HomeMy WebLinkAbout2001-01-08 City CouncilCity of Palo Alto
City Manager’s Report
7
TO:HONORABLE CITY COUNCIL
FROM:
DATE:
SUBJECT:
CITY MANAGER DEPARTMENT: PLANNING AND
COMMUNITY ENVIRONMENT
JANUARY 8, 2001 CMR:102:01
APPROVAL OF AMENDMENT NO. 1 TO THE CONSULTING
AGREEMENT FOR DESIGN CONSULTANT SERVICES WITH
ROYSTON HANAMOTO ALLEY & ABEY, EXTENDING THE
TERM OF THE AGREEMENT AND INCREASING THE TOTAL
COMPENSATION FROM $120,000 TO $140,000.
RECOMMENDATION
Staff recommends that Council approve and authorize the Mayor to execute the attached
amendment to the consulting agreement with Royston, Hanamoto, Alley & Abey for
design consultant services for the City’s capital improvement projects, extending the term
of the agreement and increasing the total compensation from $120,000 to $140,000.
BACKGROUND
Royston, Hanamoto, Alley & Abey (RHAA) was.engaged to provide consulting services
to various City departments to incorporate aesthetic, art and urban design elements into
City capital improvement projects. A selection advisory committee consisting of staff
from the Planning and the Utility Departments unanimously recommended RHAA. On
December 15, 1997, Council approved a three-year agreement for design consulting
services with RHAA. This contract was to expire on December 31, 2000.
DISCUSSION
The purpose of the proposed amendment is to extend the term of the agreement by three
months, and increase total compensation from $120,000 to $140,000 to cover the
additional period. During this three-month period RHAA will continue to provide design
assistance to City departments. In addition, staff will review potential consultants for
future services and return to Council with a recommendation for a new contract.
CMR: 102:01 Page 1 of 2
RESOURCE IMPACT
Funds for the increase in compensation to cover the extended contract term are included
in the 2000-01 Adopted Budget. This includes $40,000 for design consultant services,
plus $10,200 carried forward from the previous contract year. The current contract with
RHAA will utilize $30,000 of these funds. The attached amendment will provide design
consultant service through March 31, 2001 utilizing up to $20,000 of budgeted funds.
Any unexpended funds from the RHAA contract amendment will be available for design
consulting services for April through June of 2001.
ENVIRONMENTAL REVIEW
This agreement does not constitute a project under the California Environmental Quality
Act, and therefore, no environmental assessment is required.
POLICY IMPLICATIONS
This report is consistent with current City policies.
ATTACHMENTS
Attachment A:Contract Amendment No. 1 with Royston, Hanamoto, Alley & Abey
PREPARED BY: Heather Shupe, Administrator
DEPARTMENT HEAD REVIEW:
G. EDWARD GAWF
Director of Planning and Community Environment
CITY MANAGER APPROVAL:
Assistant to the City Manager
cc:Royston, Hanamoto, Alley & Abey
CMR:102:01 Page 2 of 2
AMENDMENT NO. ONE TO CONTRACT NO. C8103121
BETWEEN THE CITY OF PALO ALTO AND
ROYSTON, HANAMOTO, ALLEY & ABBEY
This Amendment No.One to Contract No. C8103121
("Contract") is entered into , by and between
the CITY OF PALO ALTO, a chartered city and a municipal corporation
.of the State of Cal£fornia ("CITY"), and RO¥STON, HANAMOTO, ALLEY
& ABEY~ a California~corporation, located at 225 Miller Avenue,
Mill Valley, CA 94942 ("CONSULTANT").
RECITALS:
WHEREAS, the Contract was entered into between the
parties f~r~o~the provision of design consultant services for the
City’s capitalimprovement projects; and
WHEREAS, the parties wish to amend the Contract;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties, agree:
follows:
SECTION i.Section 2.1 is hereby amended to read as
"2.1 CITY
The City Manager shall be the representative of CITY
for al! purposes under this Agreement. JOHN LUSARDI is
designated as the Project Manager for ~he City Manage~
and he shall supervise the progress and execution of thi~.
Agreement, and shall be assisted by the Chief Planning
Official."
follows:
SECTION 2.Section 4.1 is hereby amended to read as
"4.1.1 Maximum Compensation. In consideration for
the full performance of the Basic Services described in
Section 3.1 of this Agreement, CITY agrees to pay
CONSULTANT a total sum not to exceed One Hundred Forty
Thousand Dollars ($140,000) throughout the term of this
Agreement. Of that maximum amount, the total sum payable
to CONSULTANT hereunder will not exceed Twenty Thousand.
Dollars ($20,000) through the fiscal year ending June 30,
1998; Forty Thousand Dollars ($40,000) for each of the
next to fiscal years; and Forty Thousand Dollars
($40,000) for the remaining term of this Agreement
commencing July I, 2000, and ending March 31, 2001.
"1
0101(~,1 syn 0090754
Amounts unexpended in one fiscal year may be carried over
for contractual services in the following year while this
Agreement remains in effect.
4.1.2 Rate Schedule. The amount of CONSULTANT’s
compensation shall be calculated as set forth in Exhibit
"B", entitled "Charges for Services," attached hereto and
made a part hereof by this reference, on a time and
materials basis, up to the maximum amount set forth in
paragraph 4.1.1.
4.1.3 Subconsultants. Fees for subconsultants,
hired directly by CONSULTANT, shall be approved by CITY
in advance of CONSULTANT’s incurring of such fees.
4.1.4 For Additional Services. For CONSULTANT’s
Additional Services, as may be described in Section 3.2
of this Agreement, compensation shall be as prescribed in
accordance with CONSULTANT’s hourly rates set forth in
Exhibit B, plus any other expenses to be agreed upon, in
Writing, before the performance of such services.
4.1.5 For Extra Work or Chanqes. Payment for
extra work or changes in the work not caused or initiated
by CONSULTANT and authorized in writing by the Project
Manager shall be made within thirty (30) days of
submission by CONSULTANT of a statement of itemized
costs, in triplicate, covering such work. Prior to
commencing such extra work or changes, CONSULTANT and
CITY shall agree upon an estimated not-to-exceed cost for
such extra work. In no event shall CONSULTANT be paid
for work which is made necessary as. a result of
CONSULTANT’s errors or oversights."
SECTION 3. ExCept as herein modified, all other
provisions of the Contract, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
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010104 syn 0090754
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first. above written.
ATTEST:CITY OF PALO ALTO
City Clerk ........~Mayor
APPROVED AS TO FORM:
Senior Asst ~City Attorney
APPROVED:
Assistant City Manager
ROYSTON, HANAMOTO, ALLEY &
ABEY
By:
Name: CORDELIA L. HILL
Title:
Director of Administrative
Services
Director of Planning &
Community Environment
Risk Manager
By:
Name:
Title:
Taxpayer Identification No.
94-1649892
(Compliance with Corp. Code § 313 is
required if the entity on whose behalf
this contract is signed is a corporation.
In the alternative, a certified corporate
resolution attesting to the signatory
authority of the individuals signing in
their respective capacities is acceptable)
OlOl04::syn 0090754
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
On , before me, the undersigned, a
notary public in and for said County, personally appeared
!
personally known to me (or proved to me on the. basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Signature of Notary Public
010104 syn 0090754
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
)
)
)
notary public
, before me, the undersigned, a
in and for said County, personally appeared
,
personally known .to me (or proved to me on the basis of
satisfactory evidence) to be theperson(s) whose name(s) is/are
subscribed to. the within instrument, and acknowledged to me that
he/she/theg_~iexecuted the . same in his/her/their authorized
capacity(ies),-and that by his/her/their signature(s) on the
instrument the person(s)., or the ~entity uponbehalf of which the
person(s) acted, executed the instrument.o
WITNESS my hand and official seal.
Signature of Notary Public
01010~I syn 0090754