HomeMy WebLinkAbout2003-10-14 City Council (2)TO:
FROM:
City of Palo Alto
City Manager’s Report
HONORABLE CITY COUNCIL
1 0
CITY MANAGER DEPARTMENT: POLICE
DATE:OCTOBER 14, 2003 CMR:448:03
SUBJECT:BUDGET AMENDMENT ORDINANCE ACCEPTING LOCAL
LAW ENFORCEMENT BLOCK GRANT (LLEBG) FUNDS IN THE
AMOUNT OF $12,397
RECOMMENDATIONS
Staff recommends that Council adopt the attached Budget Amendment Ordinance (BAO) in the
amount of $12,397 that amends the fiscal year 2003-04 budget to appropriate funds received by
the City from the Federal Bureau of Justice Assistance (BJA) and allocated by Santa Clara
County for the continuation of the Local Law Enforcement Block Grant (LLEBG) program.
BACKGROUND
The Federal Bureau of Justice Assistance (BJA) has again made funds available to local
agencies under the LLEBG program for the purposes of reducing crime and improving public
safety. The Police Department has applied for and been awarded LLEBG funds each year since
1996.
In previous years, LLEBG funds have been used to fund a coordinator and various outreach
activities for the City’s Positive Alternatives for Youth (PAY) program. Last year, the funds
were used to pay for an outreach specialist who assisted the PAY Coordinator in working with
the schools and referrals. New criteria set forth by the BJA precludes the use of LLEBG funds
for current PAY activities. The Police and Community Services Departments are working
together on various funding mechanisms for the continuation of the PAY program.
DISCUSSION
Staff intends to use LLEBG funds this year to develop and implement an Early Identification
and Intervention System (EIIS), designed to identify, intervene and follow-up on police
CMR:448:03 Page 1 of 3
employees exhibiting potentially problematic behavior. The intent of the program is to be used
as a management tool to ensure that the organization, as well as individuals, operates with the
highest standards of ethics and integrity. Funds will be used to purchase software that will
enable the department to track internal affairs investigations, citizen complaints, and other forms
of questionable behavior. The EIIS will be an important tool in the department’s range of
systems to increase accountability and assure integrity.
Conditions for acceptance of LLEBG funds are a public hearing to approve the expenditure
request and the continuation of an advisory board that was formed in 1998. A change in
membership of the board was required due to a change in the use of funds. A member of the
community has been added to the board, composed of representatives from the Police
Department, Santa Clara County District Attorney’s Office, and County Superior Court.
RESOURCE IMPACT
In compliance with the BJA requirements, the City has established a Local Law Enforcement
(LLE) fund in the Federal and State Grants Special Revenue Fund. LLEBG funds in the amount
of $12,397 have been deposited into the sub-fund. Matching funds in the amount of $1,377 are
included in the Police Department’s non-salary budget and will be transferred to the LLE sub-
fund. Approximately $1,500 in annual software maintenance will be included in the Police
Department’s non-salary budget beginning in 2004-05. This BAO will not impact the Budget
Stabilization Reserve.
POLICY IMPLICATIONS
Expenditures of funds associated with the grant funds are consistent with City policy.
ENVIRONMENTAL ASSESSMENT
This is not a project subject to CEQA requirements.
ATTACHMENTS
Attachment A:Budget Amendment Ordinance
CMR:448:03 Page 2 of 3
PREPARED BY:
Police Administrator
DEPARTMENT HEAD:
CITY MANAGER APPROVAL:
Police Chief
City Manager
CMR:448:03 Page 3 of 3
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO TO
AMEND THE 2003-04 BUDGET TO ACCEPT AND EXPEND LOCAL LAW
ENFORCEMENT BLOCK GRANT (LLEBG) FUNDING IN THE AMOUNT OF
$12,397 AND TO TRANSFER MATCHING FUNDS IN THE AMOUNT OF
$1,377 FROM THE POLICE DEPARTMENT TO THE LLEBG SUBFUND
SECTION i. The Council of the City of Palo Alto finds and
determines as follows:
A. Pursuant to the provisions of Section 12 of Article III of
the Charter of the City of Palo Alto, the Council on June 16, 2003
did adopt a budget for fiscal year 2003-04; and
B. The Federal Bureau of Justice Assistance (BJA) has again
made funds available to local agencies under the Local Law
Enforcement Block Grants Program (LLEBG) for the purposes of
reducing crime and improving public safety; and
C. Staff intends on using LLEBG funds this year to develop
and implement an Early Identification and Intervention System
(EEIS), designed to identify, intervene and follow -up on police
officers and other employees exhibiting potentially problematic
behavior; and
D. City Council authorization is needed to accept and expend
the grant receipts as hereinafter set forth.
SECTION 2. Grant revenue is increased and funds are hereby
appropriated in the sum of Twelve Thousand Three Hundred Ninety-
Seven Dollars ($12,397) to the Local Law Enforcement subfund in
the Federal and State Grants Special Revenue Fund, from the BJA
Block Grant.
SECTION 3. The sum of One Thousand Three Hundered Seventy -
Seven ($1,377) is hereby transferred from the Police Department
non-salary budget in the Personnel Services Functional Area as
matching funds to the Local Law Enforcement subfund in the Federal
and State Grants Special Revenue Fund.
SECTION 4. This transaction wil! not impact the General Fund
Budget Stabi!i zation Reserve and future year annual ongoing
software maintenance costs of $1,500 are anticipated.
SECTION 5. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two -thirds vote of the City Council is
required to adopt this ordinance.
SECTION 6. The Council of the City of Palo Alto hereby finds
that this is not a project under the California Environmental
Quality Act and, therefore, no environmental impact assessment is
necessary.
INTRODUCED:
PASSED:
AYES:
NOES:
ABSENT:
ABSTENTIONS:
ATTEST:
City Clerk
APPROVED AS TO FORM:
Mayor
APPROVED:
City Attorney City Manager
Chief of Police
Director of Administrative
Services