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Home My WebLink About2003-12-16 City Council (2)City of Palo Alto City Manager’s Report TO:HONORABLE CITY COUNCIL ATTENTION: FINANCE COMMITTEE FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE SERVICES DATE:DECEMBER 16, 2003 CMR: 540:03 SUBJECT:2002-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS REPORT This is an informational report and no Council action is required. BACKGROUND This report provides information on the status of the City’s Capital Improvement Program (CIP) projects as of the end of fiscal year 2002-03. In the attached matrix (Attachment A), all City departments have submitted information on their projects and commented on any issues that might cause a change in the scope or timing of the projects. Information in this report is intended to keep Council abreast of progress on all CIP projects that were open at the beginning of the 2002-03 fiscal year and on those projects that were added or completed during the same fiscal year. DISCUSSION The attached matrix categorizes CIP projects into minor projects (projects which can be completed within a one-year period) and multi-year projects (projects which have multi-year budgets and!or complex implementation schedules with identifiable phases). The project status portion of the matrix identifies the phase the project was in at fiscal year-end. Information on phases is intended to give Council a perspective on how much progress was made on a project. Three distinct phases are utilized, as follows: CMR: 540:03 Page 1 of 3 Phase:Activities: Pre-Design Design Construction o Preparation of feasibility study o Development of a master plan o Definition of a project scope o Preparation of an Environmental Impact Report o Hiring a design consultant o Completion of project design o Soliciting bids or proposals o Acquisition of major equipment o Installation o Implementation of a project The comment section of the matrix provides Council with information clarifying the status of certain projects. In the attached matrix, projects are listed by department for the General Fund and by fund for the Enterprise and Internal Service Funds. Within each department or fund, the projects are ordered by project number, which includes the year of Council approval (year of approval is shown by the second two digits of the 5-digit project number or the first two digits of a 4- digit project number). The matrix also includes information on the total or accumulated budget for projects, the remaining budget as of the beginning of the fiscal year, and the fiscal year expenditures through June 30, 2003 including commitments (encumbrances). The matrix does not include "continuous" projects. These projects, such as water meter replacement, have no definitive beginning or end dates and receive ongoing funding to reflect continuing replacement cycles or commitments. During fiscal year 2002-03, progress was made on all of the City’s "continuous" projects (Attachment B). At year-end, all completed CIPs (after settlement of encumbrances) and CIPs where no activity is planned in the near future were closed and the remaining balances transferred to the Budget Stabilization Reserve for General Fund projects; to Retained Earnings for Internal Service Funds; and for Utility Fund projects, to the appropriate Rate Stabilization Reserve. CMR: 540:03 Page 2 of 3 A separate analysis of all Infrastructure Management Plan (IMP) projects has been prepared. At June 30, 2003, the status of IMP projects was: Total Adjusted Budget FY 2002/03 Less: Actual expenditures as of 6/30/03 Encumbered Balance as of 6/30/03 Projects not yet started Projects in design Projects to be closed as of 6/30/03 Projects delayed Project bids were too high - to be rebid or project scope adjusted Project needed larger amounts of funding Projects ongoing $18,046,300 (6,408,299) (3,220,766) (341,800) (4,200,174) (563,837) (1,438,872) (367,166) (299,354) (1,206,032) $0 ATTACHMENTS Attachment A: Attachment B: PREPARED BY: Year-end Capital Improvement Projects Status Matrix List of Continuous Projects Staff Accountant F. JACK(]~ AGUST~ Staff Accountant DEPARTMENT HEAD APPROVAL: CITY MANAGER APPROVAL: CARL YE¢S - --" Director, ldministrative Services "- " ~LY HARRISON Assistant City Manager CMR: 540:03 Page 3 of 3 FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND ADMINISTRATIVE SERVICES DEPARTMENT Attachment A 10106 Enterprise Backup Solution 10107 City Network Hardware Redundancy 10108 Systems Management 10109 Acquisition Crime Analysis Soft\vare 10110 Map Printing Plotter 10111 Vehicle Routing Application 10112 IT Disaster Recovery Plan i10225 Cable Television Broadcasting Equipment Minor $70,000 $70,000 Minor $57,500 $0 $0 Minor $320,000 $149,294 $137,141 Minor $75,000 $45,173 $45,150 Minor $50,000 $2,414 $2,200 Minor $50,000 $26,050 $26,050 Minor $270,000 $270,000 $0 Minor $50,000 $36,014 $1,178 $0 $70,000 Design $0 Complete $12,153 Design $23 Complete $214 Complete $0 Complete $270,000 Design S34,837 Construction JunO5 Dec 04 Jun 05 Jun 05 Evaluating vendor solutions and awaiting the completion of the Computer Room remodelling. Tolal budget of $57,500 transferred to CIP #10216 thru a FY 02-03 BAO. Testing software is needed however, this cannot be pursued until City. SAP is completed. Evaluating strategic approaches to disaster recovery. Continuing equipment improvements for the cable booth. FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND ADMINISTRATIVE SERVICES DEPARTMENT 19516 Permit Information Multi-Year $890,000 $264,416 Tracking System $105,761 $158,655 Construction Iun04 Code enforcement is being implemented. Various other departments still need to be addressed. This funding is also for the Accela automation software license. As the permit tracking needs to be assessed for replacement by SAP functionality, the ;oftxvare licensing and funding for such may need to be extended further. 19711 Citywide Network Multi-Year $410,000 Improvements $0 S0 $0 Complete Adjusted budget of $26,901 transferred to CIP #10216 thru a FY 02-03 BAO. 0021 / Ne,v Phone System Multi-Year $730,000 $728,968 2201 $4,223 $724,745 Design Jun 06 Continuing evaluation of developing technolo~. A test site has been installed at 1003 Elwell Court. Also researching an Open System IP PBX. 0027 Renovations and Multi-Year $800,000 $754,004 Up~ades to Data Management 0212 DesktopAutomation Multi-Year S55.000 $55,000 S744,629 $9,376 Complete $683 $54,317 Design Jun 04 Currently evaluating desktop automation software for web updates. 0213 Institutional Network Multi-Year $I,000,000 $1,000,000 (I-Net) $40,000 $960,000 Construction Jun 06 In preparation to connect to the l-Net the City made fiber optic connections to nine sites: Fire Stations 1-5, Cubberley, Mitchell Park, Lucie Stem and the Main Library/Art Center campuses. After a delay in 2003, Comcast is nearing completion of the I-Net. Once completed, the implementation phase of I-Net \~11 be initiated in the first half of 2004. The implementation phase requires the ~urchase of additional 1-Net equipment. 0214 eGov - Web Infrastructure and Application Multi-Year $400,000 $354,166 0215 Cib~vide GIS Data Multi-Year $768,530 $625,248 Infrastructure and Applications S0 $354,166 Pre-design Jun 06 $305,006 $320,242 iConstruction Jun 04 Currently laying the foundation for eGov with ERP and some other related projects. 0216 Enterprise Resource Multi-Year $3,059,726 $2,966,908 Planning 12200 Acquisition of New Multi-Year $150,000 $150,000 Computers $2,964,369 $2,539 ~’onstruction Mar 04 $106,675 $43,325 Construction JunO4 FY 02,03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND COMMUNITY SERVICES DEPARTMENT 19901 19905 10113 10224 10301 10305 Robles Park Irrigation $649 Improvements Cubberley Athletic Minor $30,000 $16,267 Field Irrigation El Camino Median Minor $1,527,000 $1,449,000 Landscape Children’s Theatre Minor $210,000 $210,000 Light & Sound Systems Upgrade Wildhorse Valley Minor $160,000 $160,000 Vehicle Bridge Replacement Lucie Stem Minor $45,000 $45,000 Community Theatre Stage Floor Replacement $646 $1,840 $15,380 $1,244 $101 $o $3 514,427 $1,433,620 $208,756 S159,899 545,000 Complete Complete Design Construction Design Design Jan 04 Oct 03 Sep 04 Jan 04 Phase 1 median landscaping. 19414 19418 "1’9801 19803 19812 19910 19911 Park Irrigation and Backflow Improvements Multi-Year $1,708,000 $112,431 Libmr3’ Automation Multi-Year $1,286,751 5712,519 Service School Site Irrigation Multi-Year $691,000 $203,491 Mitchell Park Multi-Year $2,382,644 $1,350,141 Facilities Arastradero Preserve Multi-Year $339,800 $261,897 Gateway Community Theater Multi-Year S891,000 $69,934 Renovation Cubberley Theater Multi-Year $120,000 $3,280 Improvement $107,441 S43,331 $46,063 $478,573 532,786 $67,227 $3,279 S4,989 $669,188 $157,427 $871,568 $229,110 52,708 $1 Construction Design Design Design Design Complete Complete Jan 04 Jun 04 Sep 04 Nov 04 Jun 05 Jordan Middle School Phase 2 Final construction drawings are being prepared. FY 02-.03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND COMMUNITY SERVICES DEPARTMENT 10001 Park Trails Multi-Year $88t,000 $648,433 $369,783 $278,650 Design Jun04 Phase 2 10002 Open Space Lakes & Multi-Year $110,000 $21,739 $21,739 $0 Complete Ponds Maintenance 10003 Bayland Parking and Multi -Year $897,000 $679,321 $60,272 $619,050 Design Nov 04 In bid process. Site Improvements 10009 Medians, Islands and Multi-Year $468,000 $439,466 $9,987 $429,479 Design Jun 05 Re-landscaping all medians Planters Renovation and island on San Antonio Projects Road. 10010 Park Facilities Multi-Year $1,755,450 $646,989 $144,811 $502,178 Design Improvements New play.L, rounds at three parks in design phase with an estimated completion date Dec 03. Baylands Athletic Center electricals design due for completion Apr 04. 10114 Community Services Multi-Year $334,000 $319,217 $19,863 $299,354 Design Feb 04 Main Libra,, and Art Center. Facilities Lighting Lucie Stem Parking Lot and Enhancements Golf Course Parking Lot. 10218 Palo Alto SOFA Park Multi-Year $236,000 $221,616 $1,365 $220,251 Design Dec 04 Interim park construction. FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND FIRE DEPARTMENT 10211 10302 ~rSCBA Apparatus Floor Lockers for Fire Stations #1,3,4,5,7 & Additional Fire Frequency 19312 Fire Communications Computer Systems 10015 Fire Station Driveway Modification and Wstallation of Oil!Water Separator System $40,000 $40,000 $95,000 $95,000 $15,413 $0 Complete $40,000 Ongoing ~Mar 04 Jan 04 Channel partially operational. Additional equipment in bid Multi-Year $485,050 i $196,383 Multi-Year $171,000 $3,975 $185,223 $3.857 $11,161 Construction Feb 04 $119 Vendor work scheduled Jan 04. Project deferred until FY 034)5 due to the bottom line expenditm-e reduction plan. FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF) PLANNING DEPARTMENT 19524 Bikeway System Minor $51,200 549,600 Improvement (SIF) 10116 Sheridan Sidewal "ks Minor $31,000 $31,000 10205 El Camino Re~/Minor $61,000 $61,000 Vantura Avenue Traffic Si~anat 0206 Traffic Sig.nal San Minor S280,800 S280,800 Amonio/Hwy 101 10223 Mastar Schematic Minor $288,000 S150,333 Design $2,636 SO $0 $150,333! $31,000 $61,000 S280,800 sol Design Closed Desi_ma Consti’uction Pre-Design Dee 05 Dec 04 Mar04 Reappropriation in the amount of $49,000 was approved by Council an Janua.D" 13,2003. Projects will be implemented in conjunction witl" Bicycle Plan recommendations. No antivity for more than 2 years, Caltrans is the lead agency for this project. Caltrans indicated that the will fund the project in FY 04-05. Caltrans is the lead agency for this project. City’s share for this project is estimated to be $280,800. City will execute cooperative agr_ eement with Caltrans in Aug 03 who will implement this project. Draft Plan was completed and endorsed by the Planning and Transportation Commission in Mar 03. A study session with the City Council will be held in early 2004 Cattrans Distinct 4 has l applied for _m-ant funds to install improvements at Stanford Avenue and El Camino Real consistent with ithe 6-lane option in the Draft Plan 19310 ]Embarcadero Pedestriar i Bike Bridge Path Extension (SIF) El Camino Real Improvements (SIF) Multi-Year $2,024,555 $1,741,391 Multi-Year $212,750 S 17,745 $1,232,141 $16,218 $509,250 S1,527 Construction Complete Mar04 The project is being managed by Public Works Engineering. FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF) PLANNING DEPARTMENT 19813 School Commute Safety Multi-Year $300,000 S141,364 Improvements (SIF) 19814 Residential Arterial Traffic Calming (SIF) 10026 Local and Neighborhood Collector Street Traf~c Calming Program 10117 El Camino Real/Churchill Avenue $24,501 S116,864 Design Dec 04 The remaining projects include into-section modifications at Stanford Avenue and El Camino Real which must be coordinated with Calmms. Multi-Year S125,000 $16,029 SO S16,029 Complete Muhi-Year $320,000 S287,451 $227,245 $60,206 Construction TBD Since the formal start of the Neighborhood Traffic Calming Program in Apr 01, 13 projects have been initiated, two of which are ~hase two of the original project. Five of these have been on collector streets and the remainder on the local streets. Trials have been Implemented for 7 of the I l projects. Two trials have been successfully completed and are waiting for permanent approval Two trial were not successful. One project is nearing a possible trial ant one project is just starling Three of the eleven projects ended with no action. Several other qualified projects are on the implementation waiting lisL M ulti-Yeas S 100,000 S 100,000 SO SlO0,O00 TBD Project has been postponed indefinitely due to the bottom line expenditure reduction plan FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND POLICE DEPARTMENT 10217 Public Safety Mobile Data Computer 19109 Police Computer Systems 19913 Police Records Management Minor $75,000 Multi-Year $1,133,762 Multi-Year 5526,435 $75,000 $34,004 $375,518 $0 $338,183 $75,000 Construction Jan 04 534,004 Complete $37,335 Construction Jan 04 FY 02~3 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT 19820 Public Safety Building Minor $765.028 $343.158 10004 Dowmown Library Roof Minor 5103.000 $24.680 Replacement and Exterior 10005 MSC Bui|ding A. Emergency Minor $100.000 $89,803 Generator Replacement 10007 Art Center Plumbing Minor $32.000 $31.966 Replacements 10008 Mezzanine Heating - Ventilation. Minor $100,000 $84,494 Air Condition (HVAC) System improvements 1~17 Adobe Creek Pedestrian/Bike Minor $100,000 S93.446 Undercrossing and Highway 101 Pedes~aofBike Overpass Lighting Improvements 10018 Sand Hill Road Bridge Minor $83,000 $78,475 ’~101 " Children Theater Extarior Minor $45,000 $44.931 10119 Baylands Bike Trail Minor $100.000 $I00.000 Replacement ~’0204 " ILibrary Master Plan Project Minor $977,550 $157,162 iDefinition Study 10208 Miranda Avenue Street Minor $100,000 S0 improvements 10219 Fire Station Seismic Evaluation Minor 5125,000 S105.818 10220 Golf Course Maintenance Shop Minor $60,000 $58,559 Improvements ~ 0226 Mitchell Park Library Expansion Minor $85.000 $83,250 10304 Roth Building Wings Demolition Minor $1,235,350 51,235,350 10306 Animal Service Protective Minor $160,000 SI60,000 Holding Kennels $342.258 $0 $76,035 S5,553 S0 $0 $7,055 $23,526 536,437 5126,087 $0 $46,001 $58,559 $83,151 $197,687 5900 $24,680 $13,768 $26,413 $84,494 $93,446 $7t,420 521.405 $63.563 $31,075 $o $59,817 $o $99 $1,037,663 $160.000 Design Complete Complete Complete Complete Complete Design Complete Complete Complete Complete Complete Complete Complete Closed Apr 04 Sep 04 Feb 04 Conceptual designs, site evaluations and funding options will be presented to Council for direction. Project will bid and ready for construction after June 15, 2004. Due to Fish & Game regnlations there is a small window of time that we can do construction in or near San Francisquito Creek. Staff negotiated an agreement with Summerhill Homes whereby Summerhill will do the demolition of the Roth Building wings. This project will be incorporated into PE-04014 - Animal Shelter Expansion and Renovation FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT 185081 Public Buildings Smactura]; 19906 Current Projects are College Terrace and Children’s Library, MSC Study Multi-Year $6,958,297 $563,992 18918 Harbor Improvements Multi-Year $2,139,000 $115,093 19102 Arastradero Lake Dam Multi-Year 5280,000 $35,313 19406 Rinconada Pool Site Multi-Year $1,755,000 $44,599 Improvements 19505 Revenue Collection Remodel Multi-Year $85,000 $57,470 19512 Civic Cemer Plaza Multi-Year 5250,000 $178,084 Waterproofing 19514 Facilities Roof Replacemants:Multi-Year $1,128,000 Mitchell Park Comm Ctr. & Library, Station 5 $174,299 6900 Downtown Parking Structure Multi-Year $39,986,753 535,881,68I Indirect Cst P 19608 Downtown Urban Design Multi-Year $1,220,349 $105,149 Improvements 16624 Golf Course Improvements Multi-Year $6,284,228 $105,257 19704 Traffic Control Safety Devices Multi-Year $320,000 $284.161 $12,305 $551,688 Pre-design ]un 04 $43,758 $71,335 Complete $0 $35,313 Complete $35,004 $9,595 Complete $56,727 $743 Complete 5168 5177,916 Design Dec03 $0 $174,299 Complete $27,894,101 $7,987,579 Construction Dec03 $442 5104,708 Complete $0 $105,257 Complete 5188,175 $95,986 Complete Staffhas requested that CIP #18508 be closed and has requested new individual projects be opened for College Terrace and Children’s Library in 03-05 Capital Improvement Project budget process. CIP #19906 is in pre..design phase. Feasibility study is in prograss and once the study is complete, findings and recommendations will be presented to Council. Mandatory monitoring required. Staffwill hire additional consultant to conduct further investigation and analysis ir order to make recommendations for future repair and seek alternatives to a costly replacemem Project consists of CIP numbers - 19530, 10122, 10123 and 10124 Phase 1 complete. 19707 Fire Station Emergent’Multi-Year $415,000 5369,148 Generator Replacement 19815 Arastradero Rd. Bike Lane Multi-Year 5455,000 5353,349 Improvements (SlF) 19907 San Marco Drive Bridges Multi-Year $ I 18,000 $ t 04,567 19922 3rd Fir - Civic Center Multi-Year $481,934 565,413 5356.t00 $13,048 Complete $338,101 S15,248 Complete 50 $104,567 Construction Jan 04 S0 565,413 Complete Fit).’ of Menlo Park staned construction in Fall 2003 10 FY 02~3 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS GENERAL FUND PUBLIC WORKS DEPARTMENT ’10923 Page Mil!Pdanover Multi-Year $850,000 $776,696 ’10006 Roofing Replacement Multi-Year $180,000 583,567 10019 Inspection and Testing for Multi-Year $75,000 $10,377 Hazardous Materials 10020 Office Space Renovation and Multi-Year $882,934 $143,052 Reallocation 10102 Civic Cantar In frastructure Multi-Year $1,372,000 $1,317,986 lmprovemants 10103 Electrical Systems lmprovement~ Multi-Year $115,000 $114,697 $30 $776,666 iDesign Jun 04 $323 $83,244 !Ongoing ~ar04 $0 $10,377 Complete Staffis finalizing design and will bid in Spring 2004. Construction funding is budgeted in FY 0405. Project delayed due to issues with Purchasing that are now resolved. Projects to be completed in FY 03-04 are the Baylands Interpretive Center, Baylands Athletic Center, and Lucie Stern Community Theatre Scene Shop 10104 Fire Shafion Improvements Multi-Year $174,000 $174,000 10105 Lucie Stern Community Center Multi-Year $5t,000 $50.975 Improvements 10121 Homer Avenue Undercrossing Multi-Year $2,800,000 $2,396,958 10210 New Vehicles Multi-Year $190,000 $29,823 5113,731 $29,321 Ongoing Dec03 $309,945 $1,008,041 Design Jan 04 $12,087 $102,611 Ongoing JunO4 $4,000 $170,000 Design Dec 04 $0 $50,975 Design Mar04 $216,088 S2,180,870 Design Dec03 $0 $29,823 Complete Sixth floor renovation will be completed in FY 03-04. Currently working on design phase for the elevator upgrades. Rinconada Pool Boiler replacement and Park restroom electrical upga’ades will be completed in FY 03-04. Project combined "~,’ith seismic upgrade of fire stations. Project re-assigned to Public Works Engineering then returned to Facilities Division due to staffing changes. Design completed. Construction conh--act will be awarded in Jut 03. 10222 Facility Interior Finishes iMulti-Year $100,000 $99,100 ~0300 Foothills Park Interpretive Multi-Year $20,000 $20,000 Center Mechanical Upgrades $34,700 S64,400 Construction Dec 03 $5,182 S14,818 Design Dec03 Project delayed due to Purchasing issues that are now resolved. Sixth floor renovation will be completed in FY 03-04 Design completed. Contractor selected. Contract documents being prepared. 11 FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS INTERNAL SERVICE FUND GENERAL FUND PUBLIC WORKS DEPARTMENT 10022 1 MSC Fuel Sturage Tank/Svc Minor $900,000 $740,350 81101 Island Replacement 10023 1 MSC Equipment Washing Minor $300,000 $274,214 81102 Facility Up_m’ade 81100 MSC Equipment Maintenance Minor Facility Mezzanine Storage Area $85,000 $78,000 81105 Wireless Vehicle Management Minor $25,000 $25,000 System 181106 Fuel Storage Tanks Up_made Minor $25,000 $25,000 19205 Fuel Tank Storage/Upgrade Multi-Year 19521 Wireless Vehicle Management Multi-Year System $37,568 $36,699 $65,740 521,992 $0 $702,782 Design Sep 04 $237,514 Design Sep 04 $12,260 Design Apt04 $3,008 Construction $25,000 TBD 5291.000 550,062 SO S50.062 TBD 5205.000 $27.711 S23.385 S4,327 Construction Jun04 Design complete. Permitting process delayed the project. Bid for construction by Dec 03. Design 50% complete. Major changas are required as original plan for washwater treatment is not feasible. Bid for construction by Jan 03. Design 50% complete. Permitting process delayed the project and required major additions to scope. Re-design will be completed by Dec 03. Stationary infrastructure is in place. Vehicle outfitting is ongoing. Project on hold until MSC Fuel Storage and MSC Wash Facility are bid for construction. Will purchase fixed components by Dec 03. Project on hold until b, tSC Fuel Storage and MSC Wash Facility are bid for constroction. Will pm chase fixed components by Dec 03. Stationary. infrastrocture in place. Vehicle outfitting is ongoing. 81103 GolfCourse Equipment Multi-Year $145,000 58t.849 $78,590 $3,259 Complete Replacement :81104 New Vehicles Multi-Year S208.000 $208.000 5161,538 $46A62 Design Jun 04 All vehicles have been delivered, however. one did not fit the intended application. Vehicle will need to be re-ordered. 12 FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE ~UND NAME: ELECTRIC FUND DEPARTMENT NAME: UTILITIES DEPARTMENT $350,002 Replacement 0125 New Vehicles ¢linor $149,60~ 0121 Natural Gas Back-Up ¢Iinor $4,982,739 Generator 0216 New Vehicles dinor $30,00C $20,761 $521 $605,431 $1,08C $0 $0 $359,969 $o $20,761 Complete $521 Complete $245,462 .Construction $1,08~2 Construction Ju104 Ju103 Construction complete except for metering and SCADA installation. 9250 Alma St 12KV Addition Aulti-Year $1,640,00~ 9904 East Meadow UG Systems Multi-Year $400,0013 Rebuild 9916 Fiber to Home Trial Multi-Year $1,005,00~ 9611 Embarcadero/Middlefield Multi-Year $5,360,00(3 UG Conversion District #37 9804 Oregort/Colorado/Cowper Multi-Year $2,790,0013 UG Conversion District #38 9901 Stanford West Under~ound Multi-Year $ !,700,0013 Extension 9902 Stanford Shopping Ctr 4- Multi-Year $500,000 12kV Conversion $49,376 $6,932 $19,537 $582,18C $2,554,677 $214,336 $93,105 $0 $0 $2,000 $15,184 $308,691 $1,2311 $49,376 Construction $6,933 Complete $17.537 Complete $566,996 Complete TBD $2,245,986 Consmaction Dec. 04 $213,105 Construction $93,105 Complete Jul 03 Project is complete pending decision on Alma Substation relocation. Design complete. Construction on hold due to SBC. Construction complete except for the senior housing complex. 13 FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: ELECTRIC FUND DEPARTMENT NAME: UTILITIES DEPARTMENT Stanford Park UG Cable Rebuild 0006 Park Boulevard Substation Multi-Year $2,755,0013 $2,618,083 Bus Re-arrangement 0010 City/pacs/Syst Upgrade Multi-Year $190,00(3 $163,748 Electric Vehicles 0103 Underground Multi-Year $ 1,000,00(]$975,486 Cable/Equipment Replacement 0115 West Bayshore UG System Multi-Year $450,00C $214,783 Rebuild 0116 Downtown Street Light Multi-Year $579,00C $511,233 System Upgrade 0117 Upgrade Traffic Signal Multi-Year $1,905,00($1,878,954 Control System 0102 North/South Hampton UG Multi-Year $1,700,0(E $1,578,491 System Rebuild 0209 Baylands Underground Multi-Year ]$500,00C $499,88~ 0210 SCACA System Upgrades Multi-Year ]$400,00($200,37C 0211 Electric Utiliw GIS Data Multi-Year I $162,50C $146,625 0305 Sherman/El Camino/Page Multi-Year $95,01X $95,00C Mill/Park UG Conversion District #39 0313 Utilities Estimating System Multi-Year $250,00~$250,00C 0314 Edgex~od Drive Multi-Year $50,00($50.00C Underground Conversion District #40 $152,222 $~ $178,97~ Consuxlction $2,465,861 Construction $163,748 Complete $796,510 Complete First two phases are complete. Third Design complete. Construction contract has been awarded. $210,747 $430,32( $205,16~ $699,394 $44,77~ $84,01( $43,72~ $7,76~ Jul 05 Dec 04 $4,036 Construction Jul 04 Construction complete. $5-~ $80,913 Complete $1,673,79~3 Construction Jun 04 $879,097 Construction Dec 03 $455,107 Construction Dec 03 $116,36~3 Construction Jul 04 $102,897 Construction Jul 05 $87,232 Design Dec 05 $249,948 Design Jul 04 S50,0013 Design TBD Construction in progress. Construction in progress. Construction in progress. Phase 1 of construction is complete. Layering standards are complete. Formation of the District xvill start in Nov 03. Second bid package is being prepared. Project is on hold pending participation from SBC and Comcast. 14 FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: GAS FUND OEPARTMENT NAME : UTILITIES DEPARTMENT 9911 01t8 0120 0213 0310 0311 Gas Station Number Three All Weather Amstmdem Gas Main Directional Directional Boring Machine CNG Sequential Fuel System New Vehicle 0011 Compress Natural Gas Station 0119 Global Positioning System 0307 Directional Boring Equipment 0308 Polyethylene Fusion Equipment Minor $70,000 $55,548 Minor 5275,000 5251,575 Minor $47,500 $2,725 Minor $126,000 $47,094 Minor $75,000 $75,000 Minor $27,000 $27,000 $52,363 $237,619 $1,403 $700 $o $27,000 S3,185 $13,956 $1,322 $46,394 $75,000 $0 Complete Complete Complete Construction Design Complete Jan 04 Oct 04 Remaining balance will purchase chassis for vaccum excavation equipment to support directional boring operations. Planning permits approved, preliminary plans completed. Project to bid in Jan 04. Multi-Year $440,000 $379,929 Multi-Year $381,000 $320,157 Multi-Year $47,500 $47,500 Multi-Year $25,000 $25,000 $0 $80,132 $17,576 $23,158 $379,929 $240,025 $29,924 $1,842 Design Construction Construction Complete Oct 04 Jun 04 Jan 04 Planning permits approved, preliminary plans completed. Project to bid in Jan 04. GPS Base Station installed on top of Ci .ty Hall. Roviag data collection unit purchased. Three more on order. Stafftmining in Feb/Mar 03. Blanket order established v, Sth local equipment supplier. 15 FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: REFUSE FUND DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT 9701 Environmental Services Center Minor ] $115,000 Multi-Year $2,287,722 $115,000 $1,876,172 $I 15,000 $381’6611 $0]Complete $1,494,51 Pre-Design I Jun 10 Project delayed until completion of study to discover all existing Baylands Policies. 16 FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: STORM DRAINAGE FUND DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT 17 FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: WASTEWATER COLLECTION FUND DEPARTMENT NAME : UTILITIES DEPARTMENT 18 ~;=Y 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: WASTEWATER TREATMENT FUND ~DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT 0215 Effluent Line Modification 500 KW Emergency Generator 9504 Interceptor Maintenance Cleaning and Repair 9707 Wastewater Solids Disposal Project Minor $150,000 $150,000 $43,784 $41.181 $0 $0 $43,784 Complete $41.181 Complete Multi-Year $1,750,000 Multi-Year $7,641,706 $105,79E $277.952 $48,913 $151,793 $56,88:: Construction Dec 03 $126,15~ Construction Jun 04 Checklist items and warranty work still needs to be done. Mid-year BAO submitted for $141,706. 19 FY 02-33 YE.aJ:~-END GAPITAL !~’JPROVEI~,~ENT PROGRAI’~ PROJECTS STATUS DEPARTMENT NAME : UTILITIES DEPARTMENT ’ "~2.;~~.,~ ... ~ ~ ~ ~;~-,.-;~-,-i-~--- ~---~ .............................~;;;~;; ..............~?~~ ............................................;. ........2 ........ 010~Mayfield Reservoir R~x~f Repairs 0113 Irrigation Meter Installation 0114 Land Acquistion for a reservoir, a well and pump station. 0217 Water Bott]L~ Equip 0312 New Vehicles 8749 IWaterReservoir Improv. 9704 IWater System Study 0108 IFoothilts PRV Installation o11o o111 Improvements Distribution System Water Qualiky Enhancement Minor $290,000 $16,908 Minor $60,000 $59,335 Minor $2,000,000 $1,999,055 Minor $25,000 $24,430 .Minor $50,000 $50,000 $1,95[$14,950 Complete $01 $59,335 Pre-Desi_ma $0 $1,999,055 Pre-Design $0 $24,430 Pre-Desi_ma S50,000 $0 Complete TBD Jan 05 Jun04 Having ditlqculty with cmtomers taking advantage of prograrn benefits. Multi-Year Not.available Multi-Year S275,01N Multi-Year $236,00C Multi-Year S1,360,00C Mu t -Year $457,00( $63,294 $-40,598 $235,150 $1,359,055 S456,055 $56,792 $39,705 S225,500 $407,210 $121,041 $6,502 Complete $893 Complete $9,65C Construction $951,845 Desi£m $335,0t-1 Design Jun 04 Sep04 Sep 04 Design of the Foothills PRV continues. Three additional PRV installations, Lytton, Page bfill and .~rastradero have been completed. oCarollo Engineeting submitted 65 % desi~ma of booster station improvements has been submitted for review. Carollo Engineenng submitted 65% desi_ma of reservoir water rnkxmg systems for staff re’dew. 20 Booster Station Multi-Year $205,000 $204,05.< I" 0205 Existing Well Rehab Multi-Year $950,000 $949,40C El ~maino Park Reservoir Multi-Year $1,700,00($1,699,81C and Pump Station 0206 E1 Can~o Park Well Multi-Year $280,00($279,737 0207 Middlefield Road Well Site Multi-Year $280,00($279,737 0208 Eleanor Pardee Pasak Well Multi-Year $280,00C $279,452 $62,8!6 $141,239 Design $0 $949,400 Pre-Design $1,466,948 S266:622 $232,862 Design S13,ll/ Design $0 $279,73"J Pre-Design $0 S279,457 ] Pre-Design oct o~ Jan 05 Jan 05 Jan 05 Jan 05 Carollo Engineering submitted 65% design ofboostar station pump systems. Staff review has started. Carollo Engineering is prepanng CEQA/EIR documentation for all Water Study Project Design. Carollo Engin_’ eering is prepanng CEQ.~ffEIR documentation for all Water Study Project Design. Carollo Engineenng is prepanng CEQA/EIR documentation for all Water Study Project Desigv_ Carollo E ~ngineering is preparing CEQA!EIR documentation for all Water Study Project Design. Carullo Engineering is prepanng CEQA/EIR doca.unentation for all Water Study Project Desigr~ 21 FY 02-03 YEAR-END CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS FUND TYPE: ENTERPRISE FUND NAME: MULTI FUNDS DEPARTMENT NAME: UTILITIES/PUBLIC WORKS Utilities Customer Info. System $695,539 $264,749 Construction IJun 05 $4,666,553 $900,029 $150,573 $749,456 Construction Jun 07 Upgrades have been done to DOC 1 application, eBPP functionali~ is now being researched. Major upgrade of software was completed in Apr 02. The TCP contract was upgraded to a 7x24 support contract. New server upgrades are in the plan for 03-04. The CWA project is completed. Further Banner upgrades are bein 22 Attachment B LIST OF CONTINUOUS PROJECTS Administrative Services 18614 18822 19618 19914 Financial Database Upgrade Computer Aides Mapping GIS Application New Computer Acquisitions Community Services 18617 19415 Art in Public Places Park Facilities Improvements Public Works GeneralFund 18903 18971 18670 19018 19101 19309 Sidewalk Improvements Street Improvements (Utility Users Tax) Street Improvements (Street Improvement Fund) Cubberley Building Code Modification Tank Investigation and Removal ADA Compliance 8870 Storm Drainage Fund Collection System Improvements 8021 8022 Wastewater Treatment RWQCP Plant Equipment Replacement RWQCP System Flow Metering Utilities 8928 8930 8931 8938 8944 9354 9703 9801 9802 9803 Electric Fund Customer Design and Connection Services Traffic Signals Upgade Communication System Improvements Substation Protection Improvements Substation Facility Improvements Street Light Replacements Underground Cable and Equipment Replacement Fiber Optics Ring System Improvements Fiber Optics Customer Design and Connection Services Electric Distribution System Reconstruction and Improvements Gas Fund 8017 8019 9230 8018/9912/0002/0104/0201/0302 0309 Gas System Extensions Gas Meters and Regulators Natural Gas Vehicle Conversions and Purchases Gas Main Replacements Unreimbursed System Extensions Wastewater Collection 8020 Sewer System Extensions 9913/9914/0003/0105/0202/0303 Sewer System Rehabilitation and Augmentation Water Fund 8013 8014 8015 8016/9915/0004/0106/0203 0214/0304 Water System Extensions Service and Hydrant Replacements Water Meters Water Main Replacements Water-Gas Wastewater Utilities GIS Data