HomeMy WebLinkAboutStaff Report 7137
City of Palo Alto (ID # 7137)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/15/2016
City of Palo Alto Page 1
Summary Title: Regional Water Quality Control Plant Air Regulatory Support
Contract Extension
Title: Approval of Amendment Number 2 to Contract S12142714 With Golder
Associates, Inc. for Air Regulatory Support to Extend the Contract Term One
Year to September 20, 2017 With No Additional Costs
From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that Council approve and authorize the City Manager to
execute Amendment No. Two to Contract S12142714 (Attachment A) with Golder
Associates, Inc. to extend the contract term one year to September 20, 2017.
Executive Summary
Staff continues to evaluate obligations and conduct compliance activities
pursuant to the new federal regulations for sewage sludge incinerators (40 CFR
Part 62, Federal Plan Requirements for Sewage Sludge Incineration Units
Constructed on or Before October 14, 2010; Final Rule). Due to unforeseen
compliance requirements that developed during finalization of the regulation, the
project is estimated to extend beyond the consultant’s contract termination date.
Staff requests a one-year time extension with Golder Associates, Inc. to complete
the work. Funds remain in the contract and staff is asking for a time-only
extension.
Background
On March 21, 2016, the new federal regulations for sewage sludge incinerators
promulgated by the United States Environmental Protection Agency (USEPA)
became effective (CMR ID# 1625). The new regulations require a formal
incinerator operator training program, expanded emissions testing, a new Title V
City of Palo Alto Page 2
Permit, additional recordkeeping, minor equipment modifications, and additional
compliance monitoring and reporting. Contract S12142714 was approved by
Council (CMR ID# 2370) on February 6, 2012, to support staff efforts in incinerator
regulatory compliance and analysis. The continued, compliant operation of the
incinerators must be maintained as the City of Palo Alto Regional Water Quality
Control Plant (RWQCP) continues to progress in the biosolids dewatering/truck
loadout facility. The loadout facility will allow the termination of incinerator use
and the temporary trucking of biosolids to another treatment facility.
Discussion
Staff has been tracking, analyzing, and conducting compliance activities for the
new federal sewage sludge incinerator regulation since 2009. As part of this
effort, staff contracted with Golder Associates, Inc. for technical support on
compliance with incinerator air regulations beginning in 2012. Since then, the
regulation has undergone numerous changes that have altered the original
estimated schedule for technical support under this contract and now
necessitates a contract term extension. Contract S12142714 was amended in the
Spring to extend the contract term by 6 months, from March 26, 2016 to
September 20, 2016. The currently recommended term extension is required to
fulfill the remaining contract scope items.
Resource Impact
There is no anticipated resource impact as the contract time extension does not
require any additional funds to complete all necessary work.
Policy Implications
Extending the term of the existing contract is consistent with Council policy.
Environmental Review
The recommended action is exempt from review under the California
Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (b),
which exempts repair and maintenance of an existing use including operation of
publicly-owned sewerage services, structures, facilities, mechanical equipment, or
topographical features.
Attachments:
Attachment A: S12142714 Golder Associates Inc.- Amendment No. 2 (PDF)
1 Revision April 28, 2014
AMENDMENT NO. TWO TO CONTRACT NO. S12142714
BETWEEN THE CITY OF PALO ALTO AND
GOLDER ASSOCIATES, INC.
This Amendment No. Two to Contract No. S12142714 (“Contract”) is entered into
August 15, 2016, by and between the CITY OF PALO ALTO, a California chartered municipal
corporation (“CITY”), and GOLDER ASSOCIATES, INC., a California Corporation, located at 425
Lakeside Drive, Sunnyvale, CA 94085 (“CONSULTANT”).
R E C I T A L S
A. The Contract was entered into between the parties for the provision of
regulatory analysis and compliance support for sewage sludge incinerator air regulations.
B. The parties wish to amend the Contract by extending the term for a
continuation of services as specified in Exhibit “A”.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 2 “TERM” is hereby amended to read as follows:
The term of this Agreement shall be from the date of its full execution through completion of the
services in accordance with the Schedule of Performance attached at Exhibit “B” unless terminated
earlier pursuant to Section 19 of this Agreement.
SECTION 2. The following exhibit(s) to the Contract is/are hereby amended to read
as set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference:
a.Exhibit “B” entitled “SCHEDULE OF PERFROMANCE”.
SECTION 3. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force and effect.
DocuSign Envelope ID: 5C279BA9-97CC-496C-B7B6-3121D7933F5B Attachment A
2 Revision April 28, 2014
IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this
Amendment on the date first above written.
CITY OF PALO ALTO
____________________________
City Manager
APPROVED AS TO FORM:
_____________________________
Senior Asst. City Attorney
GOLDER ASSOCIATES, INC.
By:___________________________
Name:_________________________
Title:________________________
Attachments:
EXHIBIT "B": SCHEDULE OF PERFORMANCE
DocuSign Envelope ID: 5C279BA9-97CC-496C-B7B6-3121D7933F5B
Principal
William Fowler
3 Revision April 28, 2014
EXHIBIT “B”
SCHEDULE OF PERFORMANCE
CONSULTANT shall perform the Services so as to complete each milestone within the
number of days/weeks specified below. The time to complete each milestone may be increased or decreased by mutual written agreement of the project managers for
CONSULTANT and CITY so long as all work is completed within the term of the
Agreement. CONSULTANT shall provide a detailed schedule of work consistent with
the schedule below within 2 weeks of receipt of the notice to proceed.
Milestones Completion Date
1. EPA Regulatory Compliance September 20, 2017
DocuSign Envelope ID: 5C279BA9-97CC-496C-B7B6-3121D7933F5B