HomeMy WebLinkAboutStaff Report 3315City of Palo Alto (ID # 3315)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 12/10/2012
City of Palo Alto Page 1
Summary Title: Mitchell Park Construction Contract Bi-Monthly Report
Title: Submittal of Mitchell Park Library and Community Center Bi-Monthly
Construction Contract Report
From: City Manager
Lead Department: Public Works
Recommendation
Staff recommends that Council:
1)Accept this update on the Mitchell Park Library and Community Center (MPL&CC)
construction project; and
2)Direct staff to continue to submit bi-monthly reports to Council and to take related
actions which Council may direct.
Executive Summary
The MPL&CC construction is approximately 75%complete (based on expenditures)and it is
anticipated that the three-building complex will be open to the public in the spring of 2013. A
major milestone (installation of permanent power)has been completed since the last bi-
monthly report.
Costs have increased above the bid amount partially due to building complexities and partially
due to the performance of the City’s contractors. To date, a total increase (Construction
Contract Change Orders)of $2,785,710 has been approved by the City, or approximately 11%
above the base construction contract amount.The bid amount was approximately 24% below
the City Engineer’s estimate and Council has authorized a maximum increase of 20% above the
bid amount in Change Orders.Thus,the project remains below budget, despite the unforeseen
costs.
City of Palo Alto Page 2
Background
At 56,000 square feet, MPL&CC is the City's largest construction project in four decades. Inside
the state-of-the-art library building, teens, children, and those just wanting a quiet space will all
have their own dedicated areas. The two-building Community Center complex will contain an
expansive community room, kitchen, teen center, cafe,computer room and game room. The
complex will be the City's model for an eco-friendly facility with extensive green roofs, solar
water heating, night sky water cooling, photovoltaic panels, stormwater infiltration, and natural
daylight utilization; all wired with a state-of-the-art data feedback and control system.
On September 12, 2011,Council authorized an increase in change order authority and a ceiling
for the MPL&CC construction contract from 10% to 20% to cover unanticipated construction
costs. Council also directed staff to provide Council with a monthly report (subsequently
modified to bi-monthly)on Change Orders with Flintco, the general contractor.Council also
requested the City Attorney to provide additional confidential briefings regarding potential
claims against other responsible parties.Additionally, Council also directed Staff to report on
project milestones in the bi-monthly reports.
Discussion
Construction Progress
On June 4, 2012, Council requested information on construction progress and set-backs since
the last report,and milestones that staff expects will be reached by the next report.
On June 15, 2012 a major milestone was achieved: “dry-in”of the three-building complex. Dry-
in means that the buildings are fully protected from the elements and that work can proceed
on the interior that had to wait for this key accomplishment such as sheetrock installation
which was awaiting dry-in. Installation of drywall (sheetrock) on the interior walls commenced
in the Library on September 6, 2012 and in the Community Center on August 6, 2012. Since the
last bi-monthly was submitted to Council on September 24, 2012 only one major milestone has
been achieved; the installation of permanent power, with roughly six major milestone
equivalents remaining.
Many corrections to mechanical, electrical,and plumbing work in the walls and above the
ceiling were not completed on time. Some floor panels will have to be temporarily removed to
allow for corrections and re-inspections. The number of corrections and re-inspections required
is much larger than for a typical project. In addition, the drywall contractor cannot proceed
efficiently, because a number of wall areas must be left open for corrective work. Another
problem is that many corrections are still needed on the sliding glass doors and this issue has
been outstanding since April. Many of the windows failed water testing multiple times.
City of Palo Alto Page 3
All of these problems were detected by the City’s building inspectors or construction manager
(Turner) and the contractor is being required to correct them. The City will pursue recovery of
these costs from the contractor, either by way of withholding or through separate action.Sub-
standard work will not be accepted. However,these corrections cause delays in the work of the
next subcontractor and some could cause a delay in a critical path item,thus further delaying
the project. City staff is proactively working with the general contractor and City consultants to
avoid delay while not compromising quality.
While at one point, the City and contractor were exploring mid-project mediation, the City now
believes that would just further delay the project and is thus concentrating its efforts on
keeping the contractor on task. The contract contains a liquidated damage provision for each
day of contractor delay and the City expects to invoke this provision once the job is finally
completed.
Looking ahead to the next bi-monthly report, the key milestone will be to pass code inspections
and begin ceiling installation.This is a critical milestone because it means that all of the
mechanical, electrical,and plumbing equipment at the top of the three-building complex will be
installed, inspected, corrected, and re-inspected to ensure that it has passed its inspections.
This deadline has been missed and rescheduled multiple times.The contractor failed to finish
all of this work by the deadlines shown in the latest schedule. The contractor also failed to start
the heating system by October 26, 2012 so that wood finish work can commence as the
schedule shows.Staff will report on progress in the next bi-monthly report and will be looking
for all possible ways to minimize further slippage.
Approved Construction Contract Change Orders
To date, 29 change orders have been approved for a total amount of $2,785,710. This amount
constitutes approximately 11%of the base construction contract amount. Since the last bi-
monthly report, there have been six additional Change Orders issued. Council has authorized
change orders up to 20% of the base contract amount;leaving about 9% remaining. A
breakdown of the change orders and the key components of each are contained in Table 1
listed below with a brief description of each. Please recognize that change orders can include
reductions and credits as well as new costs. You will see this, for example, reflected in Change
Order #5 in Table 1 below. The shaded change orders have been issued since the last bi-
monthly report.
Table 1
Change Order Amount Change Order Summary
City of Palo Alto Page 4
1 $41,725 Eight extra work items including the pruning of trees, clean-
up of the old building, and removing conduit found during
site clearing and grading.
2 $33,102 Four extra work items including the rerouting of a storm
drain around tree roots and the addition of a new manhole
that the drawings showed being present but wasn’t.
3 $215,501 10 extra work items including an adjustment needed due to
tree root interference, an upgrade in wall insulation
capability, and design coordination needed for steel
installation.
4 $242,754 11 extra work items including the installation of dowels at
additional locations, the installation of thicker glass railings
to increase stability, increased gas transmission line
coordination, and extra concrete water protection.
5 $4,436 24 extra work items including an extra light fixture cost, fire
safety drawing coordination, and a variety of additional
required supplies totaling $70,536 minus credit given for
three of the 24 work items including spare fixtures no longer
required and reimbursed City of Palo Alto dump fees
totaling $66,100.
6 $25,123 Seven extra work items including additional gas main
protection, curb strengthening, and deck support for the
Building A green roof.
7 $74,304 19 extra work items including HVAC driven floor
adjustments, electrical system adjustments, data cable
rerouting, and a new load break cabinet totaling $109,965
minus credit given for two of the 19 work items including
stones for the Arch provided by the artist and value
engineering totaling $35,661.
8 $385,251 10 extra work items including additional fill, perforated
metal panel ceiling work, various waterproofing, and
conduit.
9 $195,706 18 extra work items including multiple curb installations, a
basketball court slab, and an art sculpture foundation.
10 $78,514 13 extra work items including a Flintco field staff
supplement, waterproofing, plumbing and electrical system
alterations, and tree protection measures totaling $79,226
minus credit given for one of the 13 work items identified as
plumbing fixture changes totaling $712.
City of Palo Alto Page 5
11 $224,662 14 extra work items including beam strengthening, interior
& exterior roof tank pipe supports, electric vehicle chargers,
load break cabinet bollards, and additional steel.
12 $20,347 Seven extra work items including A/V work, electrical
changes, and a roof access ladder.
13 $80,721 13 extra work items including metal stud framing, light
fixtures, and miscellaneous electrical work.
14 $54,028 Five extra work items including a thickened roof edge,
equipment curbs, a Building A ramp, signage support, and a
book drop.
15 $176,586 12 extra work items including additional lighting, electrical
work, soil for silva cells & planting areas, and HVAC work.
16 $53,256 Four extra work items including traffic signal modifications,
construction recovery costs, and a tube steel base plate
modification.
17 $278,710 Five extra work items including tube steel and supplemental
exterior wall steel revisions.
18 $76,823 Seven extra work items including concrete floor sealer, wall
short panels, leakage testing, pipe supports,and permit
processing.
19 $36,526 Eight extra work items including building security, lighting,
and electrical work.
20 $20,832 Seven extra work items including lighting and electrical
work.
21 $122,071 Six extra work items including roof curbs, studs, and roof
crickets.
22 $16,839 Six extra work items including duct, gutter, and ceiling work.
23 $122,472 Nine extra work items include occupancy changes, tube
steel and the related work, and artwork preparation totaling
$123,104 minus credit given for one of the nine work items
for roof parapets, flashing, and crickets totaling $632.
24 $46,654 Three extra work items including night sky cooling tank
repair work and parapet and roof details.
City of Palo Alto Page 6
25 -$37,158 20 extra work items including glass changes and book drop
and elevator improvements totaling $44,790 minus credit
given for five of the 20 work items including deleted A/V
work, geotextile fabric work, and storm drain/gas line cost
savings totaling $81,948.
26 $28,056 Five extra work items including roof substrate revisions and
curtain wall supports totaling $31,465 minus credit given for
one of the five work items related to roof drain plumbing
totaling $3,409.
27 $49,470 Eight extra work items including exhaust fan work,
additional channels, and roof work.
28 $24,225 Nine extra work items including expansion joint work,
kitchen equipment wiring, and roof and plumbing work.
29 $94,174 14 extra work items including exterior wall water proofing,
bathroom work, plumbing work, and electrical work totaling
$101,983 minus credit given for two of the 14 work items
including a WAP reduction and book drop work totaling
$7,809.
TOTAL $2,785,710 TOTAL CO’s 1-29
***For further information about each of the change orders see the attached corresponding
Contract Change Order Scopes of Work (Attachment A).
Change order requests submitted by the contractor are typically bundled together and
summarized in one single change order. On September 12, 2011,Council further directed staff
to submit any change order request which exceeds $85,000 to Council for approval. Staff is
interpreting this to mean an individual change order line item more than $85,000. (One may
note over the course of a period of time a number of on-site decisions are made, in order to not
slow the project down, which when complied later can add up to more than $85,000. Bundled
Change Order 11, for example, totals $224,662, but includes a series of change orders, none of
which exceeds $85,000).Council has approved one Change Order to date (Change Order # 17)
which contained line items exceeding $85,000).
Related Council Directives for the Bi-Monthly Report
Council further directed that staff report to Council on oversight activities. Therefore, attached
is the most recent Library Bond Oversight Committee agenda (Attachment B)and Library Bond
Oversight Committee minutes (Attachment C).
On October 17, 2011, Council requested information on two other related topics and these are
City of Palo Alto Page 7
addressed below.
1)Expenditures for New Consultants
The City Attorney’s Office has hired the following consultants to assist with the review of
construction costs requested by Council. The table below shows the amount encumbered
and the amount spent to date.
Contract Amount Amount Expended
ZFA Structural Engineers $25,000 $19,581
Legal Counsel (Jarvis Fay)$75,000 $58,362
Reidinger Consulting (Scheduling)$85,000 $72,327
Legal Counsel (Otis & Iriki)$235,000 $235,000*
*Staff will be returning to Council shortly for increased contract authority.
2)Outstanding Change Orders Proposed by the Construction Contractor (Flintco)
In addition to knowing the amount of the Change Orders approved to date by the City
(above), Council members asked the value of the outstanding change orders proposed by
Flintco but not yet approved or rejected. This information is contained in Attachment D.
The first graph on Attachment D shows both Potential Change Orders (PCOs), which is an
internal list compiled by the City’s construction manager of certain work items that could
eventually result in extra work claims,and actual Change Order Requests (CORs),a subset of
the PCOs, which have been submitted by Flintco to date.
A large batch of CORs was temporarily retracted by Flintco with the stated intention of
modifying them. The City has informed Flintco that its retraction may jeopardize the ability
of the City to act on these CORs. Due to the failure of Flintco to meet its self-imposed
deadlines for resubmittal of the CORs, the City has resumed issuance of Unilateral Change
Orders in order to ensure a cash flow for the subcontractors so they will not leave the job.
Recently, Flintco began submitting CORs again. Many of the newly submitted CORs appear
to be duplicative of,or inconsistent with,previous CORs. City staff and Turner will take
extreme steps to ensure that Flintco is not double paid.
City of Palo Alto Page 8
The latest bi-monthly report concerning all Library Projects (“Palo Alto Library Projects”) is
included as Attachment E.
Resource Impact
There are no resource impacts associated with providing the bi-monthly reports to Council. The
approved change orders are within the Capital Improvement Program Project (CIP)Budget PE-
09006 for the MPL&CC project.
Policy Implications
There are no policy implications in providing the bi-monthly reports to Council.
Environmental Review
Providing bi-monthly reports on this topic to Council does not constitute a project under the
California Environmental Quality Act (CEQA).
Attachments:
·A -MPL COs # 1-29 (PDF)
·B -LBOC Agenda_10-30-2012(PDF)
·C -LBOC Minutes_7-24-2012 (PDF)
·D -MPL Financial Charts (PDF)
·E -PAL Report Sept-Oct 2012 (PDF)
,
.' Contrac" Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Gontr~ct Ghange Oraer One.,.. continueq
, c • , j , ,
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension of time allowed, if any, for completion of the entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
Accepted for Contractor: Accepted for gity of Palo Alto:
By: B~~~~ ... By: ~.~
Title: Brian Stevenson Title: Karen Bengard
Flintco -Project Manager Public Works Engineering -Sr. Project Manager
Date: 14~/(O Date: 1'2/ (~(;D
Scope of Work
0 z ; 0:: 0 c;; 0 0 0 Description Reason for Change Q. c( W 0 (.) Amount
Clean up: Remove owner furnishings and Furnishing and equipment no longer needed by 1.1 x 001 001 001 equipment left behind after move. Recycle where 6,061
practical the city was no moved out of the buildings
Proj!ct Sign and Web camera mount: Provide a
1.2 X 001 002 001 second project sign on Meadow. Mou!,lt the 692 Extra features requested by city
Owner's webcam on a pole,
2 003 X x 001 ASI·03 Night Skv Cooling Water Service 0 Recommended by engineer and requested by
Increase size of pipe to reduce tank fill time city
Tree Service & Grinding: In lieu of demolition
contractor, use licensed tree service for scheduled Recommended by arborist and requested by
3.1 x X 003 001 removals along north and south property lines. 5,812 city to reduce risk of damage to neighboring
Perform work on weekend when school not in properties and to accommodate school hours.
seSsion.
Pruning: Licensed tree service to prune Recommended by project arborist and city 3.2 X X 004 001 remaining trees to optimize conformation and 10,826
future growth. arborists.
4 X 002 005 001 Floor Tile Abatement: Provide Abatement for 3,058 This was an existing hidden condition
approximately 400 sf of ACM floor tile. uncovered during abatement work
6 X 004 009 001 ACM conduit abatement: Provide abatement for 9,832 This was an existing hidden condition
concrete encased ACM underground conduit uncovered during site clearing and grading.
ASI-01 Conformed Set. ASI·001 and ASI-002 Conformed sets coordinate bid documents, are incorporated into contract documents.
8 001 X 006 001 Electronic files are reissued for construction. 5,444 addenda and the permit set into a Single set of
002 Reprint 10 conformed sets of plans and drawings for construction. Reprint needed
specifications. because prints from initial CD were unusable
Total for this change order 41,725
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
I
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Contrac'~ Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension of time allowed, if any, for completion of the entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
Accepted for Contractor: Accepted for City of Palo Alto:
By: ~~ S;~------By: jL p~
Title: Brian Stevenson Title: Karen Bengard
Flintco -Project Manager Public Works Engineering -Sr. Project Manager
Date: cz. /ez--/l Q Date: l v{ VC 0{ I>p
Scope of Work
ci z ~ 0 0:::
0 tn 0 0 Description Reason for Change D-oC( W 0 (.) Amount
5 003 007 002 Fuel Line Abatement 2,062.00 Concealed field condition: An abandoned fuel
oil line was uncovered during grading
7.2 004 012 002 ASI-04 Storm drain adjustments per Arborist 10,011.00 Tree roots interfere with new storm drain.
Adjust storm drain routing
10 010 002 RFI-045 Sanitary Sewer Manhole 21,029.00 Drawings show existing manhole in street that
isn't actually there. Add new manhole.
11 011 002 Drawing backgrounds for fire sprinkler 0.00 COR 011 resolved at no cost
Total for this change order 33,102.00
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
ContraCt.Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
,': ~. • 1;, • \ ' .' ,q ~(fjf1tract Cbange C!J;rder Three -contil1uec(, .' , . I
),' , ! _ , " 1 -<: "
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension of time allowed, if any, for completion of the entire work on account of each'Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
Accepted for Contractor: Accepted for City of Palo Alto:
By: BY:/C ~ R
Title: Brian Stevenson
Flintco -Project Manager
Title: Karen 13engard
Public Works Engineering -Sr. Project Manager
Date: Date: . -zJ 9'// /
Scope of Work
ci z ~ 0:: 0 in 0 0 0 c( w 0 0 Description Amount Reason for Change Q.
2.2 003 021 003 ASI-03 Night Sky Cooling WaterprOOfing 3,247 Manufacturer recommendation
7.1 004 014 003 ASI-04 Pavers per Arborist 10,661 Existing tree roots in the way
8.1 002 003 ASI-02 Conformed Set Permit coordination 0 Final plan coordination and printing
13 024 003 Alternate Exterior wall system 93,188 Upgrade wall insulation capability
14 005 005 015 003 ASI-005 Structural steel intersections Bldg B 4,059 Design coordination
ASI 007 Steel connection details including
18 007 006 026 • RFI 099, 113, 115, 116,126, 133 & 134 101,752 Design coordination
• schedule recovery cost
34 006 017 003 ASI 006 RFI 079 ADD Fire Hydrant Valves 2,594 Design coordination
43.1 008 Curb Plans Bldg A 0 Clarifying to support construction layout
43.2 010 Curb Plans Bldg B 0 Clarifying to support construction layout
43.2 011 Curb Plans Bldg C 0 Clarifying to support construction layout
Total for this change order 215,501
ApPENDIX B -CONTRACT CHANGE ORDER ' PAGE20F3
-, ,
ContraclChange Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Contract Change 0r:d,~r Eou,r·'-c6ntintle'tjJ
", , Pt ~ ~ '-; , '" , ~ >" >~" I ~ i, .... ~,'. ~ ,,,? , ~ ~ r ~ k" ' ., -:: , ~ " ,"
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension of time allowed, if any, for completion of the entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
Accepted for Contractor: Accepted for City of Palo Alto:.
L
By: ~ S~ ::.. By: £-f2-~
Title: Brian Stevenson Title: Karen Bengard
Flintco -Project Manager Public Works Engineering -Sr. Project Manager
Date: :J/z/t, Date: ",/4//(
I ".,. , ,
Scope of Work
0 z ~ 0:: 0 en 0 u: 0 Description Reason for Change tl. 0:: c( w 0 Amount
7.3 004 023 ASI-04 (partial) Site Electrical at Oak Tree $ 3,253~ Arborist request to min impact to roots
16 139 013 RFI-139 Green Wall Footing $ 7,894' Provide green wall footing by extend (e) footirig
21 185 029 RFI185 Slab Dowels Bldg "B" and "C" $11,477 , Dowels provided at additional locations
22 025 Glazed Handrail Thickness $ 52,627· Thicker glass increase stability to railing
23 022 Energy Dissipater at Curb Cut $ 3,981' Porous concrete infiltration basin prevents mud
26.1 009 019 ASI 009 SS & SD Changes $150,000 Gas transmission line coordination & safety
33 054 016 RFI 054 Wye connections at clean outs $0 Contractor coordination -no cost change
35 140 018 RFI140 Fire Line Riser at Bldg "C" $0 Contractor coordination -no cost change
40.1 258 031 RFI 258 Water Stop at Concrete Transitions $ 8,014 Extra water protection provided
44 233 027 RFI 233 Raised Fir @ Rm A121 & 127 $4,381-Sealed concrete changed to raised floor
45 142 028 RFI142 Encase Columns in Concrete $ 1,127-Extra protection provided at structural steel
Total for this change order $ 242,754"
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contrac·t·,Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
~ontract Change Or,cler P~;.::--cOl1tit;J,tled
' '
r • I ' ,,'
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension oftime allowed, if any, for completion ofthe entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
Accepted for Contractor: Accepted for Ci!y of Palo Alto:
By: ~~= -By: fL-/2-£/
Title: Brian Stevenson Title: Karen Bengard
Flintco -Project Manager Public Works EQgineering -Sr. Project Manager
Date: ~ft~!t( Date: !fI/(/I/
I
SCOPE OF WORK
0 z ~ 0 u:: u; 0:: 0 0 IX: <C w 0 Description Amount Reason for Change D..
3.3 049 Tree Pruning Supplement (arborist direction) 1,793 Requested by Arborist
17 057 006 ASI 06 RFI 057 Building Grid discrepancies Included' "'Clarification included
17 064 006 ASI 006 RFI 064 Type LR1 Lighting Fixture Included' Clarification Included
17 073 006 ASI 006 RFI 073 Sidewalk Drawing Conflict Included \ /Clarification Included
17 077 006 ASI 006 RFI 077 & 77.1 Stand Pipe Detail Included~ Clarification Included
17 094 006 ASI 006 RFI 094 Hydronic Piping under slabs Included '/ Clarification Included
17 096 006 ASI 006 RFI 096 Slab Elevation Conflicts Included f V Clarification Included
17 111 006 ASI 006 RFI 111 Storm Drain Lines Bldg C Included' Clarification Included
17 144 006 ASI 006 RFI 144 Mechanical Chase Included .... Clarification Included
17.1 237 006 033 ASI-006 -FSD Power & Monitoring 2,574~ Fire safety drawing coordination
17.2 006 038 ASI 006 -Power and Lighting 13,054 ' Original fixture no longer available
17.3 239 006 040 ASI 006 + RFI 239 HVAC Fire Smoke Dampers 28,210 ... /Fire safety drawing coordination
17.3 071 006 040 ASI 006 + RFI 071 & RFI 094 Hot & Chill Water Included" Better utilizes mechanical area
17.3 006 040 ASI 006 -HVAC ductwork Included' Better utilizes mechanical area
17.4 252 006 041 ASI 006 -Plumbing 5,225 t !Resolves conflicts with structure
21.2 185 050 RFI 185 -Grade Beam to SOG Dowels Final 1,874' Stiffens foundation
26.2 009 020 ASI 009 -Concrete Driveway -4,500, /Protection over PG&E gas transmission line
41 081 032 RFI 081 -Delete Spare Luminaire Req. -30,000~ VSpare fixtures not required
42 012 044 ASI 012 -Steel Roof Beams 5,464~ VRoof support required
48 267 007 043 RFI163/267 Trapzilla (CM-14,67,95) 5,602 VHealth Department requirement
53.1 254 030 RFI 254 -Raised Floor Boxes @ Program Rm. 2,218. V Connect at finish floor level
58 162 051 RFI162 -Short Grade Beam line A3 3,678", VRequired reinforcing steel
62 182 034 RFI 182 -Conduit for Exterior Signs 844.1 Not previously provided
89 042 City of Palo Alto Dump Fees -31,600 ... Reimburse city expense
Total for this change order $4,436.-v
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
, ~
Contrac"tChange Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
: Contract Ghang~ 0t'der Six,-continu~tic
~ " ~ ( c'
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension of time allowed, if any, for completion of the entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
Accepted for Contractor: Accepted for City of Palo Alto: ./
By: '6~ ~ By: /I/~
Title: Brian Stevenson Title: Karen Bengard
Flintco -Project Manager Public Works Engineering -Sr. Project Manager
Date: +l2-;r~1 Date: tf/k 1ltt I , •
SCOPE OF WORK
0 z ~ 0:: 0 (j) (J iL 0
D-o:: <C 0 Description Amount Reason for Change
32 003 071R2 ASI 003 Bike Rack & Other Misc. Changes 3,7531-VTougher finish, required connection
50.1 061R2 Gas Transmission Line Protection 9,128 .. VProtect existing gas main
69 307 068 RFI 307 -Plumbing Pipe to Match Fir Sink 701v V Fixtures must match outlet
70 229 058 RFI 229 -Relocate Rain Water Leader 254. V Strengthen concrete curb
77.1 144 008 048R1 RFI144 -Chase Curb 1 ,296 ~ VStrengthen mechanical chases
77.2 025 063 ASI 025 -Curb Height @ Bldg A Planter 5,198" V Strengthen concrete curb
105 428 069 RFI 428 Deck support for Green Roof Bldg A 4,793~ / Support sloped roof deck
Total for this change order $ 25,123~ /
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
-
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
'"
; ~C!Jlitract Change Order Seven -continlJed
-. : ' , , : -" -1
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension of time allowed, if any, for completion of the entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
Accepted for Contractor: Accepted for City of Palo Alto: .........,
By: 13.-.......=. <0"' By: /C~
Title: Brian Stevenson Title: Karen Bengard
Flintco -Project Manager Public Works Engineering -Sr. Project Manager
Date: ~I/r//(' Date: &(0071 (
~ " SCOPE OF WORK
0 0 z
0 z ~ 0:::
0 :i ;:;: ~ 0 Description Amount Reason for Change D.. 0 0::: w 0
002.3 ! V167 039 028 077 RFI 039 Xypex, EClipse & Fibermesh at NSCT 9,863. ~oisture protection
019.1" ~66 188 013 073R1 ASI 013 -Relocate HVAC at terazzo floor 13,360 ~Ioor and wall conflicts
019.2· D 466 073R1 RFI 466 Duct Shape Change at Bldg A 0, Vlncluded in COR for PCO 019.1
024 t V126 023 066R2 ASI 023 Smoke Damper Electrical 3,727. VFire Detection Coverage
029 ~ v 90 306 075 RFI 306 -Reroute CHWS/R Pipe 9,544, Ii Beams, columns, and electrical conflicts
053.2 I V 74 192 036R1 RFI192 -Power/data Box Rm C126 3,236~ II Missing power/data box
054.1 L v68 259 024 037R1 ASI 024/RFI 259.1 -Data Cable Routing 24,778. lilnfeasible routing
054.2 I 1/136 029 065R1 ASI 029 Data Cable Routing 2 6,536 ;To complete data infrastructure
060 l V99 293 059 RFI 293 & 294 Plumbing Pipes in Curbs 3,470 / Accommodate rebar in curbs and walls
063 . 135 027 064R1 ASI 027 Traffic Signal Plan -Middlefield Rd 5,601 t /Clear ADA path
065 • /108 322 045R1 RFI 322 SS rods at Floor Boxes 4,279\ Vvapor proofing concerns
084 ~ /112 358 055R1 RFI 358 -NSP-2 VFD Location Clarification 2,685, VMore durable enclosure
085 ~ 87 309 060R1 RFI 309 -Grout Pipe 5,094. VProtect penetrations
097 v V 122 371 053R1 RFI 371 Floor Boxes 5,723. VFloor boxes incompatible with AV devices
107 /.. V 152 468 011 080R2 EWA 011 New Loadbreak Cabinet 7,420 . V New city electrical department requirement
111 v V 184 081 Granite Bollards and Accent Stones at Arch -17,208 ho be provided by artist
112 t V175 078R1 Conduit Type MC Cable -18,453~ I Value engineering
113 f /179 481 084R1 RFI 481 CHS&R at FCU-21A 2,942' To complete connection
122 b /180 330 083R2 RFI 330 Roof Hatch at NSC Tank 1,707 Accommodate mechanical systems
Total for this change order $74,304
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: 011136473
Contract Change Order Eight -continued
The undersigned Contractor approves this Change Ol'derljs .to the changes, if any, in the contract price specified {or each Line Item
and as to the exteilsioil oI(ilile allowed, if any. for completion orlhe entire work onaccollllt of each Line Item, and agrees to filfnish
ail labor aild materIals alld perform all work necessary to complete iI!iyadd{tional work specified therein, for the consideration stated
therehl. It is understood that the timelllld cost adjusIlllelitS set forth iii this Change Order include filii coillpensati()il for any impacts
OJ' delays associated with the Line Items addressed 111 this Change Order.
/?
'i: 6ntractor: Accepted for City.
By:
Title: Tit •
Oate: Date:
SCOPE()F wo~k
~ 0
0 z ~ 8 ~ :E Ii: .~ . Description Amount 0 0::
009 012 052 008 RFI 052 -Non-expansive flll Included
028 020 088 07.9 RFI 088 Structural Slab Elevation Included
031 015 065 0~2. RFI 065 -Perforated Metal Panel Ceiling Ircluded
(140.2 OS9 119.2 <i39R2 RF1119.2 -Waterproofing at Foollngs Included
040.3 078 263 039R2 RFI263 -Waterproofing Included
·040.4 050 205 039R2 RFI 205 -sqo Waterproofing @ Bldg A Included
.040.5 104 343 03\lR2 RFI 343 -Waterproofing at Planters Included
040.6 102 329 020 039R2 ASI 020 RFI ~29 -Vapor Barrier Issues Included.
(j~Q.<l 109 339 010 046R1 RFl280/389 Slurry Telcom conduit Included
059 060 035 Spare CondUlIs In.cluded
047 Change Request Settlement $ 214,144.
046 195 Fliiltc() Field Staff Supplement $171,107.
Settlem&nt Total $ 385,2~1.
ApPENDIX B -COIITRACrCIlANGE ORDER PAGE20F3
/
C)
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number! C11136473
!-,-t ' '\ ~:; ': 1"-~.~,,-~~.::: ,", ",~-> ~I,' ,,~. "',--', -~-:,-;-;~ ~ --, ~
:eCYIJtract Cliange'0ra,e,p,'1\l;,ne .,....··co:ti,'tmu~a., ",.:',:,-. '. "" . , " ,',:, . ~: __ ,:.:,~. '.:' ,'~', ,'_:.'~t, ,',:: : : ;'; ':: .:~--: '~"~~' ';::.,:~;'j
v~ _ ~ _ _ ~. _>_ .' ~ ~.:. I. L 1_, \ ,_.[c '._ ,.,. _. ::., _ ~l' __ -",
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension of time allowed, if any, for completion of the entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additiomil work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addfessed in this Change Order.
Accepted for Contractor: Accepted for City of Pale Alto:
.A
By: By: /~ -e
Title: Brian Stevenson Title: Karen Bengard
Flintco -Project Manager Public Works E;ngineering -Sr. Project Manager
If) (c,t(/ I / •
Date: Date:
(
SCOPE OF WORK
0 US ~ 0::
0 :E u:: 0 Q. 0 0:: « UJ 0 Description Amount
020 048 187 125R1 RFI 187 Basketball Court Slab 27,969
.. ~ 045.1 171 491 094 RFI 491/435 Encased Col in Cone AA & AB @ A 10 1,215
045.2 186 543 093R1 RFI 543 & 557 Encased Col at Green Wall 6,056
077.3 155 390 035 076R2 ASI 035 Curb @ Library on 2/F 62,961
077.4 159 401 038 096 ASI 038 Curb @ Bldg B 6,988
077.7 168 043 092 ASI 043 Curb Heights @ Library on 2/F 2,320
077.8 181 044 097 ASI 044 Curb @ Bldg C 1,724
095.1 228 042 ASI 042 Cone. Curb at Bldg B bit High & Low Roof 11,453
097.1 122 371 RFI 371 Rock at Floor Boxes 957
101.1 125 022 087 ASI 022 Curb at Stair 3 (Bldg A) 2,811
085R2 .
110.2 196 037 099 ASI 037 Concrete 3,384
116 249 123 Art Sculpture Foundation 20,066
056
126.6 187 064 Tube Steel Anchor Bolts & Base Plate Grout 5,149 079
082
143.1 182 538 095 RFI 538 I 545 Concrete curb at NSC tank 11,821
144 183 540 114 RFI 540 Book Security Gate Recessed Slab 2,825
148.3 189 592 RFI 592 Thickened Concrete on Roof Edge 14,922
157.1 252 724 073 ASI 073 Courtyard Seatwalls 9,957
168 054 212 105 RFI 212 Concrete & Rebar at C.L. OIAB 3,128
Total for this change order $195,706
u
ApPENDIX 8 -CONTRACT CHANGE ORDER PAGE20F3
9 ,'lit . ','
:Q \.~.
Contract Chang~ Order
.-City of Palo Alto
Department: Public Works En,gineering
Contract Number!: C11136473
Contract Change Order Ten -continued
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension of time allowed, if any, for completion of the entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
Accepted for Contractor: Accepted for City of Palo Alto: 'A
By: By: I~~
Title: Brian Stevenson Title: Ka'ren Bengard I
Flintco -Project Manager Public Works Engineering -Sr. Project Manager
" /0 /"001 ~{ Date: Date:
t
SCOPE OF WORK
.... ''It: 0 '2 .., '<I' ... 0 u:: en 0 0 a. 0 0:: c( II. 0 Description Amount
002.4 162 489 082 RFI 489& 039,1 Apply Aquaron at NSC Exterior 10,662
003.4 268 026 146 FO-026 Tree Protection Measures 3,598
024.1 093 291 032 086 RFI 291 -FSD in Toilet Room C131 2,736
038 098 362 032 056R1 RFI 362 -Boxes for Light Fixture Drivers 1,549
046.1 Flintco Field Staff Supplement (October 2011) 46,206
071 101 320 032 057R1 RFI 320 -Relocate Elec Recepts to Fir Box 812
072 070 272 032 111 RFI 272 -Obi Check & Hydrant Bury 678
074 067 267 032 088R1 RFI 267 Grease Interceptor riser to 3rd floor 3,929
087.3 138 015 074R2 ASI 015 -HVAC Changes 3,629
103 192 031 098 ASI 031 Plumbing Fixture Changes -712
134 205 381 032 100 RFI 381 Conduit Stub-Up at Bldg C -721
153 208 276 032 102 RFI 276 Relocated Pull Box & Conduits (Courtyard) 2,594
197 264 767 032 139 RFI 767 Wood Fiber Tapered Edge Strip 2,112
Total for this change order $78,514
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
-'
--'-,
~ni1rJ -r4,vsat-to Contract Change Order'-
.~'r ~~,1 City of Palo Alto
~~~ ;;I / Department: Public Works Engineering ~~J~~~~'~ ___ c_o_n_t~_a_ct_N_u_m_be_r_: ____ C_1_1_13_6_4_7_3
-------------, --, .. ." _. --. -----~ ----------,------.--------------,
Contract Change Order Eleven -continued --. . -. ----.. -.-_. . ---------------
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
-and as to the extension of time allowed, ifany, for completion of the entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
_ Accepted for Contractor:
By:
Title:
Date:
)
t'
Brian Stevenson
Flintco -Project Manager
'0 N ... "t-0 ::i u:: tn A. U 0:: c(
039 051 184
051.1 082 195 061
055 063 197
087.1 096 315 015
092.1 121 345
092.2 285 780
092.3 329 911
094.2 123 486 021
110.1 158 037
110.3 144 037
133 134 374
189 265 562
209 288 582
228 317 945
Key:
I. Potential Change Order
2. Change Management
ApPENDIX B -CONTRACT CHANGE ORDER
ID 0 I&.
032
012
012
032
032
Accepted for yity of Palo Alto:
By: £~~
Title: Karen Bengard
Public Works Engineering -Sr. Project Manager
Date: / ~!/l.(/II
SCOPE OF WORK
'-:) -
'ir: 0 0 Description
122R1 RFI 184 Walkways at North Parking
089R2 ASI 061 Electric Vehicle Chargers
126 RFI 197 -Mech Yard Conc Pad
047R2 ASI 015/ RFI315 Curtain Wall Mullions
108 RFI 345 NSC Tank Interior Pipe Supports
186 RFI 780 NSC Tank Underfloor Return Pipe Supports
164 RFI 911 NSC Tank Roof Pipe Supports
052R2 ASI 021 / RFI 486 Beam & Bent Plate Bldg A
085R3 ASI 037 Beam Strengthening Bldg A
109R1 ASI 037 Steel Column Bldg A
169 RFI374 Load Break Cabinet Bollards
155 RFI562 & 743 Beam Penetrations at G.l. C4
185 RFI582 & 816 Fixture/Relay Cabinet Switches
163 RFI 945 Silva Cells at Canopy Footings
Total for this change order
Amount
4,353 •
35,903
12,193
5,000
9,602
18,915
45,942
4,067
61,501
9,113
10,623
2,860
2,828
1,762
$224,662
/
/
/"
./
./
,/
./
./
3: Request for Information 5. -Field Order or Extra Work Authorization
6. Change Order Request 4. Architect's Supplemental Instructions
PAGE20F3
I
ii-•
,"
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
, . . ,:, .:~
";o®'d~t;~ct'6h~rig'~-'e~ae~';:P;;;'~lv'e,~ c'~~:tiiru~ti : .. ,. ~ .. " -" : -:,~-:j ~, <:, " _':' _.. _,', ( r~: ~~~]j , . , .-, t ~ , . ' , ~~ 11 .,' ~,".J.'-""": .'._ . __ ~-!,~.~-,-".. "-"_: '. '. --.. \,-,. _.~_::. ,,, .. ' . ' .. ', ~ ,-' L .-.. -, ~, .. \.. "-~ -. , .---, .,'",
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and\as to the extension of time allowed, if any, for completion of the entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
~ ..
Accepted flOr Contractor:
By:
Title:
Date:
f~i) \ ... /
' . .I.)Oi/\.i.{-:l>( 'flit'\. be.t:.:-....vsc. 0+'
Brian Stevenson
Flintco -Project Manager
52e c~.\.-j..~cJ .. ,-e "Q e ""'-''-~ \
'0 '" .., "t.. 0 :E u:: tn D. 0 a: «
077.6 216 585 025
087.2 097 239,1 015
114 174 498
119.4 059 196 034
150 197
172.1 256 075
271 335 967
Key:
1. Potential Change Order
2. Change Management
ApPENDIX B -CONTRACT CHANGE ORDER
Accepted for City of Palo Alto:
-:;tl, l cXlI\..c,(jc,-'l e By: /L, ~ .4' -
Title: Karen Bengard
Public Works Engineering -Sr. Project Manager
Date: / /1/12-
SCOPE OF WORK
U) D::
0 0
II. 0 Description Amount
032 152 ASI 025 RFI 585 Curbs @ Stair 1 799
032 090R4 ASI 015 -Electrical C~anges , -3,786
032 113 RFI 498 Plates & Ba~at Bldg A Skylight 318
106R2 ASI 034/RFI 196 Ladder at Penthouse Roof 3,683 v
154R1 Class 1 B 3/4-in Drain Rock 2,707
027 130R1 ASI 075 AN Rough-Ins in MPR (C139) 8,225
211 RFI 967 SDMH Rim Elevation North Parking Lot 829 v
Total for this change order 20,347 v
3. Request for Information 5, Field Order or Extra Work Authorization
6, Change Order Request 4. Architect's Supplemental Instructions
PAGE20F3
li2;;r;'~;:-~;L':'-;-" ,~>'-' :'~J "",~ _,", ~"'_/~;":-.~-~ -;'f:' z-"~'-~~", -! -:"'-,-;:'-f:;;:':~'\!'l' ,,<;~. "
Contract Change Order
City of P~lo Alto
Department: Public Works Engineering
Contract Number: C11136473
-.s _; , 'C • , , ' . " , '" " :·~~;(j:n:t/Jact ~aha(1g~' r!Jraer 7}hifff:~en -con·tif1(teifr ' 1.:t..i'~;_·1:~;'-.: .(!-,_ -~ _-'_ ',~>. ''''~,_~~.l:,",.,J _.--.-':.~ " ..... ! _,,' • _:'.'._' f,'_-._ .-. , , " :',':. .. .. , ")
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension/oftime allowed, if any, for completion ofthe entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
, or delays associated with the Line Items addressed in this Change Order.
Accepted' for Contractor:
By:
Title: Brian Stevenson
Flintco -Project Manager
Date:
0 N ... "t-0 ::E ii: en a. 0 0:: c(
057.1 064 2,53 034
057.2 064 319
057.3 064 283
081 088 246
121 064 518
125.1 064 426 051
125.2 064 569 053
127.4 312 098
156 064 605
202 277 662
239 319 872
255 353 . 266 320 620
Key:
1. Potential Change Order
2. Change Management
ApPENDIX B -CONTRACT CHANGE ORDER
III 0 u.
032
032
032,
032
032
032
032
032
Accepted for City of Palo Alto:
" . By: ""~ ,,~/ £?
Karen Bengard -(
Title: Public Works Engineering -Sr. Project Manager
Date: 1/;[t/I2--
SCOPE OF WORK
it: 0 0 Description
103R4 Metal Stud Framing -Backing, Rating, Soffits, Panels
103R4 RFI319 -Wall thick, for panel @Bldg B
103R4 RFI 283 & 283.1 -Wall thick. for plumbing @ Bldg A
167R2 RFI246 -Tackboard Room A216
103R4 RFI 518 Elevator Shaft & Rated Walls
103R4 ASI 051 Wall Revisions & Dim, Clarifications
103R4 ASI 053 Wall Revisions & Dim Clarifications (B&C)
200R1 ASI 098 Relocate Traffic Control Cabinet
103R4 RFI 605 Partition Wall Conflicts at Beams & Col.
103R4 RFI 662 Stud Framing at Skylights
179 RFI 872 Access Control & Alann Interconnect
199R1 Light Fixture FY1 to FA1
176R1 RFI 620 & 894 Mechanical Yard Exhaust Fan Wiring
Total for this change order
Amount
69,875
Included
Included
1,591
Included
Included
Included
1,409
Included
Included
2,322
3,423
2,101
80,721
./
,.,r"
3. Request for Information 5. Field Order or Extra Work Authorization
4. Architect's Supplemental Instructions 6. Change Order Request
PAGE20F3
Contract ~hange Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
;J~iil1il?~dt 'Ghi';'ge ,(iJirder; 'Rti/IJI;,t~en.~· c:clntrni:J~i:i , -, , .
I <, '.': I~:\~~ , , " , . , , , b~''i'~''_'~'·I~_ j' '1~~'1. ~"~"_.LF __ ~ i, ,,:" ,'. ". :t , • '" "'1 , . -" .
The undersigned Contractor approves this Change Order as to the changes, if any, in the contract price specified for each Line Item
and as to the extension of time allowed, if any, for completion of the entire work on account of each Line Item, and agrees to furnish
all labor and materials and perform all work necessary to complete any additional work specified therein, for the consideration stated
therein. It is understood that the time and cost adjustments set forth in this Change Order include full compensation for any impacts
or delays associated with the Line Items addressed in this Change Order.
Accepted for Contractor: Accepted for City of Palo Alto:
By: By: ;KA_~
Brian Stevenson Karen Bengard Title: Flintco -Project Manager Title: Public Works Engineering -Sr. Project Manager
Date: Date: ~//5/;2-
SCOPE OF WORK
'0 CD
N "l.. "t-Il) 0::.
0 ::E u-rn 0 0 Q. 0 0: « u-0 Description Amount
101.2 125 022 087R1 ASI 022 Stair 3 & Ramp Bldg A 11,384
148.1' 189 592 132R2 RFI 592 Thickened Roof Edge -22,400
205.2 284 782 032 187R2 RFI 782 EF & CU Equipment Curbs 13,939 v
216 296 768 208R2 RFI 768 Signage Support at Stair 1 Exterior 4,055
217 297 840 032 182 RFI 840 FPWB at Book Drop (Bldg A) 2,250
Total for this change order 54,028
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
EXCLUSIONS
"'0 N '-0 ::E
Q. 0 Description Exclusions
101.2 125 ASI 022 Stair 3 & Ramp Bldg A Concrete curb (See PCO 101.1 in CO-09)
205.2 284 RFI 782 EF & CU Equipment Curbs Crickets at green roofs (To be processed under pce 165.1-165.3)
This Change Order is being issued unilaterally by the City, The basis for the adjustment in the contract price was
determined by the City pursuant to Section 7.2.4 (ii) & (iii). Flintco has indicated that it is unwilling to execute a Change
Order because it does not wish to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE2oF3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted fo!" Contractor: Accepted fOI' City of Palo Alto:
By: Signature declined By:
Title: Andy Brophy Title: Karen Bengard
Flintco -Project Manager Public Works Engineering -Sr. Project Manager
Date: Date:
SCOPE OF WORK
'0 N C') "t-.., "it:
0 :E u:: U) 0 0 -Q. 0 0:: < u. 0 Description Amount
061.1 163 019 117 ASI 019/049 Electrical 34,900
061.1 163 019 117 ASI 0191049 Access Floor 2,995
061.1 163 019 117 ASI 019/049 HVAC Fire Smoke Damper, Fan Coils, 47,516 ductwork and Hydronicpipinll (see ASI narrative)
061.2 163 511 117 RF15111-114 hydronic line 1 duct conflict Included
061.2 163 536 117 RFI536 1 ASI 019 CHS/HWS piping clarification Included
061.2 163 563 117 RFI 563 Ceiling Returns in Building C Included
061.3 various ASI related RFls 568,609,617,618,623,635 clarify only 0
137 244 716 069 032 148 ASI 069 Telecom Cables to AN Racks in Bldg C 1,980
172.3 311 088 042 180R1 ASI 088 Audience & Presenter Lighting MPR (C139) 43,025
177 301 895 166R3 RFI 895 Import Soil for Silva Cells & Planting Areas 37,736
258 384 112 255 ASI 112 Electrical for Book Sorting (A 118) 2,024
290 429 119 035 253 ASI 119 Lighting Controls Daylight Sensors & Power 6,410
Total for this change order 176,586
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was
determined by the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change
Order because it does not wish to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Contract Change Qrder Sixteen -continued
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor: Accepted for City of Palo Alto:
By: Signature declined By:
Title: Andy Brophy Title: Karen Bengard
Flintco -Project Manager Public Works Engineering -Sr. Project Manager
Date: Date:
SCOPE OF WORK
.... 0 N .., "t-Il) Q:
0 :E u::: en 0 0 -Q.. 0 a:: < LL 0 Description Amount
126.07 339 784 none 032 175r2 RFI 784 Tube Steel Base Plate modification 4,253.
126.14 340 None None 029 174R2 Exterior Envelope Recovery Cost 15,260. (LB Construction 844 hours overtime over 20 days)
127.1 222 None 045 016 120r2 ASI 045 Traffic Signal Modifications 33,743
127.2 222 none 080 016 120r2 ASI 080 Traffic Signal Modifications inc
Total for this change order 53,256.
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was
determined by the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change
Order because it does not wish to be bound by subsection 7.2.13 of the. Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
I
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Contract Change Order Seventeen -continued
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor:
By: Signature Declined
Title: Andy Brophy
Flintco -Project Manager
Date:
SCOPE OF WORK
'0 N ... "'t.. .., a;
0 :::E u::: U> 0 0 Q. 0 0:: <C LL. 0 Description Amount
126.1 187 014 137R5 FO-014 Purchase Material for Tube Steel Included
126.2 187 556 064 015 137R5 ASI 064 FO-015 Fabricate & Install Tube Steel 278,710
126.3 257 056 157R4 ASI 056 Tube Steel for Book Drop & Cafe Front Included
126.4 257 079 157R4 ASI 079 Supplemental Exterior Wall Steel Revisions Included
126.5 257 082 025 157R4 ASI 082 Supplemental Tube Steel Revisions Included
Total for this change order 278,710
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was
determined by the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change
Order because it does not wish to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
;"@,ontract Cbang~ OrtiJ:et:i£ifihf~~~ ~,'bP~tinueCJ .,: ,
, , L" <, • _ .!. , , < , ~ J~ ~ , ,
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor: Accepte~ioI:-C.i~ of ~to: LL
By: Signature Declined By: (~~~
Title: Andy Brophy Title: Phil Bobel
Flintco -Project Manager Asst. Directpr of Public Works
Date: Date: 7/J~/;Z-
/ f
SCOPE OF WORK
'0 N '" '<t II> "b::
0 ::::E u:: en 0 0 D.. 0 0:: <C u. 0 Description Amount
027 022 104 Trailer Permit Processing 8,546. ,/
040.7 254 024 129.3 FO-024 Concrete Floor Sealer at Bldg A 20,279. ./
061.2 163 511 117 RFI 511 Pipe Routing Allowance adjustment 1,299. ./
061.4 163 536 117 RFI 536 Upgrade Pipe and Valves at AHU2A 2,662. /
182 238 694.1 194 RFI 694.1 Roof Pipe Supports over TPO Roofing 11,086. / (include lateral support per code on pipe over 3")
187 258 654 135.1 RFI 654 Duct Leakage Pressure Test 12,024. ,/
204 279 159.3 Accel-E Wall Short Panels -Bldg A 20,927. V
Total for this change order 76,823.
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was
determined by the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change
Order because it does not wish to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE 20F 3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Qqntract Change Order Ninet~e.t'1 -continueCi . "' \ ' ' ,
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor:
By: Signature Declined
Title: Andy Brophy
Flintco -Project Manager
Date:
.... 0 '" '" -.t
0 ::i u: (j)
D-O 0:::: c(
172.5 371 108
199.1 281 757 081
199.2 500 1231
200.1 291 086
220 304 095
248 361 975
291 418 121
308 425 1141
Key:
1. Potential Change Order
2. Change Management
SCOPE OF WORK
on COo::::
0 0
lL 0 Description
267 ASI108 Projection Screens in MPR (C139)
189 ASI081 Lighting & Pavers on 21F Terrace at Bldg A
RFI1231 & 1231.1 Light Fixture mounting on pavers
203 ASI 086 Building Access & Security
204 ASI 095 Lighting on Bldg A 2nd Floor -ASI void
235 RFI 975 Basketball Court Lighting
254 ASI121 Lighting Controls Power Modules (C139)
261 RFI1141 Light Fixtures & Fire Rating (A112)
Total for this change order
Amount
1,745.
1,126.
included
27,112.
o.
921.
4,452.
1,170.
36,526.
;/
./
/
./
II
/
./
./
V
3. Request for Infonnation 5. Field Order or Extra Work Authorization
4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was
determined by the City pursuant to Section 7.2.4). Contractor has indicated that it is unwilling to execute a Change Order
because it does not wish to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
, ,_ ,c,.-, ,
> {)ontract Change Order Twenty -continU,ed ' -"
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor:
By: Signature Declined
Title: Andy Brophy
Flintco -Project Manager
Date:
SCOPE OF WORK
... '" 0 N ., '<I' 1ft 0::
(,) :it u: en 0 0 a.. 0 0:: « u. (,) Description Amount
051.3 333 953.1 061 252 RFI 953.1 Pullbox for EV Chargers 595.
173 233 382 047 171R1 ASI 047 Light Fixture & Electricity 10,407.
176 289 788 087 184 ASI 087 Smartboard-PC Telecom Connection 4,475.
198 280 077 190 ASI 077 A-V for Flat Panel Displays 729
199.3 281 1231 081 189.1 RFI1231 Light Fixture Price Adjustment 1,980
296 416 1118 233 RFI 1118 Light Fixtures for Ceiling in Stair 1 978.
312 421 1124 285 RFI1124 Elevator Room Hard Lid Ceiling (A121) 1,668.
Total for this change order 20,832.
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was
determined by the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change
Order because it does not wish to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
" Contract Change Order Twenty One -continued . , , ,
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor:
By: Signature Declined
Title: Andy Brophy
Flintco -Project Manager
Date:
SCOPE OF WORK
"'0 ... .. ., "t.. '" 0::
0 :E u:: U) 0 0 Cl. 0 0:: <C LL 0 Description Amount
117 176 502 013 133 RFI 502 Sloped Deck & Shear Studs -Bldgs. B & C 43,388.
154 300 731 120. 028 165 RFI 731/ASI120 Roof Curbs to support PV Equipment 49,969.
165 215 501 065 032 124R3 ASI 065 Green Roof Crickets (Bldg B & C) 20,320. 067
215 295 679 032 247 RFI 679 Deck Opening for Duct Shaft 3,803.
254 366 943.1 264 RFI 943.1 NSC roof Sprinkler Branch End SS Cap 4,591.
270 334 963 205 RFI 963 Zero Air Flow Duct Smoke Detector 0
Total for this change order 122,071.
Key:
1. Potential Change Order 3. Request for Infonnation 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was
determined by the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change
Order because it does not wish to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
(
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor: Accepted !2!: City of Palo Alto:
By: Signature Declined
Title: Andy Brophy
Flintco -Project Manager Title: Phil Bobel
Asst. Director of Public Works
Date: Date:
I
SCOPE OF WORK
'0 '" . .., "t.. on ~
(J ::IE u::: en 0 0 Q. 0 0:: c( La. 0 Description Amount
180 591 266 RFI 591 NSC reducer for vortex filter included
180 631 266 RFI 631 NSC gutter to storm drain -Bldg A, line AC included
180 674 266 RFI 674 Duct routing adjustments to ASI 049 included
180 751 266 RFI 751 MEP chase to access ceiling. Bldg C line CO included
180 893 266 RFI 893 Audio Video routing Rack R35 to ceiling. Bldg C, line
AO included
180 708 266 RFI 708 & 708.1 MEP chase to access ceiling. Bldg B, line BC included
All Trade work related to these RFls is included. included
Total for this change order 16,839. ,//
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was
determined by the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change
Order because it does not wish to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
,
Contract Change Order
City of Palo Alto·
Department: Public Works Engineering
Contract Number: C11136473
Contract Change Order Twenty 71flree -continued
F
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor: Acce~~ City of Palo Alto:
By: Signature Declined By:t~~
Title: Andy Brophy Title: Phil Bobel
Flintco -Project Manager Assistant Director of Public Works
Date: Date: q/5)2-
I I
SCOPE OF WORK
'0 '" "l... "'t.. .., 0::
0 :E u. U) 0 0
0.. 0 ~ c( u. 0 Description Amount
119.1 665 112 ASI 034 Roof Parapets, Flashing and crickets Credit 119.2
119.3 690 034 118 All AS 034 work not addressed in previous change orders is V 119.5 918 239 included in this change. (632)
056
126.08 262 784 064 219 Trade work related to Addition of Tube Steel 28,945. '" 851 079 222
082 ,/ 126.11 330 811 195.1 RFI 811 & 811.1 Tube Steel for Cantilever Wall at Library Entry 33,941. • 811.1
Notch Stone panels
,/ 175.1 887 050 246 ASI 050 book drops, interior wall and north terrace 1,408 .• 068 ASI 068 Signs
RFI 887 NE & NW terraces guardrail bldg A
175.2 948 212 RFI 948 Black Stone Veneer Clips 0.1 /'
175.3 986 230 RFI 986 Interior Stone Tile layout O. /
207.3 287 906 104 031 None ASI104 Occupancy Changes 48,427. /
104.1
257 111 1038 ASI 111 Artwork Backing & Coordination 5,575.-/
305 276 Stoller Art Piece Anchors 4,808.'" 276.1
Refer to Scope of Work and Cost Summaries attached
Total for this change order 122,472.
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was determined by
the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change Order because it does not wish
to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in approving this unilateral Change Order is
intended to ensure fair and prompt adjustment to the Contract Sum. In doing so, the City expressly disavows any intent to waive or any
actual waiver of any of the Contract provisions regarding Change Orders. All provisions of the Contract Documents remain in full force
and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Contract Change Order Twenty Four -continued
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor: Accept~City ~Io Alto:
By: Signature Declined By:~(eQf) '<-:--<J~
Title: Andy Brophy Title: Phil Bobel
Flintco -Project Manager Assistant Director of Public Works
Date: Date: 9/J,jz:-
/ /
I
SCOPE OF WORK
"0 ... ... <oj" U) D:
0 :E u::: (j) 0 0 a.. 0 It: c( La. 0 Description Amount
002.5 234 703 021 210.1 RFI 703 Night Sky cooling Tank leak repair 18,915. ./
129 251 517 072 134 ASI 072 Parapet and Roof Details o.
248 Night Sky Cooling Return Pipe Routing. Not limited to COR 248.
• Includes complete field modifications of NSR piping as
311 442 1127 037 shown on as-built drawing provided by Bay Mountain Air. 27,739. ./ 281
partial • Includes hole patch tag 1644 on 1131
• Includes relocating pipe at mechanical yard footing
Total for this change order 46,654. /
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was determined by
the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change Order because it does not wish
to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in approving this unilateral Change Order is
intended to ensure fair and prompt adjustment to the Contract Sum. In doing so, the City expressly disavows any intent to waive or any
actual waiver of any of the Contract provisions regarding Change Orders. All provisions of the Contract Documents remain in full force
and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Contract Change Order Twenty Five -continued
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor: Accepted~r City 2! Palo Alto:
By: Signature Declined By: ;PJ.Of~
Title: Andy Brophy Title: Phil BODel
Flintco -Project Manager Assi~tant Director of Public Works
Date: Date: 9kL'2-
I I ,
SCOPE OF WORK
'0 N ... 't.. II) ~
0 :E u:: en 0 0 D.. 0 0::: c( u.. 0 Descr!l!tion Amount
066 153 032 128 ASI 032 Geotextile Fabric Deletion -18,914 ;/
093.2 124 326 026 168.1 ASI 026 -Handicap Parking & Drains -1,032 ,
096 165 756 030 131.1 ASI 030 Glass Canopies Changes 15,982 ./
126.10 359 969 217.1 RFI 969 HSS & Column BP at North Curtain Wall 1,093 v
149 191 596 032 142.3 RFI 596 TPO Detail at Roof Transition -2,970 " v
/ 166.1 224 058 127.1 ASI 058 Storm Drain I Gas Line Crossing -8,531 ./
171.1 247 733 156.1 RFI 733 Wood Grilles Ceilings 3,293 .... J
172.4 350 107 265.2 ASI107 Deleted NV in MPR (C139) -50,501 '" 174.1 243 1238 066 141.1 ASI 066 Pavement Markings & Signage Spec 3,166 ,/
174.2 243 1238 066.1 ASI 066.1 Pavement Markings & Signage Spec 0
728 ,
184 245 799 074 259 ASI 074 Elevator Screen 2,622 0/
212 292 752 032 268 RFI 752 Concrete Pad for Elevator Controller 2,751 ../
218 298 181.1 Site Curb & Sidewalk Concrete Mix 1,595 ./
/ 225 309 901 214.1 RFI 901 Clerestory Window Elevation 1,211 V'
273 369 1038 226.1 RFI 1038 Fur Wall for Vent Line (A234) 1,270 V
274 370 1041 225.1 RFI 1041 Nested Infill Stud at Storefront Bldg B 2,579 V-
303 426 1144 034 283 RFI 1144 Header & Sill for Book Drop (A1 00) 3,847 ~
320 440 1154 280.1 RFI 1154 Metal Edge Restraint & Filter Fabric Bldg A 2,753 ./
1077 V' 334 442 1077.1 282 RF11077 1077.1 1077.2 Motor Starters EF-1A & 2A 1,244
1077.2
338 462 1061 288 RFI 1061 Wallboard Tube Steel Exterior Wall Bldg C 1,384 ./
,
Total for this change order -37,158. v'
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F4
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Contract Change Order Twenty Six -continued
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor: Accepte~r C~ ~alo AI~:
By: Signature Declined BY:~oq-f~
Title: Andy Brophy Title: Phil Bobe!
Flintco -Project Manager Assista}lt Djrector of Public Works
Date: Date: le/s):z-
/ /
SCOPE OF WORK
.... 0 N ... 'It II) it:
(,) :E u:: en 0 0 Q. (,) 0::: c( u. 0 Description Amount
061.1 163 019 117.1 Claim Settlement Meet & Confer 10-2-12 ASI19/49 HVAC controls 4,284. , ,,/
148.2 270 592 145 RFI 592 Roof Substrate Revisions 8,443. ./'
161 225 059 018 147.2 ASI 059 restroom revisions Bldg A & C 1,915. ~ c
577
186 250 577.1 278 RFI 577 Plumbing Piping Roof Drains -(3,409) ,,/
577.2 NE and NW comers Bldg A .
277.3
261 380 1045 218 Curtain Wall Support Bldg C 16,823.
Total for this change order 28,056.
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was determined by
the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change Order because it does not wish
to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in approving this unilateral Change Order is
intended to ensure fair and prompt adjustment to the Contract Sum. In doing so, the City expressly disavows any intent to waive or any
actual waiver of any of the Contract provisions regarding Change Orders. All provisions of the Contract Documents remain in full force
and effect.
APPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Contract Change Order Twenty Seven -continued
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
pursuant to Section 4.2 of the Contract General Conditions within thirty (30) days of the date of this Change Order.
Accepted for Contractor:
By: Signature Declined
Title: Andy Brophy
Flintco -Project Manager
Date:
SCOPE OF WORK
.... 0 ... ... "t-oo "'0:
0 ::E u:: tn 0 0 Q. 0 I:t: <C u. 0 Description Amount
158 299 884.1 215 RFI 884.1 HSS & Outrigger Conflict Bldg C 1,625.
196 308 100 244r2 ASI100 Roof Access Ladders B&C 4,233.
238 314 202 PVC to Flexible Conduit Between NSC & Bldg A 663.
242 336 103 1045 ASI 103 Handicap Ramp at Trash Enclosure 891.
356 487 134 045 1027 ASI134 Exhaust Fans Bldg C 23,083.
368 471 581.1 275 RFI 581.1 Fixture Mounting at Gates 458.
371 470 881 273.1 RFI 881 Hat Channels for Perforated Panel Soffits 14,198.
399 521 1275 1060 RFI1275 NSC Tank Pump Equipment Pad 4,319.
Total for this change order 49,470.
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was
determined by the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change
Order because it does not wish to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in
approving this unilateral Change Order is intended to ensure fair and prompt adjustment to the Contract Sum. In doing
so, the City expressly disavows any intent to waive or any actual waiver of any of the Contract provisions regarding
Change Orders. All provisions of the Contract Documents remain in full force and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Contract Change Order Twenty Eight -continued
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
ursuant to Section 4.2 of the Contract General Conditions within thirt 30 da s of the date of this Chan e Order.
Accepted for Contractor: Accepted f Cit alo Alto:
By: Signature Declined By:
Title: Andy Brophy
Flintco -Project Manager Title:
Date:
~o U)
'" (') .... '" D::
0 :! u: (j) 0 0 Il. 0 D:: <C u. (J Amount
042 ASI 042 Expansion Joints Bldg BIC (portion not previously added)
95.2 228 1012 070 041 238 ASI 070 Expansion Join.! Bldg BIC and miscellaneous wall framing 4,339.
131 ASI 131 Expansion joint Cover
RFI1012
95.3 RFI1 1,562. none GSM included in CO
I 071: Convert 10 sf curtainwall to
726 RFI 726: Enlarge chase for piping
693 RFI 693: Electrical panel reframe.
142 230 651 71 170 RFI 651: sheetrock for sound rating in Rooms 129, 130 & 133 3,239. 766 RFI 766: Frame chase at electric water coolers
758 RFI 758: Low wall bracing add 13 kickers Bldg A, 2nd floor
663 RF1663: Box Beam at outriggers change to 16 gauge studs with clips.
RF1696: column enclosure ridline A-12
178 273 23 201.2 Kitchen Equipment Wiring -Flex to EMT conduit. ,909.
201 275 722 220.1 RFI Furring under N. Curtain wall A 213.
203 278 251 Reframe D~ct penetration -Multi-purpose room Building C
218.1 298 1 On Site concrete 1,969.
232 343 257.1 RFI 910 Gas Service Line 2,560.
265 453 258 EFVM roof leak detection system. 4,692.
Total for this change order 24,225.
Key:
1. Potential Change Order 3. Request for Information 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was determined by
the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change Order because it does not wish
to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in approving this unilateral Change Order is
intended to ensure fair and prompt adjustment to the Contract Sum. In doing so, the City expressly disavows any intent to waive or any
actual waiver of any of the Contract provisions regarding Change Orders. All provisions of the Contract Documents remain in full force
and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE 2 OF 3
Contract Change Order
City of Palo Alto
Department: Public Works Engineering
Contract Number: C11136473
Contract Change Order Twenty Nine -continued
CONTRACTOR CERTIFICATION: The undersigned Contractor approves this Change Order as to the changes, if any, in
the contract price specified for each Line Item and as to the extension of time allowed, if any, for completion of the entire
work on account of each Line Item, and agrees to furnish all labor and materials and perform all work necessary to
complete any additional work specified therein, for the consideration stated therein.
CLAIM PROCEDURE: Any items in Contractor's Change Order Request that are not included in this Change Order are
hereby deemed rejected as of the date of this letter. If Contractor wishes to dispute this rejection, it may submit a Claim
ursuant to Section 4.2 of the Contract General Conditions within of the date of this Chan e Order.
Accepted for Contractor: Acce r City of Palo Alto:
By: Signature Declined By:
Title: Andy I-<rf'\l"\n\l
Flintco -er
Date:
..... 0 <0
N .., '<t 10 0::
U :1E u: (i) 0 0 c.. U 0:: <C u. U
185.1 332 091.1 ASI 091.1 Exterior Wall Waterproofing
208 290 089 249.1 ASI 089 Vents in Casework for Racks
217.2 476 840.1 840.1 FPWB at Book Drop (Bldg A)
217.3 458 029 289 Exterior Monitor Bldg A 641
245.1 356 853 RFI 853 Backboxes & Column Covers 1,969 ,,/
389 117 ASI 117 WAP Reduction -5,559 V""
276.2 181 ASI 181 WAP Enclosure Reduction Included v
279.1 378 031 291 RFI 1031 Bathroom 5,503 ./
279.2 459 1135 287 RFI 1135 Furred Wall for Lavatory Mount (B11 0) 576 v
295.1 414 1102 229 RFI 1102 Curtain Wall Corner & Flashing Bldg C 0 /
297 413 1066 234.1 RFI1066Lighting Controls Modules (A131 &A132) 1,181 y/'
314 412 1065 256.1 RFI 1065 Power Wires for AHU Outlets & Lights 4,818 t/
360 388 883 242.1 RFI 883 Reclaimed Water Main Bldg A 3,770 V
366 406 803 236.1 RFI 803 Type FA1 Fixture Mou (A208) ,/
Total for this change order 94,174. .../
Key:
1. Potential Change Order 3. Request for Infonnation 5. Field Order or Extra Work Authorization
2. Change Management 4. Architect's Supplemental Instructions 6. Change Order Request
Note: This Change Order is being issued unilaterally by the City. The basis for the adjustment in the contract sum was determined by
the City pursuant to Section 7.2.4 (iii). Contractor has indicated that it is unwilling to execute a Change Order because it does not wish
to be bound by subsection 7.2.13 of the Contract General Conditions. The City's action in approving this unilateral Change Order is
intended to ensure fair and prompt adjustment to the Contract Sum. In doing so, the City expressly disavows any intent to waive or any
actual waiver of any of the Contract provisions regarding Change Orders. All provisions of the Contract Documents remain in full force
and effect.
ApPENDIX B -CONTRACT CHANGE ORDER PAGE20F3
Agenda
Library Bond Oversight Committee
Quarterly Meeting
October 30, 2012
7th floor conference room
4:00 p.m. – 5:30 p.m.
Committee Members: James Schmidt (Chair), Sandra Hirsh (Vice-Chair), John Melton,
Dena Mossar, Alice Smith
Staff: (Public Works) Brad Eggleston, Phil Bobel, Debra Jacobs, (Library) Monique
leConge; (Administrative Services) Joe Saccio, Tarun Narayan, (Auditor) Jim Pelletier,
(Attorney) Melissa Tronquet
Others: (Turner Construction Management) Greg Smith
ROLL CALL
ORAL COMMUNICATIONS
APPROVAL OF MINUTES – July 24, 2012
AGENDA REVIEW & REVISIONS
UNFINISHED BUSINESS
1. DISCUSSION – Construction Progress
a. Mitchell Park Library & Community Center
b. Temporary Main Library
2. DISCUSSION – Design Progress (Phil Bobel)
a. Main Library
NEW BUSINESS
3. DISCUSSION - GO bond assessment for FY 2012-13
4. DISCUSSION - Update on reconciliation of Main Library costs (Phil
Bobel)
5. DISCUSSION - Draft Financial Report Summary from Administrative
Services (Tarun Narayan)
a. Expenditures to date – summary spreadsheet
6. ACTION - Approval of Quarterly Report to Finance Committee
7. ACTION – Election of a new LBOC Chair and Vice-Chair
8. Next Steps
a. Next meeting – January 22, 2013
1
Minutes
Library Bond Oversight Committee
Quarterly Meeting
July 24, 2012
7th floor conference room
4:00 p.m. – 5:30 p.m.
Committee Members: James Schmidt (Chair), Sandra Hirsh (Vice-Chair), John Melton,
Dena Mossar, Alice Smith
Staff: (Public Works) Brad Eggleston, Phil Bobel, Debra Jacobs, (Library) Monique
leConge; (Administrative Services) Joe Saccio, (Auditor) Jim Pelletier, (Attorney) Melissa
Tronquet
ROLL CALL
4:05 PM
ORAL COMMUNICATIONS
None
APPROVAL OF MINUTES – July 24, 2012
Approved
AGENDA REVIEW & REVISIONS
UNFINISHED BUSINESS
1. DISCUSSION – Construction Progress (Phil Bobel)
a. Mitchell Park Library & Community Center
Dry-in was achieved on June 15
Interior work can now proceed
Raised flooring started on June 25
Mechanical work isn’t done yet
Dry wall nor overhead mechanical dates were achieved
Relationship with the contractor has been challenging
Contractor is blaming others for problems
Attorneys will work on a settlement this fall
Building inspection has been very helpful
Contractor has been receiving notice of defective work and have asked
them to fix it within seven days
Specific examples are plaster and sliding doors but plaster was fixed
Permanent power is the next milestone
Subsequent milestone is custom casework
2
b. Temporary Main Library
Art center construction is going well
New schedule will be provided by Brad and Matt
Critical path is to get Temporary Main up-and-running before shutting
down Main
Temporary MPL is working well
Friends will be supplying leased books for Temporary Main Library
2. DISCUSSION – Design Progress (Phil Bobel)
a. Main Library
Design is nearly complete
Firm schedule will depend on getting through the plan check with the
Building department
Lesson learned on MPL with be incorporated into Main
Construction manager contract will be strengthened and scope clarified
Construction contract will also be strengthened before we go out to bid
It has not been determined who will review Group 4’s design
Part of the change in the CM scope is to be more explicit on what
constitutes a constructability review
Construction manager for Art Center is Nova Partners
Construction schedule dependent on more analysis
NEW BUSINESS
3. DISCUSSION – Update on reconciliation of Main Library costs (Phil
Bobel)
Council approved assessment for last year
No question on portion brought to LBOC members attention
For GO Bonds, can’t pay underwriters costs with par value, but must pay
with premium
Attractive to investors with good interest rates far into the future
Premium was greater than needed, so it has to be applied solely to
offsetting debt service
Assessment was reduced accordingly
Bond financing cost savings can be used for project costs
4. DISCUSSION -- Draft Financial Report Summary from Administrative
Services (Joe Saccio)
a. Expenditures to date – summary spreadsheet
Consultant and present construction manager have done independent
cost estimates
Reconciliation of differences were done to a limited extent
Brad and Matt will work on this
Costs will increase over previous estimates and will change on the
budget chart of the bi-monthly report
On September 4th a revised chart will be provided to City Council
We need to take amendments for Group 4 and Turner for extended
costs at MPL
3
New contract will also be put in place for Main and Group 4
MPL $41.3M figure does not include Group 4 and Turner’s amendment.
It only includes Council approved contingency. Outstanding PCO’s
(exposure) is less than the reserve amount in the bond.
Can’t afford similar problems on Main
Flintco has submitted claims
City should consider prequalification of subcontractors and accounting
of attorneys
5. ACTION – Approval of Quarterly Report to Finance Committee
Questions were answered
6. Next Steps
a. Next meeting: October 23, 2012
Election of officers
Update on Main scheduling
Adjournment 5:00 PM
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Co
s
t
Percent Completion
Mitchell Park Library Approved Change Orders (CO's) and Outstanding
Potential Change Orders (PCO's)
Approved CO's
Outstanding PCO's
Flintco COR's
10% Contingency
20% Contingency
4.19
(DT)
5.21
(DT)
4
(DT)
$44.34
(Mitchell)
$49.04
(Mitchell)
$50
(Mitchell)
$22.66*
(Main)
$18
(Main)
$18
(Main)
1.65
(Other)
3.75
(Other)
4 (Other)
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Dollars (Millions)
Library Bond Fund Utilization Projections
(October 2012)
(Dollars in Millions)
Mitchell Park Library Main Library Temporary Libraries & Bond Costs
$72.84M $76M
*The Main Library Projection was increased following Council approval on July 25, 2011 (Staff Report #1438) of approximately $1.7M of design
amendments and future building improvements related to deferred maintenance, code upgrades and service enhancements.
Palo Alto Library Projects Bi-Monthly Progress Report September – October 2012
Mitchell Park Library & Community Center
Main Library
Mitchell Park Main Entry
Table of Contents
Mitchell Park Library
Status Report
Management Summary
Schedule Milestones
Main Library Status Report
Library Closure Plan
Financial Summary
Mitchell Park Library &
Community Center
3700 Middlefield Road, Palo Alto
The new Mitchell Park Library and Community Center is a highly
sustainable joint-use facility that will be a vibrant destination for
civic, cultural, social, educational, and recreational activities. The
new center, which will replace undersized and aged facilities, is
made possible through Measure N and the strong partnership
between the city and the community. During construction,
temporary library and teen center facilities are available at the
Cubberley Community Center.
WEB CAM LINK:
http://173.164.239.206/view/viewer_index.shtml
September - October
PROJECT CONSTRUCTION
CONSTRUCTION BEGAN:
September 2010
ANTICIPATED OPENING:
Spring 2013
PROJECT TEAM
OWNER:
City of Palo Alto Public Works
(650) 329-2295
ARCHITECT:
Group 4 Architecture,
Research + Planning Inc.
South San Francisco, CA
(650) 871-0709
GENERAL CONTRACTOR:
Flintco Pacific, Inc.
Roseville, CA
(916) 757-1000
CONSTRUCTION MANAGER:
Turner Construction Company
San Jose, CA
(408) 918-1600
FOR MORE INFORMATION
www.cityofpaloalto.org/libraryprojects
KEY ACCOMPLISHMENTS
• Screen Wall At Entry
• Drywall Work Continues
• Windows Installed
• Permanent Power & PV Permit
UPCOMING ACTIVITIES
• Stonework
• Exterior Painting and Trim
• Interior Ceilings
• Ornamental Fencing
• Pavers Installation
Green Wall Framing at Main Entrance
Library Roofing Started
September - October
Courtyard Drainage Being Installed
Progress Photos
Library Floor Electrical Bonding Work
Sun Trellis in the Courtyard
Multi Purpose Room Interior Finish
Exterior Stone Delivered
Library Mechanical Equipment Ready
Courtyard Drainage Being Installed
Mitchell Park Library & Community Center
Management Summary
September - October 2012
Noteworthy Accomplishments
• Permanent power is connected
• Exterior doors are installed
• Colorful sunscreen installed
• Change Order Request (COR) backlog completed
• Photovoltaic systems permits have been issued.
Current Project Challenges:
• Processing the high volume of change documentation and providing direction
◊ Waterproofing and sheet metal changes orders issued
◊ Significant number of new COR received. Weekly review meetings are in progress.
• The pace of work needs to pick up with more manpower assigned to critical path activities.
• Disputes over non-compliant work need resolution
Safety
• Public Safety is a priority outside the fence. No incidents reported to date
• School resumed smoothly without any safety issues from construction
Quality Control
• City and Special Inspection Work:
◊ Work needs to be ready when inspection is requested
◊ Work should pass inspection the first time around
• Quality Control Observation Reports:
◊ Open reports need to be signed off before space above ceilings can be covered
◊ Courtyard Concrete benches finishes need remedial work.
◊ Sliding glass doors need remedial work
◊ Window water testing is still incomplete due to high failure rate.
Costs:
• The City issued 29 Change Orders dealing with over 360 COR. An additional 89 were rejected.
• Flintco resumed COR Request submittals with 53 new requests.
Schedule:
• No improvement on completion date – October schedule still May 2013.
• The Contractor needs adequate manpower to support the planed schedule.
Next Key Milestones: (from Flintco 10/15 schedule update)
• Ceilings start Library 11/30 Teen Center 10/3 Community Center 10/2
• Drywall finish Library 11/8 Teen Center 10/17 Community Center 10/29
• Stonework finish Library 12/7 Teen Center 11/21 Community Center 10/31
Note: Many of the above reported milestone dates have passed and the activities are late.
Mitchell Park Library & Community Center
Schedule Milestones
September - October 2012
ACTIVITY Bldg-A Bldg-B Bldg-C
Pad Certification 10/27/10 10/27/10 10/27/10
Foundation Complete 12/28/11 1/16/11 1/7/11
Frame & Place Slab on Grade 2/11/11 5/6/11 5/3/11
Top out Structural Steel Frame 5/31/11 4/15/11 5/12/11
2nd Floor Poured 4/16/11 X X
Roof Poured 5/31/11 6/24/11 6/21/11
Frame Ext Walls AEXT 4000 BEXT 4000 CEXT 4000 9/2/11 9/26/11 9/2/11
Building Dried In AEXT 5555 BEXT 5555 CEXT 5555 6/8/12 6/8/12 6/8/12
Frame Interior Walls AINT 1130 BINT 1130 CINT 1130 5/24/11 6/1/11 7/1/11
Hang Drywall Start 1 AINT 1085 BINT 1080 CINT 2330 9/6/12 8/8/12 8/6/12
Permanent Power AINT 2120 BEQU 2020 CEQU2020 9/27/12 9/27/12 9/27/12
Ceiling Start (MEP inspections pass) 2 AINT 1105 BINT 1090 CINT 1090 11/30/12 10/3/12 10/2/12
Drywall Finished2 AINT 1150 BINT 1090 CINT 1090 11/8/12 10/17/12 10/29/12
Ceiling Tile Finished AFIN 1120 BFIN 1120 CFIN 1120 1/7/13 11/9/12 12/19/12
Heat & Air Conditioning Online2 AEQU 1100 BEQU 1090 CEQU 1090 10/26/12 12/18/12 12/11/12
Casework Start Date 4 AFIN 10049 BFIN 1090 CFIN 1090 12/4/12 1/7/13 12/18/12
Elevator Complete AEQU 1090 N-A N-A 12/4/12 N-A N-A
Parking Paving & Driveways Complete 1/8/13 x x
Owner/Arch Punchlist - Start PCO 5000 PCO 2030 PCO 3030 4/16/13 2/12/13 2/20/13
Substantial Completion 5 PCO 1555 PCO 2555 PCO 3555 4/5/13 4/9/13 3/25/13
Commissioning Finish - Start Air Out AEQU 1070 BEQU 1070 CEQU 1070 5/8/13 4/29/13 5/21/13
Certificate of Occupancy MSA 1210 MSA 1270 MSA 1400 5/20/13 5/20/13 5/20/13
Footnotes
1. Actual from Inspection log
2. Schedule dates passed
4. need walls finished and HVAC online
5. Temporary Certificate of Occupancy
Completion DateFlintco Monthly Schedule update 10-15-12
Completed
ACTIVITY I.D.
STE 1840
Main Library
1213 Newell Road, Palo Alto
Exterior View
September - October
PROJECT CONSTRUCTION
CONSTRUCTION STARTS:
Summer 2013
ANTICIPATED OPENING:
Fall 2014
PROJECT TEAM
OWNER:
City of Palo Alto Public Works
(650) 329-2295
ARCHITECT:
Group 4 Architecture,
Research + Planning Inc.
South San Francisco, CA
(650) 871-0709
CONSTRUCTION MANAGER:
TBD
FOR MORE INFORMATION
www.cityofpaloalto.org/libraryprojects
KEY ACCOMPLISHMENTS
• Plans and Specifications 95% Complete
UPCOMING ACTIVITY
• Plan Check Completion
The Palo Alto Main Library renovation and addition is in the
final phase of design “Better Libraries for Palo Alto” projects,
funded by the passage of Measure N by voters in 2008. The
project incorporates upgrades to the historic building’s structural,
electrical and mechanical systems while preserving the integrity of
architect Edwards Durrell Stone’s iconic design. The new
addition includes a program room and additional restrooms
to extend the services of this heavily-used branch. The
project targets LEED certification.
Library Closure Plan
September - October 2012
Mitchell Park Library and Community Center construction started,
College Terrace Library re-opened
Mitchell Park Library & Community Center
Anticipated Public Public Opening in the Spring 2013
Main Library
Closes for construction Mid 2013
201
0
201
1
201
2
201
3
Downtown Library re-opened
201
4
Main Library
Opening to the Public in 2014
printed 11/14/2012
MEASURE
N
ENGINEER'S
ESTIMATE PROJECTED RESERVES
09010 Cubberley Temporary Library 645,000 619,687 25,313
09005 Downtown Library 4,000,000 5,212,000 4,189,759 1,022,241
09006 Mitchell Park Library & C.C.50,000,000 49,043,000 44,336,499 4,706,501
11000 Main Library 18,000,000 20,100,000 22,660,263 -2,560,263
11010 Art Center Temporary Library 500,000 528,232 -28,232
Bonding and Financing Costs 4,000,000 500,000 500,000 0
BONDED AMOUNT 76,000,000 76,000,000 72,834,440 3,165,560
data 8/28/12 - - -
September - October 2012 Update
PALO ALTO LIBRARIES
BOND MEASURE N PROJECTS
FINANCIAL SUMMARY
BUDGET COSTS
The combined projects currently have projected cost reserves of $3,165,560. Notes on Projected Cost:
Temporary Library at Cubberley finished below estimate. Balance is held for move out costs.
Downtown Library is finished. Uncommitted Contingency of $228,352 is released.
Mitchell Park Library and Community Center bids were significantly below estimate.
Recent Design and C.M. Contract amendments are included.
Bond costs were reforecast and the financing budget was reduced to $500,000.
Main Library Budget increased $2,100,000 from financing budget reduction.
Council increased Project Scope. Projected Cost includes current estimated cost increases.
Projected Cost is based on CPA Public Works estimates.
Projected Costs are based on contracts awarded to date with their full contingency authorization.
Projected Costs for contracts not yet awarded are based on the current estimate.