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HomeMy WebLinkAboutStaff Report 6758 City of Palo Alto (ID # 6758) City Council Staff Report Meeting Date: 3/28/2016 City of Palo Alto Page 1 Title: Semiannual Update on the Status of Capital Improvement Program Projects From: City Manager Lead Department: Public Works Recommendation This report is provided for information only and requires no Council action. Background The purpose of this report is to provide Council with an update on the status of capital improvement program (CIP) projects. In the past, year-end and mid-year financial reports have included very simplistic status updates on CIP projects. This is a new report intending to provide more useful information for Council. Staff expects to provide this report twice each year, with the next in September. This first report includes general fund and storm drain fund CIP projects. Future reports may include updates on other enterprise fund projects as well. Discussion Project Update Organization The City has a robust capital improvement program, and a large number of individual projects are in progress at any given time. The attached CIP project tables are intended to give Council a quick overview of each project, including budgetary information, the anticipated completion date, a brief description of the project scope, the current status of the project, and upcoming activities including Council actions. The following are some of the key considerations for the information presented in the project update tables: City of Palo Alto Page 2 • The status information is current as of the January/February 2016 timeframe • The individual project tables align with the Capital Improvement Fund categories in the FY 2016-2020 capital budget: Buildings and Facilities, Parks and Open Space, Streets and Sidewalks, and Traffic and Transportation. Storm Drainage Fund projects follow the Capital Improvement Fund categories • Additional project information is available in the FY 2016-2020 capital budget • Cubberley Property Infrastructure Fund projects are included in the Buildings and Facilities table • Each project table is divided into a section for one-time projects and a section for recurring projects that have annual ongoing funding • Budgetary figures include staff salaries and benefits for projects to which salaries and benefits have been allocated Completed Projects Projects completed to date in FY 2016 include the following: • Art Center Auditorium Audio, Visual, and Furnishings (AC-14000) • Park Maintenance Shop Remodel (PG-09003) • Rinconada Pool Locker Room (PF-15000) • El Camino Park Restoration (PE-13016) These completed projects do not include the significant amount of annual work completed under ongoing recurring projects, such as streets and sidewalks repairs, parking lot maintenance and roofing replacements. Projects Under Construction Projects that are currently under construction include the following: • Library & Community Center – Temporary Facilities (PE-09010) City of Palo Alto Page 3 • Bowden Park Improvements (PE-13008) • Palo Alto Community Gardens Irrigation System (PE-15022) • Traffic Circle Improvements (PE-16002) As described above for completed projects, the list of projects under construction does not include work currently being conducted under recurring CIP projects. Resource Impact This is an information report. Attachments: Attachment A: Buildings and Facilities projects Attachment B: Parks and Open Space projects Attachment C: Streets and Sidewalks projects Attachment D: Traffic and Transportation projects Attachment E: Storm Drainage Fund projects Attachments: • Attachment A - Buildings and Facilities Projects • Attachment B - Parks and Open Space Projects • Attachment C - Streets and Sidewalks Projects • Attachment D - Traffic and Transportation Projects • Attachment E - Storm Drain Projects Buildings and Facilities Projects – Page 1 of 9 Buildings and Facilities Projects One-Time Projects Art Center Auditorium Audio, Visual, and Furnishings (AC-14000) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $44,785 $150,000 Community Services Completed Winter 2016 Project Status: This project replaces outdated audio visual equipment and furnishings following the auditorium’s use as a temporary library. New automatic window shades have been installed, and seating and chair dollies have been delivered to the auditorium. An Invitation for Bids (IFB) was advertised for new audio visual equipment and installation. The IFB resulted in a construction contract with PCD of Santa Rosa. Construction within the auditorium was completed in early March 2016. Baylands Boardwalk Improvements (PE-14018) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $14,266 $96,468 Public Works Pre-design Fall 2015 (for feasibility study) Project Status: This project evaluates the feasibility of repairing, rehabilitating, and/or replacing the existing boardwalk. The consultant team recommended minor repairs for the first 200 feet of the boardwalk and more substantial repairs or complete replacement for the rest of the structure. Public input during a September 30 community meeting and the October 27 PRC meeting prompted Community Services and Public Works Department staff to make repairs to open the first 200 feet of the boardwalk in October 2015. Council is tentatively scheduled to consider a staff recommendation to approve a contract amendment for design of a replacement boardwalk, including the necessary funding on April 4, 2016. Baylands Nature Interpretive Center Exhibit Improvements (AC-14001) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $56,000 Community Services Pre-design Summer 2017 Project Status: This project will replace worn out or non-functioning exhibits at the Baylands Nature Interpretive Center, including signage and graphics to make the facility more usable for science programs, public use, and facility rentals. Replacement of exterior signage will be coordinated with the Baylands Nature Interpretive Attachment A Buildings and Facilities Projects – Page 2 of 9 Center Facility Improvements project in FY 2017 and with the Baylands Boardwalk Improvements in subsequent years. The replacement railing designs for the Center and Boardwalk will accommodate new signs and exhibits. Current funding allows reprinting the original exterior signs, but insufficient to address exhibits. Staff is seeking grant funds for new exhibits. Baylands Nature Interpretive Center Facility Improvements (PE-15029) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $21,266 $582,485 Public Works Design Spring 2017 Project Status: This project will replace decking, railings, structural framing members, exterior wood flooring, and cabinetry, and provide Americans with Disabilities Act (ADA) improvements as required. A consultant team is working with staff to design the improvements. Public feedback on the improvements was received at a September 30 community meeting and the October 27 PRC meeting. Due to restroom upgrades that are needed to comply with ADA, CEQA review is now needed and is being initiated. Staff will provide an update and recommend a park improvement ordinance for community, PRC, and Council consideration this spring in coordination with the environmental assessment. Pending the necessary permits, the construction may begin as early as fall 2016. City Hall Parking Garage LED Parking (PF-16004) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $245,608 Public Works Pre-design Fall 2017 Project Status: This project will replace the existing fluorescent lighting in City Hall Parking Garage Levels A, B, and C with new LED lighting. Staff is currently field testing different types of lighting schemes and bulbs/fixtures. Civic Center Waterproofing Study and Repairs (PE-15020) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $360,653 Public Works Study Summer 2017 Project Status: This project includes a condition assessment of the Civic Center plaza deck structural system. The structural assessment will provide short, medium and long-term repair options to protect the structural system, and will include a cost/benefit analysis, conceptual drawings and recommendations for improvements. The start of the structural assessment has been delayed due to staff vacancies that have recently been filled. Release of an Buildings and Facilities Projects – Page 3 of 9 RFP in spring 2016 is now expected. Cubberley Community Center Master Plan (CB-16001) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $327,291 Public Works Study To be determined Project Status: This project supports the development of a Master Plan for future use of the Cubberley Community Center site by the City and Palo Alto Unified School District. The City and the School District, as described in the recent Cubberley Compact, are planning for a design workshop to develop the process for planning the immediate and long term future of Cubberley. Fire Ringdown System Replacement (FD-14002) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $157,500 Fire Design Summer 2016 Project Status: This project will replace the current ringdown system that provides an audible alert of calls for service in the fire stations. The project is in its preliminary stage and staff anticipates developing and releasing an RFP in summer or fall 2016. Fire Station 1 Improvements (PF-14002) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $6,709 $321,592 Public Works Design Summer 2016 Project Status: The project will convert the existing open sleeping quarters into individual rooms to address gender issues and privacy concerns. The project will also update the ring down system and IT infrastructure. Designs were completed but are being modified to accommodate the Building Department’s request to meet residential housing sleeping quarter requirements. Fire Station 3 Replacement (PE-15003) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $7,219,814 Public Works Design Spring 2018 Project Status: This project will replace the existing Fire Station at Middlefield Road and Newell Road with a new structure that meets essential services standards and current program needs. The project is part of the Council Infrastructure Plan. On December 14, 2015, Council authorized a contract award to Shah Kawasaki Architects, Buildings and Facilities Projects – Page 4 of 9 Inc. (SKA). SKA has recently begun design of the new structure along with a temporary facility that may be located on two vacant City-owned residential lots at 1142 Middlefield Road. Foothills Fire Cameras (FD-13000) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $65,000 Fire Pre-design To be determined Project Status: This project will install thermal imaging infrared long range cameras for the detection of fires and heat signatures in the Palo Alto and Stanford foothills. The project is currently on hold while CalFire conducts a system demonstration in the Santa Cruz Mountains. The project will fund Palo Alto’s contribution to the regional project. The completion date is dependent on the progress of the CalFire study. Internal Alarm System Replacement (PD-14000) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $78,000 Police Design Winter 2017 Project Status: This project will replace the citywide system of panic alarms from various departments and the Council Chambers. Staff is currently evaluating potential solutions and plans to commence work in FY 2016. Library & Community Center – Temporary Facilities (PE-09010) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $15,580 $645,000 Public Works Construction Spring 2016 Project Status: This project provided the temporary Mitchell Park Library and in the Cubberley Auditorium and is now completing the auditorium’s restoration. To date, library furniture has been removed, the stage has been refinished, fixtures installed for the temporary library have been removed, and the ceiling fans are being prepared for modification. The restoration work was initially delayed while critical roof repairs were completed. Lucie Stern Buildings Mechanical and Electrical Upgrades (PE-14015) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $97,217 $3,220,507 Public Works Design Summer 2016 Project Status: This project will replace and upgrade the mechanical, electrical, and fire/life safety systems at Lucie Stern Children’s Theater, Lucie Stern Community Theater, and Lucie Stern Community Center. The upgrades include the addition of air conditioning for Lucie Stern Community Center. The plans are currently in Buildings and Facilities Projects – Page 5 of 9 review for building permit. Staff expects the project Invitation for Bids to be issued in March 2016, with a Council action to approve the construction contract in spring 2016. Construction will require careful coordination with Lucie Stern facility managers and user groups. To minimize impacts, staff will consider utilizing separate phasing, targeted facility downtime, and night work. Municipal Service Center Lighting, Mechanical, and Electrical Improvements (PF-16006) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $999,543 Public Works Design Spring 2018 Project Status: This project provides for the replacement of original mechanical and electrical systems and lighting installed in 1966. Design was scheduled to begin in FY 2016, but has been deferred due to staffing constraints. New Downtown Parking Garage (PE-15007) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $13,567,988 Public Works Pre-design To be determined Project Status: This project will provide a new public parking garage in the University Avenue commercial area. Staff brought a draft RFP scope of work to Council for approval on December 14, 2015, and was directed to bring the draft scope of work back to Council for a fuller discussion of downtown parking and a Council decision on whether to pursue the project at this time. New Public Safety Building (PE-15001) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $57,843,823 Public Works Pre-design Fall 2020 Project Status: This project will provide a new, modern public safety building that will meet essential services standards and the current and future needs of the public safety departments. On December 14, 2015, Council directed staff to pursue a new 3-story Public Safety Building (PSB) on existing parking lot C-6 and a proposed new public parking structure on parking lot C-7. The PSB and new garage in the California Avenue business district are part of the Council Infrastructure Plan. An RFP for Infrastructure Plan program management services to augment staff resources is currently being advertised. The procurement is directed at construction management firms. Staff anticipates bringing the program management services contract to Council for approval in April 2016. The Buildings and Facilities Projects – Page 6 of 9 selected consultant will then assist with additional procurements for project design services from architectural and engineering firms. Park Maintenance Shop Remodel (PG-09003) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $94,419 Community Services Completed Winter 2016 Project Status: This project renovates and remodels the Parks Maintenance Shop for safety, efficiency, and employee effectiveness. The project is completed. Parking Lot Q Elevator Modernization (PF-16003) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $170,608 Public Works Design Fall 2017 Project Status: This project will modernize the existing elevator at Parking Lot Q. The project was scheduled to be implemented in FY 2016, but has been deferred due to staffing constraints and is currently expected to begin in summer 2016. Rinconada Pool Locker Room (PF-15000) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $265 $464,433 Public Works Completed Winter 2016 Project Status: This project is to renovate the Rinconada Pool locker room inclusive of the changing area, restrooms, and showers in the women's and men's locker rooms. The project was completed in January 2016. Structural Assessment of City Bridges (PE-13012) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $848 $185,394 Public Works Study Spring 2016 Project Status: This project will develop an inventory of and inspect all city-owned bridge and culvert structures to develop a maintenance and repair schedule in accordance with the National Bridge Inspection Standards. A consultant team is working with staff to complete the bridge safety assessment report. Any necessary inspection, maintenance and repairs for city-owned bridges will be included in the five-year proposed CIP plan as necessary. Buildings and Facilities Projects – Page 7 of 9 Ventura Buildings Improvements (PE-15011) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $878,413 Public Works Design Spring 2017 Project Status: This project will replace or upgrade the mechanical and electrical systems and provide accessibility improvements for the Ventura facility. Staff is currently in the early stages of preparing an RFP for the project. The project will be carefully coordinated with the current tenant, Palo Alto Community Childcare (PACC) and will consider the addition of air conditioning. In late January, the facility was evaluated for barriers to accessibility by the consultant preparing the ADA Transition Plan Update. Identified accessibility upgrade needs may be included in the project. Recurring Projects Americans With Disabilities Act Compliance (PF-93009) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $17,087 $299,766 Public Works NA Recurring Project Status: This project provides accessibility upgrades to City facilities and equipment. It includes continued funding for improvements such as path of travel, restrooms, drinking fountains, and counters. Work in FY 2016 includes the update to the citywide ADA Transition Plan that began in November 2015, and the accessibility ramp upgrade project for the airport terminal. Architectural design proposals are currently being solicited for the airport terminal project. Building Systems Improvements (PF-01003) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $85,326 $283,469 Public Works NA Recurring Project Status: This project provides electrical, mechanical, plumbing, structural, and security upgrades for City facilities. Work planned for FY 2016 includes a new air conditioning unit for the City Hall Level 2 data center, new electrical service for the Golf Course cart charging area, and installation of new card access doors. Emergency boiler replacement for the Cubberley K wing has also been completed. Buildings and Facilities Projects – Page 8 of 9 California Avenue Parking District Improvements (PF-14004) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $204,933 Public Works NA Recurring Project Status: This project maintains parking lots in the California Avenue Business District. The FY 2016 plan includes resurfacing of parking lots 1, 2 and 8. These lots will be completed as part of the of the Street Maintenance CIP’s FY 2016 overlay project that is expected to begin in spring 2016. City Facility Parking Lot Maintenance (PE-09003) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $330,703 $370,321 Public Works NA Recurring Project Status: This project maintains parking lots and walkways at City facilities. The FY 2016 plan includes parking lot resurfacing at the Animal Shelter, Palo Alto Airport and Fire Station #5. The Animal Shelter and Palo Alto Airport projects are on hold pending decisions about the future of the Animal Shelter and a future Council discussion of approval for Airport Fund funding, respectively. The Fire Station #5 project will be completed as part of the Street Maintenance CIP’s FY 2016 overlay project in spring 2016. Cubberley Roof Replacements (CB-16002) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $0 $413,215 Public Works NA Recurring Project Status: This project replaces existing roofs at Cubberley Community Center that have outlived their useful lives. Cubberley Wings M and P are planned for FY 2016. Construction bids have been submitted, and construction is scheduled to commence in April 2016 following the execution of the contract. Facility Interior Finishes Replacement (PF-02002) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $398,707 $839,549 Public Works NA Recurring Project Status: This project improves the interior finishes of City facilities, including flooring, walls, cabinets, paint, lighting, ceiling tiles, soundproofing, fixed office furniture, doors, windows, and associated fire /life safety, mechanical, electrical and plumbing code compliance requirements. Work in FY 16 includes renovations to the Police Department A level restrooms, showers and locker rooms, and the City Hall Level 3 remodel. Both projects are currently in the design phase. Buildings and Facilities Projects – Page 9 of 9 Roofing Replacement (PF-00006) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $20,412 $726,654 Public Works NA Recurring Project Status: This project replaces existing roofs at City facilities that have outlived their useful lives. The Fire Station #2 roof is planned for FY 2016. Council is tentatively scheduled to approve the construction contract on March 14, 2016. University Avenue Parking Improvements (PF-14003) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $19,211 $417,752 Public Works NA Recurring Project Status: This project maintains parking lots and parking structures within the University Avenue Downtown Business Parking District. The FY 2016 plan included resurfacing of parking lots N and T as part of the Street Maintenance CIP’s FY 2016 preventive maintenance project. This work was completed in October 2015. Parks and Open Space Projects – Page 1 of 6 Parks and Open Space Projects One-Time Projects Baylands Emergency Access Levee Repair (OS-09002) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $300 $320,000 Community Services Design Fall 2017 Project Status: This project is to repair a small section of failed levee near the Baylands Nature Center. Progress depends on acquiring the required regulatory permits. Bowden Park Improvements (PE-13008) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $72,434 $421,126 Public Works Construction Summer 2016 Project Status: This project improves the children’s playground and includes park amenities upgrades such as new play equipment, a new retaining wall, surfacing and pathways upgrades, planting restoration and irrigation renovations, and replacement of damaged wood benches and the playground perimeter fence. Community comments were received during the conceptual design phase in early 2015. The project was advertised for bids in December 2015 and Council approved the construction contract on February 29, 2016. Buckeye Creek Hydrology Study (PG-15000) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $190,382 Community Services Study Fall 2016 Project Status: This project which is newly added as part of the 2016-2020 CIP, will analyze flooding conditions, recommend flood control structures, and provide drainage and erosion control solutions for the creek located within Foothills Park. The study will also consider maintenance needs and land stewardship practices. Staff has issued an RFP and consultant proposals are currently being reviewed. The contract for the study will be brought to Council for approval in the spring. El Camino Park Restoration (PE-13016) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $2,038,013 $5,611,122 Public Works Completed Fall 2015 Attachment B Parks and Open Space Projects – Page 2 of 6 Project Status: The El Camino Park Restoration Project began in January 2015. The work includes new athletic fields, synthetic turf, field lighting, fencing, a new restroom, scorekeeper booth and storage buildings, an expanded parking lot, new bike and pedestrian pathways, landscaping, benches, and other amenities. All improvements were constructed on time and within budget. El Camino Park was reopened to the public on November 20, 2015. Golf Reconfiguration & Baylands Athletic Center Improvements (PG-13003) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $104,440 $11,233,862 Public Works Construction Fall 2017 Project Status: This project involves the complete rehabilitation of the Palo Alto Municipal Golf Course, including recontouring and a new layout for the course, new water-saving turf and irrigation system, and rebranding of the course as the Baylands Golf Links. The project is coordinated with the San Francisquito Creek Joint Powers Authority’s (JPA) Flood Reduction Project along San Francisquito Creek. The final design and environmental impact report for the project were completed in late 2013. Construction of the project will commence in late spring 2016, pending receipt of necessary state and federal regulatory permits. Palo Alto Community Gardens Irrigation System (PE-15022) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $8,832 $281,426 Public Works Construction Spring 2016 Project Status: This project will provide new irrigation systems at Rinconada, Edith Johnson and Eleanor Pardee Park Community Gardens. Each of the three gardens will receive a new irrigation main line and components, isolation valves and hose bibs/faucets to improve water conservation efforts and reduce necessary repair work. A community meeting was held in the fall of 2015 to review the scope of work and project schedule. The bidding process began in November of 2015 and culminated in the selection of a contractor in December of 2015. Construction work is scheduled to begin in March 2016 and to be completed in April 2016. Parks, Trails, Open Space, & Recreation Master Plan (PE-13003) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $354,084 $627,057 Public Works Study Fall 2016 Project Status: This master plan provides guidance on the recreation and improvement needs for Palo Alto’s parks, trails, open space and recreational programs. A needs assessment has been conducted. The plan includes Parks and Open Space Projects – Page 3 of 6 an analysis of this information and recommendations such as dog off-leash areas, field space requirements, and prioritizing capital improvements. Staff and the consultant team has met with the PRC monthly and provided Council updates in August 2015 and January 2016. The project team is proceeding to draft the plan and expects community, PRC and Council review of the plan to occur in spring and summer 2016. Ramos Park Improvements (PG-14000) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $232,628 Community Services Design Winter 2017 Project Status: This project provides safety and accessibility improvements at Ramos Park including replacing the existing park playground, benches, drinking fountain, and resurfacing the basketball court surface. The project was originally expected to be completed in the summer of 2016, however due to other competing capital projects and limited staff, the project will be completed in early 2017. Rinconada Park Master Plan and Design (PE-12003) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $ 63,013 $473,323 Public Works Study Fall 2016 Project Status: This project includes development of a plan for short, medium and long range improvements to the regional park including the consideration of pathways, new restrooms and playgrounds, new landscaping, and revitalization of underutilized areas within the park. The project was delayed to include CEQA assessment, including the proposed new Junior Museum and Zoo location and reconfiguration of the Lucie Stern parking lot. The environmental assessment is scheduled for completion in summer 2016 assuming a mitigated negative declaration is prepared for these projects. The draft long range plan report is scheduled to be completed in fall 2016. Stanford/Palo Alto Playing Fields Netting (PG-12001) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $50,000 Community Services Construction Summer 2016 Project Status: This project provides will add additional netting to prevent soccer balls from going over the fence into the parking lot of the adjacent property at 650 Page Mill Road. Although there is netting behind the soccer goal areas, there is still a gap of approximately 160 feet without netting in the area between the two soccer fields. This project will be completed concurrently with the synthetic turf replacement project at Stanford Palo Parks and Open Space Projects – Page 4 of 6 Alto Playing Fields, which will take place in June and July 2016. Stanford/Palo Alto Playing Fields Soccer Turf Replacement (PG-13001) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $7,238 $1,495,000 Community Services Construction Summer 2016 Project Status: This project is for the replacement of synthetic turf at the Stanford/Palo Alto Playing Fields. Construction is scheduled to begin in June 2016 and be completed in July. Recurring Projects Art In Public Spaces (AC-86017) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $104,228 $359,716 Community Services NA Recurring Project Status: This project funds ongoing temporary and permanent artworks throughout the City as well as the current public art master planning efforts. The FY 2016 funds support temporary installations on King Plaza, such as Aurora and the upcoming Chime sculptures, as well as Mobile Arts Platform, the Susan Narduli artwork in City Hall lobby, and the current master planning process. Previous projects include the California Avenue fountain, the Hoover Park bear sculptures, and the Roger Stoller, Brad Oldham, and Mark Verlander artworks at Mitchell Park library and community center. The public art master plan will use the information gathered from the community outreach to identify and prioritize future projects. Benches, Signage, Walkways, Perimeter Landscaping (PG-06003) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $94,783 $171,657 Community Services NA Recurring Project Status: This recurring project restores and replaces existing benches, signage, fencing, walkways, and landscaping at various City facilities. The FY 2016 plan includes site furnishings at El Camino Park, King Plaza and various locations throughout the City. Off-Road Prior Year Actuals Current Year Budget Implementing Project Phase Project Completion Parks and Open Space Projects – Page 5 of 6 Pathway Resurfacing And Repair (OS-09001) Department $159,545 $202,045 Community Services NA Recurring Project Status: This project resurfaces failing and broken pathways within the City. Pathways are chosen based on inspections and resident requests. The FY 2016 plan includes improvements at the entrance to Bol Park Pathway near Laguna Avenue. This work will be completed as part of the Street Maintenance CIP’s FY 2016 overlay project in spring 2016. Open Space Lakes And Pond Maintenance (OS-00002) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $17,584 $45,000 Community Services NA Recurring Project Status: This project rehabilitates lakes and ponds in open space nature preserves to protect wildlife habitat and recreational safety and to meet State Division of Safety of Dams requirements. The FY 2016 plan included removal and off-haul of cattails from Boronda Lake. Open Space Trails and Amenities (OS-00001) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $170,594 $190,000 Community Services NA Recurring Project Status: This project restores unpaved trails, fences, picnic areas, and campgrounds at Foothills Park, the Baylands, and the Pearson-Arastradero Nature Preserves. The FY 2016 plan includes the renovation of existing site amenities at Foothills Park, the Baylands and Pearson-Arastradero Preserves. FY2016 trail maintenance of all Open Space Preserves for the fall season is complete, and additional trail maintenance will resume in spring 2016. Parks and Open Space Emergency Repairs (PG-09002) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $ 69,196 $75,000 Community Services NA Recurring Project Status: This project funds the replacement or extensive repair of playgrounds, play yard surfaces, wooden structures, park amenities and play equipment in the event of storms, fire, vandalism or structural failure. A portion of the FY2016 funding was used to repair damaged playgrounds at Briones and Johnson Parks. Tennis and Prior Year Actuals Current Year Budget Implementing Project Phase Project Completion Parks and Open Space Projects – Page 6 of 6 Basketball Court Resurfacing (PG-06001) Department $10,965 $233,050 Community Services NA Recurring Project Status: This project repairs and resurfaces tennis and basketball courts in various Palo Alto parks. The FY 2016 plan includes the reconstruction of the Mitchell Park tennis courts (1-4). This project is currently in design with construction estimated to take place in spring 2016. Streets and Sidewalks Projects – Page 1 of 4 Streets and Sidewalks Projects One-Time Projects Dinah Summerhill Pedestrian/Bicycle Path (PL-11001) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $116,052 Planning and Community Environment Construction Winter 2016 Project Status: This project establishes a new pathway to access the Summerhill community playground. The playground will be enhanced with drought-tolerant planting, native trees, security lighting and a seating area with benches. The Invitation for Bids for construction of the project was released in February 2016. Staff anticipates bringing the construction contract to Council for approval in April 2016. El Camino Median Landscape Improvements (PE-13017) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $4,786 $1,156,937 Public Works Design Spring 2017 Project Status: This project improves the El Camino Medians from Cambridge to Grant Avenue, under the University Avenue overpass and between Page Mill and Arastradero Roads. The project includes landscaping installation or restoration, and irrigation renovations. Conceptual design is nearly complete. The project has been postponed since 2015 due to the drought, and its implementation will be reconsidered in summer 2016 in the context of the drought and the City’s actions to reduce water usage. Newell Road/ San Francisquito Creek Bridge Replacement (PE-12011) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $57,415 $3,989,503 Public Works Design Fall 2017 Project Status: This project will remove and replace the Newell Road bridge over San Francisquito Creek with a clear span over the creek to allow the channel to convey up to the estimated 1% (100-year) San Francisquito Creek flow rate and will provide improved safety for vehicular, bicycle, and pedestrian traffic. The focus in calendar year 2016 is completion of the project environmental impact report, which will analyze potential traffic, aesthetic, and other environmental impacts and propose appropriate mitigation measures. The project Attachment C Streets and Sidewalks Projects – Page 2 of 4 is being closely coordinated with the City of East Palo Alto, Santa Clara Valley Water District, and the San Francisquito Creek Joint Powers Authority (JPA). Streetlights Condition Assessment (PE-13014) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $1,686 $255,364 Public Works Design Fall 2015 Project Status: This project will assess the condition and maintenance needs of the City’s streetlight system. Staff has written a scope of work and will issue an RFP in March 2016. The contract for the assessment will be brought to Council for approval in the spring. Traffic Circle Improvements (PE-16002) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $648 $100,000 Public Works Construction Spring 2016 Project Status: The traffic circle improvements include upgrading five existing traffic circles with new curbs, planting, paving and signage. The traffic circles are located at Everett Avenue and Emerson Street, Everett Avenue and Webster Street, Hawthorne Avenue and Cowper Street, Yale Street and College Avenue, and Yale Street and Cambridge Avenue. Construction will begin in March 2016 and is scheduled to be completed in May 2016. Recurring Projects Curb and Gutter Repairs (PO-12001) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $367,695 $426,288 Public Works NA Recurring Project Status: This project repairs curbs and gutters uplifted by tree roots. The curb and gutter locations are selected from a list reported by the public and evaluated by Public Works staff. The work for FY 2016 is included in the FY 2016 Sidewalk Repair project and includes more than 21 curb and gutter locations throughout the City. Sidewalk Repairs Prior Year Actuals Current Year Budget Implementing Project Phase Project Completion Streets and Sidewalks Projects – Page 3 of 4 (PO-89003) Department $2,714,017 $2,512,886 Public Works NA Recurring Project Status: This project repairs and replaces broken and uplifted sidewalks. The FY 2016 project will address sidewalk deficiencies in Sidewalk Replacement Districts 23, 32 and 36. At the end of this year’s project, the entire cycle of 23 Sidewalk Replacement Districts will be complete, a 30 year (1986 – 2016) program completion. Staff will issue an RFP in March 2016 to evaluate the sidewalk program and assess potential improvements to the current district-based program. The contract for the evaluation will be brought to Council for approval in the spring. Sign Reflectivity Upgrade (PO-11000) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $17,475 $174,953 Public Works NA Recurring Project Status: This project includes the annual inventorying, upgrading and maintaining of all traffic signs. A list of signs not meeting the minimum requirement is derived from MUTCD-approved Nighttime Visual Inspection surveys. A portion of the FY 2016 funding is being used to build improved storage for the replacement signage and related building materials. Street Lights Improvements (PO-05054) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $61,434 $377,286 Public Works NA Recurring Project Status: This project funds replacement for street light poles, pole foundations, luminaires and wiring as needed to restore or improve street lighting. A portion of the FY 2016 funding is being used by the Utilities Department to do a preliminary design for the installation of additional street lights along a portion of San Antonio Road. Street Maintenance (PE-86070) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $5,228,421 $9,075,227 Public Works NA Recurring Project Status: This project includes the annual resurfacing, slurry seal, crack seal and reconstruction of various city streets. Staff estimates there will be four construction contracts this fiscal year. The preventive maintenance project completed the slurry seal of 31 lane-miles of streets in October 2015. The other three Streets and Sidewalks Projects – Page 4 of 4 contracts are expected to start in spring 2016. This project funds the street maintenance work that supports Council’s adopted goal of achieving a citywide average pavement condition index (PCI) score of 85, representing very good or excellent conditions, by 2019. The anticipated citywide pavement condition index score (PCI) at the end of FY 2016 is 82. Thermoplastic Lane Marking and Striping (PO-11001) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $75,696 $94,822 Public Works NA Recurring Project Status: This project maintains the thermoplastic markings on roadways. Work for FY 2016 was completed as part of the Street Maintenance Program’s FY 2016 preventive maintenance contract. Traffic and Transportation Projects – Page 1 Traffic and Transportation Projects One-Time Projects Charleston/Arastradero Corridor Project (PE-13011) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $525,247 $11,277,308 Public Works Design Spring 2020 Project Status: This project will reconfigure the Charleston/Arastradero Corridor to provide new landscaped median islands, bulb outs, enhanced bike lanes, new street trees and lighting to complement the new lane configurations that were approved for permanent retention in 2008 and 2012. City Council approved the conceptual plan line for the corridor in September 2015. Staff will work with Caltrans to complete the NEPA review for the corridor and will hold a community meeting in March to develop landscaping palettes. A contract amendment will be brought to Council for approval in the spring to complete final design for the corridor. El Camino Real & Churchill Avenue Intersection Improvements (PL-14000) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $39,108 $283,651 Planning and Community Environment Design Fall 2017 Project Status: The project includes widening Churchill Avenue to provide a new westbound right turn lane, traffic signal modification, and pedestrian pathway improvements as identified in the 2012 Bicycle & Pedestrian Transportation Plan. Plans for Phase 1 of the project are at 65% completion. Right-of-way discussions with PAUSD are beginning in March 2016. Staff anticipates bringing a contract amendment for final design for Council approval in April 2016. Embarcadero Road at El Camino Real Improvements (PL-15001) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $4,750 $836,723 Planning and Community Environment Pre-design Fall 2019 Attachment D Traffic and Transportation Projects – Page 2 Project Status: This project includes traffic signal modifications at the Town & Country and Paly driveways (completed in summer 2015) and planning for longer term bicycle/pedestrian improvements and capacity improvements at the El Camino Real intersection. The design consultant for the improvements has developed project alternatives, and a public open house to review the alternatives will be scheduled for March 2016. Highway 101 Pedestrian/Bicycle Overpass Project (PE-11011) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $640,516 $11,945,598 Public Works Design Summer 2018 Project Status: This project includes the design and construction of a new pedestrian bridge across Highway 101 at Adobe Creek. The project is part of the Council Infrastructure Plan. On December 14, 2015, Council directed staff to cease negotiations with M&N, the design team that was selected by Council following the design competition process, and to proceed with an RFP to select a design team with a new project budget of $13 million (excluding staff salaries and benefits). The RFP was issued on December 22, 2015 and design team proposals were received on February 9, 2016. Council is tentatively scheduled to approve the design contract on April 4, 2016. Midtown Connector (PL-14001) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $114,667 $2,575,814 Planning and Community Environment Feasibility Fall 2018 Project Status: This project is intended to construct a new bicycle and pedestrian trail along the levees of Matadero Creek between Waverley Street and Greer Road, and to recommend improvements between Alma Street and Highway 101. Following Council direction received on November 9, 2015, staff anticipates convening two additional meetings of the Citizens Advisory Committee, hosting a neighborhood pop-up workshop, and facilitating a public meeting during the spring of 2016. The current project schedule anticipates the adoption of the feasibility study by City Council in June 2016. Staff will continue to work with the Santa Clara Valley Water District throughout this phase, in order to maintain support for the project from this partner agency. Traffic and Transportation Projects – Page 3 Parking Guidance, Access and Revenue Controls (PL-15002) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $383,520 Planning and Community Environment Design Summer 2017 Project Status: This project will provide an integrated parking facility management system, lane control equipment, pay-on-foot stations and parking guidance systems for the four city-owned garages in the downtown area. Discussion of parking guidance systems is tentatively scheduled for City Council discussion in April 2016. The system selected will depend on City Council direction and the funding amount programmed in the five-year capital improvement program. The parking access and revenue control component of the project is on hold pending completion of the Downtown Paid Parking Study. Parking Wayfinding (PL-15004) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $18,365 $190,835 Planning and Community Environment Design Spring 2017 Project Status: This project will provide parking wayfinding and signage to serve the Downtown commercial core, and will develop a parking brand to be used on city notices, websites and information related to public parking. Council discussion of wayfinding design and approval of a wayfinding construction contract are tentatively scheduled for April 18, 2016. The construction contract includes a blue and a green option, to be selected based on Council direction. Residential Preferential Parking (PL-15003) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $0 $368,500 Planning and Community Environment Construction Summer 2017 Project Status: This project implements the signage needs of the residential preferential parking program. Phase 1 of Downtown Residential Preferential Parking was implemented in October 2015, and Phase 2 is scheduled for April 2016. Traffic and Transportation Projects – Page 4 Recurring Projects Bicycle and Pedestrian Plan Implementation Project (PL-04010) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $626,746 $2,594,429 Planning and Community Environment NA Recurring Project Status: This project designs and constructs bicycle boulevards, bicycle lanes, bicycle routes , bicycle parking projects and trails routes in accordance with the Bicycle & Pedestrian Transportation Plan 2012. The project has a number of individual projects in progress, as follows: • Concept plans for Bryant Street Bicycle Boulevard Extension, Churchill Ave Enhanced Bikeway, Maybell Avenue Bicycle Boulevard and Park Boulevard/Wilkie Way Bicycle Boulevard were adopted by City Council in 2015. • Concept plans for Amarillo Avenue/Moreno Avenue Bicycle Boulevard, Bryant Street Bicycle Boulevard Upgrade, Louis Road/Montrose Avenue Bicycle Boulevard and Ross Road Bicycle Boulevard are tentatively scheduled to be presented to Council for adoption on April 18. • Final design for Bryant Street Bicycle Boulevard Extension, Churchill Avenue Enhanced Bikeway, Maybell Avenue Bicycle Boulevard and Park Boulevard/Wilkie Way Bicycle Boulevard to be completed in mid-2016, with construction beginning in fiscal year 2017. • Final design for Amarillo Avenue/Moreno Avenue Bicycle Boulevard, Bryant Street Bicycle Boulevard Upgrade, Louis Road/Montrose Avenue Bicycle Boulevard and Ross Road Bicycle Boulevard to be completed in late 2016, with construction beginning in fiscal year 2017. Safe Routes To School (PL-00026) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $92,728 $237,170 Planning and Community Environment NA Recurring Project Status: This project implements the City’s Safe Routes to School programmatic elements, including traffic calming devices along arterial streets, enhanced crosswalk facilities for pedestrians and Traffic and Transportation Projects – Page 5 improved signage for suggested routes to the school. The FY 2016 work includes ongoing installation of new signs, pavement markings, painted curb, flashing beacons and other traffic control devices along school walking and bicycling routes. Traffic Signal and Intelligent Transportation System Upgrades (PL-05030) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $783,214 $340,961 Planning and Community Environment NA Recurring Project Status: This project designs and constructs traffic signals, traffic signals communication networks, and video surveillance projects for transportations uses. The FY 2016 construction work was completed in February 2016. Transportation and Parking Improvements (PL-12000) Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $369,366 $231,076 Planning and Community Environment NA Recurring Project Status: This project implements miscellaneous neighborhood traffic calming improvements, including neighborhood traffic studies and parking improvements. FY 2016 work includes ongoing installation of new signs, pavement markings, painted curbs, flashing beacons and other traffic control devices throughout the City. Storm Drain Projects – page 1 of 2 Storm Drain Projects One-Time Projects Channing Avenue/Lincoln Avenue Storm Drain Improvements (SD-11101) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $48,068 $7,568,588 Public Works Design Fall 2015 Project Status: This project involves the installation of 5,800 linear feet of 36-inch to 60-inch diameter storm drain along Channing and Lincoln Avenues over three project phases to increase drainage system capacity. This project will improve drainage system performance in the Duveneck-St Francis, Walnut Grove, Community Center, SOFA and Professorville neighborhoods by conveying storm runoff more efficiently to the San Francisquito Creek pump station. The final project phase, along Lincoln Avenue between Middlefield Road and Alma Street, is currently being designed by staff and will be constructed in summer 2016. Matadero Creek Storm Water Pump Station and Trunk Line Improvements (SD-13003) Prior Year Actuals Total Project Budget Implementing Department Project Phase Project Completion $14,964 $6,368,822 Public Works Design Fall 2017 Project Status: This project includes capacity upgrades to the Matadero Creek Storm Water Pump Station, which serves a low-lying 1200-acre area of southeastern Palo Alto. Upgrades to the pump station will allow storm runoff to be pumped into Matadero Creek regardless of the creek level, improving drainage system performance in the Midtown and Palo Verde neighborhoods. The project is currently being designed by an engineering consultant and will be constructed starting in fall 2016. Recurring Projects Storm Drain System Replacement And Prior Year Actuals Current Year Budget Implementing Department Project Phase Project Completion $1,572 $1,737,343 Public Works NA Recurring Project Status: This recurring project consists of annual replacement and rehabilitation projects that maintain Attachment E Storm Drain Projects – page 2 of 2 Rehabilitation (SD-06101) the integrity of the storm drain system, including the replacement or rehabilitation of deteriorated storm drain pipes, manholes, and storm drain inlets. The scope for FY 2016 includes the design of trash capture devices at the Matadero Creek Storm Water Pump Station to prevent trash from entering Matadero Creek and the installation of fiber optic connections to all seven storm water pump stations to improve communications and monitoring capabilities between the stations and the centralized control center at the Water Quality Control Plant.