HomeMy WebLinkAbout2002-06-17 City Council (13)BUDGET
’02-’03 City of Palo Alto
.City Manager’s Report
TO:
FROM:
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:
SUBJECT:
JUNE. 17, 2002 CMR: 275:02
ANNUAL ADOPTION OF THE CITY’S INVESTMENT POLICY
RECOMMENDATION
The City of Palo Alto Statement of Investment Policy requires review and approval by
Council as part of the annual budget process. Staff recommends that Council:
Approve the addition of the Deputy Director of Administrative Services to the
authorized investment personnel list,¯ with investment authority equivalent to the
Assistant Director of Administrative Services.
o Eliminate the informational item showing the Local Agency Investment Fund’s
(LAIF) maximum investment limit.
BACKGROUND
During the annual budget process,, staff submits, the Investment Policy to Council for review
and approval.
Customarily, staff presents annual changes in the Investment Policy to the Finance
Committee. Since there are no significant or material changes to the policy and in order to
expedite the review process, staff is presenting its recommendations directly to the full
Council.
DISCUSSION
The Deputy Director .of Administrative Service~ (Deputy) is the supervisor.of the Manager,
Investments, Debt and Projects (Manager).. Based on this organizational structure, staff
recommends that the Deputy have the same authority as the Assistant Director (Attachment
A, Page 7-8). This includes: authorizing the-Manager and/or the Senior Financial Analyst
¯ to enter into investments; authorizing transfers of more than $5 million a day from the City’s
¯ general account to any one financial institution; and authorizing other staff members to
perform investment functions. This authorization will allow the Deputy to perform his
CMR:275:02 Page 1 of 2
. supervisory duties and enhance management of the City’s investment portfolio.
The California Government Code (Sections 53600 et seq.) and the City’s investment policy
¯ allows, the investment of funds in the Local Agency Investment Fund (LAIF). Periodically .
that limit is changed by theCalifornia legislature to reflect the investment needs of
California’s local jurisdictions. For example, during fiscal year 2001-02 the limit was ¯
increased from $30 million to $40 million midyear. To prevent staff having to return to
Council to change the maximum amount in the Investment Policy, staff recommends
changing the Policy to generically state that the "investment pool may be used up to the
maximum amount permitted by California State Law (Attachment A, Page 5). To keep
Council informed of that maximum amount and the status of the City investment in LAIF,
staff will show this information in its quarterly investment reports to Council.
ATTACHMENT
1.Proposed 2002-03 Investment Policy withstrikeouts of existing language and highlights
of new language (Attachment A).
PREPARED BY:
APPROVED BY:
TARUN NAP~AN
Senior Finand’al Analyst
CARL
Director.Services
CITY MANAGER APPROVAL:
E~VIILY HARR_I
Assistant City Manager
CMR:275:02 Page 2 of 2
ATTACHMENT A
PROPOSED 2002-03 CITY OF PALO ALTO
Investment Policy
With Changes Highlighted
INTRODUCTION
The City of Pal0 Alto invests its pooled idle cash according to State of California law and the charter
of the City of Palo Alto. In particular, the City follows "The Prudent Expert Standard" cited in the
State Government Code (Section 53600.3). Under this standard, all governing bodies of local
agencies or persons authorized to make investment decisions on behalf of the City are trustees and
therefore fiduciaries subject to."the prudent investor standard. When investing, reinvesting,
purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care,
skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to
the general economic conditions and the anticipated needs of the agency, that a prudent person acting
in a like capacity and familiarity-with those matters would use in the conduct of funds of a like
character and with like aims, to safeguard the principal and maintain the liquidity needs of the
agency.
INVESTMENT PHILOSOPHY
The basic principles underlying Palo Alto’s investment philosophy is to ensure the safety of public
funds; provide that sufficient money is always available to meet current expenditures; and achieve
a reasonable rate of return on its investrrients.
The City’s preferred and chiefpracti.ce is to buy securities and to hold them to their date of maturity
rather than to trade or sell securities prior to maturity. The City may, however, elect to sell a security
prior to its maturity should there be a significant financial need. If securities are purchased and held
to their maturity date, then any changes in the market value of those securities during ~heir life will
have no effect on their principal value. Under a buy and hold philosophy, the City is able to protect
its invested principal. The economy, the money markets, and various financial institutions (such as
the Federal Reserve System) are monitored carefully to make prudent investments and to assess the
condition of the City’s portfolio.
INVESTMENT OBJECTIVES
The primary objectives, in priority order, of investment activities shall be safety, liquidity, and yield:
~ Safety of principai is the foremost objective of the investment program.
Investments shall be undertaken in a manner that seeks to ensure the preservation of
capital in the overall portfolio. The objective will be to mitigate credit risk and interest
rate risk.
a)Credit risk is the risk that an obligation will not be paid and a loss will result.
The City will seek to .minimize this risk by:
¯
Limitir~g...investment to the.. safest types of securities as listed in the
"Authorlzed Investment" section.
¯Diversifying its investments among the types of securities that are
authorized under this investment policy.
b)Interest rate risk is the risk that changes in interest rates will adversely affect the
value of an investor’s portfolio. For example, an investor with large holdings in
long~term bonds has assumed significant interest rate risk bec’ause the value Of
the bonds will fall if interest ratesrise. The City can minimize this risk by:
Buying and.holding its s.ecurities until maturity.
Structuring the investment portfolio so that securities mature to meet cash
flow requirements.
To further achieve the objective of safety, the amount that can be invested in all
investment categories, excluding obligations of the U.S. Government and its agencies,
is limited either as a percentage of the portfolio or by a specific dollar amount. These
limits are defined under the °’ ’ " "Authorized Investments". section.
Liquidi~,: Liquidity is the second most important objective of the ifive~tment program.
The investment portfolio shall remain sufficiently liquid to meet all operating
requirements that may be reasonably anticipated. This is accomplished by maintaining
a portion of the portfolio in liquid money market mutual funds or local government
investment pools. In addition, the City will maintain one month’s cash needs in short
term investments and at least $50 million shall be maintained in securities maturing in
less than two years. Since all possible cash demands cannot be anticipated, however,
the portfolio will consist of securities with active secondary or resale markets should the
need to.sell a security prior to maturity arises.
2
SCOPE
Yield: Yield on the City’s portfolio is last in priority among investment objectives. The
investment portfolio shall be designed to obtain a market rate of return that reflects the
authorized investmentS, risk constraintg; and liquidity needs outlined in the City’s
investment policy. Compared to Similar.sized citieg; the City of Palo Alto should be
able to take advantage of its relatively large rese~e balances to achieve higher yields
through long-term investments. In addition, the City will strive to maintain the level of
investment of idle funds as close to 100 percent as possible.
Ao This investment policy shall apply to all financial assets of the City of Palo Alto as accounted
for in the Comprehensive Annual Financial Report (CAFR), including but not limited to the
following funds: " . : " "
2.
3.
4.
5.
6.
7.
General Fund
Special Revenue Funds
Debt Service Funds
Capital Project Fund
Enterprise Funds
Internal Service Funds
Trust and Agency Funds
The policy does not cover .funds. held by the Public Employees Retirement System or funds of
the Deferred Compensation program. -
Investments of bond proceeds shall be governed by the provisions of the related bond
indentures.
GENERAL INVESTMENT GUIDELINES
1.The maximum stated final maturity of individual.securities in the portfolio should be ten
years.
2.A maximum of 30 percent of the par value of the_portfolio shall be invested in securities
with maturitibs beyond five years.
3.The City shall maintain a minimum of one month’s cash needs in short term
investments.
4. At least $50 million shall be maintained in securities maturing in less than 2 years.
5.Should the ratio of the market value of the portfolio to the book value of the portfolio
fall below 95 percent, the Administrative Services Department will report this fact to the
City Council within a reasonable time frame and evaluate whether there is any risk of
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holding any of the securities to maturity.
..
Commitments to purchase securities newly introduced on the market shall be made no
more than three (3) working days before pricing.
Whenever possible, tile City will oStain three or more quotations on the purchase or sale
of comparable securities and take the higher yield on purchase or higher price on sale.
This rule will not apply to new issues, which are pttrchased at market no more than three
(3) ¯workii~g days before pricing, as well as LAW, City. of Palo Alto bonds, money
market .accounts and mutual funds, all of which shall be evaluated separately.
AUTHORIZED INVESTMENTS
The California Government Code( Sections 53600 et seq.) governs investment of City funds. The
followin~ in~cestment are authorized:
U.S. Government Securities (e.g. Treasury notes, bonds .and bills) Securities that
are backed by the full faith and credit of the United States
a)There is no limit on purchase of these securities.
b)Securities will not exceed 10 years maturity.
U.S. Government AgencySecurities - Obligations issued by the Federal ...
Government agencies (e.g. Federal National Mortgage Association). . ,:...
a) There is no limit onpurchase of these securities except for:
Callable and Multi-step-up securities provided that:
The potential call dates are known at the time of purchase;
the interest rates at which they "step-up" are known at the
time of purchase; and
-the entire face value of the security is redeemed at the call
date.
- No more than 20 percent of the par value of the portfolio.
b) Securities will not exceed 10 years maturity.
Certificates of Deposit (CD) - A debt instrument issued by a bank for a specified
period of time at a specified rate of interest.
a) May not exceed. 20 percent of the par value of the portfolio.
b) No more than 10 percent of the par value of the portfolio in
collateralized CDs in any institution.
4
c)Purchase collateralized deposits only from federally insured large banks
that are rated by Moody’s or Standard and Poors.
d)
e)
For non-rated banks, deposit should be Iimited .to amounts federa!ly
insured..(,FDIC). .-.
Rollovers are not permitted without specific instruction from authorized
City staff.
Banker’s Acceptance Notes (BA) - Bill~ of exchange or time drafts drawn on and
accepted by commercial banks. Purchase of banker’s acceptances are limited to: -
a) No more.than 30 percent of the par value of the portfolio.
b) Not to exceed 270 days maturity.
c) No more than $5 million with any one institution.
Commercial Paper Short:term ,unsecured obligations issued by banks,
corporations, and other borrowers. Purchases Of commercial paper are limited to:
a)Having highest letter or numerical rating from Moody’s or Standard and
Poor’s .,
b)No more than 15 percent of the par value of the portfolio.
c)
d)
Not to exceed 180 days maturity.
No more than $3 million with any One institution.
Local Agency Investment Fund (LAIF) - A State of California managed
investment pool may be used up to the maximum ~~-~-:~ .- -
permitted by California State .Law.
Short-Term Repurchase Agreements 01EPO) - A contractual agreement between
a seller and a buyer, usually of U.S. government securities, whereby the seller agrees
to repurchase the securities at an agreed upon price and, usually, at a stated time.
a) Not to exceed 1 year.
b) Market value of securities that underlay a repurchase agreement shall be
valued at 102 percent or .greater of the funds borrowed against those
securities. ,
c) A Master Repurctiase agreement must be signed with the bank or dealer.
10.
City of Palo Alto.Bonds
Money Market Deposit Accounts - Liquid bank accounts.which seek to maintain a
net asset value .of $ !.00. ". ... ¯ -
Mutual Funds which seek to maintain a net asset value of $1.00 and which are limited
essentially to the above investments and further defir~ed in note 9 of Appendix A
a)- No more than 20 percent of the par ~alue of the portfolio.
11.
b) No more than 10 percent of the par value with any one institution.
NeNotiable certificateS of Deposit INCD) issued by nationally or state chartered banks
and state, or federal savings institutions. Purchases of negotiable certificates of deposit:
a) May not exceed 10 percent of the par value of the portfolio.
12.
b) No more than $5 million in any. one institution.
Medium-Term Corporate Notes - Issued by corporation organized and. operating
within the United States or by. depository.institutions licensed by-the United. States. or
any state and operating with the United States.
a) Not to exceed 5 years maturity.
b)Securities eligible for investment shall have a minimum rating of AA
from Moody’s and/or Standard & Poor’s rating service.
c) No more than 10 percent of the par value of the portfolio.
d)No more than $5 million of the par value maybe invested in securities of
any single issuer, other than the U.S. Government, its agencies and
instrumentality.
e)If securities owned by the City are downgraded by either Moody’s or
Standard & .Poors to a level below AA it shall be the City’s policy to
review the credit situation and make a determination as to whether to sell
or retain such securities in the portfolio.
Appendix A provides a more detailed description of each investment vehicle and its security and
liquidity features. Most of the City’s short-term investments will be in securities which pay principal
upon maturity, while long-term investments may be in securities which periodically repay principal,
as well as interest. Most of the City’s investments will be at a fixed rate. However, some of the
investments may be at a variable rate, so long as that rate changes on specified dates in pre-
determined increments.
PROHIBITED INVESTMENTS:
Includes all investments not specified above, and in particular:
Reverse repurchase agreements
Derivatives, .as defined in Appendix B
Appendix B provides a more detailed .description of each investment, which is prohibited, for City
investment.
AUTHORIZED INVESTMENT PERSONNEL
Idle cash management and investment transactions are the responsibility of the Administrative
Services Department. The Administrative Services Department is under the control of the Director
of Administrative Services (Director), as treasurer, who is subject to the direction and supervision
of the City Manager.
The Assistant ~ Director of.Administrative Services, who reports to,the :Director, [~
authorized to make all investment transactions allowed by the Statement of Investment Policy.. I:Ie
or she may authorize the Manager, Investments, Debt and Projects (Manager),. or SeNor Financial
Analyst/Investments (Analyst) to enter into investments within clearly specified.parameters.
The Investment function is under the supervision of the Manager, who is subject to the direction and
supervision of the Assistant ~ Director of Administrative Services. The Manager is
charged with the responsibility to manage the investment program (portfolio), which includes
developing and monitoring the City’s cash flow model and developing long-term revenue and
financing strategies and forecasts.
The Analyst is subject to the direction and supervision of the Manager. The Analyst assists the
Manager, in the purchase and sale of securities. The Analyst also prepares the quarterIy report, and
records daily all investment transactions as to the type of investment, amount, yield, and maturity.
Cash flow projections are prepared as needed.
In all circumstances, approval ~om the Director of Administrative Services is required before selling
securities from the City’s portfolio. The Manager and the Analyst may also transfer no more than a
total of $5 million a day fi:om the City’s general account to any one financial institution, without the
prior approval of the Assistant ~ Director of Administrative Services.
No other person has authority to make investment transactions without the written authority of the
Assistant ~ Director of Administrative Services.
USE OF BROKERS AND DEALERS
7
The Administrative Services Department maintains a list of acceptable dealers. A dealer acts as
principal in security transactions, selling securities fi:om and buyingsecurities for their own position.
A dealer must have
¯¯ ..... i ~.- , -~.a) At least,three yea~s experience operating ~ith:.California municipalities;
b) Maintain an inventory of trading securities of at least $10 million; and
c)Be approved by the Assistant ~ Administrative Services Director before
being added to the City’s list of approved dealers. In addition, individual traders
or agents representing a dealer:
¯must have a minimum ofone year Q~’.~xperience operating with California
municipalities..
A dealer will be removed ~om the list shouId there develop a history of problems to include: failure
to deliver securities as promised, failure to honor transactions as quoted,, or failure to provide
reasonable or accurate information.
SAFEKEEPING AND CUSTOD.Y
.. ~_11 securities shall be delivered to the City’s safekeeping custodian and heldin the name of the City
¯ of Palo Alt0, with the exception dfthe following investments:
a)Certificates of deposit, which will be held by the City itself.
b)City shares in pooled investment funds, under contract.
c)Mutual funds
d)Local Agency Investment Fund (LAIF)
POLICY REVIEW AND REPORTING ON INVESTMENTS
Monthly, the Administrati+e Services Department will review performance in relation to-Council-
adopted Policy. Quarterly, the Department will report to Council on: its performance in comparison
to policy, explain any variances t~om policy, provide any recommendations for policy changes, and
discuss overall compliance with the City’s Investment Policy. In addition, the Department will
provide Council with:
¯ a) A detailed list of all securities, investments and monies held by the City, and
b) Report on the City’s ability to meet expenditure requirements over the next six months.
Annually, theAdministrative Services Department will present a Proposed Statement of Investment
Policy, to include the delegation of investment authority, to theCity Council for reviewduring the
annual budget process. All proposed changes in policy must be approved by the Council prior to
implementation.
Adopted by City Council October 22, 1984.
Monthly reporting effective Januar,i 1985.
Amended and Adopted by City Council June 24, 1985.
Amended by City Council December 2, 1985.
Amended by Cily Council June 23, 1986.
Amended by City Council June 22, 1987.
Amended by City Council August 8, 1988
Amended by City Council November 28, 1988.
Amended by City Council June 26, 1989.
Amended by City Council May 141 1990.
Amended by City Council June 24, 1991.
Amended.by-C|fy Courlcil June 22, 1992.
Amended.by.Cify Council June 23, 1993.
Amended by City C0uncilNbVember.l 8, 1993.
Amended by City Council June 20, 1994.
Amended by City Council June 19, 1995.
Amended by City Council June 24, 1996
Amended by City Council June 23, 1997
Amended by City Council January 26~ 1998
Amended by City Council June 22, 1998
Amended by City Council June 28, 1999
Amended by City Council June 19, 2000
9
APPENDIX A
EXPLANATION OF PERMITTED INVESTMENTS
o
U.S. Government Securities - United States Treasury notes, bonds, bills, or certificates of
indebtedness orth0se for which the faith and crediti~~the United States are pledged for the
payment of principal and interest.
U.S.~Government Agency Securities - U.S. Government Agency Obligations include the
securities of the Federal National Mortgage Association (FNMA), Federal Land Banks
(FLB), Federal Intermediate Credit Banks (FICB), banks for cooperatives, Federal Home
Loan Banks (FHLB), Government National Mortgage Association (GNMA), Federal Home
Loan Mortgage Corporation (FI-]LMC),. Student Loan Marketing Association (SLMA), Small
B.usiness Administration (SBA), Federal Farm Credit (FFC) and Tennessee Valley Authority:
(TVA). Federal Agency Securities are debt obligations that essentially result .from l~nding
programs of the Government. Federal agency securities differ from .other types of.sec~ti.es,~
as well as among themselves. Their characteristics depend on the issuing agency,. It. is ._
possible t° distinguish three types of issues: (A) participation certificates (pooled securities),
(B) Certificates of interest (pooled loans), (C) notes, bonds, and debentures. The.securities
of a few agencies are explicitly backed by the full faith and credit of the U.S. :Government:
All issues, however, have de facto backing from the federal government, arid:it is highly
unlikely that the government would let any agency default on its obligations. ¯ - . . -
Certificates of Deposit - A certificate of deposit (CDs) is a receipt for funds deposited in a
bank, savings bank, or savings and loan association for a specified period of time at a
specified rate of interest. Denominations are $100,000 and up. The first $100,000 of a
certificate of deposit is guaranteed by the Federal Deposit Insurance Corporation (FDIC), if
the deposit is. with a bank or savings bank, or the Savings Association Insurance Fund
(SA!F), if the deposit is with a savings and loan. CDs with a face value in excess of
$100,000 can be collateralized by U.S. Government Agency and Treasury Department
securities or first mortgage loans. Government securities must be at least 110 percent of the
face value of the CD collateralized in excess of the first $100,000. The value of first
mortgages must be at least 150 percent of the face value of the CD balance insured in excess
of the first $100,000. Generally, CDs are issued for more than 30 days and the maturity can
be selected by the. purchaser.
Bankers’ Acceptance - A Banker’s acceptance (BA) is a negotiable time draft or bill of
exchange drawn on and accepted by a commercial bank. Acceptance of the draft irrevocably
obligates the batik to pay the bearer the face amount of the draft at maturity. BAs are usually
created to finance the import and export of goods, the shipment of goods within the United
States and storage of readily marketable staple commodities. In over 70 years of usage in the
United States, there has been no known instance of principal loss to any investor in BAs. In
addition to the guarantee by the accepting bank, the transaction is identified with a specific
commodity. Warehouse receipts verify that the pledged commodities exist, and, by
definition, these commodities are readily marketable. The sale of the underlying goods
10
generates the necessary funds to liquidate the indebtedness.
BAs enjoy marketability since the Federal Reserve Bank is authorized to buy and sell prime
BAs with maturities of up to nine months. The Federal Reserve Bank enters into repurchase
agreements in the normal course of open market operations with BA dealers.
As are sold at a discount from par. An acceptance is tied to a specific loan, transaction;
therefore, the amount and maturity of the acceptance, is fixed.
Commercial Paper - Commercial paper notes are unsecured promissory notes of industrial
corporations, utilities, and bank holding companies. Interest is discounted from par and
calculated using actual number of days on a 360-dayyear. The notes are in bearer form, with
maturities up to 180 days selected by. the purchaser, and denominations generally, start at
$100,0.00. There is a small.;:secondary market..for commercial paper notes and an investor
may sell a note prior to maturity ..... . ¯
C3mmrrciai paper notes are backed by unused lines.of credit from major banks:, iSome
is~uePs notes are insured, while some are backed by irrevocable letters of credit, from major
banksl State law limits a City to investments in United States corporations:having assetg in
excess 6f five hundred million dollars with an "A" or higher rating for the issuer’s-debentures.
cities may not invest mo~e than 30 percent of idle cash in commercial paper. -
Local Agency Investment Fund Demand Deposit - The Local Agency Investment Fund
LAW) was established, by the State to enable treasurers to place funds in a pool for
investments. The City is limited to an investment of the amount allowed by L.AIF(currently
$30 million). LAIF has been particularly beneficial to those jurisdictions with .small
portfolios. Palo Alto uses this fund for short-term investment, liquidity, and yield.
Repurchase Agreements - A Repurchase Agreement (REPOS), is not a security, but a
contractual arrangement between a financial institution or dealer and an investor. The
agreement normally can run for one or more days. The investor puts up funds for a certain
number of days at a stated yield. In return, the investor takes title to a given block of
securities as collateral. At maturity, the securities are.repurchased and the funds repaid, plus
interest. Usually, amounts are $500,000 or more, but some REPOS can be smaller.
Money Market Deposit Accounts - Money Market Deposit Accounts are market-sensitive
bank accounts, which are available to depositors at any time, without penalty. The interest
rate is generally comparable to rates on money market mutual funds, though any individual
bank’s rate may be higher or lower. These accounts are insured by the Federal Deposit
Insurance Corporation or the Savings Association Insurance Fund.
11
Mutual Funds - Mutual funds are shares of beneficial interest issued by diversified
management companies, as defined by section 23701 M of the Revenue and Taxation code.
To be eligible for investment, these funds must:
a)Attain the highest ranking in the highest letter ~nd numerical ratingprovided by
not less than two of the three largest nationally recognized rating services; or
c)
d)
Have an investment advisor registered with the Securi.ties, and Exchange
Commission with not less than five years experience investing in the securities
and obligations, as authorized by subdivisions (a) to (n), inclusive, of Section
53601 of the California Government Code, and with assets under management
in excess of five hundred million dollars; and
Invest so~elyin.~.th0se.secufi~ies and obligations authorized by Sections 53601 and
53635 of the California Government Code. Where the Investment Policy of the
City of Pal0 Alto may be more restrictive than the State Code, the Policy
authorizes investments in mutual funds which shall have minimal investment in
securities otherwise restricted by the City’s Policy. Minimal investment is
defined as less than 5 percent of the mutual fund portfolio; .and :
The purchase price of shares of beneficial interest purchased shall not include
any commissi9nthat the.se companies may charge.
.e) Haveanet asset value of$1.00. . -
Callable Securities and Multi-SEep-ups: Callable securities are defined as fLxed interest rate
government agency securities, that give the issuing agency the option of returning the
invested funds at a specific point in time to the purchaser..Multi-step-ups are government
agency securities in which the interest rate increases ("steps-up") .at preset intervals, and
which also have a callable option that allows the issuing agency to return the invested funds
at a preset interval. Callable and multi:step-ups are permitted, provided that:
¯the potential call dates are known at the time of purchase;
¯ the interest rates at which they "step-up" are known at the time of purchase; and
¯ the entire face value of the security is redeemed at the call date.
12
11.
12.
Negotiable Certificates of Deposit (NCD). NCDs are large-dollar-amount, short-term
certificate of deposit. Such certificates are issued by large banks and bought mainly by
corporations and institutional investors. They are payable either to the bearer or to the order
of the depositor, and, beingi..negotiable, they en..j0y an active secondary market, where they
trade in round lots of $5 million. Although they can be issued in any denomination from
$100,000 up, the typical amount is $1 million. They have..a minimum original maturity of
14 days; most original maturities are under six months. Also called a Jumbo Certificate of
Deposit.
Medium-Term Corporate Notes: Notes of a maximum of five years maturity, issued by
corporations organized and operating with the United States or by depository institutions
licensed by the United States or any~state and operating with the United States. According
to California Code Section 33601~ "Notes eligible for investment under this subdivision shall
be rated in the rating category 0.f ’,,’A" or its equivalent or better by a nationally recognized
rating service. Purchase of medium-term notes may not exceed 30 percent of the agency’s
surplus money which may be invested pursuant to this section."
13
APPENDIX B
EXPLANATION OF PROHIBITED INVESTMENTS
Reverse Repurchase Agreements: A Reverse Repurchase Agreement (Reverse REP0) is
a contractual agrgement by .the investor (e.g. local agency) to post a security it owns as
collateral, and a bank or dealer temporarily exchanges cash for this collateral, for a specific
period oftime,at an agreed-upon interest rate. During the period of the agreement, the local
agency may use this cash for any purpose. At maturity, the securities are repurchased from
the bank or dealer, plusinterest.
California law contains a number of restrictions on the use of Reverse REPOS by local
Derivatives: A-derivative is a financial instrument created from, or whose value depends on
(is derived from), the value of one or more underlying assets or indices. The term
"derivative" refers to instruments or features, such as collateralized mortgage obligations,
forwards, futures, currency and interest rate swaps, options, caps and floors. Except for those
callable and multi-step-up securities as described under Permitted Investments, derivatives
are prohibited.
Certain derivative products have characteristics which could include high price volatility,
liquid markets, products that are not market-tested, products that are highly leveraged,
products requiringa high degree of sophistication t° manage, and products that are difficult
to value.
According to California law, a local agency shall not invest any funds in inverse floaters,
range notes, or interest-only strips that are derived from a pool of mortgages.
14
APPENDIX C
GLOSSARY OF INVESTMENT TERMS
AGENCIES: Federal. agency and instrumentality securities.
ASKED: The price at which securities are offered.
BID: The price offered by a buyer of securities (when one sells securities, one asks for a bid).
See "Offer ’"
BROKER: A.broker brings buyers and sellers together so that he can earn a commission.
COLLATERAL: Securities, evidence of deposit; or other pr:Qperty,-which a borrower pledges
to secure repayment of a.loan. Also refers to securities pledged bya bank to secure deposits of
public monies.
COMPREHENSIVE ANNUAL FINANCIAL REPORT ("CAFR"): The official annual
report for the City of Palo Alto. It includes combined financial statements for each individual
fund and account group prepared in Conformity with GAAP. It also includes supporting
schedules that are necessary to demonstrate compliance with finance-related legal and contractual
provisions, extensive introductory material, and adetailed statistical section .... -~-
COUPON: (a) The annual rate of interest that a bond’s issuer promises tO pay’thebondholder
on the bond’ s face value. (b) A certificate attached to a bond evidencing interest due on a
payment date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and
selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: (1)
delivery versus payment (DVP); and (2) delivery versus receipt (DVR). DVP is delivery of
securities with an exchange, of money for the securities. DVR is delivery of securities with an
exchange of a signed receipt for the securities.
DISCOUNT: The difference between the acquisition cost of a security and its.value at maturity
when quoted at lower than face value. A security that sells below original offering price shortly after
sale, is also is considered to be at a discount.
DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a
discount and that are redeemed at maturity for full face value (e.g., U.S. Treasury Bills).
DIVERSIFICATION: Dividing investment funds among a variety of securities that offer
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independent returns.
FEDERAL CREDIT AGENCIES: Agencies of the Federal Government that were established to
supply credit to various classes of institutions and individuals (e.g., S&Ls, small business firms,
students, farmers, farm cooperatives, and exporters). .) ...... ~.;.. ... !..:. "
FEDERAL DEPOSIT INSURANCE CORPORATION ("FDIC’): A federal agency that insures
bank deposits, currently up to $100,000 per deposit.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is
currently pegged by the Federal Reserve through open-market operations.
FEDERAL HOME. LOAN BANKS .("FHLB"): Government-sponsored wholesale banks
(currently 12 regional banks) which lend funds mid provide .correspondent banking services to
member commercial banks, thrift institutions, credit unions, and insurance companies. The mission
of the FHLBs isto liquefy the housing-related assets of its members, who must purchase stock in
their District Bank.
FEDERAL NATIONAL MORTGAGE ASSOCIATION ("FNMA"): FNMA, like GNMA, was
chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal
corporation working under the auspices of the Department of Housing and-Urban .Development
(HUD). It is the largest single provider of residential mortgage funds in the-United States;.~ Fannie
Mae, as the corporation is called, is a private stockholder-owned corporatibn. The’ corporation’s
purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate
mortgages. FNMA’s securities are also highly liquid and are widely accepte& FNMA assumes and
guarantees that all security holders will receive timely payment of principal and interest.
FEDERAL OPEN MARKET COMMITTEE (’.’FOMC"): The FOMC consists of seven
members of the Federal Reserve Board and five of the 12 Federal. Reserve Bank Presidents. The
President of the New York Federal Reserve Bank is a permanent member, while the other Presidents
serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines
regarding, purchases and sales of government securities in the open market, as a-means of influencing
the volume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and
consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks, and
about 5,700 commercial banks that are members of the system.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION ("GNMA" or "Ginnie Mae"):
Securities that influence the volume of bank credit that is guaranteed by GNMA and issued by
mortgage bankers, commercial banks, savings and loan associations, and other institutions. A
security holder is protected by the full faith and credit of the U.S. Government. Ginnie Mae
securities are backed by the FHA, VA, or FMHM mortgages. The term "pass-throughs" is often
used to describe Girmie Maes.
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LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a
substantial loss of value. In the money market, a security is said to be liquid if the spread between
bid and asked prices is narrow, and .reasonable amount can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT FUND (’.’LAIF~):: Monies from local governmental
units may be remitted to the California State Treasurer for.deposit ’in tt;fi~ special fund for the purpose
of investment. -
MARKET VALUE: The price at which a security is trading and could presumably be purchased
or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions
between the parties to repurchase-reverse repurchase agreements, that establishes each party’s rights
in the transactions. A master agreementwill often specify, among other things, theright of the buyer
(lender) to liquidate the underlying securities in the event of default by the seller (borrower).
MATURITY: The date upon which the principal or stated value of an investment becomes due and
payable.
MONEY MARKET: The market in which short-term debt instruments (e.g., bills, commercial
paper, and bankers’ acceptances)-areissUed andtraded. . _.
OFFER: .The price asked bya seller of securities (when one buys securities,. 6fie asks -.for an offer).
See-"Asked" :and "Bid".
OPEN MARKET OPERATIONS: Purchasesand sales of government andcertain other securities
in the open market by the New York Federal Reserve Bank, as directed by the FOMC in order to
influence the volume of money and credit in the economy. Purchases inject reserves into the bank
system and stimulate growth of money and credit; sales have the opposite effect. Open market
operations are the Federal Reserve’s most important and most flexible monetary policy tool.
PORTFOLIO: A collection of securities that an investor holds.
PRIMARY DEALER: A group of government securities dealers that submit daily reports of
market activity and positions, and monthly financial statements to the Federal Reserve Bank of New
York, and are subject to its informal oversight. Primary dealers include Securities and Exchange
Commission (SEC) -- registered securities broker-dealers, banks, and a few unregulated finns.
PRUDENT INVESTOR RULE:An investment standard cited in the California Government Code
(CGC) Section 53600 et seq. Under this standard, all governing bodies of local agencies or persons
authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries
subject to the prudent investor st~ndard. When investing, reinvesting, purchasing, acquiring,
exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and
diligence under the circumstances then prevailing, including, but not limited to the general economic
conditions and the anticipated needs of the agency, that a prudent person acting in. a like capacity and
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familiarity with those matters would use in the conduct of funds of a like character and with like
aims, to safeguard the principal and maintain the liquidity needs of the agency.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution that: (i) does not claim
exemption from the payment.of anysales, compensating use~...or ad valorem taxes under the laws of
this state; (2) has segregated for the benefit of the omr~isS~~in.etigible collateral having a Value of
not less than its maximum liability; and (3) has been approved by the Public Deposit Protection
Commission to hold public deposits.
RATE OF RETURN: The yield Obtainable on a security based on its purchase price or its current
market price..
SAFEKEEPING: A service ~01 cUStomers rendered by banks for a fee whereby securities and
valuables of all types and descriptions are held in the bank’s va~iits for protection.
SECONDARY MARKET: A market made for the purchase ~nd sale of outstanding issues.
following the initial distribution.
SECURITIES AND EXCHANGE COMMISSION: An agency created by Congress to administei °
securities legislation for the purpose of protecting investors in securities transactions ....
STRUCTURED NOTES: Notes issued by instrumentalities (e.g., FHLB, FNMA, SLMA) and b~¢
corporations, that have imbedded options (e.g., call features,.step-up coupons, floating rate coupons,""
derivative-based returns) in their debt structure. The market performance of structured.notes is
affected by fluctuating interest rates; the volatility of imbedded options; and shifts in the yield curve.
TIME CERTIFICATE OF DEPOSIT: A non-negotiable certificate of deposit, which cannot be
sold prior to maturity.
TREASURY BILLS: A non-interest beating discount security that is issued by the U.S. Treasury
to finance the national debt. Most T-bills are issued to mature in three months, six months, or one
TREASURY BONDS: Long-term, coupon-bearing U.S. Treasury securities that are issued as direct
obligations of the U.S. Govemmem, and having initial maturities of more than 10 years.
TREASURY NOTES: Medium-term, coupon-bearing U.S. Treasury securities that are issued as
direct obligations of the U.S. Government, and having initial maturities of two to 1 0 years.
YIELD: The rate of annual income return on an investment, expressed as a percentage.
YIELD-TO-CALL (YTC): The rate of return an investor earns from a bond assuming the bond
is redeemed (called) prior to its nominal maturity date.
YIELD-TO-MATURITY: The current income yield minus any premium above par or plus any
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discount from par in purchase price, with the adjustment spread o~er the period from the date of
purchase to the date of maturity of the
ZERO-COUPON SECURITIES: Security that is issued at a discount and makes no periodic
interest payments. The rate of return consists of a gradual accretion of the principal of the security
and is payable at par upon maturity.
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