HomeMy WebLinkAbout2002-02-05 City Council (2)City of Palo Alto
City Manager’s Report
TO:
ATTN:
HONORABLE CITY COUNCIL
FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:FEBRUARY 5, 2002 CMR:137i02
SUBJECT:2001-02 ADJUSTED BUDGET - MIDYEAR AMENDMENTS AND
CAPITAL IMPROVEMENT PROGRAM STATUS
REPORT IN BRIEF
The current economic downturn has prompted an extensive review of the City’s 2001-02
Budget. This six-week review, termed "Strengthening the Bottom Line" (SBL) by the City
Manager, resulted in identifying revenue increases and expenditure reductions at all levels
of the organization. Staff presented its SBL Action Plan to the Finance Committee on
December 4, 2001 (CMR:439:01) and at that time identified a revenue reduction of $6.3
million. Subsequent to this presentation, the worsening financial situation has increased the
revenue shortfall to $8.2 million. The three primary contributors to the revenue shortfall
include sales tax ($4.6 million reduction this year, 18%), transient occupancy tax ($3.2
million reduction, 31%), and documentary transfer tax ($2.0 million reduction, 43 %). $1.2
million in new revenues have been incorporated into this report.
General Fund expenditure reductions are proposed to offset revenue shortfalls. The
expenditure reductions as presented in the December 2001 SBL Action Plan total $5.1
million. The three main expenditure reduction categories include: salaries and benefits ($2.0
million, 3%), allocated charges ($1.2 million, 11%), and operating transfers-out ($1.3
million, 11%). Staff recommends the City Council approve additional "Tier 2" measures as
outlined in the SBL Action Plan to fund a majority ($2.7 million) of the $3.1 million
remaining funding gap. These include recognizing additional landfill rent ($1.0 million),
freezing an additional five positions ($0.5 million), recognizing a FEMA reimbursement
($1.0 million), and terminating the UUT rebate ($0.3 million) effective April 1, 2002.
CMR:137:02 Page 1 of 13
Enterprise Fund revenues are decreasing by $18.0 million primarily due to a reduction in gas
and electric sales revenues resulting from reduced energy consumption and conservation
efforts. Enterprise Fund expenditures are decreasing by $8.7 million, mainly from reductions
in gas commodity purchases and operational cost reductions. Proposed changes to the
Municipal Fee Schedule and two gas and electric rate schedules are also discussed. The
Capital Improvement Program project status concludes the report.
CM_R: 137:02 Page 2 of 13
RECOMMENDATION
Staff recommends that the City Council approve the following:
.1. Adopt the attached Budget Amendment Ordinance (Attachment 1), which includes:
a. Proposed midyear adjustments to the 2001-02 Budget for the General Fund,
Enterprise Funds, Special Revenue Funds, Internal Service Funds, Debt
. Service Fund, and Capital Improvement Fund (Exhibit A).
b. All changes detailed in "2001-02 CIP Midyear Adjustments" (Exhibit B).
c. Amendments to the 2001-02 Adopted Municipal Fee Schedule (Exhibit C).
2.Utility Rate Schedule Resolution to amend electric and gas rates, aggregating rates
paid by the City into a lower cost class (Attachment 2)
The 2001-02 midyear Capital Improvement Program Projects Status Report is attached as an
informational item (Attachment 3). A list of continuous projects follows this summary
(Attachment 4). No action is required on these two items.
BACKGROUND
This report summarizes the changes to the 2001-02 Adopted Budget resulting not only from
the Strengthening the Bottom Line (SBL) Action Plan as presented to the Finance Committee
(CMR:439:01) on December 4, 2001, but also from other miscellaneous adjustments. These
other adjustments are part of the normal course of business and, when possible, are combined
into the midyear report to streamline the BAO process year-round. This discussion is
categorized by fund with a primary focus on major changes in the General Fund. Details of
these changes, as well as all fund summaries, are included in Exhibit A. The midyear CIP
project status report (Attachment 4) provides the Finance Committee with information on the
status of the City’s CIP projects as of November 30, 2001.
DISCUSSION
Despite the ongoing economic downturn, the City remains in a strong fiscal position. As
previously reported to the Finance Committee, the City Manager has engaged staff in a
citywide retooling of the 2001-02 fiscal year budget called "Strengthening the Bottom Line"
or SBL. The current economic downturn has resulted in a significant reduction in projected
revenues, requiring an across-the-board review of program and project budgets. Further
deterioration in revenues since the December 4, 2001 presentation to the Finance Committee
has resulted in additional proposed revenue increases and expenditure cuts which, if not
adopted, .will result in the use of the Budget Stabilization Reserve (BSR) to fund
approximately $2.4 million in expenditures in the current year. These additional funding
measures are discussed at the end of this report.
CMR:137:02 Page 3 of 13
General Fund
The following is a summary of major revenue and expenditure adjustments as detailed in
Exhibit A. All comparisons are made from the 2001-02 Adopted Budget.
Revenues: (reduced $8.2 million, 6%)
City revenues continue to show significant weakness. Recently received sales tax data for
the third calendar quarter (July through September) show receipts down 25 percent compared
to the exceptionally strong prior year quarter. Preliminary information from the Stanford
Shopping Center and Downtown merchants indicates a soft fourth quarter. Transient
occupancy taxes (TOT) and documentary transfer tax revenues also continue to be soft.
Revenue adjustments in this report are higher that those anticipated in the initial SBL effort
as a result of staff having more actual fiscal year data to project annual revenues. Most
economists believe the economic decline has reached a bottom and expect conditions to
improve gradually with an upturn in the third calendar quarter. Based on this information,
staff believes that the City’s revenue picture will begin to improve toward the end of this
fiscal year.
Sales and Use Tax. (reduced $4.6 million, 18%) The projected shortfall in sales tax
revenues results from the severe downturn in the Silicon Valley economy. Layoffs in
high technology, the dramatic decline in consumer confidence, and the elimination of dot-
com firms have led to a cutback in new automobile, electronic equipment, computer, and
other retail purchases. Sales taxes in the 3rd calendar quarter were significantly below the
prior year quarter.
Property Tax (increased $0.6 million, 5%) Property taxes are expected to exceed budget
based on the appreciation of property in prior years. These receipts are negatively
affected only when residential and commercial property owners successfully appeal the
assessed value of the property upon which they are taxed. To date, there is no indication
of significant property tax appeals and since there is significant lag time before economic
downturns cause such appeals, staff does not anticipate any adverse effects, if any, Until
next fiscal year.
Transient Occupancy Tax (reduced $3.2 million, 31%) The business downturn and events
of September 11 have severely affected hotel tax receipts. Occupancy rates have tumbled
from an average of 73 percent in 2000-01 to an average of 57 percent in 2001-02. The
occupancy rate in September hit a low of 51 percent. Hoteliers have reduced their room
rates by around $20 per day and are offering special discounts. Annual TOT revenues
are expected to decline for the first time in nine years.
Utility Users Tax (reduced $1.0 million, 14%)As a result of decreased business activity
UUT telephone revenues have dropped and are expected to fall $0.4 million below
budget. Conservation efforts, commercial vacancies, and warm weather have caused a
CMR:137:02 Page 4 of 13
sharp decline in electricity and gas usage, negatively affecting City UUT utility revenue
by around $0.6 million.
Other Taxes and Fines (reduced $1.5 million, 16%) This reduction primarily results from
an expected decline of $2.0 million in documentary transfer taxes. A steep drop in
commercial property sales and the sluggish residential market have cut these revenues by
nearly half. Offsetting this somewhat are higher parking violation and fine revenue
which is anticipated to exceed budget by $0.4 million by year-end.
Charges for Services (increased $0.4 million, 13%) This increase results from actual fee
revenues being ahead of budget, as well as additional fees as noted in the Municipal Fee
Schedule section of this report. The largest of which is the 2000.01 yearend adjustment
for Stanford University ($340,300).
Rental Income (increased $0.5 million, 5%) This increase is a one-time payment from
the Refuse Fund, and represents a partial payment on the previously discussed
accumulated landfill rent due to the General Fund (CMR: 181:95 of March 21, 1995).
After this payment the amount remaining due is. $6,768,744 and will be paid as the
Refuse Fund’s finances allow.
Other Revenue (increased $0.5 million, 5%) This increase is made of various one-time
grants and small increases in ongoing revenues. Examples include: $30,000 Stanford
Shuttle grant; $42,000 shuttle funding from School District; $16,000 Art Center grant;
$36,000 library grant; and $20,000 bus shelter ad revenues.
Operating Transfers-In (increased $0.3 million, 2%) This increase is from the Capital
Fund, and reflects unspent prior-year project budgets, including: $150,000 from
postponing the waterproofing of the Civic Center plaza; $72,400 as repayment of funds
advanced to parking structures (CIP 19530); $20,000 from the Council Chambers
renovation project (CIP 19625); and $26,000 for closing a Police Department
communications equipment project (CIP 19916).
Expenditures: (reduced $5.1 million, 4%)
¯ Salaries & Benefits (net reduction $2.0 million, 3%) This savings is comprised of three
main elements:
1. $1.5 million reduction in PERS costs: This reduction is short-term in nature and
results from a temporary suspension in payments for the City’s payment of the 7%
employee share of the benefit. Currently, the City is "super-funded"--in other words,
due to large returns from the PERS portfolio, we have paid more into the retirement
system than required. It is projected this cost reduction could continue into 2002-03.
2.$1.0 million reduction due to hiring freeze and salary savings: The City Manager has
implemented an informal hiring freeze since November 2001.
CMR:137:02 Page 5 of 13
$0.5 million increase from the 2001-02 Management Compensation agreement: As
presented to Council (CMR:377:01) on October 15, 2001, staff identified additional
funding requirements for the Management compensation agreement. This expense
will be ongoing in nature, with 2002-03 funding to be included in the pending budget
preparations.
Contract Services (reduced $0.3 million, 2%) This reduction is from a citywide
revaluation of contract service expense. Much of this savings can continue into 2002-03.
¯Supplies andMaterials (reduced $0.1 million, 3%) This reduction is comprised mainly
from office supplies and materials.
General Expense (reduced $0.2 million, 2%) This catch-all expense category includes
savings in such areas as travel ($63,000), boards and commissions ($20,000), special
events ($32,000), telephone ($15,000). However, this citywide savings of $205,000 is
partially offset by two new expenditures: $19,100 for the City’s share of the assessment
for the new downtown parking structures (no revenue offset) and $36,000 for an increase
in Congestion Management VTA fees (fully offset with Gas Tax transfer revenue).
FaCilities & Equipment Purchases (reduced $0.1 million, 7%) This citywide expense
reduction is from delaying or eliminating discretionary office equipment, furniture, tools
and equipment purchases.
Allocated Charges
elements:
(reduced $1.2 million, 11%) This savings is comprised of three main
1.$0.8 million reduction in vehicle replacement charges: This reduction reflects a freeze
in the replacement schedule of the citywide fleet of vehicles. Staff has determined
that this delay in replacement will not have a detrimental effect on operations. This
cost reduction will continue into 2002-03 as economic conditions warrant.
2. $0.3 million reduction in desktop computer replacement charges: This reduction
represents a one year short-term freeze in the General Fund’s replacement schedule
for desktop personal computers. Staff has determined that this delay will not impact
operations and will continue into 2002-03 as economic conditions require.
3. $0.1 million reduction in energy costs: By aggregating all City accounts into a newly
proposed gas and electric rate schedule (Attachment 3), citywide energy costs should
decrease approximately $200,000 annually. Some of the current year savings is offset
by the City’s support of electrical retrofit work. The concept of negotiating a special
large customer discounted rate came from the citywide SBL discussions, and will
provide reduced energy expense for the City for years to come.
CMR:137:02 Page 6 of 13
Operating Transfers-Out (reduced $1.3 million, 11%) This savings is comprised of three
main elements:
1. $0.2 million reduction in transfer to Storm Drainage Fund: The amount of the General
Fund transfer to the Storm Drainage Fund is being reduced from $1.1 million to $0.9
million in the current year. The Storm Drainage Fund met its reserve funding
requirements in 2000-01 as established by its outstanding debt. This is a one-time
cost savings.
2. $0.4 million reduction in Capital Fund transfer: This expense cut is primarily from the
Enterprise Funds taking on a greater share of expense in several citywide technology
CIPs. The methodology, as agreed initially du.ring the 2001-03 budget process,
spreads the costs of the projects according to each fund’s expenditure budget--not by
full time equivalent (FIE) staff, as included in the adopted budget. These savings
will continue into 2002-03.
3. $0.7 million reduction in Debt Service Fund transfers: A refinancing of the City Hall
Certificates of Participation (COPs) to a lower interest rate accounts for this one-time
savings. The majority of this amount represents the postponing of the current year’s
principle payment into 2002-03. See the Capital Fund adjustment section for more
details on this transaction.
Additional General Fund Changes
This midyear report includes an $8.2 million revenue reduction, mainly offset by expenditure
cuts of $5.1 million as detailed in Attachment A. The resulting funding gap of $3.1 million
must be offset by a mix of additional revenues, further expenditure reductions, or a draw on
reserves. Staff recommends implementing $2.7 million in additional SBL "Tier 2" items as
presented to the Finance Committee on December 4, 2001 as follows:
$1,000,000: Additional paydown on accumulated landfill rent. This midyear report
includes $500,000 in landfill rent, and staff recommends increasing this amount to
$1,500,000. After this payment the amount remaining due is $5,768,744.
$500,000: Freeze additional five positions in fiscal 2001-02. These positions are
currently vacant and salary savings will be removed from depaytment budgets, including:
Senior Technologist (ASD), Office Specialist (Fire), Fire Inspector (Fire), Chief
Communication Technician (Police), Office Specialist (Police).
$980,000: Pending FEMA payment. This reimbursement is related to the 1998 floods
and their associated expenses incurred by the City. The funds are expected to be received
by the end of the fiscal year.
$250,000: Terminate the UUTRebate. While this rebate was designed with residents in
mind, local businesses have consumed 70% of this program funding. It is important to
note that this rebate is set to expire automatically, unless renewed, on June 30, 2002.
Staff proposes to terminate this rebate effective on April 1, 2002, when the City Council
CMR:137:02 Page 7 of 13
considers proposed gas rate reductions.
Enterprise Funds
Major operating fund issues are discussed below. PleaSe refer to the detail fund summaries
in Exhibit A for more information on these midyear changes and to the CIP’section for a
discussion of the changes in Enterprise CIP project funding. New lower gas and electric
rates for City facilities are being proposed in this midyear report (Attachment 3).
Electric Fund (Net reserve reduction of $6.3 million)
Revenues (reduced $8.7 million, 8%) The fund experienced a drop in projected net sales
revenue ($9.7 million), primarily due to a decrease in electricity consumption from
conservation efforts as well as from the Accelerated Energy Efficiency Program (AEEP).
$1.1 million of the reduction is due to a decrease in wholesale revenues resulting from
the refinancing of underlying Calaveras debt by Northern California Power Agency
(NCPA), of which the City is a member.
Expenditures (reduced $2.4 million, 2%) The fund has reductions in debt service ($2.6
million) and contract service ($0.8 million) expense. This is partially offset by additional
expense in capital projects ($1.0 million).
Gas Fund (Net reserve reduction of $3.6 million)
Revenues (reduced $9.1 million, 13%) The fund experienced a drop in projected net sales
revenues due to a drop in natural gas consumption from conservation efforts.
Expenditures (reduced $5.5 million, 13%) Expenditures within the fund fell
commensurate with the drop in consumption and consequent reduction in gas commodity
expense.
Water Fund (Net reserve reduction of $0.5 million)
Expenditures (increased $0.5 million, 2%) Minor increases in general expense ($0.3
million) and CIP expense ($0.2 million) are needed.
Wastewater Collection Fund (Net reserve increase of $1.9 million)
Expenditures (reduced $1.9 million, 9%) Mainly due to a redesign in several capital
projects, this fund is able to return money to its reserves.
Refuse Fund (Net reserve reduction of $0.7 million)
Expenses (increased $0.7 million, 2%) This fund has two main expenditure changes at
midyear, including CIP expense ($0.1 million) and landfill rental expense to the General
Fund ($0.5 million).
CMR:137:02 Page 8 of 13
Storm Drainage Fund (Net reserve reduction of $0.2 million)
Revenues (reduced $0.2 million, 5%) This fund met its bond service covenants in 2000-01
with appropriate reserve transfers from the General Fund. This $0.2 million transfer from
the General Fund is no longer required.
Capital Improvement Program
CIP adjustments are summarized in Exhibit B, and fall into three basic categories: new
projects, projects requiring additional appropriations, and other miscellaneous adjustments
such as closing or reducing project appropriations.
New Projects or Increased Appropriations
¯ Cable Television Broadcasting Equipment--CIP10225: Completely funded by the Cable
JPA Trust Fund, this new project will replace outdated cable broadcast equipment at City
Hall. ($50,000 Cable JPA Trust Fund transfer)
¯Mitchell Park Library Equipment--CIP 10226: Completely funded by a transfer from
Building Systems Improvements--CIP 10103, this new project relocates the Police
Adjudicator and Fire Department’s Office of Emergency Services from the current
location within the Mitchell Park Library to new locations. ($85,000 CIP transfer)
¯Park Facilities Improvements--CIP 10010: Additional appropriation from the
Infrastructure Reserve (IR) to fund storm damaged fencing at E1 Camino park. ($85,000
IR Funding)
¯Civic Center Infrastructure lmprovements--CIP 10102: Additional appropriation to fund
emergency repairs to the Civic Center plaza elevators. ($55,000 IR funding)
¯Library Master Plan--CIP 10204: Additional appropriation to fund design and
environmental compliance analysis expense. Also, original funding of $305,444 is being
shifted from the General Fund Budget Stabilization Reserve (BSR) to the IR. ($335,000
IR funding)
¯Bicycle Facilities Improvements--CIP 19524) Additional appropriation to purchase
bicycle racks and modify underpass barriers. (21,200 TDA Grant funding)
¯Homer Avenue Undercrossing--CIP 10121: Additional appropriation for project to
recognize TFCA grant funding. ($150,000 TFCA Grant funding)
¯Municipal Service Center Equipment Maintenance Facility--CIP 81101: Additional
appropriation to build a public Compressed Natural Gas (CNG) dispenser and station.
($300,000 TFCA Grant funding)
Projects with Transfers or Budget Reductions
¯ As a part of the SBL analysis, staff reviewed the 2001-02 infrastructure projects to
identify which could be delayed for one year. Due to key staff vacancies in Facilities
Management, it was determined the following projects could not be Completed by yearend
and the funding could be returned to reserves.
1. Americans with Disabilities--CIP 19309 ($150,000)
CMR:137.’_02 Page 9 of 13
2. Mitchell Park Library Mechanical System Replacement--CIP 10221 ($210,000)
3. Fire Station Improvements--CIP 10104 ($174,000)
4. Civic Center Waterproofing--CIP 19512 ($150,000)
Council Chamber Refurbishing--CIP 19625: The replacement of Council member chairs
is removed from this project to save funds. ($20,000 returned to BSR)
Roundabout Demonstration--CIP 10207: A suitable site has not been identified and the
Transportation Division’s other work l~rogram priorities make this project infeasible to
complete in 2001-02. ($30,000 returned to the Street Improvement Fund)
Art in Public Places--CIP 18617: From the original $60,000 annual budget, staff
recommends a 25 percent funding reduction. ($15,000 returned to BSR)
Emergency Communications Equipment--CIP 19916: Equipment is not available at the
present time to meet the needs of the project plan.. ($25,947 returned to BSR)
Downtown Parking Structure--CIP 19530: As reported in CMR:444:01, this midyear
report includes budget adjustments associated with issuing the second series of the
University Avenue Off-Street Parking Assessment District bonds, the non-parking area
(S/L lot) Certificates of Participation (COPs), and the refinancing of the 1992 Civic
Center Certificates of Participation. The adjustments include, for example, parking
district assessments on downtown city-owned property required under Proposition 218,
the reduction of Civic Center lease payments in 2001-02 due to refinancing existing
COPs, and the adjustment of the capital project to reflect anticipated expenses for
building the parking structures. In addition, remaining resources in the University
Avenue In-Lieu Parking Fund will be transferred to the parking structure project to offset
construction costs.
Enterprise Fund Capital Projects
Increased Appropriations:
¯ New Vehicles--CIP 0215: Additional appropriation to fund vehicle fa.brication expense
and materials invoice. Project will be closed after funding this expense. ($20,000
Electric Fund Distribution Rate Stabilization Reserve transfer)
¯Natural Gas Back-up Generators--CIP 0121: Additional appropriation to fund final costs
related to the installation of the back-up electric generators at the MSC. ($370,000
Electric Supply Rate Stabilization Reserve transfer)
¯Foothills Pressure Regulating Valve Installations--CIP 0108: Additional appropriation
to purchase additional water meters for project. ($150,000 Water Fund Rate Stabilization
Reserve transfer)
¯Fuel Truck--CIP 0219: Additional appropriation to fund extra costs related to the
purchase of a fuel truck. ($25,000 Refuse Fund Rate Stabilization Reserve transfer)
Other Enterprise CIP Adjustments:
¯Traffic Signals Upgrade--CIP 8930:$650,300 in grant revenue from the California
Energy Commission is added to this project.
CMR:137:02 Page 10 of 13
Wastewater Colldction System--Projects 0003, 9913, 9914: Project savings due to a
change in design has resulted in a budget reduction. $2,250,000 in project expense is
returned to the WWC Rate Stabilization Reserve.
Other Funds
Special Revenue Fund: These adjustments, as noted in Attachment A, are necessary to
recognize grant funding, certain CIP budget adjustments (Street Improvement Fund), and
necessary parking structure bond financing transactions.
¯Debt Service Fund: The refinancing of the Civic Center COPs is adjusted within this
fund.
¯Internal Service Fund (ISF): Nearly $2.3 million in budget reductions have been made
within the ISFs, including the General Benefits and Insurance Fund ($1.5 million), the
Technology Fund ($0.3 million), and the Vehicle Replacement and Maintenance Fund
($0.8 million). These expense reductions are then allocated back to operating
departments via direct or indirect means.
Amendments to the 2001-02 Adopted Municipal Fee Schedule
Staff is proposing to amend the 2001-02 Municipal Fee Schedule (Exhibit C) to recognize
the increased costs of providing various City services and to include changes that were
inadvertently omitted when the schedule was developed. These adjustments will increase
General Fund revenues by approximately $40,000 in 2001-02. Some of the fee changes
include a new legal fee for large projects ($10,000); an increase in overdue library materials
fee for adults ($10,000); and a new fee to remove graffiti ($4,400).
2001-02 Midyear Capital Improvement Program Projects Status Report
This report provides-the Finance Committee with information on the status of the City’s
Capital Improvement Program (CIP) projects as of November 30, 2001. In the attached
matrix (Attachment 4), all City departments have submitted information on their projects and
commented on any issues which might cause a change in the scope or timing of the projects.
Information in this report is intended to keep Council abreast of progress on all CIP projects
that were open at the beginning of the 2001-02 fiscal year and on those projects which were
added or completed during the current year.
The attached matrix categorizes CIP projects into minor projects (projects which can be
completed within a one-year period) and multi-year projects (projects which have multi-
year budgets and/or complex implementation schedules with identifiable phases). The
projects status portion of the matrix identifies the phase the project was in as of
November 30, 2001. Information on phases is intended to give Council a perspective on
how much progress was made on a project. Three distinct phases are utilized, as follows:
CMR:137:02 Page 11 of 13
Phase:
Pre-Design
Design
Construction
Activities:
¯Preparation of a feasibility study
¯Development of a master plan
¯Definition of a project scope
¯Preparation of an Environmental Impact Report
¯Hiring a design consultant
¯Completion of project design
¯Soliciting bids or proposals
¯Acquisition of major equipment
¯Installation
¯Implementation of a project
The comment section of the matrix provides Council with information Clarifying the status
of certain projects.
In the attached matrix, projects are listed by department for the General Fund and by fund
for the Enterprise and Internal Service Funds. Within each department or fund, the
projects are ordered by project number, which includes the year of Council approval (year
of approval is shown by the second two digits of the 5-digit project number or the first
two digits of a 4-digit project number). The matrix also includes information on the total
or accumulated budget for projects, the remaining budget as of the beginning of the fiscal
year, the fiscal year expenditures through November 30, 2001, including commitments
(encumbrances), and the remaining balance in the project budget as of midyear.
The matrix does not include "continuous" projects. These projects, such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding to reflect
the continuing replacement cycles or commitments. During the first half of 2001-02,
progress was made on all of the "continuous" projects (Attachment 5).
RESOURCE IMPACT
Adoption of the attached ordinance will allow for adjustments to the fiscal year 2001-02
budget, along with the establishment of two new General Fund CIP projects. With the
approval of this ordinance, the projected ending balance of the General Fund BSR is $23.1
million, a reduction of $2.3 million. The General Fund Infrastructure Reserve is projected
to end with a balance of $22.2 million, a reduction of $0.8 million. The projected ending
Rate Stabilization Reserve total for all Enterprise funds combined, declines by $9.3 million
mainly due to a reduction in electric sales revenues. Staff has identified additional measures
that, if approved, would eliminate the $2.3 million draw on the BSR at this time.
CMR:137:02 Page 12 of 13
POLICY IMPLICATIONS
Staff recommends an early review of the UUT rebate policy as part of the midyear budget
adjustment. Set to expire on June 30, 2002, the rebate was intended to benefit residents as
an offset to increased electric and gas rates. However, local businesses have consumed 70%
of the $0.7 million program funding through December 31, 2001. Staff proposes to terminate
this rebate ninety days early, effective April 1, 2002.
ENVIRONMENTAL ASSESSMENT
This is not a project for purposes of the California Environmental Quality Act (CEQA).
ATTACHMENTS
Attachment 1:
Exhibit A
Exhibit B
Exhibit C
Attachment 2:
Attachment 3:
Attachment 4:
PREPARED BY:
Budget Amendment Ordinance with the following exhibits:
Fund Summaries and detail changes to the General Fund, Enterprise
Funds, Special Revenue Funds, Internal Service Funds, Debt Service
Fund and Capital Improvement Funds
2001-02 CIP Midyear Adjustments
Amendments to the 2001-02 Adopted Municipal Fee Schedule
Resolution amending electric and gas rates, aggregating rates paid by
the City into a lower cost class
2001-02 Midyear Capital Improvement Projects Status
List of Contin~
CHARLES PERL
Budget Manager
DEPARTMENT HEAD APPROVAL:
DC~recR~torY, EA dA~nis trative~ S~
CITY MANAGER APPROVAL:
Assistant City Manager
CMR:137:02 Page 13 of 13
Attachment I
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING’ THE BUDGET FOR THE FISCAL YEAR 2001-02 TO ADJUST
BUDGETED REVENUES AND EXPENDITURES IN ACCORDANCE WITH THE
RECOMMENDATIONS IN THE MIDYEAR REPORT
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June ii,
2001 did adopt a budget for fiscal year 2001-02; and
WHEREAS, after reviewing the current budgeted revenues and
expenditures for fiscal year 2001-02, adjustments to the budget are
recommended to more accurately reflect year-end projections; and
WHEREAS, the 2001-02 Adopted Municipal Fee Schedule needs to be
amended to increase certain fees and to implement other
miscellaneous changes; and
WHEREAS, adjustments in the Special Revenue Funds impacting
reserve balances are recommended; and
WHEREAS, City Council authorization is needed to amend the
2001-02 budget as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION i. The General Fund Budget Stabilization Reserve is
hereby reduced by the sum of Two Million, Two Hundred Ninety
Thousand, Nine Hundred Forty Seven Dollars ($2,290,947), as
described in Exhibit "A," which is incorporated herein by this
reference. As a result of this change, the Budget Stabilization~
Reserve will decrease from $25,369,113 to $23,078,166.
SECTION 2. The General Fund Infrastructure Reserve is hereby
reduced by the sum of Seven Hundred Eighty Thousand, Four Hundred
Forty Four Dollars ($780,444), as described in Exhibit "A." As a
result of this change, the Infrastructure Reserve will decrease from
$22,977,000 to $22,196,556.
SECTION 3. The City Manager is authorized and directed to close
various completed Capital Improvement Projects as shown in Exhibit
B and move the balances into the respective reserve funds indicated
in Exhibit A.
SECTION 4. The City Council hereby authorizes the adjustments
indicated to various Capital Improvement Projects as shown in
Exhibit B.
SECTION 5. The City Council hereby authorizes the additional
appropriations indicated to various Capital Improvement Projects as
shown in Exhibit B.
SECTION 6. The Cable JPA Trust Reserve is hereby reduced by the
sum of Fifty Thousand Dollars ($50,000) and appropriated to non-
salary expense in the Cable JPA Trust Fund. This transfer will
reduce the balance in the Cable JPA Trust Reserv~ to $668,405
SECTION 7. Capital Improvement Project (CIP) 10225, Cable
Television Broadcasting Equipment, is hereby created as shown in
Exhibit B and the sum of Fifty Thousand Dollars ($50,000) is hereby
transferred from the Cable JPA Trust Fund and appropriated to
Capital Improvement Project Number 10225.
SECTION 8. Capital Improvement Project (CIP) 10226, Mitchell
Park Library Expansion is hereby created as shown in Exhibit B and
the sum of Eighty Five Thousand Dollars ($85,000) is hereby
transferred from Capital Improvement Project Number 10103 and
appropriated to Capital Improvement Project Number 10226. This
transaction will reduce the amount appropriated to CIP Project 10103
from $200,000 to $115,000.
SECTION 9. The title and scope of Capital Improvement Project
(CIP) 10103, Electrical Systems Improvements is hereby changed to
~Building Systems Upgrade" as shown in Exhibit B.
SECTION i0. The Municipal Fee Schedule is hereby amended~to
reflect the changes shown in Exhibit C, which is attached hereto and
incorporated herein by reference. These changes will impact the
General Fund Budget Stabilization Reserve and are incorporated with
other changes in Exhibit A.
SECTION ii. The Supply Rate Stabilization Reserve in the
Electric Fund is hereby reduced by the sum of Three Million Six
Hundred Thirteen Thousand, Eight Hundred Sixty Eight Dollars
($3,613,868) to reflect reduced revenues in the Electric Fund as
described in Exhibit A.
SECTION 12. The Distribution Rate Stabilization Reserve in the
Electric Fund is hereby reduced by the sum of Two Million Six
Hundred Fifty Two Thousand, Eight Hundred Fifty One Dollars
($2,652,851) to reflect reduced revenues in the Electric Fund as
described in Exhibit A.
SECTION 13. The Supply Rate Stabilization Reserve in the Gas
Fund is hereby reduced by the sum of One Million Two Hundred Fifty
Eight Thousand Dollars ($1,258,000) to reflect reduced revenues in
the Gas Fund as described in Exhibit A.
SECTION 14. The Distribution Rate Stabilization Reserve in the
Gas Fund is hereby reduced by the sum of Two Million Three Hundred
Twenty Thousand, Nine Hundred Fifty Four Dollars ($2,320,954)to
reflect reduced revenues in the Gas Fund as described in Exhibit A.
SECTION 15. The Rate Stabilization Reserve in the Water Fund is
hereby reduced by the sum of Five Hundred Thirty Thousand, One
Hundred Twenty Eight Dollars ($530,128) to reflect additional
expenditures in the Water Fund as are described in Exhibit A.
-SECTION 16. The Rate Stabilization Reserve in the Wastewater
Collection Fund is hereby increased by the sum of One Million Nine
Hundred Ten Thousand, Four Hundred Seventy Three Dollars
($1,910,473) to reflect reduced expenditures in the Wastewater
Collection Fund as are described in Exhibit A.
SECTION 17. The Rate Stabilization Reserve in the Wastewater
Treatment Fund is hereby increased by the sum of Thirty Three
Thousand, Two Hundred Sixteen Dollars ($33~216) to reflect reduced
expenditures in the Wastewater Treatment Fund as are described in
Exhibit A.
SECTION 18. The Rate Stabilization Reserve in the Refuse Fund
is hereby reduced by the sum of Six Hundred Ninety One Thousand,
Seventy Nine Dollars ($691,079) to reflect additional expenditures
in the Refuse Fund as are described in Exhibit A.
SECTION 19. The Rate Stabilization Reserve in the Storm
Drainage Fund is hereby reduced by the sum of Two Hundred Eleven
Thousand, Three Hundred Ninety Nine Dollars ($211,399) to reflect
reduced revenues in the Storm Drainage Fund as are described in
Exhibit A.
SECTION 20. The Housing In-Lieu Reserve is hereby reduced by
the sum of Fifty Thousand Dollars ($50,000) to reflect reduced
revenues in the Housing In-Lieu Fund. This transaction will reduce
the balance in the Housing In-Lieu Reserve to $8,490,000.
SECTION 21. The Local Law Enforcement Reserve is hereby reduced
by the sum of Ten Thousand, Four Hundred Thirty Five Dollars
($10,435) and appropriated to non-salary expense in the Local Law
Enforcement Fund. This transaction will reduce the balance in the
Local Law Enforcement Reserve to $424,565.
SECTION 22. The Special Districts Reserve is hereby reduced by
the sum of Eighteen Thousand, Three Hundred Ten Dollars ($18,310) to
reflect reduced revenues in the Special Districts Fund. This
transaction will reduce the balance in the Special Districts Reserve
to $1,135,690. ~
SECTION 23. The Transportation Mitigation Reserve is hereby
reduced by the sum of Two Hundred Twenty Six Thousand Dollars
($226,000) and appropriated to non-salary expense in the
Transportation Mitigation Fund. This transaction will reduce the
balance in the Transportation Mitigation Reserve to $2,017,000.
SECTION 24. The Street Improvement Reserve is hereby reduced by
the sum of Six Thousand, Four Hundred Thirty Seven Dollars ($6,437)
to reflect reduced revenues in the Street Improvement Fund. This
transaction will reduce the balance in the Street Improvement
Reserve to $1,770,563.
SECTION 25. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 26. The Council of the City of Palo Alto hereby finds
that this midyear adjustment is not a project under the California
Environmental Quality Act and, therefore, no environmental impact
assessment is necessary. However, projects described in this
ordinance will be assessed individually as appropriate.
SECTION 27. As provided in Section 2.04.375 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption;
provided that all new Planning Department fees, more specifically
described in Exhibit ~C," shall become effective sixty (60) days
from the date of adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
City Manager
APPROVED AS TO FORM:
Senior Asst. City Attorney Director of Administrative
Services
Exhibit A
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
GENERAL FUND
Revenues & Other Sources
Sales Tax
Property Tax
Transient Occupancy Tax
Utility Users Tax
Other Taxes, Fines & Penalties
Charges for Services
Charges to Other Funds
Rental Income
Other Revenues
25,602 25,602
12,236 12,236
10,300 10,300
7,024 7,024
9,320 9,320
15,769 15,939
10,946 10,946
10,531 10,531
8,542 8,542
Operating Transfers-In 13,414 13,481
Encumbrances & Reapprop -5,529
From Infrastructure Reserve 3,314 3,314
~otalS~u~des o[Funds~:~ .~-~ ~ ~ :~ ~ - ~ ~126~998: ~ ~:132,76~
(4,556)
60O
(3,245)
(996)
(1,543)
462
(152)
479
460
315
Expenditures & Other Uses
City Attorney 2,491 3,245
City Auditor 660 807
City Clerk 777 808
City Council 253 261
City Manager 1,706 2,205
Administrative Services 10,764 11,679
Community Services 23,191 24,365
Fire 17,031 17,160
Human Resources 2,359 2,555
Planning and Community Environment 7,848 9,280
Police 20,277 20,800
Public Works 13,403 14,146
Non-Departmental 12,184 11,436
(347)
(54)
(54)
(10)
(189)
(577)
(1,033)
(364)
(120)
(301)
(554)
(742)
544
Totai~Expenditures ¯ ~- : ~ "[~ ]~, .:]-/’ i12i944 ~
Operating Transfers-Out 12,821 13,021
~6~l~Uses 6f Furtds’’ ~ ~ ~: ;~~:~125~765~ 131;768
NO, SurplUs(Deficit) :. ~ ~~,233~~_ 996
Adjust intra-fund reserve transfer
Net T,0 (F#orn) Resbrves ~;..~Y~-- ~ , :,. ~~1~233~?~: ~ 996
Beginning Reserves 59,556 54,731
Projected Ending Reseryes ~ :: .- ~/_-. ~=~/60,789~ ~: -/:55~727
Projectbd Ending~Resb[ves ; ~; :~Min~Max.;~: =,~ Adj Bud
~ ,:_ ’114.,946
" 126i663
;:.: hh(2,075)
(2,075)
~&L52i656
~Mid~r-Bid
i--- (3,801)
(1,304)
.: . ~ - ’(5,105)
~- (3,071)
~-~ ~ (3;071);
(5,529)
_. (8,600)
-MidyrChg’
Budget Stabilization 21800-21800 25,372
Infrastructure n.a.22,977
Emergencies n.a.
Encumbrance & Reappropriation n.a.4,012
Notes Receivable n.a.1,140
Unrealized Gain on Investment n.a.
Inventory of Supplies & Materials n.a.2,226
Total: ;~’~_~:-~ :~’ ~=~ n.a
(2,291)
(780)
Fund Summaries - 1
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
ENTERPRISE FUNDS
Sources of Funds
Net Sales 69,665 40,247 9,587
Interest Income 7,109 519 1,018
Bond Proceeds(restricted)13,137
Other Income 10,280 948 699
Reapprop/Encumbrances 17,535 3,796 7,872
15,662 18,681 2,124 14,503
492 1,071 8 576 5
10,770
631 3,109 914 61 721
4,763 2,320 779 3,124
Uses of Funds
Utility Purchases 47,663 28,412 -6,186 -
Treatment Plant Chgs 5,464 -
Refuse Collections Svcs -7,982
Salaries & Benefits 8,889 3,008 1,305 2,655 2,578 743 6,066
Other Expenses 15,603 1,557 723 1,422 7,133 527 6,117
Allocated Charges 5,782 2,731 1,295 1,903 1,862 608 1,372
Debt Service 5,703 1 ;050 129 861 396 952 857
170,469
10,798
23,907
17,363
40,189
~262,726~,
417
120
82,261
5,464
7,982
25,661
33,202
15,553
9,948
Equity Transfer 7,535 2,549 2,168
Rent 2,589 183 100 986
Other Transfers 963 272 214 197
Capital Improvement 23,816 7,780 11,004 11,148
I T_0tal~Uses i~ .: ~. , ~~11~5~3 ~.~47,542~- ~ 20,234~-~27~526~
12,252
4,789 8,647
377 99 106 2,228
2,016 896 3,691 60,351
27,~33~. ~,825 .~ 1:8;209 -~ ~, 537 ~-~263,549
Beginning Reserves 133,982 3,132 7,209 9,429 11,692 486 7,262
IProj~ct-ed~EndingRsrvs~ ~ 120~028~_14i237~ \6,15~~ "14~221~~9;740 ~ 486~,~. ~7,31.7 ~ ~t89’.
(823).
173,192
!72,369:
Projected Endinq Reserves
Emerg Plant Replace 2,335 820 484 979 1,543 -
Distrib Rate Stabilization 5,178 5,226 "--
Supply Rate Distribution 45,070 1,170 --
Rate Stabilization 5,667 11,742 9,150 334 5,590 189
Calaveras 65,466 ---
Public Benefit Program 588 ---
Central Valley O & M 704 ---
Undergroung Loan 623 ---
Conservation Loan 34 ---
Shasta Rewind Loan 64 ---
Restricted Bond Proceeds 6,987 1,500 152 184 -
Water Resources Board 590
Total 14,237 6,151 14,221 9,740 486 7,317 189
Current Adjusted Budget 17,816 4,241 14,751 10,431 697 7,284 189
120,028
126,296
6,161
10,404
46,240
32,672
65,466
588
704
623
34
64
8,823
590
172,369
181,705
I MidyrResePve Chang~; :~(6,26~)~(3~5~9)~~ # 1;9t 0 --_~530) ~ ~ ~(691) ~ ,(2~)\, A~33 ~ ~-~ ~ ~- ~ (9,336) 1
RSRs Midyr Adj Budget 50,248 6,396 5,667 11,742 9,150 334 5,590 189 89,127
RSRs Curr Adj Budget 56,516 9,975 3,757 12,272 9,841 545 5,557 189 98,463
IMidyr~Ch~ngein RSR~’~ \(6~268)-~ (3,5~9)~910~~ .~(530).~:, ~(691)~ ~(21~)~:~33’.~:~, ~ ~ ~ (9,336)1
Fund Summaries - 2
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
ELECTRIC FUND
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Charges
Debt Service
79,394
7,10~
9,210
17,535
47,663
8,889
16,265
5,934
8,319
Equity Transfer 7,535 7,535
Rent 2,589 2,589
Other Transfers 314 314
Capital Improvement 11,769 23,426
Beginning Reserves 94,346 133,982
(9,729)
1,070
(662)
(152)
(2,616)
649 ’
39O
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefi.t Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
4265:4265 2,335
3996-7992 7,832
7430-14861 48,684
58153-80768
500-500
65,466
588
7O4
623
64
(2,654)
(3,614)
Fund Summaries - 3
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
GAS FUND
Sources of Funds
Net Sales
Interest Income
Bond Proceeds(restricted)
Other Income
Reap lbrances
Uses of Funds
Utility Purchases
49,262
519
13,137
998
34,098
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Chai’ges
Debt Service
2,935
1,482
2,731
1,050 1,050
Equity Transfer
Rent
Other Transfers
Capital Improvement
2,549
220
7,780
Beginning Reserves 3,132
(9,015)
(5O)
(5,686)
73
75
52
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
1427-1427
1936-3872
2007-4014
82O
7,547
2,428
34
6,987
(2,321)
(1,258)
Fund Summaries - 4
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
WASTEWATER COLLECTION FUND
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
9,587
1,018
699
7,872
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Charges
Debt Service
5,464
1,232
491
1,295
129
Equity Transfer
Rent
Other Transfers
Capital Improvement
100
179
13,254
Beginning Reserves 7,209
73
232
35
(2,250)
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
1007-1007
2684-5368
484
3,757
Fund Summaries - 5
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
WATER FUND
Sources of Funds
Net Sales
Interest Income
Bond Proceeds (restricted)
Other Income
Rea ~ces
15,662
492
10,770
658
4,763
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Charges
Debt Service
6,186 6,186
2,582 2,582
970 1,159
1,903 1,903
861 861
Equity Transfer
Rent
Other Transfers
Capital Improvement
2,168
986
180
10,998
Beginning Reserves 9,429
(27)
73
263
17
150
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
1536-1536
4494-8988
979
12,272 (530)
Fund Summaries - 6
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
REFUSE FUND
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
18,681
1,071
3,171
2,320
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Charges
Debt Service
7,982
2,578
7,134
1,862
396
Equity Transfer
Rent
Other Transfers
Capital Improvement
4,289
272
1,991
Beginning Reserves 11,692
(62)
(1)
5OO
105
25
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
1862-3725 9,841
590
(691)
Fund Summaries - 7
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
STORM DRAINAGE FUND
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
2,124
8
1,125
779
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Charges
Debt Service
743
526
608
952
Equity Transfer
Rent
Other Transfers
Capital Improvement
99
896
Beginning Reserves 485
(211)
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
(211)
Fund Summaries - 8
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
WASTEWATER TREATMENT FUND
Sources of Funds
Net Sales
Interest Income
Other Income
Reappro cumbrances
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Charges
Debt Service
Equity Transfer
Rent
Other Transfers
mprovement
Reserves
14,503
576
61
3,124
6,066
6,133
1,372
857
123
3,691
7,262
(16)
(I 7)
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
2032-4064
1,543
5,557
184
33
Fund Summaries - 9
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
EXTERNAL SERVICES FUND
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Charges
Debt Service
5
721
417
120
, Equity Transfer
Rent
Other Transfers
Capital Improvement
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
1421-1421
189
Fund Summaries-10
Exhibit A
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
02000000 1101 384,497
02000000 1103 215,503
02000000 1180 (1,978,000)
02000000 1181 (4,616,120)
02000000 1185 (3,244,500)
03000000 1186 (580,680)
03000000 1187 (415,150)
02000000 1188 60,000
02000000 1808 10,000
02000000 1978 500,000
02000000 2041 268,347
02000000 1537 59,000
02000000 1399 20,000
Increase in Secured Property Tax Revenue
Increase in Unsecured Property Tax Revenue
Reduction in Documentary Transfer Tax Revenue
Reduction in Sales Tax Revenue
Reduction in Transient Occupany Tax (TOT) Revenue
Reduction/Rebate in Utility Users Tax
Reduction/Rebate in Utility Users Tax-Telephone
Increase in County Sales Tax Revenue
Charge Development Applicants for Legal Costs on Large Projects
Increase in Rental Income from Refuse Fund
Increase in Transfer From Capital Fund Due to Reduction in Project Carryforward
Funding
POBAR Revenue (Police Grant)
Art Center Foundation Grant
02000000 2066 10,435 Correction for COPS BAg
li~~I 02000000 4056 (211,399) Reduction in Operating Transfer to Storm Drain
02000000 4041 (406,593) Reduction in Capital Funding
02000000 4031 (691,130) Reducion in Debt Service Funding
02000000 3070 526,400 Mgmt/Confidential Comp Plan Adj per CMR:377:01 as of 10/15/01
02000000 3342 19,100 City’s Assessment for Parking Assessment Dist
02413170 3001 (32,725)
02414210 3001 (32,725)
02413160 3001 (9,350)
02413100 3001 (4,675)
02413200 3001 (4,675)
02414220 3001 (4,675)
02414230 3001 (4,675)
02413170 3099 (7,854)
02414210 3099 (7,854)
02413160 3099 (2,244)
02413100 3099 (1,122)
02413200 3099 (1,122)
02414220 3099 (1,122)
02414230 3099 (1,122)
02411110 3120 (1,851)
02411130 3120 (1,252)
02412150 3120 (1,770)
02412270 3120 (127)
02410010 3122 (280)
02411110 3122 (1,730)
02411130 3122 (568)
02411140 3122 (294)
02412150 3122 (160)
02412270 3122 (80)
02413160 3122 (86)
02413190 3122 (86)
02413200 3122 (250)
02414210 3122 (120)
02414230 3122 (120)
02434100 3122 (16,226)
02410010 3306 (280)
02411110 3306 (1,730)
02411130 3306 (568)
Salary Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Salary Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Salary Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Salary Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Salary Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Salary Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Salary Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Benefit Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Benefit Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Benefit Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Benefit Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Benefit Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Benefit Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Benefit Savings - Freeze Mgr.,Investments, Debts & Pro (FIN152)
Reduction in Advertising & Publishing (Acct)
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Reduction in
Advertising & Publishing (Purchasing)
Advertising & Publishing (Property Management)
Advertising & Publishing (Cubberley)
Instruction & Training
Instruction & Tra~mng
Instruction & Trmmng
Instruction & Training
Instruction & Training
Instruction & Trainin~g
Instruction & Training
Instruction & Tra=mng
Instruction & Training
Instruction & Training
Instruction & Training
Instruction & Tra=nmg
Travel & Meetings
Travel & Meetings
Travel & Meetings
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
02411140 3306 (294) Reduction in Travel & Meetings
02412150 3306 (160) Reduction in Travel & Meetings
02412270 3306 (80) Reduction in Travel & Meetings
02413160 3306 (86) Reduction in Travel & Meetings
02413190 3306 (86) Reduction in Travel & Meetings
02413200 3306 (250) Reduction in Travel & Meetings
02414210 3306 (120) Reduction in Travel & Meetings
02414230 3306 (120) Reduction in Travel & Meetings
02434100 3306 (16,226) R~duction in Travel & Meetings
02410010 3210 (886) Reduction in Computer Software
02411110 3210 (88) Reduction in Computer Software
02413160 3210 (176) Reduction in Computer Software
02413200 3210 (70) Reduction in Computer Software
02434100 3210 (3,780) Reduction in Computer Software
02410010 3100 (3,000) Reduction in Training & Safety (Winter Training)
02414230 3904 (5,000) Reduction in Publishing Costs
02432150 3505 (15,000) Reduction in Non-Capital Tools & Equipment
02432150 3304 (1,800) Reduction in Telephone and Non-City Utilities
02410010 3937 (62,698) Reduction in Desktop Replacement
02411140 3977 (5,077) Reduction in Vehicle Replacement Allocation
02433180 3977 (1,565) Reduction in Vehicle Replacement Allocation
02434180 3977 (1,659) Reduction in Vehicle Replacement Allocation
02410010 3099 (313,855) Reduction in PERS Costs
-,= --- 02180010 1901 (152,183) Cost Plan Charges for Sr. Asst. City Attorney
¯=- ~ "02180010 3001 (4,107)
02181100 3001 (24,641)
02182100 3001 (12,320)
02180010 3099 (986)
02181100 3099 (5,914)
02182100 3099 (2,957)
02181140 3101 (12,000)
02180010 3937 (8,168)
02180010 3099 (53,625)
02181140 3101 (70,000)
02180010 3001 (12,936)
02181100 3001 (12,936)
02181140 3001 (90,549)
02181150 3001 (6,468)
02183210 3001 (6,468)
02180010 3099 (2,283)
02181100 3099 (2,283)
02181140 3099 (15,979)
02181150 3099 (1,141)
02183210 3099
Salary Savings - Unfilled .5 FTE Sr. Asst. City Attorney
Salary Savings - Unfilled .5 FTE Sr. Asst. City Attorney
Salary Savings - Unfilled .5 FTE Sr. Asst. City Attorney
Benefit Savings - Unfilled .5 FTE Sr. Asst. City Attorney
Benefit Savings - Unfilled .5 FTE Sr. Asst. City Attorney
Benefit Savings - Unfilled .5 FTE Sr. Asst. City Attorney
Reduction in Outside Legal Services
Reduction in Desktop Replacement
Reduction in PERS Costs
Remove One-Time Exp. in City Attorney’s Office - See SM-04
Salary Savings - Freeze Sr. Asst City Atty A’I-1"012 (Savings in Elec. Fund)
Salary Savings - Freeze Sr. Asst City Atty ATT012 (Savings in Elec. Fund)
Salary Savings - Freeze Sr. Asst City Atty A-1-1-012 (Savings in Elec. Fund)
Salary Savings - Freeze Sr. Asst City Atty A’1-1-012 (Savings in Elec. Fund)
Salary Savings - Freeze Sr. Asst City Atty ATT012 (Savings in Elec. Fund)
Benefit Savings - Freeze Sr. Asst City Atty A’]-]’012 (Savings in Elec. Fund)
Benefit Savings - Freeze Sr. Asst City Atty A’]-]-012 (Savings in Elec. Fund)
Benefit Savings - Freeze Sr. Asst City Atty ATT012 (Savings in Elec. Fund)
Benefit Savings - Freeze Sr. Asst City Atty AT-1"012 (Savings in Elec. Fund)
(1,141) Benefit Savings - Freeze Sr. Asst City Atty A’]-I012 (Savings in Elec. Fund)
~ 02160010 3010 (29,711) VMC Money from Previous Year (Carry Over)
02160010 3304 (2,304) Reduction in Nextel Phones
02161110 3306 (4,000) Reduction in Travel & Meetings
02160010 3937 (3,358) Reduction in Desktop Replacement
02160010 3099 (14,339) Reduction in PERS Costs
INetChangeS’r~(From) Reserves - ~~ ~ ~53;712 ~ -~ ~ ~’ ~ ’~ .....~.~_- ~’~:~. ~-~--~-~
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
02120010 3001
02120010 3001
02122150 3001
02120010 3099
02120010 3099
02122150 3099
02121190 3100
02120010 3937
02120010 3099
(15,000) Salary Savings - Underfill Asst City Clerk (CLK003) with Dep. Clerk (CLK002)
(4,000) Salary Savings - Underfill Admin Asst (CLK011) with Exec. Sec. (CLK012)
(4,000) Salary Savings - Underfill Admin Asst (CLK011) with Exec. Sec. (CLK012)
(3,600) Benefit Savings - Underfill Asst City Clerk (CLK003) with Dep. Clerk (CLK002)
(960) Benefit Savings - Underfill Admin Asst (CLK011) with Exec. Sec. (CLK012)
(960) Benefit Savings - Underfill Admin Asst (CLK011) with Exec. Sec. (CLK012)
(4,274) Reduction in Contract Services
(3,358) Reduction in Desktop Replacement
(18,577) Reduction in PERS Costs
02816330 1207 11,000
02816300 1319 250
02816330 1332 2,000
02811115 1342 1,000
02811120 1342 3,600
02811113 1343 1,000
02811113 1344 3,000
02811120 1348 6,250
02811130 1348 1,000
02817340 1348 10,000
02818400 1348 30,000
02817340 1354 700
02818390 1354 800
02818394 1354 500
02818400 1354 9,000
02818403 1354 5,000
02814251 1599 (10,000)
02818425 1605 2,000
02816310 1599 36,020
02813210 1349 690
02813210 1350 (362,551)
02813210 1351 9,500
02813210 1371 12,249
02813210 1372 72,734
02813210 1608 (22,000)
02813210 1609 (1,200)
02817348 1348 65,000
02811110 1527 11,893
02811110 1528 5,502
Increase Library Fines and Fees
Increase Special Servcice Fee
Increase Fee for Library Lost Cards and Test Proctoring
Increase Fee for Art Class Administration
Increase Visual Art Performances
Increase Fee for Art Class Administration
Increase Fee for Studio Membership
Increase Fee for Theater Summer Conservatory
Increase Fee for Non-Resident Visual Arts
Increase Fee for Camps
Increase Fee for Recreational Class & Services
Increase Fee for Registration Cancellation
Increase Fee for Registration Cancellation
Increase Recreational Programming Fee
Increase Misc. Recreational Fee
Increase Misc. Recreational Fee
Delay PAUSD Tennis Court Resurfacing for One Year
Increase Recreational Field Fees
Increase in Library Donation
Increase in Tournament/League Fee Rev - Golf Course Mid-Year Adj.
Reduction in Green Fee Rev - Golf Course Mid-Year Adj.
Increase in Monthly Play Cards Rev - Golf Course Mid-Year Adj.
Increase in Driving Range Fee Rev - Golf Course Mid-Year Adj.
Increase in Cart/Club Fee Rev - Golf Course Mid-Year Adj.
Reduction in Pro Shop Lease - Golf Course Mid-Year Adj.
Reduction in Restaurant Lease - Golf Course Mid-Year Adj.
Increase Fees for Camps
California Arts Council Grant
Arts Council of Silicon Valley Grant
02811115 1801 16,000 Art Center Foundation Grant
I Source~Ohanges :, "~, ¯, ,, ......, ~,(79;063),
02810010 3937
02811110 3977
02811120 3977
02813180 3977
02814100 3977
02814220 3977
02814250 3977
02814251 3977
02816330 3977
02817340 3977
02817350 3977
02817360 3977
02817380 3977
02818100 3977
02812170 3962
02811150 3961
(45,494) Reduction in Desktop Replacement
(1,837) Reduction in Vehicle Re )lacement Allocation
(1,537) Reduction in Vehicle Re )lacement Allocation
(31,579) Reduction in Vehicle Re )lacement Allocation
(1,265) Reduction in Vehicle Re )lacement Allocation
(41,217) Reduction in Vehicle Re )lacement Allocation
(11,564) Reduction in Vehicle Re )lacement Allocation
(19,061) Reduction in Vehicle Re )lacement Allocation
(1,587) Reduction in Vehicle Re )lacement Allocation
(1,548) Reduction in Vehicle Re )lacement Allocation
(5,366) Reduction in Vehicle R~ )lacement Allocation
(15,942) Reduction in Vehicle R~ )lacement Allocation
(5,782) Reduction in Vehicle R~ )lacement Allocation
(7,757)
(7,418)
(14,658)
Reduction in Vehicle R~ )lacement Allocation
Gas Savings Due to City Accounts Aggregation
Electric Savings Due to City Accounts Aggregation and Retrofit
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
02810010 3917 9,078
02818430 3001 (51,000)
02810010 3003 (20,000)
02818430 3099 (12,240)
02811142 3108 (5,000)
02814220 3126 (20,000)
02814251 3126 (20,000)
02816310 3199 (8,000)
02816330 3201 (1,000)
02815500 3203 (3,000)
02815100 3210 (1,000)
02814250 3232 (12,000)
02814220 3299 (5,000)
02817347 3299 (4,900)
02811110 3302 (500)
02817350 3304 (9,000)
02811110 3306 (450)
02815100 3306 (1,500)
02815500 3306 (1,500)
02810010 3347 (5,000)
02815280 3347 (5,000)
02816100 3347 (5,000)
02810010 3348 (5,000)
02818420 3349 (11,000)
02815100 3403 (1,000)
02811152 3599 (20,000)
02818100 3599 (10,000)
02811110 3902 (2,000)
02816330 3902 (4,000)
02811110 3904 (1,’000)
02810010 3099 (438,587)
02816310 3233 36,020
02813180 3001 (49,200)
02813180 3003 (32,000)
02813180 3099 (13,000)
02813210 3127 (37,000)
02813210 3142 25,602
02813210 3143 3,491
02813210 3141 4,900
02813180 3231 (130,000)
02813180 3232 (38,000)
02813180 3970 (3,800)
02811112 3108 6,893
02811114 3120 3,502
02811112 3305 7,000
02811115 3003 16,000
Increase in AEEP Project
Salary Savings - Freeze on Special Events Manager Position
Reduciton in Temporary Salaries
Benefits Savings - Special Events Manager Position
Reduction in Contract Services
Delay City Tennis Court Resurfacing One Year
Delay PAUSD Tennis Court Resurfacing One Year
Eliminate Expense for ISDN Lines
Eliminate Mailing of Overdue Notices
Reduction in Discretionary Art & Photo
Reduction in Computer Software
Reduction in Supplies & Materials - Athletic Field Maintenance Prog.
Reduction in Parks Supplies & Materials - Service Level Reduction
Reduction in Jr. Museum Zoo
Art Center - Reduction in Association Membership
Duck Pond Water Savings from Reduction in Well Costs to County
Reduction in Travel & Meetings (Art Center)
Reduction in Travel & Meetings
Reduction in Travel & Meetings
Reduction in Boards & Commissions
Reduction in Boards & Commissions
Reduction in Boards & Commissions
Reduction in Volunteer Recognition (Special Events & Awa¢ds)
Inter Agency Reduction for Middle School Athletics
Reduction in Discretionary Rent Office Machinery & Furniture
Reduction in Community Theatre Equipment Replacement
Deferral of Equipment Purchase
Reduction in Mailing Services Budgert (Art Center)
Reduction in Mailing Services Budget - Eliminate Mailing of Overdue Notices
Reduction in Printing Services (Art Center)
Reduction in PERS Costs
Library Grant - CIP 10204 (Misc. Operating Expenses)
Reduction in Regular Salaries - Golf course Mid-Year Adjustment
Reduction in Temporary Salaries - Golf course Mid-Year Adjustment
Reduction in Benefit Savings - Golf course Mid-Year Adjustment
Reduction in Facilities Repair - Golf course Mid-Year Adjustment
Increase in Cart Fees - Golf course Mid-Year Adjustment
Increase in Club Fees - Golf course Mid-Year Adjustment
Increase in Range Fees - Golf course Mid-Year Adjustment
Reduction in Constuction Material - Golf course Mid-Year Adjustment
Reduction in Planting Material - Golf course Mid-Year Adjustment
Reduction in Landfill Charges - Golf course Mid-Year Adjustment
Additional Visual Arts Expense Offset By Grant Revenues
Additional Visual Arts Expense Offset By Grant Revenues
Additional Visual Arts Expense Offset By Grant Revenues
Additional Visual Arts Expense Offset By Grant Revenues
02141110 3304 (2,000) Reduction in Nextel Phones
02141110 3399 (5,000) Redcuction in Council Retreats
02141110 3306 (3,000) Reduction in Travel & Meetings
02752170 1222 2,500 Implement Administrative Citation Policy
02750010 1267 269,000 Increase in Stanford Reimbursement
02752170 1337 1,500 Use of Reinspection Fee After Second Inspection
02750010 1801 15,000 Increase Revenue from Fire Department Memorabilia Store
02751120 1309 200,000 Outsource Billing Revenue
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
02751100 3961
02750010 3937
02750010 3977
02751100 3977
02751110 3977
02751120 3977
02751130 3977
02752170 3977
02752190 3977
02752220 3977
02751100 3962
02750010 3917
02752190 3107
02752190 3122
(958)
(20,146)
(6,870)
(2,519)
(1,404)
(29,065)
(160,220)
(7,075)
’(3,723)
(9,661)
(267)
600
(5OO)
(500)
Electric Savings Due to City Accounts Aggregation and Retrofit
Reduction in Desktop Replacement
Reduction
Reduction
Reduction
Reduction
Reduction
Reduction
Reduction in Vehicle Re :)lacement Allocation
in Vehicle Re ~lacement Allocation
in Vehicle Re ~lacement Allocation
in Vehicle Re ~lacement Allocation
in Vehicle Re ~lacement Allocation
in Vehicle Re ~lacement Allocation
in Vehicle Re ~lacement Allocation
Reduction in Vehicle Re ~lacement Allocation
Gas Savings Due to Cit Accounts Aggregation
Increase in AEEP Project
Reduction in Program & Project Consultants
Reduction in Travel & Meetings
02751120 3125
02752190 3202
02752190 3208
(2,400) Savings Resulting From a Switch to ’lunchbox" Type Defibrillators For Non ALS Units
(800) Reduction of Minor Tools Expenses
(1,000) Reduction of Book Purchases
02751120 3299 (14,000)
02752220 3504 (7,000)
02751130 3505 (13,000)
02751160 3533 (15,000)
02751100 3957 (27,000)
02752100 3001 (20,005)
02752170 3001 (20,000)
Savings Resulting From a Switch to ’lunchbox" Type Defibrillators For Non ALS Units
Deferment of Grant Expense
Reduction of Equip. Replacement costs for Confined Space Equip.
Reduction in Station Exhaust System Maintenance Fund
Eliminate Hydrant Rental and Maintenance Fee
Freeze Deputy Fire Chief for Four Months (Salary Only)
Freeze Deputy Fire Chief For Four Months (Salary Only)
02321110 3107 (5,000) Reduction in Contract Services
02325100 3199 (5,000) Reduction in Contract Services
02322100 3306 (500) Reduction in Travel & Meetings
02322140 3344 (5,000) Reduction in Recruitment
02323100 3348 (25,000) Reduction in Special Events & Awards
02323180 3348 (1,500) Reduction in Special Events & Awards
02320010 3937 (24,622) Reduction in Desktop Replacement
02325200 3977 (1,421) Reduction in Vehicle Replacement Allocation
02320010 3099 (52,097) Reduction in PERS Costs
02111100 3306 (14,000)
02111100 3307 (48,000)
02111150 3306 (10,000)
02112100 3347 (5,000)
02113200 3120 (10,000)
02113200 3210 (1,000)
02113210 3302 (3,000)
02113200 3345 (3,000)
02113200 3503 (4,000)
02113100 3306 (3,000)
02114110 3001 (6,000)
02114110 3099 (1,440)
02114100 3107 (25,000)
02114100 3120 (3,000)
02110010 3937 (6,715)
02111100 3977 (2,824)
(43,303)
Reduction
Reduction
Reduction
Reduction
Reduction
Reduction
Reduction
Reduction
Redu~ion
in Travel & Meetings
in Relocation (City Mgr Rent)
in Travel & Meetings
in Boards and Commissions
in Advertising & Publishing
Computer Software
in City Membership
in Emergency Meals
in Office Furn & Equip
Reduction in Travel & Meetings
Salary Savings - Exec. Assistant (MGR031) - Unfilled for 3 Mths
Salary Savings - Exec. Assistant (MGR031) - Unfilled for 3 Mths
Reduction in Retail Study (Program & Project Consultants)
Reduction in Advertising & Publishing
Reduction in Desktop Replacement
Reduction in Vehicle Replac.ement Allocation
Reduction in PERS Costs
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
¯ ~, ~ ~02620100 1703
02614100 1457
02616320 1599
02611100 2021
02616100 1599
ISdurc~Ghanges~_.’ ~
70 Charge for Tree Tech. Manual: New Fee of $10 per Manual + $4 Mailing
120,000 Increase in Revenue for Building Division
42,000 Shuttle Program from PAUSD
36,437 Operating Transfer-Gas Tax (Increase in Congestion Mgmt VTA fees)
30,000 Revenue from Other Agencies (Stanford Shuttle Intergration TFCA Grant)
02617330 3107
02616320 3199
02611120 3199
02617430 3199
02614210 3202
02620110 3199
02620110 3199
02616320 3100
02616100 3199
02610010 3201
02610010 3208
02610010 3306
02611100 3201
02611150 3306
02615100 3201
02615100 3203
02615100 3208
02615100 3299
02615100 3306
02615270 3201
02615270 3208
02615270 3210
02615270 3299
02615270 3306
02615280 3208
02615280 3299
02615280 3306
02615410 3201
02615410 3203
02615410 3208
02615410 3210
02616100 3201
02616100 3208
02616100 3306
02616280 3202
02616280 3203
02616350 3201
02616350 3203
02620100 3201
02620100 3203
02620100 3208
02620100 3299
02620100 3306
02611100 3001
02611120 3001
02611150 3001
02615100 3001
02615410 3001
02620110 3001
02611100 3099
02611120 3099
02611150 3099
02615100 3099
(2O,0O0)
(4,500)
(8,000)
(7,220)
(7,5OO)
(12,000)
(10,000)
(9,000)
(10,000)
(60)
(135)
(829)
(480)
(1,040)
(3OO)
(300)
(131)
(3OO)
(463)
(150)
(38)
(68)
(36)
(650)
(38)
(36)
(98)
(450)
(819)
(150)
(1,658)
(225)
(6O)
(1,463)
(3O)
(375)
(75)
(225)
(3,240)
(300)
(131)
(384)
(463)
(2,235)
(6,705)
(3,352)
(1,117)
(4,470)
(4,470)
(536)
(1,609)
(805)
(268)
Reduction in School Commute Safety Study (Reappropriation)
Eliminate Free Parking Permits Issued to Carpoolers
Reduction in Contract Costs
Reduction in Contract Costs
Purchase Field Computers from ODS CIP
Delay Web Page Enhancements
Reduction in Contract Planner
Reduction of Special Events Shuttle by 50%
Eliminatin of Mayfield Underpass Access Study
Reduction in Office Supplies
Reduction in Books-Films-Publications
Reduction in Travel & Meetings
Reduction in Offic~ Supplies
Reduction in Travel & Meetings
Reduction in Office Supplies
Reduction in Art & Photo
Reduction in Books-Films-Publications
Reduction in Other Supplies & Materials
Reduction in Travel & Meetings
Reduction in Office Supplies
Reduction in Books-Films-Publications
Reduction in Computer Software
Reduction in Other Supplies & Materials
Reduction in Travel & Meetings
Reduction in Books-Films-Publications
Reduction in Other Supplies & Materials
Reduction in Travel & Meetings
Reduction in Office Supplies
Reduction in Art & Photo
Reduction in Books-Films-Publications
Reduction in Computer Software
Reduction in Office Supplies
Reduction in Books-Films-Publications
Reduction in Travel & Meetings
Reduction in Minor Tools & Field Work
Reduction in Art & Photo
Reduction in Office Supplies
Reduction in Art & Photo
Reduction in Office Supplies
Reduction in Art & Photo
Reduction in Books-Films-Publications
Reduction in Other Supplies & Materials
Reduction in Travel & Meetings
Salary Savings - Freeze Office S
Salary Savings - Freeze Office S
Salary Savings - Freeze Office S
Salary Savings - Freeze Office S
Salary Savings - Freeze Office S
Salary Savings - Freeze Office S
Benefit Savings - Freeze Office S
Benefit Savings - Freeze Office S
Benefit Savings - Freeze Office S
Benefit Savings - Freeze Office S
3ecialist Position (PLA039)
)ecialist Position (PLA039)
3ecialist Position (PLA039)
3ecialist Position (PLA039)
)ecialist Position (PLA039)
)ecialist Position (PLA039)
3ecialist Position (PLA039)
3ecialist Position (PLA039)
3ecialist Position (PLA039)
~cialist Position (PLA039)
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO ,THE ADJUSTED BUDGET
~lOii~02615410 3099
02620110 3099
02610010 3937
02614210 3977
02610010 3099
02616100 3123
02616320 3199
02616320 3199
02611150 3302
(1,073) Benefit Savings - Freeze Office Specialist Position (PLA039)
(1,073) Benefit Savings - Freeze Office Specialist Position (PLA039)
(26,861) Reduction in Desktop Replacement
(16,586) Reduction in Vehicle Replacement Allocation
(184,618) Reduction in PERS Costs
(50,000) Traffic Model - Reverse Reappropriations Funding
42,000 Shuttle Program from PAUSD
30,000 Stanford Shuttle Integration, Offset by TFCA Grant
36,437 Increase in Congestion Management (VTA) Fees. Offset by Gas Tax Transfer
02708350 1249
02708340 1203
02709390 1310
02705250 1467
02703180 1599
02710100 r1537
02702181 1267
Revenue From Employee to Collect From Habitual Offenders & Pursue Bad
160,000 (Returned) Checks
262,000 Increase in Additional Parking Violations Revenue
28,000 Expand Contractual Agreement with Stanford
500 Increase in Fees for Temporary Use Permits for Music/Ent. etc.
50,000 REACT Task Force Reimbursement
48,738 CLEEP Technology Grant
71,300 Stanford 2000-01 Yearend Adjustment
02710410 3937 (71,543) Reduction
02700010 3977 (6,048) Reduction
02701100 3977 (4,939) Reduction
02701110 3977 (117,743) Reduction
02701120 3977 (877) Reduction
02702100 3977 (4,289) Reduction
02703180 3977 (12,779) Reduction
02704200 3977 (30,686) Reduction
02705230 3977 (3,568) Reduction
02705240 3977 (3,046) Reduction
02705250 3977 (4,417) Reduction
02706100 3977 (4,284) Reduction
02707200 3977 (5,826) Reduction
02707340 3977 (2,774) Reduction
02708340 3977 (2,070) Reduction
02708360 3977 (2,214)
02707100 3962 (170)
02707100 3961 (304)
02700010 3917 188
02700010 3001 (29,202)
02701110 3001 (60,000)
02702100 3001
02707100 3001
02700010 3003
02702100 3003
02705230 3003
02708350 3003
02710410 3003
02710400 3123
02701110 3199
02706280 3199
02710400 3503
02700010 3099
02700010 3099
02701110 3099
02702100 3099
02707100 3099
02701100 3213
02703180 3001
02701100 3213
in Desktop Re)lacement
in Vehicle Re ~lacement Allocation
in Vehicle Re
in Vehicle Re
in Vehicle Re
in Vehicle Re
in Vehicle Re
in Vehicle Re
in Vehicle Re
in Vehicle Re
in Vehicle Re
in Vehicle Re
in Vehicle Re
in Vehicle Re
in Vehicle Re
~lacement Allocation
~lacement Allocation
~lacement Allocation
~lacement Allocation
)lacement Allocation
~lacement Allocation
)lacement Allocation
)lacement Allocation
)lacement Allocation
)lacement Allocation
)lacement Allocation
)lacement Allocation
)lacement Allocation
Reduction In Vehicle Re )lacement Allocation
Gas Savings Due to City Accounts Aggregation
Electric Savings Due to City Accounts Aggregation and Retrofit
Increase in AEEP Project
Salary Savings - Freeze Lieutenant Vacancy
Salary Savings - Freeze Police Officer Position
(25,000) Salary Savings - Continue to Pay Out-Of-Class to Acting Chief Comm. Tech
(40,000) Salary Savings - Freeze Upcoming Police Captain Vacancy until April 1, 2002
(16,000) Temporary Salary Savings - Feeze Vacant Hourly .5 FTE Records Specialist
(8,000) Temporary S~.lary Savings - Freezel Vacant Clerical Position in Radio Shop
(21,000) Temporary Salary Savings - Eliminate Hourly Valet CSO Position .5 FTE
Revenue From Employee to Collect From Habitual Offenders & Pursue Bad
16,640 (Returned) Checks
(22,000) Temporary Salary Savings - Freeze Vacant Hrly .5 FTE Comp. Tech Position
(5,500) Eliminate California Law Enforcement Telecom System (CLETS) Charges
(10,000) Return Funds for Various Noise Consultant Studies to the General Fund
(3,000) Reduction in Range Rental Fee Revenue
(7,500) Deferral of Furniture and Dividers Replacement
(120,800) Reduction in PERS Costs
(10,513) Benefit Savings - Freeze Lieutenant Vacancy
(21,600) Benefit Savings - Freeze Police Officer Position
(9,000) Benefit Savings - Continue to Pay Out-Of-Class to Acting Chief Comm. Tech
(14,400) Benefit Savings - Freeze Upcoming Police Captain Vacancy Until April 1,2002
50,000 REACT Task Force Reimbursement Expense
(37,240) Salary Reallocation
6,640 Salary Reallocation
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
02701100 3299
02706270 3199
02701100 3299
02708100 3199
02710100 3210
02710100 3202
02710100 3233
02710100 3505
02705240 4064
02705230 3349
5,000 Salary Reallocation
17,500 Salary Reallocation
8,100 Salary Reallocation
31,315 Reduction in Contract Services - Attendant Parking Lot Closure
10,000 CLEEP Grant Expense
19,000 CLEEP Grant Expense
1,200 CLEEP Grant Expense
18,538 CLEEP Grant Expense
2,580 LLEBG Grant WillBbe Used to Fund the PAY Program.
(2,580) LLEBG Grant WillBbe Used to Fund the PAY Program.
02551142 1899
02511142 1899
02510100 3300
02514100 3300
02511100 3121
02515100 3100
02510010 3937
02512190 3001
02514282 3001
02514263 3001
02514275 3001
02512190 3099
02514282 3099
02514263 3099
02514275 3099
02511170 3970
02512100 3970
02511110 3970
02511140 3970
02513220 3970
02513240 3970
02513250 3970
02510010 3977
02511110 3977
02511140 3977
02511150 3977
02511160 3977
02511170 3977
02512190 3977
02513100 3977
02513220 3977
02513250 3977
02514260 3977
02514270 3977
02514280 3977
02515300 3977
02514100 3962
02514100 3961
02510010 3917
02510010 3099
02511142 3003
02511171 3003
02515300 3003
02514261 3100
02514262 3100
02514263 3100
02514265 3100
20,000 Increase in Bus Shelter Ad Revenue
4,400 Charges to Public for graffiti clean-up
(2,309)
(2,600)
(3,391)
(1,700)
(18,738)
(24,482)
(19,032)
(19,032)
(27,820)
(8,691)
(6,661)
(6,661)
(9,737)
(3,194)
(5,909)
(1,341)
(13,670)
(11,881)
(14,979)
(7,026)
(2,663)
(6,559)
(65,844)
(2,780)
(1,676)
(1,187)
(12,474)
(2,220)
(46,938)
(1,493)
(3,046)
(21,791)
(1,426)
(2,009)
(2,771)
(15,964)
9,887
(260,659)
(3,400)
(7,248)
(9,352)
(30,664)
(9,650)
(13,055)
(3,406)
Reduction in General Expense
Reduction in General Expense
Reduction in Contract Agency Personnel
Reduction in Contract Services
Reduction in Desktop Replacement
Salary Savings - Freeze Cement Finisher Position (PWD009)
Salary Savings - Freeze Sup. Facility Mgmt. Position (PWD053)
Salary Savings - Freeze Sup. Facility Mgmt. Position (PWD053)
Salary Savings - Freeze Facilities Mechanic Position (PWD100)
Benefit Savings - Freeze Cement Finisher Position (PWD009)
Benefit Savings - Freeze Sup. Facility Mgmt. Position (PWD053)
Benefit Savings - Freeze Sup. Facility Mgmt. Position (PWD053)
Benefit Savings - Freeze Facilities Mechanic Position (PWD100)
Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste
Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste
Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste
Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste
Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste
Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste
Refuse Fund to Waive Landfill Charges to General Fund for Greenwaste
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Reduction in Vehicle Replacement Allocation
Gas Savings Due to City Accounts Aggregation
Electric Savings Due to City Accounts Aggregation and Retrofit
Increase in AEEP Project
Reduction in PERS Costs
Reduction in Temporary Salaries
Reduction in Temporary Salaries
Reduction in Temporary Salaries
Reduction in Contract Services
Reduction in Contract Services
Reduction in Contract Services
Reduction in Contract Services
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Balancing Entries:
02000000 3822 (2,290,947) Budget Stabilization Reserve Funding
02000000 3849 (780,444) Infrastructure Reserve Funding of IMP CIP projects
ITotaI,Resefv~.-EiJnding~for::Midyear. :, ~,_,’~: _(3,071;391): :~.~ -:~. ~.:_ ~ .....~ .....: -- ", ’,- ~ ~~-~ :~:: ~ :-~ ......... -.,~ ~- ~ ~--~ ~ , ’,’ " ,~:’" "’ ,’1
52000000 2011 (691,130) Refinancing City Hall COPs
52000000 1602 (7,935) Reduction in Interest Income
lSubtotal ......~- ~ ~-~ ~, ’-::~ ........~ ~--~:,(699~065)~ -~:~-~ ..........":.: .....
52000000 3320 (580,000) Refinancing City Hall COPs
52000000 332.1 (119,065) Reduction in Interest Expense
Printing & Mailing 83445250 1904 (6,000) Reduction in Printing Costs
83445260 1902 (6,000) Reduction in Mailing Costs
JPriht hg~&.Mailing:subtotal~:~_- :. 4,:.’’~’’ :’~~,!(12,000)~- ~--: ~ .... - ~ ::~
Vehicle Replacement 81533750 1977 (773,377) Reduction in Vehicle Replacement Allocation
81533790 1599 300,000 CIP 81101(MSC Fuel Storage Tank Replacement) - Grant from TFCA
Printing & Mailing 83445260 3303 (6,000) Reduction in Postage Costs
83445250 3201 (6,000) Reduction in Paper Costs
lTechnology°L.::;: : ,, :-÷ 824~51~0 :"3560:,:::~ :(291;701~R~duction~in~De,skt0pReplacembnt~ F-~ ,~ :- :? ,,~::~ ~, ~:~ ,~,:::: ,,~-.~%;~ =:~. I
Vehicle Replacement 81533750 3550 (773,377) Reduction in Vehicle Replacement Allocation
81533790 3879 300,000 CIP 81101 (MSC Fuel Storage Tank Replacement) - Grant from TFCA
JN~t~lS~Expen~itg~e Adiustments ,:~-~: :.~(2,2~,078) .....~ ::~;, _,
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
~Code ~Mid~ ~A~di Desbriotion-~,’" ~.~’~’;~ ~ ~=;~ ~
1399 (50,000) Reduction in Special Revenue Fund 35 (Hamilton Ave.- Public Benefits)35000000
35OOO0O0 3850 (50,000)
49705240 1501 23,218
49705240 2011 2,580
49705240 3199 25,798
48000102 4011 10,435
48000000 3850 (10,435)
36000000 1450 (18,310)
36000000 3850 (18,310)
31000000 1899 (50,000)
31000000 3850 (6,437)
31000000 4041 (80,000)
31000000 4011 36,437
47000000 4041 226,000
47000000 3850 (226,000)
79000000 4041 50,000
Fund Balance Entry
LLEBG Grant Will Be Used to Fund the PAY Program
LLEBG Grant Will Be Used to Fund the PAY Program
LLEBG Grant Will Be Used to Fund the PAY Program
Correction for COPS BAO
Fund Balance Entry
Revenue Loss for Attendant Parking Lot Closure (Lot S).
Fund Balance Entry
CIP 10208 (Miranda Avenue Street Improvements) - Correction for SIF
Fund Balance Entry
CIP 10208 (Miranda Avenue Street Improvements) - Correction for SIF
Operational Transfer - Gas Tax (Increase in Congestion MgmtVTA Fees)
Parking Structure Bond Financing Entry
Fund Balance Entry
CIP 10225 (Cable Television Broadcasting Equip.) - Trans Settlement Funds
79000000 3850 (50,000) Fund Balance Entry
71000000 1534 21,200
71000000 1599 150,000
71000000 1801 100,000
71000000 1899 50,000
71000000 2011 (406,592)
71000000 2021 (80,000)
71000000 2027 226,000
71000000 2051 17,429
71000000 2052 278,875
71000000 2053 52,288
71000000 2054 34,860
71000000 2055 104,578
71000000 2057 (17,430)
71000000 2065 318,382
71000000 2070 . 50,000
J Ne~Cip Re~en~e~Adjustme~t~;’ .. ~i~-~.~;~ ~ -899~590:
TDA Article 3 Grant Funding for Bicycle Facilities
CIP 10121 (Homer Avenue Undercrossing) - Grant Revenue from TFCA
ClP 10204 (Library Master Plan) - Library Grant (Misc. Operating Expenses)
CIP 10208 (Miranda Avenue Street Improvements) - Correction for SiF
Reduction in General Fund Transfer-In
CIP 10208 (Miranda Avenue Street Improvements) - Correction for SIF
Parking Structures Bond Financing Entry
Reallocaton Enterprise Funds Reimbursement to Tech Funds
Reallocaton Enterprise Funds Reimbursement to Tech Funds
Reallocaton Enterprise Funds Reimbursement to Tech Funds
Reallocaton Enterprise Funds Reimbursement to Tech Funds
Reallocaton Enterprise Funds Reimbursement to Tech Funds
Reallocaton Enterprise Funds Reimbursement to Tech Funds
Parking Structures Bond Financing Entry
CIP 10225 (Cable Television Broadcasting Equip.) - Op. Trans Fr Comp. Rep!.
71000000 3879 21,200 Added Grant Expenditures to Bicycle Facilities
71000000 3879 150,000
71000000 3879 (4,346,999)
71000000 3879 (150,000)
71000000 3879 (20,000)
71000000 3879 (30,000)
71000000 3879 (25,947)
71000000 3879 100,000 CIP 10204
71000000 3879 55,000 CIP 10102
71000000 3879 (210,000) ClP 10221
71000000 3879 (174,000) CIP 10104
71000000 3879 (150,000) CIP 19309
71000000 3879 50,000 CIP 10225
CIP 10204
71000000 3879 335,000 Reserves
71000000 3879 85,000 CIP 10010
71000000 3879 (15,000)
ClP 10121 (Homer Avenue Undercrossing) - Grant Revenue from TFCA
Parking Structures Bond Financing Entry
CIP 19512 (Civic Center Waterproofing)
Council Will Help Strengthen the Bottom Line By Not Getting New Chairs
CIP 10207 (Roundabout Demonstration Project) - Delay Project
CIP 19916 - Closed
(Library Master Plan) - Library Grant (Misc. Op Exps) - See SM-05
(Civic Center Infrastructure Improvements) - Plaza Elevator Repairs
(Homer Avenue Undercrossing) - Defer Project By One Year
(Fire Station Improvements) - Defer Project By One Year
(Americans with Disabilities Act Compliance) - Defer Proj. By 1 Yr.
(Cable Television Broadcasting Equip.) - Acq. of Cable TV Equip.
(Library Master Plan) - Funding for Additional Exps From Infrastructure
71000000 4011 268,347
71000000 4027 4,956,989 Parking Structures Bond Financing Entry
(Park Facilities Improvement) - Additional Exp. for Fencing Repair
CIP 18617 (Art in Public Places) - Reduction in Project
Increase in Transfer From Capital Fund Due to Reduction in Project Carryforward
Funding
10
Exhibit A
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
13000000 1722
13000000 1711
(1,143,000) Reduction in Revenue - Due to Reduction in Debt Expense of Asset Leased
(4,579,000) Reduction in Revenue - Due to Decrease in Consumption
23000000 1711 (3,926,266)
23000000 1961 (80,734)
23000000 2052 370,000
23270200 1917 50,000
Reduction in Revenue - Due to Decrease in Consumption
Reduction in City Account Sales - Due to City Account Aggregation and Retrofit
Additional Unforeseen Costs- MPN 0123
Payment (50%) to Electric Fund for Share in the AEEP Project
23220760 1526 650,300
I SburceoCh~ng~s :~7~:~-:~ ~.’~’!,/~ ~ :~-.~-.~. (8,658,700)
13000000 4052 370,000
13231160 3962 (14,315)
13231160 3315 (2,616,000)
13231160 3101 152,183
ClP 20171 (Traffic Signals) - CEC Grant
Additional Unforeseen Costs - MPN 0122
Gas Savings - Due to City Account Aggregation
Savings in Debt Service- As a Result of Calaveras Refinancing by NCPA
Increase in legal Fees - Due to Enron Bankruptcy; Unfilled Position for Sr. Asst. City
Attorney is Used as Resource
23250220 3961
23250220 3917
23000000 4041
23250220 3165
23250220 3199
23210000 3901
(1,420). Electric Savings - Due to City Accounts Aggregation and Retrofit
879 Increase in AEEP Project
278,875 Increase Operating Transfer to Technology Fund CIPs
(350,000) Reduction in Utilities Contract Construction
(450,000) Reduction of Other Contract Services
Reduction in Cost Plan Charges - As a Result of unfilled Sr. Asst. City Attorney
(152,183) Position
23250790 3879 20,000 ClP 20235 - Add Additonal Expenses - Project Closed in Error on 6/30/01
23250790 3879 370,000 Additional Unforeseen Costs- MPN 0121
13000000 3817 (3,613,868) Rate Stabilization Reserve
23000000 3804 (2,652,851) Rate Stabilization Reserve
ISubtot~l~Ei~ctric Fu~d~ .....~- ’ ~(6,266~719).-- ~ L~ - . ~ --~: ~ ~. :,."~.
14000000 1711 (6,869,000) Reduction in Revenue - Due to Decrease in Consumption
24000000 1711 (2,121,060) Reduction in Revenue - Due to Decrease in Consumption
24000000 1962 (24,940) Reduction in City Account Sales - Due to City Account Aggregation and Retrofit
24000000 2051 (30,000) Remove Wheel Eump Truck - MPN 0212 - Correct Operating Transfer
24000000 2054 (20,000) Remove Wheel Eump Truck - MPN 0212 - Correct Operating Transfer
14231160 3100 75,000 Increase in Legal Fees Due to Enron Bankruptcy
14231160 3604 (5,686,000) Reduction in Commodity Pur. - Due to Lower Consumption & Projected Usage
52,288 Increase Operating Transfer to Technology Fund CIPs
52,666 1/3 Share in the $ 218,000 Employee Legal Settlement - Salaries
20,000 1/3 Share in the $ 218,000 Employee Legal Settlement- Overtime
IU~eChan’ges~ ....~(5~486,046)-----~.:, :~:~;~ ~_-- .....’~<~ ~-./+’~i~’--",~
24000000 4041
24210000 3001
24210000 3004
14000000 3817 (1,258,000) Rate Stabilization Reserve
24000000 3804 (2,320,954) Rate Stabilization Reserve
1
CITY OF PA~LO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
22200000 1957 (27,000) Fire Hydrant Rer~t~iby Fire Dept. Waived by Uiilities Dept. ......
3961 (5,169) Electric Savings - Due to City Accounts Aggregation and Retrofit22250210
22250210 3917 3,201
22000000 4041 17,429
22210000 3001 52,667
22210000 3004 20,000
22250220 3199 100,000
22250210 3199 125,000
22250220 3299 40,000
Increase in AEEP Project
Increase Operating Transfer to Technology Fund CIPs
1/3 Share in the $ 218,000 Employee Legal Settlement - Salaries
1/3 Share in the $ 218,000 Employee Legal Settlement - Overtime
DHS Requires Grade 3 Water Treatment Operator to be a Consultant or Empl. - Staff
is Completing Certification Training by Winter 2002
Maintenance and Upgrades to the Water/Gas SCADA System - Increased Security at
Water/Gas Stations
Repairs necessary to maintaine increased DHS requirements -
PipesNalveslFittingslFIouride pumps
22250790 3879 150,000 Additional Expense- MPN 0108
Us~e changes ~ ,:-: <~.~ ~- ~~,~-~ :-,:~,--~5~03~128 -~-~ ~
22000000 3804 (530,128) Rate Stabilization Reserve
Subtotal Water Fund DG’ ’~-’-~,.~,:-’~
25551430 1970 (61,800) Refuse Fund to Waive Landfill Greenwaste Charges to GF
ISou.rce ChantieS ~ .:’;~:. ~’ :,_~.’~- ’. ~!~’~ .....(61,800) .....~ ......~ .....’~.’----~25551430 3961 (784) Electric Savings - Due to City Accounts Aggregation and Retrofit
25210000 3917 485 Increase in AEEP Project
25000000 4041 104,578 Increase Operating Transfer to Technology Fund ClPs
25000000 3978 500,000 Increase in City Facility Rent
25551790 3879 25,000 Additional Expense- MPN 0219
28000000 2011 (211,399) Reduce Operating Transfer from General Fund
ISo~rce -Ci~an~les: ’,,~-~ -~., {--~, ,- :,~_+- ,, :,~(211;399) .....
I NetChanges_TO(From),Res~rves ....-~(21.1;399)~ ~- -
IEund~Balancin9 Entri~ ~- -~ -~ ~ - ................
STM 28000000 3804 (211,399) Rate Stabilization
CITY OF PALO ALTO
2001-02 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
26561470 3961 (41,468) Electric Savings - Due to City Accounts Aggregation and Retrofit
26561470 3917 25,682 Increase in AEEP Project
26000000 4041 (17,430) Decrease in Operating Transfer to Technology Fund ClPs
27000000 4041 34,860 Increase Operating Transfer to Technology Fund CIPs
27100000 3001 52,667 1/3 Share in the $ 218,000 Employee Legal Settlement - Salaries
27100000 3004 20,000 1/3 Share in the $ 218,000 Employee Legal Settlement- Overtime
Contract Processing Delay Resulted in Funds Being Returned to Reserves -
27250290 3199 232,000 Wastewater Collection Sewer Video Project
27250790 3879 (450,000) Change in Project Design Resulted in Savings- MPN 9914
27250790 3879 (1,200,000) Change in Project Design Resulted in Savings - MPN 0003
27250790 3879 (600,000) Contract Cancelled and Project Delayed - Rebid as Project - MPN 9913
27000000 3804 1,910,473 Rate Stabilization Reserve
ISubtotal~W-WC~Eund~, ". ::.~ ~_ ~:-.:~;" .1;9101473
3
Title
Exhibit B
2001-02 CIP Mid-Year Adjustments
Project Funding
Number Revenue Expense Source Comments
NEW=CAPITAL~p~R~ J ECTS~~
Cable Television Broadcasting Equipment 10225
(1)
Mitchell Park Library Expansion (1)10226
~TOTAL NEW~CAPJTAI; P_R~~
ADDITIONAL APPROPRIA~I~NS
Enterprise Funds
Traffic Signals Upgrade
New Vehicles
$50,000 $50,000
$85,000 $85,000
Cable JPA Trust Fund
Transfer from CIP 10103
(Electrical Systems
Improvements),
Infrastructure Reserve
Project
8930 $650,300 $0 Electric fund with
reimbursement from a
California Energy
Commission Grant
0125 $0 $20,000 Electric Distribution Rate
Stabilization Reserve
Natural Gas Back-Up Generators 0121 $0 $370,000 Electric Supply Rate
Stabilization Reserve
Fuel Truck ,0219 $0 $25,000 Refuse Rate Stabilization
Reserve
Foothills Pressure Regulating Valve 0108 $0 $150,000 Water Rate Stabilization
(PRV) Installations Reserve
Infrastructure Reserve
Park Facilities Improvements (1)10010 $0 $85,000 General Fund Infrastructure
Reserve
Civic Center Infrastructure 10102 $0
Improvements
$55,000 General Fund infrastructure
Reserve
Library Master Plan 10204 $0 $335,000 General Fund Infrastructure
Reserve
~iSub.-total4nfrasti’Ucture’Rese-r ~ , ’~ "~’,’~,/i-
Other Funds
Bicycle Facilities Improvements 19524 $21,200 $21,200 TDA Grant Funding
Homer Avenue Undemmssing
Municipal Service Center (MSC)
Equipment Maintenance Facility
Library Master Plan
10121 $150,000 $150,000 TFCA Grant Funding
81101 $300,000 $300,000 TFCA Grant Funding
10204 $100,000 $100,000 Friends of the Palo Alto
City Libraries
New broadca.sting equipment to televise
local government programming.
Project will move Police and Fire staff to
)rovide room for children’s reading
area.
Additional revenue and expense for
grant to improve traffic signals.
Additional appropriation needed due to
unforeseen costs. Project was closed
prematurely.
Additional appropriation needed due to
unforeseen costs.
Additional appropriation needed due to
unforeseen costs.
Additional appropriation needed due to
unforeseen costs.
Additional funds will be used to repair
storm damaged fencing at El Camino
Park. This item was scheduled for
replacement in a future year in the
Infrastructure Management Plan.
Emergency repairs needed for Civic
Center Plaza elevators. This item was
scheduled for replacement in a future
year in the Infrastructure Management
Plan.
Additional appropriation needed due to
hiring two architects, one for each
building and adding a sustainability
design task.
Additional revenue and expense for
grant to purchase bicycle racks and to
modify underpass barriers.
Additional revenue and expense in |he
amount of $150,000.
Additional revenue and expense for
grant to build a public CNG dispenser
and station.
Contribution for children’s programs,
paperback books for Summer Reading
program, development of two new pilot
)rograms, multicultural performances,
and purchasing reference resources.
: TOTAL:ADDITIONAL APPROPRIATIONS :~ "~ ~ ~.., $571;200 .’. :._: $571,200’
1
2001-02 CIP Mid-Year Adjustments
Title
Project Funding
Number Revenue Expense Source Comments
Infrastructure Reserve
Electrical Systems Improvements (1)10103
Library Master Plan 10204 $0
$0 ($85,000) General Fund Infrastructure
Reserve
$0 General Fund Infrastructure
Reserve
Change the name of this project to
"Building Systems Improvements" and
change description to provide for
electrical, heating, air-conditioning or
structural improvements. Transfer
$85,000 to new CIP 10226.
Change in funding source from Budget
Stabilization to General Fund
Infrastructure. $305,444
Enterprise Funds
Wastewater Collection System 9914
Rehabilitation/Augmentation Phases 10
and 11
Wastewater Collection System 0003
Rehabilitation/Augmentation Projects 12
and 13
Sanitary Sewer Manhole and Lateral
Rehabilitation/Replacement
9913
’" SUb-tbtal ,Enterptise~ ~Funds--- ..... " -~ -~
$0 ($450,000) Wastewater Collection Fund
Rate Stabilization Reserve
$0 ($1,200,000) Wastewater Collection Fund
Rate Stabilization Reserve
$0 ($600,000) Wastewater Collection Fund
Rate Stabilization Reserve
Project design change resulted in
savings. Return savings to funding
source and keep project open.
Project design change resulted in
savings. Return savings to funding
source and keep project open.
Project design change resulted in
savings. Return savings to funding
source and keep project open.
Miscellaneous
Downtown Parking Structure Indirect 19530
Cost Pool
Council Chamber Refurbishing 19625
Roundabout Demonstration 10207
Americans with Disabilities Act 19309
Compliance
Mitchell Park Library Mechanical System 10221
Replacement
Fire Station Improvements 10104
Civic Center Plaza Waterproofing
Emergency Communication System
Art In Public Places
Technology Fund CIPs
$682,390
$o
$0
$0
19512 $0
19916 $0
18617 $0
101o8,10112,$0
10212,10213,
10214,10215,
10216
$682,390 Bond Financing Entries
($20,000)General Fund Budget
Stabilization Reserve
($30,000) Street Improvement Fund
Reserve
($150,000)General Fund Budget
Stabilization Reserve
($210,000)General Fund Budget
Stabilization Reserve
($174,000)General Fund Budget
Stabilization Reserve
($150,000)General Fund Budget
Stabilization Reserve
($25,947)General Fund Budget
Stabilization Reserve
($15,000)General Fund Budget
Stabilization Reserve
($470,600)General Fund Budget
Stabihzation Reserve
Parking Structures Bond Financing
Entries
I Funding for Council member chairs is
reduced from this project to help fund
the budget shortfall.
Delay Roundabout Demonstration to
:help fund the budget shortfall.
Project is deferred and 2001-02
appropriation is returned to funding
source.
Project is deferred and 2001-02
appropriation is returned to funding
source.
Project is deferred and 2001-02
appropriation is returned to funding
source.
Carryover funding is reduced to help
fund the budget shortfall.
Project is closed and funds are returned
to the General Fund.
Funding is reduced to help fund budget
shortfall.
Reallocation of Enterprise fund’s
reimbursements to Technology fund
projects to help fund the budget
shortfall.
(1) Project description is attached.
Exhibit B
Park Facilities Improvements (10010)
Continuing - Infrastructure: Parks and Perimeter Landscape
PROJECT DESCRIPTION
This project will upgrade and/or renovate playground areas, picnic areas, park benches, bleachers, softball outfield and
soccer field fencing, irrigation systems, and signs in City parks. This project also provides for lighting repair and
improvements in parks, as well as sign and pathway repairs at community centers, libraries, and fire stations.
PROJECT JUSTIFICATION
This project will enhance the safety, quality and condition of City parks and facilities as well as address legal and gov-
ernmental mandates. Playgrou, nd areas have old or inaccessible play equipment. Additionally, lighting does not exist in
most parks and where it does, fixtures are old and replacement parts are not available. Park and other facility pathways
are in need of repair due to base failures, lack of maintenance, and tree root invasion. Picnic areas are old and dilapi-
dated and are not accessible to persons with disabilities. Signage and fences are also in need of refurbishment or
replacement.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2001-02
2002-03
2003-04
2004-05
2005-06
AMOUNT
$749,000
$871,450
$220,000
$1,158,000
$1,132,000
COMPONENTS
(Includes $85,000 added as part of mid-year adjustments.)
Bol Park: maintenance upgrades and repairs including irrigation, pathways, sig-
nage, benches, trash receptacles and drainage improvements; Boulware,
Hoover, Johnson & Eleanor Parks playground safety and accessibility repairs.
Baylands Athletic Center lighting and power circuit repair and upgrades.
Baylands Athletic Center irrigation and drainage; E1 Camino Park Scorers
Booth; Briones Park maintenance repairs; miscellaneous Community Centers
walkways, fencing, trash receptacles, benches.
Baylands Athletic Center fencing, netting, field equipment; Cameron, Mayfield,
Monroe, Weisshaarr Parks irrigation, paths, benches; miscellaneous Community
Centers walkways, fencing, trash receptacles, benches.
Sources of Funding: General Fund and Infrastructure Reserve.
2001-03 Budget City of Palo Alto
Park Facilities Improvements (10010)
continued
lP
IMPACT AND SUPPORT ANALYSIS
Environmental:
, Design Elements:
¯Operating:
¯Telecommunications:
Categorically exempt from CEQA under Section 15301.
CIP Design Consultant will be utilized.
Improvements have historically resulted in increased maintenance costs (TBD).
None
COMPREHENSIVE PLAN
This project furthers Policy C-22, C-24, C-26, C-32 and Program C-19 of the Comprehensive Plan.
CiO, of Palo Alto 2001-03 Budget
Exhibit B
Building Systems Improvements (10103)
Continuing -- Infrastructure: Buildings and Facilities
PROJECT DESCRIPTION
This project provides for electrical, mechanical, and structural system upgrades as required at various City facilities.
Facility system improvements occur on an as needed basis and therefore no specific facilities are identified. These
upgrades may include main and emergency power sources, fixtures, fire alarm systems and devices, heating, ventila-
tion, air-conditioning, and structural repairs or reinforcement.
PROJECT JUSTIFICATION
This project will allow for upgrades to the electrical systems in facilities with systems that are overloaded, or are no
longer efficient. Due to increased usage of computers and other devices over the past ten years, many buildings have
electrical and wiring systems that are outdated and at capacity. Heating and air-conditioning units in older buildings are
at the end of their useful life. Structural systems are damaged or fatigued due to equipment or increased loading.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2001-02
2002-03
2003-04
2004-05
2005-06
AMOUNT
$100,000
$15,000
$100,000
COMPONENTS
$85,000 is transferred to new CIP 10226, Mitchell Park Library Expansion, as
part of mid-year adjustments.
Sources of Funding: General Fund and Infrastructure Reserve.
IMPACT AND SUPPORT ANALYSIS
¯Environmental:
¯Design Elements:
¯Operating:
¯Telecommunications:
C~egofically exemptfromCEQA under Section 15301.
Exteriorchangessubjectto ARB review.
None
None
COMPREHENSIVE PLAN
This project furthers Policy C-19 of the Comprehensive Plan.
2001-03 Bttdget City of Palo Alto
I
Exhibit B
Building Systems Improvements (10103)
Continuing --Infrastructure: Buildings and Facilities
PROJECT DESCRIPTION
This project provides for electrical, mechanical, and structural system upgrades as required at various City facilities.
Facility system improvements occur on an as needed basis and therefore no specific facilities are identified. These
upgrades may include main and emergency power sources, fixtures, fire alarm systems and devices, heating, ventila-
tion, air-conditioning, and structural repairs or reinforcement.
PROJECT JUSTIFICATION
This project will allow for upgrades to the electrical systems in facilities with systems that are overloaded, or are no
longer efficient. Due to increased usage of computers and other devices over the past ten years, many buildings have
electrical and wiring systems that are outdated and at capacity. Heating and air-conditioning units in older buildings are
at the end of their useful life. Structural systems are damaged or fatigued due to equipment or increased loading.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2001-02
2002-03
2003-04
2004-05
2005-06
AMOUNT
$1oo,o00
$15,000
$100,000
COMPONENTS
$85,000 is transferred to new CIP 10226, Mitchell Park Library Expansion, as
part of mid-year adjustments.
Sources of Funding: General Fund and Infrastructure Reserve.
IMPACT AND SUPPORT ANALYSIS
Environmental:
¯ Design Elements:
¯Operating:
¯Telecommunications:
3
Categorically exempt from CEQA under Section 15301.
Exterior changes subject to ARB review.
None
None
COMPREHENSIVE PLAN
This project furthers Policy C-19 of the Comprehensive Plan.
2001-03 Budget Ci~’ of Pa!o Alto
Exhibit B
Cable Television Broadcasting Equipment (10225)
New - Technology
PROJECT DESCRIPTION
The Cable Television Broadcasting Equipment project will provide for the acquisition and installation of broadcasting
equipment used to televise local government programming. Local government programming is televised over govern-
ment access Channel 26 on the AT&T cable system in the Palo Alto service area, which includes the communities of
Palo Alto, East Palo Alto, Menlo Park, Atherton, Stanford and portions of San Mateo and Santa Clara counties. The
City of Palo Alto contracts with Mid-Peninsula Community Media Center to broadcast government programming over
Channel 26.
The City of Palo Alto owns cable-broadcasting equipment that is located in the City Council Chambers and is used for
broadcasting live and tape delayed City programming and other government programming. This project will replace
and upgrade this cable equipment. In addition, this project will fund cable broadcast equipment that will be installed at
the Mid-Peninsula Community Media Center to broadcast government channel programming from that facility.
PROJECT JUSTIFICATION
The cable broadcast equipment acquired through this project will replace aging equipment owned by Palo Alto and
ensure that City Council meetings and other events at City Hall continue to be successfully broadcast and taped. The
equipment will also allow greater coverage of events at City Hall when multiple events must be covered at the same
time. This benefit is the result of mobile cable equipment that the cable program producer can deploy to cover concur-
rent meetings at a location other than the City Council Chambers.
Equipment installed at the Mid-Peninsula Community Media Center will benefit the City of Palo Alto by offering gov-
ernment programming on Channel 26 providing a greater variety of programming to be scheduled for playback at times
when live meetings are not being broadcast. Current equipment for this purpose is installed only at City Hall and does
not offer the same playback flexibility as the new equipment. In addition, this equipment will create redundancy so that
government channel broadcasting can be performed from both locations. This is important in the case of equipment
failure or the lack of access to equipment due to emergency or other cause.
2001-03 Budget City of Palo Alto
Cable Television Broadcasting Equipment (10225)
continued
lP
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2001-02
2002-03
2003-04
2004-05
2005-06
AMOUNT
$50,000
COMPONENTS
Sources of Funding: Cable JPA Trust Fund.
IMPACT AND SUPPORT ANALYSIS
, Environmental:
¯Design Elements:
¯Operating:
*Telecommunications:
Not a project under CEQA.
None
Operating costs are supported by existing operating funds.
None
COMPREHENSIVE PLAN
The Comprehensive Plan contains no policies or programs directly related to this project.
CiO, of Palo Alto 2001-03 Budget
Exhibit B
Mitchell Park Library Expansion (10226)
New - Infrastructure: Buildings
PROJECT DESCRIPTION
This project involves moving the Police Adjudicator and Fire Department’s Office of Emergency Services from their
current location in a wing of the Mitchell Park Library ,to Room 3 of the Mitchell Community Center (Police) and to
Cubberley Room D4 (Fire). Additionally this project will provide for the removal of existing sink, wall cabinets and
electrical outlets, installation of an air conditioning unit, painting, new carpet, construction of a storage closet, remov-
ing existing tackboard, repairing the walls, upgrade lighting fixtures, and the installation of phone and data lines. The
space vacated at Mitchell Library by Police/Fire will have existing reading stacks moved in, new phone and data lines
for computers and lighting upgrades.
PROJECT JUSTIFICATION
Moving Police and Fire into other areas will allow the children’s reading area to expand. New computer stations can
also be added. Transfer of this funding from CIP 10103, Electric Systems Improvements, will leave sufficient funding
to complete any electrical upgrades for the remainder of FY 2001-02.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2001-02
2002-03
2003-04
2004-05
2005-06
AMOUNT
$85,000
COMPONENTS
Construction
Sources of Funding: Transfer from CIP Project 10103 (Building Systems Improvements).
IMPACT AND SUPPORT ANALYSIS
¯ Environmental:
¯Design Elements:
¯Operating:
¯Telecommunications:
Categoric~ly exempt from CEQA under Section 15301.
Any exterior modifications willrequirereview by ARB.
None
None
COMPREHENSIVE PLAN
This project furthers Policy C-19 of the Comprehensive Plan.
2001-03 Budget City of Palo Alto
Exhibit C
Summary of 2001-02 Mid-Year Municipal Fee Changes
52
53
~ll~llL~:
Police service fees are increasing
fror~/to in the following amounts:
Community Service Officer
$451535, $40/42, and $35/395.
Parking Enforcement Officer
$52/$44, $39142, and $341385.
Police Agent
$74/$95, $65/$76, and $57/$71.
Police Officer
$69/$88, $61/70, and $53/$66.
Police Reserve
$27/$34, $24/27, and $21/$25.
Police Sergeant
$82/$105, $72/84, and $63/$79.
New special fee for permit
inspection: $90
Special events temporary use
permits:
201-400 attendees: $110
401 - 600 attendees: $125
The fee increases $20 for each
additional 200 attendees.
Vehicle impound fee will increase
from $90.00 to $100.00
The overtime rates for Police personnel
have not increased for several years.
These changes will make fees
commensurate with salary increases.
None
$500The new fee will reflect the expense for
Police personnel to review and inspect
permit applications.
$6,135
61 Additional text is added to specify
61
that graffiti clean up is among the
services that fall under the
"Construction and Repair" fee.
New Graffiti Management
Services Fee (see above)
See below
The addition of this fee recognizes
the increased costs in providing
graffiti clean-up services.
None
$4,400
1, 44 The title of 400 scale ~one map
booklet is changed to ’~Zoning
Map Booklet". The fee is
increasing from $26 to $40 plus
an additional $4.00 if mailed.
This existing fee is added to
page 44 for the first time.
Updated zone map booklets have
been printed. New fee represents
printing costs and mailing.
None, revenue is already
budgeted.
Summary of 2001-02 Mid-Year Municipal Fee Changes 1
44
5, 44
41
41
The fee for the Comprehensive
Plan volume is increasing from
$2.00 to $35.00 plus an
additional $4.00-if mailed.
The word "old Comprehensive
Plan" is stricken because it is no
longer offered. The offering is
listed as "Comprehensive Plan."
The title of the Tree Book is
changed to the ’Free Manual"
and the fee is increased from
$3.50 to $10.00 plus $4.00 if
mailed. This existing fee is
added to page 44 for the first
time.
The minimum fee for
mechanical permits is changed
from $40.00 to $60.00.
This change will make the fee
consistent with the amount that the
Planning Department has been
charging for the Comprehensive
Plan volume as indicated on page
44.
The cost will include a $4.00 mail
charge.
The Tree Book is no longer
available and has been replaced
with the Tree Manual.
Change was mistakenly omitted
from the 2001-02 Municipal Fee
Schedule. This change will align
the mechanical permit fee with the
Electrical Permit Fee on page 37.
None, revenue is already
budgeted. ’
None, revenue is already
budgeted.
$70.00
The minimum fee for plumbing
permits is changed from $40.00
to $60.00.
None, ’revenue is already
budgeted.
Change was mistakenly omitted
from the 2001-02 Municipal Fee
Schedule. This change will align
the plumbing permit fee with the
electrical permit fee on page 37.
None, revenue is already
budgeted.
45 New legal fee is added for New fee will recover 100 percent of $10,000
complex projects legal services and costs incurred
relating to complex matters
requiring specialized legal services
or documents.
_~I~IBR~R¥
7 Adult overdue materials fine
increases from $0.20 to $0.25
per day.
7 Juvenile overdue materials fine
increases from $0.20 to $0.25
per day.
7 The increase recognizes the
increased costs of providing
library services.
7 Inter-library loan fee increases
from $2.50 to $7.50
Test monitoring fee increases
from $25.00 to $30.00 and from
$10.00 to 20.00 for residents.
The increase recognizes the
increased costs of providing library
services.
The increase recognizes the
increased costs of providing library
services.
The increase recognizes the
increased costs of providing library
services.
The increase recognizes the
increased costs of providing library
services.
The increase recognizes the
increased costs of providing library
services.
$10,000
Included with above
$1,000
$2,000
$250
Summary of 2001-02 Mid-Year Municipal Fee Changes 2
9 New $250.00 fee for senior non-
resident 10 play discount card -
weekdays
9,10 Addition of footnote
This new fee targets a niche of
customers and will match
competitive rates at surrounding
golf courses.
"The Director of Community
Services is authorized to establish
and use promotional fees in order to
encourage optimum play and
maximize revenue generation for
the municipal golf course.
Weekday and weekend green fees
may be adjusted to no more than
25% below the posted fees in the
creation of promotional fees."
None, revenue is already
budgeted.
RECFIEATION~ OPE I~’~SP:A ~E~,~N~Q E N C ES
12 New annual lap swim pass fee Annual lap swim pass will be a new
13
13
19
for adults ($250 fee, $180-
resident discount) and seniors
($150-resident and non-resident)
Cancellation service charge is
increasing from $10.00 to
$12.00.
Resident discounts for
instructional classes and camps
fees are increasing from $5.00 to
$7.00 and from $10.00 to $12.00
if fee is $51.00 or more.
Player fees for Palo Alto based
youth sports groups are changed
to reflect a $2.00 to $5.00 range
instead of a flat $2.00 charge.
offering for lap swimmers, and is
intended to generate $1,000 in
additional revenue.
The increase recognizes the
increased costs of providing
recreational services.
The increase recognizes the
increased costs of providing
recreational services. The resident
discount will be offset with
additional revenue through non-
resident class fee increases.
The new range will allow fees to be
adjusted annually or semi-annually
to keep pace with costs. The
requested mid-year increase is 50
cents per player.
$1,000
$2,000
$2,000
$5OO
Summary of 2001-02 Mid-Year Municipal Fee Changes 3
I
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Attachment 2
RESOLUTION NO.
RESOLUTION OF THE COUNCIL OF THE CITY OF PALO
ALTO ADOPTING NEW UTILITY RATE SCHEDULES E-18
AND G-6 OF THE CITY OF PALO ALTO UTILITIES RATES
AND CHARGES PERTAINING TO MUNICIPAL ELECTRIC
SERVICE AND MUNICIPAL GAS SERVICE
The Council of the City of Palo Alto does RESOLVE as
follows:
SECTION i. Pursuant to Section 12.20.010 of the Palo
Alto Municipal Code, Utility Rate Schedule E-18 (Municipal
Electric Service) is hereby added to read in accordance with
Sheets E-18-1 and E-18-2, attached hereto and incorporated
herein. Schedule E-18 sets forth the unbundled rates for
electricity sales to municipal customers. The foregoing Utility
Rate Schedules, as amended, shall become effective on March I,
2002.
SECTION 2. Pursuant to Section 12.20.010 of the Palo
Alto Municipal Code, new Utility Rate Schedule G-6 (Municipal Gas
Service) is hereby added to read in accordance with Sheets G-6-1
and G-6-2, attached hereto and incorporated herein. Schedule G-6
sets forth the unbundled rates for natural gas sales to municipal
customers. The foregoing Utility Rate Schedules, as amended,
shal! become effective on March I, 2002.
SECTION 3. The Council finds that the revenue derived
from the~uthorized adjustments of the electric and gas service
rates shall be used only for the purposes set forth in Article
VII, Section 2, of the Charter of the City of Palo Alto.
//
//
//
//
//
//
.//
//
//
//
//
020107 syn 0072132
SECTION 4. The Council finds that the adoption of this
resolution does not constitute a project under .the California
Environmental Quality Act, California Public Resources Code
section 21080, subdivision (b) 8
INTRODUCED AND PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:APPROVED:
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
Mayor
City Manager
Director of Administrative
Services
Director of Utilities
020107 syn 0072132
MUNICIPAL GAS SERVICE
UTILITY RATE SCHEDULE G-6
A. APPLICABILITY:
This schedule applies to service buildings and facilities owned and/or operated by the City of Palo
Alto and not currently served under G-11 or G-12.
B. TERRITORY:
Co
Do
Within the service area of the City of Palo Alto and on land owned or leased by the City.
RATES:Per Therm
Supply Charges:
1.Commodity Charge ........................................................................................$0.898
2.Administrative Fee .........................................................................................$0.015
3.PG&E Local Transportation ..........................................................................$0.021
Total Supply Charges .....................................................................................$0.934
Distribution Charge:
1. Palo Alto Local Distribution .......................................................................... $0.237
SPECIAL CONDITION:
Service under this schedule is subject to discontinuance in whole or in part, for operational
reasons or if the City experiences supply or capacity shortages. The City will exercise
reasonable diligence and care to furnish and deliver continuous service and a sufficient
quantity of gas to customers, but does not guarantee continuity of service or sufficiency of
quantity. The City shall not be liable for any damage caused by interruption of service, if the
interruption of service is caused by an act of God, Fire, Strikes, riots, war, or any other cause
that is beyond the City’s control.
The Administrative fee is equal to the allocable administrative and overhead costs incurred
by the City in providing the gas service.
PG&E Local transportation charge is equal to the cost of transporting gas from the PG&E’s
City Gate to the Palo Alto City Gate.
CITY OF PALO ALTO UTILITIES
Issued by the City Council
CITY OF PALO ALTO
UTILITIES
Effective 3-01-2002
Original Sheet No. G-6-1
MUNICIPAL GAS SERVICE
UTILITY RATE sCHEDULE G-6
(Continued)
o
The total monthly charge = therms used during the month X (comlnodity charge +
administrative fee + PG&E local transportation charge + Palo Alto local distribution charge).
Customers served under this rate schedule are not eligible for gas direct access and cannot
request a rate schedule change to any full-service rate applicable to customers who are
eligible for gas direct access (i.e. G-3, G-11, or G-12).
CITY OF PALO ALTO UTILITIES
Issued by the City Council
CITY OF PALO ALTO
UTILITIES
Effective 3-01-2002
Original Sheet No. G-6-2
MUNICIPAL ELECTRIC SERVICE
UTILITY RATE S CHEDULE E- 18
go
APPLICABILITY:
This schedule applies to service for buildings and facilities owned and/or operated by the City of
Palo Alto.
TERRITORY:
Within the incorporated limits of the City of Palo Alto and land owned or leased by the City.
RATES:
Unbundled Seasonal Energy Rates:
Per kilowatt-hour Commodit,/Distribution Public Benefits Total
Summer $0.0397 $0.0308 $0.0016 $0.0721
Winter 0.0319 0.0246 0.0016 0.0581
Do SPECIAL NOTES:
1.Calculation of Cost Components
°
The actual bill amount is calculated based on the applicable rates in Section C above and
adjusted for any applicable discounts. On a customer’s bill statement, the bill amount is
broken down into three cost components as calculated under Section C: Commodity Charge,
Distribution Charge, and Public Benefits Charge.
Seasonal Rate Changes
The Summer Period is effective May I to October 31 and the Winter Period is effective from
November 1 to April 30. When the billing period is partly in the summer period and partly
in the winter period, the billing will be computed by prorating the total kwh usage, and the
applicable rates thereto between the two seasonal periods, according to the ratio of the
number of days in each seasonal period to the total m~mber of days in the billing period.
CITY OF PALO ALTO UTILITIES
Issued by the City Council
GITY OF PALO ALTO
UTILIT ES
Effective 3-01-2002
Original Sheet No. E-18-1
MUNICIPAL ELECTRIC SERVICE
UTILITY RATE S CHEDULE E- 18
(Continued)
Power Factor
For new or existing customers whose demand is expected to exceed or has exceeded 300
kilowatts for three consecutive months, the City has the option to install VAR-hour or any
other applicable metering to calculate a power factor. The City may remove such metering
from the service of a customer whose demand has been below 200 kilowatts for four
consecutive months.
When such metering is installed, the monthly electric bill shall include a "power factor
penalty’’, if applicable. The penalty adjustment shall be applied to a customer’s bill prior to
the computation of any primary voltage discount. The power factor penalty is applied by
increasing the total energy and demand charges for any month by 0.25 percent (0.25%) for
each one percent (1%) that the monthly power factor of the customer’s load was less than
95%.
The monthly power factor is the average power factor based on the ratio of kilowatt hours
to kilovoltampere hours consumed during the month. Where time-of-day metering is
installed, the monthly power factor shall be the power factor coincident with the customer’s
maximum demand.
o Primary Voltage Discount
Where delivery is made at the same voltage as that of the line from which the service is
supplied, a discom~t of 2 1/2 percent for available line voltages above 2 kilovolts will be
allowed provided the City is not required to supply service at a particular line voltage where
it has, or will install, ample facilities for supplying at another voltage equally or better suited
to the customer’s electrical requirements. The City retains the right to change its line voltage
at any time after providing reasonable advance notice to any customer receiving a discount
hereunder and affected by such change. The customer then has the option to change his
system so as to receive service at the new line voltage or to accept service (without voltage
discount) through transformers to be supplied by the City subject to a maximum kVA size
limitation.
CITY OF PALO ALTO UTILITIES
Issued by the City Council
CITY OF PALO ALTO
UTILITIES
Effective 3-01-2002
Original Sheet No. E-18-2
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Attachment 4
LIST OF CONTINUOUS PROJECTS
Administrative Services
18614
18822
19618
19808
19914
Financial Database Upgrade
Computer Aides Mapping
GIS Application
Financial Applications Development
New Computer Acquisitions
Community Services
18617
19415
Art in Public Places
¯ Park Facilities Improvements
Public Works
General Fund
18903
18971
18670
19018
19101
19309
Sidewalk Improvements
Street Improvements (Utility Users Tax)
Street Improvements (Street Improvement Fund)
Cubberley Building Code Modification
Tank Investigation and Removal
ADA Compliance
8870
Storm Drainage Fund
Collection System Improvements
Wastew~erTreatment
8021
8022
RWQCP Plant Equipment Replacement
RWQCP System Flow Metering
Utilities
8928
8930
8931
8938
8944
9354
9703
9801
9802
9803
Electric Fund
Customer Design and Connection Services
Traffic Signals Upgrade
Communication System Improvements
Substation Protection Improvements
Substation Facility Improvements
Street Light Replacements
Underground Cable and Equipment Replacement
Fiber Optics Ring System Improvements
Fiber Optics Customer Design and Connection Services
Electric Distribution System Reconstruction and Improvements
Gas Fund
8017
8019
9230
8018/9912/0002/0104/0201
Gas System Extensions
Gas Meters and Regulators
Natural Gas Vehicle Conversions and Purchases
Gas Main Replacements
Wastewater Collection
8020
9913/9914/0003/0105/0202
Sewer System Extensions
Sewer System Rehabilitation and Augmentation
W~er Fund
8013
8014
8015
8016/9915/0004/0106
0214
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water Main Replacements
Water-Gas-Wastewater Utilities GIS Data