HomeMy WebLinkAbout2003-11-10 City Council (4)City of Palo
City Manager’s Repo
TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: HUMAN RESOURCES
DATE:NOVEMBER 10, 2003 CMR: 493:03
SUBJECT:APPROVAL OF AN ORDINANCE AMENDING THE MUNICIPAL
CODE TO CREATE A NEW LIBRARY DEPARTMENT AND TO
CREATE A NEW DEPARTMENT HEAD POSITION
RECOMMENDATION
Staff recommends the Council adopt an ordinance amending the Municipal Code to create a
new Library Department and to create a new department head position, Library Director.
Staff also recommends Council authorize a reclassification of a Staff Secretary position to an
Administrative Assistant to support the new Library Director.
DISCUSSION
The City Manager proposed, in the 2003-05 Budget process, the creation of a Library
Department and a new department head, Library Director. The Library has been a division of
the Community Services Department. The Library Director position is currently vacant. The
Palo Alto library system is undergoing a series of changes including reviewing the building
and maintenance needs, support for the Library Advisory Committee, significant staffing
concerns and a review of the number of branches and hours of operation. The vast majority
of cities the size of Palo Alto that operate library systems have a separate library department.
Staff believes it is in the City’s best interest to be organized in this manner.
The benefits of creating a new department include:
1. Direct connection with City Manager and membership on the executive team.
2.Direct interaction and impact with the Library Commission to address the current library
issues.
3.The Library budget will be independently reviewed as opposed to being incorporated
into a larger department
CMR: 493:03 Page 1of 2
4.It will be more attractive to prospective Library Directors and other professional
candidates.
The Municipal Code needs to be changed to create a new and separate department, making
the Library Director an executive staff position reporting to the City Manager. The
ordinance, which accomplishes this, is attached to this CMR.
RESOURCE IMPACT
The establishment of the Library Department will not impact the 2003-04 Adjusted General
Fund Budget. The department will utilize the already approved resource levels as allocated
to the Library Division within the Community Services Department (CSD). Any additional
resources allocated to the new department will be drawn from other divisions within CSD. In
the 2003-04 midyear report to Council, staff will amend the Table of Organization to
reclassify a Staff Secretary to an Administrative Assistant for the new department. A
separate department budget will be presented to Council for review during the 2004-05
interim-year budget process.
POLICY IMPLICATIONS
The action recommended by this report is consistent with City Council direction.
ENVIRONMENTAL REVIEW
This is not a project under the California Environmental Quality Act (CEQA).
ATTACHMENTS
A. Ordinance
DEPARTMENT HEAD:
LESLIE LOOMIS
Director of Human Resources
CITY MANAGER APPROVAL:~
EMILY
Assistant City Manager
CMR: 493:03 Page 2of2
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO
ALTO AMENDING CHAPTER 2.08 OF TITLE 2 OF THE
PALO ALTO MUNICIPAL CODE TO REVISE SECTIONS
2.08.020 [APPROVAL OF CITY MANAGER’S
APPOINTMENTS],2.08.210 [DEPARTMENT OF COMMUNITY
SERVICES]AND ADD SECTION 2.08.230 CREATING A
NEW DEPARTMENT OF LIBRARIES
The Council of the City of Palo Alto does ORDAIN as
follows:
SECTION i. Chapter 2.08 (Officers and Departments) of
Title 2 (Administrative Code) of the Palo Alto Municipal Code is
hereby amended by revising Section 2.08.020 to read as follows:
2.08.020 Approval of City Manager’s Appointments.
Appointments to the following positions shall be made by
the city manager with the approval of the council:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
Assistant city manager;
Director of administrative services;
Chief of police;
Fire chief;
Director of human resources;
Director of planning and community environment;
Director of utilities;
Director of public works - city engineer;
Director of community services; and
Director of libraries.
SECTION 2. Chapter 2.08 (Officers and Departments) of
Title 2 (Administrative Code) of the Palo Alto Municipal Code is
hereby amended by revising Section 2.08.210 to read as follows:
2.08.210 Department of Community Services.
(a) The community services department shall be under
the direckion of the director of community services, who shall
be accountable to the city manager. The duties of the director
of community services shall be as follows:
(i) To formulate for approval plans and programs as
they relate to the identified social needs of the community
031104 syn 0091389 1
either directly or in cooperation with the resources of the
community;
(2) To provide staff advisory and technical assistance
to the human relations commission, the public arts commission,
and such similar groups that may be created or established;
(3) To maintain landscaped areas including district
and neighborhood parks, miniparks, athletic fields, fire
stations and utility grounds in a safe and aesthetic manner;
(4) To manage the use, scheduling, and operation of
municipal playgrounds, swimming pools, community centers, camps,
athletic centers and fields, golf courses, theaters, cultural
centers, museums, interpretative centers, libraries, parks, and
activities connected therewith;
(5) To provide and develop programs for increased
knowledge, artistic expression, physical activity, social help,
and enjoyment of the outdoors;
(6) To perform or cause to be performed all duties
required by this code or other law of the director of arts and
culture, director of human services, ~~ ~ i~~
director of parks and golf, and the director of recreation, open
space and sciences; and
(7) To perform other such duties as may be required.
(b) For organizational purposes, the department of
community services shall consist of the following divisions:
arts and culture; human services, parks and golf’, =~~~ .....
services; and recreation; open space and sciences.
SECTION 3. Chapter 2.08 (Officers and Departments) of
Title 2 (Administrative Code) of the Palo Alto Municipal Code is
hereby amended by adding Section 2.08.230 to read as follows:
2.08.230 Department of Libraries.
(a) The department of libraries shall be organized and
administered under the direction of the director of libraries
who shal! be accountable to the city manager. The duties of the
director of libraries shall be as follows:
(i) To manage, operate, direct, and control a
continuing municipal library system providing reading,
031104 syn 0091389 2
reference, and related informational services for the residents
of Palo Alto;
(2) To provide administrative support for the library
advisory commission on matters relating to the department;
(3) To generate appropriate reports as may
required by county, state and federal agencies or by law;
be
(4) To review and approve adult, adolescent, and
children’s service programs and activities, library publications
and publication schedules, material selection policies, and all
material purchase requests;
(5)To review and approve technical services
activities,including material selection, purchase and
maintenance standards and procedures, insuring that materials
meet the criteria of the American Library Association Bill of
Rights and are available in sufficient quantity;
(6) To recommend and monitor annual operating and
capital improvement budgets, reviewing and exercising fina!
approval authority over all library expenditures; establish and
monitor inventory control systems for all library furnishings
and material; and review and analyze fee structure and fee
collection;
(7) To perform or cause to be performed all duties
required by this code or other law of the director of libraries
and the department of libraries; and
(8)To perform such other duties as may be required.
(b) For organizational purposes, the department of
libraries shall consist of a single division.
SECTION 4. The City Council finds that this project is
exempt from the provisions of the Environmental Quality Act
("CEQA") because it can be seen with certainty that there is no
possibility that this project will have a significant effect on
the environment.
II
II
//
031104 syn 0091389 3
SECTION 5. This ordinance shall be effective
thirty-first day after the date of its adoption.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
on the
City Clerk
APPROVED AS TO FORM:
Mayor
APPROVED:
Interim City Attorney City Manager
Director of Human Resources
Director of Administrative
Services
031104 syn 0091389 4