HomeMy WebLinkAboutID2927-Mitchell-Park-Construction-Contract-Monthly-Report-7-23-12City of Palo Alto (ID # 2927)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 7/23/2012
July 23, 2012 Page 1 of 8
(ID # 2927)
Summary Title: Mitchell Park Construction Contract Monthly Report
Title: Submittal of Mitchell Park Library and Community Center Bi-Monthly
Construction Contract Report
From:City Manager
Lead Department: Public Works
Recommendation
Staff recommends that Council:
1)Accept this update on the Mitchell Park Library and Community Center
(MPL&CC) construction project; and
2)Direct staff to continue to submit bi-monthly reports to Council and to
take related actions which Council may direct.
Executive Summary
The MPL&CC construction is approximately 74%complete (based on
expenditures)and it is anticipated that the three-building complex will be open to
the public in the Spring of 2013. Two major milestones (“dry-in” and “start of
raised flooring”) have been accomplished since the last bi-monthly Report.
Another major milestone (“start of ceiling”) is scheduled to occur on July 25,2012
and will be addressed in the next bi-monthly Report, as will be the “permanent
power” milestone scheduled for August 9, 2012.
Costs have increased above the bid amount partially due to building complexities
and partially due to the performance of the City’s contractors. To date, a total
increase (Construction Contract Change Orders)of $2,184,726 has been approved
by the City, or approximately 9%above the base construction contract amount.
The bid amount was approximately 24% below the City Engineer’s estimate and
Council has authorized a maximum increase of 20% above the bid amount in
July 23, 2012 Page 2 of 8
(ID # 2927)
Change Orders.Thus,the project remains below budget, despite the unforeseen
costs.
Background
At 56,000 square feet, MPL&CC is the City's largest construction project in four
decades. Inside the state-of-the-art Library building,teens, children, and those
just wanting a quiet space, will all have their own dedicated areas. The two-
building Community Center complex will contain an expansive community room,
kitchen, teen center, cafe,computer room and game room. The complex will be
the City's model for an eco-friendly facility with extensive green roofs, solar water
heating, night sky water cooling, photovoltaic panels, stormwater infiltration, and
natural daylight utilization; all wired with a state-of-the-art data feedback and
control system.
On September 12, 2011,Council authorized an increase in change order authority
and a ceiling for the MPL&CC construction contract from 10% to 20% to cover
unanticipated construction costs. Council also directed staff to provide Council
with a Monthly Report (subsequently modified to bi-monthly)on Change Orders
with Flintco, the general contractor.Council also requested the City Attorney to
provide additional confidential briefings regarding potential claims against other
responsible parties.Additionally, Council also directed Staff to report on project
milestones in the Bi-monthly Reports.
Discussion
Construction Progress
On June 4, 2012, Council requested information on construction progress and set-
backs since the last report,and milestones that staff expects will be reached by
the next report.
On June 15, 2012 a major milestone was achieved: “dry-in”of the 3-building
complex. Dry-in means that the buildings are fully protected from the elements
and that work can proceed on the interior that had to wait for this key
accomplishment such as sheetrock installation which was awaiting dry-in. The
second major milestone achieved since the last Bi-monthly Report was “start of
raised flooring”. The raised flooring is a major feature of Building A (the Library)
and is in the “critical path” for completion of other tasks. Piping and much of the
building’s heating system rests on the concrete subfloor and is then covered by
July 23, 2012 Page 3 of 8
(ID # 2927)
the raised floor two feet higher.The flooring subcontractor started this
installation on June 25,2012.
Despite these very important accomplishments, not all has gone smoothly. Not all
of the windows arrived on schedule and plastic sheeting had to be used to
achieve dry-in for certain areas. Certain large sliding glass doors did not match the
contract specifications and had to be replaced. Other components were poorly
installed and had to be re-done.An incorrect mix of base stucco was used in
certain areas, and cracking has occurred. Many corrections to mechanical,
electrical and plumbing work beneath the raised flooring were not completed
before 6/25/12, and floor panels are being temporarily removed to complete this
work and conduct inspections. All of these problems were detected by the City’s
Construction Manager (Turner) and the Contractor is being required to correct at
no cost to the City. Sub-standard work will not be accepted. However,these
corrections cause delays in the work of the next subcontractor and some could
cause a delay in a critical path item and further delay the project. City staff is
proactively working with the General Contractor and City consultants to avoid
delay while not compromising quality.
Looking ahead to the next Bi-monthly Report, the key milestone will be to “begin
ceiling installation on July 25, 2012.This is a critical milestone because it means
that all of the mechanical, electrical and plumbing equipment at the top of the 3-
building complex will be installed, inspected, corrected, and re-inspected to
ensure that it has passed its inspections.It will follow “start sheetrock”and “start
raised flooring”, meaning that essentially all of the rough mechanical,electrical,
and plumbing will now be covered up. Staff will report on this phase in the next
Bi-monthly Report.Staff will also report on the August 9, 2012 “permanent
power” milestone. Having permanent power is critical because it will allow
operation of mechanical systems required for the next key steps.
Approved Construction Contract Change Orders
To date, 17 change orders have been approved for a total amount of $2,184,726.
This amount constitutes approximately 9%of the base construction contract
amount. Since the last Bi-monthly Report, there have been three additional
Change Orders issued. Council has authorized change orders up to 20% of the
base contract amount;leaving about 11% remaining. A breakdown of the change
orders and the key components of each are contained in Table 1 listed below with
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a brief description of each. Please recognize that change orders can include
reductions and credits as well as new costs. You will see this, for example,
reflected in Change Order #5 in Table 1 below. The shaded change orders have
been issued since the last Bi-monthly report.
Table 1
Change Order Amount Change Order Summary
1 $41,725 Eight extra work items including the pruning of
trees, clean-up of the old building, and removing
conduit found during site clearing and grading.
2 $33,102 Four extra work items including the rerouting of a
storm drain around tree roots and the addition of a
new manhole that the drawings showed being
present but wasn’t.
3 $215,501 10 extra work items including an adjustment
needed due to tree root interference, an upgrade in
wall insulation capability, and design coordination
needed for steel installation.
4 $242,754 11 extra work items including the installation of
dowels at additional locations, the installation of
thicker glass railings to increase stability, increased
gas transmission line coordination, and extra
concrete water protection.
5 $4,436 24 extra work items including an extra light fixture
cost, fire safety drawing coordination, and a variety
of additional required supplies totaling $70,536
minus credit given for three of the 24 work items
including spare fixtures no longer required and
reimbursed City of Palo Alto dump fees totaling
$66,100.
6 $25,123 Seven extra work items including additional gas
main protection, curb strengthening, and deck
support for the Building A green roof.
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7 $74,304 19 extra work items including HVAC driven floor
adjustments, electrical system adjustments, data
cable rerouting, and a new load break cabinet
totaling $109,965 minus credit given for two of the
19 work items including stones for the Arch
provided by the artist and value engineering
totaling $35,661.
8 $385,251 10 extra work items including additional fill,
perforated metal panel ceiling work, various
waterproofing, and conduit.
9 $195,706 18 extra work items including multiple curb
installations, a basketball court slab, and an art
sculpture foundation.
10 $78,514 18 extra work items including a Flintco field staff
supplement, waterproofing, plumbing and electrical
system alterations, and tree protection measures
totaling $79,226 minus credit given for one of the
18 work items identified as plumbing fixture
changes totaling $712.
11 $224,662 14 extra work items including beam strengthening,
interior & exterior roof tank pipe supports, electric
vehicle chargers, load break cabinet bollards, and
additional steel.
12 $20,347 Seven extra work items including A/V work,
electrical changes, and a roof access ladder.
13 $80,721 13 extra work items including metal stud framing,
light fixtures, and miscellaneous electrical work.
14 $54,028 Five extra work items including a thickened roof
edge, equipment curbs, a Building A ramp, signage
support, and a book drop.
15 $176,586 12 extra work items including additional lighting,
electrical work, soil for silva cells & planting areas,
and HVAC work.
16 $53,256 Four extra work items including traffic signal
modifications, construction recovery costs, and a
tube steel base plate modification.
July 23, 2012 Page 6 of 8
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17 $278,710 Five extra work items including tube steel and
supplemental exterior wall steel revisions.
TOTAL $2,184,726 TOTAL CO’s 1-17
***For further information about each of the change orders see the attached
corresponding Contract Change Order Scopes of Work (Attachment A).
Change order requests submitted by the contractor are typically bundled together
and summarized in one single change order. On September 12, 2011,Council
further directed staff to submit any change order request which exceeds $85,000
to Council for approval. Staff is interpreting this to mean an individual change
order line item more than $85,000. (You may note over the course of a period of
time a number of on-site decisions are made, in order to not slow the project
down, which when complied later can add up to more than $85,000). (Bundled
Change Order 11, for example, totals $224,662, but includes a series of change
orders, none of which exceeds $85,000).Council has approved one Change Order
to date (Change Order # 17)which contained line items exceeding & 85,000).
Related Council Directives for the Bimonthly Report
Council further directed that staff report to Council on oversight activities.
Therefore, attached is the most recent Library Bond Oversight Committee agenda
(Attachment B)and Library Bond Oversight Committee minutes (Attachment C).
On October 17, 2011, Council requested information on two other related topics
and these are addressed below.
1)Expenditures for New Consultants
The City Attorney’s Office has hired the following consultants to assist with the
review of construction costs requested by Council. The table below shows the
amount encumbered and the amount spent to date. In September, the City
Attorney’s office expects to seek Council authority to increase the legal
counsel budget to gear up for a mid-project dispute resolution process.
Contract Amount Amount Expended
ZFA Structural Engineers $25,000 $19,581
Legal Counsel (Jarvis Fay)$75,000 $58,362
Reidinger Consulting
(Scheduling)
$85,000 $72,327
July 23, 2012 Page 7 of 8
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Legal Counsel (Otis &
Iriki)
$85,000 $0
2)Outstanding Change Orders Proposed by the Construction Contractor (Flintco)
In addition to knowing the amount of the Change Orders approved to date by
the City (above), Council members asked the value of the outstanding change
orders proposed by Flintco but not yet approved or rejected. This information
is contained in Attachment D. The first graph on Attachment D shows both
Potential Change Orders (PCOs) (which is an internal list compiled by the City’s
construction manager of certain work items that could eventually result in
extra work claims)and actual Change Order Requests (CORs),a subset of the
PCOs, which have been submitted by Flintco to date.
All CORs were temporarily retracted by Flintco with the stated intention of
modifying them. The City has informed Flintco that its retraction may
jeopardize the ability of the City to act on these CORs. Due to the failure of
Flintco to meet its self-imposed deadlines for resubmittal of the CORs, the City
has resumed issuance of Unilateral Change Orders, in order to meet its
contract obligations to pay Flintco for Extra Work.Change Orders 15, 16 and
17 have been issued since the last Bi-monthly Report and since Flintco failed to
meet its own resubmittal deadlines.
The latest Bi-monthly Report concerning all Library Projects (“Palo Alto Library
Projects”) is included as Attachment E.
In this update staff has also included a Mitchell Park Library Cost Comparison
Table (Attachment F) that shows the construction cost of this project in
comparison to other recent projects the City has done. Additionally, the Mitchell
Park Library Cost Comparison Table shows the contingencies approved and used
for each of those projects to help put the 20% contingency fund approved for this
project in context relative to what has been approved in the past.
Resource Impact
There are no resource impacts associated with providing the bi-monthly reports
to Council. The approved change orders are within the Capital Improvement
Program Project (CIP)Budget PE-09006 for the MPL&CC project.
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Policy Implications
There are no policy implications in providing the monthly reports to Council.
Environmental Review
Providing monthly reports on this topic to Council does not constitute a project
under the California Environmental Quality Act (CEQA).
Attachments:
·A -MPL COs # 1-17 (PDF)
·B -LBOC Agenda_7-24-2012 (PDF)
·C -Final LBOC Minutes_1-24-2012 (PDF)
·D -MPL Financial Charts (PDF)
·E -PAL Monthly Report -May and June 2012 (PDF)
·F -MPL Cost Comparision Table_4-2012 (PDF)
Prepared By:Richard Hackmann,
Department Head:J. Michael Sartor, Director
City Manager Approval: ____________________________________
James Keene, City Manager
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Agenda
Library Bond Oversight Committee
Quarterly Meeting
July 24, 2012
7th floor conference room
4:00 p.m. – 5:30 p.m.
Committee Members: James Schmidt (Chair), Sandra Hirsh (Vice-Chair), John Melton,
Dena Mossar, Alice Smith
Staff: (Public Works) Brad Eggleston, Phil Bobel, Debra Jacobs, (Library) Monique
leConge; (Administrative Services) Joe Saccio, Tarun Narayan, (Auditor) Jim Pelletier,
(Attorney) Melissa Tronquet
Others: (Turner Construction Management) Greg Smith
ROLL CALL
ORAL COMMUNICATIONS
APPROVAL OF MINUTES – April 24, 2012
AGENDA REVIEW & REVISIONS
UNFINISHED BUSINESS
1. DISCUSSION – Construction Progress (Greg Smith)
a. Mitchell Park Library & Community Center
b. Temporary Main Library
2. DISCUSSION – Design Progress (Phil Bobel)
a. Main Library
NEW BUSINESS
3. DISCUSSION – Update on reconciliation of Main Library costs (Phil
Bobel)
4. DISCUSSION -- Draft Financial Report Summary from
Administrative Services (Tarun Narayan)
a. Expenditures to date – summary spreadsheet
5. ACTION – Approval of Quarterly Report to Finance Committee
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6. Next Steps
a. Next meeting: October 23, 2012
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Minutes
Library Bond Oversight Committee meeting
Quarterly Meeting
January 24, 2012
7th floor conference room
4:00 p.m. – 5:30 p.m.
Committee Members: Dena Mossar, James Schmidt (Chair), Alice Smith, Sandra Hirsh
(Vice-Chair), John Melton
Staff: (Public Works) Phil Bobel, Karen Bengard, (Library) Cornelia Van Aken;
(Administrative Services) Joe Saccio, Tarun Narayan, (Auditor) Jim Pelletier, Ian Hagerman
(Attorney) Melissa Tronquet
Others: (Turner Construction Management) Greg Smith
ROLL CALL
4:00 Quorum
Absent: Mossar
ORAL COMMUNICATIONS
None
APPROVAL OF MINUTES – October 25, 2011
Unanimous
AGENDA REVIEW & REVISIONS
No Changes
UNFINISHED BUSINESS
1. DISCUSSION – Construction Progress (Greg Smith)
a. Mitchell Park Library & Community Center
Greg distributed copies of the Nov/Dec “Palo Alto Library Projects Progress
Report”. Progress was slow if you viewed the outside of the building but there is
also significant work that has been done on the interior. Contractor’s estimated
completion is Dec 2012. It will take library staff 2-3 months after completion to
move in books and equipment and test procedures.
b. Temporary Main Library
Temp library will be in auditorium of Art Center, estimated completion in August
2012. Will not be opened (except to Art Center uses) until Main Library is ready
to close. Main Library will not close for construction until Mitchell Library is ready
for use.
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2. DISCUSSION – Design Progress (Karen Bengard)
a. Main Library
Council meeting on integration of Main/Art Center has been moved to March 5th.
Main point of controversy is the driveway ‘connector’ piece that will impact some
of the garden spots. Construction on the Main Library cannot start until the new
Mitchell Library is complete and the staff from Main moved into Mitchell.
Assuming Mitchell is completed in December 2012, construction on Main could
start in Feb/March 2013. Construction duration on Main is 1.5 years.
NEW BUSINESS
3. DISCUSSION – Outside Auditor’s Report (Ian Hagerman)
Auditor distributed copies of report from “outside auditor”, MGO CPA firm. Outside
auditor’s report was provided; it had been approved by the Finance Committee by 3-
1. No significant issues found; minor issue of $400 in spending that was mis-
classified as bondable and the use of financial advisors whose contracts has expired.
Auditor will request policy enhancements and clarifications. Auditor’s workplan is on
website.
4. DISCUSSION – Timing of Main Library bond issuance
There was a discussion of the timing of the Main Library bond. Tarun and Joe felt
that they would need a few months prior to issuance to get a final construction cost
estimate. Karen Bengard felt that it might be beneficial to ask for the remaining funds
up to the $76 million bond limit. No decision needed to be made at this point, so
discussion will continue as more up-to-date cost estimates for Main and Mitchell are
known.
5. DISCUSSION -- Draft Financial Report Summary from Administrative
Services (Tarun Narayan)
a. Expenditures to date – summary spreadsheet
Spreadsheet distributed. Discrepancy (of about $419K) with Greg
Smith/Turner’s worksheet was because Turner’s reflects more up-to-date
information. Tarun was requested to remove schedule information from the
spreadsheet as it was outdated and is shown on other locations such as the “Palo
Alto Library Projects, Monthly Progress Report” prepared by Turner.
6. ACTION – Approval of Quarterly Report to Finance Committee
Jim was not aware if LBOC item has been agendized or whether he needs to appear
in person to present findings. It was recalled that the Finance Committee had
requested an in-person appearance by the LBOC Chair. Karen will investigate
requirements and ask Debra Jacobs to draft cover letter for the report.
7. DISCUSSION– Mitchell Park Library & Community Center
contingency issue
Phil Bobel discussed (in general) ongoing legal issues related to the MPLCC. He
attends closed session to brief Council on proposed Change Order costs. It was
explained that the contingency amount was increased from the original 10 percent to
the current 20 percent, and that the project is within budget.
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8. Next Steps
a. Next meeting: April 24, 2012
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4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
Mitcchell Park L
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Library Ap
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Percent Com
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% Contingenc
% Contingenc
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Revised 11/10/11
4.418
(DT)
5.212
(DT)
4
(DT)
$41.36M
(Mitchell)
$49.043M
(Mitchell)
$50M
(Mitchell)
$21.683M *
(Main)
$18M
(Main)
$18M
(Main)
1.62
(Other)
3.745
(Other)
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Dollars (Millions)
Library Bond Fund Utilization Projections
(June 2012)
(Dollars in Millions)
Mitchell Park Library Main Library Temporary Libraries & Bond Costs Series5
$69.08M $76M
*The Main Library Projection was increased following Council approval on July 25, 2011 (Staff Report #1438) of approximately $1.7M of design
amendments and future building improvements related to deferred maintenance, code upgrades and service enhancements.
Palo Alto Library Projects Bi-Monthly Progress Report May - June 2012
Mitchell Park Library & Community Center
Main Library
Mitchell Park Main Entry
Table of Contents
Mitchell Park Library
Status Report
Management Summary
Action Items
Schedule Milestones
Main Library
Status Report
Management Summary
Library Closure Plan
Financial Summary
Mitchell Park Library &
Community Center
3700 Middlefield Road, Palo Alto
The new Mitchell Park Library and Community Center is a highly
sustainable joint-use facility that will be a vibrant destination for
civic, cultural, social, educational, and recreational activities. The
new center, which will replace undersized and aged facilities, is
made possible through Measure N and the strong partnership
between the city and the community. During construction,
temporary library and teen center facilities are available at the
Cubberley Community Center.
Library Roofing Started
WEB CAM LINK: http://173.164.239.206/view/viewer_index.shtml
May - June 2012
PROJECT CONSTRUCTION
CONSTRUCTION BEGAN:
September 2010
ANTICIPATED OPENING:
Spring 2013
PROJECT TEAM
OWNER:
City of Palo Alto Public Works
(650) 329-2295
ARCHITECT:
Group 4 Architecture,
Research + Planning Inc.
South San Francisco, CA
(650) 871-0709
GENERAL CONTRACTOR:
Flintco Pacific, Inc.
Roseville, CA
(916) 757-1000
CONSTRUCTION MANAGER:
Turner Construction Company
San Jose, CA
(408) 918-1600
FOR MORE INFORMATION
www.cityofpaloalto.org/libraryprojects
KEY ACCOMPLISHMENTS
• Exterior Wall Dry in & Finishes
• Plaster
UPCOMING ACTIVITIES
• Exterior Wall Finishes in Progress
• Glass Installation nears Completion
• Start of Drywall
• Ceilings
Library Curtain Wall System
May - June 2012
Progress Photos
Mitchell Park Library & Community Center
Management Summary
May - June 2012
Noteworthy Accomplishments
• Dry-in Milestone achieved
• Exterior wall dry-complete
• Solar Hot Water and Vehicle Charger permits issued
• Architects Supplemental Instructions completed plan check
• Deferred submittals for library shelving and suspended ceiling completed plan check
Current Project Challenges:
• Processing the high volume of change documentation and providing direction
◊ Settle tube steel and exterior wall framing changes (Council approved)
◊ Settle waterproofing and sheet metal changes (Estimate complete)
◊ Significant number of new CORs to review
• Submittals impacting material delivery and inspection (In progress but nothing completed)
◊ Photovoltaic systems need separate permits
◊ Deferred submittals for glass railings, elevators and need to complete plan check
Safety
• Public Safety is a priority outside the fence. No incidents reported to date
• Attention is directed toward scaffold safety
Quality Control
• City & Special Inspectors re-inspect work several times
◊ Work is not always ready when inspection is requested
◊ Work does not consistently pass inspection
◊ Significant inspections need to pass before floors and walls can be covered up
• Quality Control Observation Reports : 56 have been issued and 12 remain open
• Glazing contractor is having difficulty meeting quality control standards
◊ 2 non-compliance notice issued for glazing
Schedule:
• New scheduling effort is focused on work to complete
◊ Contractor plans to ask for 1 year extension
◊ currently shows 9 months to complete.
• Updates are not tied to baseline schedule. Track actual dates on the baseline schedule.
Next Key Milestones:
• Cover Walls – start Library 7/20 Teen Center 7/6 Community Center 7/6
• Ceilings - start Library 7/25 Teen Center 7/5 Community Center 7/17
• Permanent Power Library 8/9 Teen Center 11/21 Community Center 11/20
• Heat & A/C Online Library 9/14 Teen Center 12/21 Community Center 12/13
Mitchell Park Library & Community Center
Schedule Milestones
May - June 2012
Data Date 6/12/12
Activity ID Bldg-A Bldg-B Bldg-C
Pad Certification 10/27/10 10/27/10 10/27/10
Foundation Complete 12/28/11 1/16/11 1/7/11
Frame & Place Slab on Grade 2/11/11 5/6/11 5/3/11
Top out Structural Steel Frame 5/31/11 4/15/11 5/12/11
2nd Floor Poured 4/16/11 X X
Roof Poured 5/31/11 6/24/11 6/21/11
Frame Ext Walls EXT 4000 9/2/11 9/26/11 9/2/11
Building Dried In EXT 5555 6/8/12 6/8/12 6/8/12
Frame Interior Walls INT 1130 5/24/11 6/1/11 7/1/11
Insp - Wall rough in - OK drywall INT 2095/1100/2330 7/20/12 7/6/12 7/6/12
Insp - MEP overhead - OK ceiling ISP 1135/1110/2090 7/25/12 7/5/12 7/17/12
Casework Start Date MS 1050/1420 FIN1090 9/24/12 9/21/12 9/21/12
Ceiling Complete FIN 1120 10/22/12 10/26/12 10/11/12
Permanent Power EQU 2120/2010/2020 8/9/12 11/21/12 11/20/12
Heat & Air Conditioning Online EQU 1100/1090 9/14/12 12/21/12 12/13/12
Elevator Complete AEQU 1090 9/19/12 x x
Final Clean MS 1070/1310/1440 12/6/12 11/12/12 11/20/12
Parking Paving Complete and Drive Entry's STE 1840 12/5/12 x x
Substantial Completion PCO 1555/2555/3555 1/28/13 1/31/13 2/6/13
Certificate of Occupancy MS 1210/1270/1400 3/13/13 3/13/13 3/13/13
Building Air out and Commissioning complete EQU 1070 3/19/13 3/4/13 3/28/13
Date
Main Library
1213 Newell Road, Palo Alto
Exterior View
May - June 2012
PROJECT CONSTRUCTION
CONSTRUCTION STARTS:
Summer 2013
ANTICIPATED OPENING:
Fall 2014
PROJECT TEAM
OWNER:
City of Palo Alto Public Works
(650) 329-2295
ARCHITECT:
Group 4 Architecture,
Research + Planning Inc.
South San Francisco, CA
(650) 871-0709
CONSTRUCTION MANAGER:
TBD
FOR MORE INFORMATION
www.cityofpaloalto.org/libraryprojects
KEY ACCOMPLSHMENTS
• Council Approved
o Scope Expansion
o Connectivity with Art Center
o Circulation at Community
Gardens
• Constructability Review
UPCOMING ACTIVITIES
• Construction Estimate Update
• Plan Check Submittal
The Palo Alto Main Library renovation and addition is in the
final phase of design “Better Libraries for Palo Alto” projects,
funded by the passage of Measure N by voters in 2008. The
project incorporates upgrades to the historic building’s structural,
electrical and mechanical systems while preserving the integrity of
architect Edwards Durrell Stone’s iconic design. The new
addition includes a program room and additional restrooms
to extend the services of this heavily-used branch. The
project targets LEED certification.
Library Closure Plan
May - June 2012
201
4
Main Library
Opening to the Public in 2014
Downtown Library re-opened
Mitchell Park Library and Community Center construction started,
College Terrace Library re-opened
Mitchell Park Library & Community Center
Anticipated Public Public Opening in the Spring 2013
Main Library
Closes for construction Mid 2013
201
0
201
1
201
2
201
3
April 2012
Mitchell Park Library Cost Comparison Table
1 Actual (Construction Cost) Definition: The total cost of construction. This figured is calculated my adding the construction contract amount to the
construction contingency used.
Project Name Construction Cost
Contract Amount Contingency Contingency Used Actual1
Mitchell Park Library $24,365,000 $4,873,000 (20%) TBD TBD
Alma Storm Drain Improvement $573,000 $57,300 (10%) $54,696 (9.54%) $627,696
Children’s Library $2,646,000 $317,520 (12%) $289,877 (10.96%) $2,935,877
College Terrace Library $1,365,988 $341,497 (25%) $224,658 (16.45%) $1,590,646
Downtown Library $2,500,000 $375,000 (15%) $375,000 (15%) $2,875,000
Greer Park $1,220,075 $122,008 (10%) $121,641 (9.97%) $1,341,716
Parking Lot (S/L/R) $22,535,000 $3,380,250 (15%) $2,372,415 (10.53%) $24,907,415
San Francisquito Pump Station $6,938,115 $693,812 (10%) $0 (0%) $6,778,636
Storm Drain Rehab (Phase IV) $144,000 $14,400 (10%) $14,396 (9.97%) $158,396