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Home My WebLink About2002-01-28 City Council (7)City of Palo Alto City Manager’s Report TO:HONORABLE CITY COUNCIL 4 FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE: SUBJECT: JANUARY 28, 2002 CMR: 130:02 APPROVAL OF AMENDMENT NUMBER TWO TO THE URBAN MINISTRY OF PALO ALTO AGREEMENT $2135801 TO INCREASE FUNDING IN THE AMOUNT OF $28,000 FOR FISCAL YEAR 2001-02. RECOMMENDATION Staff recommends that the Council approve and authorize the Mayor to execute the attached amendment to contract $2135801 with Urban Ministry of Palo Alto (UMPA), to increase 2001-02 funding by $28,000 (from $42,475 to $70,475) to provide food and shelter services for homeless individuals. BACKGROUND On June 19, 2001, the City Council approved the Human Services Resource Allocation Program (HSRAP) funding which designated $33,475 to Urban Ministry of Palo Alto to provide food and shelter services in Palo Alto. On August 3, 2001, staff recommended, and the City Council approved, amendment number one to the UMPA contract for an additional $9,000 because UMPA administration notified staff that the rotating shelter program was in danger of closing it doors due to a 30 percent increase in demand for services and a 50 percent reduction in fundraising from the previous year. The additional $9,000 increased the contract to $42,475. After the events of September 11, 2001, the decline in funding for UMPA has become more critical. The UMPA Board of Directors is requesting the additional $28,000 fr~om the City to assist UMPA in sustaining basic services through the rest of the fiscal year. DISCUSSION UMPA is the only service provider in Palo Alto who provides services to the hardest homeless population to serve. The agency fills an important role in the continuum of services and addresses one of the City’s highest ranked needs in the HSRAP Service Needs Priorities. Other homeless service providers depend on UMPA to serve the dual diagnosed mentally ill homeless population. CMR:130:02 Page 1 of 2 UMPA has implemented organizational and financial changes to avoid future fiscal crises. The agency has signed an agreement with InnVision, the largest homeless services provider in San Jose, to assume administrative and fiscal management of UMPA. Amendment number two will enable UMPA to continue to provide services to the homeless in Palo Alto for fiscal year 2001-2002 without any disruption and allow for a smooth transition for InnVision management as it assumes administrative responsibilities for UMPA. RESOURCE IMPACT The additional appropriation of $28,000 to UMPA will have no impact on the General Fund Budget Stabilization Reserve. The Human Services Division of the Community Services Department will absorb this one-time expense. POLICY IMPLICATIONS This recommendation is consistent with existing City policies. TIMELINE The additional $28,000 of one-time funding will be added to the remaining quarterly payments to UMPA. ENVIRONMENTAL REVIEW This program is not a project as defined by the California Environmental Quality Act and is not subject to CEQA requirements. ATTACHMENTS Attachment A: Attachment B: Agreement SO 115708 2001-02 Human Services Contracts (revised) /KA’[’I~Y E S PII~ZA-I40 WARD Director of Human Services Division DEPARTMENT HEAD APPROVAL: ~~ PAUL THILTOEN Director of Community Services CITY MANAGER APPROVAL: EMtiLY HARRISON - Assistant City Manager CMR: 130:02 Page 2 of 2 Attachment A AMENDMENT NO. TWO TO CONTRACT NO. $2135801 BETWEEN THE CITYOF PALO ALTO AND URBAN MINISTRY OF PALO ALTO, INC. This Amendment No.Two to Contract No. $2135801 ("Contract") is entered into , by and between the CITY OF PALO ALTO, a chartered city and a municipal corporation of the State of California ("CITY"), and URBAN MINISTRY OF PALO ALTO, INC., a cqrporation, located at 600 Homer Street, Palo Alto, CA 94301 ("CONSULTANT"). RECITALS: WHEREAS, -the Contract was entered into between"the parties for the provision of free grocery and free meal programs for homeless and low-income individuals in the community; and WHEREAS, the parties amended the Contract to include shelter services under the program name of Hotel De Zink; WHEREAS, the parties wish to increase the budget for shelter services by an additional $28,000 for the period January 20, 2002 to June 30, 2002; NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree: follows: SECTION i. Section 5.1.1 is hereby amended to read as "5.1.1 In consideration of the full performance of the Basic Services, including any authorized reimbursable expense, CITY will pay CONSULTANT a fee not to exceed Seventy Thousand Four Hundred Seventy-Five Dollars ($70,475.00) for the first contract year (fiscal year 01- 02) subject to approval of Section 17.12." SECTION 2. The following exhibits to the Contract are hereby amended to the attachments to this Amendment, which are incorporated in full by this reference: a. Exhibit "B" entitled "Contract Budget". SECTION 3. Except as herein modified, all other provisions of the Contract, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. // 1 020,107 lh 0052912 IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. ATTEST:CITY OF PALO ALTO City Clerk Mayor APPROVED AS TO FORM:URBAN MINISTRY OF PALO ALTO, INC. City Attorney APPROVED: Assistant City Manager APPROVED: Director of Community Services Director of Administrative Services Insurance Review Director, Human Services Division By: Name: Title: Taxpayer Identification No. 77-0034836 (Compliance with Corp. Code § 313 is required if the entity on whose behalf this contract is signed is a corporation. In the alternative, a certified corporate resolution attesting to the signatory authority of the individuals signing in their respective capacities is acceptable) Attachments: EXHIBIT "B":CONTRACT BUDGET 0201,07 Ih 0052912 CERTIFICATE OFACKNOWLEDGMENT (Civil Code § 1189) STATE OF COUNTY OF ) ) ) On /~ ~O/7, before me the undersigned, a, notary publi d for said County, personally appeared personally known to me (or _proved to me on the basis of satisfactory evidence) to be the person(~) whose name(~ is/ar~ -~bscribed to the within instrument, and acknowledged to me that ~/she/tb]~y executed the same in h~her/t~ir authorized capacity(i~s], and that by h~s~her/thgk[r signature(~) on the instrument the person(R), or the entity upon behalf of which the person(~ acted, executed the instrument. WITNESS my hand and official seal.. Signature of a tVlAURA L MOREY Commission # 121504.t Notary Public - California Sanfa Clara County 020107 lh 0052912 CERTIFICATE OF ACKNOWLEDGMENT (Civil Code § 1189) STATE OF COUNTY OF ) ) ) On ~ , before me, the undersigned, a notary~public in and for said County, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(~ whose name(~) is/ale subscribed to the within instrument, and acknowledged to me that he/s~/tk~y executed the same in his/h~_~th~ir authorized capacity(ighsl, and that by his/h~/th~r signature(~ on the instrument the person(m, or the entity upon behalf of which the- person(gN_acted, executed the instrument. WITNESS my hand and official seal. Signature of Notary~ 020107 lh 0052912 Exhibit "B" URBAN MINISTRY OF PALO ALTO (UMPA), INC. Rotating Shelter January 20, 2002 - June 30, 2002 Contract Budget Salaries ’o Insurance Audit Rent and Utiliiies Maintenance and Repair Phone Consultants Staff Development & Training Travel and Meetings Information and Technology Equipment Office Supplies & Materials Printing & Publishing Other $28,000.00 Exhibit "B" URBAN MINISTRY OF PALO ALTO (UMPA), INC. Rotating Shelter AUGUST 1, 2001 - SEPTEMBER 30, 2001 CONTRACT BUDGET Salaries Insurance Audit Rent and Utilities Maintenance and Repair Phone Consultants Staff Development & Training Travel and Meetings Information and Technology Equipment Office Supplies & Materials Printing & Publishing Other $9,000.00 Exhibit "B" URBAN MINISTRY OF PALO ALTO (UMPA), INC. Food Program FY 2001 - 02 CONTRACT BUDGET Sallies Ins~ce Audit Rent ~d Utilities Maintenance ~d Repair Phone Consult~ts Staff Development & Training Travel and Meetings Information and Tec~ology ’Equipment O~ce Supplies & Materials Printing & PublisNng Other $33,475.00 ,m. Jec~ie Raskopf At. W~ghtman Insurance To: Don Jansen Fax#: (631) ¢38.2635 Date. 1/10/02 12:51 PM Page 2 of 2 ~ ACORD,,CERTIFICATE OF LIABILITY INSURANCE o,,o~i~m.~- i 0Z/ZO/02 ~LDER. T~ CER~F~TE ~E8 ~T ~O, ~T~D OR ALTER ~ COVE~OE£~KORDED BY THE ~1;~ BELOW, RSURER$~leFORI~NO COVERAGE Travelers Ins~ranoe The State USII Companies ~N SURER ! oT/o±/oz o7/oi/o2 1, 0’O0~ 000 100,000 5,000 2,000,000 2 ~ 000, O00 ~ ocOJ~tcE I s | | $ $ s Z000000 sZO00000 POLICIES.AGGREGATE LIMITS SHOW MAY HAVE BEEN REDUCED BY PAID A I ~GE~ IBB0424ZL020TCT01 0~/01/01 ~oc~ A ~ ~o 810883Y6916TCT01 07/01/01 C ~ov~’ ~i~393620~2 0~/0~/0~ I A Prop~t~ ~eotion X660424II020TCT01 Og/01/01 5 Cz~ S~otlon 3~096~90~0~101/01 p~f of oov~age L 07/01/0Z 07/01102 o~/o~/9~ P~00F** Attachment B 2001-02 Human Services Contracts COMMUNITY SERVICES DEP.ARTMENT Funding Source 2000-01 Base Budget 4.52% CPI Increase One-time Increase One-time increase for Urban Ministry from CSD Budget Base Budget Increase for La Comida 2001-02 Adopted Budget $1,192,726 $53,911 ’ $50,743 $37,000 $14,200 $1,348,580 Use of Funds Sole Source Contractors Two-Year Contractors Total 2001-02 Use of Funds $878,326 $470,254 $1,348,580 Adopted Budget 2000-01 EXPENDITURE CATEGORY Sole Source Contractors Avenidas - Senior Services (1) PACCC - CC Subsidy and Outreach (1) Second Harvest - Operation Brown Bag (1) Sole Source Contractors Subtotal 426,827 418,889 7,028 $852,744 HUMAN RESOURCE ALLOCATION PROCESS Two-Year Contractors Adolescent Counseling Services Alliance for Community Care - Homeless Outreach Agency Requests 2001-02 93,484 123,548 25,706 30,000 2001-03 Budget City of Palo Alto 147 2001-02 Human Services Contracts continued Adopted Budget 2000-01 Agency Requests 2001-02 HUMAN RESOURCE ALLOCATION PROCESS - continued American Red Cross - Homelessness Prevention (2)12,000 Community Assoc. for Rehabilitation - Disabilities Ser-42,524 vices Community Technology Alliance La Comida - Senior Nutrition 17,993 MayView Community Health Center - Health Svc. For 16,918 Low-Inc. Outreach & Escort - Senior Outreach Penin. Assoc. of Retarded Children & Adults - Rec. &14,595 Community Bldg. Project Sentinel - Mediation Services 64,451 Senior Adult Legal Services - Legal Assistance to Elders 8,000 Social Advocates for Youth-Safe Place 7,697 Support Network for Battered Women 19,365 Urban Ministry of Palo Alto (2) (4)32,500 YMCA-Palo Alto Branch-Ventura Activity Center 8,000 YWCA - Rape Crisis Center 11,012 YWCA - Youth Community Service (2)12,000 Subtotal Two-Year Contractors $386,245 13,200 53,811 27,000 38,712 18,000 12,900 18,813 68,000 8,000 12,500 25,000 76,743 30,000 13,000 20,000 $589,227 (1)Not part of the Human Services Resource Allocation Process in 2001-02 (2)Received City funding outside of the HSRAP process in fiscal year 2000-01 (3)Agencies receiving one-time funding in 2001-02 will receive an additional one-time appropriation in 2002-03 adjusted for inflation. These one-time appropriations are not part of the HSRAP base budget. (4) The one-time amount appropriated to the Urban Ministry is a special one-time adjustment made during the year. 148 City of Palo Alto 2001-03 Budget