HomeMy WebLinkAbout2002-12-16 City CouncilCity of Palo Alto
C ty Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE:DECEMBER 16, 2002 CMR:438:02
SUBJECT:APPROVAL OF AMENDMENT NO. 1 TO CONTRACT NO. Cl131960
WITH DES ARCHITECTS & ENGINEERS IN AN AMOUNT NOT TO
EXCEED $24,220 FOR SERVICES ASSOCIATED WITH
ADDITIONAL DESIGN DEVELOPMENT, CONSTRUCTION
DOCUMENTS, BID ASSISTANCE AND REIMBURSABLE EXPENSES
FOR IMPROVEMENTS TO THREE BAYLANDS PARKING LOTS
AND HARBOR ROAD (CIP 10003)
RECOMMENDATION
Staff recommends that Council authorize the City Manager or his designee to execute
Amendment No. 1 to contract Cl131960 with DES Architects & Engineers, increasing
maximum compensation by an amount not to exceed $24,220 for a total contract amount not
to exceed $124,006.
BACKGROUND
In May 2001, Council approved a consultant services contract with DES Architects &
Engineers to provide design development and construction drawing services for surfacing
improvements to three parking lots and Harbor Road in the Baylands Nature Preserve. Final
design plans and specifications were generated and the two parking lots at Harbor Point and
Byxbee Hills were packaged together as a single IFB in March 2002. Funding for
construction of improvements to the Evans Interpretive Center parking lot and the widening
of Harbor Road is included in the FY 2003-04 and FY 2004-05 budgets, and these projects
will be advertised as the funding becomes available.
At its June 24, 2002 meeting, Council considered a contract with Bragato Construction, Inc.
for the project at Harbor Point and Byxbee Hills and decided that approval of the contract
would be contingent on review and approval of the plans by the Architectural Review Board.
This review process has resulted in an increase in the number of public meetings attended
by the consultant as well as several revisions to the plans and specifications outside the
original scope of work.
CMR:438:02 Page 1 of 2
DISCUSSION
The expanded scope of work covered by the proposed amendment will include preparation
of conceptual design alternatives and a revised set of construction documents based on the
final approved design for the Harbor Point lot. It will also include revising the drawings to
allow the Harbor Point and Byxbee Hills lots to be considered separate construction projects
and cover the additional time and materials associated with the increased public meeting
demands of the site and design review process.
RESOURCE IMPACT
Funds for this project are available in the Capital Improvement Program Project 10003 for
open space road and parking lot repair.
POLICY IMPLICATIONS
This recommendation does not represent any change to existing City policies. The
improvement projects further Policy N-1 and Program C-19 of the Comprehensive Plan, and
are in conformance with the Baylands Master Plan.
ENVIRONMENTAL REVIEW
This project is categorically exempt under Section 15301 of the California Environmental
Quality Act.
ATTACHMENTS:
Amendment # 1 to contract No. C 1131960 with DES Architects & Engineers
PREPARED BY:
CHRIS RAFFERTY
Project Manager, Community Services
DEPARTMENT HEAD:
PAUL T. THILTGEN
Director of Community Services
CITY MANAGER APPROVAL:
EMILY HARRISON
Assistant City Manager
CMR:438:02 Page 2 of 2
AMENDMENT NO. ONE TO AGREEMENT NO. CI131960
BETWEEN THE CITY OF PALO ALTO AND
DES ARCHITECTS & ENGINEERS
FOR CONSULTING SERVICES
This Amendment No. One to Agreement No. CI131960
("Agreement") is entered into , by and between
the CITY OF PALO ALTO ("CITY"), and DES ARCHITECTS & ENGINEERS, a
California corporation, located at 399 Bradford Street, Redwood
City, California 94063 ("CONSULTANT").
RECITALS:
WHEREAS, the Agreement was entered into between the
parties for the provision of consulting services; and
WHEREAS, the parties wish to amend the Agreement;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment, the parties agree:
SECTION i.Paragraph 5.1.1 of Section 5 entitled
"COMPENSATION" is hereby amended, to read in its entirety as
follows:
5.1.1 In consideration of the full
performance of the Basic Services, including
any authorized reimbursable expenses, CITY
will pay CONSULTANT a fee not to exceed One
Hundred Twelve Thousand Five Hundred Six
Dollars ($112,506.00). The amount of
compensation will be calculated in accordance
with the hourly rate schedule set forth in
Exhibit "B", on a time and materials basis, up
to the maximum amount set forth in Exhibit "B-
i" for each phase of the work. The fees of
the consultants, who have direct contractual
relationships with CONSULTANT, will be
approved, in advance, by CITY. CITY reserves
the right to refuse payment of such fees, if
such prior approval is not obtained by
CONSULTANT.
SECTION 2. Paragraph 5.1.2 of Section 5 entitled
Compensation is hereby amended to read in its entirety as follows:
5.1.2 The amount of compensation for
Additional Services, if any, shall not exceed
Eleven Thousand Five Hundred dollars
($11,500.00).Payment for Additional
021211 sdl 7060549
Services,if any, shall be based on the rate
schedules in Exhibit "B"..
SECTION 3.Exhibit ~B" to the contract is hereby
amended to include Exhibit "B-I", a copy of which is attached
hereto and is incorporated in full by this reference. Exhibit ~B-
1~ shall supercede in its entirety the single page in Exhibit ’~B"
entitled ~Exhibit B: Rate Schedule. Project Title: Design Services
for Improvements to Three Baylands Parking Lots and Widening of
Harbor Road" which sets forth the maximum compensation for each
phase of the consultant’s work.
SECTION 4.Except as herein modified, all other
provisions of the Agreement, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST:CITY OF PALO ALTO
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Assistant City Manager
Director of Administrative
Services
Director of Community Services
Risk Manager
Attachments:
EXHIBIT "B-I":Rate Schedule
Mayor
DES ARCHITECTS & ENGINEERS FOR
CONSULTING SERVICES
By:
Name:
Title:
By:
Name:
Title:
Taxpayer Identification No.
(Compliance with Corp. Code § 313 is
required if the entity on whose behalf
this contract is signed is a corporation.
In the alternative, a certified corporate
resolution attesting to the signatory
authority of the individuals signing in
their respective capacities is acceptable)
2
021211 sdl 7060549
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code 9 1189)
STATE OF
COUNTY OF
)
)
)
On , before me, the undersigned, a
notary public in and for said County, personally appeared
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Signature of Notary Public
3021211 sdl 7060549
021211 sdl 7060549
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
)
)
)
On , before me, the undersigned, a
notary public in and for said County, personally appeared
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Signature of Notary Public
5
021211 sdl 7060549
EXHIBIT ~B-I": RATE SCHEDULE
PROJECT TITLE: DESIGN SERVICES FOR IMPROVEMENTS TO
THREE BAYLANDS PARKING LOTS AND WIDENING OF HARBOR
ROAD
MAXIMUM COMPENSATION FOR EACH PHASE:
PRELIMINARY INVESTIGATION:
PRELININARY DESIGN:
CONSTRUCTION DOCUMENTS:
BID PHASE. (HARBOR POINT LOT):
CONSTRUCTION ADMINISTRATION (HARBOR POINT LOT)
REIMBURSABLES*:
$13,830
$26, 634
$45,116
$6,678
$ 15,648
$ 4,600
TOTAL:$112,506
* Consultant expenses for printing, copying of plans and
specifications, travel, postage, overnight delivery, presentation
materials and other such items will be reimbursed at a rate of cost
plus five percent.
6
021211 sdl 7060549