HomeMy WebLinkAbout2002-05-06 City Council (5)City of Palo Alto
City Manager’s Report
10
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER
DATE:MAY 6, 2002
SUBJECT: APPROVAL OF
Cl126141 WITH
2000-2001 UTILITY TRENCH AND
INSTALLATION IN THE AMOUNT OF $200,000
DEPARTMENT: UTILITIES
CMR: 211:02
AMENDMENT NO. 1 TO CONTRACT NO.
UNDERGROUND CONSTRUCTION FOR THE
SUBSTRUCTURE
RECOMMENDATION
Staff recommends that Council approve and authorize the Mayor to execute the attached
amendment to contract C1126141 with Underground Construction Company
Incorporated, to increase the contract amount by $200,000 for a total contract amount of
$1,707,850. "
BACKGROUND
On June 26, 2000 the City entered int~ a contract-with Underground Construction Co.,
Inc.. in the.amount of $717,925 for the trenching and installing conduits for electric utility
customers, small extensions, replacements to the existing underground system; and to
install communications, street light, traffic signal, and fiber optic conduits. The contract
was awarded for a 12-month period with the option to extend the contract for two
additional 12-month periods. A contingency of $72,000 was also approved at the time of
award to cover unforeseen work.
On June 26, 2001, change order 2 was executed to access the contingency amount of
$72,000 for unforeseen work in FY 2000/01. At the end of FY 2000/01 the City
Manager’s designee extended the contract term for one additional year in the amount of
$717,925. The current contract amount with the changes above is $1,507,850.
CMR:211:02 Page lof3
DISCUSSION .
Due to the accelerated infrastructure replacement in the electric utility, Underground
Construction has performed more work than originally anticipated when the contract was
executed in FY 2000/01. Additional substructure construction work was assigned to
Underground Construction in response to additional work created by unanticipated field
conditions on East Bayshore Rd. ($50,000), infrastructure replacement program in the
Northampton Area ($50,000) and rebuilding costs in the Stanford Business Park
($i00,000). The work being performed by Underground Construction is essential for the
completion of the rebuilding of the electric system infrastructure and the continuing
connection of new customers. Before the electric system can be rebuilt or customers can.
be connected, improvements and additions to the existing conduits, manholes, and
foundations must be performed. "
Funding for this additional work was not anticipated in the original contract.
Consequently, an additional $200,000 will be required in the contract authorization to
allow Underground Construction to complete the work that was originally contemplated
by this contract, in addition to the unanticipated but critical work already completed.
With the proposed amendment the total amount of this contract since inception will be
$1,707,850. Underground Construction has agreed to perform the additional work
requested by .this amendment.
RESOURCE IMPACT
This amendment will increase the contract amount by $200,000. Funds for this contract
are available in the FY 2Q01/02 Electric Capital Improvement Program Budget. This
action has no impact on/’ City construction work forces because the work is being
performed by an outside contractor.
POLICY IMPLICATONS
The award of this contract does not represent any change to existing City policies. This
recommendation is consistent with the Council approved Utilities Strategic Plan to invegt
in infrastructure to deliver reliable service.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act.
CMR:211:02 Page 2of 3
ATTACHMENT
A: Amendment No.| to Contract No. C1126141
PREPARED BY:
~’IV~ViARSHALL
Electric Engineering Manager
DEPARTMENT HEAD:
of Utilities
CITY MANAGER APPROVAL:
Assistant City Manager
CMR:211:02 Page 3of3
AMENDMENT NO. ONE T6 CONTRACT NO. CI126141
BETWEEN THE CITY OF PALO ALTO AND
UNDERGROUND CONSTRUCTION CO., INC. FOR
UTILITY TRENCH AND SUBSTRUCTURE INSTALLATION
This Amendment No.one to Contract No. CI126141.
("Contract") is entered into , by and between the
CITY OF PALO ALTO, a chartered city and a municipal corporation of
the State of California ("CITY"), and~UNDERGROUND CONSTRUCTION CO.,
INC.,(Taxpayer Identification Number 76-0575471) a Delaware
Corporation, located at 5145 Industrial Way, Benicia, CA 94510
("Contractor").
RECITALS:
WHEREAS, the Contract was entered into between the
parties for the provision of trenching and installing conduits for
electric utility customers as well as fiber optic conduits for
communication systems; and
WHEREAS, the contract was increased by Seventy-Two
Thousand Dollars ($72,000) via a change order; and
WHEREAS, the Contract was renewed by the City Manager’s
designee for an additional year in the amount of Seven Hundred
Seventeen Thousand Nine Hundred Twenty-Five Dollars ($717,925) via
a change order; and
WHEREAS, the parties wish to amend the Contract in order
to increase the amount of the Contract by an additional Two Hundred
Thousand Dollars ($200,000) for additional and/or unforeseen
substructure construction work relating to the rebuilding of the
electric system infra~%ructure;
/
NOW, THEREFOr, in consideration of the covenants, terms,
conditions, and provisions Qf this Amendment, the parties agree:
SECTION i. Section 2 is hereby amended to read as
follows:
General Scope of Project and Work.
Contractor shall furnish labor, services,
materials and equipment in connection with the
construction of the Project and complete the
Work in accordance with the covenants, terms
.and conditions of this Contract to the
satisfaction of CITY. The Project and Work is
generally described as follows:
1
020501 lh 0072161
Project Title: 2000-01-Utility Trench &
Substructure Installation, Invitation for Bid
(IFB) Number 126141
Total Bid:$1,707,850
SECTION 2 Except as herein modified, all other
provisions of the Contract, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
ATTEST:CITY OF PALO ALTO
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
Assistant ~ity Manager
Mayor
UNDERGROUND CONSTRUCTION CO.,
INC.
By:
Name:
Title:
Director of Administrative
Services //
/
Director of Utilities
Insurance Review
By:
Name:
Title:
Taxpayer Identification No.
76-0575471
(Compliance with Corp. Code § 313 is
required if the entity on whose behalf
this contract is signed is a corporation.
In the alternative, a certified corporate
resolution attesting to the signatory
authority of the individuals signing in
their respective capacities is acceptable)
020501 Ih 0072161
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
)
COUNTY OF )
On , 2002 before me~ the undersigned, anotary publick in land for said- County, personally appeared
personally known to me (or proved to me On the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the.within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Signature of Notary Public
020501 lh 0072161
3
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
)
)
).
On
notary public in and for
, 2002 before me, the undersigned, a
said County, personally appeared
personally known to me (or’ proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument. ~
WITNESS my hand and official seal.
Signature of Notary Public
020501 ~h 0072161