HomeMy WebLinkAboutStaff Report 7424
City of Palo Alto (ID # 7424)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 11/28/2016
City of Palo Alto Page 1
Summary Title: Contract Amendment and Budget Amendment for
Placeworks and Management Partners for Comp Plan Update
Title: Approval of Amendment 6 to Contract C08025506 with
Placeworks|DCE to Add $410,902 For a Total Not to Exceed Amount of
$3,212,059 for the Comprehensive Plan Update and Amendment 1 to
Contract S16163548 with Management Partners to Add $120,000 For a Total
Not to Exceed Amount of $205,000 for Related Project Management Services
and Approval of a Budget Amendment in the General Fund
From: City Manager
Lead Department: Planning and Community Environment
Recommendation
Staff recommends that the City Council authorize City Manager or designee to execute:
1. Amendment No. 6 to contract C08025506 (Attachment A) with Placeworks|DCE,
increasing the amount by $410,902 for a total of $3,212,059 for work on the
Comprehensive Plan Update; and
2. Amendment No. 1 to contract S16163548 (Attachment B) with Management
Partners by $120,000 for a total of $205,000 for related Project Management
Assistance; and
3. Amend the Fiscal Year 2017 Budget Appropriation Ordinance for the General Fund
by:
a. Increasing the Planning and Community Environment Department contract
services by $530,902; and,
b. Decreasing the General Fund Budget Stabilization Reserve by $530,902.
The additional effort covered under the recommended contract amendments is necessary to
complete the analysis of EIR Scenario 6, as directed by the City Council, as well as other work
associated with the current project schedule (Attachment C).
Executive Summary
The 1998-2010 Palo Alto Comprehensive Plan (Comp Plan) guides land use and
development decisions in Palo Alto and contains the City’s official policies on land use and
community design, transportation, housing, natural environment, business and economics,
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and community services. Many sections of the plan are required by State law and the State
recommends that local jurisdictions update their plan every ten years. Palo Alto embarked
on an update of its Comprehensive Plan and contracted with the firm DCE (now known as
Placeworks) in 2008. Due to staffing issues, the department also contracted with
Management Partners in April 2016 to provide project management assistance and to help
support the Comp Plan Update Citizen Advisory Committee. Contract amendments are
needed for both firms to allow for the following:
Placeworks
1. Preparation of a Supplement to the Comp Plan Update Draft Environmental Impact
Report for the analysis of a sixth planning scenario, including a fully-mitigated
Scenario 6. The analysis will include traffic/transportation and air quality and
greenhouse gas emissions impact analysis.
2. Preparation of a Fiscal Analysis for the sixth scenario. The analysis will document
findings on population, housing and employment growth envisioned under the
sixth scenario.
3. Extended staff support for the activities of the Citizens Advisory Committee (CAC)
and various subcommittees which will provide suggestions to the City Council
during the Comprehensive Plan update, including drafting staff reports, producing
“Online City Hall” documents used by residents to provide feedback, drafting
preliminary elements to be re-reviewed by the CAC, and staffing all CAC and CAC
planning meetings
4. Drafting of a revised Comprehensive Plan and providing all needed support through
adoption of the plan, including preparation for and attending public and City
Council meetings as needed.
Management Partners
5. Extend the term of the contract from May 2017 to December 2017 to
accommodate the extended timeline and to allow the additional work that is now
anticipated based on the most recent project schedule.
Background & Discussion
The 1998-2010 Palo Alto Comprehensive Plan’s policies apply to both public and private
properties and its focus is on the physical form of the City. The Plan is used by the City
Council and the Planning and Transportation Commission to evaluate land use changes and
to make funding and budgeting decisions. It is used by City staff to evaluate building and
development and to make recommendations on projects. It is used by citizens and
neighborhood groups to understand the City’s long-range plans and proposals for geographic
areas. The Comprehensive Plan provides the basis for the City’s development regulations and
the foundation for its capital improvements. The Comp Plan Update process was initiated in
2006 and got underway in 2008 with selection of DCE (now Placeworks) as the City’s primary
planning consultant.
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The City has been working with Placeworks to update the Comprehensive Plan since 2008.
Under the initial contract, the firm conducted a preliminary review of each existing
Comprehensive Plan element, provided suggestions for revisions to modernize and
improve elements based on current General Plan/Comprehensive Plan standards, and
recommended the addition of sustainability policies and program concepts that would be
appropriate for each element. Each subsequent amendment reflected the change in direction
that occurred over time with the Comp Plan Update. In March 2014, Staff identified a revised
approach for the Comprehensive Update process (Staff Report 4554) that included community
discussion of alternative development scenarios, along with baseline data, potential impacts
and mitigation. For example, amendments included the preparation of a Citywide Travel
Demand Forecasting Model and of a detailed fiscal analysis. The most recent Amendment was
approved in 2015 to allow for consultant support for the newly established Citizen Advisory
Committee, including management of a robust project website.
Since 2014, the City Council has emphasized the need to bring together a diverse range of
voices from throughout the community to discuss the myriad choices that will define Palo Alto
in the years to come. As part of this effort, “The Summit” was held on May 30th and was
attended by hundreds of Palo Alto residents. The City Council also decided in March to form a
Citizens Advisory Committee (CAC) to inform the ongoing update process and provide a
vehicle for community input to the City Council. The CAC has been meeting and discussing
elements of the existing Comprehensive Plan since the fall of 2015.
As the CAC has been meeting and making substantial process, staff has found that significant
amount of work is required to support these efforts. This includes supporting multiple
subcommittees, which was not originally envisioned or accounted for in the contract budget,
and has added to the timeline. The process for the draft Land Use Element alone has taken 17
meetings with the CAC and various subcommittees. The work has included preparation of
complex staff reports, drafting and revising elements multiple times and staffing a larger
number of meetings. As the CAC process has evolved over time, the CAC has relied on
subcommittees to do a lot of the detailed work on the draft elements.
The CAC and the multiple meetings have altered the timeframe for completion of the
Comprehensive Plan update work, and required a reallocation of funds to support the CAC,
which were not part of the previous contract or subsequent amendments. Resources
reallocated included those originally identified for completion of the update work. The
amendment is needed to provide the resources to help the CAC complete their work and over
the longer time period that is now required for the update.
Staff is requesting an amendment to the Placeworks contract to include funding for the final
phase of the Comprehensive Plan update process. The amendment would allow for the
preparation and full environmental analysis of the Council directed 6th scenario through a
Supplement to the Draft EIR. Support for the CAC and subcommittee meetings is critical, as
their work will be a primary source of public input to the ongoing process. The CAC will also
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need support for the drafting and production of the final work products, including a draft
Comprehensive Plan. The amendment would allow continued support for the CAC and
subcommittee and the longer timeline that has been identified.
Also added to this amendment is funding to allow Placeworks to provide a summary of the
transportation sector 2016 Greenhouse Gas emissions for the City’s annual Earth Day report.
Placeworks will use 2016 data with the travel demand forecasting model that was used with
the Comp Plan Update to estimate Vehicle Miles Traveled (VMT). This was already done for
2014 data and the Consultant will update it for the 2016 Earth Day Report.
Following the departure of the previous Long Range Planning Manager at the end of February
2016, the department contracted with Management Partners in April 2016 to provide project
management assistance for the Comp Plan Update due to the staff shortage. Elaine Costello,
the lead consultant, has more than 25 years of local government planning experience, including
holding community development director positions in the cities of Mountain View, South San
Francisco and Belmont. Ms. Costello’s scope of work has included colloborating with staff and
Placeworks in the preparation of materials for the CAC and other public hearings.
A contract amendment is needed for Management Partners to extend the contract terms from
May 2017 to December 2017 to reflect the latest timeline. This change is also required to
reflect the amount of work that will be required for the CAC and various subcommittees. It is
now anticipated that the Comp Plan Update will be completed in October 2017. The contract
is extended to December 2017 to allow flexibility for schedule changes and follow up tasks that
may be needed following adoption of the update.
Resource Impacts
The Fiscal Year 2017 Adopted Operating Budget did not anticipate the addition of a 6th scenario.
In order to execute this requested 6th scenario the approval of a contract amendment and a
corresponding increase in appropriated funds in the amount of $530,902 is requested to
provide the necessary funds to cover the costs of this additional work. Additional detail is
provided in Tables 1 and 2 below.
Table 1. Summary of Comp Plan Consultant Costs for Placeworks, Including the Requested
Contract Amendment
Summary Breakdown Cost
Original Contract total w/Contingency
(June 1, 2008)
$849,981
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Summary Breakdown Cost
Amendment #1 w/Contingency which included additional work
(June 28, 2013):
Completion of the Cal Ave Concept Area Plan
Preparation of the Citywide Travel Demand Forecasting
Model
Creation of the Comp Plan Amendment Implementation
Matrix
Additional website administration
$290,019
Amendment #2 (March 3, 2014)
Preparation of “Our Plan so Far” and “Notice of
Preparation”
Scoping and Alternatives Development
Alternatives Evaluation and Selection
Comp Plan Amendment and Finalization
$597,206
Amendment #3 (March 2, 2015)
Fiscal Analysis study
$157,525
Amendment #4 (September 15, 2015)
Citizen Advisory Committee support
Comp Plan Preparation and Adoption
Open Sourcing the Comp Plan
Earth Day Report Consultation
Council meeting support
Contract management support, labor and reimbursable
expenses
$482,612
Amendment #5 w/contingency (May 16, 2016)
Creation and Analysis of the Scenario 5
Quality of Life/Fully Mitigated Scenario 5
Modeling of No-Growth Scenario
Additional Fiscal Analysis
Increased Staff Support
Amendment #5 with Optional Task (Council approved budget)
Optional Task (Infrastructure Financing Expenses)
$394,350, without
Optional task
$423,814, total, with
optional task
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Summary Breakdown Cost
Amendment #6 w/contingency (current recommendation)
Definition of Scenario 6/Fully Mitigated Scenario 6
Incorporation of Sustainability/Climate Action Plan
Supplement to Draft EIR, including the following
o Traffic and Transportation Impact Analysis
o Traffic Projections Modeling for Additional Scenarios
o Traffic Impact Analysis
o Air Quality and Greenhouse Gas Emissions Analysis
Analysis of the 6th Scenario in the Comp Plan Fiscal Analysis
Extended Staff Support, including
o Citizen Advisory Commission Meeting Support,
especially the subcommittee meetings
o Open Sourcing the Comp Plan (online engagement)
o Public Hearing Staffing and Support
Analysis of transportation sector 2016 Greenhouse Gas
Emissions for the annual Earth Day Report
$410,902
Revised Contract Grand Total $3,212,059
Source: Planning & Community Environment, October 2016
Table 2. Summary of Comp Plan Consultant Costs for Management Partners, Including the
Requested Contract Amendment
Summary Breakdown Cost
Original Contract total (April 2016) $85,000
Amendment #1
Continued project management services to coordinate the Comp
Plan CAC. Amendment to reflect extended project timeline.
$120,000
Revised Contract Grand Total
$205,000
Source: Planning & Community Environment, October 2016
The Placeworks Amendment Number 6 (Attachment A) requests an addition of $410,902 to
the contract titled “Comprehensive Plan Amendment Services, Contract C08125506.” The
Management Partners Amendment Number 2 (Attachment B) requests an addition of
$120,000 to the contract titled “Contract No. S16163548.” Therefore a total increase in
appropriated funds of $530,902 to the Planning and Community Environment Department’s
Adopted Operating Budget for Fiscal Year 2017 is requested as the FY 2017 Adopted
budget did not assume the addition of a 6th scenario and the necessary resources to
support the increased contract amount. This increase in funding to the Planning and
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Community Environment Departments’ Comprehensive Plan contracts would be offset with a
corresponding reduction to the General Fund Budget Stabilization Reserve. Upon approval,
the Department will encumber the funds required for the contract amendment. The total
cost of contracts supporting the project, $3.4 million including Amendment Number 6, is
summarized in the table above.
Comprehensive Plan updates are by definition, costly endeavors and many jurisdictions
spend substantial sums on these types of projects. The time involved in the planning process
is directly related to the cost and Palo Alto’s protracted planning process, with an emphasis
on community input, contributing to a higher cost than is typical. A small fraction of these
costs are offset by the Comprehensive Plan maintenance fee charged on all building permits.
Costs associated with maintaining the Comp Plan are partially off-set via a surcharge on permits
and planning entitlements issued in Palo Alto. In Fiscal Year 2016, these revenues totaled
$209,998. Pursuing a sixth scenario analysis is expensive at more than a half-million dollars and
is further drawing on reserves when it is estimated that the City will face a deficit in FY 2018.
Reduction in reserve balances limits flexibility in addressing the upcoming shortfall.
Policy Implications
Updating the City’s Comprehensive Plan has been identified as a key priority by this Council.
The Placeworks Contract Amendment Number 6 and the Management Partners Amendment
Number 1 do not represent a change to existing policies.
It is worth noting that costs associated with the adoption of a revised Comprehensive Plan will
continue to rise, the longer it takes to complete. These contract amendments, along with all
project timelines, have been designed to allow for the completion of work in 2017, per the City
Council’s direction. The revised cumulative total reflects that the CAC process has required
substantial work that was not anticipated due to the number of meetings, request for
information and the addition of the subcommittee process.
Environmental Review
Work related to the CAC is not a project under the California Environmental Quality Act. The
Supplemental to the Draft Environmental Impact Report published in February 2016 is being
prepared in tandem with the work detailed above as required by CEQA and is already funded in
part by the previous amendment.
Attachments:
Attachment A: Placeworks Contract #C08125506 Amendment 6 (PDF)
Attachment B: Management Partners Contract #S16163548 Amendment 1 (PDF)
Attachment C: Comp Plan Monthly Schedule October 13 (PDF)
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AMENDMENT NO. 6 TO CONTRACT NO. CO8125506
BETWEEN THE CITY OF PALO ALTO AND PLACEWORKS, INC.,
This Amendment No. 6 (“Sixth Amendment”) to Contract No. C08125506 (“Contract”) is
entered into November 28, 2016 (“Amendment Effective Date”), by and between the CITY OF
PALO ALTO, a California chartered municipal corporation (“CITY”), and
PLACEWORKS, INC., located at 3 MacArthur Place, Suite 1100, Santa Ana, California,
92707 (“CONSULTANT”)
R E C I T A L S:
A. The Contract dated effective June 1, 2008 was entered into between the
Parties for Consultant to provide planning services for the development of a work plan to
amend the existing comprehensive plan to a planning horizon no later than year 2020.
B. On May 16, 2016 the parties entered into Amendment No. 5 to extend the
term and increase the compensation by $423,814.00 from $2,377,343.00 to $2,801,157.00 for
additional services as specified in Exhibit “A5” Additional Scope of Services.
C. On September 15, 2015 the parties entered into Amendment No. 4 to
increase the compensation by $482,612.00 from $1,894,731.00 to, 2,377,343.00 for additional
services as specified in Exhibit “A4” Additional Scope of Services.
D. On March 2, 2015 the parties entered into Amendment No. 3 to change
the CONSULTANT’s name from DESIGN COMMUNITY & ENVIRONMENT, INC., a
California corporation, located 1625 Shattuck Avenue. Suite 300, Berkeley, CA. 94709 to
PLACEWORKS, INC., a California corporation, located at 3 MacArthur Place, Suite 1100,
Santa Ana, California, 92707. Amendment No. 3 also increased the “Not to Exceed
Compensation” by $157,525.00 from $1,737,206.00 to $1,894,731.00, for additional
services as specified in Exhibit “A3” Additional Scope of Services.
E. On March 3, 2014 the parties entered into Amendment No. 2 to extend the
term to June 30, 2016 and increase the compensation to $1,737,206.00 for additional services as
specified in Exhibit “A1”.
F. On June 28, 2013 the parties entered into Amendment No. 1 to extend the
term to June 30, 2014 and increase the compensation to $1,124,073.00 for additional services as
specified in Exhibit “A1”.
G. CITY intends to extend the term and increase the compensation by
$410,902.00 from $2,801,157.00 to $3,212,059.00 for additional services as specified in Exhibit
“A6” Additional Scope of Services.
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H. To accomplish this purpose, the Parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Fourth Amendment, the Parties agree:
SECTION 1. Section 2. TERM is hereby amended to read as follows:
“SECTION 2. TERM.
The term of this Agreement shall be from the date of its full execution through December 30,
2017 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Section 4. COMPENSATION is hereby amended to read as
follows:
“SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to
CONSULTANT for performance of the Services described in Exhibits “A”, “A1”, “A2”, “A3”,
“A4”, “A5” & “A6”, including both payment for professional services and reimbursable
expenses, shall not exceed Three Million Two Hundred Twelve Thousand Fifty Nine Dollars
($3,212,059.00) The applicable rates and schedule of payment are set out in Exhibit “C6”,
entitled “RATE SCHEDULE,” which is attached to and made a part of this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions
of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services
performed without the prior written authorization of CITY. Additional Services shall mean any
work that is determined by CITY to be necessary for the proper completion of the Project, but
which is not included within the Scope of Services described in Exhibits “A”, “A1”, “A2”,
“A3”, “A4”, “A5” & “A6”
SECTION 3. The following exhibits to the Contract are hereby amended to read
as set forth in the attachment(s) to this Third Amendment, which are incorporated in full by this
reference:
a.Exhibit “A6” entitled “SCOPE OF SERVICES”
b. Exhibit “C” entitled “COMPENSATION”
c.Exhibit “C6” entitled “RATE SCHEDULE FOR AMENDMENT NO. 6”
SECTION 4. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties have by their duly authorized
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representatives executed this First Amendment on the Amendment Effective Date.
CITY OF PALO ALTO
PLACEWORKS, INC
APPROVED AS TO FORM:
ATTACHMENTS:
Exhibit “A6” “SCOPE OF SERVICES”
Exhibit “C” “COMPENSATION”
Exhibit “C6” “RATE SCHEDULE
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Principal
Steve Noack
Dwayne Mears
Principal, Chairman of the Board
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EXHIBIT A6
ADDITIONAL SCOPE OF WORK
CONSULTANT shall prepare an environmental analysis of a sixth planning scenario for the Comprehensive
Plan Update. The analysis will augment the Supplement to the Comprehensive Plan Update Draft
Environmental Impact Report (EIR) published on February 5, 2015. Specifically, CONSULTANT shall:
I. Creation and Analysis of Scenario 6 (Task C.13)
CONSULTANT shall work with CITY staff to define and analyze Scenario 6. CONSULTANT will prepare a
Supplement to the Draft EIR under a previously executed contract amendment. This work will include the
following tasks necessary to include Scenario 6 and Fully-Mitigated Scenario 6 in the Supplement to the
Draft EIR:
a. Definition of Scenario 6
CONSULTANT shall work with CITY staff to development 2030 population, housing, and
employment projections. This scope of work includes eight (8) hours for buildout projections.
CONSULTANT shall augment the Supplement to the Draft EIR project description, reflecting
input from the City Council received at Council meetings in January through the date of this
contract amendment. This scope of work includes two rounds of revision to incorporate
comments from CITY staff. During each round of review on the project description, CITY staff
shall provide one consolidated set of internally-reconciled. In addition to the overall numbers,
CONSULTANT staff will work closely with City staff to allocate development projections to
traffic analysis zones within the Sphere of Influence (SOI). This step will also account for
development projections in the SOI, outside the city limit, based on potential future projects
that were not known prior to issuance of the NOP for the Comprehensive Plan Draft EIR.
b. Incorporation of the Sustainability/Climate Action Plan
CONSULTANT will also incorporate the Sustainability/Climate Action Plan (S/CAP) into the
description of Scenario 6.
c. Environmental Setting
This scope of work assumes that the environmental setting (existing conditions and regulatory
framework) information from the Draft EIR will be incorporated by reference in the analysis of
Scenario 6 and Fully-Mitigated Scenario 6. CONSULTANT will review the Draft EIR to ensure
that the environmental setting is sufficient to analyze the Scenario 6 and Fully-Mitigated
Scenario 6. This scope of work assumes that the environmental setting of the Draft EIR is
sufficient and CONSULTANT will not conduct new existing conditions or regulatory framework
research.
d. Impact Analysis
The Supplement to the Draft EIR shall cover the same thresholds of significance used in the
Draft EIR. CONSULTANT shall conduct the following tasks for the impact analysis of Scenario 6
and Fully-Mitigated Scenario 6:
i. Traffic and Transportation.
1. Analysis of Four Additional Study Intersections. CONSULTANT will include
the follow four intersections in the Supplement to the Draft EIR:
Middlefield Road and University Avenue
Middlefield Road and Embarcadero Road
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Middlefield Road and Oregon Expressway (CMP)
East Bayshore Road and Embarcadero Road
The City has already provided recent traffic counts for three of the four
intersections. The fourth intersection, Middlefield and Oregon
Expressway, is a CMP intersection, so CONSULTANT will use counts from
The most recent CMP database for the PM peak hour and will conduct a
new count for the AM peak hour.
CONSULTANT will include motor vehicle level of service calculations for
Existing Conditions and 2030 Conditions for these intersections in all
tables for Scenarios 5 and 6, Fully-Mitigated Scenarios 5 and 6, and the
No-Growth Scenario. CONSULTANT would not revise the analysis of the
four scenarios previously analyzed.
2. Modeling. Using the Palo Alto 2030 travel demand forecasting model,
CONSULTANT will develop traffic projections for the year 2030 under
Scenario 6 and Fully-Mitigated Scenario 6 using the same methodology
that was used for the four scenarios already included in the
Transportation Impact Analysis (TIA). The following parameters will be
projected for the new scenarios:
a. Mode Share. Trips to be made by Drive Alone, Shared Ride,
Transit, Bicycle, and Walking will be projected.
b. Transit Boardings and Transit Trips.
c. Average Daily Traffic (ADT). CONSULTANT will provide ADT for the
same 13 roadway segments that were included in the previous
draft of the TIA.
d. Vehicle Miles Traveled (VMT) by Directional Orientation. This
information will be provided for both Palo Alto only and for Palo
Alto and its Sphere of Influence.
e. Vehicle Miles Traveled Per Capita. This information will be
provided for both Palo Alto only and for Palo Alto and its Sphere of
Influence.
f. Level of Service Analysis for each of the Study Intersections. This
analysis will be conducted for the same 14 study intersections that
were analyzed in the previous draft of the TIA, plus the four
additional intersections listed above.
g. Additional Trips on the Study Freeway Segments and Ramps. The
additional trips generated by the new scenario on the same
freeway segments and interchange ramps that were included in
the previous draft of the TIA will be projected.
3. Transportation Impact Analysis. Scenario 6 and Fully-Mitigated Scenario 6
will be presented in comparison to existing conditions and to the other
scenarios on all tables and in the discussion of each potential impact.
Discussion of mitigation measures proposed for significant impacts will
also be revised to incorporate the Scenario 6 and Fully-Mitigated Scenario
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6. Scenario 6 and Fully-Mitigated Scenario 6 will be evaluated against the
same thresholds of significance used in the Draft EIR TIA.
ii. Air Quality and Greenhouse Gas Emissions. CONSULTANT will use the traffic
modeling and buildout projections to conduct an additional model run to assess
air quality and greenhouse gas (GHG) emissions for Scenario 6 and Fully Mitigated
Scenario 6.
iii. Other CEQA Topics. The new analysis document will also cover the following
environmental topics for Scenario 6. No separate quantitative analysis will be
performed for Fully Mitigated Scenario 6 for these topics.
1. Aesthetics
2. Biological Resources
3. Cultural Resources
4. Geology, Soils, and Seismicity
5. Hazards and Hazardous Materials
6. Land Use and Planning
7. Population and Housing
8. Public Services
9. Utilities and Service Systems
e. Administrative Draft
CONSULTANT shall augment the Administrative Draft of the Supplement to the Draft EIR to
include Scenario 6 and Fully-Mitigated Scenario 6. The Administrative Draft document will be
submitted electronically. CITY staff shall provide one consolidated set of internally-reconciled
comments on the Administrative Draft.
f. Screencheck Draft
CONSULTANT shall incorporate comments from CITY staff on the analysis of Scenario 6 and
Fully-Mitigated Scenario 6 to prepare the Screencheck Draft.
g. Public Review Draft
CONSULTANT shall incorporate comments from CITY staff on the analysis of Scenario 6 and
Fully-Mitigated Scenario 6 to prepare the Public Review Draft for publication. This scope of
work includes an expense allowance for the increased cost of production needed to
incorporate Scenario 6 and Fully-Mitigated Scenario 6. If the actual cost of production costs
more than this allowance, the cost of production will be billed at actual expense.
h. Response to Comments and Final EIR
CONSULTANT will respond to comments received on the analysis of Scenario 6 and Fully-
Mitigated Scenario 6. This scope of work includes up to 40 hours to respond to comments on
Scenario 6. If substantial additional time is needed because of an unforeseen volume or
complexity of comments, a contract amendment could be necessary.
II. Additional Fiscal Analysis (Task C.8)
On January 15, 2016, EPS published the Draft Fiscal Analysis of the City of Palo Alto 2030
Comprehensive Plan. On March 15, 2016, EPS presented the analysis, participated in
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discussion, and took comments concerning the analysis from the City’s Finance Committee.
Based on comments received on the draft analysis, as well as in response to an evolving
Comprehensive Plan, EPS proposes a number of steps to revise and augment the fiscal
analysis.
CONSULTANT will analyze the fiscal impacts of the sixth scenario and document findings in the
Fiscal Analysis Report. As with other scenarios, the fiscal analysis will be updated to reflect the
population, housing, and employment growth envisioned under the sixth scenario.
Consistent with the Draft Fiscal Analysis, CONSULTANT will continue to document data,
methods, and findings from the fiscal analysis in a clear, well-written report. CONSULTANT will
include findings results from analysis of the sixth scenario in the Second Draft of the Fiscal
Analysis Report, which was included in a separate contract modification.
III. Extended Staff Support (Multiple Tasks)
CONSULTANT will extend the level and duration of support to City staff in the following
previously-authorized tasks, reflecting the extended project schedule as well as the creation
and facilitation of CAC subcommittees, which were not previously addressed in the contract.
Task numbers below are those used in current invoices; funds would be added to these
existing tasks.
C.9 CITIZENS’ ADVISORY COMMITTEE MEETING SUPPORT
CONSULTANT shall continue to prepare materials for meetings of the full CAC as well as
meetings of the Natural Environment, Safety, Business and Economics, and Government
subcommittees. Materials will primarily include Comp Plan policies and programs, draft
Elements, and staff reports; additional materials will be prepared as needed. CONSULTANT
will attend CAC and subcommittee meetings and present and/or facilitate as requested.
This contract amendment assumes an additional 8 full CAC meetings between October
2016 and May 2017 and an additional 9 subcommittee meetings in the same period.
C.10 OPEN SOURCING THE COMP PLAN
CONSULTANT shall provide technical support and content to enable the City to “open
source” community input on the Comp Plan as it is drafted and reviewed, including
coordinating with Peak Democracy, provider of the City’s Open City Hall tool, providing
content for the Digital Commenter tool, and ongoing coordination with and reporting to
City staff.
C. 11 CITY COUNCIL MEETING SUPPORT
CONSULTANT shall support staff in preparing for City Council meetings to discuss Comp
Plan contents and outcomes of the CAC process. CONSULTANT shall attend and present at
meetings as requested by the client. This assumes an additional 5 Council meetings in
addition to the 7 already authorized.
D.3 COMPREHENSIVE PLAN PREPARATION AND ADOPTION
CONSULTANT shall continue to support City staff through the preparation, public review,
and adoption of the Comp Plan, including preparing and revising full Elements based on
CAC input and Council direction.
E. ONGOING PROJECT MANAGEMENT
CONSULTANT shall continue to participate in regular weekly calls with the City Comp Plan
team to report on progress and resolve any outstanding issues. CONSULTANT shall be
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responsible for providing agendas and materials for each meeting in advance.
CONSULTANT shall review and provide input into the project schedule on a regular basis.
IV. Earth Day Report (New Task C.16)
CONSULTANT will provide a summary of transportation sector 2016 GHG emissions for the
City’s annual Earth Day report. As part of this effort, CONSULTANT will prepare a 2016 land use
data by Travel Analysis Zone (TAZ) and then use the Palo Alto travel demand forecasting model
that has been used for the Comprehensive Plan Update to estimate VMT in 2016, based on
land use data for 2016.
DocuSign Envelope ID: 3AEC291C-4611-4E3B-A472-13A6D37E7E6C
9 of 11 Revision April 28, 2016
EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services
performed in accordance with the terms and conditions of this Agreement based on
the hourly rate schedule attached as Exhibit “C6”.
The compensation to be paid to CONSULTANT under this Agreement for all
services described in Exhibits “A”, “A1”, “A2”, “A3” “A4, “A5” & “A6”
(“Services”) and reimbursable expenses shall not exceed $3,212,059.00.
CONSULTANT agrees to complete all Services, including reimbursable expenses,
within this amount. Any work performed or expenses incurred for which payment
would result in a total exceeding the maximum amount of compensation set forth
herein shall be at no cost to the CITY.
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word
processing, photocopying, in-house printing, insurance and other ordinary business
expenses are included within the scope of payment for services and are not
reimbursable expenses. CITY shall reimburse CONSULTANT for the following
reimbursable expenses at cost. Expenses for which CONSULTANT shall be reimbursed
are:
A. Travel (including within the San Francisco Bay Area – at actual cost
B. Report printing and reproduction – at actual cost
C. Deliveries – at actual cost
D. Data purchase – at actual cost
All requests for payment of expenses shall be accompanied by appropriate backup
information. Any expense anticipated to be more than $500.00 shall be approved in
advance by the CITY’s project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written
authorization from the CITY. The CONSULTANT, at the CITY’s project manager’s
request, shall submit a detailed written proposal including a description of the scope
of services, schedule, level of effort, and CONSULTANT’s proposed maximum
compensation, including reimbursable expenses, for such services based on the rates
set forth in Exhibit C-1. The additional services scope, schedule and maximum
compensation shall be negotiated and agreed to in writing by the CITY’s Project
Manager and CONSULTANT prior to commencement of the services. Payment for
additional services is subject to all requirements and restrictions in this Agreement.
DocuSign Envelope ID: 3AEC291C-4611-4E3B-A472-13A6D37E7E6C
10 of 11 Revision April 28, 2016
EXHIBIT C6
RATE SCHEDULE FOR AMENDMENT NO. 6
STAFF LEVEL HOURLY BILL RATE
Principal $190–$250
Associate Principal $175–$200
Senior Associate/Senior Scientist $145–$180
Associate/Scientist $110–$150
Project Planner/Project Scientist $90–$115
Planner/Assistant Scientist $75–$95
Graphics Specialist $60–$100
Clerical/Word Processing $40–$110
Intern $50–$70
Subconsultants are billed at cost plus 10%.
Mileage reimbursement rate is the standard IRS-approved rate.
DocuSign Envelope ID: 3AEC291C-4611-4E3B-A472-13A6D37E7E6C
Amendment No. 6 to Contract No. C08125506
Jansen Goodfellow Mena Vermilion Fitzgerald/
Mantey Rodenbaugh Hass Michener/
Mazur Sotelo James Foley GRAPHICS WP/
CLERICAL HEXAGON EPS
Principal-in-
Charge
Senior
Associate Associate
Assoc.
Principal
(AQ/GHG)
Senior
Engineer/
Noise
Manager
Senior
Scientist
Principal
(Hazards)
Senior
Geologist/
GIS
Senior
Planner
Project
Planner Noise
Hourly Rate:$175 $160 $150 $195 $180 $165 $190 $160 $145 $105 $85 $80 $120
TASK I. Creation and Analysis of Scenario 6 (Task C.13)
a Definition of Scenario 6 2 8 10 $1,550 0 $0 $1,550
b. Incorporate S/CAP 1 2 16 2 21 $3,805 0 $0 $3,805
c.Environmental Setting 1 2 2 5 $685 0 $0 $685
d. Impact Analysis 6 12 24 40 12 10 32 8 24 16 184 $28,770 49,240 $49,240 $78,010
e. Administrative Draft 4 6 2 2 2 2 2 2 10 2 2 2 38 $5,290 0 $0 $5,290
f.Screencheck Draft 2 4 2 2 1 1 1 1 8 2 2 4 30 $4,010 0 $0 $4,010
g.Public Review Draft 2 4 2 2 1 1 1 2 8 2 4 29 $3,985 0 $0 $3,985
h.Response to Comments and Final EIR 12 32 4 2 1 1 1 16 4 8 81 $11,515 0 $0 $11,515
Task C.13. Subtotal 30 0 70 50 48 17 15 37 13 70 20 10 18 398 $59,610 $49,240 $0 $49,240 $108,850
TASK II. Additional Fiscal Analysis (Task C.8)
Updates to Fiscal Analysis 4 4 8 $1,300 0 4,000 $4,000 $5,300
Task C.8. Subtotal 4 0 4 0 0 0 0 0 0 0 0 0 0 8 $1,300 $0 $4,000 $4,000 $5,300
TASK III. Extended Support (Multiple Tasks)
C.7 On Site Project Management 158 149 306 $51,363 0 $0 $51,363
C.9 CAC Support 342 450 288 72 1152 $170,730 0 $0 $170,730
C.10 Open Sourcing the Comp Plan 8 16 30 54 $7,110 0 $0 $7,110
C.11 City Council Meeting Support 30 35 40 105 $15,050 0 $0 $15,050
D.3 Comp Plan Preparation 32 48 64 24 168 $22,880 0 $0 $22,880
Task III. Subtotal 570 698 0 0 0 0 0 0 0 422 0 0 96 1785 $267,133 $0 $0 $0 $267,133
TASK IV. Earth Day Report (Task C.15)
Updates to Fiscal Analysis 7 4 16 2 29 $5,105 7,500 $7,500 $12,605
Task C.15. Subtotal 7 0 4 16 0 0 0 0 0 0 0 2 0 29 $5,105 $7,500 $0 $7,500 $12,605
Labor Hours Total 611 698 78 66 48 17 15 37 13 492 20 12 114 2220
Labor Dollars Total $106,838 $111,640 $11,700 $12,870 $8,640 $2,805 $2,850 $5,920 $1,885 $51,660 $1,700 $960 $13,680 $333,148 $56,740 $4,000 $60,740 $393,888
EXPENSES
PlaceWorks Reimbursable Expenses $3,485
Subconsultants' Reimbursable Expenses $721
2% of Labor for Office Expenses (Copies, Faxes, Phone, Misc. Printing)$6,662.95
10% Subconsultant Markup $6,146.10
EXPENSES TOTAL $17,015
GRAND TOTAL $410,902
NOTES
Subconsultant costs are billed at cost plus 10%.
Reimbursable expenses are billed at our current rates plus 2% of PlaceWorks labor
PLACEWORKS
Subconsult
ant Labor
Total
Total Task
Budget
PlaceWorks
Hours
PlaceWorks
Labor Total
Transportation
& Traffic Fiscal
SUBCONSULTANTS
11 of 11
DocuSign Envelope ID: 3AEC291C-4611-4E3B-A472-13A6D37E7E6C
1 Revision July 20, 2016
AMENDMENT NO. 1 TO CONTRACT NO. S16163548
BETWEEN THE CITY OF PALO ALTO AND
MANAGEMENT PARTNERS, INC, INCORPORATED
This Amendment No. 1 to Contract No. S16163548 (“Contract”) is entered into 28th
day of November, 2016, by and between the CITY OF PALO ALTO, a California chartered municipal
corporation (“CITY”), and MANAGEMENT PARTNERS, INC, INCORPORATED a Ohio corporation,
located at 2107 N. First Street, STE 470, San Jose, California, 95131 ("CONSULTANT").
R E C I T A L S
A. The Contract was entered into between the parties for the provision of to
manage CITY’S comprehensive plan update.
B. CITY intends to extend the term and increase the compensation from
$85,000.00 by $120,000.00 to $205,000.00 for additional services as specified in EXHIBIT “A” Scope
of Services
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 2. TERM is hereby amended to read as follows:
“SECTION 2. TERM. The term of this Agreement shall be from the date of its full execution through
December 30, 2017 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Section 4 COMPENSATION is hereby amended to read as follows:
“SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for
performance of the Services described in Exhibit “A”, including both payment for professional
services and reimbursable expenses, shall not exceed Two Hundred Five Thousand Dollars
($205,000.00). The applicable rates and schedule of payment are set out at Exhibit “C-1”, entitled
“HOURLY RATE SCHEDULE,” which is attached to and made a part of this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions of
Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed
without the prior written authorization of CITY. Additional Services shall mean any work that is
determined by CITY to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services described at Exhibit “A”.”
DocuSign Envelope ID: EE5F8E68-4261-4CBE-A989-13B6F9A7B417
2 Revision July 20, 2016
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended to read
as set forth in the attachment(s) to this Amendment, which are incorporated in full by this refer-
ence:
a. Exhibit “A” entitled “SCOPE OF SERVICES”.
b. Exhibit “C” entitled “COMPENSATION”.
c. Exhibit “C1” entitled “HOURLY RATE SCHEDULE
SECTION 4. Except as herein modified, all other provisions of the Contract, including
any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives
executed this Agreement on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
MANAGEMENT PARTNERS, INC,
INCORPORATED
Attachments:
EXHIBIT "A": SCOPE OF PROJECT & TIME SCHEDULE
EXHIBIT “C”: COMPENSATION
EXHIBIT "C1": RATE SCHEDULE
DocuSign Envelope ID: EE5F8E68-4261-4CBE-A989-13B6F9A7B417
President & CEO
Gerald E. Newfarmer
Amy Paul
Amy Paul
3 Revision July 20, 2016
EXHIBIT “A”
SCOPE OF SERVICES
Understanding of the Engagement
Palo Alto is a charter city and has a comprehensive plan (Comp Plan) that serves as the City’s
general plan. The comprehensive plan meets the requirements of State law while providing a blue
print for land use and development issues in the City. The City’s current Comp Plan, titled
Embracing the New Century, Palo Alto 1998-2010, was adopted in 1998. The City began the process
of updating the Comp Plan in 2008. In early 2014, a broad public engagement process was
initiated, which remains underway. In May 2015, there a community summit was held on the
Comp Plan, which was attended by over 300 people, following which a Comp Plan Citizens Advisory
Committee (CAC) began meeting to develop recommendations for the City Council’s consideration.
The Comp Plan CAC has over 20 members and meets monthly. The CAC has established
subcommittees for each element and for sustainability. The City Council also has monthly
meetings on Comp Plan-related topics, either providing input to the CAC on draft materials, or
addressing larger policy questions or implementing actions they would like to be reflected in the
final plan. CITY has the consulting firm Placeworks preparing the Comp Plan update and an
environmental impact report (EIR). A sub-consultant to Placeworks, EPS, is preparing a fiscal study,
and an additional sub-consultant, Hexagon is preparing the transportation analysis.
CONSULTANT shall provide project management services to coordinate the Comp Plan Citizens
Advisory Committee (CAC) process. CITY requires assistance in working with staff and Placeworks
on various work products related to the Comp Plan update. The timeline for City Council
consideration of the proposed Comp Plan update is early 2017, as shown in Attachment “A” City of
Palo Alto Schedule for Comprehensive Plan Update
The scope of work includes the following items:
Meet with CAC members to introduce herself and discuss the project schedule and
objectives;
Be the primary point of contact for CAC members, ensuring a smooth and inclusive process;
Collaborate with and mentor the key department staff assigned to the project;
Assist City staff in preparing for meetings of the Planning and Transportation Commission
(PTC), City Council and in other settings as needed;
Participate in weekly meetings with the project team of staff and Placeworks
representatives;
Collaborate with Placeworks and City staff who are staffing subcommittee meetings and
contributing to the project;
Review and comment on draft work products that will be presented to the CAC, as well as
updates on the CAC’s work that will be presented to other bodies, including the PTC and
City Council;
Join the Planning and Community Environment Director at meetings with the City Manager,
City Attorney, and City Council as requested; and
DocuSign Envelope ID: EE5F8E68-4261-4CBE-A989-13B6F9A7B417
4 Revision July 20, 2016
Recommend changes in schedule and/or process as needed to achieve the goal of
completing a draft of the Comp Plan update for City Council review in early 2017, and
securing EIR certification and plan adoption by mid-2017.
City of Palo Alto Schedule for Comprehensive Plan Update
Date* Citizens Advisory
Committee (CAC)
Schedule of
Meetings and
Topics
Schedule of Other Events Related to
the Comp Plan Update
City Council
Schedule of Comp Plan
Discussions
Mar 2 CAC Community Services Subcommittee
Mar 9 CAC Sustainability Subcommittee
Mar 15 Land Use &
Community Design
Element Part II Policies &
Programs (Discussion)
City Council Finance Committee: Draft
Fiscal Study
Mar 21
CAC Transportation Subcommittee City Council Discussion of
Housing Sites & Programs
April 13 PTC Draft EIR Hearing
TBD CAC Land Use Subcommittee
TBD CAC Sustainability Subcommittee
April 18 Earth Day/SCAP Report to the City
Council (Chief Sustainability Officer)
April 19 Land Use &
Community Design
Element Part III Policies &
Programs (Discussion)
Recommendations
on the Transportation
Element & Community
Services Element
Considered on Consent
April 21 ARB Draft EIR Hearing
April 25 City Council Public Hearing on
the Draft EIR
TBD CAC Land Use Subcommittee
April 28 Library Commission Draft EIR Hearing
May 5 End of the Draft EIR Comment Period
TBD CAC Sustainability Subcommittee
May 16
City Council Review of CAC work
on Transportation Element
May 17 Natural
Environment Element
Policies and Programs
(Discussion)
May 23
City Council “Quality of Life”
Scenario discussion & direction to
staff; Placeworks contract modification
TBD CAC Natural Environment Subcommittee
June 6 City Council Review of CAC work
on Land Use Element & Direction
regarding Policy L-8
June 21 Land Use &
DocuSign Envelope ID: EE5F8E68-4261-4CBE-A989-13B6F9A7B417
5 Revision July 20, 2016
Community Design Draft
Element
Recommendations
TBD CAC Sustainability Subcommittee
July 19 Safety Element
Policies & Programs
(Discussion)
TBD CAC Sustainability Subcommittee
TBD CAC Natural Environment Subcommittee
TBD CAC Safety Subcommittee
Aug 15 City Council Discussion of
Sustainability in the Comp Plan Update
Aug 16 Natural
Environment Draft
Element
Recommendations
Sep 20 Business &
Economics Element
Policies & Programs
(Discussion)
Oct 3
Publish “Quality of Life” Scenario Results
for 45-day public review period (supplement to
the Draft EIR)
City Council Review of CAC work
on Natural Environment & Safety
TBD CAC Business & Economics
Subcommittee
Oct 18 Safety Draft
Element
Recommendations
Nov 7
City Council Discussion &
Direction on Governance &
Implementation
TBD SPECIAL MEETING
– Governance Element
Policies and Programs
(Discussion)
Nov 9 PTC Hearing on “Quality of Life” Scenario
Nov 14
City Council Hearing on “Quality
of Life” Scenario
TBD CAC Governance Subcommittee
Nov 15 Business &
Economics Element
Recommendation
Dec 13 Governance
Element
Recommendation
Implementation
Plan
Putting it all
together, final thoughts
and Recommendations
Dec 31 Revised Draft Comp Plan Update
Disseminated for Public Review
Feb 2017
PTC Review & Recommendation to the
City Council (Multiple meetings)
Final Review of Transportation
Element
March Final Review of Land Use
Element
March
Final Review of Natural
Environment and Safety Elements
DocuSign Envelope ID: EE5F8E68-4261-4CBE-A989-13B6F9A7B417
6 Revision July 20, 2016
April
Final Review of Business &
Economics, Community Services &
Facilities Elements
April Review of Implementation Plan
May
Final Review of City Council’s
Changes & Errata
May
Publication of the Final EIR, Mitigation
Monitoring Plan & Draft CEQA Findings
May Updated Comp Plan and Final EIR Adopted
AMENDMENT NO. 1 ADDITIONAL SERVICES
CITY has a need for assistance in working with staff and consultant Placeworks pertaining to various
work products related to the Comp Plan update. The scope of work for this contract extension
includes the following items.
Be in regular contact with Citizens Advisory Committee (CAC) members and attend CAC
and subcommittee meetings, ensuring a smooth and inclusive process;
Collaborate with and mentor key department staff assigned to the project;
Assist CITY staff in preparing for meetings of the CAC and subcommittees, Planning and
Transportation Commission (PTC), CITY Council and in other settings as needed;
Participate in weekly meetings with the project team of staff and Placeworks
representatives;
Collaborate with Placeworks and CITY employees who are staffing subcommittee
meetings and contributing to the project;
Review and comment on draft work products that will be presented to the CAC, as well
as updates on the CAC’s work that will be presented to other bodies, including the PTC
and CITY Council;
Join the Planning and Community Environment Director at meetings with the CITY
Manager, CITY Attorney, and CITY Council as requested; and
Recommend changes in schedule and/or process as needed to achieve the goal of
completing a draft of the Comp Plan update for CITY Council review in mid-2017, and
securing EIR certification and plan adoption in 2017.
DocuSign Envelope ID: EE5F8E68-4261-4CBE-A989-13B6F9A7B417
7 Revision July 20, 2016
EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed in
accordance with the terms and conditions of this Agreement based on the hourly rate
schedule attached as Exhibit C-1.
The compensation to be paid to CONSULTANT under this Agreement for all services,
additional services, and reimbursable expenses shall not exceed the amount(s) stated in
Section 4 of this Agreement. CONSULTANT agrees to complete all Services and Additional
Services, including reimbursable expenses, within this/these amount(s). Any work
performed or expenses incurred for which payment would result in a total exceeding the
maximum amount of compensation set forth in this Agreement shall be at no cost to the
CITY.
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are
included within the scope of payment for services and are not reimbursable expenses. CITY
shall reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for
which CONSULTANT shall be reimbursed are:
A. Travel outside the San Francisco Bay area, including transportation and meals, will be
reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel
and meal expenses for City of Palo Alto employees.
B. Long distance telephone service charges, cellular phone service charges, facsimile
transmission and postage charges are reimbursable at actual cost.
All requests for payment of expenses shall be accompanied by appropriate backup
information. Any expense anticipated to be more than $250.00 shall be approved in advance
by the CITY’s project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written authorization
from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a
detailed written proposal including a description of the scope of services, schedule, level of
effort, and CONSULTANT’s proposed maximum compensation, including reimbursable
expenses, for such services based on the rates set forth in Exhibit C-1. The additional
services scope, schedule and maximum compensation shall be negotiated and agreed to in
writing by the CITY’s Project Manager and CONSULTANT prior to commencement of the
services. Payment for additional services is subject to all requirements and restrictions in
this Agreement.
DocuSign Envelope ID: EE5F8E68-4261-4CBE-A989-13B6F9A7B417
Comp Plan Monthly Schedule October 13, 2016 *
1
Month Citizens Advisory Committee (CAC)
Schedule of Meetings & Topics
Schedule of Other Events Related to the Comp Plan
Update
City Council
Schedule of Comp Plan Discussions
October Discussion of the first half of the
Natural Environment Element and
Introductory Discussion of the Safety
Element (October 18)
CAC Natural Environment Subcommittee reviews
revised 1st half of the Natural Environment Element
(October 5)
November Discussion of the second half of the
Natural Environment Element and the
Safety Element ( November 15)
CAC Natural Environment Subcommittee reviews
revised 2nd half of the Natural Environment Element
(November 1)
CAC Safety Subcommittee reviews revised Safety
Element (November 3)
CAC Safety Subcommittee reviews revised Safety
Element ( if needed)
City Council review of CAC
recommended Land Use Element
(November 28)
December Recommendation on Natural
Environment and Safety Elements
(December 13)
January
2017
Discussion of the Business & Economics
Element (January 17)
CAC Business & Economics Subcommittee reviews the
Business and Economic Element
CAC Business & Economics Subcommittee reviews the
revised Business and Economic Element
City Council review of the Revised
Transportation and Land Use
Elements (tentative for January 23)
February Recommendation on Business &
Economics Element (February 21)
CAC Governance & Implementation Subcommittees
review Implementation & Users Guide/Governance
Publish Scenario 5 and 6 Supplement to the Draft EIR
for 45-day public review period
City Council Review of CAC
recommended Natural Environment
and Safety Elements
March Discussion and Recommendation on the
Implementation Plan (March 21)
PTC Hearing on the Scenario 5 and 6 Supplement to the
Draft EIR
City Council Review of CAC
recommended Business & Economics
Element
City Council Hearing on the Scenario 5
and 6 Supplement to the Draft EIR
City Council Selection of a preferred
Alternative for the EIR
April Discussion and Recommendation on the
intro/users guide/governance topics
(April 18)
May Final CAC Session (“Putting it all
Together”) & review for Internal
consistency (May 16)
Comp Plan Monthly Schedule October 13, 2016 *
2
Month Citizens Advisory Committee (CAC)
Schedule of Meetings & Topics
Schedule of Other Events Related to the Comp Plan
Update
City Council
Schedule of Comp Plan Discussions
June, 2017 Revised Draft Comp Plan Update Disseminated for
Public Review
July, 2017 PTC Review & Recommendation to the City Council on
the Draft Comp Plan Update (Multiple meetings)
August Final Review of Transportation & Land
Use Elements
Final Review of Natural Environment
&Safety Elements
September Publication of the Final EIR
Preparation of Mitigation Monitoring Plan & CEQA
Findings
Final Review of Business & Economics,
Community Services & Facilities
Elements
Final Review of Users
Guide/Governance & Implementation
Plan
October City Council Final EIR Certification
Hearing
Review of City Council’s Changes &
Errata; Adoption of the Updated
Comp Plan
*All dates and topics subject to change. This schedule assumes that City Council comments on CAC work products will be addressed by staff and
reviewed by the CAC in a final “putting it all together” session in the spring of 2017 once the Council has reviewed all of the elements.