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HomeMy WebLinkAboutStaff Report 6609 CITY OF PALO ALTO OFFICE OF THE CITY CLERK February 22, 2016 The Honorable City Council Palo Alto, California Approval of Action Minutes for the January 30, February 1 and 8, 2016 Council Meetings Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS:  Attachment A: 01-30-16 DRAFT Action Minutes (DOC)  Attachment B: 02-01-16 DRAFT Action Minutes (DOC)  Attachment C: 02-08-16 DRAFT Action Minutes (DOC) Department Head: Beth Minor, City Clerk Page 2 CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 4 Special Meeting January 30, 2016 The City Council of the City of Palo Alto met on this date in the El Palo Alto Room, Mitchell Park Community Center, 3700 Middlefield Road Palo Alto at 9:05 A.M. Present: Berman, Burt, DuBois, Filseth, Holman, Kniss, Scharff, Schmid, Wolbach Absent: Mayor’s Welcome and Overview of the Day Study Session 1. FY 2016 Performance Report and National Citizen Survey (Continued From January 25, 2016). Council took a break from 10:19 A.M. to 10:31 A.M. Action Items 2. Council Annual Priorities Settings. MOTION: Vice Mayor Scharff moved, seconded by Council Member Berman to adopt the following Council Priorities for 2016: A. The Built Environment: Infrastructure, Housing, Parking, and Livability; and B. Mobility; and C. Healthy City, Healthy Community; and DRAFT ACTION MINUTES Page 2 of 4 City Council Meeting Draft Action Minutes: 1/30/16 D. Completion of the Comprehensive Plan 2015-2030 Update with increased focus from Council. SUBSTITUTE MOTION: Council Member Schmid moved, seconded by Council Member Kniss to adopt the following Council Priorities for 2016: A. The Built Environment: Infrastructure, Housing, Mobility, Parking, and Livability; and B. Healthy City, Healthy Community; and C. Completion of the Comprehensive Plan 2015-2030 Update with increased focus from Council. INCORPORATED INTO THE SUBSTITUTE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add at the end of Part 1 of the Motion, “Mobility, with a particular emphasis on Mobility” and add to the Motion, “Infrastructure.” (New Part B) SUBSTITUTE MOTION RESTATED: Council Member Schmid moved, seconded by Council Member Kniss to adopt the following Priorities for 2016: A. The Built Environment: Housing, Parking, Livability, Mobility, with a particular emphasis on Mobility; and B. Infrastructure; and C. Healthy City, Healthy Community; and D. Completion of the Comprehensive Plan 2015-2030 Update with increased focus from Council. SUBSTITUTE MOTION AS AMENDED PASSED: 5-4 DuBois, Filseth, Holman, Kniss, Schmid yes Council took a break from 12:22 P.M. to 12:53 P.M. 3. Priorities and Staff Work Plan: Getting the Work Done. DRAFT ACTION MINUTES Page 3 of 4 City Council Meeting Draft Action Minutes: 1/30/16 MOTION: Council Member Wolbach moved, seconded by Council Member Kniss to delegate further planning on the Work Plan and the topics for Committee of the Whole Meetings to the Mayor, Vice Mayor, and City Manager to generate proposals for Council approval. MOTION RESTATED: Council Member Wolbach moved, seconded by Council Member Kniss to schedule a Committee of the Whole Meeting, with preparatory work to be conducted by the Mayor, Vice Mayor, and City Manager. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add at the end of the Motion, “to address the Work Plan, and other areas of focus for the Council for the year.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “prior to the end of March” after “Whole Meeting.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “(to reconcile Council project priorities)” after “Work Plan.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “Council efficiency” after “project priorities.” MOTION RESTATED: Council Member Wolbach moved, seconded by Council Member Kniss to schedule a Committee of the Whole Meeting prior to the end of March, with preparatory work to be conducted by the Mayor, Vice Mayor, and City Manager, to address the Work Plan (to reconcile Council project priorities), Council efficiency, and other areas of focus for the Council for the year. MOTION AS AMENDED PASSED: 9-0 4. Resolution 9574 Entitled “Resolution of the Council of the City of Palo Alto Setting the Council’s Summer Break and Winter Closure.” MOTION: Vice Mayor Scharff moved, seconded by Council Member Kniss to schedule the Council’s Summer Break from July 5 to August 12. DRAFT ACTION MINUTES Page 4 of 4 City Council Meeting Draft Action Minutes: 1/30/16 AMENDMENT: Council Member Holman moved, seconded by Council Member XX to replace in the Motion, “July 5 to August 12” with “June 27 to August 5.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion, “July 5” with “July 2.” MOTION RESTATED: Vice Mayor Scharff moved, seconded by Council Member Kniss to schedule the Council’s Summer Break from July 2 to August 12. MOTION AS AMENDED PASSED: 9-0 5. Wrap-Up and Next Steps. Council Member Kniss left the meeting at 2:38 P.M. Adjournment: The meeting was adjourned at 2:41 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 10 Regular Meeting February 1, 2016 The City Council of the City of Palo Alto met on this date in the Council Chambers at 6:04 P.M. Present: Berman, Burt, DuBois, Filseth, Holman, Kniss, Scharff, Schmid, Wolbach arrived at 6:25 P.M. Absent: Study Session 1. Study Session on National, State and Local Trends on the Impact of Arts and Culture. Special Orders of the Day 2. Community Partner Presentation: West Bay Opera at the Lucie Stern Community Theater. Agenda Changes, Additions and Deletions Staff requests Council hear Agenda Item Numbers 13- Approval of a Twenty Five (25) Year Lease… and 14- PUBLIC HEARING: Adoption of an Emergency Ordinance… before Agenda Item Number 12- Adoption of an Ordinance to add Section 10.50.085… Consent Calendar MOTION: Vice Mayor Scharff moved, seconded by Council Member DuBois, third by Council Member Holman to pull Agenda Item Number 10- Agreement with Empowerment Institute… to be moved to a date uncertain. DRAFT ACTION MINUTES Page 2 of 10 City Council Meeting Draft Action Minutes: 2/1/16 MOTION: Vice Mayor Scharff moved, seconded by Council Member DuBois to approve Agenda Item Numbers 3-9 including corrections contained in the At Places Memorandum for Agenda Item Number 3. 3. Budget Amendment Ordinance 5378 Entitled, “Budget Amendment Ordinance of the Council of the City of Palo Alto Closing the Fiscal Year 2015 Budget, Including Authorization of Transfers to Reserves, and Approval of the Fiscal Year 2015 Comprehensive Annual Financial Report (CAFR).” 4. Approval of the Fifth Amendment to Extend the Lease With Thoits Bros., Inc. at 285 Hamilton Avenue, Suite 100 for a Period of 14 Months and Approval of the Second Amendment to Extend the Sublease With Thoits Bros., Inc., 285 Hamilton Avenue, Suite 200 for a Period of 14 Months for use by the City Development Center. 5. Finance Committee Recommendation for Council to Review and Accept Information on the new Government Accounting Standards Board Pension Reporting Standards Known as GASB 68. 6. Approval of Police Department Purchase of Multi-Band Portable Radios for the Police and Fire Departments in an Amount not to Exceed $625,000. 7. Amend the Fiscal Year 2016 Adopted Municipal Fee Schedule to add a Secondhand Dealer Licensing Fee. 8. Adoption of Annual Amendments to the Employment Agreements Between the City of Palo Alto and Council Appointed Officers (City Manager, City Attorney, City Auditor and City Clerk). 9. Ordinance 5379 Entitled, “Ordinance of the Council of the City of Palo Alto Amending Palo Alto Municipal Code Chapter 4.60 (Business Registration Program) to Exempt Very Small Businesses, Very Small Non-Profits, and Religious Organizations With no Ancillary Business on Site From the Business Registration Program (FIRST READING: January 19, 2016 PASSED: 8-0 Kniss absent).” 10. Agreement with Empowerment Institute on Cool Block Small Pilot Program (Continued From January 25, 2016). MOTION PASSED: 9-0 DRAFT ACTION MINUTES Page 3 of 10 City Council Meeting Draft Action Minutes: 2/1/16 Action Items 11. Approval of 2016 Basement Construction Dewatering Program Changes and Other Related Issues. MOTION: Vice Mayor Scharff moved, seconded by Council Member Kniss to: A. Approve the five “Group 1” Basement Construction Dewatering Program changes for the 2016 construction season on a pilot basis; and B. Continue working with the Santa Clara Valley Water District (SCVWD) in an effort on developing a further understanding of the north county groundwater systems, impacts of groundwater pumping, and opportunities for enhanced groundwater recharge. Direct Staff to provide an update on the work plan for this effort to the Policy and Services Committee in the first quarter of 2016; and C. Direct Staff to prepare a report for the Policy and Services Committee in the first half of 2016 to discuss Group 3 matters and the development of a potential recommendation to Council to direct additional work in one or more of these areas. AMENDMENT: Council Member Schmid moved, seconded by Council Member XX to add to Part A of the Motion, “add a sixth change, ‘each site will be metered and there will be an excess charge for water not used over 3.5 million gallons at a rate of $.02 per gallon.’” AMENDMENT RESTATED AND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to Part A of the Motion, “add a sixth change, ‘dewatering flow will be metered.’” AMENDMENT: Council Member Schmid moved, seconded by Council Member XX to add to the Motion, “replace in Draft Requirements for Submittal of a Determination… ‘avoidance measures are also to be employed to the extent practical’ with ‘above 6 million gallons per household avoidance measures will be employed in someway practical.’” AMENDMENT FAILED DUE TO THE LACK OF A SECOND DRAFT ACTION MINUTES Page 4 of 10 City Council Meeting Draft Action Minutes: 2/1/16 MOTION RESTATED: Vice Mayor Scharff moved, seconded by Council Member Kniss to: A. Approve the five “Group 1” Basement Construction Dewatering Program changes for the 2016 construction season on a pilot basis and add a sixth change, “dewatering flow will be metered”; and B. Continue working with the Santa Clara Valley Water District (SCVWD) in an effort on developing a further understanding of the north county groundwater systems, impacts of groundwater pumping, and opportunities for enhanced groundwater recharge. Direct Staff to provide an update on the work plan for this effort to the Policy and Services Committee in the first quarter of 2016; and C. Direct Staff to prepare a report for the Policy and Services Committee in the first half of 2016 to discuss Group 3 matters and the development of a potential recommendation to Council to direct additional work in one or more of these areas. MOTION AS AMENDED PASSED: 7-2 Holman, Schmid no At this time Council heard Agenda Item 13. 13. Approval of a Twenty Five (25) Year Lease Agreement Between the City of Palo Alto and the Museum of American Heritage (MOAH) for the City Owned Property at 351 Homer Avenue, Palo Alto. MOTION: Council Member Holman moved, seconded by Council Member Filseth to authorize the City Manager or his designee to negotiate and enter into a new twenty five (25) year lease agreement between the City of Palo Alto and Museum of American Heritage (MOAH) for the City owned property at 351 Homer Avenue, Palo Alto upon expiration of the current lease agreement in 2017. MOTION PASSED: 9-0 14. PUBLIC HEARING: Adoption of an Emergency Ordinance of the Council of the City of Palo Alto Adding Chapter 9.16 (Medical Marijuana Cultivation and Delivery) to Title 9 (Public Peace, Morals and Safety) of the Palo Alto Municipal Code to Prohibit Medical Marijuana Cultivation and Delivery in Palo Alto Pursuant to California Assembly Bills 243 and DRAFT ACTION MINUTES Page 5 of 10 City Council Meeting Draft Action Minutes: 2/1/16 266 and Senate Bill 643. This Action is Exempt Under Section 15061(b)(3) of the California Environmental Quality Act. Public Hearing opened at 10:00 P.M. Public Hearing closed at 10:06 P.M. MOTION: Council Member DuBois moved, seconded by Council Member Kniss to continue this Agenda Item to a February Council Meeting if necessary. MOTION PASSED: 9-0 12. Adoption of an Ordinance to add Section 10.50.085 (Eligibility Areas) and to Amend Section 10.50.090 (Modification or Termination of Districts) of the Palo Alto Municipal Code Relating to Residential Parking Programs; Adoption of a Resolution Amending Resolution 9473 to Implement Phase 2 of the Downtown Residential Preferential Parking (RPP) District Pilot Program; Approval of Contract Amendment to SP Plus for $94,000 for Additional Services for Parking Permits and On-Site Customer Service, Approval of Contract Amendment to SERCO for $60,000 for Enforcement of Expanded Area of Downtown RPP District, Approval of Contract Amendment to McGuire Pacific Constructors for $154,500 for Construction Services for Expanded Area of Downtown RPP District, Approval of Budget Amendments in the General Fund, Residential Parking Permit Fund, and Capital Improvement Fund, Approval of the RPP Administrative Guidelines. These Actions are Exempt From the California Environmental Quality Act (CEQA) Pursuant to Sections 15061(b)(3) and 15301 of the CEQA Guidelines. Molly Stump, City Attorney advised Council Members Filseth, Holman, and Kniss live within the Residential Preferential Parking Permit (RPP) District and Vice Mayor Scharff owns a business property within the RPP District, requiring their recusal from this Agenda Item. Mayor Burt advised he would not participate in this Agenda Item because he lives within 500 feet of the proposed RPP District expansion. Following random selection pursuant to California Code of Regulations Section 18705 (Legally Required Participation), Council Member Filseth will participate in this Agenda Item. DRAFT ACTION MINUTES Page 6 of 10 City Council Meeting Draft Action Minutes: 2/1/16 At this time Council heard Council Member Questions, Comments and Announcements. Council Member Questions, Comments and Announcements Vice Mayor Scharff announced the California State Assembly formed a committee titled Regional Planning in the San Francisco Bay Area that will address the planned merger of Association of Bay Area Governments (ABAG) and the Metropolitan Transit Commission (MTC), the lack of affordable housing, the environment, transportation, and other regional issues. He suggested this Committee may have some influence over local control regarding these issues. Council Member Holman announced four Council Members attended an event led by Lieutenant Governor Gavin Newson regarding a potential initiative relating to gun and ammunition safety. Council Member DuBois announced he will be working on a Colleagues Memorandum relating to parking permitting in the Evergreen Park neighborhood. Mayor Burt attended the 85th anniversary of the Palo Alto Players. He learned that the Lucie Stern Community Theater was built for the Palo Alto Players and the group was the first community theater group on the Peninsula. At this time Council returned to Agenda Item 12. 12. Adoption of an Ordinance to add Section 10.50.085 (Eligibility Areas) and to Amend Section 10.50.090 (Modification or Termination of Districts) of the Palo Alto Municipal Code Relating to Residential Parking Programs; Adoption of a Resolution Amending Resolution 9473 to Implement Phase 2 of the Downtown Residential Preferential Parking (RPP) District Pilot Program; Approval of Contract Amendment to SP Plus for $94,000 for Additional Services for Parking Permits and On-Site Customer Service, Approval of Contract Amendment to SERCO for $60,000 for Enforcement of Expanded Area of Downtown RPP District, Approval of Contract Amendment to McGuire Pacific Constructors for $154,500 for Construction Services for Expanded Area of Downtown RPP District, Approval of Budget Amendments in the General Fund, Residential Parking Permit Fund, and Capital Improvement Fund, Approval of the RPP Administrative Guidelines. DRAFT ACTION MINUTES Page 7 of 10 City Council Meeting Draft Action Minutes: 2/1/16 These Actions are Exempt From the California Environmental Quality Act (CEQA) Pursuant to Sections 15061(b)(3) and 15301 of the CEQA Guidelines. Mayor Burt, Vice Mayor Scharff, Council Member Berman, and Council Member Holman left the meeting at 10:15 P.M. MOTION: Council Member DuBois moved, seconded by Council Member Wolbach to: A. Adopt an Ordinance to add Section 10.50.085 (Eligibility Areas) and amend Section 10.50.090 (Modification or Termination of Districts) of Title 10 of the Palo Alto Municipal Code relating to Residential Parking Programs; and B. Adopt a Resolution amending Resolution 9473 to implement Phase 2 of the Downtown Residential Preferential Parking (RPP) District Pilot Program; and C. Adopt the RPP Administrative Guidelines; and D. Approve and authorize the City Manager or his designee to execute a Contract Amendment with SP Plus for $94,000 for Additional Services for Parking Permits and On-Site Customer Service; and E. Approve and authorize the City Manager or his designee to execute a Contract Amendment with SERCO for $60,000 for Enforcement of Expanded Area of Downtown RPP District; and F. Approve and authorize City Manager or his designee to execute a Contract Amendment with McGuire Pacific Constructors for $154,500 for Construction Services for Expanded Area of Downtown RPP District; and G. Amend the Fiscal Year 2016 Budget Appropriation Ordinance for: i. The Capital Fund by: a. Increasing the transfer from the General Fund by $64,329; and DRAFT ACTION MINUTES Page 8 of 10 City Council Meeting Draft Action Minutes: 2/1/16 b. Increasing the Residential Preferential Parking Project (PL-15003) in the amount of $64,329; and ii. The Residential Parking Permit Programs Fund by: a. Increasing the transfer from the General Fund by $94,000; and b. Increasing the Downtown Residential Preferential Parking Contractual Services budget by $94,000; and iii. The General Fund by: a. Increasing the transfer to the Capital Fund by $64,329; and b. Increasing the transfer to the Residential Parking Permit Programs Fund by $94,000; and c. Decreasing the Transportation Contingency fund by $158,329; and H. Decrease Employee permits by 200 per year for ten years; and I. Return to Council with a program to meter non-resident hang tags, daily scratchers, and five day scratchers distributed by zones both in streets and parking garages; and J. Sell no employee decals outside of the Phase 1 boundaries initially and return with a discussion of hangtags and scratchers. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion Part G, “direct Staff to return with a Resolution to” and remove Part B. AMENDMENT: Council Member Schmid moved, seconded by Council Member XX to add to the Motion, “report back to Council quarterly.” AMENDMENT WITHDRAWN BY THE MAKER DRAFT ACTION MINUTES Page 9 of 10 City Council Meeting Draft Action Minutes: 2/1/16 SUBSTITUTE MOTION: Council Member Kniss moved, seconded by Council Member XX to continue this Agenda Item for two weeks. SUBSTITUTE MOTION FAILED DUE TO THE LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion Part G, “with” with “within approximately two weeks with.” MOTION RESTATED: Council Member DuBois moved, seconded by Council Member Wolbach to: A. Adopt an Ordinance to add Section 10.50.085 (Eligibility Areas) and amend Section 10.50.090 (Modification or Termination of Districts) of Title 10 of the Palo Alto Municipal Code relating to Residential Parking Programs; and B. Adopt the RPP Administrative Guidelines; and C. Approve and authorize the City Manager or his designee to execute a Contract Amendment with SP Plus for $94,000 for Additional Services for Parking Permits and On-Site Customer Service; and D. Approve and authorize the City Manager or his designee to execute a Contract Amendment with SERCO for $60,000 for Enforcement of Expanded Area of Downtown RPP District; and E. Approve and authorize City Manager or his designee to execute a Contract Amendment with McGuire Pacific Constructors for $154,500 for Construction Services for Expanded Area of Downtown RPP District; and F. Amend the Fiscal Year 2016 Budget Appropriation Ordinance for: i. The Capital Fund by: a. Increasing the transfer from the General Fund by $64,329; and b. Increasing the Residential Preferential Parking Project (PL-15003) in the amount of $64,329; and DRAFT ACTION MINUTES Page 10 of 10 City Council Meeting Draft Action Minutes: 2/1/16 ii. The Residential Parking Permit Programs Fund by: c. Increasing the transfer from the General Fund by $94,000; and d. Increasing the Downtown Residential Preferential Parking Contractual Services budget by $94,000; and iii. The General Fund by: d. Increasing the transfer to the Capital Fund by $64,329; and e. Increasing the transfer to the Residential Parking Permit Programs Fund by $94,000; and f. Decreasing the Transportation Contingency fund by $158,329; and G. Direct Staff to return within approximately two weeks with a Resolution to: i. Decrease Employee permits by 200 per year for ten years; and ii. Return to Council with a program to meter non-resident hang tags, daily scratchers, and five day scratchers distributed by zones both in streets and parking garages; and iii. Sell no employee decals outside of the Phase 1 boundaries initially and return with a discussion of hangtags and scratchers. MOTION AS AMENDED PASSED: 5-0 Berman, Burt, Holman, Scharff not participating Inter-Governmental Legislative Affairs None. Adjournment: The meeting was adjourned at 12:38 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 6 Special Meeting February 8, 2016 The City Council of the City of Palo Alto met on this date in the Council Chambers at 4:34 P.M. Present: Berman arrived at 4:37 P.M., Burt, DuBois, Filseth, Holman arrived at 4:37 P.M., Kniss, Scharff, Schmid arrived at 4:36 P.M., Wolbach arrived at 4:40 P.M. Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Molly Stump, Suzanne Mason, Dania Torres Wong, Alison Hauk) Employee Organizations: Palo Alto Police Officers Association (PAPOA); Palo Alto Police Managers’ Association (PAPMA); Palo Alto Fire Chiefs’ Association (FCA); International Association of Fire Fighters (IAFF), Local 1319; Service Employees International Union, (SEIU) Local 521; Management, Professional and Confidential Employees; Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a). 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Authority: Government Code Section 54956.8 Property: Palo Alto Post Office, 380 Hamilton Avenue, Palo Alto, CA 94301 Agency Negotiators: James Keene, Lalo Perez, Hamid Ghaemmaghami Negotiating Parties: United States Postal Service and City of Palo Alto Under Negotiation: Purchase and Leaseback – Price and Terms of Payment. DRAFT ACTION MINUTES Page 2 of 6 City Council Meeting Draft Action Minutes: 2/8/16 MOTION: Council Member Wolbach moved, seconded by Council Member Kniss to go into Closed Session. MOTION PASSED: 9-0 Council went into Closed Session at 4:46 P.M. Council returned from Closed Session at 7:26 P.M. Mayor Burt announced no reportable action. Agenda Changes, Additions and Deletions None. Minutes Approval 3. Approval of Action Minutes for the January 19 and 25, 2016 Council Meeting. MOTION: Council Member Holman moved, seconded by Vice Mayor Scharff to approve the Action Minutes for the January 19 and 25, 2016 Council Meetings with changes to the January 19 Action Minutes as outlined in the At Places Memorandum. MOTION PASSED: 8-0 Kniss not participating Consent Calendar MOTION: Vice Mayor Scharff moved, seconded by Mayor Burt, third by Council Member Filseth to pull Agenda Item Number 6- Approval of Amendment to Table of Organization… to be heard as Agenda Item Number 7b. MOTION: Vice Mayor Scharff moved, seconded by Council Member Holman to approve Agenda Item Numbers 4-5, 7, and 7a. DRAFT ACTION MINUTES Page 3 of 6 City Council Meeting Draft Action Minutes: 2/8/16 4. Resolution 9575 Entitled, “Resolution of the Council of the City of Palo Alto Approving the “2016 Procedures for Customer Identity and Credit Security.”” 5. Approval and Authorization for the City Manager to Execute a Contract With Celerity Integrated Services Inc. in an Amount Not-to-Exceed $122,500 for Fiber Optic System Review Services for a Term Through April 30, 2016 With a 15 Percent Contingency of $18,375 for Related Work, for a Total Authorized Amount Not-to-Exceed $140,875, Capital Improvement Program Project FO-16000. 6. Approval of Amendment to Table of Organization by Adding 1.0 Management Analyst in the Development Services Department. 7. Appointment of 2016 Emergency Standby Council. 7a. Approval of a Contract With Freytag & Associates in the Amount of $237,500 for Airplane Noise Assessment & Mitigation; and Approval of a Budget Amendment in the General Fund for Fiscal Year 2016, Offset by a Reduction of $237,500 from the General Fund Budget Stabilization Reserve. MOTION PASSED: 9-0 Action Items 7b. (Former Agenda Item 6) Approval of Amendment to Table of Organization by Adding 1.0 Management Analyst in the Development Services Department. MOTION: Vice Mayor Scharff moved, seconded by Council Member Holman to refer this Agenda Item to the Finance Committee. MOTION PASSED: 9-0 8. Review and Discussion Regarding the Draft Community Services and Facilities Element Recommended by the Comprehensive Plan Update Citizens Advisory Commission (CAC). DRAFT ACTION MINUTES Page 4 of 6 City Council Meeting Draft Action Minutes: 2/8/16 NO ACTION TAKEN 9. Adoption of Administrative Guideline for Implementation of the Interim Office/R&D Annual Limit in Fiscal Years 2016 and 2017. MOTION: Council Member DuBois moved, seconded by Vice Mayor Scharff to: A. Adopt the administrative guidelines proposed by the Director of Planning and Community Environment in conformance with Section 18.85.208 of the Ordinance establishing an interim annual limit on the amount of Office/R&D space that can be approved each fiscal year; and B. Direct Staff to add clarification to descriptions to allow for increased variation in scoring to highlight successful programs. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “replace 1. Impacts (b) Considerations for Each Criterion with, ‘projects will receive up to 20 points if they result in the lowest traffic impacts.’” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “replace 2. Design (c) Consideration for Each Criterion with, ‘receive up to 20 points for the highest quality design.’” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “remove from 5. Uses (c) Consideration for Each Criterion, ‘than four.’” AMENDMENT: Council Member Schmid moved, seconded by Council Member XX to add to the Motion, “replace in 5. Uses (c) Consideration for Each Criterion, “10 points” with “20 points.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND DRAFT ACTION MINUTES Page 5 of 6 City Council Meeting Draft Action Minutes: 2/8/16 AMENDMENT: Council Member Holman moved, seconded by Council Member XX to add the end of Part B of the Motion, “and code required parking without reductions.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND MOTION RESTATED: Council Member DuBois moved, seconded by Vice Mayor Scharff to: A. Adopt the administrative guidelines proposed by the Director of Planning and Community Environment in conformance with Section 18.85.208 of the Ordinance establishing an interim annual limit on the amount of Office/R&D space that can be approved each fiscal year; and B. Direct Staff to add clarification to descriptions to allow for increased variation in scoring to highlight successful programs; and C. Replace 1. Impacts (b) Considerations for Each Criterion with, “projects will receive up to 20 Points if they result in the lowest traffic impacts;” and D. Replace 2. Design (c) Consideration for Each Criterion with, “receive up to 20 points for the highest quality design;” and E. Remove from 5. Uses (c) Consideration for Each Criterion, “than four.” MOTION AS AMENDED PASSED: 9-0 10. Envision Silicon Valley County Sales Tax Measure: North County and West Valley Cities Position Advocacy. MOTION: Vice Mayor Scharff moved, seconded by Council Member Kniss to: A. Approve advocacy direction to City representatives regarding the proposed Santa Clara County sales tax, including general funding levels within expenditure categories, as developed in coordination with other North County and West Valley cities; and DRAFT ACTION MINUTES Page 6 of 6 City Council Meeting Draft Action Minutes: 2/8/16 B. Authorize the Mayor and City Manager or their designees to engage with Valley Transportation Authority (VTA) and other stakeholders and refine the City’s position and maintain consensus with other cities while supporting maximum regional funding for rail grade separations and congestion relief. AMENDMENT: Council Member DuBois moved, seconded by Council Member XX to add to the Motion, “direct City representative to work towards increasing the percentage to at least 15 percent for Caltrain grade separation and cap Bay Area Rapid Transit (BART) to San Jose funding at 20 percent.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND MOTION PASSED: 9-0 Inter-Governmental Legislative Affairs None. Council Member Questions, Comments and Announcements Council Member Schmid reported the Bay Area Water Supply and Conservation Agency (BAWSCA) Annual Report listed year end reservoir levels including Hetchy Dam at 70 percent and San Pedro Dam at 30 percent of capacity. Vice Mayor Scharff reported his involvement as an Executive Board Member of the Association of Bay Area Governments (ABAG) in how ABAG can successfully merge with the Metropolitan Transit Commission (MTC) or the transfer of planning staff from ABAG to MTC. He reported Santa Clara County Cities Association is considering the creation of a sub-region. Adjournment: The meeting was adjourned at 11:47 P.M.