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Home My WebLink About2002-12-17 City Council a ager’s Rep r TO:HONORABLE CITY COUNCIL ATTENTION:FINANCE COMMITTEE FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE SERVICES DATE:DECEMBER 17, 2002 CMR: 463:02 SUB3ECT:2001-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS REPORT This is an informational report and no Council action is required. BACKGROUND This report provides information on the status of the City’s Capital Improvement Progam (CIP) projects as of the end of fiscal year 2001-02. In the attached matrix (Attachment A), all City departments have submitted information on their projects and commented on any issues that might cause a change in the scope or timing of the projects. Information in this report is intended to keep Council abreast ofprogess on all CIP projects that were open at the beginning of the 2001-02 fiscal year and on those projects that were added or completed during the same fiscal year. DISCUSSION The attached matrix categorizes CIP projects into minor projects (projects which can be completed within a one-year period) and multi-year projects (projects which have multi-year budgets and/or complex implementation schedules with identifiable phases). The project status portion of the matrix identifies the phase the project was in at fiscal year-end. Information on phases is intended to give Council a perspective on how much progess was made on a project. Three distinct phases are utilized, as follows: CMR: 463:0202 Page 1 of 3 Phase:Activities: Pre-Design Design Construction o Preparation of feasibility study o Development of a master plan o Definition of a project scope o Preparation of an Environmental Impact Report o Hiring a design consultant o Completion of project design o Soliciting bids or proposals o Acquisition of major equipment o Installation o Implementation of a project The comment section of the matrix provides Council with information clarif?ling the status of certain projects. In the attached matrix, projects are listed by department for the General Fund and by fund for the Enterprise and Internal Service Funds. Within each department or fund, the projects are ordered by project number, which includes the year of Council approval (year of approval is shown by the second two digits of the 5-digit project number or the first two digits of a 4- diNt project number). The matrix also includes information on the total or accumulated budget for projects, the remaining budget as of the beginning of the fiscal year, the fiscal year expenditures through June 30, 2002 including commitments (encumbrances). The matrix does not include "continuous" projects. These projects, such as water meter replacement, have no definitive beNnning or end dates and receive ongoing funding to reflect continuing replacement cycles or commitments. During fiscal year 2001-02, progess was made on all of the City’s "continuous" projects (Attachment B). At year-end, all completed CIP’s (after settlement of encumbrances) and CIP’s where no activity is planned in the near future were closed and the remaining balances transferred to the Budget Stabilization Reserve for General Fund projects; to Retained Earnings for Internal Service Funds; and for Utility Fund projects, to the appropriate Rate Stabilization Reserves. CMR: 463:02 Page 2 of 3 A separate analysis of all Infrastructure Management Plan (IMP) projects was prepared. At June 30, 2002, the status of IMP projects was: Total Adjusted Budget FY 2001/02 $20,658,880 Less: Actual expenditures as of 6/30/02 Encumbered Balance as of 6/30/02 Projects not yet started Projects in design Projects to be closed Project at pre-encumbrance state Project balance is for design and construction of 2003 work Projects ongoing/bids lower than anticipated (9,135,990) (2,236,489) (1,794,975) (1,741,586) (714,889) (3,147,099) (951,473) (936,379) $_0 ATTACHMENTS Attachment A: Attachment B: PREPARED BY: Year-end Capital Improvement Projects Status Matrix List of Continuous Projects LARI~Y HARTMANN Staff Accountant F. .CKIE AGUS~IN Staff Accountant DEPARTMENT HEAD APPROVAL: Director, ~dministrative Services CITY MANAGER APPROVAL: EMILY HARRISON Assistant City Manager ClVIR: 463:02 Page 3 of 3 FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND ADMINISTRATIVE SERVICES DEPARTMENT Attachment A 10106 Enterprise Backup Solution 10107 City Network Hardware Redundancy i0108 Systems Management 10109 10110 10111 10112 10225 Acquisition Crime .&n aly sis SofBvare Map Printing Plotter Vehicle Routin~. Application IT Disaster Recover’ Plan Cable T~ievision Broadcasting Equipment i9516 Permit Information Tracking System i9711 Cir.’wide Network Improvements 10021 / New Phone System 82201 10027 Renovations and Upgades to Data Management Desktop Automation10212 10213 10214 10215 10216 Institutional NeD, york ~ I-Net) eGov - Web Infrastructure and Application Citywide GIS D~ia, Infrastructure and Applications Enterprise Resource Planning Minor $70,000 Minor $57,500 N~nor $170,000 .Minor $75,000 g~n~r $50,000 ~nor S50,000 Minor $210,000 .,Minor $50,000 Multi-Year $690,000 Multi-Year $410,000 Multi-Year $480,000 Multi-Year $800,000 Multi-Year $25,000 Multi-Year $450,000 Multi-Year $175,000 ’Multi-Year S382,965 Multi-Year $600,000 $70,000 $57,500 S160,008 $45,996 $40,489 $26,650 S210,000 $50,000 SO SO $50,714 $823 $38,075 so $16,332 $70,000 Pre-design $57,500 Construction S109,294 Construction $45,173 Design $2,414 Complete $26,050 Complete $210,000 Desi~ S33,668 Dec 03 Jun 03 Dec 03 Dec 03 Jun 04 Construction Jan 03 $387,233 S30,898 S480,000 $798,471 $25,000 $450,000 $175,000 $382,965 $600,000 S199,919 S187,3!5 $3,997 $26,901 $I,032 S47~,968 $75,606 $722,865 Construction so So $45,834 $172,644 $25,000 Ongoing $450,000 Construction $129,166 Design $210,321 Ongoing S129,5’~8 S470,432 Construction Construction Jun 04 Construction Jun 03 Pre-design Dec 04 Feb 03 TBD Dec 04 Jun 04 Jun 04 Jun 04 Dependent on AT&T and Comcast’s schedule. 82200 Acquisition of New Multi-Year [ $75,000 S75,000 SO $75,000 Pre-design Feb 03 Computers FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND COMMUNITY SERVICES DEPARTMENT 19901 Robles Park Irrigation Improvements 19903 Johnson Park Lighting 19905 Cubberley Athletic Field Irrigation Minor Minor Minor 10113 E1 Camino Real Minor Design Guidelines 10224 Children’s Theatre Minor Light & Sound Systems Up.de S10,000 $8,706 $87,346 S27,844 830,000 $21,504 $1,527,000 51,527~000 $175,000 $175,000 $8,706 $6,748 $!7,230 $78,000 $0 50 Complete $21,096 IComplete $4,275 Desggn $!,449,000 Desigm $175,000 Pre-design Jun 03 Dec 03 Jul 03 Majorlb’ of project complete. Desi~ phase commencing for interior site irrigation. 19414 Multi-Year $1,708,000 $328,977 g254,749 S74,228 Construction Dec 03 19418 Park Irrigation and Backfiow Improvements Library Automation Service Multi-Year $961,751 S405,606 $21,240 $384,366 Construction Jun 03 19801 19803 19812 19904 19910 19911 School Site Irrigation Mitchell Park Facilities Arastradero Preserve Gateway Athletic Field Drainage Community Tlaeater Renovation Cubberley Theater Improvement Multi-Year 5566,000 Multi-Year 52,382,644 Multi-Year Multi-Year Multi-Year Multi-Year S339,800 S220,000 $891,000 S!20,000 $457,365 52,280,501 $292,086 I $7,180 S54,170 $24,365 $447,684 $1,329,028 $50,000 $7,180 $8,462 $23,910 $9,68! Desigm $951,473 $242,086 $0 Complete $45,708 Complete Oct 02 Constructi6n Oct 02 Design Dec 02 $456 Complete Jordan Elemental.’ School fields. Phase l in construction near completion. Phase 2 in design phase. FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND COMMUNITY SERVICES DEPARTMENT 10001 10002 10003 10009 10010 Park Trails [Open Space Lakes & i Ponds Maintenance Bayland Parking and Site Improvements M~dians, Islands and Planters Renovation Projects Park Facilities Improvements Multi-Year .... Multi-Year Multi -Year .... Multi-Year Multi-Year $123,000 Sl!0,000 $777,000 S312,000 ....... $1,5351450 5324,712 $40,000 5650,487 $288,003 S1,662,884 $212,926 $t8,261 S299,305 S10,269 $1,380,768 $111,786 $21,739 $351,182 $277,734 5282,116 Constracfion Construction I Construction Constraction Consmaction Dec 02 Jun 03 TBD 10114 10218 Communib’ Services Multi-Year Facilities Lighting Enhancements Palo .Alto SOFA Park Multi-Year S184,000 Slll,000 5180,373 } $11.373’ 5111,000 $14,669 $169,000 S96,331 Desi~ Pre-design TBD Mar 04 Arastradero ’~reek T~ail and ..... Arastraderu Preserve de Anza Bridge will be completed Oct 03. Arastradero Trails will be completed Jul 03; Bay Trail will be completed Nov 02 and Foothills park amenities will be completed May 03. Cib’ of Palo Alto sii’~ and .......... Design Re,dew ongoing. B.~,’xbee Park Lot and Sailing Station Lot will be completed May 03; Harbor Road iwidening and Nature Center Parking Lot will be completed Jul 04. San Antonio and Embarcadero in desi~ ihase. Four park renovations will be completed in FY 02-03. Holdina off Construction until results of November bond election are "known. Phase 1 work. secufin-, and ....... ~rotecdng fl~e Roth Building ~s complete. FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND FIRE DEPARTMENT 19821 Emergency Minor Notification System 10211 NewAir Compressor .X4inor for SCBA St72,000 $40,000 $73,194 So $40,000 SO S73,194 Construction Jun 03 S40,000 Desig~Oct 02 Developing R~P for vendors. 19312 10015 Fire Communications Multi-Year Computer Systems Fire Station Driveway Multi-Year Modificadon and Installation of OilAVater Separator System S485,050 $171,000 $235,521 $69,304 $166,217 Construction Mar 03 All equipment ordered. Installation and testing phase in progress. $81,528 S81,379 S!49 Construction Jun 04 .&mended CIP for $60K to be submitted for FY 03-04 to complete Station 5. Stations 1 to 4 completed. Stations 6 and 7 are on Stanford / SLAC proper13’. FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF) PLANNING DEPARTMENT 10524 10116 10205 10206 Bikeway System Improvement Sheridan Sidewalks "El Camino Rea!i Vemura Avenue Trm~ic Signal Tr~c Siana! San Antonio/H~T 1 O! 10i23 blaster Schematic Design 19310 19401 19523 Minor Minor Minor Minor .,Minor S5],200 S49.600 $31,000 $3t,000 $600 S49,000 Design 561,000 Pro-deslgn Jun 03 TBD Dee 03 Improvements will be implemented m conjunction with bicycle pb, zn recommendation. Project is being handled by Pubfic Works Operatiens. Caltrans is the lead a~-encv for this project. CiD.’ h~ executed cooperative funding agreement with S61,000 5234,000 5288,000 SO 561,000 501 S234,000 5288,000 $288,000! 5234,000 Design 50 Pre-design Dee 03 Feb 03 Ca!trans who will implement this project CiW has executed cooperative funding with Caltr-~ns who will implement this project. Project started Jan 02. Recommendations will be presented to the Plmaning and Tm, msportation Commission in Dec 02 and to the CiW Council in Jan 03 Embarcadero Pedestri~,~n Bike Bridge Path Extension (SIF) Cal Ave Underp~s Improvements El C~,~nino Real Intersection Improvements (SIF) Multi-Year N~tdti-Year Multi-Year 51,526,770 5~,277,772 [ 5.<30,000 $20,855 52t2,750 ]517,826 SI43,063 52¢855 $2,907 51,134,709 Design $0 Pre-design 514,9!9 Pre-design Jun 03 Jun 03 In Aug 02, the CPUC formally approved the project. Staffwill bid the project in J~n 03 and will commence construction in Spring 03 Project integration with California Avenue Ca!train platform ~mprovements and train station 3assenger undercrossing being evaluated Project involves landseaoing improvements at the El Camino way/El Camino Real intersection and is being impfemenled by CSD. Construction bids received Oct 02 and will be completed Spring 03 FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND PLANNING DEPARTMENT 19613 School Commute Safety ImprDvements (S F) 19814 Residential Arterial TratTm Calming (SIF) 10026 Local and Neighborhood Collector Street Tra~c Calming Program 10117 El Carnino Real/Church Avenue Multi-Year Multi-Year Muhi-Year $300,000 S125,000 $220,000 S t 00,000 $150,000 516,029 $219,681 S 100,000 $83,051 516,029 S198,479 $0 $66,949 Design SO ~Pre-desi ,~n $21,202 Ongoing 5100.000 [Design D~ 03 TBD TBD TBD The remaining projects include intersection modifications ~ El Camino and S ~tanford Avenue which must be coordinated vdth Caltrans I Project pending response from Caltrans. s~oOJrt,~2_~ed;ffe~endd~Tdefinitely due to Since He form~ start of the Neighborhood Tra,~c Calming Program in Apt 01, six projects have been started and all are in Ivarious phases ofactivib’. "r"nere are eight more projects that are on the waiting list to be started ~ staff time permiLs Project h~ been postponed indefinitely due to the botlom line expenditure reduction p FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND POLICE DEPARTMENT Minor ...........................19807 ~ommunications $75,000 $27,091 $]4,550 S12,541 Complete Console Electronics 10217 Public Safeb’ Mobile Minor $75,000 S75,000 SO S75,000 Design Jun 03 =Phase 1 implementation will be Data Computer Jun’~°mpleted03. Jan 03 and Phase 2 by "19109 Police Computer Multi-Year ~i,13’~,762 $34,00’4 .......$0 $34,004 Complete ;ystems FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT 19623 Lytton Neighborhood Tr~c Study (SIF) 19625 Council Chambars Refurbishing 19713 Equipment Recycling \V~h Rack 19820 19921 ~evd A Storage 10004 10005 10007 10008 !10014 Minor Minor Minor Public Safety Building Minor Minor Downtown LibraD, Roof Minor Replacement and Exterior MSC Building & Emergency ’~linor Generator Replacement .an, Center Plumbing Minor Replacements Mezzanine Heating - Ventilation- Minor Air Condition (HVAC) System Improvements New Vehicles Minor 10017 Adobe Creek Pedestrian/Bike Undercrossing and Highway I01 Pedcstriam’Bike Ovcrp~s Lighting Improvements Minor 10018 Sand Hil! Road Bridge i10101 Children Theater Exterior Minor 10119 Baylands Bike Trail Replacement Minor 10120 Cubberley Theatre Chiller Minor Replacement 10204 Library.’ Master Plan Project Minor Definition Study 10208 vliranda Avenue Street Improvements Minor 10219 ’ire Station Seismic Evaluation Nfinor 10220 Golf Course Maintenance Shop Minor Improvements 10226 slitahell Park Library" Expansion Minor 589,000 S677,300 $40,000 $765,028 S47,500 5103,000 S!O0,O00 532,000 $1oo,ooo 5194,250 5100,000 $45,000 SlO0,O00 5235,000 5977,550 5100,000 5125,000 560,000 $85,000 58,130 $30,497 5979 $411,119 59,473 5102,876 599,902 532,000 599,850 $28,23I S93,446 576,022 545,000 SIO0,O00 5177,362 S977,550 $100,000 S60,000 $85,000 S2,567 52,280 $785 $404,860 $368 578,!96 517,633 $o SO 52,042 $69 50 5150,024 $922,084 SO 565,801 $!,441 S1,750 $5,563 Complete $28,217 Complete S194 Complete $6,260 Desi_ma Jun 03 59,105 Complete $24,680 Complete 582,269 Co~tructinn Nov 02 $27,766 Construction Nov 02 584,494 Complete $28,231 Complele 593,446 Construction Jan 03 5;73,981 IpJanning Feb 03 $44,931 Construction Nov 02 S100,000 Construction Dec 02 S27,338 Complete $55,466 Pro-design Nov 02 S!00,000 Conslaxiction May 03 S59,199 Pre-design Oct03 S58,559 Constraction Jan 03 $83,250 Construction No,,’ 02 Waiting far Cahran’s approval to commence with project. Construction tentative in Summer 03 SC\~,VD constructing levee and will then replace Bike Path Will proceed dependant upon Bond Measure. Consultant preparing final modifications to Seismic Report F’Y 01--02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT i85~ [Public Buildin~ Structura!:Muki-Year 19908 Current Projects are College Terrace and Children’s Libra,,, MSC Study 18918 Harbor Improvements 19073 Major Intersection Improvement Foothill Exp~w/ Page Mig (SiF) 19102 {Ar~tradero Lake Dam Multi-Year 19408 Pdnconada Poo! Site Multi-Year improvements 19505 Revlr, ue Collecii;n Remodel ’ ..Malti-Year 19512 Civic Center PD,~za Waterproofing Multi-Year 19514 Facilities Roof Replacem£nts: ......Multi-Year Mitchell Park Comm. Ctr. & Library.’, Station 5 S86,409$5,958~297 $532,936 $2,139,00~gli5,104 g3,020,I00 $81,337 Multi-Year $43,770 Multi-q’ear ....$26,238 $280,000 $85,742 $1,755,006 ’~44,662 $85,000 $62,741 8100,000 842,886 $1,128,009 $210,499 $51,943 $21,063 $546,527 Onaoin~Jun 03 S71,335 Complete S55,099 Complete $34,799 ’Complete $23,599 Comp/ete’ $8,510 554,231 Construction Jan 08 $38,919 g36,200 Children’s LibraRy.’ dependant on Nov 02 Bond Measure. College Terrace design not scheduled until FY 04-05. Consultant is finalizing seismic cost and constrnction alternatives and program/space requirements for the MSC Study Mandatury monitoring required $3,417 Design D~ 02 Consultant ~ubmit~ed report. City staffis conducting further investigation and will submit an additional report outlining options $174,299 ’Complete 6900 Do;~town Parking Stracture Multi-Year 539,986,753 Design, Lot S and L, R Garage and Non*Par’king 19608 Downtown Urban Design Multi-Year 51,220,349 Improvements 19624 Golf Course Improvemenls Muhi-Year $6,284,228 19702 Luci~ Stern Courtyard &Muhi-Year $425,000 WolD, ray 1970,4 Traffic Control Safety Devices Multi-Year $320,000 197hT ¯Fire Station Eme~e~cy ......Multi-Year 5268,006 .... Generator Replacement 19708 Wilkie Way BicycleBridge btulti-Year 19815 ’Ar~tradero Rd. Bike Lane Multi-Ye~5455,000 Improvements (SIP) 19907 ;an Mateo Drive Bridaes ....Multi-Year $118,000 19922 3rd Fir - Civic Ccn[~Multi-Year 548 t,934 $39,630,362 S230,559 $3!,025,931 $8,604,431 Construction Dec 03 $103,600 $74,509 C~mple~ ...... S105,257 Complete $6,337 Complete $284,161 Design Apt 02 $151,845 Construction Nov02 $0 $18,157 Complete $63,635 5337,282 Design iOet 02 $0 $104,567 Pre-design TBD 51~1724 .......$641413 ICompl~ $125,302 $6,337 $0 $284.!61 $0 $198,951 $47,106 $18,!57 .~.00,917 ~’i04,567 g80,137 Pr~ectconsisu of CIP numbers-!9530. 10122, 10123 and 10124 Design complete, will bid in Sop 02. Menlo Park is le;i~ agency’. The City iscost sharing the project FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT 19923 10006 10019 10020 0102 10103 10105 10121 0210 0222 Page Mit~}~anover Roofing Replacement Inspection and Testing for Hazardous Materials Office Space Renovation mnd Re, allocation Civic Center Infrastructure Improvements Electrical Systems Improvements Lucie Stem Community Center Improvements Homer Avenue Undercrossing New Vehicles FaciliLv lntedor Finishes Multi-Year Multi-Year Multi-Year Multi-Year Multi-Year Multi-Year Multi-Year Multi-Year Multi-Year Multi-Year S’850,000 ~292,500 $75,000 $882,934 5548,000 $115,000 $51,000 $2,800,000 S190,000 ~50,000 $776,717 $292,226 S29,920 $551,773 $548,000 Sl15.000 $51,000 S2,798,723 S50,000 $12,534 $96,158 $19,543 $462,100 S54,014 S303 $25 $939,050 $I77,058 $35,600 $764, I83 ’Design S196,067 Ongoing S10,377 Comple~ SS9,673 Construction $493,986 iDesign $114,697 Construction $50,975 Design S1,859,673 Design $12,942 ;Complete 814,400 Design ’Sep04 Iun 03 Jun 03 I Mar 03 Nov 02 TBD Mar 03 Jun 03 Fina! design will commence in FY Design ~cheduledin FY03-04. Construction in FY04-05. Design in process; will bid in Spring 03 for construction 10 FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS INTERNAL SERVICE FUND GENERAL FUND PUBLIC WORKS DEPARTMENT 10023 / [MSC Equipment W~hing 81102 Faci{ity Upgrade 81100 MSC Equipment Maintenance Facility Me~ine Storage Area Minor Minor Minor $900,000 $300,000’S294,S68 $85,000 SSS,000 $124,252 $727,466 D~ign Jun 03 $56,116 $238,752 Design Jun 03 $64,900 520,100 Design Jun 03 Design 90% complete. Will bid for :onstmction Dec 02 De.sign 5~a complete Will bid for construction Jan 03. Construction ’,viii commence Feb 03. 19205 Fuel Tank StoragWUpgrade 19521 Wireless Vehicle Mana=ement System - bfulti-Year S291,000 Multi-Year $205,000 ’ Mutti-’Fear $$0,000 $50,052 $50,645 $50,000 534,055 $62 Design Jun 03 $16,590 Construction Jun 03 Construction wi!l Commence Mar 03, Stationary, infr~tructure will be in place by’ Feb 03, Veh c e outfitt ng s ongo ng 11 FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: ELECTRIC FUND DEPARTMENT NAME: UTILITIES DEPARTMENT 0008 Adobe Crk Subst Cable Minor $350,00C Replacement 0125 New Vehicles Minor $149,60( 0121 Natural Gas Back-Up Minor $4,982,73c. Generator 0216 New Vehicles Minor $30,00C $26,291 $20,00( $4,632,03~ $30,00( $5,531 $19,482 $4.359,47t $28,920 $20,761 Complete $51 Complete $272,561 Complete $1~08C Construction Jul 02 9250 9904 9916 9611 9804 9901 9902 ’Multi-Year Multi-Year Multi-Year ¢Iulti-Year Alma St 12KV Addition East Meadow UG Svstem~ .... Rebuild Fiber to Home Trial Embarcadero~4iddlefield UG Conversion District #3’ Underground Dist. #38 Multi-Year Stanford West vlulti-Year Underground Extension Stanford!2kV ConversionSh°pping Ctr 4- Multi-Year $1,640,00($64,875 $400,00($8,89S $1,005,00($349,012 $5,360,00g $718,371 $2,705,00($2,649,162 $1,700,000 $300,00C $500,001 $100,000 $15,801 $1,965 $330,47{ $136,t91 $400,88~ $85,66d $6,89e $49,07{ !Design $6,93-" ]Complete $I 8,536 Complete $582,180 Construction $2,248,274 Design $214,336 Construction $93,104 Complete TBD Mar 03 Dec 03 Jul 03 Project is on hold. Waiting for pole removal from Pac Bell. Design complete. Construction complete except for the senior housing complex. 12 FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: ELECTRIC FUND DEPARTMENT NAME: UTILITIES DEPARTMENT 9903’Stanford Park UG Cable Rebuild 000g’Park Boulevard Subsi~tion Bus Re-arrangement (1010’Cit?@acs/Syst Upgrade Electric Vehicles 0103 Underground Cable/Equipment Replacement 0i15 0116 0117 oio2 0209 o21o o21~ West Bayshore UG system Rebuild Downtov,~ Street Light System Upgrade Upgrade’~raffic Signal Control System North/South Hampton UG System Rebuild -- Bayl~nds Underground Multi-Year $2,900,00( M~lti-Yea’r ’ $ i,365,6’0( .... Multi-Year Multi-Year Multi-Year Multi-Year Multi-Year Multi-Year $190:00( $750,00( $450,00( $579,00( $1,650,00( $44~,48~ $578,84~ $1.~50.o6i S250~00($250,00~ $1,442,43($I,020,80~ $1,269,23~$247,473 ’~74~,5~i ....$22,103 $248=502 $421,63; Construction JuI 04 $1,021,76: Design Dec 03 $163’,74~ iDe~i-~n’Jul 02 ’ $725,48~ !Design Mar 03 First two phases are complete. Third ~hase begins construction Jul 02. Design complete.’ Construction bidding will occur in Jan 03. Lass cost than originally estimated. ........ Contract out to bid. Construction will be complete by Mar 03. $199,98~ Construction Jul 03 Construction complete by Jul 03. $399,49~ Construction Mar 03 Design complete. Construction beginning in Nov 02. $225,765 $1,424,23: Construction Jun 04 $121,509 $128,491 Design Jul 03 $100~00($100,00($114 $99,886 Design Ju! 03 $227;38~’ S2~’,61’~’ D~igfi .....)u163 Construction complete by Jun 04. Test construction’ compld~.e. Final design in progress. Design in progress.Multi-Year SCACA System Upgrades MultiLYear $250,00( .....$250,00(Installation ~mplete.’ ........... 13 FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: GAS FUND DEPARTMENT NAME : UTILITIES DEPARTMENT 9911 0118 0!20 0213 Gas Station Number Tlu’ee M1 Weather Amstradero Gas Main Directional Directional Boring Machine 0011 Compress Natural Gas Station 0119 Global Positioning System Minor $70,000 $56,369 Minor Minor $275,000 $47,500 $96,000 $270,165 $30,943 $96,000 $19,178 [ $37,19t S243,950 $26,215 $29,514 $1,429 $78,906 $17,094 Construcdon Construction Complete Constraction Multi-Year $440,000 Muki-Year $381,000 $439,929 $334,530 S60,000 $379,929 Design $94,505 $240,025 Construction Jun 03 Jan 03 Jun 03 Jan03 Jun 03 Electrical upgrades complete, station emergency shut off valve to be installed when peak heating season is over. Contract documents complete. To issue start work notice when rainy season is over. Equipment delivered, specifying auxiliary parts and conducting training. Project integrated with MSC liquid fuel station project. Project will go out for bids in May 02. Construction starts Summer 02. Base station contract ,signed. Construction of base station pending. Complete purchase of ro~ing data collection units by Jan 02. FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS ENTERPRISE REFUSE FUND PUBLIC WORKS DEPARTMENT 0218 NewVehicle Minor $25,00C $25,00($25,000 02t9’ Fuel Truck M~or ’ $1 l’~;00($115,000 $115,00C $0 Complete $0 Design Oct O~ 15 FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE STORM DRAINAGE FUND DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT 16 FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NANE: WASTEWATER COLLECTION FUND DEPARTMENT NANIE : UTILITIES DEPARTII,,1ENT 0i22 Wastewater Collection System Minor $400,000 Master Plan 9173 $396,347 $396,125 Hydraulic Model calibration is in progess. Wastewater Rehab/Au~mnent 17 FY 01-02 YEAR-END CAPITAL, IMPROVEMENT PROGRAM PROJECTS STATUS F~JND TYPE: ENTERPRISE FUND NAME: WASTEWATER TREATMENT FUND DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT 9805 Effluent Line Modification Minor 0215 500 KW Emergency Minor Generator $150,000 $150,000 $143,216 $150,000 $99,432 ,$43,784 complete, $108,819 ,$41,181 Complete 9504 Interceptor Maintenance Multi-Year S1,750,000 S145,533 $46,325 $99,20E Construction Sep 03 Final contract is planned for Apt 031 Cleaning and Repair ....9707 Wastewater Solids Multi-Year S7,500,00’0 $157,739 $117,668 $40,071 Construction Jun 03 Checklist items and warranty work still Disposal Project needs to be done. 18 FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: WATER FUND DEPARTMENT NAME : UTILITIES DEPARTMENT 0109 0113 0114 0217 Mayfield Reservoir Roof Repairs Irrigation Meter Installation Program Acquistinn for a reservoir, a well and pump ~tation. Water Botlling Equip 8749 [WaterReservoir Improv. Minor I $290,00C S126,030 Minor S60,00C $60,000 Minor $2,000,00C S1,999,889 Minor $25,00C Multi-Year Not Available 9704 Water System Study Multi-Year S275,0% 0108 Foothills PRV Installation Multi-Year S176,00G S109,122 S666 S1,467,782i $25,000 S570i S16,908 $59,334 $532,107 $24,4313 Complete Pre-Design Pre-Design Pre-Design TBD Nov 04 Jun 03 Having difficulty with customers taking advantage of pro~am benefits. The Carollo contract encumbered under this MPN should be encumbered under MPN 0205. 0110 Reservoir Booster Multi-Year S410,00~ Improvements 0111 Distribution System Water Multi-Year S125,00~ QanJity Enhancement S97,647 S37,44} S43,014 $42,121 S175,889 $735 $409,889 $408,044 $60,!9~ Construction $893 Complete S175,!50 Design S 1,845 Desigm $124,889 S121,875 S3,014 Desigm May 03 Sep 03 Sep 03 Sep 03 Some seismic improvements completed at Quart3’ Booster Station. Additional seismic stabilit3" evaluations of some of our piping system within our reservoir and booster stations still needed. Contract awarded to Carollo Engineering and the desibm of the PRV station improvements has started, Desigm contract awarded to Carollo Engineering. Design of booster station improvements has started. Design contract awarded to Carollo Engineering. Design of reservoir water mixing systems has started. FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: WATER FUND DEPARTMENT NAME : UTILITIES DEPARTMENT 0112 Booster Station 0204 E:dsting Well Rehab 0205 E1 Cmnino Park Reser’¢oir and Pump Station Multi-Year Multi-Year Multi-Year 0206 E1 Camino Park Well Multi-Year 0207 Middlefield Road Well Site Multi-Year Eleanor Pardee Park Well0208 Multi-Year S65,00(S64,885 $950,0001 $950,00C S!,700,000 S!,?00,00C $280o00($280,000 $280,000!S280,00C S280,000 S280,000 $63,650 $601 S190 S266,885 $263 S548 $1,23~ $949,39~. SI,699,81( $13,11.’ $279,7371 $279,45~ Desi_mn Pre-Design Design Design Pre-DesQma Pre-Desi_ma !Oct 03 Jan 04 Jan 04 Jan 04 Jan 04 Jan 04 Design contract awarded to Carotlo Engineering. Desi_an of booster station pump systems has started. Consultant selection is complete. Contract will be awarded to Carollo Engineering for Phase ii Water Study Desig’n. Design contact awarded to Carol!o Engineering. Siting of new reservoir and pump station systems has started. Desigm contract awarded to Carollo Engineering. Desiga of new well wil! start after the new resen’oir is sited. Consultant selection is complete. Contract will be awarded to Carotlo Engineering for Phase II Water Study’ Design. Consultant selection is complete. Contract wil! be awarded to Carollo Engineerin~ for Phase II Water Study’ Desian. ~ 2O FY 01-02 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: MULTI FUNDS UTILITIES/PUBLIC WORKS/PLANNING 9905 Utilities Bill Print Design 1Vfinor $635,535 $297,29I $89,742 $207,549 Constraction May 03 Up~ade of sofavare for version 4.0 completed. PDF/email version of bills is being tested. There may be a requirement for additional soft, rare and consulting services to roll out a product. 9357 Utilities Customer lnfo. System Multi-Year $4,066,55?$1,099,261 $833,88~$265,376Constmction Apr 03 Major upgade of so,rare completed. Customer Web Access project has started to pm~de online inqui~’ and payments for Utilities customers. 2~ Attachment B LIST OF CONTINUOUS PROJECTS Administrative Services 18614 18822 19618 19808 19914 Financial Database Upgrade Computer Aides Mapping GIS Application Financial Applications Development New Computer Acquisitions Community Services 18617 19415 Art in Public Places Park Facilities Improvements Public Works General Fund 18903 18971 18670 19018 19101 19309 Sidewalk Improvements Street Improvements (Utility., Users Tax) Street Improvements (Street Improvement Fund) Cubberley Building Code Modification Tank Investigation and Removal ADA Compliance 8870 Ston:a Drainage Fund Collection System Improvements 8021 8022 Wastewater Treatment RWQCP Plant Equipment Replacement RWQCP System Flow Metering Utilities 8928 8930 8931 8938 8944 9354 9703 9801 9802 9803 Electric Fund Customer Design and Connection Services Traffic Signals Upgrade Communication System Improvements Substation Protection Improvements Substation Facility, Improvements Street Light Replacements Underground Cable and Equipment Replacement Fiber Optics Ring System Improvements Fiber Optics Customer Design and Connection Services Electric Distribution System Reconstruction and Improvements Gas Fund 8017 8019 9230 8018/9912/0002/0104/0201 Gas System Extensions Gas Meters and Regulators Natural Gas Vehicle Conversions and Purchases Gas Main Replacements Wastewater Collection 8020 9913/9914/0003/0105/0202 Sewer System Extensions Sewer System Rehabilitation and Augmentation Water Fund 8013 8014 8015 8016/99t5/0004/0106/0203 0214 Water System Extensions Service and Hydrant Replacements Water Meters Water Main Replacements Water-Gas Wastewater Utilities GIS Data