HomeMy WebLinkAbout2002-12-02 City Council (3)TO:
City of Palo Alto
Manager’s Sun nary Repor
HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: POLICE
DATE:
SUBJECT:
DECEMBER 2, 2002 CMR:450:02
APPROVAL OF A BUDGET AMENDMENT ORDINANCE
ACCEPTING CITIZENS OPTIONS FOR PUBLIC SAFETY (COPS)
FUNDS IN THE AMOUNT OF $120,172, AMENDING THE CITY’S
TABLE OF ORGANIZATION BY DROPPING A POLICE
SERGEANT POSITION AND ADDING A POLICE CAPTAIN
POSITION, AND TRANSFERRING $95,480 FROM THE
SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND TO
THE GENERAL FUND
RECOMMENDATIONS
Staff recommends the City Council:
1)Adopt the attached Budget Amendment Ordinance in the amount of $120,172 amending
the fiscal year 2002-2003 budget to appropriate funds received by the City from the State
of California and allocated by Santa Clara County for the continuation of the Citizens
Options for Public Safety (COPS) program and amending the City’s Table of
Organization dropping a Police Sergeant position and adding a Police Captain position,
and
2)Approve a transfer from the Supplemental Law Enforcement Service Fund to the
General Fund in the amount of $95,480 for salary and benefit expenses associated with
the new Police Captain position.
BACKGROUND
Since 1997, the California State Budget Act has included allocations to counties and cities for
the COPS program. This funding is intended to fill the need for additional resources at the local
level to ensure public safety. Under the provisions of Government Code Section 30061, 75
percent of the funds are allocated to counties and cities, based upon population, for law
CMR:450:02 Page 1 of 4
enforcement services. Funds must supplement existing services and cannot be used to supplant
any existing funds. Each county is required to continue the operation of a Supplemental Law
Enforcement Services Fund (SLESF) to receive the State funds and each agency’s proposal for
the use of the funds must be approved by the county’s Supplemental Law Enforcement
Oversight Committee (SLEOC). Prior to sending the proposal to the SLEOC, the bill requires
that each city conduct a public hearing for the purpose of reviewing and approving the Police
Department’s request for expenditure of funds. Each city is also required to deposit the funds
into a separate SLESF so that these funds are not intermingled with General Fund dollars. The
funds must be expended within two years after receipt. Council has approved Budget
Amendment Ordinances accepting COPS funding for the last five years.
Previous uses of COPS funds have included the purchase of surveillance equipment, mobile.
data terminals, Positive Alternatives for Youth (PAY) program activities, upgrade; to the
telecommunications infrastructure associated with the Computer Aided Dispatch system, and
for an additional sergeant position for the Special Problems Team. In September 2002, staff
notified the Council in CMR:383:02 that the Police Department proposed changing the use of
the remainder of 2001-2002 COPS funds to cover the costs of an additional captain’s position
instead of the sergeant’s position. The additional captain is responsible for coordinating the
development of the City’s homeland security plan and training program.
DISCUSSION
As stated in CMR:383:02, staff proposes using 2002-2003 COPS funds to continue covering the
salary, benefits and equipment for a third captain’s position. Since October 1, an existing
captain has begun coordination for the planning, training, intelligence gathering, regional
interactions, and grant-writing activities associated with the City’s homeland security efforts.
The captain has already received extensive training from experts across the country and,
together with the citywide Homeland Security team, is planning several first responders
exercises that will occur during the next six months. During this time, a lieutenant has been
working out of class as an acting captain in charge of Investigative Services Division. Upon
approval from the Council, the acting captain would be promoted to a regular captain. ¯
Continuation of the third captain’s position would be contingent upon continued COPS funding
during the next few years. At the time the funding is no longer available, the department would
eliminate the position through attrition.
CMR:450:02 Page 2 of 4
RESOURCE IMPACT
The attached BAO has no impact on the Budget Stabilization Reserve and no future year
General Fund ongoing costs are anticipated. Palo Alto’s $120,172 allocation of COPS funds
have been received by the City and deposited into the City’s Supplemental Law Enforcement
Service Fund. This BAO will adjust revenues in this fund accordingly and will also allow for
the transfer and increased revenue to the General Fund in the amount of $95,480. The $95,480
will reimburse the General Fund for the salary and benefit expenses associated with the new
police captain position.
POLICY IMPLICATIONS
Expenditures of funds associated with COPS funds are consistent with City Policy.
ENVIRONMENTAL ASSESSMENT
This is not a project subject to CEQA requirements.
ATTACHMENTS
Attachment A:
Attachment B:
Attachment C:
PREPARED BY:
Ordinance of the Council of the City of Palo Alto Amending the Budget
for the Fiscal Year 2002-2003
Amended Police Department Table of Organization
CMR:383:02 Dropping a Police Sergeant position and ,adding a Police
Captain Position and a.c.,,cepting COPS funds
JOHNSON
Assistant Police Chief
CMR:450:02 Page 3 of 4
DEPARTMENT HEAD:
PATRICK DWYER
Chief of Police
CITY
HARRISON
Assistant City Manager
CMR:450:02 Page 4 of 4
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2002-03 TO ACCEPT
GRANT FUNDING IN THE AMOUNT OF $120,072 IN THE
SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF), TO
TRANSFER $95,480 FROM SLESF TO’THE GENERAL FUND, AND TO
ADD 1.0 FULL-TIME EQUIVALENT POLICE CAPTAIN AND DROP 1.0
FULL-TIME EQUIVALENT POLICE SERGEANT IN THE POLICE
DEPARTMENT
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June 17,
2002 did adopt a budget for fiscal year 2002-03; and
WHEREAS, as in the past the California State Budget Act has
awarded the City a grant for the Citizens Option for Public Safety
Program (COPS); and
WHEREAS, in prior years the City has used the grant to support
the ongoing salary expense for an Advanced Sergeant position to
handle special community policing projects; and
WHEREAS, the Police Department is proposing to eliminate the
Police Sergeant position and add a Police Captain position to
coordinate the development of the City’s homeland security plan and
training program; and
WHEREAS, $43,586 was transferred from SLESF to the General Fund
in the 2002-03 Adopted Budget to partially cover the salary and
benefit expenses associated with the Police Sergeant position and an
additional $95,480 is needed for the new Police Captain position;
and
WHEREAS, City Council authorization is needed to accept and
expend the grant receipts and to amend the 2002-03 budget, including
the table of organization, as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION i. The sum of One Hundred Twenty Thousand One Hundred
Seventy Two Dollars ($120,172) is hereby appropriated to the Law
Enforcement Services subfund in the Federal and State Grants Special
Revenue Fund, from COPS funding, with Ninety Five Thousand Four
Hundred Eighty dollars ($95,480) of that amount transferred to the
Police Department to pay salary and benefits expenses related to the
new Captain position for the remainder of 2002-03.
SECTION 2. Revenue in the Police Department is increased by the
sum of Ninety Five Thousand Four Hundred Eighty Dollars ($95,480)
and a corresponding amount is appropriated to salary and benefit
expenses in the Police Administration and Personnel Selection
Functional Areas.
SECTION 3. The table of Organization is amended to reflect
changes shown in Attachment B are hereby approved.
SECTION 4. This transaction willnot impact the General Fund
Budget Stabilization Reserve and future year ongoing costs are not
anticipated. If SLESF funding is terminated, the Captain position
will be eliminated through attrition.
SECTION 5. As specified in Section 2.28.080(a) of the Palo Alto
Municipal Code, a two-thirds vote of the City Council is required to
adopt this ordinance appropriating new expenditures.
SECTION 6. As specified in Section 2.28.080(b) of the Palo Alto
Municipal Code, a majority vote of the City Council ~is required to
adopt this ordinance adding a position to the Table of Organization.
SECTION 7. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 8. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
City Attorney Director of
Services
Administrative
Chief of Police
Attachment El
TAElLE OF ORGANIZATION - GENERAL FUND
Police Department
Administrative Assistant
Administrator, Police
Animal Control Officer
Animal Services Specialist
Animal Services Specialist II
Assistant Chief of Police
Business Analyst
Chief Communication Technician
Code Enforcement Officer
Communication Technician
Community Service Officer
Coordinator, Police Technical Services
Court Liaison Officer
Crime Analyst
Office Specialist
Parking Enforcement Officer
Parking Examiner
Police Agent
Police Captain (1)
Police Chief
Police Lieutenant
Police Officer
Police Records Specialist
Police Sergeant
Program Assistant
Property and Evidence Techn c an
Public Safety Dispatcher
Public Safety Dispatcher-Chief
Staff Secretary
Superintendent, Animal Services
Supervisor, Animal Svcs
Supervisor, Police Service
Veterinarian
Veterinarian Technician
Volunteer Coordinator
2001-02 2002-03 2002=03
Adjusted Adopted 2002-03 Adjusted
Budget Budget Changes Budget
1.00 1.00
1.00 1.00
4.50 4.50
2.00 1.00
0.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
6.00 6.00
1.00 1.00
1.00 1.00
1.00 1.00
1.50 1.50
6.00 7.00
0.50 0.50
19.00 19.00
2.00 2.00
1.00 1.00
6.00 6.00
53.00 53.00
10.00 10.00
15.00 15.00
1.00 1.00
2.00 2.00
17.00 17.00
5.00 4.00
5.00 5.00
1.00 1.00
1.00 1.00
3.00 4.00
1.00 1.00
2.00 2.00
1.00 1.00
1.00
-1.00
1.00
1.00
4.50
1.00
1.00
1.00
1.00
1.00
1.00
2.00
6.00
1.00
1.00
1.00
1.50
7.00
0.50
19.00
3.00
1.00
6.00
53.00
10.00
14.00
1.00
2.00
17.00
4.00
5.00
1.00
1.00
4.00
1.00
2.00
1.00
The Police Department is authorized four positions slots to accommodate persons on a disability pay status.
(1) 1.0 Police Captain will be eliminated through attrition once the associated funding ends.
City of Palo Alto
City Manager’s Report
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPc~RTMENT: POLICE
SEPTEMBER 17, 2002 CMR:383:02DATE:
SUBJECT:CHANGE IN USE OF CITIZENS OPTIONS FOR PUBLIC SAFETY
(coPs) FUNDS
This is an informational report and no Council action is required at this time.
BACKGROUND
In October 2000, and again in December 2001, the Council approved the use of Citizens for
Public Safety (COPS) funds to cover the salary, benefits, and equipment for an additional
sergeant position. The sergeant was assigned to supervise the Special Problems Unit (SPU).
However, due to staffing shortages, the Department had to disband the SPU and reassign the
sergeant and officers to regular patrol functions. The Police Department now plans to use those
funds to cover costs of an additional captain’s position. This position wil! be responsible for
coordinating the development of the City’s homeland security plan and training program. Staff
will present this as an action item this fall with a formal request to amend the City’s Table of
Organization. This report is intended to inform the Council of this proposal in order that work
associated with City’s security plan notbe delayed.
DISCUSSION
Based upon all the information and training staff has received since September 11,2001, it is
clear that the fight against terrorism is a local issue and each city and county must be
responsible for the planning, training, and intelligence gathering associated with prevention of
terrorist acts, incident management and consequence management in the event of an actual
incident within their jurisdiction. In order to be as effective as possible, these activities need to
be coordinated at a regional level as well. While some planning and preparation has been
completed for Palo Alto, staffhas determined that there is a considerable amount of work still to
be done. To this end, staff is proposing to use the unspent 2001-2002 COPS funds to cover the
salary, benefits, and equipment for a third captain’s position. The Police Department is
CMR:383:02 Page 1 of 3
currently authorized two captains’ positions, one to coordinate the Patrol and Traffic divisions,
and one to coordinate the Investigative Services Division. The third captain would be assigned
to coordinate the City’s homeland security planning, training, intelligence gathering, grant
writing, and regional interactions. Staffbelieves that, due to the nature of these activities, it is
important that a full-time position be devoted to ensure that the City of Palo Alto is as prepared
as possible and that this position be a member of the command staff in order to work more
closely with members of adjacent agencies who are of similar rank.
Similar to the sergeant’s position that had previously been approved, to minimize any impact to
the General Fund in future years, the continuation of this position would be contingent upon
continued COPS funding. At the time the funding is no longer available, the Department would
eliminate the position through attrition.
Staffwill request that the Council approve an amendment to the City’s Table of Organization to
reflect this change. This formal request will not be made until the City receives final word of
the 2002-2003 COPS allocation. However, in efforts to move forward with the City’s plan and
training, until that time, staff intends on using the balance of 2000-2001 and 2001-2002 COPS
funds to pay a lieutenant out-of-class as an acting captain.
RESOURCE IMPACTS
Because staff had to reassign the previously approved sergeant from the SPU back to normal
patrol activities, .a balance of 2000-2001 and 2001-2002 COPS funds remains unspent.
Currently, including encumbrances, there is a balance of approximately $168,072 in the City’s
Local Law Enforcement Services Sub-fund for COPS. Staff intends on using approximately
$168,00 for the s, alary and benefits for a third captain’s position and $4,500 for computer and
other equipment. These transactions will not affect the General Fund Budget Stabilization
Reserve.
POLICY IMPLICATIONS
Expenditures of funds associated with coPS funds are consistent with City policy.
ENVIRONMENTAL ASSESSMENT
This is not a project subject to CEQA requirements.
CMR:383:02 Page 2 of 3
PREPARED BY:
Assistant Police Chief
DEPARTMENT HEAD:
Chief of Police
CITY MANAGER APPROVAL:
gON
Assistant City Manager
CMR:383:02 Page 3 of 3