HomeMy WebLinkAboutStaff Report 2955
City of Palo Alto (ID # 2955)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 7/16/2012
July 16, 2012 Page 1 of 2
(ID # 2955)
Summary Title: Amendment to Contract for Library Materials
Title: Approval of Contract Amendment with Baker & Taylor to Add $40,000.00
for Digital Format Books for a Total Amount Not to Exceed $1,290,000.00
From: City Manager
Lead Department: Library
RECOMMENDATION
Staff recommends that Council approve Contract Amendment No. 2 to Contract
C11137900A Library Books & Related Services with Baker & Taylor to increase
the contractual compensation by $40,000 for a total contract amount not to exceed
$1,290,000.
EXECUTIVE SUMMARY
The contract amendment enables the Library to continue working with Baker &
Taylor as a vendor to provide an additional service of books in digital format.
BACKGROUND
The Library Department has been purchasing print and audio-visual materials as
well as selection and processing services from Baker & Taylor (contracts
C11137900A and C11137900D). Recently Baker & Taylor started providing books
in digital format via its Axis 360 digital media library. Axis 360 also provides
libraries with an integrated selection acquisitions workflow. The Library staff
reviewed the product as well as the services the product can provide. Neighboring
city libraries, including Mountain View and San Jose, have either started providing
or will soon provide Axis 360 digital media library to customers.
DISCUSSION
The Library has experienced a largely increased demand for books in digital
format. Staff's evaluation of Axis 360 digital media library determined that the
quality and quantity of titles included in Axis 360 would help the Library meet that
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demand. The evaluation also determined that the new work process introduced by
Axis 360 would enable the Library staff to increase work efficiency.
Baker & Taylor has been able to meet the Library's expectations for providing
collections to meet customer needs. With Axis 360, the same level of services is
expected. Of the $40,000 increase, $38,000 will be used for purchasing digital
books and $2,000 will be used for online access.
TIMELINE
Staff will begin working with Baker & Taylor to implement Axis 360 upon
Council approval of the contract amendment.
RESOURCE IMPACT
The compensation increase for the above referenced contract amendment will have
no direct fiscal impact to the City's budget, as the increase is covered by the
existing Library collection FY2013 operating budget.
POLICY IMPLICATIONS
This recommendation does not represent any change to existing City policies.
ENVIRONMENTAL REVIEW
Approval of contracts to purchase library materials does not constitute a project
under the California Environmental Quality Act. Therefore, no environmental
assessment is needed.
Attachments:
Attachment A: Baker & Taylor Contract Amendment #2 for Books and Related Services
(PDF)
Attachment B: Axis360 Contract (PDF)
Prepared By: Diane Lai, Division Head
Department Head: Monique le Conge, Library Director
City Manager Approval: ____________________________________
James Keene, City Manager