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HomeMy WebLinkAboutStaff Report 3125City of Palo Alto (ID # 3125) City Council Staff Report Report Type: Consent Calendar Meeting Date: 9/24/2012 Summary Title: Mitchell Park Construction Contract Bi-Monthly Report Title: Submittal of Mitchell Park Library and Community Center Bi-Monthly Construction Contract Report From: City Manager Lead Department: Public Works Recommendation Staff recommends that Council: 1)Accept this update on the Mitchell Park Library and Community Center (MPL&CC) construction project; and 2)Direct staff to continue to submit bi-monthly reports to Council and to take related actions which Council may direct. Executive Summary The MPL&CC construction is approximately 75%complete (based on expenditures)and it is anticipated that the three-building complex will be open to the public in the spring of 2013. Two major milestones (completion of raised flooring and commencement of drywall) have been accomplished since the last Bi-monthly Report.Two other major milestones (start of ceiling and bringing heating on-line)are scheduled to occur in the immediate future and will be addressed in the next Bi-monthly Report. Costs have increased above the bid amount partially due to building complexities and partially due to the performance of the City’s contractors. To date, a total increase (Construction Contract Change Orders)of $2,580,289 has been approved by the City, or approximately 11% above the base construction contract amount.The bid amount was approximately 24% below the City Engineer’s estimate and Council has authorized a maximum increase of 20% above the bid amount in Change Orders.Thus,the project remains below budget, despite the unforeseen costs. Background At 56,000 square feet, MPL&CC is the City's largest construction project in four decades. Inside the state-of-the-art Library building,teens, children, and those just wanting a quiet space, will all have their own dedicated areas. The two-building Community Center complex will contain an expansive community room, kitchen, teen center, cafe,computer room and game room. The complex will be the City's model for an eco-friendly facility with extensive green roofs, solar water heating, night sky water cooling, photovoltaic panels, stormwater infiltration, and natural daylight utilization; all wired with a state-of-the-art data feedback and control system. On September 12, 2011,Council authorized an increase in change order authority and a ceiling for the MPL&CC construction contract from 10% to 20% to cover unanticipated construction costs. Council also directed staff to provide Council with a Monthly Report (subsequently modified to bi-monthly)on Change Orders with Flintco, the general contractor.Council also requested the City Attorney to provide additional confidential briefings regarding potential claims against other responsible parties.Additionally, Council also directed Staff to report on project milestones in the Bi-monthly Reports. Discussion Construction Progress On June 4, 2012, Council requested information on construction progress and set-backs since the last report,and milestones that staff expects will be reached by the next report. On June 15, 2012 a major milestone was achieved: “dry-in”of the 3-building complex. Dry-in means that the buildings are fully protected from the elements and that work can proceed on the interior that had to wait for this key accomplishment such as sheetrock installation which was awaiting dry-in. The second major milestone achieved was “start of raised flooring”. The raised flooring is a major feature of Building A (the Library)and is in the “critical path” for completion of other tasks. Piping and much of the building’s heating system rests on the concrete subfloor and is then covered by the raised floor two feet higher.The flooring subcontractor started this installation on June 25,2012.These two major milestones were reported in the last Bi-monthly Report. Since the last Bi-monthly Report, installation of the raised flooring has been essentially completed, with only small specialized areas remaining. In addition, installation of drywall (sheetrock) on the interior walls commenced in the Library on September 6, 2012 and in the Community Center on August 6, 2012. Despite these very important accomplishments, not all has gone smoothly. Many corrections to mechanical, electrical and plumbing work beneath the raised flooring, in the walls, and above the ceiling were not completed on time. Some floor panels will have to be temporarily removed to allow for corrections and re-inspections. While this is not uncommon, the number of corrections and re-inspections required is much larger than for a typical project. In addition, the drywall contractor cannot proceed efficiently, because a number of wall areas must be left open for corrective work. Another problem is that many corrections are still needed on the windows and sliding glass doors. Some of the windows have failed water testing multiple times and more corrections are needed. All of these problems were detected by the City’s Construction Manager (Turner) and the Contractor is being required to correct them. The City will attempt to recover these costs from the contractor, either by way of withholding or through separate action.Sub-standard work will not be accepted. However,these corrections cause delays in the work of the next subcontractor and some could cause a delay in a critical path item and further delay the project. City staff is proactively working with the General Contractor and City consultants to avoid delay while not compromising quality. Looking ahead to the next Bi-monthly Report, the key milestone will be to begin ceiling installation.This is a critical milestone because it means that all of the mechanical, electrical and plumbing equipment at the top of the 3-building complex will be installed, inspected, corrected, and re-inspected to ensure that it has passed its inspections.It will not be possible for the contractor to finish all of this work by September 25, 2012 in the Library as their schedule shows. Nor will it be possible for them to start up the heating system by October 16, 2012 so that wood finish work can commence by October 19, 2012 as their schedule shows. Staff will report on progress in the next Bi-monthly Report and will be looking for all possible ways to minimize further slippage. Approved Construction Contract Change Orders To date, 23 change orders have been approved for a total amount of $2,580,289. This amount constitutes approximately 11%of the base construction contract amount. Since the last Bi- monthly Report, there have been six additional Change Orders issued. Council has authorized change orders up to 20% of the base contract amount;leaving about 9% remaining. A breakdown of the change orders and the key components of each are contained in Table 1 listed below with a brief description of each. Please recognize that change orders can include reductions and credits as well as new costs. You will see this, for example, reflected in Change Order #5 in Table 1 below. The shaded change orders have been issued since the last Bi- monthly report. Table 1 Change Order Amount Change Order Summary 1 $41,725 Eight extra work items including the pruning of trees, clean- up of the old building, and removing conduit found during site clearing and grading. 2 $33,102 Four extra work items including the rerouting of a storm drain around tree roots and the addition of a new manhole that the drawings showed being present but wasn’t. 3 $215,501 10 extra work items including an adjustment needed due to tree root interference, an upgrade in wall insulation capability, and design coordination needed for steel installation. 4 $242,754 11 extra work items including the installation of dowels at additional locations, the installation of thicker glass railings to increase stability, increased gas transmission line coordination, and extra concrete water protection. 5 $4,436 24 extra work items including an extra light fixture cost, fire safety drawing coordination, and a variety of additional required supplies totaling $70,536 minus credit given for three of the 24 work items including spare fixtures no longer required and reimbursed City of Palo Alto dump fees totaling $66,100. 6 $25,123 Seven extra work items including additional gas main protection, curb strengthening, and deck support for the Building A green roof. 7 $74,304 19 extra work items including HVAC driven floor adjustments, electrical system adjustments, data cable rerouting, and a new load break cabinet totaling $109,965 minus credit given for two of the 19 work items including stones for the Arch provided by the artist and value engineering totaling $35,661. 8 $385,251 10 extra work items including additional fill, perforated metal panel ceiling work, various waterproofing, and conduit. 9 $195,706 18 extra work items including multiple curb installations, a basketball court slab, and an art sculpture foundation. 10 $78,514 13 extra work items including a Flintco field staff supplement, waterproofing, plumbing and electrical system alterations, and tree protection measures totaling $79,226 minus credit given for one of the 18 work items identified as plumbing fixture changes totaling $712. 11 $224,662 14 extra work items including beam strengthening, interior & exterior roof tank pipe supports, electric vehicle chargers, load break cabinet bollards, and additional steel. 12 $20,347 Seven extra work items including A/V work, electrical changes, and a roof access ladder. 13 $80,721 13 extra work items including metal stud framing, light fixtures, and miscellaneous electrical work. 14 $54,028 Five extra work items including a thickened roof edge, equipment curbs, a Building A ramp, signage support, and a book drop. 15 $176,586 12 extra work items including additional lighting, electrical work, soil for silva cells & planting areas, and HVAC work. 16 $53,256 Four extra work items including traffic signal modifications, construction recovery costs, and a tube steel base plate modification. 17 $278,710 Five extra work items including tube steel and supplemental exterior wall steel revisions. 18 $76,823 Seven extra work items including concrete floor sealer, wall short panels, leakage testing, pipe supports,and permit processing. 19 $36,526 Eight extra work items including building security, lighting, and electrical work. 20 $20,832 Seven extra work items including lighting and electrical work. 21 $122,071 Six extra work items including roof curbs, studs, and roof crickets. 22 $16,839 Six extra work items including duct, gutter, and ceiling work. 23 $122,472 Nine extra work items including occupancy changes, tube steel and the related work, and artwork preparation totaling $123,104 minus credit given for one of the nine work items for roof parapets, flashing, and crickets totaling $632. TOTAL $2,580,289 TOTAL CO’s 1-23 ***For further information about each of the change orders see the attached corresponding Contract Change Order Scopes of Work (Attachment A). Change order requests submitted by the contractor are typically bundled together and summarized in one single change order. On September 12, 2011,Council further directed staff to submit any change order request which exceeds $85,000 to Council for approval. Staff is interpreting this to mean an individual change order line item more than $85,000. (You may note over the course of a period of time a number of on-site decisions are made, in order to not slow the project down, which when complied later can add up to more than $85,000). (Bundled Change Order 11, for example, totals $224,662, but includes a series of change orders, none of which exceeds $85,000).Council has approved one Change Order to date (Change Order # 17)which contained line items exceeding & 85,000). Related Council Directives for the Bi-monthly Report Council further directed that staff report to Council on oversight activities. Therefore, attached is the most recent Library Bond Oversight Committee agenda (Attachment B)and Library Bond Oversight Committee minutes (Attachment C). On October 17, 2011, Council requested information on two other related topics and these are addressed below. 1)Expenditures for New Consultants The City Attorney’s Office has hired the following consultants to assist with the review of construction costs requested by Council. The table below shows the amount encumbered and the amount spent to date. Contract Amount Amount Expended ZFA Structural Engineers $25,000 $19,581 Legal Counsel (Jarvis Fay)$75,000 $58,362 Reidinger Consulting (Scheduling)$85,000 $72,327 Legal Counsel (Otis & Iriki)$235,000 $153,869 2)Outstanding Change Orders Proposed by the Construction Contractor (Flintco) In addition to knowing the amount of the Change Orders approved to date by the City (above), Council members asked the value of the outstanding change orders proposed by Flintco but not yet approved or rejected. This information is contained in Attachment D. The first graph on Attachment D shows both Potential Change Orders (PCOs) (which is an internal list compiled by the City’s construction manager of certain work items that could eventually result in extra work claims)and actual Change Order Requests (CORs),a subset of the PCOs, which have been submitted by Flintco to date. A large batch of CORs was temporarily retracted by Flintco with the stated intention of modifying them. The City has informed Flintco that its retraction may jeopardize the ability of the City to act on these CORs. Due to the failure of Flintco to meet its self-imposed deadlines for resubmittal of the CORs, the City has resumed issuance of Unilateral Change Orders in order to ensure a cash flow for the subcontractors so they will not leave the job. Recently, Flintco began submitting CORs again. Many of the newly submitted CORs appear to be duplicative of,or inconsistent with,previous CORs. City staff and Turner will take extreme steps to ensure that Flintco is not double paid. The latest Bi-monthly Report concerning all Library Projects (“Palo Alto Library Projects”) is included as Attachment E. Resource Impact There are no resource impacts associated with providing the Bi-monthly Reports to Council. The approved change orders are within the Capital Improvement Program Project (CIP)Budget PE-09006 for the MPL&CC project. Policy Implications There are no policy implications in providing the Bi-monthly Reports to Council. Environmental Review Providing monthly reports on this topic to Council does not constitute a project under the California Environmental Quality Act (CEQA). Attachments: ·A -MPL COs # 1-23 (PDF) ·B -LBOC Agenda_7-24-2012 (PDF) ·C -LBOC Minutes_4-24-2012 (PDF) ·D -MPL Financial Charts (PDF) ·E -PAL Monthly Report -July & August 2012(PDF) Prepared By:Richard Hackmann, Department Head:J. Michael Sartor, Director City Manager Approval: ____________________________________ James Keene, City Manager S:/pwd/eng/kb projects/cips/library/meetings/bond Agenda Library Bond Oversight Committee Quarterly Meeting July 24, 2012 7th floor conference room 4:00 p.m. – 5:30 p.m. Committee Members: James Schmidt (Chair), Sandra Hirsh (Vice-Chair), John Melton, Dena Mossar, Alice Smith Staff: (Public Works) Brad Eggleston, Phil Bobel, Debra Jacobs, (Library) Monique leConge; (Administrative Services) Joe Saccio, Tarun Narayan, (Auditor) Jim Pelletier, (Attorney) Melissa Tronquet Others: (Turner Construction Management) Greg Smith ROLL CALL ORAL COMMUNICATIONS APPROVAL OF MINUTES – April 24, 2012 AGENDA REVIEW & REVISIONS UNFINISHED BUSINESS 1. DISCUSSION – Construction Progress (Greg Smith) a. Mitchell Park Library & Community Center b. Temporary Main Library 2. DISCUSSION – Design Progress (Phil Bobel) a. Main Library NEW BUSINESS 3. DISCUSSION – Update on reconciliation of Main Library costs (Phil Bobel) 4. DISCUSSION -- Draft Financial Report Summary from Administrative Services (Tarun Narayan) a. Expenditures to date – summary spreadsheet 5. ACTION – Approval of Quarterly Report to Finance Committee S:/pwd/eng/kb projects/cips/library/meetings/bond 6. Next Steps a. Next meeting: October 23, 2012 Minutes Library Bond Oversight Committee meeting Quarterly Meeting April 24, 2012 7th floor conference room 4:00 p.m. – 5:30 p.m. Committee Members: James Schmidt (Chair), Sandra Hirsh (Vice-Chair), John Melton, Dena Mossar, Alice Smith Staff: (Public Works) Phil Bobel, Karen Bengard, Debra Jacobs, (Library) Monique leConge; (Administrative Services) Joe Saccio, Tarun Narayan, (Auditor) Jim Pelletier, (Attorney) Melissa Tronquet Others: (Turner Construction Management) Greg Smith ROLL CALL - 4pm ORAL COMMUNICATIONS APPROVAL OF MINUTES – January 24, 2012 AGENDA REVIEW & REVISIONS UNFINISHED BUSINESS 1. DISCUSSION – Construction Progress (Greg Smith) a. Mitchell Park Library & Community Center i. Photos provided. ii. Windows are a challenge to get them to pass water leak tests. Some progress made. iii. Plasterer has arrived. iv. Siding going on. b. Temporary Main Library i. Double pane windows will delay opening to Aug/Sep 2012. 2. DISCUSSION – Design Progress (Karen Bengard) a. Main Library i. Public mtg. on 4/19 participants were evenly split for and against connectivity. ii. Council will see this on May 14. Design isn’t finished because of connectivity options which will be a major topic of discussion. iii. Options to Council: 1)road 2)bike path 3)do nothing 4)non-vehicular path without modifying garden. NEW BUSINESS 3. DISCUSSION – Update on Flintco / Construction costs / Council action (Phil Bobel)  Opening? Update coming in a few weeks. More realistically early 2013.  Have requested removal of glass subcontractor. Could be expensive & time consuming to change subcontractor.  Phil provided handout that is typically included in monthly report to council on MP change orders and bond status. Outstanding PCO’s are $3M more than 20% contingency burn rate at this point. These data pertain to Mitchell Park Library & Community Center. Main Library costs have increased because of increases in scope.  Council wants us to let LBOC know that change orders grater than $85K (in any line item) must need to be approved by Council. These items will likely be in closed session first because of potential litigation.  Possibility that General Contractor could delay or slow work as a result of contentious issues.  Delay issues have been complicated by Flintco’s withdrawal of COR’s for potential resubmission.  Two construction attorneys are on board on this issue.  Interior work cannot start until building is enclosed (achieved dry-in)  Some on project team are focused on getting building built. 4. DISCUSSION -- Draft Financial Report Summary from Administrative Services (Tarun Narayan) a. Expenditures to date – summary spreadsheet  Costs at Cubberley use is revenue lost to City. No affect on bond.  Bond schedule is slipping as a result of the delay in finishing MPL & CC  Using City reserves to pay construction costs hasn’t been explored. Additionally, infrastructure reserve will be zero at the end of fiscal year.  If more bonds are sold than needed, moneys not needed can be used to pay down debt & reduce assessments as a result. Problematic to issue small bond sales since fixed costs are the same. (4:44 pm Dena Mossar left) 5. ACTION – Approval of Quarterly Report to Finance Committee Moved and seconded to approve financial report. 6. DISCUSSION– Mitchell Park Library & Community Center contingency issue (Phil Bobel)  No more info than provided on Item #3 7. Next Steps a. Next meeting: July 24, 2012 Adjourned at 4:46 pm. Meeting minutes - Debra Jacobs           $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 Co s t Percent Completion Mitchell Park Library Approved Change Orders (CO's) and Outstanding Potential Change Orders (PCO's) Approved CO's Outstanding PCO's Flintco COR's 10% Contingency 20% Contingency Revised 11/10/11 4.42 (DT) 5.21 (DT) 4 (DT) $41.41 (Mitchell) $49.04 (Mitchell) $50 (Mitchell) $21.68* (Main) $18 (Main) $18 (Main) 1.62 (Other) 3.75 (Other) 4 (Other) Cu r r e n t P r o j e c t i o n E n gin e e r ' s E s t i m a t e Bo n d E l e c t i o n Es t i m a t e Dollars (Millions) Library Bond Fund Utilization Projections (August 2012) (Dollars in Millions) Mitchell Park Library Main Library Temporary Libraries & Bond Costs Series5 $69.13M $76M *The Main Library Projection was increased following Council approval on July 25, 2011 (Staff Report #1438) of approximately $1.7M of design amendments and future building improvements related to deferred maintenance, code upgrades and service enhancements. Palo Alto Library Projects Bi-Monthly Progress Report July – August 2012 Mitchell Park Library & Community Center Main Library Mitchell Park Main Entry Table of Contents Mitchell Park Library  Status Report  Management Summary  Action Items  Schedule Milestones Main Library  Status Report  Management Summary Library Closure Plan Financial Summary Mitchell Park Library & Community Center 3700 Middlefield Road, Palo Alto The new Mitchell Park Library and Community Center is a highly sustainable joint-use facility that will be a vibrant destination for civic, cultural, social, educational, and recreational activities. The new center, which will replace undersized and aged facilities, is made possible through Measure N and the strong partnership between the city and the community. During construction, temporary library and teen center facilities are available at the Cubberley Community Center. PROJECT CONSTRUCTION CONSTRUCTION BEGAN: September 2010 ANTICIPATED OPENING: Spring 2013 PROJECT TEAM OWNER: City of Palo Alto Public Works (650) 329-2295 ARCHITECT: Group 4 Architecture, Research + Planning Inc. South San Francisco, CA (650) 871-0709 GENERAL CONTRACTOR: Flintco Pacific, Inc. Roseville, CA (916) 757-1000 CONSTRUCTION MANAGER: Turner Construction Company San Jose, CA (408) 918-1600 FOR MORE INFORMATION www.cityofpaloalto.org/libraryprojects KEY ACCOMPLISHMENTS Exterior Wall Finishes Glass Installation Start of Drywall UPCOMING ACTIVITIES Stonework Exterior Painting and Trim Interior Ceilings Drywall Continues Library West Fascia Installation Library Roofing Started Window Trim Installation at Multi Purpose Solar Hot Water Panels Installed Clerestory Glass for Natural Lighting Community Center with Library Beyond Library Plaster Finished Library Window Sealant Installation Bldg A South Plaster Installation Library Window Water Testing Mitchell Park Library & Community Center Management Summary July - August 2012 Noteworthy Accomplishments Exterior Glass, Plaster and Metal Siding are complete Solar Hot Water Panels are installed Raised Flooring nears completion and drywall has started Current Project Challenges: Processing the high volume of change documentation and providing direction Settle tube steel and exterior wall framing changes (Ready for Council approval) Settle waterproofing and sheet metal changes (Estimate complete) Significant number of new COR to review Submittals impacting material delivery and inspection (In progress but nothing completed) Photovoltaic systems need separate permits Deferred submittals for glass railings, elevators and library shelving need to complete plan check Safety Public Safety is a priority outside the fence. No incidents reported to date School resumed smoothly without any safety issues from construction Quality Control City and Special Inspection Work: Work needs to be ready when inspection is requested Work should pass inspection the first time around Quality Control Observation Reports : 56 have been issued and 12 remain open Courtyard Concrete benches finishes need remedial work. Exposed exterior steel needs welds ground smooth and finished with a protective coating Firewall Construction modified assembly needs Building Department approval Glazing contractor is having difficulty meeting quality control standards Sliding glass doors don’t meet specification Water testing 100% of windows due to high failure rate. Costs: Since the last report, the City issued 7 Change Orders dealing with over 50 Change Order Requests Flintco resumed Change Order Request submittals with an equivalent number of new requests. Schedule: No progress on completion date – August schedule still shows 9 months left. (May 2013) The Contractor needs adequate manpower to support the planed schedule. Next Key Milestones: Drywall finish Library 10/4 Teen Center 10/4 Community Center 10/3 Stonework finish Library 10/24 Teen Center 10/10 Community Center 9/19 Ceilings start Library 9/25 Teen Center 9/20 Community Center 9/25 Mitchell Park Library & Community Center Schedule Milestones July - August 2012 ACTIVITY ACTIVITY I.D.Bldg-A Bldg-B Bldg-C Pad Certification 10/27/10 10/27/10 10/27/10 Foundation Complete 12/28/11 1/16/11 1/7/11 Frame & Place Slab on Grade 2/11/11 5/6/11 5/3/11 Top out Structural Steel Frame 5/31/11 4/15/11 5/12/11 2nd Floor Poured 4/16/11 X X Roof Poured 5/31/11 6/24/11 6/21/11 Frame Ext Walls EXT 4000 9/2/11 9/26/11 9/2/11 Building Dried In EXT 5555 6/8/12 6/8/12 6/8/12 Frame Interior Walls INT 1130 5/24/11 6/1/11 7/1/11 Hang Drywall Start 1 INT A1085 B1080 C2330 9/6/12 8/8/12 8/6/12 Ceiling Start (MEP inspections pass) 2 INT A.B.1220, C1270 9/25/12 9/20/12 9/25/12 Drywall Finished INT A1080 B1080 C1090 10/4/12 10/4/12 10/3/12 Ceiling Tile Finished FIN 1120 11/27/12 11/8/12 11/12/12 Permanent Power 3 INT A2120, EQU B2010, C2020 9/27/12 9/27/12 9/27/12 Heat & Air Conditioning Online EQU A1100, BC1090 10/16/12 1/9/13 1/18/13 Casework Start Date 4 FIN A10049, BC1090 10/19/12 9/20/12 10/9/12 Elevator Complete AEQU1090 10/23/12 x x Owner/Arch Punchlist - Start PCO A5000 B2020 C3030 3/11/13 1/24/12 2/11/12 Parking Paving & Driveways Complete STE 1840 1/7/13 x x Substantial Completion 5 PCO A1555 B2555 C3555 2/26/13 2/28//13 3/8/13 Certificate of Occupancy PCO 5020/1555 4/12/13 4/12/13 4/12/13 Building Air out and Commissioning EQU 1070 4/17/13 4/2/13 4/26/13 Footnotes 1. Actual from Inspection log 2. Schedule dates passed - used inspector's estimate 3. Per Flintco at 9/5 weekly meeting 4. need walls finished and HVAC online 5. Temporary Certificate of Occupancy Completion DateFlintco Monthly Schedule update 8-15-12 Completed Main Library 1213 Newell Road, Palo Alto Exterior View PROJECT CONSTRUCTION CONSTRUCTION STARTS: Summer 2013 ANTICIPATED OPENING: Fall 2014 PROJECT TEAM OWNER: City of Palo Alto Public Works (650) 329-2295 ARCHITECT: Group 4 Architecture, Research + Planning Inc. South San Francisco, CA (650) 871-0709 CONSTRUCTION MANAGER: TBD FOR MORE INFORMATION www.cityofpaloalto.org/libraryprojects KEY ACCOMPLISHMENTS Budget Update complete based on current construction UPCOMING ACTIVITIES Plan Check Submittal is anticipated by the end of September The Palo Alto Main Library renovation and addition is in the final phase of design “Better Libraries for Palo Alto” projects, funded by the passage of Measure N by voters in 2008. The project incorporates upgrades to the historic building’s structural, electrical and mechanical systems while preserving the integrity of architect Edwards Durrell Stone’s iconic design. The new addition includes a program room and additional restrooms to extend the services of this heavily-used branch. The project targets LEED certification. Library Closure Plan July - August 2012 201 4 Main Library Opening to the Public in 2014 Downtown Library re-opened Mitchell Park Library and Community Center construction started, College Terrace Library re-opened Mitchell Park Library & Community Center Anticipated Public Public Opening in the Spring 2013 Main Library Closes for construction Mid 2013 20 1 0 20 1 1 201 2 201 3 printed 9/11/2012 MEASURE N ENGINEER'S ESTIMATE PROJECTED RESERVES 09010 Cubberley Temporary Library 645,000 619,687 25,313 09005 Downtown Library 4,000,000 5,212,000 4,418,111 793,889 09006 Mitchell Park Library & C.C.50,000,000 49,043,000 41,411,673 7,631,327 11000 Main Library 18,000,000 20,100,000 21,682,800 -1,582,800 11010 Art Center Temporary Library 500,000 500,000 0 Bonding and Financing Costs 4,000,000 500,000 500,000 0 BONDED AMOUNT 76,000,000 76,000,000 69,132,271 6,867,729 data 8/28/12 - - - July - August 2012 Update PALO ALTO LIBRARIES BOND MEASURE N PROJECTS FINANCIAL SUMMARY BUDGET COSTS The combined projects currently have projected cost reserves of $6,867,729. Notes on Projected Cost: Temporary Library at Cubberley finished below estimate. Balance is held for move out costs. Downtown Library is now finished. Final Cost will update when all contracts are closed out. Mitchell Park Library and Community Center bids were significantly below estimate. Pending Design and C.M. Contract amendments are not included and will affect Reserves. Bond costs were reforecast and the financing budget was reduced to $500,000. Main Library is still the June 2012 estimate Turner's updated estimate is under review by Public Works Engineering. Council increased Project Scope. Projected Cost includes current estimated cost increases. Projected Costs are based on contracts awarded to date with their full contingency authorization. Projected Costs for contracts not yet awarded are based on the current estimate. Reserves will adjust as future contract awards are made.