HomeMy WebLinkAboutID2555 City of Palo Alto (ID # 2555)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 4/9/2012
April 09, 2012 Page 1 of 2
(ID # 2555)
Summary Title: Amendment to Contract for Library Materials
Title: Approval of Two Contract Amendments with Baker & Taylor to (1) Add
$300,000 for a Total Amount Not to Exceed $1,250,000 for Additional Library
Collection Materials and (2) Add $100,000 for a Total Amount Not to Exceed
$189,000 for Additional Library Collection Services Associated with the Mitchell
Park Library Opening
From: City Manager
Lead Department: Library
RECOMMENDATION
Staff recommends that Council approve Amendment One to Contract
C11137900A with Baker & Taylor to increase the contractual compensation from
$950,000.00 to an amount not to exceed $1,250,000.00 for library collections and
approve Amendment One to Contract C11137900D with Baker & Taylor to
increase the contractual compensation from $89,000.00 to an amount not to
exceed $189,000.00 for library collection services.
DISCUSSION
The Library Department recently received a donation in the amount of $500,000
and will apply a portion of these funds to the above referenced contracts. The
work to be performed under these amended contracts is for purchasing Mitchell
Park Library opening day collections: new library books, media, and other
materials for the public, and the services needed to prepare the materials for
circulation.
The Library Department has been purchasing materials and services from Baker &
Taylor under contracts C11137900A and C11137900D. Baker & Taylor has been
able to meet the Library’s expectations in both quality and quantity for providing
collections to support regular library services. With a donation from the Palo Alto
Library Foundation for the Mitchell Park Library opening day collection, new
books and library media will be acquired. The contract amendments enable the
April 09, 2012 Page 2 of 2
(ID # 2555)
Library to continue working with Baker & Taylor as a vendor to deliver expected
services in a timely manner.
RESOURCE IMPACT
The compensation increase for each of the above referenced contracts will have
no direct fiscal impact to the City’s budget or to the Library Department’s budget,
as each increase is covered by the amount received by the $500,000 donation
given to the Library Department. The Budget Amendment Ordinance to
appropriate these funds was adopted by Council on December 19, 2011 (CMR
2258).
POLICY IMPLICATIONS
This recommendation does not represent any change to existing City policies.
ENVIRONMENTAL REVIEW
Approval of contracts to purchase library books and materials does not constitute
a project under the California Environmental Quality Act. Therefore, no
environmental assessment is needed.
Attachments:
Attachment A: Baker & Taylor Contract Amendment for Books and Related Services (PDF)
Attachment B: Baker & Taylor Contract Amendment for Cataloging and Processing Services
(PDF)
Prepared By: Diane Lai, Division Head
Department Head: Monique le Conge, Library Director
City Manager Approval: ____________________________________
James Keene, City Manager