HomeMy WebLinkAboutStaff Report 6873
City of Palo Alto (ID # 6873)
City Council Staff Report
Report Type: Informational Report Meeting Date: 5/16/2016
City of Palo Alto Page 1
Council Priority: City Finances
Summary Title: Storm Drain Oversight Committee Expenditure Review
Title: Storm Drain Oversight Committee Review of FY2015 Storm Drainage
Fund Expenditures
From: City Manager
Lead Department: Public Works
Recommendation
This is an informational report only and no Council action is required.
Discussion
The Council appointed Storm Drain Oversight Committee (Committee) meets
annually to review Storm Drainage Fund expenditures and ensure their
consistency with the ballot measure approved by property owners in 2005.
Attachment A is the memo submitted by the Committee presenting the findings
from their review of Fiscal Year 2015 Storm Drainage Fund expenditures. This
memo documents the Committee’s finding that the Fiscal Year 2015 expenditures
are compatible with the provisions of the 2005 ballot measure.
Courtesy Copies
Storm Drain Oversight Committee
Attachments:
A - Storm Drain Oversight Committee Memo to City Council (PDF)
Attachment A
Storm Drain Oversight Committee
MEMORANDUM
Date: April 6, 2016
To: Honorable City Council
From: Members of the Storm Drain Oversight Committee
Subject: Review of FY 2015 Storm Drainage Fund Expenditures
As directed by the City Council, we have reviewed the Storm Drainage Fund’s expenditures for
fiscal year 2015. Specifically, we have reviewed the expenditure of the revenue generated by the
increased Storm Drainage Fee and compared it with the provisions of the Storm Drainage Fee
increase approved by Palo Alto property owners in 2005. Based on this review, we find that the
Storm Drainage Fund’s use of the increased revenue is compatible with the approved ballot
measure (including $1,206,879 which was used for storm drain operational expenses previously
covered by the General Fund subsidy).
The Committee met on April 6th, 2016 to review the FY 2015 Storm Drainage Fund
expenditures. During its meeting, the Committee reviewed financial information provided by
staff, including the attached matrix detailing revenue generated by the Storm Drainage Fee
increase and corresponding expenditures for FY 2015. The financial information was prepared
and verified by Public Works and Administrative Services Department staff, using existing
documentation whenever possible. Based upon our review of the financial materials provided to
us, we find that the attached document labeled “Summary of Use of Storm Drainage Fee Increase
for FY 2015” accurately summarizes the use of the revenue generated by the increased Storm
Drainage Fee for FY 2015 and that the expenditures are compatible with the provisions of the
Storm Drainage Fee increase ballot measure approved by Palo Alto property owners in 2005.
Attachment
cc: Jim Keene
Mike Sartor
Brad Eggleston
Lalo Perez
Summary of Use of Storm Drainage Fee Increase for FY 2015
Line Item
Storm
Drainage Fees Carryover Expended
Committed by
Contract
Remaining
Appropriation
Total Use of
Funds
Fee Increase Revenue
SD Fee Increase $3,877,330
Capital Improvements
and Program Enhancements
A. One-time SD CIP Projects
San Francisquito Creek Pump Station $35,158 $631 $0 $0 $631
Channing/Lincoln Storm Drain $3,316,971 $48,068 $75,964 $3,192,939 $3,316,971
Southgate Neighborhood Storm Drains $1,743,145 $1,433,933 $263,475 $45,737 $1,743,145
Gailen/Bibbits SD Improvements $0 $0 $0 $0 $0
Clara Drive SD Improvements $70,507 $35,030 $0 $0 $35,030
Matadero Creek Pump Station & Trunks $340,387 $19,164 $600,000 $1,633,169 $2,252,333
Alma Street SD Improvements $0 $0 $0 $0 $0
Storm Drain Master Plan Update $0 $300,401 $0 $18,919 $319,320
B. Enhanced Maintenance
SD Replacement/Rehabilitation CIP $702,225 $1,572 $36,170 $1,093,427 $1,131,169
Augmented SD Maintenance $20,915 $0 $0 $20,915
C. Innovative SD Projects $0 $4,290 $0 $145,712 $150,002
D. Augmented Storm Water Quality $116,463 $0 $0 $116,463
E. New CIP Engineer $154,177 $0 $0 $154,177
F. General Fund Loan Repayment $0 $0 $0 $0
SUBTOTALS $3,877,330 $6,208,393 $2,134,644 $975,609 $6,129,903 $9,240,156
From Storm Drainage Fund Reserves $361,313
Other storm drain expenses previously
covered by General Fund subsidy $1,206,879
TOTALS $10,447,035 $10,447,035
Revenue Expenditures
Prepared for the Storm Drain Oversight Committee by Rajeev Hada and Gina Magliocco April 6, 2016