HomeMy WebLinkAbout2002-01-14 City Council (6)City of Palo Alto
City Manager’s Re rt
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE:
SUBJECT:
JANUARY 14, 2002 CMR: 109:02
APPROVAL OF BUDGET AMENDMENT ORDINANCE IN THE
AMOUNT OF $175,000, RECEIVING FROM CALIFORNIA ARTS
COUNCIL GRANT TO CREATE CAPITAL IMPROVEMENT
PROGRAM PROJECT 10224, CHILDREN’S THEATRE SOUND
AND LIGHT SYSTEMS UPGRADE
RECOMMENDATION
Staff recommends that Council approve the attached Budget Amendment Ordinance
(BAO) to receive a grant of $175,000 from the California Arts Council creating Capital
Improvement Program project 10224, Children’s Theatre Sound and Light Systems
project.
BACKGROUND
The sound and light systems, critical to the operation of the Children’s Theatre, have not
been replaced since 1980. At that time, the installation of the then-new analog light and
sound systems, replaced systems that had been installed in the mid 1960’s. The average
life span of a theatre sound or light system is approximately fifteen years. It has been
twenty years since the last overhaul; and since that time theatre technology, like that of
the rest of the world, has shifted from analog systems to digital systems.
DISCUSSION
At the May 2001 Finance Committee budget hearing, the Friends of the Children’s
Theatre expressed their concern to the committee regarding the absence of the Children’s
Theatre light and sound systems in the 2002-03 Capital Improvement Project. The City
Manager expressed to the Finance Committee his confidence that such funding could
likely be found from grant making agencies, foundations, or other non-city sources. With
the help of Kenneth Emanuels, the City’s state legislative advocate, State Assemblyman
Joseph Simitian secured a State appropriation of $175,000 for upgrades to the Children’s
CMR:109:02 Page 1 of 2
Theatre sound and light systems upgrade that was included in the California Arts Council
annual appropriation.
RESOURCE IMPACT
The intended improvements will reduce production and maintenance time for technicians;
increased circuitry will reduce lighting installation time; and digital sound equipment will
reduce production time and decrease troubleshooting time. The attached BAO creates
and appropriates CIP number 102224. This BAO has no impact on the Budget
Stabilization Reserve and no future year General Fund ongoing costs are anticipated.
POLICY IMPLICATIONS
This report is consistent with existing City policies.
TIMELINE
Funds will be expended or encumbered in FY 2001-2002.
ENVIRONMENTAL REVIEW
The program is not a project as defined by the California Environmental Quality Act and
is not subject to CEQA requirements.
ATTACHMENTS
Attachment A:
Attachment B:
Budget Amendment Ordinance
Project Description
PREPARED BY:
DEPARMENT HEAD:
CITY MANAGER APPROVAL:
LEON
PAUL THILTGEN
~~. ~~m,_,Us~~N~, _it~ces
Assistant City Manager
CMR:XXX:XX Page 2 of 2
ATTACHMENT #A
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PAL0 ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2001-02 TO
ACCEPT GRANT FUNDS FROM THE CALIFORNIA ARTS COUNCIL AND
TO CREATE AND APPROPRIATE CAPITAL PROJECT, NUMBER 10224,
FOR CHILDREN’S THEATRE LIGHT AND SOUND SYSTEMS UPGRADE IN
THE AMOUNT OF $175,000
WHEREAS, pursuant to the provisions of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June. t1,
2001 did adopt a budget for fiscal year 2001-02; and
WHEREAS, the California Arts Council has given an appropriation
of $175,000 to the City of Palo Alto for the Children’s Theatre
Light and Sound systems upgrade; and
WHEREAS, the budget needs to be amended to create and fund a
capital improvement project for the Children’s Theatre Light and
Sound systems upgrade; and
WHEREAS, City Council authorization’is needed to accept and
expend the grant receipts; and
WHEREAS, the additional appropriation of funds is for one-time
expenditures and no future year General Fund ongoing costs are
anticipated; and
WHEREAS, City Council authorization is needed to amend the
2001-02 budget as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as follows:
SECTION i. Capital Improvement Project (CIP) 10224, Children’s
Theatre Light and Sound Systems Upgrade is hereby created.
SECTION 2. Revenue in CIP Project Number 10224 is increased by
the sum of One Hundred Seventy-Five Thousand Dollars ($175,000) for
receipt of funds from the California Arts Council.
SECTION 3. The Sum of One Hundred Seventy-Five Thousand
Dollars ($175,000) is hereby appropriated to Capital Improvement
Project No. 10224.
SECTION 4. The transactions above will have no impact on the
Budget Stabilization Reserve.
SECTION 5. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 6. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
SECTION 7. As provided in Section 2.04.350 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption.
INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:APPROVED:
City Clerk Mayor
APPROVED AS TO FORM:City Manager
Senior Asst. City Attorney Director of
Services
Administrative
Director of Community Services
ATTACHMENT #B
Children’s Theatre Light and Sound Systems Upgrade
(10224)
New- Miscellaneous
PROJECT DESCRIPTION
This project will replace outdated lighting and sound systems and equipment at the Palo Alto Children’s Theatre. To
provide the infrastructure necessary to utilize current technology and digital equipment which has become the standard
in theatre equipment.
PROJECT JUSTIFICATION
The majority of the Children’s Theatre lighting and sound equipment was purchased and installed in
approximately 1980. The lightboard has failed during two productions. This equipment is now obsolete and
repair parts are not readily available. Lighting equipment, in particular is now primarily digitally controlled and
requires that the facilities be wired to accept this type of equipment. The (ontrol equipment also needs to be
replaced with equipment compatible with the now standard digital equipment. Digital lighting equipment is more
sophisticated and reliable and will increase lighting capability while decreasing maintenance costs and power
consumption.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2001-02
2002-03
2003-04
2004-05
2005-06
AMOUNT
$175,000
COMPONENTS
Design and Implementation
Sources of Funding: Grant from California Arts Council ($175,000)
IMPACT AND SUPPORT ANALYSIS
¯Environmental:None
¯Design Elements:None
¯Operating:None
¯Telecommunications:None
COMPREHENSIVE PLAN
This project furthers the Comprehensive Plan Program C-19.
2001-03 Budget City of Palo Alto 1