HomeMy WebLinkAboutStaff Report 7192
City of Palo Alto (ID # 7192)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 9/26/2016
City of Palo Alto Page 1
Summary Title: Contract Amendments for Two Energy Efficiency Programs
Title: Approval and Authorization for the City Manager or his Designee to
Execute two Energy Efficiency Program Contract Amendments: (1)
Amendment No. 3 to a Contract with BASE Energy, Inc. for the Administration
of the Third-Party Non-Residential new Construction Program Contract
Number C11141002 Extending the Term for two Additional Years; and (2)
Amendment No. 1 to Eagle Systems International, Inc. DBA Synergy
Companies Contract Number C15159125 for the Multifamily Residence Plus
Program Increasing Compensation by $500,000 From $450,000 to a Total Not-
to-Exceed Amount of $950,000
From: City Manager
Lead Department: Utilities
Recommendation
Staff recommends that Council approve and authorize the City Manager, or his designee, to
execute the following two Utilities Energy Efficiency Program contract amendments:
1. Amendment Three to the BASE Energy, Inc. Contract (C11141002)for the Business New
Construction program to extend the contract term for up to two additional years from
an expiration date of December 31, 2016 until the end of December 31, 2018 and to
clarify language in the agreement, including that related to incentive payments, but with
no change in the not-to-exceed amount of the contract; and
2. Amendment One to the Eagle Systems International, Inc. DBA Synergy Companies
Contract (C15159125) for the Multifamily Residence Plus+ Program increasing
compensation by $500,000 from $450,000 to a total revised not-to-exceed amount of
$950,000 for the contract, and adding a pre-inspection step for the City to the customer
enrollment process.
Staff also recommends that Council find that its approval of these two Contract Amendments:
(1) does not meet the definition of a project pursuant to Section 21065 of the California Public
Resources Code, thus no environmental review under the California Environmental Quality Act
City of Palo Alto Page 2
(CEQA) is required; and (2) the work performed by consultants and staff in connection with
these programs is categorically exempt from CEQA pursuant to section 15301 of Title 14 of the
California Code of Regulations.
Executive Summary
BASE Energy Inc. (“BASE”) is the City of Palo Alto Utilities (“CPAU’) third-party contractor for the
Business New Construction program. BASE works with business customers to find energy
efficiency (“EE”) opportunities during the design and construction phase of new non-residential
building projects, the ideal time to find savings before a customer commits to major new capital
expenses.
BASE is engaged with a major key account customer on a new large health care facility that is
currently under construction. Staff expects the project will yield significant energy savings. This
facility is scheduled for completion by the end of calendar year 2018. Due to the size and scope
of this project and the value of the expected savings, the term of the current contract with
BASE needs to be extended in order to capture these savings and reward customers for their EE
efforts. Although this amendment clarifies language related to aspects of the incentive
payment structure, there is no increase in the total not-to-exceed compensation for the vendor
recommended as part of this term extension.
Eagle Systems International, Inc. DBA Synergy Companies (“Synergy”) is the third-party
contractor for the Multifamily Residence Plus+ Program which provides a no-cost, direct
installation, EE program for an underserved customer group: multifamily residences with 4 or
more units. The program has been extremely successful with demand far-exceeding initial
expectations. The proposed contract amendment increases compensation by $500,000 to allow
Synergy to continue to provide direct installation, no-cost energy efficiency services to this
customer group.
Background
The original contract with BASE was approved by Council on May 16, 2011 (Staff Report 1538)
for a period of three years. Council approved Amendment One on April 8, 2013 (Staff Report
3565) to extend the contract for an additional two years. On June 30, 2016, the contract was
administratively extended (as allowed by Municipal Code 2.30.290) by six months to December
31, 2016. The total compensation not-to-exceed amount for the Term of the Agreement does
not exceed $360,000.
The original contract with Synergy for Multifamily Residence Plus+ was approved by Council on
May 8, 2015 (Staff Report 5707) for a period of three years and not to exceed cost of $450,000.
The current contract expires on June 30, 2018.
Discussion
BASE Contract for the Business New Construction Program
City of Palo Alto Page 3
The most cost-effective time to make significant energy efficiency investments for a facility is
during the design, construction or major retrofit phases. In order to capture these
opportunities, BASE completes a detailed engineering and economic feasibility study of the
plans for the building design. The study recommends efficiency measures, scheduling and
equipment. The estimated savings as well as the incremental installation cost of the measures
are coupled with an incentive for customers to select high efficiency equipment.
After the construction is complete, BASE verifies that the efficiency measures were installed as
recommended and presents the final energy and water savings to CPAU. The customer is then
paid incentives for the energy savings and BASE receives a performance payment.
The proposed Amendment No. 3 is to allow time for the completion of the large health care
facility for which significant energy savings are expected—estimated to exceed four megawatt-
hours. Staff proposes extending the contract with BASE until the end of 2018 when the facility
is expected to be completed to reward the customer for their EE efforts. The proposed
amendment also clarifies the incentive payment terms, but does not increase the overall not-
to-exceed compensation for BASE. A summary and history of the BASE contract is provided
below.
TOTAL Not-to-
Exceed Amount
Compensation
Increase
End of Term
(Total Term)
Original Contract (July 1 ,2011)
Staff Report 1538 $201,390 n/a June 30, 2014
(3 years)
Amendment No. 1 (April 8, 2013)
Staff Report 3565 $360,000 $158,610 June 30, 2016
(5 years)
Amendment No. 2 (July 1, 2016)
Administrative 6-mo extension $360,000 $0 December 31, 2016
(5 ½ years)
Amendment No. 3 (Proposed) $360,000 $0 December 31, 2018
(7 ½ years)
Synergy contract for the Multifamily Residence Plus+ Program
The Multifamily Residence Plus+ Program was launched on May 1, 2015. The goal of this
program is to offer direct-install EE measures to multifamily residences with 4 or more units
including hospices, care centers, rehab facilities, and select small and medium commercial
properties; this is a customer group which has been under-served and hard to reach for Utility
EE programs. The majority of the work this past year has been focused on adding insulation and
installing lighting upgrades to many of the older apartment buildings in Palo Alto. As a result,
the program installed over 100,000 square feet of attic insulation, approximately 1,000 LED
lights and upgraded over 700 flourescent tube lights. The program targeted lighting upgrades to
locations where lights are on 24 hours per day such as parking gargages, elevators and
hallways.
City of Palo Alto Page 4
With the advancement of lighting technology, customers are very receptive to have Synergy
upgrade their lights from compact fluorescent bulbs to LEDs, which use less energy and provide
a brighter and warmer light. For CPAU, offering this upgrade is now possible as the price of
LED’s has decreased significantly in the last few years and the quality of the LED’s has greatly
improved.
This is CPAU’s first program focused on multifamily residences and staff’s initial forecasts of
program activity have proven to be quite conservative. After spending the initial $150,000
allocated to the first year of the contract (of the total not-to-exceed amount $450,000), in May
of 2016 staff encumbered another $150,000 from the 2nd year of the contract to complete
some large projects. Synergy has identified a number of larger multifamily facilities which are
eager to participate in this program. By increasing compensation as proposed with Amendment
No. 1, CPAU is expected to achieve conservative energy savings of close to 1,000,000 kWh and
92,000 therms for the term of the contract. The additional $500,000 will enable CPAU to
continue to provide direct installation, no-cost energy efficiency services to more facilities,
resulting in energy savings numbers which can help us with the Georgetown University Energy
Prize competition which concludes at the end of 2016. The contract amendment also adds a
new provision for pre-inspection to provide extra oversight of each project.
A summary and history of the Synergy contract is provided below:
TOTAL Not-to-
Exceed Amount
Compensation
Increase
End of Term
(Total Term)
Original Contract (July 1 ,2015)
Staff Report 5707 $450,000 n/a
June 30, 2018
(3 years, and
1 month)
Amendment No. 1
(Proposed) $950,000 $500,000
June 30, 2018
(3 years, and
1 month)
Yearly program energy saving target & budget for the Synergy contract:
Fiscal Year Budget Annual Savings
kWh kW Therms
FY 2016 (Actual) $183,464 188,444 194.4 17,812
FY 2017 (Projected) $500,000 513,575 529.8 48,543
FY 2018 (Projected) $266,536 273,771 282.4 25,877
Total (FY2016-FY2018) $950,000 975,790 1,007 92,232
Resource Impacts
Funding of $500,000 for year two of the Synergy contract is available in the FY 2017 Demand
Side Management budgets in the electric, water and natural gas operating funds. Funding for
contract year three is contingent upon appropriation and approval of funds for FY 2018.
City of Palo Alto Page 5
Policy Impacts
The recommendation is consistent with Council policy and supports the Council-approved
electric, water and natural gas efficiency goals.
In addition, this program supports the City’s interest in affordable housing by improving the
efficiency, safety and comfort of existing multifamily developments. Staff will ensure that
affordable developments are notified of the program to take advantage of its benefits.
Environmental Review
Approval of the two Contract Amendments recommended in this staff report does not meet the
definition of a project pursuant to Section 21065 of the California Public Resources Code, thus
no environmental review under the California Environmental Quality Act (CEQA) is required and
the work performed by consultants and staff in connection with these programs is categorically
exempt from CEQA pursuant to section 15301 of Title 14 of the California Code of Regulations.
Attachments:
Attachment 1 - Amendment No. 3 to a Contract with BASE Energy, Inc.Contract
C11141002 (PDF)
Attachment 2 - Amendment No. 1 to Eagle Systems International, Inc. DBA Synergy
Companies (Synergy) Contract C15159125 (PDF)
ATTACHMENT 1
Third Amendment C11141002
Business New Construction Program 1 of 10 Revision April 28, 2014
AMENDMENT NO. THREE TO CONTRACT NO. C11141002
BETWEEN THE CITY OF PALO ALTO AND
BASE ENERGY, INC.
This Amendment No. Three (“Third Amendment”) to Contract No. C11141002
(“Contract”) is entered into ________________, 2016 (“Amendment Effective Date”), by and
between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and
BASE ENERGY, INC., a California corporation, located at 5 Third Street, Suite 630, San Francisco,
CA 94103 (“CONSULTANT”). The Parties are collectively referred to herein as “Parties” (each
individually referred to herein as “Party” and collectively as the “Parties”).
R E C I T A L S
A. The Contract was entered into between the parties for the Consultant to
provide third-party energy efficiency programs the City’s Utilities Department
B. The Parties now desire to extend the Term of the Contract by two years from
its current expiration date of December 31, 2016 to December 31, 2018.
C. The Parties now also desire to clarify the Contract’s incentive payment terms,
without otherwise modifying the overall not-to-exceed amount under the Contract.
D. In order to accomplish these purposes, the Parties now wish to amend the
Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Third Amendment, the Parties agree:
SECTION 1. Section 2. TERM is hereby amended to read as follows:
“SECTION 2. TERM. The term of this Agreement shall be from the date of its full
execution through December 31, 2018 unless terminated earlier pursuant to Section
19 of this Agreement.”
SECTION 2. Section 13. PROJECT MANAGEMENT is hereby amended to read as
follows:
“SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign
Ahmad Ganji as the project supervisor to have supervisory responsibility for the
performance, progress, and execution of the Services to represent CONSULTANT
during the day-to-day work on the Project. If circumstances cause the substitution of
the project director, project coordinator, or any other key personnel for any reason,
the appointment of a substitute project director and the assignment of any key new or
replacement personnel will be subject to the prior written approval of CITY’s project
DocuSign Envelope ID: 7992EEA0-9707-46F0-A95E-19F351517E4C
ATTACHMENT 1
Third Amendment C11141002
Business New Construction Program 2 of 10 Revision April 28, 2014
manager. CONSULTANT, at CITY’s request, shall promptly remove personnel who
CITY finds do not perform the Services in an acceptable manner, are uncooperative,
or present a threat to the adequate or timely completion of the Project or a threat to
the safety of persons or property.
CITY’s project manager is Bruce Lesch , Manager, Utility Program Services, or his
designee, Utilities Department, 250 Hamilton Ave, Palo Alto, CA 94303. The project
manager will be CONSULTANT’s point of contact with respect to performance,
progress and execution of the Services. CITY may designate an alternate project
manager from time to time.”
SECTION 3. The following exhibits to the Contractor is/are hereby amended to read
as set forth in the attachment(s) to this Third Amendment, which are incorporated in
full and supersede prior versions of the exhibits by this reference:
a. Exhibit “A” entitled “SCOPE OF WORK”.
b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”.
c. Exhibit “C” entitled “COMPENSATION”.
SECTION 4. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force
and effect.
IN WITNESS WHEREOF, the Parties have by their duly authorized representatives
executed this Third Amendment as of the Amendment Effective Date.
CITY OF PALO ALTO
____________________________
City Manager
APPROVED AS TO FORM:
_____________________________
Senior Deputy City Attorney
BASE ENERGY, INC.
By:___________________________
Name:_________________________
Title:________________________
By:___________________________
Name:_________________________
Title:________________________
Attachments:
DocuSign Envelope ID: 7992EEA0-9707-46F0-A95E-19F351517E4C
Principal
Ahmad R. Ganji
Sandra Chow
BASE Energy, Inc. Secretary
ATTACHMENT 1
Third Amendment C11141002
Business New Construction Program 3 of 10 Revision April 28, 2014
EXHIBIT “A”: SCOPE OF SERVICES
EXHIBIT “B”: SCHEDULE OF PERFORMANCE
EXHIBIT “C”: COMPENSATION
DocuSign Envelope ID: 7992EEA0-9707-46F0-A95E-19F351517E4C
ATTACHMENT 1
Third Amendment C11141002
Business New Construction Program 4 of 10 Revision April 28, 2014
EXHIBIT “A”
SCOPE OF SERVICES
CONSULTANT agrees to deliver the Business New Construction Program (BNC) (sometimes
referred to as the “PROGRAM”) to non-residential customers served by the City of Palo Alto
Utilities (“Palo Alto” or “CITY”) in accordance with the specifications set forth in this Exhibit
“A”.
TASK 1 - PROGRAM MARKETING
Task 1.1 Customer Recruitment
Task 1.2 Project Development
TASK 2 - PROGRAM IMPLEMENTATION
Task 2.1 Project Feasibility Study
Task 2.2 Process Program Application
Task 2.3 Technical Assistance
Task 2.4 Project Implementation Verification
Task 2.5 Conflict Resolution
TASK 3 - PROGRAM ADMINISTRATION
Task 3.1 Meetings and Communications with City of Palo Alto
Task 3.2 Program Set-Up
Task 3.3 Progress Reporting
Task 3.4 Invoicing
Task 3.5 Develop Program Documentation
Task 3.6 Program Closure
A description of the tasks and sub-tasks follows.
TASK 1 - PROGRAM MARKETING
The initial marketing objectives will include promoting program awareness and recruiting
customers into the program. As the program progresses, the marketing objectives will slightly
shift towards maximizing the number of identified projects that get implemented. To
successfully complete this task, work will be subdivided into the following subtasks:
Task 1.1 Customer Recruitment
Various program marketing materials will be developed and/or purchased to help
promote program awareness and recruit customers. Initial marketing materials that
will be developed include: marketing plan, program website, brochure, case
studies, and presentations. These materials will be disseminated by attending
workshops, organizing informational workshops, mail-ins, and through the program
website. Initial program marketing activities will be targeted to:
o Architects and Design Engineers: In conjunction with the City of Palo Alto,
BASE will organize workshops targeted to architects and design engineers to
promote the program and explain how we can collaborate to better serve the
customer.
DocuSign Envelope ID: 7992EEA0-9707-46F0-A95E-19F351517E4C
ATTACHMENT 1
Third Amendment C11141002
Business New Construction Program 5 of 10 Revision April 28, 2014
o City of Palo Alto Personnel: In conjunction with the City of Palo Alto BASE
will organize workshops targeted to the City’s Permitting Department to
promote the program and explore ways in which the program can be
incorporated (on a voluntary basis) into the new business permitting process.
o City of Palo Alto Utility Customers: Existing City of Palo Alto Utility
customers will be contacted directly or through their Utility Account
Representatives to ensure that customers seeking to construct new
buildings/facilities or those who seek to expand existing system capacity can do
so in an energy, water, and cost efficient manner.
Task 1.2 Project Development
Potential program customers will be pre-screened through a short phone interview
to ensure that the customer is seeking help under the correct energy efficiency
program. If our program is not right for the customer, BASE staff will redirect the
customer to other City of Palo Alto program that could best serve their needs.
After completing the phone interview, BASE will schedule a project kick off
meeting with the customer (owner and/or design engineer) to: 1) explain the
program participation process and 2) collect needed information to identify the
potential energy and water efficiency opportunities. Once the information is
collected and analyzed, BASE staff will develop a Technical Memorandum
identifying the potential energy and water efficiency opportunities and provide the
customer/designer with preliminary water, energy, demand, and cost savings as
well as expected incentive amount. The Technical Memorandum will be presented
and discussed with the customer.
TASK 2 - PROGRAM IMPLEMENTATION
After reviewing the Technical Memorandum the customer will decide on the energy and water
efficiency opportunities to implement. The selected measures will become the basis for
developing and processing the Program Application. To successfully complete this task, work
will be subdivided into the following sub-tasks:
Task 2.1 Project Feasibility Study
A detailed engineering and economic feasibility study will be developed for the
customer. The study will describe operation of the designed systems and
equipment considered, establish energy and water consumption baselines, estimate
the proposed energy and water consumption and energy and water savings,
estimate the expected incremental measure cost, and estimate the potential financial
incentive for implementing the recommended upgrades. The feasibility study will
help the customer to further assess the economics of the proposed projects and at
the same time serve as a basis to more accurately document projected savings.
Task 2.2 Process Program Application
Along with the Project Feasibility Study BASE staff will prepare a signature-
ready Program Application. The Program Application will commit BASE to
reserve the estimated incentive amount and commit the customer to implement
DocuSign Envelope ID: 7992EEA0-9707-46F0-A95E-19F351517E4C
ATTACHMENT 1
Third Amendment C11141002
Business New Construction Program 6 of 10 Revision April 28, 2014
the selected projects.
Task 2.3 Technical Assistance
While the customer moves forward with the project BASE staff will assist the
customer with any technical questions regarding the recommended projects.
BASE staff will work with the customer’s system designers, contractors, and/or
equipment vendors to ensure installed projects operate as intended.
Task 2.4 Project Implementation Verification
After proposed projects are implemented and operational the customer will notify
BASE of project completion. BASE will schedule a site visit with the customer
to inspect the installed project. BASE staff will notify the customer of any
deficiencies in implementation and recommended modifications (if needed).
Once the implementation verification is approved, BASE will develop a
Verification Report to document installed energy savings.
Task 2.5 Conflict Resolution
BASE recognizes that specific issues may arise from time to time. BASE will
develop procedures for dealing with potential conflicts between BASE-Customer.
In addition to developing procedures, BASE will record any outstanding issues
and methods of resolution in a Conflict Resolution Log and submitted to the City
Program Manager in a quarterly basis.
TASK 3 - PROGRAM ADMINISTRATION
Program administration tasks include all activities related to setting up the program, processing
incentives, and satisfying reporting requirements and procedures set by the City. To successfully
meet City needs, program administration will be divided into the following sub-tasks:
Task 3.1 Meetings and Communications with City of Palo Alto
A successful energy efficiency program implementation requires close
collaboration between the program sponsor (City of Palo Alto Utilities) and
program administrator (BASE). Most communication will be done through email
or phone conversations, with in-person meetings scheduled on an as needed basis.
Task 3.2 Program Set-Up
In this task, BASE staff will attend meetings with the City for further training,
familiarity with the City of Palo Alto Utility Organization, and develop all the
necessary program documents such as: Program and Procedures Manual, Quality
Control Plan, Conflict Resolution Plan, Invoicing Template, and Program Forms.
Task 3.3 Progress Reporting
BASE staff will develop monthly, quarterly, and annual reporting templates that
satisfy City of Palo Alto reporting requirements. These reports will be developed
and submitted within the timeframe specified by the City of Palo Alto.
DocuSign Envelope ID: 7992EEA0-9707-46F0-A95E-19F351517E4C
ATTACHMENT 1
Third Amendment C11141002
Business New Construction Program 7 of 10 Revision April 28, 2014
Task 3.4 Invoicing
BASE will submit a monthly invoice to the City of Palo Alto for program
accomplishments and installations performed in the preceding calendar month.
Monthly invoices and supporting documents will be submitted on a schedule
specified by the City of Palo Alto. All submissions will adhere to City
requirements.
Task 3.5 Develop Program Documentation
On an as needed basis, BASE staff will develop new program documentation or
modify existing program documents to ensure that documents are up to date with
new program developments. New program documents may include: new program
forms, expanding the portfolio of energy efficiency projects considered under the
program, etc.
Task 3.6 Program Closure
Program activities will start ramping down by October 2018, to ensure all
customers can be fully served by the end of the program cycle (December 31,
2018). Prior to the ramp down date, BASE staff will ensure that all services are
complete, projects and measures are installed, and all incentives are processed by
BASE staff to assure that they can be paid by December 31, 2018. Program
closure announcements will be made to the City and posted on the program
website to alert program customers.
DocuSign Envelope ID: 7992EEA0-9707-46F0-A95E-19F351517E4C
ATTACHMENT 1
Third Amendment C11141002
Business New Construction Program 8 of 10 Revision April 28, 2014
EXHIBIT “B”
SCHEDULE OF PERFORMANCE
CONSULTANT shall perform the Services so as to complete each milestone within the number
of days/weeks specified below. The time to complete each milestone may be increased or
decreased by mutual written agreement of the project managers for CONSULTANT and CITY
so long as all work is completed within the term of the Agreement. CONSULTANT shall
provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt
of the notice to proceed.
Program work plan and timeline will continue as in Contract No. C11141002, with the
understanding that the program must be completed by December 31, 2018, including the
completion of one large efficiency project (estimated savings over 4 million kWh, underway as
of September 1, 2016). Smaller projects currently in progress are scheduled to be and must be
completed prior to December 31, 2018. As of September 1, 2016, no new projects may be
accepted under this program.
Task
Timing
(Due Date)
TASK 1 - PROGRAM MARKETING
Task 1.1 Ongoing over Term of Agreement
Task 1.2 One week after all needed customer information is collected
TASK 2 - PROGRAM IMPLEMENTATION
Task 2.1 After interested customer located
One month after all needed customer information is collected
Task 2.2
After customer approves study
Program Application will be delivered to the customer in conjunction with the
Project Feasibility Study
Task 2.3 After customer approves study
Task 2.4 One week after completing a successful verification inspection
Task 2.5 Ongoing over Term of Agreement
TASK 3 - PROGRAM ADMINISTRATION
Task 3.1 Monthly - Ongoing over Term of Agreement
Task 3.2 One month after contract award
Task 3.3 Monthly - Ongoing over Term of Agreement
Task 3.4 Monthly - Ongoing over Term of Agreement
Task 3.5 Monthly - Ongoing over Term of Agreement (on an as needed basis)
Task 3.6 Prior to December 31, 2018
DocuSign Envelope ID: 7992EEA0-9707-46F0-A95E-19F351517E4C
ATTACHMENT 1
Third Amendment C11141002
Business New Construction Program 9 of 10 Revision April 28, 2014
EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed in
accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule
below. Compensation shall be calculated based on the hourly rate schedule attached as in the budget
schedule below and up to the not to exceed budget amount for each task set forth below.
As set forth in Table 1, the compensation to be paid to CONSULTANT under this Agreement for all
services described in Exhibit “A” (“Basic Services”) shall not exceed a total of three hundred and
sixty thousand dollars ($360,000). Total compensation will be sixty-seven thousand, one hundred
and thirty dollars ($67,130) per year for Fiscal Year (FY) 2012, 2013, and 2014 of the Agreement.
Starting in FY2015 compensation will be increased. For FY2015 and FY2016 compensation shall
not exceed $79,305 per year..
CITY in its sole discretion reserves the right to modify the annual compensation limits and task
limits, with CITY’s advance written approval, as long as the maximum total compensation not to
exceed amount for the Term of the Agreement does not exceed $360,000. CONSULTANT agrees to
complete all Services within this amount. Any work performed or expenses incurred for which
payment would result in a total exceeding the maximum amount of compensation set forth in this
Agreement shall be at no cost to CITY.
CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The
CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the
tasks or categories listed below provided the total compensation for Basic Services.
Table 1 Annual Program Budget:
Fiscal Year (FY) July 1st – June 30th Budget
1st Year FY12 $67,130
2nd Year FY13 $67,130
3rd Year FY14 $67,130
4th Year FY15 $79,305
5th Year FY16 $79,305
6th Year FY17 $0
7th Year FY18 $0
Total (FY12-FY18) $360,000
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ATTACHMENT 1
Third Amendment C11141002
Business New Construction Program 10 of 10 Revision April 28,
2014
Table 2 Program Budget:
Task Labor/Performance
Category
Rate Not-to-
Exceed
Amount
% of
Contract
Task 1
Program
Marketing
Time and Material
Program Manager $165/hour
$42,500 12% Assistant Program
Manager $130/hour
Lead Engineer $130/hour
Task 2
Program
Implementation
Performance
Payment*
Electrical $0.0454/kWh
$292,250 81%
Natural Gas $0.5000/therm
Water $0.0033/gal
Task 3
Program
Administration
Time and Material
Program Manager $165/hour
$25,250 7% Assistant Program
Manager $130/hour
NOT TO EXCEED AMOUNT $360,000 100%
Notes: *For Task 2, Consultant is compensated using performance payments. Notwithstanding
payment schedules set forth in section 5 of the Contract or Task 3.4 of Exhibit “A”, performance
payments are calculated and paid in accordance with the schedule set forth below:
Amount:
Consultant finds energy savings in buildings in the design and new construction
phase. City incentive payments to Consultant are as set forth in Table 2, Task 2.
Schedule:
Audit: 25% of the performance payment estimated in the customer’s project
feasibility study is paid at the time that the report is presented to the customer and
the customer signs an agreement to complete the work.
Final / Verification: 75% of the performance payment estimated in the customer’s
project feasibility study be paid at the time that the report is presented to the
customer and the customer signs an agreement to complete the work.
Maximum Total Compensation NOT TO EXCEED AMOUNT
for Term of the Agreement = $360,000
DocuSign Envelope ID: 7992EEA0-9707-46F0-A95E-19F351517E4C
Certificate Of Completion
Envelope Id: 7992EEA0970746F0A95E19F351517E4C Status: Completed
Subject: Please DocuSign this document: BASE Energy Amendment No 3 (9-12-16).pdf
Source Envelope:
Document Pages: 10 Signatures: 2 Envelope Originator:
Certificate Pages: 2 Initials: 0 Kevin Carley
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
kevin.carley@cityofpaloalto.org
IP Address: 199.33.32.254
Record Tracking
Status: Original
9/12/2016 12:54:00 PM
Holder: Kevin Carley
kevin.carley@cityofpaloalto.org
Location: DocuSign
Signer Events Signature Timestamp
Ahmad R. Ganji
arg@baseco.com
Principal
Security Level: Email, Account Authentication
(None)Using IP Address: 23.124.72.169
Sent: 9/12/2016 12:57:40 PM
Resent: 9/13/2016 7:55:23 AM
Viewed: 9/13/2016 10:28:58 AM
Signed: 9/13/2016 10:38:41 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Sandra Chow
schow@baseco.com
BASE Energy, Inc. Secretary
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Bruce Lesch
Bruce.Lesch@CityofPaloAlto.org
Manager Util Mkt Svcs, Utilities
City of Palo Alto
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Carolynn Bissett
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Contracts Administrator
City of Palo Alto
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Kevin Carley
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City of Palo Alto
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ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 1 of 13 Revision April 28, 2014
AMENDMENT NO. ONE TO CONTRACT NO. C15159125
BETWEEN THE CITY OF PALO ALTO AND
EAGLE SYSTEMS INTERNATIONAL, INC. DBA SYNERGY COMPANIES
This Amendment No. One (“First Amendment”) to Contract No. C15159125
(“Contract”) is entered into __________________, 2016 (“Amendment Effective Date”), by and
between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”), and
EAGLE SYSTEMS INTERNATIONAL, INC. DBA SYNERGY COMPANIES, a California
corporation, located at 28436 Satellite Street, Hayward, CA 94545 (“CONSULTANT”) (each
individually referred to herein as “Party” and collectively as the “Parties”).
R E C I T A L S
A. The Contract dated effective June 1, 2015 was entered into between the
parties for Consultant to administer, manager and deliver a direct install energy savings program in
connection with the Project (“Services”).
B. The Parties now desire to increase the current “Not to Exceed Amount” by
Five-Hundred Thousand ($500,000), from Four Hundred and Fifty Thousand Dollars to a new total
Not to Exceed Amount of Nine Hundred and Fifty Thousand Dollars ($950,000) over the three year
and one month Term of the Contract.
C. The Parties also now desire to add a pre-inspection step for the City to the
customer enrollment process.
D. In order to accomplish these purposes, the Parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the Parties agree:
SECTION 1. Section 4. NOT TO EXCEED COMPENSATION is hereby amended
to read as follows:
“SECTION 4. NOT TO EXCEED COMPENSATION.
The compensation to be paid to CONSULTANT for performance of the Services
described in Exhibit “A” (Basic Services) shall not exceed Nine Hundred and Fifty
Thousand Dollars ($950,000). No Additional Services or Reimbursable Expenses
are contemplated as part of this Agreement. The applicable rates and schedule of
payment are set out in Table “C-1”, entitled “Multifamily Residence Plus+ Program
Eligible Measure Cost Per Unit” which is included in Exhibit “C” entitled
“COMPENSATION” and made part of this Agreement. Any work performed or
expenses incurred for which payment would result in a total exceeding the maximum
amount of compensation set forth herein shall be at no cost to CITY.”
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 2 of 13 Revision April 28, 2014
SECTION 2. Section 13. PROJECT MANAGEMENT is hereby amended to read as
follows:
“SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Jim
Amos as the project supervisor to have supervisory responsibility for the
performance, progress, and execution of the Services to represent CONSULTANT
during the day-to-day work on the Project. If circumstances cause the substitution of
the project director, project coordinator, or any other key personnel for any reason,
the appointment of a substitute project director and the assignment of any key new or
replacement personnel will be subject to the prior written approval of CITY’s project
manager. CONSULTANT, at CITY’s request, shall promptly remove personnel who
CITY finds do not perform the Services in an acceptable manner, are uncooperative,
or present a threat to the adequate or timely completion of the Project or a threat to
the safety of persons or property.
CITY’s project manager is Bruce Lesch, Manager, Utility Program Services, or his
designee, Utilities Department, at 250 Hamilton Ave, Palo Alto, CA 94303. The
project manager will be CONSULTANT’s point of contact with respect to
performance, progress and execution of the Services. CITY may designate an
alternate project manager from time to time.”
SECTION 3. The following exhibit(s) to the Contract are hereby amended to read as
set forth in the attachment(s) to this First Amendment, which are incorporated in full
by this reference:
a. Exhibit “A” entitled “SCOPE OF SERVICES”.
b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”.
c. Exhibit “C” entitled “COMPENSATION”.”
SECTION 4. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force
and effect.
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 3 of 13 Revision April 28, 2014
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this First Amendment as of the Amendment Effective Date.
CITY OF PALO ALTO
____________________________
City Manager
APPROVED AS TO FORM:
_____________________________
Senior Deputy City Attorney
EAGLE SYSTEMS INTERNATIONAL,
INC. DBA SYNERGY COMPANIES
By:___________________________
Name:________________________
Title:_________________________
By:___________________________
Name:________________________
Title:_________________________
Attachments:
EXHIBIT “A”: SCOPE OF SERVICES
EXHIBIT “B”: SCHEDULE OF PERFORMANCE
EXHIBIT “C”: COMPENSATION
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
CFO
russell jacobsen
Steven Shallenberger
President
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 4 of 13 Revision April 28, 2014
EXHIBIT “A”
SCOPE OF SERVICES
CONSULTANT agrees to deliver the Multifamily Residence Plus+ Program (sometimes
referred to as the “PROGRAM”) to multifamily residences with 4+ units, including hospices,
care centers, rehab facilities, and select small and medium commercial properties for the City of
Palo Alto Utilities department (“Palo Alto” or “CITY”) in accordance with the specifications set
forth in this Exhibit “A”.
OVERVIEW
This Multifamily Residence Plus+ Program is designed to provide direct installation of energy
efficiency (EE) measures at no-cost to targeted customers. The PROGRAM serves Palo Alto’s
hard to reach multifamily residences, 4 + units that include apartments, hospices, care centers
and rehab facilities.
In addition to the specific project components identified in Section B – “Program
Implementation and Delivery” of this Exhibit “A”, CONSULTANT will develop and implement
a Marketing Plan, Quality Assurance Plan, and Staffing Plan.
Target Customers/Markets
CONSULTANT’s primary targets for the PROGRAM are residences with 4 or more units,
include 4 + apartments, hospices, care centers, rehab facilities, and select small and medium
commercial properties in CITY in accordance with the specifications set forth in this Exhibit
“A”.
Marketing Plan
CONSULTANT will carefully develop marketing and outreach plans. CONSULTANT will
utilize marketing strategies to garner high levels of responses and participation, including
marketing directly to targeted customers segments via in-person visits by CONSULTANT’s
associates and technicians. Additionally, CONSULTANT will develop relationships with home
owner associations.
Quality Assurance Plan
CONSULTANT will maintain a Project Manager that monitors the work performed by each
technician to verify the correct installation of work, to ensure that work is completed in
compliance with CITY requirements, and to coordinate with the owner, property manager and
maintenance teams, where applicable. CONSULTANT’s Project Manager will evaluate 100%
of the work that is completed and report to CITY regarding the same.
CONSULTANT will contact property managers/owners and business managers/owners after
work is completed to determine satisfaction and to gain other pertinent information about the
work completed.
CONSULTANT agrees to maintain an in-house inspection team that physically inspects 100% of
all jobs completed by each technician.
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 5 of 13 Revision April 28, 2014
Program Staffing Plan
CONSULTANT agrees to staff the PROGRAM in accordance with the Staffing Plan set forth in
Table A-1. CONSULTANT shall notify CITY concerning proposed changes to the staffing plan,
and all such changes require the prior written consent of CITY.
CITY reserves the right to (i) request CONSULTANT conduct criminal background checks to
City’s satisfaction on all CONSULTANT’s staff, contractors or agents that may enter customer
property, and (ii) require that any staff, contractor or agent of CONSULTANT that fails the
background check shall not be permitted to enter any customer premises.
Without limiting Section 16 (Indemnity) of the Agreement, CONSULTANT agrees and
understands it is responsible for all costs and damages associated with any theft, vandalism,
damage or criminal acts involving or committed by CONSULTANT staff, contractors or agents
involving a customer or customer premises.
Table A-1 PROGRAM Staffing Plan
Staffing
Direct Labor Responsibilities % of
Total Hours
Dave Clark, CEO Administration, Marketing,
Production 2 %
Steve Shallenberger, President Administration, Marketing,
Production, EM&V 2 %
David Shallenberger, Engineer Quality Assurance 3%
Jim Amos, Program Manager Administration, Marketing,
Production, EM&V 8%
Russ Jacobson, Controller Administration, EM&V 5 %
Dave Millward, Outreach &
Business Development
Property Owner/
Manager Liaison 30 %
Office Staff Administrative 2 %
Customer Service
& Scheduling Staff Administration 2 %
Receptionist & Admin. Staff Administration 1 %
Data Entry & Scheduling Staff Administration 5 %
Quality Assurance Manager Production and EM&V 8 %
Direct Marketing Manager Marketing, Surveys, Reporting 2 %
Crew Chiefs & Technicians Installation of measures and
customer service 30%
TOTAL 100%
a) PROGRAM IMPLEMENTATION AND DELIVERY
The following outlines a summary of the PROGRAM design and implementation:
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 6 of 13 Revision April 28, 2014
Task 1 –Program Ramp-up
Task 1.1 Program Kick-off Meeting: CONSULTANT will lead a PROGRAM kick-off
meeting with CITY’s Program Manager and other CITY staff, as necessary in
order to discuss project logistics, marketing coordination, evaluation, monitoring
and verification coordination, invoicing and reporting requirements, scope of
work, any contractual issues, and to explore new technologies to enhance energy
savings.
Task 1.2 Program Data, Invoicing, and Reporting Training: CONSULTANT will train
its team and personnel on reporting systems. CONSULTANT agrees to
participate in training to learn how to submit monthly reports into CITY’s
tracking system as needed.
Task 1.3 Schedule of Activities: CONSULTANT will finalize the schedule of activities
that provide a monthly work plan and implementation timeline and submit such
plan to CITY, for evaluation of the work plan and timeline.
Task 1.4 Marketing Plan: CONSULTANT will finalize a detailed marketing plan
(“Marketing Plan”) which will include a discussion of all necessary PROGRAM
marketing materials directly involved with PROGRAM implementation or for
general customer information.
Task 1.5 Marketing Materials: CONSULTANT will submit to CITY’s Program Manager
all marketing collateral materials, as outlined in the Marketing Plan.
CONSULTANT will obtain CITY authorization prior to any distribution,
circulation, or publication of all such materials.
Task 1.6 Invoice and Reporting Tools: CONSULTANT will submit to CITY a sample of
all the reporting tools (i.e., flat files, monthly narrative, quarterly reporting, etc.)
that are required, as further outlined herein, including under Task 5 - Invoicing
and Reporting for Completed Jobs.
Task 2 –Program Launch
Task 2.1 Implement Marketing Campaign: CONSULTANT will execute the planned
marketing campaign based on the proposed marketing plan. All marketing
activities will be coordinated with CITY’s Program Manager.
Task 3 – Enroll Customers (pre-commitment stage)
Task 3.0 Pre-Inspection/Pre-Approval: CONSULTANT will submit a detailed estimate
of proposed project. CITY will review and may conduct a Pre-Inspection to
review scope of work for each project.
Task 3.1 Program Agreement: CONSULTANT will implement the Marketing Plan and
utilize the marketing materials created to enroll customers. Customer enrollment
occurs when CONSULTANT executes a “Program Agreement” with the
customer to receive preliminary program services.
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 7 of 13 Revision April 28, 2014
Task 3.2 Optimize other EE Programs for customer benefit: CONSULTANT will
coordinate with CITY to leverage CONSULTANT interactions with participating
small and medium sized businesses in order to promote CITY's other energy
efficiency, demand response, renewable and water program offerings.
Task 4 – Install EE Measures (commitment stage)
Task 4.1 Project Installation: CONSULTANT will deliver energy savings to customers
through the installation of energy efficient hardware, upgrades, and services.
Task 4.2 Inspections: CONSULTANT will inspect and verify (per specification) that all
installed measures/projects in the PROGRAM are properly installed.
CONSULTANT will have a Project Manager that supervises installations and
work completed at each site. This individual will inspect 100% of its jobs as
technicians are completing their work. When the work is complete, CITY’s
Program Manager will review work completed with the customer and have the
customer sign off that the work is acceptable and satisfactory.
Task 5 – Invoicing and Reporting
Task 5.1 In addition to the invoicing and other requirements set forth in the Agreement,
CONSULTANT will send in monthly report and annual reports to CITY.
CONSULTANT shall also provide CITY with the following documentation:
a. Narrative Report, in alignment with format as prescribed by CITY;
b. Spreadsheet report with budget and energy savings;
c. Program information in a format compatible with CITY’s tracking database;
d. Beginning on a date set by CITY’s Program Manager, CONSULTANT will
input PROGRAM information into CITY’s tracking system (if applicable).
CITY in its sole discretion may determine that entries in the tracking system
are a substitute for the monthly reports required under Task 5.1;
e. Such other information reasonably requested by CITY.
Task 5.2 CONSULTANT will evaluate PROGRAM progress with each monthly report.
Task 5.3 CONSULTANT agrees to work with CITY to respond to federal, state or local
data requests or reporting requirements.
Task 5.4 Only energy savings that are incremental to the minimum energy savings
mandated by Title 20 and Title 24 can be counted towards PROGRAM savings.
To that end, the California Municipal Utility Association Technical Reference
Manual (TRM), as the same may be amended from time to time, should be used
as the reference source for determining annual energy savings. If a PROGRAM
measure is not covered by the TRM, the CONSULTANT shall provide, to
CITY’s satisfaction, the estimated energy savings and work paper(s) or reference
source documenting the savings estimation methodology.
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 8 of 13 Revision April 28, 2014
At its discretion, CITY holds the right to request updated energy savings
calculations.
Additionally, for projects that involve lighting retrofit installations at
nonresidential customer sites, CONSULTANT shall estimate the energy savings
using the “TRM Non-Residential lighting energy savings calculator”, or other
similar calculators that incorporate the Title 24 and Title 20 baseline for
estimating energy savings. If the latter is preferred, CONSULTANT will need to
demonstrate, to CITY’s satisfaction, that the energy savings calculation
methodologies and the resultant savings from the TRM energy savings calculator
and the CONSULTANT-preferred calculator are equivalent.
At CITY’s discretion, CONSULTANT may work with CITY’s EM&V
consultant(s) to develop a plan that accurately validates PROGRAM outcomes.
Task 6 – Customer Service
Task 6.1 CONSULTANT will address and resolve all customer issues discovered through
either survey feedback or other means of customer contact. CONSULTANT will
pursue continuous improvements to promote complete customer satisfaction.
Customer feedback issues will be tracked by CONSULTANT using the monthly
reports, as well as a completed complaint form filled out by CONSULTANT.
CITY retains the right to separately survey PROGRAM participants.
If any issues cannot be resolved to the satisfaction of the customer by
CONSULTANT within five (5) days, CONSULTANT shall immediately provide
CITY with a detailed description of any such complaint, which will include the
name and contact information of the customer and any other information
requested by CITY.
CONSULTANT will provide a one year warranty to customers for all measures
from the date of installation.
Task 7 – Program Ramp-Down and Shutdown
Task 7.1 Program Ramp-down: The CONSULTANT will complete and fully resolve all
outstanding jobs in progress and any customer complaints.
Task 8 – Submit Final Program Report
Task 8.1 CONSULTANT will submit a final report which includes a narrative with an
overview of the PROGRAM and a workbook report with budget and energy
savings performance from the Program. The narrative will also contain a report
on quality assurance information. The final report will include PROGRAM
achievements, challenges, goals, lessons learned, and program improvements.
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 9 of 13 Revision April 28, 2014
Task 8.2 CONSULTANT agrees to deliver the final report within 30 days of the end of the
Term as such date may be extended at the sole discretion of CITY.
CONSULTANT will maintain electronic copies of invoices as is required by
CITY.
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 10 of 13 Revision April 28, 2014
EXHIBIT “B”
SCHEDULE OF PERFORMANCE
CONSULTANT shall perform the Services so as to complete each milestone within the number
of days/weeks specified below. The time to complete each milestone may be increased or
decreased by mutual written agreement of the project managers for CONSULTANT and CITY
so long as all work is completed within the term of the Agreement. CONSULTANT shall
provide a detailed schedule of work consistent with the schedule below within 2 weeks of receipt
of the notice to proceed.
Task
Timing
(Due Date)
Task 1 –PROGRAM RAMP-UP
Task 1.1 Within 15 days of contract execution date
Task 1.2 Within 15 days of contract execution date
Task 1.3 Within 30 days of contract execution date
Task 1.4 Within 30 days of contract execution date and Ongoing
Task 1.5 Within 30 days of contract execution date and Ongoing
Task 1.6 Within 30 days of contract execution date and Ongoing
Task 2 –PROGRAM LAUNCH
Task 2.1 Ongoing over Term of Agreement
Task 3 – ENROLL CUSTOMERS (PRE-COMMITMENT STAGE)
Task 3.0 Ongoing over Term of Agreement
Task 3.1 Ongoing over Term of Agreement
Task 3.2 Ongoing over Term of Agreement
Task 4 – INSTALL EE MEASURES (COMMITMENT STAGE)
Task 4.1 Ongoing over Term of Agreement
Task 4.2 Ongoing over Term of Agreement
Task 5 – INVOICING AND REPORTING
Task 5.1 15th of each month
Task 5.2 15th of each month
Task 5.3 Ongoing over Term of Agreement
Task 5.4 Ongoing over Term of Agreement
TASK 6 – CUSTOMER SERVICE
Task 6.1 Ongoing over Term of Agreement
Task 7 – RAMP-DOWN AND SHUTDOWN PROGRAM
Task 7.1 Ongoing through June 30, 2018
Task 8 – SUBMIT FINAL PROGRAM REPORT
Task 8.1 As requested by CITY Program manager
Task 8.2. Prior to June 30, 2018
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 11 of 13 Revision April 28, 2014
EXHIBIT “C”
COMPENSATION
CITY agrees to compensate the CONSULTANT for professional services performed in
accordance with the terms and conditions of this Agreement, and as set forth in this Exhibit C.
The compensation to be paid to CONSULTANT under this Agreement for all services described
in Exhibit “A” (“Basic Services”) shall not exceed a total of nine hundred fifty thousand dollars
($950,000).
As set forth in Table 1 below, CONSULTANT compensation shall not exceed one hundred and
eighty four thousand five hundred dollars ($184,500) for FY2016 of the Agreement (note that
FY 2016 amount includes one month (June 2015) from FY 2015). For FY2017 compensation
shall not exceed five hundred thousand dollars ($500,000). For FY2018 compensation shall not
exceedtwo hundred sixty six thousand five hundred thirty six dollars ($266,536). CITY in its
sole discretion reserves the right to modify the annual compensation limit, with CITY’s advance
written approval, as long as the maximum total compensation not to exceed amount for the Term
of the Agreement does not exceed nine hundred and fifty thousand dollars ($950,000).
CONSULTANT agrees to complete all Services within this amount. Any work performed or
expenses incurred for which payment would result in a total exceeding the maximum amount of
compensation set forth in this Agreement shall be at no cost to CITY.
CITY will compensate CONSULTANT using a fixed-unit pricing structure. CITY will
compensate CONSULTANT a fixed price (the Cost per Unit) per Eligible Measure installed and
approved by CITY as set forth in Table C-1. The Cost per Unit for each Eligible Measure set
forth in Table C-1 includes all of CONSULTANT’s costs, including, without limitation,
administrative costs, marketing/outreach costs, and direct implementation (materials and labor)
costs. It is CITY’s expectation that approximately 85% of CONSULTANT’s costs be related to
direct implementation costs (materials and labor) with approximately 15% reserved for
marketing/outreach costs and administrative costs respectively.
Maximum Total Compensation NOT TO EXCEED AMOUNT
For Term of the Agreement = $950,000
Table 1 PROGRAM Energy Saving Target & Budget
Fiscal Year (FY)
July 1st – June 30th
Budget Annual Gross
kWh kW Therms
Year 1* FY16 $183,464 188,444 194.4 17,811.8
Year 2 FY17 $500,000 513,575 529.8 48,543
Year 3 FY18 $266,536 273,771 282.4 25,877
Total (FY16-FY18) $950,000 975,790 1,007 92,232
Note: *Year 1 includes one additional month from FY2015 (June 2015) preparing for the contract to launch
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 12 of 13 Revision April 28, 2014
CITY, in its sole discretion by providing written notice to CONSULTANT retains the right to
add, delete, modify or limit the Eligible Measures, Cost per Unit, maximum number of
individual Eligible Measures per customer or per year or other characteristics set forth in this
Table C-1, installed by CONSULTANT.
Table C-1 Multifamily Residence Plus+ Program Eligible Measure Cost Per Unit Summary
# Description of EE Measure Unit of
Measure
Cost per Unit TRC Annual Savings Per Unit Source for Savings Assumptions
(Name and Year of
Publication)
EUL* (Years) Effective Period (Year)
kWh kW therm
1 Attic Insulation R-12 to Standard R-38 Sq.Ft. $1.05 2.71 0.5 0.000 0.2 CMUA TRM 2016 20 6/1/15 - 6/30/18
2 Attic Insulation R-0 to Standard R-38 Sq.Ft. $1.25 2.28 0.5 0.000 0.2 CMUA TRM 2016 20 6/1/15 - 6/30/18
3 Occupancy Sensors Unit $79.00 1.31 144.1 0.045 0.0 DEER 2014 8 6/1/15 - 6/30/18
4 Tier 2 Advanced Power Strip (APS) Unit $118.00 1.79 212.0 0.002 0.0 CMUA TRM 2016 12 6/1/15 - 6/30/18
5 LED 10-13 W replacing 50 W halogen downlight (Exterior) Unit $28.00 2.02 48.0 0.000 0.0 CMUA TRM 2016 15 6/1/15 - 6/30/18
6 LED 10-13 W replacing 50 W halogen downlight (Interior) Unit $28.00 0.93 22.0 0.002 0.0 CMUA TRM 2016 15 6/1/15 - 6/30/18
7 LED 19-21 W replacing 90 W halogen downlight (Exterior) Unit $36.00 2.85 87.0 0.000 0.0 CMUA TRM 2016 15 6/1/15 - 6/30/18
8 LED 19-21 W replacing 90 W halogen downlight (Interior) Unit $36.00 1.28 39.0 0.004 0.0 CMUA TRM 2016 15 6/1/15 - 6/30/18
9 LED A Type 10W replacing 60W Incandescent Unit $16.50 4.57 64.0 0.010 0.0 CMUA TRM 2016 15 6/1/15 - 6/30/18
10 LED A Type 8W replacing 40W Incandescent Unit $14.00 4.04 48.0 0.008 0.0 CMUA TRM 2016 15 6/1/15 - 6/30/18
11 LED 7 W replacing 50 W MR16 (Exterior) Unit $33.00 1.93 54.0 0.000 0.0 CMUA TRM 2016 15 6/1/15 - 6/30/18
12 Open Sign LED - Office Unit $265.00 3.92 843.0 0.225 0.0 CMUA TRM 2016 16 6/1/15 - 6/30/18
13 Open Sign LED - Retail Unit $265.00 4.14 889.0 0.214 0.0 CMUA TRM 2016 16 6/1/15 - 6/30/18
14 LED Exit Sign - One Sided Unit $57.00 3.94 191.8 0.028 -1.1 CMUA TRM 2016 16 6/1/15 - 6/30/18
15 LED Exit Sign - Two Sided Unit $57.00 6.42 313.0 0.045 -1.8 CMUA TRM 2016 16 6/1/15 - 6/30/18
16 Vending machine controller Unit $213.00 3.61 1612.0 0.000 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
17 T8 28W replacing T8 32W 4F4L Lamp $56.22 2.08 245.0 0.380 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
18 T8 28W replacing T8 32W 4F3L Lamp $46.02 1.90 183.0 0.285 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
19 T8 28W replacing T8 32W 4F2L Lamp $36.02 1.61 122.0 0.190 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
20 T8 28W replacing T8 32W 4F1L Lamp $28.72 1.01 61.0 0.095 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
21 T8 28W replacing T8 32W 8F2L Lamp $38.92 1.91 156.0 0.225 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
22 T8 28W replacing T8 32W 8F1L Lamp $32.15 1.60 108.0 0.120 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
23 T8 Delamp 1-lamp - Corridors, stairs, etc. Lamp $27.00 1.46 82.8 0.025 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
24 T8 Delamp 1-lamp - Kitchen, Food Prep Lamp $27.00 2.48 140.6 0.027 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
25 T8 Delamp 1-lamp - Office space <250 sf Lamp $27.00 1.40 79.1 0.024 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
26 T8 Delamp 1-lamp - Office space >250 sf Lamp $27.00 1.40 79.1 0.024 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
27 T8 Delamp 1-lamp - Office space < 1,000 sf Lamp $27.00 1.40 79.1 0.024 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
28 T8 Delamp 1-lamp - Tenant lease space Lamp $27.00 1.79 101.3 0.024 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
29 T8 Delamp 1-lamp - Waiting area Lamp $27.00 1.44 81.8 0.025 0.0 CMUA TRM 2016 5 6/1/15 - 6/30/16
30 Hot Water Sensor Circulation Pump Pump $1,650.00 7.15 1206.0 0.000 1458.0 SCG Workpaper
2014 10 6/1/15 - 6/30/18
31 VFD Pool Pump Retrofit (MF Complexes) Unit $2,400.00 2.01 5586.0 0.360 0.0 Cal TF Workpaper
2014 10 6/1/15 - 6/30/18
32 LED 30W Wall Pack replacing 150W fixture Unit $240.00 2.02 559.0 0.027 0.0 CMUA TRM 2016 10 6/1/15 - 6/30/18
DocuSign Envelope ID: D54BFBA0-ACE5-4D74-9EE7-0D12E8D748C1
ATTACHMENT 2
First Amendment C15159125
Multifamily Residence Plus+ Program 13 of 13 Revision April 28, 2014
Table C-1 (Continued from Page 12)
# Description of EE Measure Unit
of
Measure
Cost
per
Unit
TRC Annual Savings
Per Unit
Source for Savings
Assumptions
(Name and Year of
Publication)
EUL*
(Years)
Effective Period
(Year)
kWh kW therm
33 LED 60W Wall Pack replacing 250W fixture Unit $290.00 2.54 852.0 0.041 0.0 CMUA TRM 2016 10 6/1/15 - 6/30/18
34 7W LED replacing 23W CFL (1.5 hrs. per day) low usage Bulb $14.00 0.8 8.1 0.001 0.0 CMUA TRM 2016 15 7/1/16 - 6/30/18
35 7W LED replacing 23W CFL (3.4 hrs. per day) med usage Bulb $14.00 1.8 19.8 0.001 0 CMUA TRM 2016 15 7/1/16 - 6/30/18
36 7W LED replacing 23W CFL (11.4 hrs. per day) high usage Bulb $14.00 6.2 65.9 0.001 0 CMUA TRM 2016 15 7/1/16 - 6/30/18
37 7W LED replacing 18W CFL (1.5 hrs. per day) low usage Bulb $14.00 0.5 5.6 0.001 0 CMUA TRM 2016 15 7/1/16 - 6/30/18
38 7W LED replacing 18W CFL (3.4 hrs. per day) med usage Bulb $14.00 1.3 13.6 0.001 0 CMUA TRM 2016 15 7/1/16 - 6/30/18
39 7W LED replacing 18W CFL (11.4 hrs. per day) high usage Bulb $14.00 4.2 45.3 0.001 0 CMUA TRM 2016 15 7/1/16 - 6/30/18
40 9W LED replacing 23W CFL (1.5 hrs. per day) low usage Bulb $16.50 0.6 7.1 0.001 0 CMUA TRM 2016 15 7/1/16 - 6/30/18
41 9W LED replacing 23W CFL (3.4 hrs. per day) med usage Bulb $16.50 1.4 17.3 0.001 0 CMUA TRM 2016 15 7/1/16 - 6/30/18
42 9W LED replacing 23W CFL (11.4 hrs. per day) high usage Bulb $16.50 4.6 57.7 0.001 0 CMUA TRM 2016 15 7/1/16 - 6/30/18
43 11W LED replacing 23W R30 CFL (11.4 hrs. per day) high usage Bulb $28.00 2.3 49.4 0.001 0 CMUA TRM 2016 15 7/1/16 - 6/30/18
44 T8 to LED 1- bulb (11.4 hrs. per day) high usage Fixture $58.00 1.43 74.0 0.004 -0.4 CMUA TRM 2016 15 7/1/16 - 6/30/18
45 T8 to LED 2- bulb (11.4 hrs. per day) high usage Fixture $74.00 2.25 148.5 0.007 -0.8 CMUA TRM 2016 15 7/1/16 - 6/30/18
46 T8 to LED 3- bulb (11.4 hrs. per day) high usage Fixture $92.00 2.71 222.0 0.012 -1.2 CMUA TRM 2016 15 7/1/16 - 6/30/18
47 T8 to LED 4 - bulb (11.4 hrs. per day) high usage Fixture $109.00 3.06 297.0 0.014 -1.6 CMUA TRM 2016 15 7/1/16 - 6/30/18
48 T8 to LED 1- bulb (5.2 hrs. per day) med usage Fixture $58.00 0.65 33.7 0.004 -0.2 CMUA TRM 2016 15 7/1/16 - 6/30/18
49 T8 to LED 2- bulb (5.2 hrs. per day) med usage Fixture $74.00 1.02 67.4 0.007 -0.4 CMUA TRM 2016 15 7/1/16 - 6/30/18
50 T8 to LED 3- bulb (5.2 hrs. per day) med usage Fixture $92.00 1.24 101.2 0.011 -0.5 CMUA TRM 2016 15 7/1/16 - 6/30/18
51 T8 to LED 4 - bulb (5.2 hrs. per day) med usage Fixture $109.00 1.39 134.9 0.014 -0.7 CMUA TRM 2016 15 7/1/16 - 6/30/18
52 T8 to LED 1- bulb with ballast switch out (11.4 hrs. per day) high
usage Fixture $89.00 1.16 91.7 0.004 -0.5 CMUA TRM 2016 15 7/1/16 - 6/30/18
53 T8 to LED 2- bulb with ballast switch out (11.4 hrs. per day) high
usage Fixture $99.00 2.08 183.5 0.009 -1.0 CMUA TRM 2016 15 7/1/16 - 6/30/18
54 T8 to LED 3- bulb with ballast switch out (11.4 hrs. per day) high
usage Fixture $109.00 2.83 275.2 0.001 -1.5 CMUA TRM 2016 15 7/1/16 - 6/30/18
55 T8 to LED 4 - bulb with ballast switch out (11.4 hrs. per day) high
usage Fixture $119.00 3.47 366.9 0.018 -1.9 CMUA TRM 2016 15 7/1/16 - 6/30/18
56 T8 to LED 1- bulb with ballast switch out (5.2 hrs. per day) med usage Fixture $89.00 0.53 41.7 0.004 -0.2 CMUA TRM 2016 15 7/1/16 - 6/30/18
57 T8 to LED 2- bulb with ballast switch out (5.2 hrs. per day) med usage Fixture $99.00 0.95 83.3 0.009 -0.4 CMUA TRM 2016 15 7/1/16 - 6/30/18
58 T8 to LED 3- bulb with ballast switch out (5.2 hrs. per day) med usage Fixture $109.00 1.29 125.0 0.013 -0.7 CMUA TRM 2016 15 7/1/16 - 6/30/18
59 T8 to LED 4 - bulb with ballast switch out (5.2 hrs. per day) med usage Fixture $119.00 1.57 166.6 0.018 -0.9 CMUA TRM 2016 15 7/1/16 - 6/30/18
60 T12 to LED 1- bulb with ballast (11.4 hrs. per day) high usage Fixture $89.00 1.05 83.0 0.004 -0.4 CMUA TRM 2016 15 7/1/16 - 6/30/18
61 T12 to LED 2- bulb with ballast (11.4 hrs. per day) high usage Fixture $99.00 1.88 166.0 0.008 -0.9 CMUA TRM 2016 15 7/1/16 - 6/30/18
62 T12 to LED 3- bulb with ballast (11.4 hrs. per day) high usage Fixture $109.00 2.57 249.0 0.012 -1.3 CMUA TRM 2016 15 7/1/16 - 6/30/18
63 T12 to LED 4- bulb with ballast (11.4 hrs. per day) high usage Fixture $119.00 3.13 332.0 0.016 -1.8 CMUA TRM 2016 15 7/1/16 - 6/30/18
64 T12 to LED 1- bulb with ballast (5.2 hrs. per day) med usage Fixture $89.00 0.48 37.7 0.004 -0.2 CMUA TRM 2016 15 7/1/16 - 6/30/18
65 T12 to LED 2- bulb with ballast (5.2 hrs. per day) med usage Fixture $99.00 0.86 75.4 0.008 -0.4 CMUA TRM 2016 15 7/1/16 - 6/30/18
66 T12 to LED 3- bulb with ballast (5.2 hrs. per day) med usage Fixture $109.00 1.17 113.1 0.012 -0.6 CMUA TRM 2016 15 7/1/16 - 6/30/18
67 T12 to LED 4- bulb with ballast (5.2 hrs. per day) med usage Fixture $119.00 1.42 150.7 0.016 -0.8 CMUA TRM 2016 15 7/1/16 - 6/30/18
Notes: * Estimated Useful Life (EUL)
Source for Savings Assumptions:
California Municipal Utilities Association (CMUA) Technical Reference Manual (TRM): CMUA TRM 2016
Database for Energy Efficient Resources (DEER): DEER 2014
Southern California Gas (SCG): SCG Workpaper 2014
California Technical Forum (Cal TF): Cal TF Workpaper 2014
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