HomeMy WebLinkAbout2002-06-24 City CouncilTO:HONORABLE CITY COUNCIL
FROM:
DATE:
SUBJECT:
CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
JUNE 24, 2002 CMR: 218:02
APPROVAL OF A CONTRACT WITH BRAGATO
CONSTRUCTION COMPANY INC. IN AN AMOUNT NOT TO
EXCEED $474,290 FOR CONSTRUCTION OF HARBOR POINT
AND BYXBEE PARK PARKING LOT IMPROVEMENTS
RECOMMENDATION
Staff recommends that Council: ~
1. Approve and authorize the Mayor to execute the attached contract with Bragato
Construction Inc. in an amount not to exceed $474,290 for construction services to
implement Harbor Point and Byxbee Park parking lot improvements.
2.Authorize the City Manager or his designee to negotiate and execute one or more
change orders to the contract with Bragato C’onstruction Inc. for related, additional
but unforeseen work that may develop during the project, the total value of which
shall not exceed $47,000.
DISCUSSION
Proiect Description
The work to be performed under this contract consists of landscape improvements at
Harbor Point and Byxbee Park parking lots in the Baylands Nature Preserve including:
regrading, compacting and resealing parking lot surfaces with decomposed granite and
non-petroleum based stabilizer, storm drainage improvements, restriping of parking
areas, installation of wheel stops and bike racks, installation of bollard and chain fencing
around parking lot perimeters and improvements to pedestrian pathways.
Bid Process
A notice inviting formal bids (IFB) for Harbor Point and Byxbee Park Parking Lot
Improvements was sent on February 26, 2002 to eleven contractors. The bidding period
was 28 days, and there were no responses to the IFB on the designated date of March 26,
2002. Reasons given by contractors for not submitting bids included heavy ongoing
workload, failure to secure required performance bonds by the bid deadline, and
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prohibitive travel distance to the job site from the sole local supplier of the non-petroleum
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based binding agent specified for use on the parking lot surface. Pursuant to the
provisions for "No Bids Received" contained under Paragraph 2.30.130 (f) of the
Municipal Codb, staff contacted two plan holders who did not submit bids by the original
deadline but who indicated an interest in completing the project. Staff received one bid
in response, from Bragato Construction Inc. in the amount of $474,290. City Council
approval for this service is requested without further competitive bidding. The bid is 25
percent above the engineer’s estimate of $360,000.
Staff checked references supplied by the contractor for previous work performed and
found no significant complaints. Staff also checked with the Contractor’s State License
Board and found that the contractor has an active license on file.
RESOURCE IMPACT
Funds for this contract are included in the City Manager’s proposed 2001-2003 budget.
Approximately $40,000 will initially be borne by the Infrastructure Reserve. Staff has
applied for a grant of $179,000 from the Roberti-Z’berg-Harris Urban Needs Basis grant
program of the Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection
Bond Act of 2000 (Proposition 12). Should this grant be approved as expected, the
money will be used to offset the Infrastructure Reserve funding.
POLICY IMPLICATIONS
The proposed Harbor Point and Byxbee Park Parking Lot Improvements is consistent
with existing City policy including the 1991 Baylands Master Plan.
ENVIRONMENTAL REVIEW
This project is Exempt as defined by the California Environmental Quality Act (CEQA).
ATTACHMENTS
Attachment A:Bid Summary
Attachment B:Contract
PREPARED BY:
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
CHRIS RAFFERTY
Project Manager, Community Services Department
PAUL THILTGEN
Director, Community Services Department
EMILY HARRISON
Assistant City Manager
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