Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2002-06-10 City Council (2)
TO: City of Palo Alto City Manager’s Report HONORABLE CITY COUNCIL ..........3 FROM: DATE: CITY MANAGER JUNE 10, 2002 DEPARTMENT: COMMUNITY SERVICES CMR: 270:02 SUBJECT:APPLICATION FOR CALIFORNIA READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 2000 FUNDS FOR THE MITCHELL PARK SOUTH RESOURCE LIBRARY PROJECT REPORT IN BRIEF The California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act (Bond Act) of 2000 makes $350 million of State bond funds available for public libraries. Applications for the first round of funding, in which $150 million will be.released, are due June 14, 2002. This staff report recommends that the City submit a grant application for the library portion of ~he proposed new Mitchell Park South Resource Library and Community Center, and that the proposal be for a reduced library building of 47,000 square feet instead of a full program of 54,000 square feet. If successful, this $29 million project would receive $19 million in state funds (65 percent match) with a $10 million City contribution (35 percen0. Information is included presenting the financial impact to the city depending on whether the project is funded through a combination of State grant and bond proceeds, State grant ’ and other City resources, bond proceeds ¯alone or other City-resources. Also described is a projected annual operating budget ($2.6 million) for the library and options for funding new expenses ($1.7 million). The Bond Act application requires an agreement certifying the project budget ($29 million), the provision of local matching funds ($10 million) and supplemental funds to complete the project ($1.6 million, Library and $8~6 million, Community Center), and a forty-year commitment to operate the completed facility for direct public library service. CMR:270:02 Page 1 of 6 RECOMMENDATION Staff recommends that the City Council: 1. Approve a resolution certifying a project budget for the Mitchell Park South Resource Library (reduced library program) of $29,268,821 million, the commitment of a 35 percent local funding match of.$10,244,087 million for the project and approval of a proposed annual operating budget of $2.6 million upon successful award by the State Bond Act Board and opening of the new library. 2. Authorize the mayor to sign the Bond Act application. BACKGROUND The California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act (Bond Act) of 2000 makes $350 million of State bond funds available for construction and renovation of California public libraries. The Bond Act provides 65 percent of eligible project costs up to a maximum of $20 million, with a local match of 35 percent. The Mitchell Park South Resource Library project was determined to be the most competitive Palo Alto library project for a Bond Act application. Only the library portion and a percent of common areas of the joint library/community center project are eligible for this State bond-funded program. Council reviewed two options for the library, the full program of 54,000 square feet and a reduced program at 47,000 square feet. DISCUSSION Staff recommends submitting an application for the reduced program to be eligible for the first round .of Bond Act funding, which is due in Sacramento on June 14, 2002. Attachment 1 is a list of all the documents prepared or soon to be completed in compliance with the application regulations. Attachment 2 is the draft grant application provided for Council. The public may review copies at the. City Clerk’s Office, Main Library or Mitchell. Park Library, The cost estimate projected (following the Bond Act application instructions) for the Mitchell Park South Resource Library and Community Center is $39.5 million. The reduced option application prepared for the library portion includes eligible costs of $29 million. If successful, the grant will provide 65 percent or $19 million of State funds with a 35% match of $10 million in Palo Alto funds..This option was chosen, as opposed to the full library program with eligible project expense of nearly $33 million, to reduce project size and risk to the Infrastructure Reserve, which would be the source of the City matching funds commitment should a bond election not occur or be unsuccessful. The chart below describes the financial impact to the City for the complete library project and community center whether it is funded through: 1) a combination of a State grant and bond proceeds, 2) State grant and other City resources, 3) bond proceeds alone or, 4) other City resources. CMR:270:02 Page 2 of 6 FULL PROGRAM BOND $43.6M forMitchell Park Library and Community Center Bond measure passes Bond does not pass "Received State pays $20M State pays $20M Bond proceeds pay $23.6M,City pays $23.6MSTATE GRANT Not received Bond proceeds pay $43.6M City pays $43.6M REDUCED PROGRAM BOND MEASURE $39.5M for Mitchell Park Library and Community Center Bond measure passes Bond does not pass ’Received State pays $19M State pays $19M Bond proceeds pay $20.5M City pays $20.5M STATE GRANT Not received Bond proceeds pay $39.5M City pays $39.5M The Bond Act regulations include some peculiarities regarding eligible costs; consequently, the total application project budget is different from figures in previous and current staff reports related to project costs. For example, construction expenses are calculated based on a professional estimate and a specific escalation formula for Santa Clara County that is designated by the application requirements. Also, some expenses already incurred by the City (architectural fees for programming and conceptual plans, traffic and parking consultant, etc.) are eligible as a portion of the City’s 35 percent matching, funds commitment. Approximately $265,000 of such expenses are included in the project budget. Fortuitously, furniture and equipment expenses, estimated at $219 million, are eligible for match by the Bond Act and have been included in the project budget._ In summary, staff has prepared an application providing the opportunity to capture the maximum amount of State funds and credit for expenditures to date. The major components of the library-related eligible expenses are: $12,690,600 $ 1,269,060 $ 6,220,506 $ 3,030,428 $ 4,257,618 $ 1,016,388 Construction Contingency Site development Furniture & equipment Architectural fees Construction/Project management Further details on the Project Budget are included in Attachment 3. CMR:270:02 Page 3 of 6 Attachment 4 is a projected operating budget for the Mitchell Park South Resource Library upon completion. It is important to note that, while the application will obligate the City to provide matching project funding if the proposal is successful whether or not there is a successful local bond measure in November, the application does not obligate the City to the proposed annual operating budget. The budget incorporates $921,000 currently allocated for this branch in the Library Services and Public Works operating budgets and new expenses of $1.7 million proposed upon completion of the new facility, which together total $2.6 million for annual operations. The expense is projected based on the Library’s new status as a Resource Library and maintenance expense given the building size. The budget also incorporates expense for the Everyone’s Homework and Enrichment Center, the joint venture with Palo Alto Unified School District: Staffing is projected to increase by 16.85 FTE from the current 9.73 FTE to a total of 25.88 FTE for the new facility. This projection is based on increasing service hours to be similar to the current ones at Main Library (64 hours!week compared with current 56 hours/week). Neither the Finance Committee nor the Library Advisory Commission has had the opportunity to complete review of the staffing plan to determine the short and long-term staffing levels prior to the submission deadline for the grant application.~ Palo Alto’s application requires Council approval of the conceptual, designs of the Mitchell Park South Resource Library and Community Center; the appropriate environmental review, i.e. the Mitigated Negative Declaration; and a resolution certifying the project construction budget, the commitment of local funding match (35 percent) for the library component and supplemental funds needed to complete the !ibrary and community center project; and approval of a proposed operating budget for the expanded Mitchell Park Library. ALTERNATIVES TO STAFF RECOMMENDATION Council could decide to apply for the full program (54,000 square feet) instead of the proposed reduced program (47,000. square fee0. RESOURCE IMPACT The City faces two potential resource impacts if the grant application is successful. First, the City is obligated to provide matching project funding of an estimated $10 million under the recommended reduced Mitchell Park library program ($13 million if Council selects the full Mitchell Park library program). The second impact would result from additional staffing, materials, supplies and other non-capital resources needed for operating an expanded facility. The City would also face impacts from construction of the community center and they are discussed below. Should a bond measurebe approved, the City would have a new revenue source to pay its share of capital costs as required by. the grant as well as the costs for the Mitchell Park . community center. If a bond measure does not pass, theCity would be required to use CMR:270:02 Page 4 of 6 available reserves, shift existing resources, or seek a new revenue source to meet the matching requirement and to fund an estimated $8.6 million for the community center. Without a successful vote, the City faces $20.5 million in costs for the overall project. Given the current economic climate, weak revenues, and the commitment to rehabilitate existing infrastructure, staff does not recommend the use of $20.5 million from reserves. Consistent with recommendations in the City’s Long Range Financial Plan, newrevenue sources should be identified for new infrastructure projects. Beyond General Obligation bonds, the City could propose a higher Transient Occupancy Tax or a new Business License Tax to repay debt as well as use available library development fee revenue (only for library work) toward construction. As stated, the City is not obligated to the proposed operating budget for the reduced Mitchell Park library plan shown in Attachment 4. This proposal results in $1.7 million in incremental operating expenses for the library (community center would add $30,000 per CMR 291:02) for which funding has not been identified. The new revenue sources cited above als0 could act .as a funding vehicle for additional operating expenses. It is important to note that neither the Finance Committee nor the Library Advisory Commission has reviewed the staffing plan. While commitments are required to apply for the Bond Act, the City is not required to have secured the matching funds at the time of application submittal. The. City must, however, make local funds available when the project begins. Although the application requires submittal of an operating budget, it can be amended. The purpose is to show the City’s understanding of the requirements and preliminary commitment to operation of the library as proposed in the grant. POLICY IMPLICATIONS " By adopting the attached resolution, Council is establishing a policy committing City funds to the construction and operation of the new Mitchell Park South Resource Library. TIMELINE To submit an application for the first roUnd of Bond Act funding, Council must pass the supporting resolution on June 10, 2002. The second round of funding is in March 2003. ENVIRONMENTAL REVIEW In accordance with Bond Act guidelines, this project has been reviewed per the California Environmental Quality Act. Staff has prepared a MND for the Mitchell Park Library and Community Center project, which will be reviewed by Council on June 10, 2002. ATTACHMENTS Attachment 1: Attachment 2: List of documents prepared for Palo Alto’s Library Bond Act Application. Draft grant application form (provided for Council members only). CMR:270:02 Page 5 of 6 Attachment 3: Attachment 4: Attachment 5: PREPARED BY: Library Project Budget Proposed Operating Budget for Mitchell Park South Resource Library Resolution of Local Commitments and Certifications MARY JO LEVY Director of Libraries DEPARTMENT HEAD: JOE SACCIO Deputy Director of Administrative Services PAUL THILTGEN Director of Community Services CITY MANAGER APPROVAL: HARRISON Assistant City Manager CMR:270:02 Page 6 of 6 List of documents prepared for Palo Alto’s ATTACHMENT 1 Library Bond Act Application Application CEQA compliance with Mitigated Negative Declaration, stamped by .County Clerk Marketable Record Title Site ownership verification Boundary survey Geotechnical report Visual record of existing library (photos incorporated in PowerPoint presentation) Visual record of site and map (PowerPoint presentation of views outside, north, south, east, west) Maps of site Community needs assessment, approximately 75 pages, plus the New Library Plan and excerpts from other reports and documents. Library plan of.service, approximately 21 pages Mitchell Park Library Building program, prepared by Phillips Swager Associates, July 2001. Conceptual plans, prepared by Group 4, including site plan, floor plan, building sections, elevations, outline of specifications. Construction cost estimate and multipurpose project cost analysis ’ Resolution by city Council Proposed operations budget Joint use agreement between City and Palo Alto Unified School District for Everyone’s Homework and Enrichment Center ATTACHMENT 2DRAFT APPLICATION FORM CALIFORNIA READING AND LITERACY IMPROVEMENT AND PUBLIC,LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 2000 FUNDS Administered by the California State Library, Office of Library Construction The applicant local jurisdiction, pursuant to the Education Code, Title 1, Division 1, Part 11, Chapter 12, Articles1.3, sections 19985.20011 and Title 5, Division 2, Chapter 3, sections 20430-20444 of the California Code of Regulations, hereby makes application for a state matching grant for the construction or remodeling of the public library facility described herein and in all supporting documents: APPLICATION FORM INSTRUCTIONS:. Limit comments throughout the entire form to the space provided unless otherwise stated. Sing/~ space responses, limiting type size to no smafter than 11 points if using a computer, or t2 pitch (elite) if a typewriter is used. ~,- Attachments shaft not be accepted unlessrequired by regulation or called for in the application form. ~- Applicants shaft submit a Completed Application Form and six additional copies of the form. (See section 20440 for complete application submittal requirements) 1. Official Name of Project: > Palo Alto City Library: Mitchell Park South Resource Library and Community Center 2. Type of Applicant Jurisdiction: > (Check one only) I City: (~ County: O City/County: O District: 3. Grant Applicant Name: > City of Palo Alto Legal name of jurisdiction that will own building (For multipurpose projects, list the legal name of the jurisdictions that will own the public library portion of the multipurpose building.) 4. Authorized Official of the Applicant Jurisdiction: > Victor Ojakian Mayor, Chairperson of Board of Supervisors, Head of Sppcial District, authorized to sign the application Title:>Mayor, City of Palo Alto E-mail:>victor oiakian@cit¥.palo-alto.ca.us Address:>250 Hamilton Avenue, Palo Alto, CA 94301 Phone: > 650-329-2571 5. Project Coordinator:> Robert Morris Name of individual who will have administrative control over the project for the applicant local jurisdiction Title:>Project Manager, City of Palo Alto E-mail:>bob morris@city.palo-alto.ca.us Address:>2~50 Hamilton Avenue, Palo Alto, CA 94301 Phone: > 650-329-2454 Title: E-mail: Address: Alternate Project Contact Person: > Mary Jo Levy If the project coordinator is unavaftable, the contact person shall be authorized to act in the capacity of the project coordinator. > Director of Libraries, City of Palo Alto Phone: > 650-329-2403 >maryio levy@city.palo-alto.ca.us >Downtown Branch Library, Library Administration, 270 Forest Avenue, Palo Alto, CA 94301 = Title: E-mail: Address: Head of Planning Department: > Steve Emslie (For the applicant jurisdiction, if appftcable.. Special Districts are exempt.) >Director of Planning & Community Environment, City of Palo Alto Phone: > 650-329-2354 >steve emslie@city.palo-alto.ca.us >250 Hamilton Avenue, Palo Alto, CA 94301 = Title: E-mail: Address: Head of Public Works or General Services Department: > Glenn Roberts If Applicable: Head of Public Works or General Services Department for the applicant jurisdiction. Special Districts are exempt. >Director of Public Works, City of Palo Alto Phone: > 650-329-2325 >.qlenn roberts@city.palo-alto.ca.us >250 Hamilton Avenue, Palo Alto, CA 94301 9. Operating Library Jurisdiction: 10. Library Director Name:> Title: E-mail: Address: > City of Palo Alto Legal name of library that will operate the public library. Mary Jo Levy Public library director for the librsry jurisdiction that will operate the pubfic library. >Director of Libraries, City of Palo Alto Phone: > 650-329-2403 >maryio levy@city.palo-alto.ca.us >Downtown Library, Library Administration, 270 Forest Avenue; Palo Alto, CA 94301 11. Alternate Library Contact Person: > Marilyn Gillespie If the library director is unavailable, the contact person shall be authorized to act in the capacity of the library director. Title: E-mail: Address: >Supervising Librarian, City of Palo Alto >marilyn ,qillespe@cty palo-alto.ca.us >Mitchell Park Branch Library, 3700 Middlefield Road, Palo Alto, CA 94303 Phone: > 650-329-2322 12. Library Building Program Consultant: Title: E-mail: Address: , > Denelle Wrightson Senior Principal, Phillps Swager & Associates wri.qhtson .d@psa.ae-com 7557 Rambler Road, Suite 670, Dallas, Texas .75231 > > > (If applicable) Phone: > 469-232-5200 13. Technology Planning Consultant Title: E-mail: Address: > n/a (If applicable) Phone: > 14. Project Architect: > Wayne Gehrke Providing construction budget estimate and/or conceptual plans. Title:>Architect, Group 4 Architecture Research & Planning Inc. E-mail:>w~ehrke~q4arch.com Address:>301 Linden Aver~ue, South San Francisco, CA 94080 License # Phone: 9207 650-871-0709 15. Project Manager:> n/a ¯ Title:> E-mail:> Address:> (If applicable) Phone: > 16.Construction Manager:> n/a Title:> E-mail:> Address:> (If applicable) Phone: > 17. Construction Cost Estimator: Title: E-mail: > Address: > > Ethan Burrows Senior Associate, Davis, Langdon, AdamsOn eburrows@dladamson.com 170 Columbus, Suite 301, San Francisco, CA 94133 l~(applica~la) Phone: >415-981-1004 18. Hazardous Materials Consultant:> n/a Title:> E-mail:> Address:> (If applicable) Phone: > 19. Project Interior Designer: Title:> E-mail:> Address:> n/a (If applicable) Phone: > ITYPE OF PROJECT New Public Library Building 1.Construction of a New Public Library Building 2.Conversion of an Existing Building into a New Public Library Building 3.Conversion and Expansion of an Existing Building into a New Public Library / /Gross Square Footage Remodeling: >SF Expansion: >. SF Gross Total Project Squaie Footage >47,000 SF >SF >SF (Include both new & remodeled square footage.) Priority: First Priority "Joint Use" I[-I Co-Location JointUse []Joint Venture Joint Use [] Computer Center [] Shared Electronic/Telecommunications [] Family Literacy _Center [] Subject Specialty Center [] Homework Center [] Career Center [] Other similar ollaborative library services with direct benefit to K-12 students Specify: > [] Second Priority "All Others" Existing Public Library Building 4. Remodeling an Existing Public Library Building Gross Total Project Square Footage >SF Remodeling and Expansion of an Existing Public Library Building ~Gross Square Footage Remodeling: >SF ¯Expansion: >SF >SF (Include both new & remodeled square footage.) [] First Priority A public library project in the attendance area of a public school that has inadequate infrastructure to support access to computers and other educational technology. "Inadequate infrastructure" is defined as an incoming telecommunication connection to a school building of equal to or less than 512 thousand bits per second (512K bps) Name of Public School: > [] Second Priority "All Others" Reid Act Applicability (Joint use projects only) 6. Is the project subject to the Field Act?YES O NO ® 4 Multipurpose Buildings (Multipurpose Building Projects Only) Is.theprojecta Multipurpose Building?> I YES ® NO (~ ! (A multipurpose building is a multi-occupant facility, part of which is a public library and part of which is used for other purposes.) Types of Multipurpose Building Uses & Square Footage Allocations t Space Use SQ FT % 1. Dedicated to Public Library Use >45,000 SF (Including Public Library/Schoo! Library Use, if Joint Use Project) 2. Dedicated to "Other" Uses SQ FT 78% Line I SF divided by (Line 1 SF + Line3 SF) A.Specify B.Specify C.Specify D.Specify E.Specify F.specify G.Specify H.Specify Community Center 13,000 SF SF SF SF SF SF SF SF 3. Subtotal: Dedicated to "Other" Uses Common Areast 5. Subtotal: Total of Common Areas1 6. Public Library Pro Rata Share of Common Areas1 > 7. "Other" Uses Pro Rata Share of Common Areas1 > 8. TOTAL MULTIPURPOSE BUILDING SQUARE FOOTAGE 9. SF ATTRIBUTABLE TO PUBLIC LIBRARY USE > SQ FT 4,524 SF Line 5 SF x % in Line l 1,276 SF Line 5 SF x % in Line 3 49,524 SF Line I SF + Line 6 SF 13,000 SF 22% Add Lines 2.4 SF Line 3 SF divided by thru 2H SF (Line 1 SF+ Line 3 SF) 5,800 SF Must equel Line 6 SF + Line 7 SF >63,800 SF Add Lines 1SF, 3 SF, & 5 SF t "Common Areas" are those areas of a multi-occupant building that are shared by all occupants, such as lobbies, vestibules, mechanical rooms, restreoms, custodial areas, delivery, shipping and receiving areas, loading docks, kitchenettes, auditoriums, meeting rooms, conference rooms, and storage areas that are used by all parties of a multipurpose building. IPopulation Growth When providing the 1980, 2000, and 2020 population figures below, the applicant shall count only those residents: (a) Within the official boundaries of the applicant jurisdiction, and (b) Within the service area of the proposed project, but (c)Exclude all people living within the boundaries of other special district, county, or city public library service areas, for which there is no public library service contract with the applicant. All Projects: 1. Public library project’s service area 1980 population:> 2. Source: ¯ United States Census Bureau 3. Population Percentage Change from 1980 to 2000:>7% 29,304 4. Public library project’s service area 2000 population:¯ 5. Source: ¯ United States Census Bureau 6. Population Percentage Change from 2000 to 2020:> 7. Public library project’s service area 2020 population: 8. Source: ¯ Association of Bay Area Governments 10% 31,376 . 34,437 Joint Use Projects (Both Co-location & Joint Venture Projects): 9. Project’s public school attendance area(s) 1980 student population: 10. Source: ¯ California Department of Education 11. Population Percentage Change from 1980 to 2000:>5% 4,955 12. Project’s public school attendance area(s) 2000 student population: 13. Source: ¯ California Department of Education, DataQuest 14. Population Percentage Change from 2000 to 2020:>30% 5,187 15. Project’s public school attendance area(s) 2020 student population:¯6,723 16. Source: ¯ Association of Bay Area Governments, 2020 projections for service area population ages 5-19 IExisting Library Facility Square Footage Existing Public Library: 1. The current gross square footage of the existing public library(s) being replaced is: Existing School Library: (Co-located Projects Only) 2, The current gross square footage of the existing school library(s) being replaced is: > 9,500 SF ff no existing public library facility, enter "O." >0 SF If no existing school library facility, enter "0." Library Facilities Master Plan Describe the relationship of the proposed project to other existing or planned library facilities for the jurisdiction. Palo Alto has six libraries. Up to now, the system has consisted of a main library and five branches (including a separate children’s branch). This has been both one of the system’s most popular features and one of its great financial strains. Historically, the cost of opera!ing these six separate facilities has placed priority on service hours and maintenance over collections, staff depth and programs. The Library Advisory Commission developed the New Library Plan (NLp), identifying weaknesses in the system and a long-term strategy for strengthening service delivery, programs, staffing and the infrastructure of key buildings. The NLP was conceptually approved by the City Council in October 2000 and is being implemented over approximately ten years. It retains all facilities but creates two categories of libraries: Resource Libraries, where people of all ages will find the greatest number of materials, hours of service, programs and professional staff’, and Neighborhood Libraries, with limited hours, paraprofessional staff and small, current collections. Resource Libraries are designated to serve respectively the north and the south areas of Palo Alto, which is neatly ~livided--in terms of both area and population--by a busy county expressway. In the north, the Children’s Library and Main Library are located just three blocks from each other and together representa complete range of library service for all ages. Children’s Library serves youth through elementary school, their parents and caregivers; Main’s programs and collections target teens and people through adult years. Under the NLP, they will be the Resource Libraries for that portion of the city. Mitchell Park Library is to provide’, for the south part of the city, a comprehensive children’s, teen and adult library that provides services equivalent to those available at the north Resource Libraries. All three Resource Library buildings, which now range in age from 54 to 62 years, are designated for either replacement with larger structures or renovation and expansion in size to accommodate increased collections and contemporary public library programs and needs. Palo Alto’s three small Neighborhood Libraries (College Terrace, Downtown and Terman Park) will become popular materials centers with small, targeted popular multimedia collections and will provide reference services only through connection to a Resource Library. None of the Neighborhood Libraries are designated for expansion. Until the development of the NLP, the Mitchell Park Branch has been a medium-sized library serving the neighborhood, but its new role means the service area will expand to include half the city. It will host a vadety of new services and programs, and collection space will increase by more than 100%. The nearest neighborhood branch, Terman Park will, as a Neighborhood Library, serve and will refer users with research needs, interest in children’s programs, and longer hours to Mitchell Park Resource Library.. Following approval of the NLP, buildingprograms and site plans for Resource Libraries have been developed and a library-wide staffing study completed. The Mitchell Park South Resource Library has been identified as the highest city priority for improvement and replacement because of the current heavy use it receives (highest per capita circulation of all libraries), the inadequacy of the current building and the disproportionately low access.to library service in south Palo Alto. 7 IAge of the Existing Library Facility See Definition of "Existing Public Library," section 20430. All Proiects 1. When was the existing public library building(s) that will be replaced or improved built?>1958 .Year finn existing pub, lic library facility, enter "N / A " ff proposed project will replace more than one building, list the oldest of the buildings. Co-Located Joint Use Projects’ Only In addition to the information listed above: 2. When was the existing school library building(s) that will be replaced or improved built? > Year If no existing school library facility, enter "N / A " If proposed project will replace more than one building, list the oldest of the buildings. ICondition of the Existing Library Facility See Definition of "Existing Public Library," section 20430. All Projects When was the most recent structural1 renovation or expansion of the existing public library building(s) that is to be replaced or improved by the proposed project? Co-Located Proiects Only In addition to the information listed above: >n/a Year If no existing public library facility, enter "N / A " If proposed project will replace more than one building, list the oldest of the buildings. 4.When was the most recent Structural1 renovation or expansion of the existing school library building(s) that is to be replaced or improved by the proposed project? Pertaining to the load bearing elements of the building >n/a Year’ If no existing school library facility, enter "N / A " If proposed project will replace more than one building, list the oldest of the buildings. 8 Ownership and Availability Site 1.Is the library site currently owned by the applicant? Will the library site be owned by the applicant? Will the library site be leased by the applicant? If the library site will be leased, provide the name of the owner: IYes ~)No O’ IYes (~)N° O ! IYesO No (~)! Was the site acquired with funds from the "Class Size Reduction Kindergarten-University Public Education Facilities Bond Act of 1998"? [See Education Code section 19995(c)] 6; Is the site currently dedicated to the operation of a public library? Building ~For Conver~io. Projec~ Only) 7. Is the building to be converted currently owned by the applicant? 8. Will the building be owned by the applicant? IYes O No ~) IYes (~)No O IYes (~No (~ IYes 0 No 0 ! ! Title Considerations Site 9. Are there any exceptions to marketable record title? Building (Por Co.ve,~ion Projects O.ly) 10. Are there any exceptions to marketable record title? IYes 0 No (~) IYes O No O ! Appraisal (No appraisal is required if the value of the land or building will not be claimed as an eligible project cost or a local matching fund credit.) Site 11. What is the appraised value of the library site? (or library portion of site, if multipurpose project) > $ 12. Does the appraiser have a State Certified General Real Estate Appraiser’s License? Building (For Conversion Projects Only) 13. What is the appraised value of the building? (or library portion of site, if multipurpose project) 14. Does the appraiser have a State Certified General Real Estate Appraiser’s License? IYes. O No O ! > $ IYes (~ No O J 9 ISite Use Potential Accessibility Describe the accessibility of the proposed site for the residents in the library service area: Equal Access ¯ Discuss the site’s accessibility to all parts of the library service area and its location in relationship to the geographic center of the library service area. Discuss any natural and artificial barriers that may impede access to the site. The Mitchell Park South Resource Library and Community Center is located just east of the service area’s geographic center. The library is located near the center of the population in the service area as the western portion of the service area is, and is likely to remain, low density development. The new library is located in Palo Alto’s "Super Block" that has several schools, two churches, centers for adults and children who have disabilities, and a baseball field. Mitchell Park offers tennis courts, picnic and barbecue areas, playgrounds, and a meadow area for passive recreation. In the service area, the topography is generally flat or gently sloping, and there are no freeways or elevated transit lines cutting through the service area. The boundaries of the service area include the 101 freeway to the east, the 1-280 freeway to the west, and Adobe Creek and city limits to the south and southwest. Because these elements form its boundaries, there are few barriers within the service area. The CalTrain corridor, which runs through the middle of the service area, is the only significant barrier within the area. Charleston Road and East Meadow Ddve, the southern and northem borders of Mitchell Park and the library site, are the two streets that cross this corridor in the service area. The location of the library adjacent to these streets provides a high degree of connectivity for residents living west of this CalTrain corridor. Charleston Road is also the major corridor running west to connectors such as Arastradero Road and the 1-280 freeway. Middlefield Road, which forms the eastern boundary of the site, is a major neighborhood thoroughfare that provides convenient access to users throughout the eastern portion of the service area. This street also acts as the main neighborhood commercial corridor, which increases the library’s convenience to residents. ]’he library’s central location, with its significant number of other community uses, and the good accessibility through major. neighborhood thoroughfares provide all residents of the service area with safe, convenient, and easy access to the new library. Public Transit Access Number of public transit stops located within 1/4 mile of site: >8 If public transit is available in the library service area, describe the various public transit access opportunities for the site. If no )ublic transit is available in the library service area, enter "No Public Transit Service." The site is served by a multitude of local buses served by the Valley Transportation Agency (VTA.) The 35 line provides service between Mountain View Station and the Stanford Shopping Center via Middiefield Road with 30-minute headways during commute hours. The express line 104 provides service between Deer Creek and Berryessa/Capitol via Charleston Road with 30-minute headways during commute hours. The 88 line is a circular service from Palo Alto Veterans Hospital via Charleston Road and Oregon Expressway with 30-minute headways dUring commute hours. The 88 and 88A lines also provide limited service on Middlefield Road and East Meadow Drive directly adjacent to the site (specific scheduled trips only.) The City of Palo Alto operates a free weekday shuttle within the project area. The Crosstown shuttle operates with 30 minutes headways on Middlefield Road and East Meadow Drive with a shuttle stop located.directly in front of the project site. The free shuttle connects the project site to the California Avenue Caltrain Station. 10 Pedestrian & Bicycle Access Describe other access opportunities such as pedestrian walkways and bicycle paths. Discuss plans for amount and location of bicycle parking, including local ordinance requirements. The proposed new Mitchell Park South Resource Library and Community Center will have excellent access for pedestrians and bicyclists. The Library will belocated within Mitchell Park which is the most prominent city park in the south Palo Alto. The two important arterial streets that are on either side of the site are Middlefield Road and Charleston Road, with a third street that bounds the site on the north, East MeadowDrive. These major streets bring users to the library and clearly fix the location of the library in the mind of users. The library will be located near several schools and near residential neighborhoods, a significant amount of users of the current library arrive by either bicycle or on foot. The library site is centrally located in the service area. A key design goal is for the site and building to be "self directing" and inviting for pedestrians. Footpaths are separated from auto traffic and lead the pedestrian to a visually prominent lobby. From the schools to the west, pathways bring students and other visitors through the park to the lobby. Convenient paths lead to the lobby from East Meadow Drive, on the north, and Middlefield Road on the east side. The visually prominent lobby will be easily visible from the park side as well as from the Middlefield side. Palo Alto has a well-developed bike path network and the Mitchell Park library is located on Palo Alto’s bike path system. The streets surroundin.g the library, Middlefield Road, East Meadow Drive and Charleston Road offer bicycle lanes that connect to the library. Palo Alto has a zoning ordinance requirement for on site bicycle parking which requires thirty bic~icle parking spaces, including spaces with covered lockers. They will be located near the building’s entry plaza on both the park side and Middlefield. Showers will be provided on site for bicycling employees. ~ Automobile Access Describe the site’s accessibility by automobile for residents of the library service area. Take into consideration traffic, traffic systems, and availability of curb cuts. The Mitchell Park South Resource Library and Community Center site is well located for automobile access. The Library has direct automobile access from Middlefield Road, which is one of the.principal north-south connector streets in Palo Alto, and from East Vleadow Street which connects Middlefield Road to another major north-south connector thoroughfare, Alma Street. The Library is =lso convenient to Charleston Road, located a half block away, which serves library users living in the western part of the service "he proposed site design will move the eastern site entrance to the intersection of Mayview Avenue and Middlefield Road and eliminate the awkward situation that exists now on Middlefield Road. Presently, library users coming from the north must pass through a signalized intersection at Mayview and then proceed to a second traffic light about 30 yards to the south to enter the site. On site, a turn around has been designed to allow easy curbside drop off for auto passengers and the local shuttle van. Proximity to Maior Thorouqhfares List the major arterial routes in the library service area with the most recent traffic Counts (number of vehicles per day): ]. > 2. 3. > 4. > Street Name East Meadow Drive and Middlefield Road Charleston Road and Middlefield Road Number of Blocks Traffic Count from Site Count Date 1 4,100 03/01/95 1 14,100 03/01/95 11 Library Automobile Parking 1. Number of library parking spaces available off street, on library site ........................>108 spaces 2. Number of library parking spaces available off street, off library site ........................ (within 500 feet of front door) " 3. Number of parking spaces available on street ..................................................... (within 500 feet of front door) 4. Total Number of Spaces Available for Library Parking ............................ : ............. spaces spaces 108 spaces Zoning Requirements. 5.Number of on-site library parking spaces required by local zoning .......................... 6.Was a zoning variance or waiver obtained for the project for parking? ..................... 7.If so, by how many spaces were the parking requirements reduced? ...................... > >iYes O > 120 spaces No ® 0 spaces 8. Provide number of square feet per parking space as required by local zoning ..........0 SF 9.If no local zoning requirement, provide the average number of square feet per parking space used in the project calculations.., ...............................................458 SF Automobile Parking to Building Square Footage Ratio # of Square Feet of Parking > 10. Calculate:= # of Square Feet of Building > 47,721 SF 49,524 SF = 0.96 SF of Parking / 1 SF of Building Library Bicycle Parking 11. Total Number of Spaces Available for on-site Library Bicycle Parking .....................>30 spaces 12 Parking Rationale Describe the rationale behind the amount of parking that will be available for the project, including: (1) the location of the automobile parking (on-site or off-site), both within and beyond 500 feet of the library entrance; (2) local zoning requirements; (3) the availability of public transportation; (4)bicycle parking and bicycle and pedestrian paths; and (5) any other considerations impacting automobile parking requirements including, but not limited to, parking partnerships with shared use agreements. Automobile parking is located convenient to the library lobby. The City of Palo Alto Zoning Regulations calculate the parking demand according to the specific functional requirements of the building. For a library, it is calculated by looking at such factors as the number of user seats, the size of staff offices and meeting rooms. For the proposed Mitchell Park South Resource Library and Community Center, the required parking according to the Zoning Regulations is 120 spaces. This number of spaces will be provided at the site in surface parking lots and in an underbuilding-parking garage. All spaces will be within 500.feet of the library lobby. In addition to parking for the library, there are 212 parking spaces available for shared use near the library. They will serve the community center and park but will be available for the library use during peak hours. The total parking on site will be approximately 332 spaces. The library site is well served by Palo Alto’s public bus system. There are bus stops on Middlefield Roadl Charleston Road, and East Meadow Drive that are near park entrances. In addition a shuttle bus that serves the library’s service area in south Palo Alto is )lanned to have a stop at the entry plaza in front of the library. ~ ks discussed under Pedestrian and Bicycle Access above, the site has excellent provisions for pedestrians and bicyclists~ Visibility Describe how visible and prominent the public library building will be within the library service area. The proposed new Mitchell Park South Resource Library and Community Center will be very visible within the service area. It will be located in a well- known city park and will be visible from two major city streets, Middlefield Road and East Meadow Drive, The site is both central and convenient to users in the service areas. The library is part of the city’s Super Block, containing community service organizations, churches, three schools, and park facilities, and this fu~rther draws people, including many non-traditional library users, to the site. 13 Community Context & Planning Describe the proximity of the proposed site to other facilities and areas of the community, and how that proximity enhances the use of the library by the residents in the library service area. Describe the appropriateness of the proposed site including whether the proposed library project will contribute to the establishment, redevelopment, or revitalization of a community or downtown core, business district, or neighborhood. Describe how the proposed library is connected to other uses, including public use facilities, by a full range of transportation and pedestrian options. Mitchell Park Library is located in a community park that serves the entire city of Palo Alto. The park is located in a residential neighborhood in the southern section of the City with surrounding land uses that include: several schools, two churches, a Little League baseball field, a fire station, a senior citizen complex and other special educational.facilities. The approximately 22 acre Mitchell Park is comprised of an 18 acre outdoor recreational park with surface parking and an adjoining 3.2 acre area that contains the library, community center and additional surface parking. The library is strategically located to provide a resource library to serve the high residential population of the southern section of Palo Alto. The expansion of the Mitchell Park Library would require demolition of the current building and the construction of a new facility on Ihe site. Due to the close proximity and equivalent inadequacies of the adjacent existing Mitchell Park Community Center, the :lesign team has proposed a new joint use facility and site plan that provides an excellent opportunity to integrate park and civic facilities uses with improved and safer pedestrian paths and bikeways that connect to the adjacent schools, surrounding residential neighborhoods, and other land uses. The park is well served by county and city bus services. The proposed site plan adds an additional city shuttle bus stop and pedestrian drop off zone at the entrance to the new facility. Site Selection Process Describe the site selection process includin.g community and planning department involvement, consultant assistance, as well as any other pertinent activities associated with determining the best site for the library project. The Mitchell Park South Resource Library and Community Center site selection process was the result of a Community-based planning process led by architects, Group 4 Architecture, Research + Planning, Inc. and a Project Management Team comprising of Library, Community Services, Public Works and Planning Department staff. Group 4 and the Project Management Team were assisted by the Mitchell Park Site Committee that included representatives of the Palo Alto Parks and Recreation Commission,the Library Advisory Commission and the Public Arts Commission. In order to solicit ideas and comments from the public, community meetings were held at the Mitchell Park Community Center on November 29, 2001 and on January 31, 2002. In addition, presentations each were made to the Historic Resources Board, the Parks and Recreation Commission., the Planning and Transportation Commission, the Library Advisory Commission, the Public Art Commission and the Architectural Review Board. Thirteen presentations were made over a two and one half month period from December, 2001 to February, 2002. As a result of this process of engaging the community, valuable insight was ~provided to the project team resulting in a site that has an improved relationship between the proposed building and the park. This process also resulted in a clear direction that for programmatic and land use reasons to join the Library and Community Center into one building. 14 Site Selection Summary Describe why the proposed site was selected and why it is the best available location for the proposed public library project. are problems with the proposed site, are there mitigating circumstances that lessen the negative impact of the problem or problems? Describe any proposed design solutions that may moderate the site’s drawbacks. If there The New Library Plan (NLP) written by the Library Advisory Commission (LAC) in May 2000, and conceptually, approved by t~e City Council in October 2000, forms the basis for a substantial expansion and replacement of the current neighborhood-oriented Mitchell Park Branch Library. It is identified inthe pian as one of two area Resource Libraries and will expand its service area to include all of south Palo Alto, and slightly more than half of the population. In its new role as a’ Resource Library, the facility will host a variety of new services and programs including: larger & better collections for all ages, more and better access to Iechnology, homework, group study and meeting areas, improved ventilation and lighting, spaces for new programs and increased lOU~. ’he following arefactors influencing the site choice, in particular for retaining the building on the current site and relocating it to nprove bicycle, pedestrian and automobile access and to take advantage of the beautiful natural setting on the edge of an established park: 1) City ownership of the property, thus saving the expense of land purchase at another site. 2) Convenience of, proximity to and symbiosis with adjacent Mitchell Park Community Center and the park (largest one in south Palo Alto). 3) Unique siting adjacent to three public schools, two elementary and a middle school enabling improved collaboration with educational programs. 4) Convenience of, proximity to and synergy with other adjacent community facilities (in the same "super" block) including three public and one private school, a day care program, two non profit organizations serving children and adults with emotional and physical disabilities, a~d a senior housing unit. 5) More central for residential population center than locating in Greer Park or at Cubberley, other city o ,wned proper[ies in south ~art of Palo Alto. ~) Convenience of major automobile routes, public transit lines and the City’s shuttle service and well situated for pedestrian and bicycle access. ¯ 7) Lack of City-owned land in potentially more ideal location toward the southern population center to the west and north of Mitchell =ark. ~}) Expense and distance from residential areas for privately owned properties that might be available along El Camino Real. 9) Insufficient property at other south Palo Alto Library (Terman Park) due to transfer of ownership of public lands to school district for opening of middle school. The construction of the new joint use library and community center facility would require the relocation of two tennis courts and two paddle tennis courts to another location within the park or other city park location. Some vegetation, including mature trees, would be removed or relocated according to mitigation standards established by the City’sTree Technical Ordinance, and the site would - be relandscaped to include an interactive art garden. The site plan also provides additional parking spaces to comply with zoning ;tandards. 15 ISite Description Size The total square footage of the library site should equal the square footage shown in 1 through 8 below: All Projects (Except Multipurpose Buildings)Square Footage 1. Proposed Library Building Footprint1 >SF 2. Proposed Library Surface Parking Lot >SF 3. Proposed Library Parking Structure Footprint1 >SF 4. Future Library Building Expansion Footprint1 >SF 5. Future Library Parking Expansion >SF 6. Required Local Zoning Set-Backs ’ >SF 7. Desired/~esthetic Set-Backs & Amenities :>SF 8. Miscellaneous & Unusable Space >SF 9. Total Square Footage of Library Project Site >SF 10. Proposed Under-Building Parking >SF "Footprint" means the square footage of surface area of the site that a building or structure occupies. For example, a single story 10,000 square foot building would have a t0,000 square foot footprint, but a two-story 10,000 square foot building with 5,000 square feet on each level would have a footprint or 5,000 square feet. Multipurpose Bui!din.~ Proiects On/]/ 1. Proposed Building 2. Proposed Surface Parking Lot 3. Proposed Parking Structure 4. Future Building Expansion 5. Future Parking Expansion 6. Required Local Zoning Set-Backs 7. Desired Aesthetic Set-Backs & Amenities 8. Miscellaneous & Unusable Space 9. Total Square Footage of Multipurpose Project Site I0. Proposed Under-Building Parking A B C D Libraryz Library Portion Other3 " Other3 Dedicated of Common Common Dedicated SQ FT SQ FT SQ FT SQ FT 45,000 4,524 1,276 13,000 37,918 3,738 11068 10,681 0 0 0 0 0 0 0 0 0 0 0 0 17,032 1,679 480 4,798 47,931 4,726 1,350 13,502 147,881 14,667 4,174 41,981 31,240 3,080 880 8,800 Library means that portion of the project that provides space for the delivery and support of public library direct services, ~ joint use school library services (co-location or joint venture). "Other" uses means any other space that does no~t provide for the delivery and support of public library direct services. 16 Zoning Classification 1. What is the current zoning classification of the site? 2. Will the site have to be rezoned to build the project? Variance or Waiver 3. Will a zoning variance or waiver be needed to build the project? 4. If so, list the date the variance or waiver has been or will be granted: > Public Facility- PH IYes O No ~) ! IYes 0! .(Date) Permits & Fees =ermit & Fees Identification Provide a list of any site permits or fees that have been or will need to be obtained: Permit or Fee Cost of Permit or Fee 5. >Building Permit Fee $83,378 6. >Building.Plan Review $62,534 7. >Zoning Plan Review $20,844 8. >Fire Department Plan Review $37,520 Date Obtained or will be Obtained 05/0:1/04 01/30/04 01/30/04 01/30/04 Drainage 9. Is the site in the 100-Year Flood Plain? 10. Do any watercourses that require control drain onto the site? 1.1. Do any watercourses that require control drain off the site? 12. Is the storm sewer system currently adequate to prevent localized flooding of the site? IYes 0 No (~) IYes©~No ® ! IYesO No (~) ! Describe any necessary mitigation measures regarding drainage. 17 California Environmental Quality Act (CEQA) CEQA Litigation Are there any unresolved legal actions pending against the project regarding CEQA compliance? If so, provide the case name, court number, and a brief explanation. There are no unresolved legal actions pending against the project regarding CEQA compliance. Energy Conservation Describe what measures (include building design, solar orientation, materials, mechanical systems, natural ambient lighting, etc.) are planned to reduce energy consumption and operating costs for the library. Both the building and the site of the new Mitchell Park South Resource Library and Community Center will be designed to reduce energy consumption and operating costs. In addition other features will be provided in order to allow the building and site to operate as "green" as practical. The analysis .completed by the city and the architect and their consulting engineers and landscape architects indicate that the building will qualify for a Leadership in Energy and Environmental Design (LEED) certification. The building in plan is in the form of a vee or an L, and is oriented along a northeast-southwest axis. Existing mature trees and building overhangs will shade the south and southwestern facades. Special glazing will reduce solar gain. Project specifications will call for building materials with recycled content wherever practical. Where practical local manufactured materials will be used to reduce energy consumed in shipping building materials long distances. The general contractor will be required to recycle waste material whenever possible. The new building will have a room for the collection of materials for recycling. The building will be designed to minimize energy consumption. The building will optimize energy performance by reducing energy consumption 20 to 30% below ASHRAE Standards through the design of the building envelope and building systems. The building will. reduce ozone depletion by using HVAC, refrigeration and fire suppression systems that do not contain HCFC’s or Halon. Daylight will be harvested so that the use of artificial lighting is reduced. In addition, to daylight harvesting, several measures will be taken to improve indoor air quality including CO2 monitoring, increased ventilation effectiveness, specifying low-emitting materials, use of operable windows and local lighting and temperature controls in a portion of the building. 18 ¯ Historic Buildings Historic Status 1. Was the existing building, if it is being renovated or expanded as part of the project, or any buildings on adjacent properties, built longer than 50 years ago?IYes O No (~) Is the existing library building project, or any buildings on adjacent properties: 2.On the National Register of Historic Places? 3.A National Historic Landmark? 4.A National Monument? 5.On County or Municipal Historic Designation list? 6.On the California Register of Historical Resources list? 7.A California Historical Landmark? 8.A State Point of Historical Interest? Federal Compliance 9. Will this project utilize Federal funds or require a permit or license from a Federal Agency? 10.If yes, has the review process required by section 106 of the National Historic Preservation Act been completed? IYes O No IYes O No If not, please explain. 19 IStateHistoric Preservation Office (SHPO) 1. Has the State Historic Preservation Office been contacted regarding the project?I Yes 0 No (~) ! If yes, summarize any comments received from SHPO. Does the project meet the Secretary of the Interior’s Standards for the Treatment of Historic Properties? Please explain. ILocal Historic Preservation Ordinance 2. Is there a local historic preservation ordinance that applies to the proposed project site , or any adjacent properties? I Yes. 0 No (~) J If yes, briefly specify any applicable requirements or restrictions, such as height limits, etc. Further, describe any ways that the proposed project’s conceptual design plans are not substantially in compliance with the local historic preservation ordinance. 20 Geotechnical Report Identify and summarize any special geologic conditions, including, but not limited to, compressible and expansive soils, tunnels and mine shafts, unstable slopes, active seismic zones, excessive ground water.and areas prone to liquefaction. Indicate if these conditions will prevent the use or significantly increase the cost of developing the site for a public library building. The project site is situated on the broad alluvial plain surrounding San Francisco Bay. The site is essentially level, although the regional inclination gently slopes east toward the bay. Geologic mapping of the area includes Pampeyan (1970, 1993), Brabb (1970), Helley and Brabb (t971), Rogers and Williams (1975), and Helley and others (1979). Brabb, Graymer and Jones (2000) describe geologic units in the northeast portion of the site as: QHB Basin deposits (holocen)-- Very fine silty clay to clay deposits occupying flat-floored basins at the distal edge of alluvial fans adjacent to the bay mud (Qhbm). Also contains unconsolidated, locally organic, plastic silt and silty clay in very fiat valley floors. In the southwest portion of the site geologic units are described as: Qhfp Flood-plan deposits (Holocene) - Medium - to dark-gray dense, sandy to silty clay. Lenses of courser material (silt, sand, and pebbles) may be locally present. Flood deposits usually occur between levee deposits (Qhl) and basin deposits (Qhb) The proposed building may be supported on a mat foundation founded on properly prepared subgrade soils. Primary geotechnical considerations for the proposed developments include the presence of expansive soil, shallow groundwater and local potentially liquefiable soils. The surficial soils are highly expansive and special pre-treatmehts are required to prepare the subgrade for support of slabs-on- grade, which include the use of imported "non-expansive" fill soil beneath the slab and proper moisture conditioning of the subgrade soil. The Geotechnical investigation report indicates that conventional foundation and pavement systems can be used. Geotechnical recommendations for site earthwork, foundations, excavation, shoring and dewatedng, concrete slabs-on-grade, site drainage, and pavement sections are presented in the Geotechnical Investigation Report dated April 30, 2002 prepared by Kleinfelder, Inc. Structure(s) to be Demolished 1. > Existing Library Building $66,500 2. > Existing.Community Center $80,388 3.>$ 4.>$ 5.>$ 6.>$ Total Demolition:> $146,888 Demolition , Describe any necessary demolition of structures and the associated costs involved with the site. (If no demolition, indicate by "N/A") Demolition Cost Estimate 21 Utilities Describe availability of utilities and associated costs if any utilities are not currently located within 100 feet of a property line of the site. 1. Electricity . 2. Fiber Optic Cable 3. Telephone 4. Gas 5. Cable TV 6..Storm Sewer 7. Sanitary Sewer 8. Water Availability Cost to brinq Service to Site (Ineligible) Yes (~)No 0 J >$0 Yes (~No (~)>$0 Yes ~No (~!>$0 Yes (~)No O !>$0 Yes (~)No 0 !>$0 Yes ~)No O !>$0 Yes (~No 0 !>$0 Yes (~)No (~!>$0 Site Development (All off-site costs beyond 100 foot utili{y tie-ins are local ineligible expenses, but shall be identified and included in the budget estimate under ineligible site development costs.) Site Development Costs 1. Utilities .................................’ .................................’> 2. Cut, Fill & Rough Grading ..........................................> 3. Special Foundation Support (pilings, etc.) ....................> 4. Paving, curbs, gutters & sidewalks ........................: .....> 5. Retaining Walls .......................................................> 6. Landscaping ...........................................................> 7. Signage ...................................................................> 8. Lighting ................................................... ................. 9. Removal of underground tanks ....................................> 10. Removal of toxic materials ............................: ............> 11. Rock removal .........................................................> 12. Traffic signals ...............; ................; ........................> 13. Other (Specify):> 14. Other (Specify):> t5. TOTAL SITE DEVELOPMENT COSTS: .....................- > 151,480 $0 67,530 $0 10,820 $0 1,051,211 $0 o $o 345,435 $0 30,296 $0 284,601 $0 o $o o $o o $o 242,368 $0 o $o o $.o 2,183,741 $ 22 INormal Public Construction Costs in the Applicant’s Area For projects with new construction only (i.e., constructing a totally new library building or the expansion to an existing building) Construction Cost Index Approach: To justify the eligible projected construction cost estimate for new construction, applicants shall complete the following: 1) January 2002 current Costs per square foot: A. For new facilities:$202 ISF B. For square footage added to an existing building, i.e. "expansions":$238 ISF Multiply the appropriate County Localily adjustment Factor (2B) by the appropriate new cost per square foot figure (2C) (See section 20436 (c) (1) to obtain the "Locally Adjusted Construction Cost p~r Square Foot" figure (2D): ’ "County Locality Appropriate 2)A. County:> Santa¢lara B. Adjustment Factor:>1.17 X C.NewCost/SF:> $ 202 ISF=D.> $236 ISF Name of Project County (Select: IA or 1B) 3) A. Locally Adjusted Construction Cost Per Square Foot: ~> $ 236 ISF (Re-enter Line 2D) The "Locally Adjusted Construction Cost per Square Foot" (3A) figure may be increased by 115 percent per month for each month from January 1, 2002, through to the estimated mid-point of construction of the project. Multiply the number of months (4A) times .002 (I/5%) to get an inflation factor (4B). Multiply the inflation factor (4B) times the "Locally adjusted Construction Cost per Square Foot" figure (4C) to get an "Additional Cost per Square Foot" figure (4D) Number Inflation Locally Adjusted Additional $1SF 4) A. of Months:¯ 41 x.002 =B. Factor: ¯.082 X C. Construction $1SF: >$ 236 ISF =D. ¯$ 19 ISF (1/5%)(Re-enter 3A) Add the resulting "Additional Cost per Square Foot" figure (SA) to the "Locally Adjusted Construction Cost per Square Foot" figure (SB) to get the "Eligible Projected :onstruction Cost per Square Foot" figure (5C): Additional ¯Locally Adjusted . ’Eligible Projected A. Cost/SF: ¯$ 19 ISF +B. Construction $1SF: ¯$ 236 ISF = C. Construction $1SF: ¯$ 255 ISF (Re-enter 4D)(Re-enter 4C) The total "Eligible Projected Construction Cost" for the project is calculated by multiplying the "Eligible Projected Construction Cost per Square Foot" figure (5C) by the total number of square feet of new construction: 6) The Eligible Projected Construction$/SF:¯$255 ISF Multiplied By (Re.enter 5C) 7) The Square Footage of New Construction:>63,800 SF Equals 8) The Eligible Projected Construction Cost:¯$16,270,000 If the projected construction cost estimated by the project architect is lower than the figure in Line 8, the applicant shall use the lower figure as the normal public construction cost in the applicant’s area. IA 10% project contingency amount is allowed and is calculated by multiplying the total Eligible Projected Construction Cost by 10%: 9) Eligible Contingency: (10%of LineS)¯$ 1,627,000 23 Comparable Public Construction Approach: As an alternate to the Construction Cost Index approach to estimating normal construction costs in the applicant’s area, the applicant may employ a local public construction cost comparison approach to calculate the Eligible Projected Construction Cost figure. [See section 20436 (c) (3)]. List a minimum of three comparable public construction projects that have been bid within the applicant’s County within threeyears of the Board’s deadline for application. Comparable public construction projects are public libraries, community colleges, post offices, museums, courthouses, city halls, auditoriums, convention centers, civic centers, senio] citizens centers, public schools, and recreation centers. The costs listed shall be for construction of the building only and exclusive of any site acquisition’ demolition, development, utilities, or landscaping; surface and unde building parking; works of art; shelving; furniture; built.in service desks, counters, workstations, or other casework; movable equipment; or architectural and engineering fees. Construction Project Date Bid Cost/SF A. >$/SF B. >$/SF C. >$ISF D. >$.ISF E. TOTAL > $/SF 10) Locally Determined Comparable Cost. per Squar~ Foot ($/SF): ~ > $/SF Divided by >= > $0 /SF Re-enter Line E # of Projects Locally Determined Comparable . Cost per Square Foot The "Locally Determined Comparable Cost per Square Foot" (10) figure may be increased by 1/5 percent per month for each month from January 1, 2002, through to the estimated mid-point of construction of the project. Multiply the number of Months (11A) times .002 (1/5%) to get an inflation factor (11B). Multiply the inflation factor (11B) times the "Locally Determined Comparable Cost per Square Foot" figure (11C) to get the "Additional Cost per Square Foot" figure (11D): Number Inflation Locally Determined 11) A. of Months: >X .002 =B. Factor: >X C. C0mparable$/SF: >0 /SF = D.> $/SF (115%), (Re-enter 10) Adding the resulting "Additional Cost per Square Foot" figure (124) to the "Locally Determined Construction Cost per Square Foot" figure (12B) gives the "Eligible Projected Construction Cost per Square Foot" figure (120: Additional Locally Determined 12) A. Cost/SF: > $ISF + B. Construction $/SF: > (Re-enter 11D) Eligible Projected 0 ISF = C. Construction $1SF: > $ISF (Re-enter 11(~) The "Eligible Projected Construction Cost" is calculated by multiplying the "Eligible Projected Construction Cost per Square Foot" figure (12C) times the square footage of new construction: 13) The Eligible Projected Construction $/SF:>$/SF Multiplied By (Re-enter 12C) 14) The Square Footage of New Construction:>SF Equals 15) The Eligible Projected Construction Cost: > $ If the projected construction cost estimated by the project architect is lower than the figure in Line 15, the applicant shall use the lower figure as the normal public construction cost in the applicant’s area. A 10% project contingency amount is allowed and is calculated by multiplying the total Eligible Projected Construction Cost by 10%: 16) Eligible Contingency: (10% of Line 15) > $ 24 Library Project Budget (,~llprojects ~ Multipurpose Projects) If there are no costs in any line item below for the project, specify by putting a zero "0" in the blank provided. 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 12) .13) 14) 15) ,i~) ’17) 18) 19) 20) 21) 22) 23) 24) 25) 26) 27) 28) New Construction .......................................................................> Remodeling Construction ............................................................> Contingency ............................. ...................................................> Appraised Value of Building ........................................................... Appraised Value of Land ..............................................................> Site Development ........................................................................> Site Demolition .................. ..............................~ ........................~ > Site Pern~its & Fees ...............................’ .......................... ............> Site Option to Purchase Agreement ........, .........." ............................> ¯ Furnishings & Equipment Costs ....................................................> Signage ..................................................................................... Architectural & Engineering Costs ..................................................> Construction Cost Estimator Fees .................................................> Interior Designer Fees ...............................~ .................................> Geotechnical/Geohazard Reports .................................................> Hazardous Materials Consultant Fees ............ ...........................: ....> Energy Audit, Structural Engineering, Feasibility & ADA Studies ...........> Library Consultant Fee ................................................................> Construction Project Management ................................................> Other Professional Fees ..............................................................> Local Project Administration Costs ................................................> Works of Art ...............................................................................> Relocation Costs & Moving Costs ..................................................> Acquisition of Library Materials: ....................................................> Other (Specify):> . Other (Specify):> Other (Specify):> TOTAL PROJECT COSTS: ..........................................................> $ $ $ $ $ $ $ $ $ .$ $ $ $ $ $ $ $ $. $ $ $ $ $ $ $ $ $ $ Ineligible $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 25 Sources of Project Revenue (All projects except Multipurpose Projects) 29) State Matching Funds (65% of Line 281 Eligible Costs)."¯’ $ 30)Local Matching Funds (Line 28 Eligible Costs minus Line 29) ......................................................¯$ [Must also equal the total (~f Lines 31 - 35] Sources of Local Matching Funds: 31) City .............................: ............................................................>$ 32) County ......................................................................................>.$ 33) Special District ............................: .......i..: ..................i ................>$ 34) Private .............................................. ..........................................>$ 35) Other (Specify):>$ 36)Local Credits [Land2 and A&E Fees] ..........................................................................>$ 37)Adjusted Local Match [Line 30 minus Line 36] .......................................................’ .............>$ 38)Supplemental Local Funds [Same as Line 28 ineligible] .........................................................>$ 39)TOTAL PROJECT INCOME: [Add Lines 29, 30, and 38] ........... ............................................>$ 1 Up to a maximum of $20,000,0o0 2 Land credit is not allowed for land acquired by funds from the "Class Size ReduCtion Kindergarten-University Public Education Facilities Bond Act of 1998"[See Education Code section 19995 (c) which references Part 60 (commencing with section 100400 of the Education Code)] Projected Library Operating Budget (New Public Libraries, including Conversion Projects ~ Multipurpose Projects) EXPENDITURES , 1. Salaries/Benefits 2. Facilities Costs Insurance Maintenance [Including Custodial, Trash, Landscaping, etc.] Security Utilities Other (Specify): 3. Equipment & Supplies Costs Equiproent Supplies |. Materials Books, AV, Magazines, & Newspapers Electronic Services & Subscriptions Other Formats 5. Other Allocations (As applicable to the proposed project) . Administrative/Business Office Branch Operations’ Circulation Services Facilities & Capital Coordination Program Planning Technical Services Other (Specify): 6. Miscellaneous (Other) 7. TOTAL EXPENDITURES: INITIAL START-UP ANNUAL EXPENSES EXPENSES > > $ $ $ $ 26 Multipurpose Project Budget (With Library Project Budget) (MultipurposeProjects Only) If there are no costs in any line item below for the project, specify by putting a zero "O" in the blank space provided. Line Items: 1. New Construction 2. Remodeling Construction 3. Contingency 4. Appraised Value of Building 5. Appraised v,alue of Land 6. Site Developmer~t 7. Site Demolition 8. Site Permits & Fees 9. Site Option Agreement 10. Furnishings & Equipment Costs 1!. Signage 12. Architectural & Engineering Fees 13. Construction Cost Estimator Fees 14. Interior Designer Fees 15.Geotechnical/Geohazard Reports 16.Hazardous Materials Consultant Fees 17.Energy Audit, Structural, ADA, & Engineering Feasibility Studies 18. Library Consultant Fees 19. Construction/Project Management 20. Other Professional Fees 21. Local Project Administration Costs 22. Works of Art 23. Relocation Costs & Moving Costs 24. Acquisition of Library Materials 25. Other (Specify): 26. Total Project Costs: A Library1 Dedicated $ 11,551,700 $o $1,155,170 $o $6,159,776 $t04,290 $145,037 $o $. 2,984,428 $o $3,875,524 $28,400 $319,500 $28,400 $o $2,769 $47,300 $925,174 ’$15,084 $0 $0 $30,00o $o $o $ 27,372,552 B LibraryPortion of Common $1,138,900 ¯ $0 $113,890 $o $o $60,730 $10,282 $14,299 $o $46,000 $o $382,O94 $2,800 $31,500 $,2,800 $o $273 $o $91,214 $t,487 $o $o $0 $0 $o $ 1,896~269 c D E Library Library Other~ Total Total Total ~Ineligible ~ $ 12,690,600 $1,141,130 $3,901,257 $o $o $o $1,269,060 $114,113 $.390,126 $o $o $o $.o $o $o $6,220,506 $0 $1,908,663 $114,572 $0 $32,315 $159,336 $0 $44,941 ,$o $o $o $ 3,030,428 $0 $656,700 $o $o $o $4,257,618 $0 $1,200,867 $31,200 $0 $8,800 $351,000 $0 $99,000 $31,200 $0 $8,800 $o $o $o $3,042 $0 $858 $47,300 $0 $0 $1,016,388 $0 $286,673 $16,571 $0 $4,674 $o $o $o $0 $183,133 $51,653 $30,000 $0 $10,000 $0 $208,000 $0 $o $o $o $ 29,268,821 $ 1,646,376 $ 8,605,327 1 Library means that portion of the project that provides space for the delivery and suppod of public ’co-location or joint venture). library direct services, including joint use school library services "Other" uses means any other space that does not provide for the delivery and support of public library direct services. 27 Sources of Multipurpose Project Revenue (Multipurpose Projects Only) 27. State Matching Funds (65% of Line 26 total eligible costs1) .................................................>$19,024,734 28.Local Matching Funds .............................................................................................>$10,244,087 [Column C, Line26 minus Line 27. Must also equal the total of Lines 29 -33.] Sources of Local Matching Funds: 29. City ..........................................................................................>$, 30. County .......................................................¯ ..............................>.$ 31. Special District ...........................................................................>$ 32. Private ......................................i ................................................>$ 33. Other (Specify):>$ 34.Local Credits [Land2 and A&E Fees] ..........................................................................>$264,744 35. Adjusted Local Match (Line 28 minus Line 34) ...............................i ....................................>$9,979,343. 36. ¯Supplemental Local Funds (Same as Line 26 Library (D) and Other (E) Total Ineligible) ........................>$ 10,251,703 37. TOTAL PROJECT INCOME: (Add Lines 27, 28 and 36) .......................................................>$ 39,520,524 ! Up to a maximum of $20,000,000 ~ 2 Land credit is not allowed for land acquired by funds from the "Class Size Reduction Kindergarten-University Public Education Facilities Bond Act of 1998"’[See Education Code section 19995 (c) which references Part 68 (commencing with section 100400 of the Education Code)] Projected Library Operating Budget Muitipurpo,e New Construction and Conversion Projects Only) INITIAL START~UP ANNUAL EXPENDITURES EXPENSES EXPENSES 1. Salaries/Benefits > $224,000 $2,006,66t 2. Facilities Costs >$14,300 $169,342 Insurance Maintenance [Including Custodial, Trash, Landscaping, etc.] Security Utilities Other (Specify): 3. Equipment & Supplies Costs Equipment Supplies 4. Materials Books, AV, Magazines, & Newspapers Electronic Services & Subscriptions Other Formats 5. Other Allocations (As applicable to the proposed project) Administrative/Business Office Branch Operations Circulation Services Facilities & Capital Coordination Program Planning Technical Services >$10,600 $61,937 >$208,000 $339,400 >$18,400 $56,838 Other (Specify): 6. Miscellaneous(Other)> $ 7. TOTAL EXPENDITURES:> $475,300 $ $2,634,178 28 Financial Capacity (New Construction and Conversion Projects Only). Applicants with new public library projects shall describe their financial capacity to open and maintain operation of the proposed library including anticipated revenue sources for library operations support. The Palo Alto City Library was established by town ordinance in 1902, exactly one hundred years ago.Thus, the City has a century long history of providing library service and assuming the associated expenses. Currently, the Mitchell Park Library is a smallish branch, with 56 service hours per week, staff of 10 FTE, a collection of 68,804 volumes and an annual budget of $921,128. The New Library Plan, the foundation document for the development of improved level of services based on use and needs, designates and upgrades the replacement Mitchell Park facility to be one of two Resource libraries, serving the southern half of the city, with a Collection eventually doubling in size and additional spaces for group use, technology enhancements and special. services for children and teens. In anticipation of the need to identify requirements for operations and new funding sources for Ihis improved service level, the City: 1. contracted with Beverley Simmons to complete a study identifying staffing requirements for the new library, including staff for new service desks and assuming service hours increasing to 64 pe.r week, and 2.. Completed ~ long term financial strategy, identifying several potential sources of income to fund additional operations and staffing expenses, including an increase in the present Transient Occupancy Tax and/or a new Business License Tax. Prior to completion of the new building, staff will ’recommend a funding plan to Council that will support the additional operating costs for the facility. The projected annual budget (included in this Bond Act application in thesection above entitled Projected Library Operation Budget) assumes continuation of the current level of expenditures for the Mitchell Park Library and commits to additional funding required Io operate, the new facility. It has been reviewed by City Manager and approved by council resolution as required. The City is ~expecting the new library will cost more and is prepared to support those expenses. Provide the timetable for the proposed project. Show estimated dates of completion for future activities, as well as actual dates foractivities already ~ompleted. ACTIVITY 1.Planning and Land Use Permits Obtained (If Applicable) 2.Site Acquired (Obtain Possession by Purchase, Donation or Lease) 3.Schematic Plans Completion 4.Design Development Plans Completion 5.Working Drawings (90%) Completion 6.Construction Documents Completion 7.Project Advertised for Bids 8.Start of Construction 9.Estimated Mid-Point of Construction 10.Completion of Construction 11.Opening of Library Building to the Public 12.Final Fiscal & Program Compliance Review Completed DATE n/a 04/30/03 07/30/03 12/15/03 01/30/04 02/28/04 05/30/04 05/30/05 05/30/06 07/01/06 11/30/07 29 SIGNATURES The parties below attest to and certify the accuracy and truthfulness of the application for California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 funds. If the application is successful, the applicant agrees to execute the project on the basis of the application data provided herein including all supporting documents. IAUTH.ORIZED OFFICIAL OF THE APPLICANT JURISDICTION Signature of Mayor, Chairperson of Board of Supervisors, or Head of District, authorized to make application for the local jurisdiction. Signature Date > Victor Ojakian > Mayor Name (type)Title (type) I LIBRARY DIRECTOR OF THE OPERATING LIBRARY JURISDICTION I hereby affirm that the library jurisdiction, for which I am the administrative agent, approves of the application and will operate the facility as a public library after its completion. ¯ Signature Date > Mary Jo Levy Name (type) > Director of Libraries Title (type) SUBMIT COMPLETED APPLICATION FORM AND SUPPORTING DOCUMENTS ACCORDING TO INSTRUCTIONS IN SECTION 20440 MAIL APPLICATION AND SUPPORTING DOCUMENTS TO: Bond Act Fiscal Officer Office of Library Construction 1029 J Street, Suite 400 Sacramento, CA 95814-2825 30 ATTACHMENT 3 Multipurpose Project Budget (With Library Project Budget) If there are no costs in any line item below for the projec~ specify by putting a zero "0" in the blank space provided. Line Items: 1. New Construction 2. Remodeling Construction 3. Contingency 4. Appraised Value of Building 5. Appraised Value of Land 6, Site Development.. 7. Site Demolition 8. Site Permits & Fees 9. Site Option Agreement 10. Furnishings & Equipment Costs 11. Signage 12. Architectural & Engineering Fees 13. Construction Cost Estimator Fees 14. Interior Designer Fees 15.Geotechnical/Geohazard Reports 16.Hazardous Materials Consuffant Fees 17.Energy Audit, Structural, ADA, & Engineering Feasibility Studies 18. Library Consultant Fees 19. Construction/Proiect Management 20. Other Professional Fees 21. Local Project Administration Costs 22. Works of Art 23. Relocation Costs & Moving Costs 24. Acquisition of Library Materials 25. Other (Specify): 26. Total Project Costs: (Multipurpose Projects Only) A B C Library1 Library Portion Library Dedicated of Common Total $11,551,700 $.1,138,900 $ 12,690,600 $ $o $o .$o $ $1,155,170 $113,890 $ 1,269,060 $ $o $o $.o $ $o $o $ $6,159,776 $60,730 $6,220,506 $ $104,290 $10,282 $114,572 $ $145,037 $14,299 $159,336 $ $o $o $o $ $2,984,428. $46,000 $3,030,428 $ $o $o $o $ $3,875,524 $382,094 $4,257,618 $ $28,400 $2,800 $31,200 $ $319,500 $31,500 $351,000 $ $28,400 $2,800 $31,200 $ $o $o $o $ D Library Total Inelig.ib~le 1,141,130 0 114,113 0 0 0 0 0 0 0 0 0 0 0 0 0 $2,769 $273 $3,042 $47,300 $0 $47.,300 $925,174 $91,214 $1,016,388 $15,084 $1,487 $16,571 $0 $0 $0 $0 $0 $0 $3o 000 $0 $30,000 $0 $0 $0 $0 $0 $0 $ 27,372;552 $ 1,896,269 $ 29,268,821 0 o o o o 183,133 o 208,000 o 1,646,376 858 o 286,673 4,674 0 51,653 lO,OOO o o 8,605,327 E Otherz Total 3,901,257 0 390,126 0 0 1,908,663 32,315 44,941 0 656,700 0 1,200,867 8,800 99,000 8,800 0 Library means that portion of the project that provides space for the delivery and support of public library direct services, including joint use school library services co.location or joint venture). "Other" uses means any other space that does not provide for the delivery and support of public library direct services. 27 ;ources of Multipurpose Project Revenue (Multipurpose Projects Only) !7.State Matching Funds (65% of Line 26 total eligible costs1) ..........................................................>$19,024,734 28. Local Matching Funds ........................................... .................................................>$10i244..087 [Column C, Line 26 minus Line 27. Must also equal the total of Lines 29.33.] Sources of Local Matching Funds: 29. City .........................................................................................>$ 30. County .....................................................................................>.$ 31. Special District ...........................................................................>$ 32. Private ............................................................: ...........................>$ 33. Other (Specify):>$ 34.Local Credits [La.nd2 and A&E Fees] ..........: ..............................................................>$264,744 35.Adjusted Local Match (Line 28 minus Line 34) ....................................................................>$9,979,343 36.Supplemental Local-Funds (Same as Line 26 Library (DI and Other (E) Total Ineligible) ........................>$ 10,251,703 37.TOTAL PROJECT INCOME: (Add Lines 27, 28 and 36) .......................................................>$ 39,520,524 Up to a maximum of $20,000,000 Land credit is not allowed for land acquired by funds from the "Class Size Reduction Kindergarten-University Public Education Facilities Bond Act of 1998" (See ducation Code section 19995 Ic) which references Part 68 (commencing with section 100400 of the Education Code)] Projected Library Operating Budget (Multipurpose New Construction and Conversion Projects Onty) EXPENDITURES 1. Salaries/Benefits > 2. Facilities Costs > Insurance Maintenance [Including Custodial, Trash, Landscaping, etc.] Security Utilities INITIAL START-UP ANNUAL EXPENSES EXPENSES $224,000 $2,006,661 $14,300 $169,342 Other (Specify): Equipment & Supplies Costs Equipment Supplies Materials Books, AV, Magazines, & Newspapers Electronic Services & Subscriptions Other Formats Other Allocations (As applicable to the proposed project) Administrative/Business Office Branch Operations Circulation Services Facilities & Capital Coordination ¯ Program Planning Technical Services >$.10,600 $61,937 $208,000 $339,400 $18,400 $56,838 ¯Other (Specify): 6, Miscellaneous (Other) 7. TOTAL EXPENDITURES: $ 475,300 $2,634,178 ATTACHMENT 4 Proposed operating budget for Mitchell Park South Resource Library-Reduced Plan Mitchell Park Library Operating Budget: Reduced Program Initial Start-Up Current (01/02) New expenses Projected Expenses Annual Budget (one time) 1. Salaries/Benefits 224,000 683,661 1,323,000 2,00’6,661 2. Facilities Cost 14,300 40,692 128,650 169,342 Maintenance 9,800 23,750 93,750 117,500 Utilities 4,500:16,942 34,900 51,842 Other 0 0 0 3. Equipment & Supplies 10,600 18,237 43,700 61,937 . Equipment NA inc inproject bud(.6,551 12,000 1’8,551 Supp es 10,600 11,686 31,700 43,386 4: Materials 208,000 155,000 184,400 339,400 Books, AV, magazines,197,600 143,500 174,000 317,500 newspapers Electronic services 10,400 11,500 10,400 21,900 5. Other Allocations 18,400 23,538 33,300 56,838 :Contract Services 12,400 11,518 25,700 37,218 General Expense 0 1 ,’275 2,600 3,875 Printing, mailing 6,000 10,745 5,000 15,745 Total Expenditures 475,300 921,128 1,713,050 2,634,178 ATTACHMENT 5 RESOLUTION NO. RESOLUTION OF THE COUNCIL OF THE CITY OF PALO ALTO AUTHORIZING THE FILING OF AN APPLICATION FOR CALIFORNIA READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 2000 FUNDS FOR THE MITCHELL PARK RESOURCE LIBRARY PROJECT AND CERTIFYING PROJECT BUDGET, LOCAL FUNDING COMMITMENT, SUPPLEMENTAL FUNDS, AND PUBLIC LIBRARY OPERATION WHEREAS, the California Reading and Literacy Improvement and Public Library Construction and Renogation Act (Bond Act) of 2000 makes $350 million of State bond funds available for public libraries. Applications for the first round of funding, in which $150 million will be released, are due June 14, 2002; and WHEREAS, pursuant to the California Reading and Literacy Improvement and Public Library Construction and Renovation Act (Bond Act) of 2000, and the regulations promulgated thereunder, eligible, project sponsors wishing to receive funds for a project shall submit an application in compliance with the Library Bond Act Board Regulations; and WHEREAS, the City of Palo Alto wishes to submit a grant applicatioh to the State Bond Act Board for funding for the Mitchell Park Resource Library Project; and WHEREAS, the State Bond Act Board requires, as part of the application, a resolution stating the following: (A)A commitment to provide the local matching fund amount identified in the Library Project Budget, as required by Education Code section 19995(a), including and identifying any amounts to be credited to local matching funds pursuant to section 19995(c) and (d). (B) (c) (D) A commitment to provide supplemental funds necessary to complete the project at the level stated in the project budget [See section 20436(e)]. The availability of the local matching and supplemental funds specified in the project budget when they are needed to meet cash flow requirements for the project. The project budget contained in the Library Project Budget section of the Application Form. 020605 sm 0053042 1 (E)The accuracy and truthfulness of all information submitted in the Application Form and the required supporting documents. (F)A commitment to Operate the completed facility and provide public.library direct service, unless the public library shall be operated in whole by a jurisdiction other than the applicant. G)A commitment that the facility shall be dedicated to public library direct service use for a period of 40 years following completion of the project, regardless of ~any operating agreements the applicant may have with other jurisdictions or parties. NOW, THEREFORE, the Council of the City of .Palo Alto does RESOLVE as follows: SECTION I. The City Council hereby . approves and authorizes the City Manager, to execute and file an application with the State Bond Act Board for funding for the Mitchell Park Resource Library Project. SECTION 2. The Counci! by adopting this resolution does hereby certify that: (A) The City of Palo Alto will provide $10,244,087 (35%) in local matching funds for the Mitchell Park Resource Library Project, as required by Education Code section 19995(a); and " (B) The. City of Palo Alto will provide supplemental funds of $1,646,376 necessary to complete the project for the Library and $8,605,327 for the Community Center; and (C) The City of Palo Alto will provide local matching and Supplemental funds, specified in the project budget, when they are needed to meet cash flow requirements for the project; and (D) The City of Palo Alto confirms a Library Project Budget of $30,915,197; and (E) The City of Palo Alto certifies the accuracy and truthfulness of all information submitted in the Application Form and the required supporting documents; and 020605 sm 0053042 2 (F) The City of Palo Alto will operate the completed facility and provide public library direct service; and (G) The City of Palo Alto confirms that the facility shall be dedicated to public library direct service use for a period of 40 years following completion of the project, regardless of any operating agreements the applicant may have with other jurisdictions or parties. SECTION 3. The Council finds and determines that this project has been reviewed per the California Environmental Quality Act, in accordance with Bond Act guidelines. .SECTION 4. A copy of this resolution will be transmitted to the State Bond Act Board in conjunction with the filing of this application. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: City Clerk APPROVED AS TO FORM: Mayor APPROVED: City Attorney City Manager Director of Community Services Director of Administrative Services 020605 sm 0053042 3