HomeMy WebLinkAboutStaff Report 7408
City of Palo Alto (ID # 7408)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 11/14/2016
City of Palo Alto Page 1
Summary Title: Resolution to Accept Rubberized Pavement Grant
Title: Adoption of a Resolution to Authorize the City Manager to Submit
Application(s) and Related Agreement(s) for the California Department of
Resources Recycling and Recovery (CalRecycle) Rubberized Pavement Grant
Program
From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that Council adopt a resolution (Attachment A) to authorize
the City Manager or his designee to submit a rubberized pavement grant
application to the California Department of Resources Recycling and Recovery
(CalRecycle) and to sign related program agreements and amendments.
Background
The California Department of Resources Recycling and Recovery (CalRecycle)
administers a program to provide opportunities to divert tires from landfill
disposal, prevent illegal tire dumping and promote markets for recycled-content
tire products. The Rubberized Pavement Grant Program is designed to promote
markets for recycled-content surfacing products derived from California-
generated waste tires. The Rubberized Pavement Grant Program provides
competitive grants to local governments and is aimed at encouraging first-time or
limited users of rubberized pavement in two project categories, Rubberized
Asphalt Concrete Hot-Mix (RAC) and Rubberized Chip Seal (Chip Seal). Eligible
projects must use a minimum of 3,500 tons of RAC which meets American Society
of Testing and Material (ASTM) standards for Asphalt-Rubber Binder.
The City received CalRecycle grants in 2011 and 2015 in the amounts of $250,000
and $63,000, respectively. These grants have supplemented the cost to install
City of Palo Alto Page 2
rubberized pavement on two of the City’s busiest arterials, Alma Street and
Middlefield Road. City Council approved a previous grant application and
resolution in March 2011 (ID#1432). CalRecycle allows resolutions to be valid for
a term of five years.
Discussion
Staff submitted an RAC grant application in October 2016. For the application to
be deemed complete, an updated resolution must be attached by November 29,
2016. The grant funds will supplement the Capital Improvement Program (CIP)
Street Maintenance Program PE-86070. CalRecycle will send award notifications
in January 2017 and grant funds must be expended by April 2019. Staff is
currently in design for the last segment of a three-year project to resurface
Middlefield Road and Alma Street with rubberized asphalt. The Fiscal Year 2017
project will start in spring 2017. RAC material is more expensive than normal
asphalt concrete as it is a recycled product, but may prove to be more durable,
flexible and provide a longer life span than the typical 20-year life span of asphalt
concrete. The $88,200 grant request will help pay for a portion of the rubberized
asphalt. Since the City has received previous RAC grants, the reimbursement rate
is capped at $14 per ton. The FY 2017 Alma Street and Middlefield Road
Resurfacing project is estimated to use 6,300 tons of RAC.
Resource Impact
If a supplemental grant is awarded to the City, staff will return to Council to
approve an adjustment to the Fiscal Year 2017 capital budget to increase the CIP
project budget and recognize reimbursement revenue. The grant requires City
expenditures of funds, which will be reimbursed by the state. No net impact on
the General Fund or Infrastructure Reserve is expected. The remaining funds for
the project are included in the Adopted Fiscal Year 2017 CIP Budget, Street
Maintenance Program, PE-86070 (page 264).
Staff will submit the application, administer agreements and amendments, and
submit for reimbursements periodically during the project as required by the
grant conditions.
Policy Implications
This grant program is consistent with the City of Palo Alto’s Comprehensive Plan
and does not represent any changes to existing City policies.
City of Palo Alto Page 3
Environmental Review
Street resurfacing projects are categorically exempt from the California
Environmental Quality Act (CEQA) under Section 15301(c) of the CEQA Guidelines,
as repair, maintenance and/or minor alteration of existing facilities and no further
review is necessary.
Attachments:
Attachment A: CalRecycle Resolution(DOCX)
ATTACHMENT A
NOT YET APPROVED
Resolution No. ______
Resolution of the Council of the City of Palo Alto Authorizing the City Manager to Submit
Application(s) and Sign Related Agreement(s) for the California Department of Resources
Recycling and Recovery (CalRecycle) Rubberized Pavement Grant Program.
WHEREAS, pursuant to Public Resources Code sections 48000 et seq., 14581, and 42023.1(g),
the Department of Resources Recycling and Recovery (CalRecycle) has established various
payment programs to make payments to qualifying jurisdictions; and
WHEREAS, in furtherance of this authority CalRecycle is require to establish procedures
governing the administration of the payment programs; and
WHEREAS, CalRecycle’s procedures for administering payment programs require, among other
things, an applicant’s governing body to declare by resolution certain authorizations related to
the administration of the payment program.
NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. The Council authorizes the submittal of application(s) to CalRecycle for
Rubberized Pavement Grants for which the City of Palo Alto is eligible.
SECTION 2. The City Manager, or his/her designee is hereby authorized and empowered to
execute in the name of the City of Palo Alto all grant documents, including but not limited to,
applications, agreements, amendments and requests for payment, necessary to secure grant
funds and implement the approved grant project; and
/ /
/ /
/ /
/ /
/ /
/ /
NOT YET APPROVED
SECTION 3. These authorizations are effective for five (5) years from the date of adoption of
this resolution.
INTRODUCED AND PASSSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST: APPROVED:
__________________________ ________________________
City Clerk Mayor
APPROVED AS TO FORM: ________________________
City Manager
__________________________ ________________________
Senior Assistant City Attorney Director of Public Works