HomeMy WebLinkAboutStaff Report 7303
CITY OF PALO ALTO OFFICE OF THE CITY CLERK
December 5, 2016
The Honorable City Council
Palo Alto, California
Adoption of a Resolution Amending the Conflict of Interest Code for
Designated City Officers and Employees as Required by the Political
Reform Act and Regulations of the Fair Political Practices Commission
and Repealing Resolution Number 9471
It is recommended that Council adopt the attached resolution.
The Political Reform Act requires the City to review its Conflict of Interest
Code every two years. Chapter 2.09 of the Palo Alto Municipal Code and the
Political Reform Act require the City to adopt a list of designated positions
and disclosure responsibilities for each position subject to the Conflict of
Interest Code for Designated Employees. Disclosure statements from
designated positions are due each April and within 30 days of a person either
assuming or leaving a designated positon.
The attached Resolution amends the City’s Conflict of Interest Code to
update the list of designated positions to reflect administrative changes,
including title changes and positions added or deleted from the Table of
Organization.
ATTACHMENTS:
Attachment A: Conflict of Interest Resolution (DOCX)
Department Head: Beth Minor, City Clerk
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Resolution No. ____
Resolution of the Council of the City of Palo Alto Amending the
Conflict of Interest Code for Designated City Officers and
Employees as Required by the Political Reform Act and
Regulations of the Fair Political Practices Commission and
Repealing Resolution No. 9471
RECITALS
A. The Political Reform Act requires certain City officials, specified in section
87200 of the California Government Code, to file economic disclosure forms (“Form 700”) and
abstain from making or participating in making governmental decisions which have a
reasonably foreseeable material effect on an economic interest.
B. The Political Reform Act also requires the City to adopt a local conflict of
interest code that enumerates specific City positions other than those specified in Government
Code section 87200 which involve making or participating in making decisions which have a
reasonably foreseeable material effect on an economic interest, and to designate for each
position the specific types of investments, business positions, interests in real property and
sources of income which are reportable based on the scope of the decision-making authority of
the position.
C. Consistent with Chapter 2.09 of the Palo Alto Municipal Code and the
biennial schedule established by the Fair Political Practices Commission for amending local
conflict of interest codes, the City reviews and amends its local conflict of interest code by
resolution every two years.
NOW, THEREFORE, the Council of the City of Palo Alto does RESOLVE as follows:
SECTION 1. Resolution No. 9471 is hereby repealed.
SECTION 2. The Conflict of Interest Code for the City of Palo Alto is hereby
amended to read as follows:
CONFLICT OF INTEREST CODE FOR THE
CITY OF PALO ALTO
The Political Reform Act, Government Code section 81000, et seq., requires
state and local government agencies to adopt and promulgate conflict of interest codes. The
Fair Political Practices Commission has adopted a regulation (2 Cal. Code of Regs. section
18730), which contains the terms of a standard conflict of interest code. After public notice
and hearing the regulation may be amended by the Fair Political Practices Commission to
conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code
of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political
Practices Commission are hereby incorporated by reference. This regulation and Appendix A
attached to this resolution and a part of it, designating officials and employees and
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establishing disclosure categories, shall constitute the conflict of interest code of the City of
Palo Alto.
Designated employees shall file statements of economic interests with the City
Clerk who will make the statements available for public inspection and reproduction. (Gov.
Code, § 81008.) Statements for all designated employees will be retained by the City Clerk.
SECTION 3. The Conflict of Interest Code for the City of Palo Alto will be
effective thirty (30) days from the date the City Council approves this resolution.
SECTION 4. The City Council finds that there is no possibility that this resolution
will have a significant effect on the environment and upon that basis determines that this
resolution is exempt from the California Environmental Quality Act.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
_________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
_________________________ ____________________________
City Attorney City Manager
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APPENDIX A
DESIGNATED POSITIONS
Title Assigned Disclosure Category
ADMINISTRATIVE SERVICES DEPARTMENT
Finance Division
Accountant ..................................................................................................................................... 4
Assistant Director, Administrative Services ................................................................................... 1
Chief Procurement Officer ............................................................................................................. 3
Contracts Administrator ................................................................................................................. 3
Manager, Accounting ..................................................................................................................... 1
Manager, Treasury, Debt and Investment ..................................................................................... 1
Manager, Purchasing & Contract Admin ....................................................................................... 1
Manager Revenue Collections ....................................................................................................... 1
Principal Business Analyst .............................................................................................................. 4
Senior Accountant .......................................................................................................................... 4
Senior Business Analyst .................................................................................................................. 4
Senior Buyer ................................................................................................................................... 4
Senior Management Analyst (Senior Financial Analyst) ................................................................ 4
Senior Management Analyst .......................................................................................................... 4
Warehouse Supervisor ................................................................................................................... 5
Real Estate Division
Senior Management Analyst .......................................................................................................... 4
Senior Management Analyst (Senior Principal Analyst) ................................................................ 4
Manager, Real Property ................................................................................................................. 4
Budget & Management Analysis Division
Director, Office of Management and Budget ................................................................................ 1
Management Analyst ..................................................................................................................... 4
Manager, Budget ........................................................................................................................... 4
Principal Management Analyst ....................................................................................................... 4
Senior Management Analyst .......................................................................................................... 4
Senior Management Analyst (Senior Principal Analyst) ................................................................ 4
APPOINTED OFFICIALS
Standby Emergency Standby Council Member ............................................................................. 1
Architectural Review Board ........................................................................................................... 1
Historic Resources Board ............................................................................................................... 1
Human Relations Commission ....................................................................................................... 1
Library Advisory Commission ......................................................................................................... 1
Parks and Recreation Commission ................................................................................................. 1
Public Art Commission ................................................................................................................... 1
Utilities Advisory Commission ........................................................................................................ 1
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Parks and Recreation Commission ................................................................................................. 1
CITY ATTORNEY
Assistant City Attorney ................................................................................................................... 1
Claims Investigator ......................................................................................................................... 3
Deputy City Attorney ..................................................................................................................... 1
Legal Services Administrator .......................................................................................................... 4
Management Specialist (Attorney) ................................................................................................ 1
Principal City Attorney ................................................................................................................... 1
Senior Assistant City Attorney ....................................................................................................... 1
Senior Deputy City Attorney .......................................................................................................... 1
Senior Management Analyst .......................................................................................................... 1
Secretary to City Attorney ............................................................................................................. 4
CITY AUDITOR
City Auditor .................................................................................................................................... 1
Performance Auditor I ................................................................................................................... 1
Performance Auditor II .................................................................................................................. 1
Senior Performance Auditor .......................................................................................................... 1
CITY CLERK
City Clerk ........................................................................................................................................ 1
Assistant City Clerk ......................................................................................................................... 3
Deputy City Clerk ............................................................................................................................ 3
Hearing Officer ............................................................................................................................... 1
CITY MANAGER
Assistant City Manager /Chief Operating Officer .......................................................................... 1
Assistant to the City Manager ........................................................................................................ 1
Chief Communications ManagerOfficer ........................................................................................ 1
Chief Sustainability Officer ............................................................................................................. 1
Executive Assistant to the City Manager ....................................................................................... 3
Manager, Economic Development and Redevelopment ............................................................... 1
Manager, Communications ............................................................................................................ 4
Senior Management Analyst .......................................................................................................... 3
COMMUNITY SERVICES
Administrative Assistant ................................................................................................................ 3
Assistant Director, Community Services ........................................................................................ 1
Director, Community Services ....................................................................................................... 1
Management Analyst ..................................................................................................................... 5
Senior Management Analyst .......................................................................................................... 5
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Arts & Sciences Division
Director, Art Center
Manager Community Services Sr. Program (Senior Community Services Manager) .................. 51
Manager, Arts and Science ............................................................................................................ 6
Prod Arts/Sci Prog (Arts Producer) ................................................................................................ 5
Recreation Division
Manager Community Services Manager ........................................................................................ 5
Manager Community Services Senior Program Manager ............................................................. 5
Superintendent Community Services Superintendent .................................................................. 5
Coor Rec Prog (Coordinator, Recreation Programs) ...................................................................... 5
Recreation Division Manager ......................................................................................................... 6
Supervisor, Recreation Programs .................................................................................................. 5
Open Space, Parks and Golf Division
Manager Community Services Manager ....................................................................................... 5
Division Manager Open Space Parks & Golf Open Space, Parks and Golf Division Manager ........ 6
Superintendent, Open Space, Parks and Golf Community Services .............................................. 5
DEVELOPMENT SERVICES
Director, Development Services Director 1
Manager Development Services Manager 1
Administrative Assistant 4
Assistant Building Official 4
Building Inspector 4
Building Inspector Specialist 4
Chief Building Official 1
Plan Check Engineer 4
Plans Examiner 4
Management Analyst 4
Manager Planning Manager 4
Development Project Coordinator II/III (Project Coordinator) 4
Senior Management Analyst 4
FIRE DEPARTMENT
Fire Chief ........................................................................................................................................ 1
Battalion Chief ................................................................................................................................ 6
Deputy Fire Chief ........................................................................................................................... 1
Emergency Medical Services (EMS) Director ............................................................................... 61
Emergency Medical Services Data Specialist ................................................................................. 7
Deputy Chief/Fire Marshal ............................................................................................................. 1
Geographic Information System Specialist .................................................................................... 9
PEOPLE STRATEGIES & OPERATIONS (PSO)HUMAN RESOURCES
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Director, People Strategies & OperationsHuman Resources/Chief People Officer ...................... 1
Assistant Director, PSOHuman Resources ..................................................................................... 1
Manager, Employee Relations ....................................................................................................... 3
Manager, Employee Benefits ......................................................................................................... 3
Senior Human Resources Administrator ........................................................................................ 3
Senior Management Analyst .......................................................................................................... 3
INFORMATION TECHNOLOGY DEPARTMENT
Director, Information Technology/Chief Information Officer ....................................................... 1
Manager Information Technology Security Manager ................................................................... 2
Information Technology Governance & Planning Manger ............................................................ 2
Manager, Information Technology Services .................................................................................. 2
Manager Information Technology ................................................................................................. 2
Principal Management Analyst ...................................................................................................... 3
Senior Management Analyst .......................................................................................................... 3
Senior Technologist ........................................................................................................................ 9
Technologist ................................................................................................................................... 9
LIBRARY DEPARTMENT
Director, Libraries ........................................................................................................................... 1
Assistant Director, Libraries Services ............................................................................................. 3
Division Head, Library Services Collection and Technical Services Division(Information
Technology & Collections) ............................................................................................................. 5
Library Services Manager Library Services ..................................................................................... 4
OFFICE OF EMERGENCY SERVICES
Director of Emergency Services (OES) Director ............................................................................ 1
Office of Emergency Services (OES) Coordinator .......................................................................... 1
PLANNING & COMMUNITY ENVIRONMENT DEPARTMENT (9/19/12)
Director, Planning and Community Environment .......................................................................... 1
Assistant Director, Planning and Community Environment .......................................................... 1
Associate Planner ........................................................................................................................... 4
Chief Planning Official .................................................................................................................... 1
Chief Transportation Official .......................................................................................................... 1
Code Enforcement Officer Lead ..................................................................................................... 4
Code Enforcement Officer ............................................................................................................. 4
Management Analyst ..................................................................................................................... 4
Planner ........................................................................................................................................... 4
Manager Planning (Transportation Parking Manager) .................................................................. 4
Senior Management Analyst .......................................................................................................... 1
Senior Planner ................................................................................................................................ 4
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Traffic Engineering Lead ................................................................................................................. 4
POLICE DEPARTMENT
Police Division
Police Chief -Adv …………………………… .............................................................................................. 1
Assistant Police Chief ..................................................................................................................... 1
Police Captain -Adv ........................................................................................................................ 1
Police Lieutenant -Adv ................................................................................................................... 1
Public Safety Program Manager .................................................................................................... 3
Senior Management Analyst .......................................................................................................... 3
Supervisor, Police Services ............................................................................................................. 3
Animal Services Division
Superintendent, Animal Services ................................................................................................... 7
Supervisor, Animal Services ........................................................................................................... 7
Veterinarian ................................................................................................................................... 7
Communications Technical Services Division
Deputy Director Technical Services Division .................................................................................. 9
Public Safety Communications Manager ....................................................................................... 3
Public Safety Program Manager .................................................................................................... 3
PUBLIC WORKS DEPARTMENT
Administration Division
Director, Public Works/City Engineer ............................................................................................ 1
Assistant Director, Special Projects ............................................................................................... 1
Senior Management Analyst .......................................................................................................... 3
Airport Division
Manager Airport Manager 1
Management Analyst 3
Manager, Maintenance Operations 5
Engineering Services Division
Assistant Director, Engineering Services Public Works ................................................................. 1
Management Analyst ..................................................................................................................... 3
Project Manager ............................................................................................................................. 4
Senior Engineer .............................................................................................................................. 4
Supervisor, Inspection & Surveying ............................................................................................... 4
Senior Project Manager ................................................................................................................. 4
Public Services Division
Assistant Director, Public Services Works ...................................................................................... 1
Assistant Fleet Manager ................................................................................................................ 5
Coordinator Public Works Projects ................................................................................................ 3
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Fleet Manager ................................................................................................................................ 5
Management Analyst ..................................................................................................................... 3
Manager Facilities .......................................................................................................................... 5
Manager, Maintenance Operations ............................................................................................... 5
Manager Urban Forester ............................................................................................................... 5
Project Manager ............................................................................................................................. 5
Project Manager (Urban Forester) ................................................................................................. 5
Environmental Services Division
Assistant Director, Environmental Services Public Works ............................................................ 1
Assistant Manager, Water Quality Control Operations Plant ........................................................ 3
Assistant Manager, Water Quality Control Maintenance ............................................................. 3
Coordinator, Public Works Projects ............................................................................................... 5
Management Analyst ..................................................................................................................... 3
Manager, Environmental Control Programs .................................................................................. 4
Manager, Laboratory Services ....................................................................................................... 5
Manager, Solid Waste .................................................................................................................... 6
Manager, Water Quality Control Plant .......................................................................................... 4
Manager, Watershed Protection ................................................................................................... 4
Senior Engineer .............................................................................................................................. 4
UTILITIES DEPARTMENT
Administration
Director, Utilities ............................................................................................................................ 1
Senior Principal Business Analyst - U ............................................................................................. 4
Senior Resource Planner ................................................................................................................ 3
Senior Management AnalystUtilities Strategic Business Manager .............................................. 31
Utilities Manager Communications ............................................................................................... 5
Utilities Compliance Manager ........................................................................................................ 5
Customer Support Services Division
Assistant Director, Utilities Customer Support Services ................................................................ 1
Manager, Utilities Credit, and &Collections ................................................................................ 41
Manager, Customer Service and Meter Reading ......................................................................... 41
Manager, Utility Marketing Services ............................................................................................. 4
Resource Management Division
Asst Dir Ut/Res Mgmt (Assistant Director, Resource Management) ............................................ 1
Manager Utilities Program Services ............................................................................................... 4
Resource Planner ........................................................................................................................... 3
Senior Resource Planner ................................................................................................................ 3
Engineering Division
Assistant Director, Utilities Engineering ........................................................................................ 1
Supervising Electric Project Engineer (Electric Supervisor Project Engineer) ............................... 4
Engineering Manager, Electric ....................................................................................................... 4
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Engineering Manager, Water-Gas-Wastewater ............................................................................ 4
Mgr Util Telecomm (Manager, Utilities Telecommunications) ..................................................... 1
Project Engineer ............................................................................................................................. 4
Senior Electrical Engineer .............................................................................................................. 4
Senior Engineer – U (Senior Project Engineer) .............................................................................. 4
Operations Division
Assistant Director, Utilities Operations ......................................................................................... 1
Manager, Electric Operations ........................................................................................................ 4
Manager, W-G-W Utilities Operations W-G-W .............................................................................. 4
Utilities Supervisor ......................................................................................................................... 4
OTHER REPORTING REQUIREMENTS
Newly created positions between conflict code amendments…………………………………………….…1-9,
As Aapplicable and , the City Clerk to work with Department to fill outcomplete FPPC Form 804
at the time a new position is created.
Consultants (Defined in FPPC Regulation 18701(a)(2)) .............................................................. 1-9,
As Aapplicable1, and the City Clerk to work with Department to complete FPPC form 805 at the
time a consultant is hire.
Members of Task Forces, Special Committees and Similar Advisory Bodies Created by the City
Council…………………………………………………………………………………………………….……………………………...1,
ifAs applicable2
1 Pursuant to Palo Alto Municipal Code section 2.09.060, the City Manager or his or her designee may determine in
writing that a particular consultant, although a designated position, is hired to perform a range of duties that is
limited in scope and thus is not required to fully comply with the disclosure requirements. Any such written
determination shall include a description of the consultant's duties and, based upon the description, a statement of
the extent of disclosure requirements, if any. The City Manager or his or her designee may also determine whether a
particular contract consultant constitutes a "consultant" as the term is defined in the Political Reform Act and
regulations promulgated there under or whether the contract consultant is a registered professional engineer or
licensed land surveyor exempted from the conflict of interest provisions under Government Code Section 87100.1.
The City Manager's determination is a public record and shall be retained for public inspection in the same manner
and location as the Conflict of Interest Code.
2 The City Attorney and City Clerk shall coordinate to determine whether a newly created body provides that
committees, boards, or commissions possesses decision making authority pursuant to Fair Political Practices
Regulation 18701 and make a recommendation to the Council on whether the body should be subject to the
disclosure requirements. Factors to be considered include but are not limited to whether the body will perform a
role that compels or prevents a governmental decision, or make substantive recommendations that may be regularly
approved without significant modification by another public official or governmental agency over an extended
period of time.
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APPENDIX A
DISCLOSURE CATEGORIES
1. FULL DISCLOSURE
What to report? All investments and business positions in business entities, sources of
income including gifts, loans and travel payments, and interests in real property.
What Form 700 schedules? All Schedules (A through E)
2. ALL INCOME
What to report? All investments and business positions in business entities and sources
of income including gifts, loans and travel payments.
What Form 700 schedules? A, C, D, E
3. CITY-RELATED INCOME
What to report? All investments and business positions in business entities and sources
of income including gifts, loans and travel payments if the source is of a type which
provides, manufactures, or supplies services, supplies, materials, machinery or
equipment of the type utilized by or subject to the review or approval of the City.
What Form 700 schedules? A, C, D, E
4. CITY-RELATED INCOME, REAL PROPERTY
What to report? All investments and business positions in business entities and sources
of income including gifts, loans and travel payments if the source is of a type which
provides, manufactures, or supplies services, supplies, materials, machinery or
equipment of the type utilized by or subject to the review or approval of the City and all
interests in real property.
What Form 700 schedules? All Schedules (A through E)
5. DEPARTMENT-RELATED INCOME
What to report? All investments and business positions in business entities and sources
of income including gifts, loans and travel payments if the source is of a type if the
source is of a type which provides, manufactures or supplies equipment, supplies,
material, services or machinery of the type utilized by or subject to the review or
approval of the department in which that person is employed.
What Form 700 schedules? A, C, D, E
6. DEPARTMENT-RELATED INCOME, REAL PROPERTY
What to report? All investments and business positions in business entities and sources
of income including gifts, loans and travel payments if the source is of a type if the
source is of a type which provides, manufactures or supplies equipment, supplies,
material, services or machinery of the type utilized by or subject to the review or
approval of the department in which that person is employed and all interests in real
property.
What Form 700 schedules? All Schedules (A through E)
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7. DIVISION- RELATED INCOME
What to report? All investments and business positions in business entities and sources
of income including gifts, loans and travel payments, which provide manufacture or
supply supplies, equipment, machinery, services or material of the type utilized by or
subject to the review or approval of the division in which that person is employed.
What Form 700 schedules? A, C, D, E
8. DIVISION-RELATED INCOME, REAL PROPERTY
What to report? All investments and business positions in business entities and sources
of income including gifts, loans and travel payments, which provide manufacture or
supply supplies, equipment, machinery, services or material of the type utilized by or
subject to the review or approval of the division in which that person is employed and
all interests in real property.
What Form 700 schedules? All Schedules (A through E)
9. CITY-RELATED COMPUTER HARDWARE & SOFTWARE
What to report? All investments in business entities and sources of income including
gifts, loans and travel payments, which provide supply, manufacture or service
computer hardware or software of the type utilized by the City.
What Form 700 schedules? A, C, D, E