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Home My WebLink About2002-03-18 City Council (7)TO: City of Palo Alto City Manz er’s Report HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE:MARCH 18, 2002 CMR: 166:02 SUBJECT:REQUEST APPROVAL OF A BUDGET AMENDMENT ORDINANCE FOR AUTHORIZING RECEIPT OF PUBLIC LIBRARY FUND MONIES AND AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $92,550 FOR CAPITAL IMPROVEMENT PROJECT NUMBER 10204, LIBRARY MASTER PLAN RECOMMENDATION Staff recommends that the City Council approve the attached Budget Amendment Ordinance (BAO) to reflect the receipt of Public Library Fund monies and to provide an additional appropriation of $92,550 to CIP 10204. BACKGROUND Since Fiscal Year 1983-84 the Public Library Fund, authorized by State law and supported annually through the Governor’s budget, has distributed funds to public libraries in California. Eligibility to receive funding requires certification, through the California State Library, of local revenue appropriated for public library service, which demonstrates the maintenance or increase of local support compared with the previous fiscal year. A formula based on population and per capita financial support, determines how much funding each jurisdiction receives. The funds may not be used for building construction. DISCUSSION The library applied for, and received, funding from the Public Library Fund, in the amount of $92,550. Staff proposes that these funds be used to assist in the costs of design and planning for expansions of the Main, Mitchell Park, and Children’s Libraries as budgeted in CIP 10204. RESOURCE IMPACT The attached BAO requests an additional appropriation of $92,550 in revenues and expenses for CIP 10204 and has no impact on the Budget Stabilization Reserve. No future year General Fund ongoing costs are anticipated as a result of this BAO. CMR: 166:02 Page 1 of 2 Attachment B summarizes the BAO’s approved to date in 2001-2002 that impact the General Fund Budget Stabilization Reserve. This attachment also estimates future year ongoing costs associated with BAO’s approved to date to provide a projection for the future resource needs from the General Fund for those programs approved after the adoption of the 2001-2002 Budget. POLICY IMPLICATIONS This report is consistent with existing City policy. TIMELINE The expenditure or encumbrance of these funds will occur by the end of June 2002. ENVIRONMENTAL REVIEW The Council finds that this appropriation of grant funding does not constitute a project under the California Environmental Quality Act (CEQA); however, the projects for which the funds are expected to be used: planning for expansion of the Main Library/Art Center, Mitchell Park Library and Children’s Library, are subject to CEQA review. A Notice of Preparation has been filed with the State Clearinghouse regarding the City’s intent to prepare an Environmental Impact Report (EIR) for the Main Library and Art Center project. That EIR, as well as appropriate environmental assessments for each project, will be presented to the appropriate City review bodies for review and approval prior to approval of those projects. ATTACHMENTS Attachment A: Attachment B: Budget Amendment Ordinance Budget Amendment Ordinance Impacting the General Fund Approved to Date in 2001-2002 PREPARED BY: REVIEWED BY: J~ ~M~y JO~LFVY Director of Libraries PAUL THILTGEN Director, Community Services CITY MANAGER APPROVAL: HARRISON Assistant City Manager CMR:166:02 Page 2 of 2 ORDINANCE NO. Attachment A ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET FOR THE FISCAL YEAR 2001-02 TO ACCEPT A $92,550 GRANT FROM THE PUBLIC FUND OF THE STATE LIBRARY AND TO PROVIDE AN ADDITIONAL APPROPRIATION IN THE AMOUNT OF $92,550 FOR CAPITAL IMPROVEMENT PROJECT 10204, LIBRARY MASTER PLAN WHEREAS, pursuant to the provisions of Section 12 of Article III of the Charter of the City of Palo Alto, the Council on June ii, 2001 did adopt a budget for fiscal year 2001-02; and WHEREAS, the State’s Public Library Fund distributes funding through the State Library to be used by local jurisdictions for any library-related purpose except building construction; and WHEREAS, the .Community Services Department applied for and received a grant of $92,550 from the State Library’s 2001-02 Public Library Fund; and WHEREAS, this grant will be used to partially offset the expansion plan expenses, for the Main, Mitchell Park, and Children’s Libraries as budgeted in CIP 10204; and WHEREAS, City Council authorization is needed to accept and expend the grant receipts and authorization is needed to amend the 2001-02 budget as hereinafter set forth. NOW, THEREFORE, the Council of the City of Palo Alto does ORDAIN as follows: SECTION I. Revenue in ~apital Improvement Project No. 10204 is increased by the sum of Ninety Two Thousand Five Hundred and Fifty Dollars ($92,550) for receipt of funds from the Public Fund of the State Library. SECTION 2. The sum of Ninety Two Thousand Five Hundred and Fifty Dollars ($92,550) is hereby appropriated to Capital Improvement Project No. 10204. SECTION 3. The additional appropriation of funds has no impact on the Budget Stabilization Reserve and no future year General Fund ongoing costs are anticipated. SECTION 4. As specified in Section 2.28.080(a) of the Palo Alto Municipal Code, a two-thirds vote of the City Council is required to adopt this ordinance. SECTION 5. The Council finds that this appropriation of grant funding does not constitute a project under the California Environmental Quality Act (CEQA); however, the projects for which the funds are expected to be used: planning for expansion of the Main Library/Art Center, Mitchell Park Library and Children’s Library, are subject to CEQA review. A Notice of Preparation has been filed with the State Clearing House regarding the City’s intent to prepare an Environmental Impact Report (EIR) for the Main Library and Art Center project. That EIR as well as appropriate environmental assessments for each other project will be presented to the appropriate City review bodies for review and approval prior to approval of those projects. SECTION 6. As provided in Section 2.04.350 of the Palo Alto ¯ Municipal Code, this ordinance shall become effective upon adoption. INTRODUCED AND PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST:APPROVED: City Clerk Mayor APPROVED AS TO FORM:City Manager Senior Asst. City Attorney Director of Services Administrative Director of Community Services 4Polo ATTACHMENT B Budget Amendment Ord inances Impa.cting General Fund Reserves Approved-To-Date in 2001-02 Alread * inthe ~ tmpacz on zne -~sztmazeo Cost : ....Revenue ~; ....~’~.. ~ Ge:neral Fund FutureYear Balance $24,490,000 Adopted Budget Addition to BSR $1,117,000 Municipal Fee Schedule Correction Library Master Plan - CIP 10204, and Miscellaneous Operating Expenses Single Family Review COPS Police Department Grant Midyear Report Library Master Plan - CIP 10204, PLF Grant $0 $0 $0 ($305,444)($305,444) ($170,000)$170,000 $0 $67,577 $67,577 $5,915,522 ($7,840,744)($1,925,222) ($92,550)$92,550 $0 $0 $291,000 BSR Balance After BA O’s 523,443,911 ] 3/6/02