HomeMy WebLinkAboutStaff Report 3303
City of Palo Alto (ID # 3303)
Finance Committee Staff Report
Report Type: Action Items Meeting Date: 12/4/2012
City of Palo Alto Page 1
Summary Title: FY 2012 Year-End CIP Matrices
Title: Fiscal Year 2012 Year-End Capital Improvement Program Projects Status
Report
From: City Manager
Lead Department: Administrative Services
RECOMMENDATION
Staff recommends that the Finance Committee review and accept the information on the City’s
Capital Improvement Program contained in this report.
BACKGROUND
This report provides information on the status of the City’s Capital Improvement Program (CIP)
projects as of the end of Fiscal Year (FY) 2012. The attached graphs and matrix (Attachments 1
through 4 and Exhibit A) list all CIP projects and their current status, and include any issues that
might cause a change in the scope or timing of the projects. The report is intended to update
Council on the progress of all CIP projects that were open at the beginning of FY 2012, and on
those that were added or completed during the fiscal year. The report also provides an update
on the General Fund infrastructure backlog.
DISCUSSION
The attached graphs/tables provide detail for General Fund projects:
o General Fund Capital Improvement Program Expenditures Summarized by
Project Category for Fiscal Years 2007-2012 (Attachment 1)
o General Fund Capital Improvement Program Project Expenditures for Fiscal
Years 2007-2012 (Exhibit A)
o General Fund Transfers to Infrastructure Reserve for Fiscal Years 2007-2016
(Attachment 2)
City of Palo Alto Page 2
The attached matrices provide detail for all funds:
o Fiscal Year 2012 Year-End Capital Improvement Program Projects Status
(Attachment 3)
o Continuous Capital Projects Expenditures for Fiscal Years 2007-2012
(Attachment 4)
In the attached matrix (Attachment 3), the city departments have submitted information on
their projects and commented on any issues that might cause a change in the scope or timing of
the projects. The matrix categorizes CIP projects into minor projects (projects that can be
completed within a one-year period) and multi-year projects (projects that have multi-year
budgets and/or complex implementation schedules with identifiable phases). The project status
portion of the matrix identifies the phase of the project at fiscal year-end, and illustrates how
much progress was made.
Three distinct phases are utilized, as follows:
Phase Activities
Pre-Design Preparation of a feasibility study Development of a
master plan Definition of a project scope Preparation of
an Environmental Impact Report
Design Hiring a design consultant Completion of project design
Soliciting bids or proposals
Construction Acquisition of major equipment Installation
Implementation of a project
In the attached matrix, projects are listed by department for the General Fund and by fund for
the Enterprise and Internal Service Funds. The matrix also includes information on the total
budget of the project from inception, available budget as of the beginning of the fiscal year,
fiscal year expenditures, fiscal year contingencies, fiscal year encumbrances, remaining balance
in the project budget as of year-end, and the budget percent complete for the project. The
matrix does not include “continuous” projects. These projects, such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding to reflect
continuing replacement cycles or commitments. Continuous projects are listed by responsible
department and fund and include five years of actual expenditures including the current fiscal
year through June 30, 2012 (Attachment 4). Attachments 3 and 4 together represent all open
City of Palo Alto Page 3
CIP projects in the City.
RESOURCE IMPACT
Below is a summary of the General Fund CIP budget through June 30, 2012.
Total Adjusted Budget for FY 2012 $102,844,341
Less: Total Expenditures for FY 2012 32,234,892
Less: Total Encumbered Balance as of June 30, 2012 22,402,670
Remaining balance of the budget carried over to FY 2013 $ 48,206,779 *
* Continuing Projects PE-09006 (Mitchell Park Library and Community Center New
Construction), PE-11000 (Main Library New Construction & Improvements), and LB-11000
(Furniture & Technology for Measure N Project) represent more than half of the carry
forward balance.
Projects that were completed but still had remaining appropriations as of FY 2012 were closed
at the beginning of FY 2013 and the balances will be returned to appropriate reserves. These
projects are included in the Comprehensive Annual Financial Report (CAFR) CMR since Council
approval is necessary.
Below we have listed highlights of various projects from the General and Enterprise Funds:
General Fund:
AS-08000 - Acquisition of Los Altos Treatment Plant
o Three new leases with various contractors were executed for portion of this site.
The new leases resulted in new annual revenues in the amount of $40,000.
CC-11000 - Cubberley Gym Activity Room
o Although a relatively small capital project, this complete renovation of the old
boys’ locker room at Cubberley converted a space with limited function as
storage into a multi-use athletic, training and dance facility that now serves as
many as 300 class participants and renters per week.
LB-11000 - Furniture & Technology for Library Measure N Project
City of Palo Alto Page 4
o The newly renovated Downtown Library reopened in July 2011 with furniture,
computers and other items purchased through the Captial Project Fund. This
branch was the first of three Measure N projects to be completed. It is fully
funded by the Palo Alto Library Foundation’s multi-million dollar campaign to
support the new and renovated libraries.
PE-09005 - Downtown Library Improvements
o The Downtown Library renovation project was successfully completed in FY2012.
The first of three library projects to be completed with funds from 2008’s
Measure E, the project provides a community meeting room with 50-60 seats, a
small dedicated children’s room, and a new group study room. Other features
included lighting improvements, new mechanical systems, accessible restrooms,
and new carpet and paint.
Enterprise Funds:
Electric
o The $1.5 million contract to reconductor the overhead 60kV line on Alma St.
from Addison Ave. to El Carmelo Ave. was completed.
o The $900,000 contract to convert existing High Pressure Sodium (HPS) streetlight
fixtures to Light Emitting Diode (LED) lights is 50% complete.
o The final service conversions for the $3.2 million Underground District 45 Project
were completed.
Gas
o The $4.4 million contract for the replacement of 38,000 linear feet of gas main
pipe and 260 services with PE pipe is 85% complete (Gas Main Replacement
Project 18/19A).
o The replacement of the regulating equipment at Gas Stations 2 and 4 has been
completed.
Water
o The $8.6 million contract for the construction of the El Camino Reservoir, pump
station and well is 55% complete.
o The $4.8 million contract for the rebuilding of the Mayfield Pump Station is 65%
complete.
o The $2 million contract for the seismic retrofit of Mayfield and Boranda
Reservoirs is 45% complete.
o The $2.6 million contract for the rehabilitation of the five existing wells is 95%
City of Palo Alto Page 5
complete. The wells are currently going through final testing.
Wastewater Collection
o The $ 3.5 million to perform closed circuit TV scans of sanitary sewer laterals for
the presence of gas crossbores is 50% complete.
GENERAL FUND INFRASTRUCTURE BACKLOG UPDATE
The City’s infrastructure remains a top priority. In October 2010, the City Council created the
Infrastructure Blue Ribbon Commission (IBRC) to identify and prioritize the City’s infrastructure
needs and to determine funding sources and financing mechanisms to address the City’s
backlog and future needs. On December 22, 2011, the IBRC issued its final report, ’Palo Altos
Infrastructure: Catching Up, Keeping Up, and Moving Ahead
<http://www.cityofpaloalto.org/civicax/filebank/documents/29729>
In its report, the IBRC concluded that annual maintenance of existing infrastructure or “keep-
up” needs have been underfunded by about $2.2 million per year. According to the IBRC, the
underfunding of “keep-up” needs over prior years has led to a deferred maintenance backlog of
$41.5 million. The IBRC recommended annual funding of about $4.2 million for the next ten
years to address these deferred maintenance or “catch-up” needs.
The IBRC also identified major capital expenditures of $210.7 million for “new and
replacement” needs, including the replacements of the Public Safety Building and the Municipal
Services Center.
To address annual “keep-up” needs as defined by the IBRC, the annual capital transfer from the
General Fund was increased by $2.2 million in the FY 2013 Adopted Capital Budget.
On September 18, 2012, the City Council approved a plan and timeline to place a potential
infrastructure finance measure on the November 2014 ballot. The strategy for this endeavor
encompasses the following four fundamental tracks:
1. Strategic Planning/Opinion Research
2. Community Outreach
3. Plan/Design Review
4. Ballot Preparation
Next steps include retaining outside professional expertise for public opinion research as well
as hiring an external communications strategist. The plan and timeline are outlined in Staff
City of Palo Alto Page 6
Report #3140: <http://www.cityofpaloalto.org/civicax/filebank/documents/31161>
CAPITAL PROJECTS APPROVED AFTER BUDGET PROCESS
Attachment 5 shows capital projects approved by Council after the approval of the adopted
budget for fiscal years 2007 through 2013. The inclusion of this list satisfies a request from the
IBRC.
Attachments:
Attachment 1: FY2012 GF CIP Expenditures By Project Category (Graph) (XLS)
Attachment 2: GF Xfers To Infra Reserve For FYs 2007-2016 (XLS)
Attachment 3: FY2012 Year-End CIP Project Status Reports (XLS)
Attachment 4: Continuous Projects June 30 2012 (XLS)
Exhibit A: GF CIP Project Expenditures For FYs 2008-2012 (XLS)
Attachment 1
Buildings &
Facilities
Land & Land
Improvements Miscellaneous
Non-
Infrastructure
Management
Plan
Parks & Open
Space
Streets &
Sidewalks
Totals
By Year
FY 2008 5,797 2,654 453 2,977 3,630 5,859 21,370
FY 2009 10,082 2,503 110 440 1,733 6,227 21,095
FY 2010 9,312 2,353 291 7 3,460 5,855 21,278
FY 2011 20,250 98 211 889 1,731 7,422 30,601
FY 2012 23,868 17 228 31 1,113 6,977 32,235
Totals 69,309 7,625 1,293 4,344 11,667 32,340 126,579
5,797
2,654
453 2,977
3,630 5,859
21,370
10,082
2,503
110 440 1,733
6,227
21,095
9,312
2,353
291
7
3,460 5,855
21,278
20,250
98 211 889 1,731
7,422
30,601
23,868
17 228
31 1,113
6,977
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
16,000
18,000
20,000
22,000
24,000
26,000
28,000
30,000
32,000
General Fund Capital Improvement Program Expenditures Summarized by
Project Category for Five Years: Fiscal Years 2008-2012
($ in thousands)
Page 1 of 1 12/4/2012
Attachment 2
Amount
Transferred
to
Infrastructure
Amount
Returned
to General
Fund
Net
Amount
Fiscal Year $(000)$(000)$(000)
2007 $8,736 $75 a $8,661
2008 $11,807 $117 $11,690
2009 $14,648 b $14,648
2010 $9,900 $3,243 $6,657
2011 $9,857 $9,857
2012 $18,644 c $18,644
2013 $10,852 $10,852
2014 $11,294 $11,294
2015 $11,747 $11,747
2016 $12,217 $12,217
Total $119,702 $3,435 $116,267
Notes:a. Funds transferred to cover GF engineering costs for structures and grounds.
b. Includes funding for the Public Safety Building $3,437K
c. Includes one-time transfer of $7.6 million to reduce GF BSR to 18.5 percent target level
Sources:
FY 2007 through 2012 are actual amounts
FY 2013 through 2016 based on Long Range Financial Forecast
$8,661
$11,690
$14,648
$6,657
$9,857
$18,644
$10,852 $11,294$11,747
$12,217
$5,000
$7,000
$9,000
$11,000
$13,000
$15,000
$17,000
$19,000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
$000
Fiscal Year
General Fund Transfers to Infrastructure Reserve for
Fiscal Years 2007-2016
Page 1 of 1 12/4/2012
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
AS-09000 City of Palo Alto
Municipal Airport
Transition Project
Land and Land
Improvements
$130,000 $0 $0 $0 $0 $0 $0 100%Complete Complete Close CIP project.
AS-08000 Acquisition of Los
Altos Treatment
Plant
Land and Land
Improvements
$7,223,394 $0 $0 $0 $0 $0 $0 100%Complete Complete Close CIP project.
AS-10001 Sustainability
Contingency
Miscellaneous $400,000 $100,000 $0 $0 $0 $0 $100,000 75%Complete Complete Close CIP project.
12/4/2012
MULTI-YEAR PROJECTS
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
ADMINISTRATIVE SERVICES DEPARTMENT
MINOR PROJECTS
Page 1 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
AC-09001 Children's Theatre Replacement
and Expansion
Buildings
and
Facilities
$100,000 $100,000 $0 $0 $0 $0 $100,000 0%Pre-Design Jun 13 Needs assessment has been completed. Staff
preparing Requests for Proposal.
AC-09002 Community Theater Sound
System Replacement
Buildings
and
Facilities
$200,000 $200,000 $0 $0 $0 $0 $200,000 0%Pre-Design Jun 13 Needs assessment has been completed. Staff
preparing Requests for Proposal.
AC-12001 Junior Museum & Zoo Perimeter
Fence and Footpath
Parks
and
Open Space
$50,000 $50,000 $0 $0 $0 $19,819 $30,181 40%Pre-Design Sep 12 Staff to complete design and then project to
go out to bid.
CC-09001 Dimmer Replacement and
Lighting System
Buildings
and
Facilities
$152,821 $148,824 $0 $4,609 $0 $9,815 $134,400 12%Design Jun 13 Project has been delayed as it will now be a
design-and-build contract.
CC-11000 Cubberley Gym Activity Room Buildings
and
Facilities
$63,398 $5,357 $0 $0 $0 $0 $5,357 92%Complete Complete Project completed and to be closed.
Remaining balance to be returned to
Infrastructure Reserve.
OS-09002 Baylands Emergency Access
Levee Repair
Parks
and
Open Space
$175,000 $175,000 $0 $0 $0 $0 $175,000 0%Pre-Design Jun 13 Survey work for levee done by Public Works
Engineering. Project now independent of
and will no longer be paired with JPA flood
control project.
PG-09003 Park Maintenance Shop Remodel Parks
and
Open Space
$159,096 $100,423 $2,244 $0 $0 $1 $98,178 38%Design TBD Since there is common shared space, this
project will now be designed and
constructed in-house by Public Works
Facilities Management in conjunction with
the Tree Division.PG-11000 Hopkins Park Improvements Parks
and
Open Space
$95,000 $95,000 $0 $0 $0 $0 $95,000 0%Design TBD Staff in initial planning and development of
scope of contract.
PG-11001 Cogswell Plaza Improvements Parks
and
Open Space
$150,000 $150,782 $10,341 $782 $0 $0 $139,659 7%Design Oct 12 Staff in planning and development of scope
of contract.
PG-11002 Monroe Park Improvements Parks
and
Open Space
$250,000 $250,000 $0 $0 $0 $0 $250,000 0%Pre-Design TBD Staff in initial planning and development of
scope of contract.
PG-11003 Scott Park Improvements Parks
and
Open Space
$100,000 $100,000 $0 $0 $0 $0 $100,000 0%Design TBD Landscape architect hired for planning and
development of scope of contract.
PG-12001 Stanford / Palo Alto Playing Field
Netting
Parks
and
Open Space
$50,000 $50,000 $0 $0 $0 $0 $50,000 0%Design TBD Staff in initial planning and development of
scope of contract.
PG-12002 Golf Course Tree Maintenance Parks
and
Open Space
$75,000 $75,000 $21,014 $0 $0 $1,088 $52,898 29%Design TBD Staff in initial planning and development of
scope of contract.
PG-12004 Sarah Wallis Park Improvements Parks
and
Open Space
$65,000 $65,000 $0 $0 $0 $0 $65,000 0%Pre-Design TBD Staff in initial planning and development of
scope of contract.
PG-12005 Relocate Power Poles for Soccer
Field
Parks
and
Open Space
$100,000 $100,000 $0 $0 $0 $0 $100,000 0%Design TBD Project on hold pending staff land
evaluation.
MINOR PROJECTS
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
MINOR PROJECTS
Page 2 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
MINOR PROJECTSPG-12006 Magical Bridge Playground Parks
and
Open Space
$0 $0 $0 $0 $0 $0 $0 0%Design TBD Contractor selected. Staff in initial planning
and development of scope of contract.
Project to be taken over by Public Works
(PE-12013).
OS-00001 Open Space Trails & Amenities Parks
and
Open Space
$2,025,720 $394,040 $101,440 $61,026 $0 $17,320 $214,254 89%Ongoing Various trail improvements at Arastradero,
Foothills Park, and Baylands. Year 1 of 3
year contract.
OS-00002 Open Space Lakes & Ponds
Maintenance
Parks
and
Open Space
$442,183 $59,535 $15,080 $9,535 $0 $0 $34,920 92%Ongoing Year 1 of 3 year contract for Boronda Lake.
MULTI-YEAR PROJECTS
Page 3 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
MINOR PROJECTSOS-07000 Foothills Park Road
Improvements
Parks
and
Open Space
$525,000 $275,000 $150,000 $0 $0 $0 $125,000 76%Ongoing Work is now in-house by Public Works
Engineering or combined with their paving
contracts. This is anticipated to result in
future cost savings to address current
overage.
OS-09001 Off-Road Pathway Resurfacing
and Repair
Parks
and
Open Space
$180,668 $130,486 $4,130 $0 $0 $1 $126,355 30%Ongoing Work is now done in-house by Public Works
Engineering or combined with their paving
contracts.
PG-06001 Tennis & Basketball Court
Resurfacing
Parks
and
Open Space
$526,443 $59,253 $50,321 $3,314 $0 $0 $5,618 99%Ongoing Cubberley Community Center Tennis courts
1-6 completed in FY 2012. Staff in initial
planning for FY2012/13.
PG-06003 Benches, Signage, Fencing,
Walkways, and Perimeter
Landscaping
Parks
and
Open Space
$675,668 $274,094 $46,243 $58,982 $0 $24,477 $144,392 79%Ongoing Projects Completed in FY 2012 - Site
Amenities: Kings Plaza furniture, Signage:
Open Space signage (Esther Clark Park &
Emily Renzel Marsh). Landscaping:
California Avenue hanging planters.
Pathways: Gamble Garden pathways, DG
pathway repairs throughout Bol Park, ADA
pathway repair at Heritage Park.
MULTI-YEAR PROJECTS
Page 4 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
MINOR PROJECTSPG-09002 Park and Open Space Emergency
Repairs
Parks
and
Open Space
$357,761 $86,037 $52,875 $0 $0 $5,316 $27,845 92%Ongoing Projects completed in FY 2012: Hoover
Park: Fence repair at tennis courts.
Rinconada & Weisshaar Park: Tennis court
tripping hazard surface repairs. Stanford
Palo Alto Playing Fields: Artificial turf
repairs. Asphalt paving repair to Greer Park
after mainline break. Repair of Mitchell Park
play structure.
Page 5 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FD-12000 ALS EKG Monitor
Replacement
Miscellaneous $180,000 $180,000 $0 $0 $0 $1 $179,999 0%Ongoing Jun 13 We have completed the evaluation
on the field monitors and we are
proceeding with getting quotes for
the replacements. Please move all $$
to FY13 budget.
FD-08001 Fire Station #6
Improvements
Buildings
and
Facilities
$60,000 $3,829 $271 $0 $0 $0 $3,558 94%Ongoing TBD We have completed the evaluation
on the field monitors and we are
proceeding with getting quotes for
the replacements. Please move all $$
to FY13 budget.
MULTI-YEAR PROJECTS
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
FIRE DEPARTMENT
Page 6 of 32
Budget FY 2012 FY 2012 Estimated
Project Project Project From Available FY 2012 Labor FY 2012 FY 2012 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date Comments
PD-08000 Crime Scene
Evidence Collection
Vehicle
Miscellaneous $180,000 $5,799 $6,039 $0 $0 $1 ($241)100%Complete Vehicle construction completed and
is now in service. Remaining
balance to be returned to
Infrastructure Reserve.
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
POLICE DEPARTMENT
MINOR PROJECTS
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
LB-11000 Furniture &
Technology for
Library Measure
N Project
Miscellaneous $4,800,000 $1,646,876 $178,774 $0 $0 $718,271 $749,831 84%Ongoing Jun 15 Project activity is being
coordinated with the
construction schedule of the
Mitchell Park Library &
Community Center and Main
Library Measure N building
renovations.
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
LIBRARY SERVICES DEPARTMENT
MULTI-YEAR PROJECTS
Page 7 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
PL-05002 Charleston/
Arastradero Corridor
Plan
Non-
Infrastructure
Management
Plan
$1,211,890 $237,493 $26,988 $0 $0 $2 $210,503 83%Ongoing Dec 13 The City completed implementation of the project
as a trial in October 2012. Remaining funds will
be used to complete the design phase of the final
median island improvements.
PL-05003 College Terrace Traffic
Calming
Streets
and
Sidewalks
$217,484 $0 $0 $0 $0 $1 ($1)100%Complete Mar 12 Project Complete. OK to Close.
PL-06005 Installation of Ticket
Machines
Non-
Infrastructure
Management
Plan
$94,900 $0 $0 $0 $0 $0 $0 100%Complete Jun 09 Project Complete. OK to Close.
PL-07002 El Camino Real/
Stanford Intersection
Streets
and
Sidewalks
$1,872,003 $1,658,067 $319,197 $22,486 $0 $70,000 $1,246,384 33%Ongoing Feb 12 Project Complete but waiting for final invoice
from construction management consultant,
Ghiardelli. Leave open until final invoice is paid.
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
MINOR PROJECTS
Page 8 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
MINOR PROJECTS
PL-11001 Dinah SummerHill
Pedestrian Bicycle Path
Streets
and
Sidewalks
$300,000 $304,837 $183,350 $4,837 $0 $597 $116,053 61%Ongoing Dec 13 City is currently in a consultant-selection stage for
a minor traffic study that is required to complete
the public outreach process. The design is being
done in-house in partnership with public works.
Estimated construction period is Spring 2013.
PL-00026 Local and
Neighborhood Collector
Street Traffic Calming
Program (SIF) ("Safe
Routes To Schools")
Streets
and
Sidewalks
$1,167,000 $640,160 $74,913 $12,408 $0 $389,605 $163,234 86%Ongoing This ongoing CIP implements traffic calming
improvements along Residential Arterial Streets
and also funds the development of Safe Routes to
School Programs and Projects at schools. KEEP
OPEN.
PL-04010 Bicycle and Pedestrian
Transportation Plan
Implementation Project
Streets
and
Sidewalks
$341,149 $171,804 $103,599 $0 $0 $21,681 $46,524 86%Ongoing This ongoing CIP implements project
recommendations from the City's Bike
Transportation Plan. Active projects include an
update of the Bike Transportation Plan and include
a new Pedestrian section. Other active projects
include bike rack deployments, bike route signage
deployment, and the design of bike boulevard
facilities. KEEP OPEN.
PL-06002 Comprehensive Parking
Signage Plan
Non-
Infrastructure
Management
Plan
$475,000 $4,248 $4,248 $0 $0 $0 $0 100%Complete Complete The installation of color zone signage was
completed in 2008. Current projects include hiring
of a new Parking Manager to identify parking
improvement strategies. This CIP will be closed
eventually and remaining funds transferred to a
new CIP entitled Transportation and Parking
Improvements.
PL-11002 California Avenue
Transit Hub Corridor
Streets
and
Sidewalks
$1,725,200 $1,725,508 $16,053 $308 $0 $300,000 $1,409,147 18%Design Oct 14 Project delayed due to litigation. Design restarted
in Summer 2012. Anticipated construction start
date: Sept 2013 thru Summer 2014.
MINOR PROJECTS
MULTI-YEAR PROJECTS
Page 9 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PLANNING AND COMMUNITY ENVIRONMENT DEPARTMENT
MINOR PROJECTSPL-11003 Palo Alto Traffic Signal
Central System
Streets
and
Sidewalks
$400,000 $364,472 $0 $0 $0 $0 $364,472 9%Design Dec 13 Staff is in the process of completing additional
Caltrans Local Assistance documents to authorize
the expenditure of funds for the project.
PL-11004 Alma Street Traffic
Signal Improvements
Streets
and
Sidewalks
$699,000 $645 $645 $0 $0 $0 $0 100%Complete Complete This project was dropped from the CIP last year.
Caltrain, whom the City partnered with on a grant
for this project, is leading the project on their own.
PL-12000 Transportation and
Parking Improvements
Streets
and
Sidewalks
$750,000 $750,000 $91,002 $0 $0 $141,060 $517,938 31%Ongoing N/A This CIP funds miscellaneous parking programs,
studies and transportation projects. KEEP OPEN.
PL-98013 School Commute Safety
Improvements (SIF)
Streets
and
Sidewalks
$150,000 $1 $0 $0 $0 $1 $0 100%Complete Complete Project Complete. OK to Close.
12/4/2012
MULTI-YEAR PROJECTS
Page 10 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
PE-06005 University Avenue Gateway Landscaping
Improvements
Parks
and
Open Space
$240,480 $4,641 $0 $429 $0 $1 $4,211 100%Complete Mar 12 Remaining balance to be used on
irrigation repairs. Project
completed as of March 2012. All
work has been completed as of
March 2012.PE-07005 California Avenue Improvements Parks
and
Open Space
$754,305 $40,285 $0 $0 $0 $0 $40,285 100%Complete Dec 11 Planning is the lead division in the
designing phase with separate
project number. Technically
closed.
PE-08004 Lytton Plaza Renovation Parks
and
Open Space
$793,142 $43,879 $11,793 $0 $0 $1 $32,085 96%Construction Dec 12 CSD is still working with the
Friends of Lytton Plaza on open
items. (Upgrade on site FFE)
PE-09002 Greer Park Phase IV Parks
and
Open Space
$2,032,251 $225,920 $138,828 $3,202 $0 $9,006 $74,884 96%Construction Dec 12 Waiting for the final as-built
drawing and resolution of
construction defects.
PE-11011 Highway 101 Pedestrian/Bicycle
Overcrossing
Streets
and
Sidewalks
$499,806 $372,316 $12,096 $102,915 $0 $266,036 ($8,731)102%Design Jul 13 The feasibility study completed in
November 2011. Preliminary
Engineering and Environmental
assessment started in June 2012.
Council directed staff to explore
design competition.
PE-12002 Tree Wells - University Avenue Irrigation Miscellaneous $100,000 $128,743 $0 $28,743 $0 $0 $100,000 0%Construction Apr 13 Design (99%) phase is near
completion. Construction
expected to begin in mid February
2013
PE-12003 Rinconada Park Long Range Plan &
Design
Parks
and
Open Space
$150,000 $213,447 $58,243 $63,447 $0 $82,739 $9,018 94%Pre-Design Jan 13 Project is in pre-design phase.
PE-12004 Municipal Services Center Facilities Study Miscellaneous $100,000 $100,000 $220 $0 $0 $0 $99,780 0%Pre-Design Dec 13 Draft request for proposal is in
review.
PE-12009 Alma Guardrail Miscellaneous $115,889 $115,889 $0 $5,888 $0 $27,495 $82,506 29%Pre-Design
PE-12013 Magical Bridge Playground Parks
and
Open Space
$1,300,000 $1,364,047 $64,190 $65,047 $0 $186,313 $1,048,497 30%Design Jul 13 Design and constrution document
is expected to be completed by
Summer 2013 pending Friends of
the Magical Bridge fund raising
effort.
PF-04000 Security System Improvements Buildings
and
Facilities
$275,000 $59,768 $0 $0 $0 $0 $59,768 78%Construction Jun 13 Additional security for MSC to be
installed.
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
MINOR PROJECTS
Page 11 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
MINOR PROJECTSPF-06004 Cubberley Restroom Renovation Buildings
and
Facilities
$327,422 $300,858 $2,271 $858 $0 $1 $297,728 9%Pre-Design Jun 13 On hold until decision made
concerning Cubberley.
PF-07003 Children's Theatre Fire/Life Safety
Upgrade
Buildings
and
Facilities
$278,549 $231,711 $0 $131 $0 $0 $231,580 17%Design Jun 13 Project scope to be combined
with more comprehensive CIP, PF-
09000.
PF-07011 Roth Building Maintenance Buildings
and
Facilities
$424,395 $259,781 $1,205 $0 $0 $0 $258,576 39%Ongoing Jun 13 All initial work completed.
Ongoing work is for maintenance
and repairs.PF-10002 Lot "J" Cowper/Webster Structural Repairs Buildings
and
Facilities
$582,299 $543,356 $32,672 $0 $0 $20,953 $489,731 16%Design Dec 12 Completing bid process
PF-12001 Parks and PWD Trees Work Space
Improvements
Parks
and
Open Space
$375,000 $375,836 $0 $836 $0 $1 $374,999 0%Design Jun 13 Design completed. Work will be
completed by June 2013 pending
staffing resources.
PF-12004 Citywide Backflow Preventer Installations Miscellaneous $250,000 $250,000 $0 $0 $0 $0 $250,000 0%Design Nov 12 All backflow meters identified.
Bid process started.
PF-12005 Council Conference Room Renovations Buildings
and
Facilities
$0 $0 $0 $0 $0 $0 $0 0%Closed Aug 12 Closed
PE-12017 City Hall First Floor Buildings
and
Facilities
$213,020 $216,296 $36,241 $27,295 $0 $142,477 $10,283 95%Design TBD
PO-10002 Downtown Tree Grates Miscellaneous $300,000 $261,985 $0 $0 $0 $4,000 $257,985 14%Ongoing Dec 15 Ongoing. Project is being done in
conjunction with PO-89003 and
tree replacement schedule.
PO-12000 Wilkie Way Bridge Deck Replacement Streets
and
Sidewalks
$50,000 $50,000 $0 $0 $0 $0 $50,000 0%Design Jun 13 Replacement deck materials are
being evaluated for suitability.
PO-12001 Curb and Gutter Repairs Streets
and
Sidewalks
$250,000 $250,000 $1,851 $0 $0 $152,805 $95,344 62%Construction Oct 12 Ongoing. This is an annual
project being done in conjunction
with PO-89003.
PO-12002 LATP Site Development Preparation &
Security
Miscellaneous $250,000 $250,000 $8,636 $0 $0 $0 $241,364 3%Design Jun 13 Preparing scope of work for
demo, remediation, and wetland
permitting work. Security fence
repaired via minor contract.
MINOR PROJECTS
Page 12 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
MINOR PROJECTSPO-12003 Foothills Fire Management Streets
and
Sidewalks
$200,000 $200,000 $0 $0 $0 $27,241 $172,759 14%Ongoing Jun 17 Clearing delayed. Scope for
contract being determined.
PE-00104 San Antonio Road Median Improvements Streets
and
Sidewalks
$2,195,007 $1,081,318 $529,957 $146,427 $0 $361,676 $43,258 98%Construction Dec 12 Project is currently in Phase II:
Tree removal has been completed,
replacement of trees will be
completed upon completion of the
Overlay project which is expected
to be completed by December of
2012.
PE-05010 College Terrace Library Improvements Buildings
and
Facilities
$3,723,874 $220,505 $7,344 $0 $0 $4,605 $208,556 100%Complete Jun 12 Project completed June 2012
PE-06006 Alma Street Landscape Improvements Streets
and
Sidewalks
$131,934 $0 $0 $0 $0 $1 ($1)100%Complete Jun 12 Project completed June 2012
PE-06007 Park Restroom Installation Parks
and
Open Space
$927,029 $619,435 $27,394 $70,725 $0 $1 $521,315 44%Construction Mar 13 Construction is underway and is
expected to be completed in
March of 2013.
PE-09003 City Facility Parking Lot Maintenance Buildings
and
Facilities
$430,000 $430,000 $51,098 $0 $0 $0 $378,902 12%Ongoing Jun 13 This is an annual project.
Funding will be used for repaving
the Cubberley Parking lot has
been postponed, funds will be
used for Mitchell Park Library
and Sailing Station parking lots.
PE-09005 Downtown Library Improvements Buildings
and
Facilities
$5,524,772 $1,785,327 $679,043 $35,000 $0 $70,671 $1,000,612 82%post-construction Dec 12 Construction completed in FY
2012, project should remain open
until warranty period is over
December 2012.PE-09006 Mitchell Park Library & Community
Center
(New Construction)
Buildings
and
Facilities
$49,743,741 $36,035,972 $13,752,441 $460,741 $0 $13,160,977 $8,661,813 75%Construction Apr 13 Construction began Jun 10.
Project is 75% complete.
PE-09010 Library & Community Center Temporary
Facilities
Buildings
and
Facilities
$792,770 $137,467 $0 $2,205 $0 $25,772 $109,489 86%Construction Apr 13 After final invoices are received,
project should remain open until
warranty period is over.
Demobilization when Mitchell
Library has opened.
MULTI-YEAR PROJECTS
Page 13 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
MINOR PROJECTSPE-10002 Ventura Community Center and Park Buildings
and
Facilities
$371,913 $378,010 $1,750 $19,380 $0 $0 $356,880 4%Design Oct 13 Design underway, construction
scheduled for 2014.
PE-11000 Main Library New Construction and
Improvements
Buildings
and
Facilities
$18,076,718 $17,460,912 $962,697 $177,107 $0 $426,930 $15,894,178 12%Design Aug 14 Currently have completed 95% of
design phase. Construction
expected to begin June 2013.
PE-11012 Temporary Main Library Buildings
and
Facilities
$500,000 $500,000 $96,435 $0 $0 $323,012 $80,553 84%Construction Feb 13 Conversion of Art Center
auditorium to begin Jan 2013.
PE-12011 Newell Road Bridge / San Francisquito
Creek Bridge Replacement
Streets
and
Sidewalks
$360,000 $592,711 $2,004 $53,711 $0 $517,173 $19,823 94%Design Mar 13 Received proposal from
consultants, awaiting Caltrans
approval for an increase in grant
funding.
PE-12012 Eleanor Pardee Park Improvements Parks
and
Open Space
$674,000 $695,507 $320 $21,507 $0 $0 $673,680 0%Construction Mar 13 Construction phase is expected in
winter 2012/2013
PE-98020 Public Safety Building Buildings
and
Facilities
$4,291,838 $109,862 $6,784 $8,159 $0 $908 $94,011 98%Design TBD Project currently on hold.
PF-01002 Civic Center Infrastructure Improvements Buildings
and
Facilities
$15,970,506 $2,689,681 $1,755,810 $194,799 $0 $537,313 $201,759 99%post-construction .Dec 12 Civic Center Improvements are in
the punch-list stage.
PF-04010 Cubberley Mechanical & Electrical
Upgrades
Buildings
and
Facilities
$1,614,695 $0 $0 $0 $0 $0 $0 100%Design TBD Project on hold due to staff
vacancy and lack of capital funds.
Construction phase to be
rescheduled for a later fiscal year.
PF-05002 Municipal Service Center Renovation Buildings
and
Facilities
$873,251 $681,764 $0 $0 $0 $0 $681,764 22%Design Jun 13 Project on hold per City Manager.
PF-05003 Foothills Park Interpretive Center
Improvements
Buildings
and
Facilities
$342,289 $226,341 $123,903 $17,730 $0 $0 $84,708 75%Construction Jun 13 HVAC, electrical, and lighting
efficiency remaining.
PF-06002 Ventura Buildings Improvements Buildings
and
Facilities
$90,000 $0 $0 $0 $0 $0 $0 100%Pre-Design Jun 13 Pending priority meeting scope
will be developed.
MULTI-YEAR PROJECTS
Page 14 of 32
Attachment 3
Total
Budget FY 2012 FY 2012 FY 2012 FY 2012 FY 2012 Estimated
Project Project Project From Available Expenditures Labor Contingencies Encumbrances Remaining Percent Project Completion
Number Title Category Inception Budget Adjustments Balance Complete Status Date Comments
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
MINOR PROJECTSPF-07000 Art Center Electrical & Mechanical
Upgrades
Buildings
and
Facilities
$8,145,197 $7,428,710 $4,382,651 $246,332 $0 $2,436,920 $362,806 96%Construction Dec 12 Currently under construction.
PF-09000 Children's Theater Improvements Buildings
and
Facilities
$200,000 $200,000 $0 $0 $0 $0 $200,000 0%Pre-Design TBD Project has not started
PO-11000 Sign Reflectivity Upgrade Streets
and
Sidewalks
$150,000 $163,600 $20,792 $0 $0 $142,808 $0 100%Design Dec 12 Contract Awarded and assessment
has begun.
PO-11001 Thermoplastic Lane Marking & Striping Streets
and
Sidewalks
$350,000 $320,361 $127,958 $0 $0 $0 $192,403 45%Ongoing Jun 17 On-going annual contract in
conjunction with PE-86070
(Streets Maintenance Program
Projects).
12/4/2012
Page 15 of 32
Attachment 3
Total
Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 Labor FY 2012 FY 2012 Remaining Percent Project Completion Comments
Number Title Category Inception Budget Expenditures Adjustments Contingencies Encumbrances Balance Complete Status Date
TE-01006 Enterprise Backup
Solution
Minor $70,000 $0 $0 $0 $0 $0 $0 100%Complete
TE-01012 IT Disaster Recovery
Plan
Minor $578,626 $578,337 $0 $0 $0 $0 $578,337 0%Construction Jun-14 A draft disaster recovery plan has been completed.
Planning SAP Windows server backup strategy.
TE-05003 Internet Site Upgrade Minor $240,000 $42,262 $0 $0 $0 $0 $42,262 82%Complete This project is identified as a possible additional
funding source for the Telephone System
Replacement Project.
TE-07002 Police Auto-Citation
System
Minor $125,000 $0 $0 $0 $0 $0 $0 100%Complete
TE-08004 Fire Mobile Data
Computer
Minor $250,000 $69,199 $0 $0 $0 $1 $69,198 72%Construction Jun-13
Fire is in the process of assessing their mobile data
needs to ensure all rigs have adequate equipment.
TE-09000 Public Safety
Computer-Aided
Dispatch Replacement
Minor $1,300,000 $1,300,000 $101,707 $0 $0 $0 $1,198,293 8%Construction Dec 12 Contract is under negotiations.
TE-11002 Police Mobile In-Car
Video System
Replacement
Minor $310,000 $310,000 $4,588 $0 $0 $0 $305,412 1%Pre-design Jun-13 Currently developing requirements.
TE-11003 Recurring Credit Card
Payment
Minor $150,000 $150,000 $0 $0 $0 $0 $150,000 0%Pre-design Jun-14 Currently developing requirements.
INFORMATION TECHNOLOGY DEPARTMENT
MINOR PROJECTS
MINOR PROJECTS
FY 2012 YEAR -END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUNDTECHNOLOGY FUND
Page 16 of 32
Attachment 3
Total
Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 Labor FY 2012 FY 2012 Remaining Percent Project Completion Comments
INFORMATION TECHNOLOGY DEPARTMENT
FY 2012 YEAR -END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUNDTECHNOLOGY FUND
TE-11001 Library Computer
System Software
Minor $350,000 $350,000 $0 $0 $0 $0 $350,000 0%Design Jun-14 Working with Information Technology Department
to create the Request for Information.
TE-95016 Permit Information
Tracking System
Multi-Year $980,050 $176,648 $0 $0 $0 $740 $175,908 82%Construction Jun-15 In planning phase of the Fire Module. This project
ties into the Development Center Blueprint Project
(TE-12001)
TE-02013 Institutional Network
(I-Net)
Multi-Year $1,000,000 $604,122 $28,235 $0 $0 $0 $575,887 42%Construction Jun-15 In construction phase.
TE-07006 SAP Continuous
Improvement Project
Multi-Year $8,898,680 $95,694 $0 $0 $0 $0 $95,694 99%Construction Jun-15 This project is identified as a possible additional
funding source for the Telephone System
Replacement Project.
TE-99010 Acquisition of New
Computers
Multi-Year $362,350 $217,599 $32,784 $0 $0 $25,500 $159,315 56%Construction Jun-15 This is an ongoing project for the acquisition of new
computers.
TE-00010 Telephone System
Replacement
Multi-Year $2,646,587 $2,616,598 $72,015 $0 $0 $1,707,915 $836,668 68%Pre-design Dec-13 Finalizing recabling in facilities. Performing
upgrade to high speed network. Target date for
phone system cutover is Fall 2012. Unified
Communications scheduled for Dec 2013.
TE-02015 Citywide GIS Data,
Infrastructure and
Applications
Multi-Year $2,228,954 $390,207 $181,297 $0 $0 $44,733 $164,177 93%Construction Jun-14 Performing application upgrade and modifications.
MULTI-YEAR PROJECTS
MULTI-YEAR PROJECTS
Page 17 of 32
Attachment 3
Total
Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 Labor FY 2012 FY 2012 Remaining Percent Project Completion Comments
INFORMATION TECHNOLOGY DEPARTMENT
FY 2012 YEAR -END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUNDTECHNOLOGY FUND
TE-05000 Radio Infrastructure
Replacement
Multi-Year $2,565,980 $1,948,160 $222,264 $0 $0 $1,055 $1,724,841 33%Pre-design Dec 16 This is a County-wide project. Awaiting project
initiation from County.
TE-06001 Library Radio
Frequency
Identification (RFID)
Implementation
Multi-Year $595,000 $467,607 $74,747 $0 $0 $46,676 $346,185 42%Construction Jun-14 The intent is to carry this funding over to FY 2013,
add funding, and utilize for implementation per the
upcoming Library Technology Plan. RFID
implementation is being coordinated with the
Library Construction /Remodeling Projects.
TE-07000 Enterprise Application
Infrastructure Upgrade
Multi-Year $2,297,000 $554,000 $4,500 $0 $0 $41,408 $508,092 78%Construction Dec-13 $250K of this project is identified as a possible
additional funding source for the Telephone System
Replacement Project. Remaining dollars to be
transferred to Application Maintenance Fund.
TE-10000 Collections Software Multi-Year $111,800 $105,908 $76,108 $0 $0 $26,900 $2,900 97%Complete Dec-12 Live, remaining funds to be used for maintenance
of system.
TE-10001 Utility Customer
Billing System
Multi-Year $500,000 $500,000 $8,474 $0 $0 $75,526 $416,000 17%Pre-design Dec-15 Currently developing requirements.
TE-11005 Implementation of
Restructured Tiered
Rates on Bills
Multi-Year $200,000 $200,000 $0 $0 $0 $0 $200,000 0%Pre-design Dec-13 Currently developing requirements.
TE-12001 Development Center
Blueprint
Multi-Year $935,600 $935,600 $9,230 $0 $0 $15,593 $910,777 3%Pre-design Jul-15 In Discovery Phase. Once this phase is complete the
Development Center will decide on which
initiatives they are going to pursue.
$11,611,941 $815,949 0 0 $1,986,047 $8,809,946
MULTI-YEAR PROJECTS
Page 18 of 32
Attachment 3
Total
Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 Labor FY 2012 FY 2012 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Adjustments*Contingencies Encumbrances Balance Complete Status Date Comments
VR-01001 MSC Fuel Storage Tank /Svc Island Replacement Minor $2,609,597 $111,195 $31,650 $0 $0 $11,770 $67,775 97%Complete Project is complete and
will be closed. Funds will
be returned to funding
source.
VR-06801 Replace City-Wide Fuel Transaction and Inventory
Management System
Minor $285,000 $136,062 $26,224 $0 $0 $59,375 $50,463 82%Ongoing Jun 13 System has been installed
at one site; site
preparation in progress at
remaining two sites.
VR-07001 Automated Motor Pool Reservation and Vehicle Key
Management System
Minor $125,000 $98,398 $63,722 $0 $0 $26,334 $8,341 93%Ongoing Dec 13 All hardware at MSC,
Elvell and Civic Center in
place. Next step involves
assigning vehicles and
training of employees on
on system.
VR-09000 Vehicle Replacement Minor $2,378,327 $278,039 $275,720 $0 $0 $13 $2,306 100%Complete Project is complete and
will be closed. Funds will
be returned to funding
source.
VR-11000 Vehicle Replacement Minor $1,578,325 $1,402,973 $590,038 $0 $0 $371,284 $441,651 72%Ongoing Jun 13 Awaiting purchase and
delivery of several
vehicles.
VR-12001 In-Ground Vehicle Lift Minor $50,000 $50,000 $0 $0 $0 $0 $50,000 0%Ongoing Jun 13 Bids received. Staff
Report going to council
to award. Next step issue
Notice to Proceed.
VR-04010 Vehicle Maintenance Facility Upgrades Multi-Year $561,733 $262,860 $0 $0 $0 $4 $262,856 53%Ongoing Jun 13 Ongoing, specifications
need to be written for
next phase of upgrades.
INTERNAL SERVICE FUNDVEHICLE REPLACEMENT AND MAINTENANCE FUND
MINOR PROJECTS
MULTI-YEAR PROJECTS
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
PUBLIC WORKS DEPARTMENT
Page 19 of 32
Attachment 3
Total
Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 Labor FY 2012 FY 2012 Remaining Percent Project Completion
INTERNAL SERVICE FUNDVEHICLE REPLACEMENT AND MAINTENANCE FUND
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
PUBLIC WORKS DEPARTMENT
VR-07002 Diesel Truck Engine Emissions Retrofits Multi-Year $846,488 $297,279 $242,519 $0 $0 $24,581 $30,179 96%Ongoing Dec 15 Ongoing, Next set of
DPF's not needed until
2015. BAO will be
needed to cover
difference in bid amount.
VR-92006 Fuel Tank Storage/Upgrade Multi-Year $260,378 $149,519 $69,809 $24,196 $0 $100,150 $3,757 99%Design Oct 12 Was stalled due to soil
contamination. Electrical
installed and inspected.
Page 20 of 32
Attachment 3
Total
Budget FY 2012 Budget EstimatedProject Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
EL-04010 Foothills System Rebuild Minor $850,064 $102,802 $0 $0 $0 $102,802 88%Construction Dec 12 Portions of this project have been
completed. The sections crossing the Palo
Alto Country Club and Foothills park still
remain
EL-09004 W. Charleston/Wilkie Way to
South City Limit 4/12 kV
Conversion
Minor $512,466 $101,234 $16,234 $0 $85,000 $0 100%Construction Jun 13 Construction is 95% complete. Remaining
portion is delayed until the El Camino Real
rebuild project is completed as they are
connected.
EL-10008 Advanced Metering
Infrastructure System
Minor $310,943 $255,577 $4,177 $0 $111,832 $139,568 55%Design Ongoing Phase 2 - implementation and planning for
pilot projects is in progress.
EL-11001 Torreya Court Rebuild Minor $101,683 $97,311 $34,899 $0 $13,000 $49,412 51%Design Dec 12 Contracts to be awarded and construction
to start Oct 12.
EL-11004 Hewlett Subdivision Rebuild
Los Trancos
Minor $803,766 $793,093 $225,105 $0 $171,770 $396,218 51%Construction Dec 12 Construction in progress.
EL-11006 Rebuild UG District 18 Minor $352,846 $351,230 $66,255 $0 $9,137 $275,838 22%Design Dec 12 Design work in progress.
EL-11016 Electric Vehicle Charging
Infrastructure
Minor $135,083 $135,083 $17,696 $0 $0 $117,387 13%Complete All work associated with this project is
completed.
ENTERPRISE FUND
ELECTRIC FUND
MINOR PROJECTS
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
UTILITIES DEPARTMENT
Page 21 of 32
Attachment 3
Total
Budget FY 2012 Budget EstimatedProject Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
ENTERPRISE FUND
ELECTRIC FUND
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
UTILITIES DEPARTMENT
EL-12002 Hanover 22 - Transformer
Replacement
Minor $1,000,000 $1,000,000 $17,627 $0 $946,932 $35,441 96%Design Jun 13 Transformer ordered. Procurement of
other equipment and detailed installation
design in progress.
MULTI-YEAR PROJECTS
EL-02010 SCADA System Upgrades Multi-Year $912,213 $243,023 $0 $0 $0 $243,023 73%Design and
Construction
Ongoing This project involves upgrading the
Supervisory Control & Data Acquisitions
(SCADA) Portal and Master computer
software and operating systems .
EL-04012 Utility Site Security
Improvements
Multi-Year $917,696 $527,456 $144,415 $0 $94,868 $288,173 69%Design &
Construction
Ongoing Construction completed Corte Madera
Booster/Reservoir, Quarry Booster and
Boronda Booster. Work on Quarry,
Hanover, Hansen Way and Park Blvd.
substations are next.
EL-04014 Automated Meter Reading
System
Multi-Year $1,037,942 $0 $0 $0 $0 $0 100%Closed Pilot is completed.
EL-05000 El Camino Underground
Rebuild
Multi-Year $1,624,196 $189,528 $42,415 $0 $0 $147,113 91%Design and
Construction
Feb 13 Preparation of construction estimate is in
progress for the remaining areas of this
project.
EL-11008 Rebuild UG District 19 Multi-Year $161,156 $107,225 $1,040 $0 $0 $106,185 34%Design Dec 13 Preparation of construction estimate is in
progress.
EL-06000 Park Blvd. 4/12kV Conversion Multi-Year $376,606 $0 $0 $0 $0 $0 100%Closed Balance returned to reserves at year-end.
Page 22 of 32
Attachment 3
Total
Budget FY 2012 Budget EstimatedProject Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
ENTERPRISE FUND
ELECTRIC FUND
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
UTILITIES DEPARTMENT
EL-06001 230 KV Electric Intertie Multi-Year $505,437 $98,283 $28,588 $0 $2,450 $67,245 87%Pre-design Ongoing Stanford Utilities has expressed interest in
Stanford Linear Accelerator Center (SLAC)
- Quarry Road Substation 60kV tie.
Preliminary power flow and feasibility
study complete, interconnection at Quarry
Substation appears feasible. Working with
Stanford and DOE to encourage SLAC
participation in this project.
EL-06002 Underground District 45 Multi-Year $3,617,473 $319,123 $110,038 $0 $0 $209,085 94%Construction Nov 12 Electric work and a majority of customer
connections completed. Awaiting
completion of customer work and
undergrounding of fiber facilities.
EL-06003 Utility Control Center
Upgrades
Multi-Year $492,011 $0 $0 $0 $0 $0 100%Closed Balance returned to reserves at year-end.
EL-08000 E. Charleston 4/12kV
Conversion
Multi-Year $665,324 $604,719 $233,110 $0 $41,446 $330,163 50%Design Dec 12 Contract to be awarded and construction to
start Oct 12.
EL-09000 Middlefield Underground
Rebuild
Multi-Year $627,718 $627,718 $86,894 $0 $2,363 $538,461 14%Design Dec 12 Contract to be awarded and construction to
start Oct 12.
EL-09002 Middlefield/Colorado 4/12 kV
Conversion
Multi-Year $323,653 $59,825 $19,747 $0 $0 $40,078 88%Complete Construction completed.
EL-09003 Rebuild UG District 17
(Downtown)
Multi-Year $1,229,843 $761,062 $53,547 $0 $0 $707,515 42%Construction Jun 13 Line construction begins Nov 12.
MULTI-YEAR PROJECTS
MULTI-YEAR PROJECTS
Page 23 of 32
Attachment 3
Total
Budget FY 2012 Budget EstimatedProject Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
ENTERPRISE FUND
ELECTRIC FUND
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
UTILITIES DEPARTMENT
EL-10006 Rebuild UG District 24 Multi-Year $1,349,038 $1,022,274 $48,601 $0 $0 $973,673 28%Design Oct 12 Preparation of construction estimate in
progress.
EL-10009 Street Light System Conversion
Project
Multi-Year $2,206,563 $1,737,641 $49,306 $0 $1,070,878 $617,457 72%Ongoing Nov 12 Phase A1 and A2 in construction.
EL-11000 Seale/Waverley 4/12 kV
Conversion
Multi-Year $40,000 $0 $0 $0 $0 $0 100%Closed Balance returned to reserves at year-end.
EL-11002 St. Francis/Oregon/Amarillo
/Louis 4/12 kV Conversion
Multi-Year $50,000 $0 $0 $0 $0 $0 100%Closed Balance returned to reserves at year-end.
EL-11003 Rebuild UG District 15 Multi-Year $81,054 $77,228 $7,767 $0 $0 $69,461 14%Pre-design Dec 13 No work started due to limited staff
availability.
EL-11007 Rebuild Greenhouse Condo
Area
Multi-Year $508,047 $493,621 $116,332 $0 $199 $377,090 26%Construction Nov 12 Construction in progress.
EL-11010 UG District 47 - Middlefield,
Homer Avenue, Webster Street
and Addison Avenue
Multi-Year $1,652,748 $1,638,103 $15,583 $0 $0 $1,622,520 2%Design Dec 13 Preliminary design work started. Public
hearings scheduled for Dec 12.
EL-11014 Smart Grid Technology
Installation
Multi-Year $501,328 $501,328 $14,613 $0 $7,801 $478,914 4%Design Jan 17 Two pilot projects to be implemented.
Bids have been received and reviewed and
will be awarded after Council approval.
EL-11015 Reconductor 60kV Overhead
Transmission System with
ACCR conductor
Multi-Year $1,997,943 $1,981,063 $199,355 $0 $1,666,499 $115,209 94%Construction Nov 12 Phase 2 and half of Phase 3 in construction.
EL-12001 UG District 46 - Charleston/El
Camino Real
Multi-Year $153,954 $153,954 $54,071 $0 $0 $99,883 35%Pre-design Jun 14 No work started due to limited staff
availability.
Page 24 of 32
Attachment 3
Total
Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
GS-08000 Gas Station 2 Rebuild Minor $207,007 $203,584 $142,905 $0 $57,095 $3,584 98%Complete
GS-09000 Gas Station 1 Rebuild Minor $201,000 $200,485 $143,199 $0 $57,095 $191 75%Construction Nov 12 Station is delivered and needs to be
connected into the City's distribution
and PG&E transmission systems.
GS-10000 Gas Station 3 Rebuild Minor $207,007 $206,931 $146,520 $0 $58,522 $1,889 99%Design Jul 13 Design has been approved and skid is
being assembled at Dresser facilities.
Connection plan is in design phase.
Delivery of the station is expected in
Summer 13.
GS-10002 General Shop Tooling Minor $62,910 $9,976 $9,976 $0 $0 $0 100%Closed Balance returned to reserves at year-
end.
GS-10003 Cathodic Current Interrupters Minor $287,141 $287,065 $287,065 $0 $0 $0 100%Closed Balance returned to reserves at year-
end.
GS-10004 Automating Test Station Minor $18,177 $18,177 $18,177 $0 $0 $0 100%Closed Balance returned to reserves at year-
end.
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
GAS FUND
UTILITIES DEPARTMENT
MINOR PROJECTS
Page 25 of 32
Attachment 3
Total
Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
GAS FUND
UTILITIES DEPARTMENT
GS-11001 Gas Station 4 Rebuild Minor $337,000 $337,000 $236,344 $0 $94,405 $6,251 98%Construction Dec 12 Ongoing construction, project estimated
completion in Dec 12.
GS-01019 Global Positioning System Multi-Year $381,062 $118,248 $35,800 $0 $2,810 $79,638 79%Construction Jun 14 Integrating field data into mapping
system, defining additional equipment
needs.
GS-08011 GMR - Project 18 Multi-Year $6,055,359 $4,866,786 $3,306,280 $161,287 $1,105,933 $293,286 95%Construction Dec 12 Ongoing construction, project estimated
completion in Dec 12.
GS-09002 GMR - Project 19 Multi-Year $5,788,297 $5,737,832 $233,921 $18,708 $984,692 $4,500,511 22%Construction Jan 15 Combined GMR 19B-21. Bid opened
and construction will start Jan 15.
GS-10001 GMR - Project 20 Multi-Year $6,616,749 $6,616,598 $30,089 $0 $0 $6,586,509 0%Construction Jan 15 Combined GMR 19B-21. Bid opened
and construction will start Jan 15.
GS-11000 GMR - Project 21 Multi-Year $457,951 $457,951 $9,321 $1,144 $0 $447,486 2%Construction Jan 15 Combined GMR 19B-21. Bid opened
and construction will start Jan 15.
GS-11002 Gas System Improvements Multi-Year $303,370 $286,870 $173,246 $11,788 $34,483 $67,353 78%TBD Ongoing This project addresses ongoing capital
system improvements
GS-12001 GMR - Project 22 Multi-Year $468,000 $468,000 $0 $0 $0 $468,000 0%Design Jun 14 Construction funds to be delayed until
FY 2014.
MULTI-YEAR PROJECTS
Page 26 of 32
Attachment 3
Total Budget FY 2012 Budget EstimatedProject Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WS-09000 Seismic Water Tank Valve Minor $3,500,000 $3,478,715 $4,315 $0 $0 $3,474,400 1%Construction May 13 Final report completed in Nov 10,
Mayfield seismic retrofit 90%
completed; Boronda reservoir
construction will commence Jan 13
and completed by May 13.WS-11001 Vacuum Excavation
Equipment
Minor $275,000 $275,000 $0 $0 $0 $275,000 0%Pre-Design Jul 13 Working with fleet to create
specification and buy off from
operational staff.
WS-07000 Water Regulation Station
Improvements
Multi-Year $470,001 $359,580 $18,543 $0 $0 $341,037 27%Pre-Design Jul 15 Design to be completed by Jun 13.
WS-07001 Water Recycling Facilities Multi-Year $1,100,542 $704,973 $99,727 $0 $228,688 $376,558 66%Pre-Design Jun 16 Preparing Environmental Impact
Report (EIR). Construction to be
completed in 2016.
WS-07004 Water System Portable
Emergency Generators
Multi-Year $257,167 $0 $0 $0 $0 $0 100%Closed Balance returned to reserves at year-
end.
WS-08001 Water Reservoir Coating
Improvements
Multi-Year $2,050,491 $1,871,089 $35,452 $0 $0 $1,835,637 10%Design Jul 15 Construction to start Jan 13.
WS-08002 Emergency Water Supply
Project
Multi-Year $37,270,524 $25,945,262 $5,479,736 $5,762,697 $12,886,423 $1,816,406 95%Construction Jul 13 El Camino reservoir construction 65%
complete. Mayfield Pump Station
construction 75% complete. Wells
rehabilitation construction 90%
complete.
WS-08017 WMR - Project 22 Multi-Year $3,165,781 $156,082 $14,445 $0 $0 $141,637 96%Complete
WS-09001 WMR - Project 23 Multi-Year $3,134,627 $2,149,773 $156,189 $0 $1,886,557 $107,027 97%Construction May 13 Council approved in Apr 12; currently
installing 16" 4710 HDPE water main
on Alma near Charleston.
WS-10001 WMR - Project 24 Multi-Year $3,259,205 $3,133,614 $80,666 $0 $2,785,661 $267,287 92%Construction May 13 Council approved in Apr 12; currently
installing 16" 4710 HDPE water main
on Alma near Charleston.
WS-11000 WMR - Project 25 Multi-Year $292,709 $292,709 $7,803 $0 $1 $284,905 3%Design Sep 14 Awaiting additional resource
availability to complete the design
combined with WMR-Project 26.
WS-11003 Water Distribution System
Improvements
Multi-Year $282,011 $231,159 $18,823 $0 $13,333 $199,003 29%Ongoing TBD This project addresses ongoing capital
distribution system improvements.
WS-11004 Water System Supply
Improvements
Multi-Year $281,995 $271,071 $52,103 $0 $39,745 $179,223 36%Ongoing TBD This project addresses ongoing capital
supply system improvements.
WS-12001 WMR - Project 26 Multi-Year $305,000 $305,000 $0 $0 $0 $305,000 0%Pre-Design Sep 14 Awaiting additional resource
availability to complete the design
combined with WMR-Project 25.
MULTI-YEAR PROJECTS
MULTI-YEAR PROJECTS
UTILITIES DEPARTMENT
MINOR PROJECTS
ENTERPRISE FUND
WATER FUND
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Page 27 of 32
Attachment 3
Total Budget FY 2012 Budget EstimatedProject Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
UTILITIES DEPARTMENT
ENTERPRISE FUND
WATER FUND
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
Page 28 of 32
Attachment 3
Total
Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WC-09002 Root Treatment, Sediment and
Dewatering Container
Minor $428 $0 $0 $0 $0 $0 100%Closed Balance returned to reserves at year-
end.
WC-11000 WC Reh/Aug. Prj 24 Multi-Year $3,119,500 $3,119,500 $0 $0 $0 $3,119,500 0%Pre-design Jun 14 This project will also include the
WC Reh/Aug Prj 25 and the design
effort will start May 13 with
construction complete by Jun 14.
WC-12001 WC Reh/Aug. Prj 25 Multi-Year $300,000 $300,000 $0 $0 $0 $300,000 0%Pre-design Jun 14 This project will also include the
WC Reh/Aug Prj 26 and the design
effort will start May 13 with
construction complete by Jun 14.
WC-12002 WW Lateral Pipe Bursting
Machine
Multi-Year $0 $0 $0 $0 $0 $0 100%Closed Balance returned to reserves at year-
end.
WC-15002 Wastewater System
Improvements
Multi-Year $136,403 $111,286 $55,416 $0 $35,117 $20,753 85%Ongoing TBD This project addresses on going
capital system improvements.
UTILITIES DEPARTMENT
MINOR PROJECTS
MULTI-YEAR PROJECTS
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
WASTEWATER COLLECTION FUND
Page 29 of 32
Attachment 3
Total Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
RF-09004 LATP Site Development Preparation Minor $200,000 $23,421 $2,072 $0 $0 $21,349 89%Complete Consultant's environmental risk assessment
for cleanup of site was approved by
regulatory agency for Areas A and B.
Existing funds in balance will be released.
RF-10002 Flare Relocation Project Minor $700,000 $621,207 $14,661 $0 $58,559 $547,987 22%Construction Apr 14 Design, permitting and bidding was
completed in late 2011 and the bids
exceeded available budget. A modified
design and a rebid is planned in Fall 2012.
Work is expected to be substantially
complete by Mar 14.
RF-07001 Relocation of Landfill Facilities Multi-Year $620,818 $276,701 $61,949 $0 $16,662 $198,090 68%Design Apr 13 The relocation of the Recycling Center has
been cancelled. Improvements to the
permanent Household Hazardous Waste
(HHW) facility at the end of Embarcadero
Way on the wastewater treatment plant
property are proceeding. Final design and
permitting was completed and bid in mid
2012. No bids were received due to a
purchasing problem. Will rebid in Oct 12
and work is scheduled to be substantially
completed by Mar 13.
RF-10003 Drying Beds, Material Storage and
Transfer Area
Multi-Year $122,700 $75,000 $21,969 $0 $0 $53,031 57%Construction Nov 14 Additional material storage bunkers have
been constructed at the MSC. Drying beds
currently located on the 10 acres that was
subject to Measure E are to be relocated
inside the RWQCP.
RF-11001 Landfill Closure Multi-Year $6,718,404 $6,663,603 $635,398 $23,103 $278,800 $5,726,302 15%Construction Jan 14 Construction was completed in Mar 12 for
the undergrounding of environmental
control systems in the closed sections of the
landfill. A design contract for the Phase
IIC cap and closure has been awarded with
the additional funds scheduled for FY 2013.
Closure work is scheduled to be completed
by Dec 13.
MINOR PROJECTS
MULTI-YEAR PROJECTS
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
ENTERPRISE FUND
REFUSE FUND
PUBLIC WORKS DEPARTMENT
Page 30 of 32
Attachment 3
Total Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
SD-08101 Alma Street Storm Drain
Improvements
Minor $748,505 $0 $0 $0 $0 $0 100%Closed Project has been closed and balance
returned to reserves at mid-year.
SD-06102 San Francisquito Creek Storm
Water Pump Station
Multi-Year $6,387,019 $79,291 $31,078 $0 $14,565 $33,648 99%Complete Jun 19 Required mitigation monitoring for 10
years (through FY 2019) is the only
remaining task.
SD-06104 Connect Clara Drive Storm Drains
to Matadero Pump Station
Multi-Year $953,480 $1 $0 $0 $0 $1 0%Design May 14 Project design is being performed by in-
house staff. New construction funding
has been programmed for FY 2014.
SD-10101 Southgate Neighborhood Storm
Drain Improvements
Multi-Year $181,261 $181,261 $104,771 $0 $73,491 $2,999 98%Design May 13 Project design continues with
construction scheduled for Summer 13.
SD-11101 Channing Avenue/Lincoln Avenue
Storm Drain Improvements
Multi-Year $4,097,581 $3,523,792 $1,311,198 $122,998 $1 $2,089,595 49%Construction Dec 12 Phase 1 complete. Phase 2 out for bids;
construction scheduled to begin in Aug
12.
STORM DRAINAGE FUND
PUBLIC WORKS DEPARTMENT
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MULTI-YEAR PROJECTS
MINOR PROJECTS
ENTERPRISE FUND
Page 31 of 32
Attachment 3
Total
Budget FY 2012 Budget Estimated
Project Project Project From Available FY 2012 FY 2012 FY 2012 Remaining Percent Project Completion
Number Title Category Inception Budget Expenditures Contingencies Encumbrances Balance Complete Status Date Comments
WQ-10001 Plant Master Plan Minor $981,266 $616,383 $582,375 $0 $34,008 $0 100%Complete Final report to be printed Oct 12.
WQ-04011 Facility Condition Assessment
and Retrofit
Multi-Year $4,050,082 $2,294,043 $193,519 $0 $761,744 $1,338,780 67%Design Jun 13 Ongoing retrofit projects.
WQ-06014 Disinfection Facility Improvement
Program
Multi-Year $18,207,803 $361,419 $359,902 $1,518 $0 $0 100%Closed Project complete
WASTEWATER TREATMENT FUND
PUBLIC WORKS DEPARTMENT
FY 2012 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
MULTI-YEAR PROJECTS
MINOR PROJECTS
ENTERPRISE FUND
Page 32 of 32
Attachment 4
Project Category Department/Fund Project Title FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Community Services :
Land & Land Improvements AC-86017 Art in Public Places $64,410 $21,556 $17,256 $77,956 $17,171
Planning & Community Environment :
Streets & Sidewalks PL-05030 Traffic Signal Upgrades 35,908 39,983 278,187 183,141 244,272
Public Works - General Fund :
Streets & Sidewalks PE-86070
Street Improvements (Street Improvement
Fund)3,368,496 3,702,381 3,323,063 4,710,791 3,170,679
Building & Facilities PF-00006 Roofing Replacement 256,831 21,073 227,495 104,617 319,495
Building & Facilities PF-01003 Building Systems Improvements 34,304 114,152 36,053 74,876 59,798
Building & Facilities PF-02022 Facility Interior Finishes 65,797 47,116 11,076 23,874 234,085
Building & Facilities PF-93009 ADA Compliance 49,955 121,617 216,133 9,994 167,537
Streets & Sidewalks PO-05054 Street lights Improvements 11,814 15,970 32,976 159,070 61,844
Streets & Sidewalks PO-89003 Sidewalk Improvements 2,030,796 1,675,527 952,503 1,611,917 1,673,715
Public Works - Storm Drainage Fund :
SD-06101 Storm Drain System Replacement 675,832 445,582 81,878 488,793 361,842
Public Works - Wastewater Treatment Fund :
WQ-80021 RWQCP Plant Equipment Replacement 1,156,156 2,544,261 403,293 66,916 589,965
WQ-80022 RWQCP System Flow Metering 0 56,245 0 28,468 0
Electric Fund :
EL-02011 Electric Utility GIS 83,546 39,414 188,231 321,713 175,832
EL-06005 Fiber Optics Ring System Improvements 112,435 58,124 5,531 0 0
EL-06006
Fiber Optics Customer Design and
Connection Services 134,498 195,808 17,203 0 0
EL-89028 Electric Customer Connections 1,982,607 1,467,233 1,702,232 1,882,242 2,522,815
EL-89031 Communications System Improvements $50,458 $21,784 $0 $3,501 $0
EL-89038 Substation Protection Improvements 423,904 94,411 133,185 129,086 200,418
EL-89044 Substation Facility Improvements 7,147 93,735 3,133 148,871 180,672
EL-98003
Electric Distribution System Reconstruction
and Improvements 2,260,973 1,265,486 1,330,082 1,608,521 2,389,593
Fiber Optics Fund :
FO-10000 Fiber Optic Customer Connections 0 0 68,373 88,061 125,913
FO-10001 Fiber Optic Network System Improvements 0 0 34,614 327,736 448,950
Continuous Capital Projects
Five Years of Expenditures for Fiscal Years 2008-2012
Page 1 of 2
12/4/2012
Attachment 4
Project Category Department/Fund Project Title FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Continuous Capital Projects
Five Years of Expenditures for Fiscal Years 2008-2012
Gas Fund :
GS-02013
GS-03007 Directional Boring Equipment 63 59,410 0 162 20,160
GS-03002
GS-04003
GS-05002 Gas Main Replacements 433,894 38,121 87,706 86,159 54,157
GS-03008
Polyethylene Fusion Equipment
Replacement 0 35,650 0 444 0
GS-03009 System Extensions-Unreimbursed 115 12,000 4,005 7,718 0
GS-06001 Gas Main Replacements, GMR-Project 16 2,256,296 2,423,677 89,180 127,056 0
GS-07002 Gas Main Replacements, GMR-Project 17 614,485 912,018 3,681,252 211,515 139,958
GS-80017 Gas System Extensions 609,566 356,666 347,412 471,001 605,635
GS-80019 Gas Meters and Regulators 272,386 244,129 313,598 294,191 325,988
Wastewater Collection Fund:
WC-02002
WC-03003
WC-04002
Sewer System Rehabilitation and
Augmentation, Project 15,16 and 17 1,394,506 8,840 27,141 122,870 57,715
WC-05003
WC-06003
WC-07004
Sewer System Rehabilitation and
Augmentation, Project 18,19 and 20 1,378,862 2,154,931 1,761,725 94,468 188,511
WC-08012
WC-09001
WC-10002
Sewer System Rehabilitation and
Augmentation, Project 21,22 and 23 126 285,858 543,313 1,928,374 1,023,537
WC-80020 Sewer System Extensions 561,620 370,253 251,152 224,066 270,793
WC-99013 Sewer Manhole Rehabilitation 116,173 48,227 168,722 378,841 357,343
Water Fund :
WS-02003 Water Main Replacements, Project 16 4,629 19,695 0 0 0
WS-02014 Water-Gas Wastewater utilities GIS Data 0 33 204,583 289,694 222,244
WS-06002 Water Main Replacements, Project 20 1,830,359 93,554 349 10,821 0
WS-07003 Water Main Replacements, Project 21 57,923 226,559 1,383,427 1,432,826 528
WS-80013 Water System Extensions 400,152 295,194 285,945 258,968 551,131
WS-80014 Service and Hydrant Replacements 58,212 104,951 43,538 44,232 151,928
WS-80015 Water Meters 127,109 14,712 2,298 0 34,000
Page 2 of 2
12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
AC-09001 Children's Theatre
Replacement and Expansion
Buildings
and
Facilities
AC-09002 Community Theatre Sound
System Replacement
Buildings
and
Facilities
CA-01014 Community Services Facilities
Lighting Enhancements
Buildings
and
Facilities
$30,760 $3,663
CC-09001 Dimmer Replacement and
Lighting System
Buildings
and
Facilities
$995 $7,611 $4,609
CC-10000 Replacement of Cubberley
Gym B Bleachers
Buildings
and
Facilities
6,739 29,495
CC-11000 Cubberley Gym Activity Room Buildings
and
Facilities
58,041
FD-08001 Fire Station #6 Improvements Buildings
and
Facilities
8,061 48,110 271
OS-07003 Foothills Park Maintenance
Building Rehabilitation
Buildings
and
Facilities
30,442 249,933
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
Page 1 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PE-04010 Children's Library
Improvements & Expansion
Buildings
and
Facilities
813,189 58,561
PE-04011 Cambridge Parking Structure
Improvements
Buildings
and
Facilities
287,034
PE-04012 Mitchell Park Library &
Community Center
Improvements
Buildings
and
Facilities
1,162,429 179,071 123
PE-04014 Animal Shelter Expansion &
Renovation
Buildings
and
Facilities
144,610 762,057 61,539
PE-05002 Main Library Space
Reconfiguration
Buildings
and
Facilities
34,838
PE-05010 College Terrace Library
Improvements
Buildings
and
Facilities
273,077 337,154 1,545,763 846,020 7,344
PE-06001 San Antonio Bridge Structural
Repairs & Maintenance
Buildings
and
Facilities
2,338 494 82,782
PE-08005 Municipal Service Center
Resurfacing
Buildings
and
Facilities
11,323 752,021 326,898
Page 2 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PE-09003 City Facility Parking Lot
Maintenance
Buildings
and
Facilities
51,098
PE-09005 Downtown Library
Improvements
Buildings
and
Facilities
78,162 562,707 3,133,576 714,043
PE-09006 Mitchell Park Library &
Community Center
(New Construction)
Buildings
and
Facilities
509,024 3,278,486 10,381,000 14,213,182
PE-09010 Library & Community Center
Temporary Facilities
Buildings
and
Facilities
28,866 518,623 110,020 2,205
PE-10002 Ventura Community Center
and Park
Buildings
and
Facilities
13,283 21,130
PE-11000 Main Library New
Construction and
Improvements
Buildings
and
Facilities
792,913 1,139,804
PE-11012 Temporary Main Library Buildings
and
Facilities
96,435
PE-12017 City Hall 1st Floor Buildings
and
Facilities
63,537
Page 3 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PE-89004 Yacht Harbor Improvements Buildings
and
Facilities
7,080 21,584
PE-98020 Public Safety Building Buildings
and
Facilities
1,093,208 1,000,414 175,289 30,910 14,943
PE-95030 Downtown Parking Structure Buildings
and
Facilities
91,576 155 469
PF-00006 Roofing Replacement Buildings
and
Facilities
256,831 21,073 251,344 104,617 319,495
PF-01002 Civic Center Infrastructure
Improvements
Buildings
and
Facilities
106,643 4,915,782 1,344,006 3,803,962 1,950,609
PF-01003 Building Systems
Improvements
Buildings
and
Facilities
34,304 114,152 36,098 74,876 59,798
PF-01004 Fire Station Improvements Buildings
and
Facilities
232,168 575,700 237,018 394
PF-01005 Lucie Stern Community Center
Improvements
Buildings
and
Facilities
980
Page 4 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PF-02022 Facility Interior Finishes Buildings
and
Facilities
65,797 47,116 11,076 23,874 234,085
PF-04000 Security System Improvements Buildings
and
Facilities
5,983 8,903 3,581
PF-04001 General Building Study Buildings
and
Facilities
170,312
PF-04010 Cubberley Mechanical &
Electrical Upgrades
Buildings
and
Facilities
165,456 5,218 9,369
PF-05002 Municipal Service Center
Renovation
Buildings
and
Facilities
18,316 12,057 3,530 12,176
PF-05003 Foothills Park Interpretive
Center Improvements
Buildings
and
Facilities
1,290 12,897 141,633
PF-06002 Ventura Buildings'
Improvements
Buildings
and
Facilities
PF-06003 Cubberley Community Center
Fire Alarm System
Buildings
and
Facilities
648,988 70,949
Page 5 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PF-06004 Cubberley Restroom
Renovation
Buildings
and
Facilities
27,422 3,129
PF-07000 Art Center Electrical &
Mechanical Upgrades
Buildings
and
Facilities
52,063 132,737 234,143 543,877 4,628,983
PF-07001 ADA Compliance - Cubberley
Community Center
Buildings
and
Facilities
37,815 13,512 205,388
PF-07003 Children's Theatre Fire/Life
Safety Upgrade
Buildings
and
Facilities
32,980 7,592 6,150 131
PF-07011 Roth Building Maintenance Buildings
and
Facilities
17,909 1,931 3,729 1,205
PF-08000 Art Center Kiln Hood
Replacement
Buildings
and
Facilities
10,076 60,654 14,570
PF-09000 Children's Theatre
Improvements
Buildings
and
Facilities
PF-09002 Lucie Stern Community Center
and Theatre Exterior Paint
Buildings
and
Facilities
4,510 90,816
Page 6 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PF-10000 Civic Center Chiller Drive
Replacement
Buildings
and
Facilities
72,380
PF-10001 Rinconada Pool Plaster Buildings
and
Facilities
117,756
PF-10002 Lot "J" Cowper/Webster
Structural Repairs
Buildings
and
Facilities
23,682 15,260 32,672
PF-12005 Council Conference Room
Renovations
Buildings
and
Facilities
PF-93009 ADA Compliance Buildings
and
Facilities
49,955 121,617 235,410 9,994 167,537
Total Buildings and
Facilities
$5,888,480 $10,082,066 $9,311,891 $20,250,843 $23,867,878
AC-86017 Art in Public Places Land
and
Land
Improvements
$64,410 $21,556 $17,256 $77,956 $17,171
Page 7 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
AS-08000 Acquisition of Los Altos
Treatment Plant
Land
and
Land
Improvements
2,590,061 2,306,958 2,252,250
AS-09000 City of Palo Alto Municipal
Airport Transition Project
Land
and
Land
Improvements
39,075 67,775 4,050
PE-09004 Los Altos Treatment Plant
Master Plan Study
Land
and
Land
Improvements
135,905 15,468 16,278
Total Land and Land
Improvements
$2,654,471 $2,503,494 $2,352,749 $98,284 $17,171
AS-10001 Sustainability Contingency Miscellaneous
FD-09001 Fire Apparatus Equipment
Replacement
Miscellaneous $48,352 $261,283
FD-09002 Jaws of Life Hurst Tool
Replacement
Miscellaneous 60,905
Page 8 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
FD-12000 ALS EKG Monitor
Replacement
Miscellaneous
LB-11000 Furniture & Technology for
Measure N Project
Miscellaneous $28,124 $178,774
LB-94018 Library Automation Service Miscellaneous $5,026 732
PE-12002 Tree Wells - University
Avenue Irrigation
Miscellaneous 28,743
PE-12004 Municipal Services Center
Facilities Study
Miscellaneous 220
PE-12009 Alma Guardrail Miscellaneous 5,888
PD-04010 Fire Portable Radio
Replacement
Miscellaneous 112,526
PD-07001 SWAT Van Replacement Miscellaneous 203,193
Page 9 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PD-08000 Crime Scene Evidence
Collection Vehicle
Miscellaneous 174,201 6,039
PD-93012 Fire Communications
Computer Systems
Miscellaneous 6,812
PD-99013 Police Records
Management
System
Miscellaneous 31,307
PF-12004 Citywide Backflow Preventer
Installations
Miscellaneous
PL-02023 Master Schematic Design Miscellaneous 2,090
PO-10002 Downtown Tree Grates Miscellaneous 29,879 8,136
PO-12002 LATP Site Development
Preparation & Security
Miscellaneous 8,636
Total Miscellaneous $360,954 $109,989 $291,162 $210,461 $228,300
Page 10 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
FD-05000 Sixteen (16) ALS Monitors Non-Infrastructure
Management
Plan
$214,734 $62,650 $434
PD-07000 Mobile Command Vehicle Non-Infrastructure
Management
Plan
695,337
PE-05001 Photovoltaic Design and
Installations
Non-Infrastructure
Management
Plan
2,184,597 325,978 $6,448
PE-07011 Library Service Model
Analysis
Non-Infrastructure
Management
Plan
1,478
PG-08001 Golf Course Driving Range
Turf & Netting
Non-Infrastructure
Management
Plan
511,921
PL-05002 Charleston/Arastradero
Corridor Plan
Non-Infrastructure
Management
Plan
32,076 193,613 26,988
PL-06001 Adobe Creek Bicycle Bridge
Replacement
Non-Infrastructure
Management
Plan
4,184
Page 11 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PL-06002 Comprehensive Parking
Signage Plan
Non-Infrastructure
Management
Plan
43,470 4,248
PL-06005 Installation of Ticket Machines Non-Infrastructure
Management
Plan
33,994 2,250
Total Non-Infrastructure
Management Plan
$2,977,322 $440,010 $6,448 $889,384 $31,236
AC-10000 Junior Museum & Zoo New
Bobcat Habitat
Parks
and
Open Space
$101,790 $23,210
AC-12001 Junior Museum & Zoo
Perimeter Fence and Footpath
Parks
and
Open Space
OS-00001 Open Space Trails and
Amenities
Parks
and
Open Space
$257,594 $123,193 97,766 47,473 162,466
OS-00002 Open Space Lakes & Ponds
Maintenance
Parks
and
Open Space
41,462 35,909 63,263 54,097 24,615
Page 12 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
OS-07000 Foothills Park Road
Improvements
Parks
and
Open Space
225,000 25,000 150,000
OS-07002 Foothills Park Interpretive
Center & Open Space
Maintenance Yard Parking
Parks
and
Open Space
258,253 2,302
OS-09001 Off-Road Pathway Resurfacing
and Repair
Parks
and
Open Space
25,463 24,719 4,130
OS-09002 Baylands Emergency Access
Levee Repair
Parks
and
Open Space
PE-00110 College Terrace Park
Improvements
Parks
and
Open Space
97,998 154,927 522
PE-05300 Arastradero Preserve Gateway Parks
and
Open Space
1,519 9,156
PE-06004 Bowden Park Improvements Parks
and
Open Space
876
PE-06005 University Avenue Gateway
Landscaping Improvements
Parks
and
Open Space
27,324 166,612 6,709 1,479 429
Page 13 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PE-06007 Park Restroom Installation Parks
and
Open Space
13,042 41,134 100,096 224,048 98,119
PE-06008 Johnson Park Improvements Parks
and
Open Space
8,648
PE-07002 Hoover Park Improvements Parks
and
Open Space
696,240 67,053
PE-07003 Ramos Park Improvements Parks
and
Open Space
458,628
PE-07005 California Avenue
Improvements
Parks
and
Open Space
64,985 49,900 465,324 53,810
PE-07006 Boulware Park Improvements Parks
and
Open Space
298,717 3,799
PE-07007 Cubberley Turf Renovation Parks
and
Open Space
190,950 969,963
PE-07009 Baylands Athletic Center
Fencing, Dugout & Trailhead
Parking
Parks
and
Open Space
241,891 46,164
Page 14 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PE-08002 Peers Park Improvements Parks
and
Open Space
250,622 301,383
PE-08004 Lytton Plaza Renovation Parks
and
Open Space
23,530 725,733 2,545 11,793
PE-09002 Greer Park Phase IV Parks
and
Open Space
1,134 168,231 515,091 925,076 142,030
PE-12003 Rinconada Park Master Plan &
Design
Parks
and
Open Space
121,690
PE-12012 Eleanor Pardee Park
Improvements
Parks
and
Open Space
21,827
PE-12013 Magical Bridge Playground Parks
and
Open Space
129,237
PE-98003 Mitchell Park Facilities Parks
and
Open Space
196,655 24,962
PF-12001 Parks and PWD Trees Work
Space Improvements
Parks
and
Open Space
836
Page 15 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PG-00010 Park Facilities Improvements Parks
and
Open Space
1,361
PG-04010 Stanford/Palo Alto Community
Playing Field
Parks
and
Open Space
2,050 869
PG-06001 Tennis and Basketball Court
Resurfacing
Parks
and
Open Space
46,881 107,117 100,159 77,512 53,635
PG-06003 Benches, Signage, Fencing,
Walkways, and Perimeter
Landscaping
Parks
and
Open Space
76,788 85,766 73,480 118,366 105,225
PG-07000 Heritage Park Playground Parks
and
Open Space
243,546
PG-07700 Golf Course Irrigation Pump,
Motors & Control Panel
Replacement
Parks
and
Open Space
63,315
PG-09002 Park and Open Space
Emergency Repairs
Parks
and
Open Space
73,190 50,883 147,651 52,875
PG-09003 Park Maintenance Shop
Remodel
Parks
and
Open Space
402 2,858 55,414 2,244
Page 16 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PG-11000 Hopkins Park Improvements Parks
and
Open Space
PG-11001 Cogswell Plaza Improvements Parks
and
Open Space
11,123
PG-11002 Monroe Park Improvements Parks
and
Open Space
PG-11003 Scott Park Improvements Parks
and
Open Space
PG-12001 Stanford / Palo Alto Playing
Field Netting
Parks
and
Open Space
PG-12002 Golf Course Tree Maintenance Parks
and
Open Space
21,014
PG-12004 Sarah Wallis Park
Improvements
Parks
and
Open Space
PG-12005 Relocate Power Poles for
Soccer Field
Parks
and
Open Space
Page 17 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PG-12006 Magical Bridge Playground Parks
and
Open Space
PG-98001 School Site Irrigation Parks
and
Open Space
57,268 4,596 161,399
Total Parks and Open
Space
$3,630,436 $1,732,969 $3,459,755 $1,730,681 $1,113,288
PE-00104 San Antonio Road Median
Improvements
Streets
and
Sidewalks
$153,112 $743,106 $239,404 $142,556 $676,384
PE-00105 Embarcadero Road Median
Improvements
Streets
and
Sidewalks
1,191
PE-01013 El Camino Median Landscape Streets
and
Sidewalks
73,655 4,525
PE-06006 Alma Street Landscape
Improvements
Streets
and
Sidewalks
16,576 40,901 26,371
Page 18 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PE-10006 Bridge Rail, Abutment, and
Deck Repair
Streets
and
Sidewalks
167,062
PE-11011 Highway 101 Pedestrian /
Bicycle Overcrossing
Streets
and
Sidewalks
36,385 194,020 115,011
PE-12011 Newell Road Bridge / San
Francisquito Creek Bridge
Replacement
Streets
and
Sidewalks
55,715
PE-86070 Street Improvements (Street
Improvement Fund)
Streets
and
Sidewalks
3,368,496 3,702,381 3,658,566 5,110,791 3,170,679
PL-00026 Safe Routes to School Streets
and
Sidewalks
105,802 30,000 20,750 87,321
PL-04010 Bicycle Transportation Plan
Implementation Project
Streets
and
Sidewalks
44,483 30,000 80,862 103,599
PL-05003 College Terrace Traffic
Calming
Streets
and
Sidewalks
17,088 545
PL-05030 Traffic Signal Upgrades Streets
and
Sidewalks
35,908 39,983 279,590 183,141 244,272
Page 19 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PL-07002 El Camino Real/ Stanford
Intersection
Streets
and
Sidewalks
2,490 4,790 247,112 341,683
PL-11001 Dinah SummerHill
Pedestrian/Bicycle Path
Streets
and
Sidewalks
188,187
PL-11002 California Avenue Transit Hub
Corridor
Streets
and
Sidewalks
16,361
PL-11003 Palo Alto Traffic Signal
Central System
Streets
and
Sidewalks
35,528
PL-11004 Alma Street Traffic Signal
Improvements
Streets
and
Sidewalks
645
PL-12000 Transporation and Parking
Improvements
Streets
and
Sidewalks
91,002
PL-98013 School Commute Safety
Improvements (SIF)
Streets
and
Sidewalks
2,490 6,170
PO-05054 Street lights Improvements Streets
and
Sidewalks
11,814 15,970 40,430 159,070 61,844
Page 20 of 21 12/4/2012
Exhibit A
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Project Project Project Expenditures Expenditures Expenditures Expenditures Expenditures
Number Title Category
General Fund Capital Improvement Program Project Expenditures for Fiscal Years 2008-2012
PO-11000 Sign Reflectivity Upgrade Streets
and
Sidewalks
20,792
PO-11001 Thermoplastic Lane Marking
and Striping
Streets
and
Sidewalks
29,639 127,958
PO-12000 Wilkie Way Bridge Deck
Replacement
Streets
and
Sidewalks
PO-12001 Curb and Gutter Repairs Streets
and
Sidewalks
1851
PO-12003 Foothills Fire Management Streets
and
Sidewalks
PO-89003 Sidewalk Improvements Streets
and
Sidewalks
2,030,796 1,675,527 1,341,916 1,211,917 1,673,715
Total Streets and Sidewalks $5,858,921 $6,227,373 $5,855,059 $7,421,556 $6,977,019
Page 21 of 21 12/4/2012