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2003-10-14 City Council
TO: FROM: City of Palo Alto City Manager’s Report HONORABLE CITY COUNCIL ~ CITY MANAGER DEPARTMENT: PUBLIC WORKS 7 DATE:OCTOBER 14, 2003 CMR:435:03 SUBJECT:APPROVAL OF AMENDMENT NUMBER ONE TO CONSULTANT CONTRACT NO. C3144644 WITH HUNTSMAN ARCHITECTURAL GROUP IN THE AMOUNT OF $106,317 FOR THE CIVIC CENTER INFRASTRUCTURE IMPROVEMENTS PROJECT -CAPITAL IMPROVEMENT PROGRAM PROJECT PF01002 RECOMMENDATION Staff recommends that Council approve and authorize the Mayor to execute the attached amendment to the contract with Huntsman Architectural Group in the amount of $106,317 (Attachment A) for design services related to the Civic Center Infrastructure Improvements Program Project PF-01002 bringing the total amount of the contract to $215,937. DISCUSSION As part of the CityWorks Infrastructure Program, Council approved a consultant contract with Huntsman Architectural Group in February 2003 for Phase I of the Civic Center Infrastructure Project (CMR: 145:03). The base contract included design services for Phase I, which was a study of the building and building systems identified for upgrade or replacement. During the study, it was decided to expedite the work related to the elevators and their supporting systems due to their poor condition and continuing problems. The elevator study has been completed. The Phase I study report for the remainder of the building will be brought forward to Council at a later date. Consultant Services Description Amendment No. 1 to the consultant contract provides for the design and construction administration for the retrofit of the three building elevators and the parking garage elevator, including elevator ventilation and associated electrical work. The consultant’s design work will be based on recommendations made in the Elevator Infrastructure Study dated August 4, 2003 (Attachment B). The design fee proposal by Huntsman Architectural Group includes fees for the design phase, construction administration phase, and reimbursable expenses. The design fee proposed is for services rendered by an architectural consultant, project manager, mechanical engineer, electrical engineer, structural engineer, and an elevator consultant. The proposed "not-to-exceed" fee is reasonable. CMR:435:03 Page 1 of 2 The elevator design phase will be completed prior to the design phase for the remainder of the project in order to expedite the elevator upgrade. To accommodate building occupancy during construction, the elevator work (which will take nine months to one year) will be completed by retrofitting one elevator at a time RESOURCE IMPACT Funds for this project are available in Capital Improvement Program Project PF-01002, Civic Center Infrastructure Improvements. ENVIRONMENTAL REVIEW The project is categorically exempt from the California Environmental Quality. Act and no further environmental review is necessary. ATTACHMENTS Attachment A: Amendment No. One to Contract No. C3144644 Attachment B: Elevator Infrastructure Study dated August 4, 2003 Copies of the attachments to this CMR:435:03 may be viewed at the Public Works Department counter located at 250 Hamilton Avenue, 6tu Floor, Palo Alto or by contacting Karen Smith at 650-496-6973. PREPARED BY: Manager of Facilities Maintenance and Projects DEPARTMENT HEAD CITY MANAGER APPROVAL: Assistant Director Works HARRISON Assistant City Manager CMR:435:03 Page 2 of 2 ATTACHMENT A AMENDMENT NO. ONE TO CONTRACT NO. C3144644 BETWEEN THE CITY OF PALO ALTO AND HUNTSMAN ARCHITECTURAL GROUP This Amendment No.One to Contract No. C3144644 "Contract") is entered into , by and between the CITY OF PALO ALTO,a chartered city and a municipal corporation of the ~State of California ("CITY"), and HUNTSMAN ARCHITECTURAL GROUP, a California corporation, !ocated at 50 California Street, San Francisco, CA 94111-4677 ("CONSULTANT"). RE C I TAL S: WHEREAS, the Contract was entered into between the parties for the provision of professional consulting services; and WHEREAS, the parties wish to amend the Contract; NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Amendment, the parties agree: follows: SECTION I.Section I. Term is hereby amended to read as "i.I This Contract will commence on the date of its execution by CITY, and will terminate December 30, 2004. Upon the receipt of City’s notice to proceed on Phase iI, Consultant will commence the elevator design work in accordance with the time schedule set forth in Exhibit "A’. Time is of the essence of this Contract. In the event that the Project is not completed within the time required through any fault of CONSULTANT, CITY’s city manager will have the option of extending the time schedule for any period of time. The provision wil! not preclude the recovery of damages for delay cause by CONSULTANT." SECTION 2. read as follows: Section 5. Compensation is hereby amended to "5.1.1 In consideration of the ful! performance of the Basic Services, including any authorized reimbursable expenses, City wil! pay Consultant a fee not to exceed Two Hundred Fifteen Thousand Nine Hundred Thirty Seven Dollars ($215,937). This contract covers Phase I study and assessment, and Phase Ii design and construction administration for elevator 030923 cl 0100129 upgrades. The parties anticipate amending the contract to expand the scope of services for the remainder of Phase II, design and development. In the event, the parties cannot agree on a fee for the remainder of the Phase II work, City will have the right to use the report from Phase I to contract with another consulting firm on the design development and construction administration phases. The amount of compensation will be calculated in accordance with the hourly rate schedule set forth in Exhibit "B", on a time and materials basis, up to the maximum amount set forth in this Section. The fee for work shall include all consultant costs necessary for providing the services including sub-consultant costs and reimburseables. The fees of any consultants who have direct contractual relationships with CONSULTANT, will be approved, in advance, by CITY. CITY reserves the right to refuse payment of such fees, if such prior approva! is not obtained by CONSULTANT." SECTION 3. The following exhibit(s) to the Contract are hereby superceded to read in their entirety as set forth in the attachments to this Amendment, which are incorporated in full by this reference: a o Exhibit ’~A" entitled "Scope of Project and Time Schedule". b. Exhibit "B" entitled "~Fee Schedule" c.Exhibit "C" entitled ~insurance". /! /! /! !! /! !/ !/ /! 030923 c~ 0~00~29 SECTION 4. ExceFt as herein modified, all other provisions of the Contract, i~ :!uding any exhibits and subsequent amendments thereto, shall rem~ ~ in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. ATTEST: City Clerk APPROVED AS TO FORM: CITY OF PALO ALTO Mayor HUNTSMAN ARCHITECTURAL GROUP Senior Asst. City Attorney APPROVED: By: Name: Title: By: Name: Title: Taxpayer Identification No. Assistant City Manager Director of Administrative Services Director of Public Works Risk Manager Attachments: (Compliance with Corp. Code ~ 313 is required if the entity on whose behalf this conEract is signed is a corporaEion. in the alternative, a certified corporate resolution attesting to the signatory authority of Zhe individuals signing in Eheir respective capaciEies is acceptable} Exhibit "A": Exhibit "B": Exh:b~_~ : Scope of Project and Time Schedule Fee Schedule Insurance 030923 ¢1 0100129 CERTIFICATE OF ACKNOWLEDGMENT (Civi! Code ~ 1189) STATE OF COUNTY OF ) ) ) On notary public in and for , before me, the undersigned, a said County, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature of Notary Public 030923 cl 0100129 CERTIFICATE OF ACKNOWLEDGMENT (Civi! Code ~ 1189) STATE OF COUNTY OF ) ) ) On notary public in and for , before me, the undersigned, a said County, personally appeared personally known to me (or proved to me on the basis or satisfactory evidence) to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and officia! sea!. Signature of Notary Public 5 030923 cl 0100129 EXHIBIT A: SCOPE OF PROJECT AND TIME SCHEDULE CIVIC CENTER INFRASTRUCTURE PROJECT: CIP 10102 1. INTRODUCTION The City of Palo Alto is upgrading the Civic Center building, located at 250 Hamilton Ave, Palo Alto, CA. The scope of work includes replacement or retrofit of the building ventilation systems, garage ventilation systems, boiler, building emergency generator, elevators, electrical systems and distribution wiring, life safety system, and Americans with Disabilities Act (ADA) improvements (as triggered by Title 24 provisions required by the aforementioned upgrades). The project may also include installation of energy saving systems/features. The Consultant’s services shall be phased and shall include a building study and report phase (Phase I), and a design and implementation phase (Phase II) to accomplish the above project. This agreement covers design services for Phase I only. It is anticipated that Phase II services will be negotiated by the parties upon satisfactory completion of Phase I. The cooling tower, chiller, mezzanine fan coil units and a small emergency generator were installed within the last 8 years and need not be replaced. Recent retrofit work to the office finishes was completed on the mezzanine level, 2nd floor, 3rd floor, 4th floor, 5th floor, and the 8th floors. Electrical upgrades to the 2n~ floor computer room and Level "A" Communications Center will be completed in 2002. All building lighting has been recently upgraded for energy efficiency. Consultant shall understand how the past work fits in with the new, and integrate systems where efficiency, cost reductions, and maintenance savings can be achieved. 2. SCOPE OF SERVICES A. Building Study and Report Phase The Civic Center office building will remain occupied during construction. The Consultant shall perform a survey of the building’s electrical, mechanical and elevator systems outlined above, and develop a report describing the feasibility of retrofitting the systems while operating the occupied facility. The study shall include strategies and alternatives to replace or retrofit the existing systems. The analysis and resulting recommendations shall take in to account both feasibility and economics. The study phase shall also identify Title 24 required upgrades. The Consultant shall work with the Facilities Management Division to develop the survey strategy, identify each mechanical, electrical and elevator component from existing construction drawings, and evaluate the condition and required upgrades to each of the systems. Consultant shall recommend equipment changes and methodologies in change-out while accommodating existing occupants. Phasing and relocation alternatives, rebuilding the systems on a "fast-track" basis, and other alternatives proposed by consultant shall be considered during this phase to accomplish the work with the least cost and/or minimum disruption to the occupants. Consultant shall place economic values on business disruption, leasing short-term space, and other incidental factors in evaluating and preparing an engineering economic analysis for retrofit/replacement of building systems. 1. Site Assessment Consultant shall review and evaluate all available plans, specifications, and calculations for existing equipment and shall determine the procedure for acquiring any necessary additional information. ¯Consultant, with prior permission from the City’s Project Manager, will be allowed to remove and then replace existing construction or to install access hatches in order to investigate inaccessible areas. 2. Equipment Evaluation Consultant shall perform existing equipment evaluations to latest adopted standards and codes. Consultant shall list and categorize all deficient/required replacement equipment and components. 3. Economic Analysis and Feasibilit7 Study ¯Consultant shall determine all practical mechanical and electrical retrofit options for each major piece of equipment requiring replacement. Consultant shall review the retrofits in light of keeping existing occupants in the building or moving them out to adjacent leased buildings. Such costs shall include moving costs, temporary furniture and equipment, and business interruptions. ¯Consultant shall prepare preliminary construction cost estimates for each of the retrofit options. 4. Report ¯Consultant shall prepare and deliver 5 copies of the draft report summarizing the findings from the study. ¯Upon City review and comments on the draft report, consultant shall make necessary revisions and then prepare and deliver 5 copies of the final report to the City. Detailed tasks and schedule for this phase of work are listed under "Palo Alto Civic Center Infrastructure Building Study and Report Phase Schedule" attached. Consultant shall present the study with alternates to Public Works staff, the City’s Executive Staff, and City Council as part of the City’s decision process. At the completion of the building study and report phase, upon review and discussion of the recommendations and alternates, the final scope of the project shall be determined. Once the final scope is determined, the schedule and fee for Phase II will be negotiated with the consultant and the next phase of the project shall commence. Should the Ci~ and the Consultant be unable to reach agreement on the scope or the fee, or for any other reason, the City reserves the right not to award Phase II of the work to the Consultant. Architectural services will include work related to Title 24 work and other ancillary architectural work triggered by the mechanical, electrical, plumbing, structural and elevator upgrades. The Consultant shall provide coordination and direction of the work of the design team, the gathering of information, and the coordination and completion of the study report. The Consultant shall provide coordination between the design team, the City’s project team, and the building and planning officials of the City of Palo Alto. Following are the assumptions for the architectural scope. There is architectural work only as it relates to the support of the infrastructure upgrade work. Anticipated areas include a possible :_ ectrical panel room and a generator room. There may be some other areas related to electrical equipment or mechanical equipment, but nothing is certain at this time. There may be some ceiling and light fixture selection. There may be some treatment of penetrations of floors and walls for structural work. ¯There will be no architectural work related to Title 24 work except as triggered by the infrastructure upgrade. Architectural work related to the site search, lease negotiations, programming, space planning, construction drawings and specifications and construction administration for a swing space is not included. ¯There is to be no architectural cosmetic work. Other than noted above, there are no plans to do any remodeling, additions or alterations to the building. There is no work related to a restack of the building or space planning for any of the existing departments of the building. ¯There is no work in the 911-call center, or the second floor computer room. Following are the assumptions for the scope of mechanical, electrical and plumbing. ¯Communications system design is not included. ¯Lighting design services for public areas and exterior areas are not included. ¯Special systems - telephone, data, audio-visual, cable television, etc. are not included. ¯Consulting and investigation of electric service and discussions about transformer switchgear service sizing with the electric utility company will be included. ¯Consulting and investigation of existing natural gas service with the utility company will be provided. ¯Design of landscape irrigation and all civil engineering is not included. In addition to that noted above, the scope of work for the elevator consultant includes a computerized system analysis outlining elevator performance for each scheme studied. The scope of work for the construction management and cost consultant during the study phase will be to prepare budgets for the different alternatives developed by the design team. B. Design and Implementation Phase - Elevator Upgrade In this phase, Consultant shall provide design development, construction drawings, specifications, cost estimates, preliminary construction schedule, and construction administration for the elevator upgrades and all associated work. The elevator upgrades includes the overhaul of the three building elevators and the garage elevator, along with the associated architectural, structural, mechanical, electrical and plumbing work. In addition, the elevator cab interiors will be remodeled and the ventilation system in the elevator machine equipment room will be redesigned to meet current code. The work is described in the "Elevator Infrastructure Study" dated August 4, 2003. The scope of the architectural work in phase 2 includes design development, construction drawings, specifications, and construction administration for all the architectural work related to the elevator cab interiors, the new canopy at elevator 4, any Title 24 work, and other ancillary architectural work triggered by the mechanical, electrical, plumbing, structural and elevator work, done as part of the infrastructure upgrade. Architectural services include the coordination and direction of the work of the design team, the gathering of information and the coordination and completion of the construction documents. Services also include coordination work with City Public Works, Planning and Fire Departments to develop the project and obtain building permits. Finally, there is the task of interfacing between the design team and the City of Palo Alto, coordinating presentations to the city personnel in the building so they are aware of what is going to happen during the implementation phase, and then making sure that is what.happens. Consultant shall make presentations to the City’s project team and the Palo Alto Architectural Review Board for the new exterior canopy at elevator 4. Following are the assumptions for the phase 2 scope of architectural services. There is architectural work only as it relates to the support of the infrastructure upgrade work. Areas include a canopy at elevator 4, elevator cab interiors, Title 24, and ancillary work related to the elevator upgrade. There may be some treatment of penetrations of floors and walls for structural work. There will be no architectural work related to Title 24 work except as triggered by the infrastructure upgrade. Architectural work related to the site search, lease negotiations, programming, space planning, construction drawings and specifications and construction administration for a swing space is not included. There is to be no architectural cosmetic work. Other than noted above, there are no plans to do any remodeling, additions or alterations to the building. There is no work related to a restack of the building or space planning for any of the existing departments of the building. There is no work in the 911-call center, or the second floor computer room. The scope of the mechanical, electrical and plumbing work for phase 2 includes preparation of design development documents and specifications and coordination of these documents with the architectural a~d structural design development drawings. Work shall include HVAC, power, and security design. Once the design development package is reviewed by the City and approved, detailed construction documents and specifications will be prepared and coordinated with the architectural and structural documents. The necessary documentation will be submitted to the building department for permit review, and the mechanical, electrical and plumbing engineers will meet with the building officials as required during this review phase. During the construction phase, review of shop drawings, periodic site visits, preparation of a punch list of deficient items, review of the life safety testing completed by the contractor, assistance in review of the contractor’s application for payment if requested shall be provided. Following are the assumptions for the phase 2 scope of mechanical, electrical and plumbing services. Communications system design is not included in the mechanical/electrical basic scope of services. This can be provided under a separate authorization. ¯Lighting design services for public areas and exterior areas are not included in the mechanical/electrical basic scope of services. This can be provided under a separate authorization. Special systems - telephone, data, audio-visual, cable television, etc., will be designed by a specialty consultant and/or specialty contractor. Under basic services, the HVAC, power and empty conduit/raceway requirements based on information from the specialty consultants will be incorporated into the mechanical/e!ectrical documentation. These specialty design services can be provided under a separate authorization. Work required to extend the existing security system is included. Consulting and investigation of electric service and discussions about transformer switchgear service sizing with the electric utility company will be included. New services will be designed and coordinated with the utility. Any electrical service work on the site would be shown on a civil engineer’s plan for utility profiles and coordination with wet utilities. The structural engineering scope for the design and implementation phase includes all basic structural engineering schematic design, design development, construction documents, bidding and construction administration. Services will include any structural modifications, including strengthening of, and provision of new openings and penetrations through, the existing structural elements of the building. Services will also include any structural documentation required for equipment installation and anchoring. The product of the structural engineering services will include preparation of structural construction documents (drawings and specifications), preparation of supporting calculations, and obtaining building official approval of the structural design and documentation. During the construction phase, the scope of work includes bidding assistance as required, shop drawing review, coordination with the architect on structural issues, periodic site observation and a punch list at the end of construction. The scope of work for the elevator consultant includes: a computerized system analysis outlining elevator performance for each scheme studied, an outline specification, qualification and coordination of the elevator contractor and review of the architectural, mechanical and electrical design development drawings as they relate to the elevator scope of work. The construction documentation phase scope includes specifications and assistance to the architect in the preparation of the construction drawings as they relate to the elevator scope of work and the review of the elevator bid package. During the construction phase, the scope of work includes bidding assistance as required, shop drawing review, coordination with the architect on elevator issues, periodic site observation and a punch list at the end of onstruction. The scope of work for the construction management and cost consultant during the design development phase will be to review the documents for constructability and to prepare budgets for the different alternatives developed by the design team. During the construction drawing phase, the scope will be much the same, but the budgets will become more detailed and more definite. During the construction phase, at the request of the City, the construction management consultant may manage the construction, phasing, sub-contractors, etc. The scope of work during this phase will be determined after discussions with the City. If construction management is requested by the City, it will be an additional service. Consultant shall prepare the final construction documents for replacement/retrofit of all components defined in design development. Consultant may be required to provide specifications for pre-purchase of long lead items during this phase as determined by the project construction schedule. Consultant shall assist the city in obtaining all required permits. Plans and specifications shall be presented to the City at 60% and 90% completion. An engineer’s estimate shall be prepared at the 90% design stage. The Consultant shall provide support during bid and construction periods. Consultant shall attend the pre-bid conference with interested contractor personnel, assist staff in responding to requests for information or clarification, assist staffto prepare any necessary addenda, and shall assist the City with evaluation of the bids. The Consultant shall provide construction administration phase services commencing fi’om the award of the construction contract and terminating with the submittal and approval of record drawings. Consultant shall attend a pre-construction meeting and shall provide submittal review and response to clarification requests as required. At project completion, contractor will provide "as-built" information for the Consultant to prepare final record drawings. Consultant shall verify the data provided before preparing the record drawings. Record drawings shall be provided in AutoCad format on a CD, as well as one set of reproducible drawings. 3. DRAWINGS AND SPECIFICATIONS Consultant shall submit four (4) sets of project development drawings and specifications during the conceptual and construction documents phase. Upon completion of the final design, the Consultant will submit two (2) hard copies of specifications, one (1) set of specifications in electronic "Word" document format, two (2) sets of drawings for Facilities’ use, complete set of drawings on CD in AutoCad version R14 or R2000, and five (5) wet stamped drawings to the City. Specifications will include Division O and Division 1 and shall be in the CSI format. Only applicable information shall be included in the specifications. Drawings shall be on a 36" x 48" sheet size with a scale of 1/4" = 1 ’. Upon completion of the project, and after acceptance by the City, the Consultant shall submit to the City one (1) complete set of reproducible mylar record drawings reflecting all as-built conditions. A complete set of Record Drawings shall also be submitted to the city on CD in Autocad Version R14 or R2000. 4.PROJECT ADMINISTRATION Karen Smith, Manager of Facilities Maintenance and Projects, will be the City’s Project Manager, and Chok Chokkalingam, Engineer, will assist her throughout the project unless directed otherwise by the City. All questions, correspondence and invoices will be addressed to the Project Manager at (650) 496-6973. Fax number is (650) 496-6958. All correspondence shall be addressed to the City of Palo Alto, Facilities Management Division, P.O. Box 10250, Palo Alto, CA, 94303. 5. TIME SCHEDULE The Consultant shall complete all Phase I services within 100 calendar days after issuance of notice to proceed. Consultant shall complete Phase II elevator design services through submittal for building permit within 10 weeks after issuance of notice to proceed. The term of this ¯ agreement shall be through Dec 30, 2004 or completion of the construction phase, whichever occurs first. EXHIBIT B: FEE SCHEDULE Basic Services The fee for Phase I of this work shall include all Consultant costs necessary for providing the desired services including sub-consultant costs, reimbursables, meetings, and report generation. Reimbursables shall include travel, document reproduction costs, mailing and courier services. Travel shall be reimbursed at the City’s current standard rate. Phase I: Consultant shall provide all basic services for a not-to-exceed fee of two hundred fifteen thousand nine hundred thirty seven dollars ($215,937). Mechanical, Electrical, Energy, Life Safety, Garage Ventilation Systems Analysis Architectural Coordination (Time and materials not-to-exceed) ADA/T24 Survey (Time and materials not-to-exceed) Structural Engineering Elevator Consulting Cost Estimating/Construction Mgrnt Consulting Reimbursables (at-cost, not-to-exceed) Total Phase I $57,750 $14,500 $5,000 $9,500 $4,200 $14,670 $4.000 $109,620 Phase II - Elevator Up~ade Design Phase Construction Administration Reimbursables Total Phase II $82,552 $18,765 $5.OOO $106,317 Additional Services: Consultant shall be paid on a time and material basis according to the standard fee schedule rates attached, should any work be requested by the City which falls outside the basic services of this project. All additional services work must be authorized in advance in writing by the City’s Project Manager prior to accomplishment of the work. Additional Services $11,000 , /’l%~t-;°m,!u. t~/i,.l\ Iil I t~/J"t I L-- t.,/I PRODUCER Crist, Fritschi & Paterson Inc 266 Grand Avenue, Suite 230 Oakland CA 94610 Phone:510-451-6000 Fax:510-45~ ,4203 INSURED EXHIBIT "C" ¯ ---ImWl’---I ¯¯¯’.v’~.~’,u-t,-’w’=S~l~l-TS_1 I 09/09/03 THIS CERTIFICATE IS ISSUED AS A MAT’ER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. INSURERS AFFORDING COVERAGE Huntsman Architectural Group 50 California St., 7th FloorSan Francisco CA 94111 I INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRLTR TYPE OF INSURANCE POUCY NUMBER GENERAL LIABILITY A X COMMERCIAL GENERAL LIABILITY BK01567235 -- --I CLAIMS MADE []OCCUR i GEN’L AGGREGATE LIMIT APPLIES PER: JECT ~-~ LOC AUTOMOBILE [JABILITY A ANY AUTO BK01567235 ALL OWNED AUTOS SCHEDULED AUTOS X HIRED AUTOS X NON-OWNED AUTOS GARAGE LIABILITY~ANY AUTO EXCESS LIABILITY X---~ OCCUR [’--’] CLAIMS MADE BK01567235 153505-02 INSURERA:St. Paul Reinsurance Co. ~NSURERB:Victor O. Schinnerer & Company INSURERC:Republic Indemnity Insurance INSURER D: POLICY EFFECTIVEDATE (MM/DD/YY) 09101103 o9/ol/o3 o9/ol/o3 POLICY EXPIRATIONDATE (MM/DD/YY) o9/ol/o4 09101104 09101104 o9/ol/o4 EACH OCCURRENCE FIRE DAMAGE (Any one fire) MED EXP (Any one person) PERSONAL & ADV INJURY GENERAL AGGREGATE PRODUCTS - COMP/OP AGG UMITS $i,000,000 sl,000,000 sl0,000 sl,000,000 s2,000,000 $i,000,000 PROPERTY DAMAGE(Per ac~Jdent) COMBINED SINGLE LIMIT(Ea accident)$ 1, 0 0 0,0 0 0 BODILY INJURY(Per person)S BODILY INJURY (Per accident)S $ AUTO ONLY - EA ACCIDENT OTHER THAN EA ACC AUTO ONLY:AGG EACH OCCURRENCE AGGREGATEA C ~DEDUCTIBLE RETENTION S WORKERS COMPENSATION AND EMPLOYERS’ LIABILITY 09/01/03 I WC STATU-OTH-X !TORY L MITS ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE E.L. DISEASE - POLICY LIMIT $ $ $ s5,000,000 S5,000,000 $ s $ Isl,000,000 sl,000,000 :sl,000,000 OTHER B Professional AEA008234525 04/01/03 04/01/04 Aggregate $2,000,000 . LiabilitY Per Claim $2,000,000 DESCRIPT~N~F~PERATI~NS~CATI~NS/VEH~CLE~CLUS~NSABDEDBYEND~RSEMENT~SPEC~PR~S~NS Form 650 Attached per contract. :ERTIFICATEHOLDER t Y ! ADDITIONAL INSURED; INSURER LET~R: __ PALOALT City of Palo Alto Purchasing & Contract Admini s trat ion P.O. Box 10250 Palo Alto CA 94303 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOI DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAiL 3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR ACORD 25-S (7/97)©ACORD CORPORATION 1988 - STATE OF CAUFORNIA ¯ DEPARTMENT OF TRANSPORTATION CERTIFICATE OF INSURANCE THIS IS TO CERTIFY That the following described policy in force at this date has been issued by: St. Paul In the name of (insured): .............. ~unt sma,,n AG ........ As follows: Policy No. BK01567235 LIABILITY - COMBINED SINGLE Effective Date 09/01/03 Expiration Date 09/01/04 LIMIT (CSL) Limits Each Occurrence $i,000,000 And it is further agreed that 1.The insurer will not cancel the insured’s coverage without thirty (30) days prior wdtten notice to the State. The State, its officers, agents, employees, and servants are included as additional insured but only respect to work performed for the State of California under this contract. 3. The State will not be responsible for any premiums or assessments on this policy. Agent Crist, Fritschi & Paterson, Inc. Date;Signature: This certificate or verification of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded by the policy listed herein. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate or verification of insurance may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions and conditions of such policy. PART II - INSURANCE REQUIREMENTS FQ~M ~50 AFFORDED BY COMPANIES WITH’A BEET’S KEY RATING OF A~X, OR HIGHER, LICENSED TO TRAN~s,C~I’ INSURANCl~. BUSINESS IN THE STATE OF CALIFORNIAv. _CONTINGEI~T ON COMPLIANCE WITH CITY’S INSURANCE REQLI|REM.EN~, AS. SPECIFIEDr I~ELDW:AWARD I~NIMUM LIMITS WORKER’,.~ COMPENSA~ON .HtR,~, NON<~VNED ................... ~ B-~DILY-I-NJ URY --~ PF..R6ON -EACH OCK~JRREN(~ INCLUDING, F.RP.OF~/~ND ¯ ~JCABLL=), AND NEGUGENT,PERFORMANCE PROPER~ DAMAGE BODILY INJURY ANI:} PROPER’W ALL DA~, ES ............ $1,000,000 ~,000.000 Sl,OQQ.O00 $1,ooo,ooo $1,oo0j:]oo I;1 $1,O~Q,0oO CiTY OF PALO ALTO IS TO I~ NAMI~ A~ AN ~D~I~ ~ B~, A~ ~S SO~ ~ ~D ~N~E, S~ ~ ~ ~~ IN ~ ~ ~ E~ ~O~ ~ ~ ~ ~ ~ ~TA~ ~~, ~ INS~ ~~ ~N D~~, I~U~ NOT ~Y BI~ ~D ~ ~OY~. INSURANCE GOVERAGI= MUST INCLUDE: A.A PROVISION FOR A WRITEN THIRTY DAY ADVANCE NOTICE TO ~ OF~ CHANGE IN COVERAGE OR OF COVERAGE CANCELLA’nON; AND A CONTRACTUAL LJABILRY E~DORSEMENT PROVIDING INSURANCE COVERAGE FOR CONTRACTOR’S AGRI~EMENT TO INDEMNIPY CITY.. II.SUBMIT CERTIFIP..~,TE(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE, OR COMPLETE THIS SECTION ~ND IV THROUGH V, BELOW. NAME AND ADDRESS OF COMPANY AFFORDING COVERAGE (NOTAGENT OR BROKER): St, Paul, 385 W_ash~n~-top Street, St, Paul. MN 55102 . " CNA C/o Victor O. Schinnerer, 160 Spear St., San Franciscom CA NAME," ADDRESS, AND PHONE NUMBER OF YOUR INSURANCE AGENT/BROKER: Crist, Fritschi & Paterson, Inc. (510)451-6000 ext. 31 POLICY’ NUMBER(S): _BK0156723,,~/AEA008234525 ~-rr~ OF PAL.O-ALTO PART !1-INSURANCE REQUi~S $25,000 Professional Liability FORM 6~i0 OF $5,000 REQUIRE OrTY’S PRIOR III.AWARD iS CONTINGENT ON COMPLIANCE WITH CITy’. S INSURANCE REQUIREMF-NTS, ANI~ BIDDER’S SUBMITTAL OF CERTIFICATES OF INSURANCE EVIDENCING COMPLIANCE WITH THE REQUIREMENTS SPECIFIED HEREIN. ENDORSEMENT PROVISIONS, WITH RF_.~PECT TO THE INSURANCE AFFORDED TO "ADDmONAL INSURES" !:~:~JMARY CO~GE WITH RESPEU’/T’TO CLAIMS ARISING OUT OF THE OPI~t=~TIONS OF THE NAMED INSURED, INSUP~aC~ ASAFFORDED BY THIS POUG’Y IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL ! .I.N~URES. ~c~oss THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSURES. UNDER THE POUCY~ NOT, FOR THAT REASON ~ONE. E~nNGUlSH ANY. ~G~TS OF TH~ INSU~D AC~NST ~IOTH~BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSURED~, SHALL NOT INCRF-AS~ THI~ TOTAL LIABILITY OF THE COMPANY UNDE.R THISNOTICE. OF OANCELI..8,T,3N IF THE POUCY IS C/~IClKED BEFOR£ IT~ EXPIRATION DATE FOR ANY REASON OTHER THAN NON-PAYMF.NT OF PREMIUM, THE I~.%’UING COMPANY &’HALL PROVIDE crrY AT LEAST A THIR’P( (30) DAYWRFI’FEN NOTICE BEFORE TH~ EFFEC1TVE DATE OF ~TION. IF THE POLICY IS C, ANCEL~ BEFORE[ ~S EXPIRATION DATE FOR THE NON-PAYMENT OF PREMIUM, THE 18~UING COMPANY:. ~-tALL PROVIDE CITt" AT LEAST A TEN (10) DAY WRITTENNO’11C~ BEFORE THE E~ DATE OF CANC;BJ.A31ON. PROPOSER CERTIFIES THAT PROPO~J~’$ INSURANCE COVERAGE MEETS THE ABOVE REQUIREMENTS: TH]~ INFORMATION I~-REIN IS I~TIRFJ:i CORRECT BY SIGNATURE(S) BELOW,SIGNATURE(S) MUST BE SAMESIGNATURE(S).AS AP .PEALS. (S) ON =~I~CTION 30OA, o,o o: _ II/ , \,,,,, Name: NOTICES SHALL BE MAILED TO: PURCHASING/I~ID CON’TI~GT ADMINI~rRATION ¯ GITY OF PALO ALTO P.O. BOX 102Sl] PALO ALTO, CA 94303. ATTACHMENT B Elevator Infrastructure Study Palo Alto City Hall 250 Hamilton Avenue Palo Alto, California prepared for: City of Palo Alto August 4, 2003 prepared by: Huntsman Architectural Group Project Coordination, Architectural & Accessibility Edgett William Consulting Group Elevator Consultants Flack + Kurtz Mechanical, Electrical, Plumbing & Fire Protection Rutherford & Chekene Structural & Civil Swinerton Management & Consulting Cost Estimating N iSO California Street Seventh Floor -~San Francisco California i Facsimile 415.394.1222 94111-4677 ~ www.huntsmanag.com ~415.394.1212 Project Summary - Palo Alto Civic Center Office Elevator Infrastructure Study Introduction: The City of Palo Alto has commissioned the project team to provide an assessment of the elevators serving the Civic Center Office Building located at 250 Hamilton in Palo Alto, California. This study documents the current status of the elevators and the building systems supporting the elevators as well as an evaluation in regards to current codes and recommendations for an additional 30 years of use. Contacts: We wish to thank Karen Smith and Chok Chokkalingam for answering our many questions and providing us with drawings and background materials. Special thanks goes to the maintenance staff for their tireless assistance with multiple site tours. Karen Smith Chok Chokkalingam Maurice Ruyter Building Description: The Palo Alto Civic Center Office Building is an 8-story building with three levels of parkin9 underground. The structural system is a concrete frame with post- tensioned slabs servin9 as the floors. A more complete description is included in the structural section. The complex includes a 911-call center on the "A" level, the first level underground, and a police station on the "A" level and the podium, or 9round, level. The City of Palo Alto offices occupy floors ground to 7, including the mezzanine, and a small portion of the 8th floor. Most of the 8th floor is given over to mechanical and elevator equipment space. The building was constructed in 1968. There have been some interior modifications, the largest ones in 1984 and 1993. Neither of these remodels significantly changed the building or the elevators. The buildin9 was originally constructed with two elevators, and then elevator #3 was added inn 1984. The elevators, as well as the mechanical, electrical and plumbing systems serving the elevators, have not been substantially changed since the building was built. Each floor is approximately 6,500 square feet of office space and the three garage levels are approximately 100,000 square feet each containing a total of approximately 700 parking spaces. The overall floor plan of the tower is approximately square. There are two exit stairs servin9 the tower section, as well as three elevators. The elevators also serve all three parkin9 levels. There is one additional elevator servin9 the parkin9 garage, which exits onto the plaza in front of the building, and is used by the public usin9 the parkin9 garage durin9 times when the buildin9 is closed. The ground level of the building contains the building lobby and the city council chambers, with some support spaces serving the council chambers. The rest of the tower contains city offices and the 8th floor is mainly mechanical and elevator equipment rooms and about half the floor for the City Attorney. The building is a B (office) occupancy throughout with the exception of the City Council chambers, which is an A3 (assembly) occupancy. i:\yO2\pO62_pa]o alto civ{¢ center\elevators\elevator repor~\repor~ surnrnary\6nal summary r-1 073003.cioc Huntsman Architectural Group Project Description: The Elevator Infrastructure Study examines the elevators and the building systems that support them with regard to the present condition and potential upgrades needed to maintain their viability, usefulness and function for another 30 years. Systems included are the elevators (cabs, hoist way, machine room and equipment) and the mechanical, electrical and plumbing systems as they support the elevators. Each of these systems, along with the proposed upgrades, will be discussed in the appropriate sections of the report following. The extent of the architectural upgrades includes work inside the cabs of the elevators as well as work related to the upgrade of the elevator machine room, and a new canopy for elevator #4, the plaza elevator. The scope of this work is in the report. The extent of the structural upgrades includes work in the elevator machine room and the roof as a result of proposed upgrades. This scope of work is in the report. The scopes of work and the related time line for this elevator upgrade project starts with the design effort on the part of the design team. This should take about & weeks for the design and construction drawings for elevators 1-3, elevator 4 and the elevator machine room remodel. Then there would follow a week for Palo Alto review and another week to revise the drawings based on the City’s comments. Next, the drawings would be submitted to the building department for plan check while at the Same time they would be sent out for bidding. These two things can happen simultaneously, and the duration isestimated to be 6 weeks. It should be about 4/for, the permit, 4]for the~l~ bid and then 2 t0 analyze the bids and award the contract. ~!~ ¯ Once the contract is awarded, the contractor will present submittals to the design team for review and approval for the various pieces of equipment and fixtures on the drawings. This process should be completed in 2 weeks. It will then take approximately 12 weeks to order, manufacture, ship and receive the materials at the site. During this 12 weeks, construction would start on the elevator machine room. The design team feels it is best to complete the work on the elevator machine room before the work on the elevators themselves because of the dust and disruption factor, as well as the fact that the size of the elevator machine room will not allow the replacement o{ all the equipment and then be remodeled. Also, once the new equipment is in place, remodeling the room would get it dirty and expose it to possible damage. The work in the elevator machine room remodel includes the screening off of elevator #3 from elevator #2 to minimize the amount of dust that will get into the other two elevators. Elevator #3 will be shut down during this phase of the work because it would not be safe to have construction above the working elevator nor would it be safe for people to be in the elevator while there is construction going on above. Elevators 1 and 2 will continue to operate. The relocation of the fire alarm is next as it is located on the wall that will be covered up with the new shaft. Next is the relocation of the pieces of equipment currently sitting on the grate in the area where the new floor is to be installed. Then the construction of the new ventilation shaft, the replacement of the floor where the existing grate is located, the new opening can be cut into the roof above the new shaft and the new HVAC unit can be installed. The time frame for the construction in the elevator City oi: Palo Alto Elevator Systems Study 02062.00 7/I 1/03 2 of 4 Huntsman Architectural Group j:\yO2\p062_palo aito civic center\elevators\elevator report\report summan/\flna} summary r-1 073003.doc Huntsman Architectural Group machine room is a total of 6 weeks, done during the 12-week lead-time for the equipment and fixtures noted above. When the elevator machine room is completed, all of the lead-time materials will have arrived and the work on the elevators themselves can begin. We recommend starting with elevator #3 because it is already shut down and the shaft has been screened off between elevators #3 and #2. In an ideal situation, work on the elevators can star about 1 week before the completion of the elevator machine room. The work on the elevator, the controllers, cables, drives, etc. and the work in the elevator cabs would take place at the same time and would take about 9 weeks to complete. The work would commence on the next elevator, #2. We recommend doing the elevators in sequence, as that way there is only one elevator down at a time. The total amount of time for all three elevators would be 9 weeks each, or 27 weeks total. Elevator #4 can be done either before or after elevators 1-3 and we feel after is better because 9ettin9 the buildin9 elevators overhauled is more important. The time frame for elevator #4 is about 4 because the work is less complicated than in elevators 1-3. The total amount of time for the elevator project, including the design, permit and biddin9 process, would be 59 weeks. The design, permit and bidding portion is 14 weeks, the contractor mobilization, ordering of lead time items and preparing for the work is 4 weeks, and the construction schedule is 37 weeks. The estimated cost for the work on elevators 1-3, including the work in the elevator machine room is $912,600. This cost includes all the structural, mechanical, electrical and plumbing work associated with the work on elevators 1-3. The estimated cost for the work associated with elevator 4 is $86,500, including all the associated costs. The Executive Summary is a tool that provides a short description of the system deficiency, possible upgrade options, and an overall cost, all in one place. This allows the reader to see the scope of the deficiencies and upgrades, as well as the costs involved, without having to reference other locations in the report. Detailed costs are located in the cost estimate potion of the report. Project Assumptions: The costs in the cost estimate portion of the report, reflect the total "Project Costs" of management, development, A&E fees, etc., and are conceptual estimates of work in place. A summary of the cost estimates appears in the Executive Summary and the Cost Matrix. The detailed cost estimates follow the elevator system assessment. This study was prepared using the following assumptions: 1) The elevators will be used in a similar manner as they have been for the next 30 years. 2)Code issues were evaluated using the 2001 California Building Code. 3)The upgrade of the elevators will bring them up to the current accessibility code requirements as closely as possible. Project Name Project Number Date Page City of Pato Alto Elevator Systems Study 02062.00 7/11/03 3 of 4 HuntSman Architectural Group j:\y02\p062_palo alto civic center\elevators\elevator report\report summary\final surnmar~ r-1 073003.cloc Huntsman Architectural Group 4)A detailed accessibility study was not performed. We looked at accessibility issues only as they relate to the specific upgrades recommended in the report. A full accessibility study and report was not in the scope of work for this study, however, one can be undertaken if requested by the City of Palo Alto. 5)Cost estimates will be based on 2003 dollars. 6)Additional asbestos and/or lead-based paint sampling may be necessary on specific areas of planned renovation at the time of that renovation. Project Team: City of Palo Alto Karen Smith Chok Chokkalingam Maurice Ruyter Huntsman Architectural Group Keith Turner Skip Soskin Garry Brown Flack + Kurtz Mark Belgrade Ron Arthur Paul Thies Lary Kent Rutherford and Chekene Rich Niewiarowski Project Manager Assistant Project Manager Building Engineer Principal in Charge Project Manager Project Architect Principal in charge Project Manager and Mechanical Engineer Electrical Engineer Plumbing Engineer Structural Engineer EWCG AI Williams Elevator Consultant Swinerton Management and Consulting Duane Kanaya Dale Molyneux Cost Estimating Scheduler City of Pato Alto Elevator Systems Study 02062.00 7/11/03 4 of 4 Huntsman Architectural Group j:\yO2\pO62_palo alto civic center\elevators\elevator report\report summar~/\f]nal summary r-1 073003.doc ¯ .’SO California Street ".’San Francisco California Facsimile 415.394.1222 ~www.huntsmanag.com .:415.394.121:~ Seventh Floor 94111-4677 3. Elevators Elevators 1,2 and 3 The Building Elevators 3.1 Running Hardware Description The elevator running hardware such as car frames, platforms, safety devices, counterweights and buffers are in good condition. Evaluation These items will be retained. Upgrades These items will cleaned and adjusted to original manufacturer’s specification. 3.2 Control Systems Description Controllers in the elevator machine room are original electro-mechanical relay type controls, a design that dates back to the 40’s. Evaluation These systems are outdated, not as reliable as they should be and in need of replacement. Upgrades Control systems will De completely replaced with new state-of-the-art microcomputer controls. 3.3 Power Conversion Systems Description Power to the main drive machines are original, and provided through traditional AC-DC motor generators. Evaluation These systems are outdated and in need of replacement. Upgrades Motor generators will be replaced with new energy efficient VF drive systems. 3.4 Main Drive Motors Description Main drive motors are original, and are traditional DC type motors. Evaluation These systems are outdated and in need of replacement. Upgrades Replace existing DC motors with new energy efficient Variable Voltage Variable Frequency AC motors, 3.5 Main Drive Machines Description Main drive machines are original and in good condition. Evaluation Machines will be retained checked and tested. Upgrades Machine 9ears, bearing and seals will be checked, and replaced as necessary. j:\yO2\pO62_Dalo alto civic center\elevators\elevator report\report narrative\final report - elev 1-3 elevators - 071103.doc Huntsman Architectural Group 3.6 Over-Speed Governors Description Over-speed governors are original and in good condition. Evaluation Over speed governors will be retained as is. Upgrades Governors will be retained, cleaned, checked and tested. 3.7 Door Operators Description Door operators are original and in good condition. Evaluation Door operator hardware is in reasonably good condition. Upgrades to the control and mechanical movement should be considered, and oil leaks are evident and require correction. Upgrades Door operators will be retained and rebuilt. Oil check systems will be eliminated, and new VVVF AC drive motors will be provided. 3.8 Hoist way Door Systems Description Hoist way door systems are original and in good condition. Evaluation Hoist way door locks, tracks, rollers and closures are in reasonably good condition, however, They are in need of cleaning, roller replacement, new sleeve bearings, contacts and overall adjustment. Upgrades Hoist way door locks will be retained, cleaned, adjusted and replaced as necessary. Hoist way door tracks, rollers and closures will also be cleaned and adjusted, and replaced as needed. 3.9 Pit Equipment Description Pit buffers, tail sheaves and switches are original and in good condition. Evaluation Pit equipment is in good condition, but in need of adjustment and testing. Upgrades Buffers, governor tension sheaves and switches will be retained, cleaned, adjusted and tested. 3.10 System Wiring Description The wiring systems are original. Evaluation Hoist way and machine room wiring are old, and not compatible with current control systems. Upgrades All hoist way and machine room wiring will be replaced. 3.11 Car Button Panels Description Button panels inside the elevators are original and are non-conformant with current 2of5 .................................................................. ~;~i~;;~ ~’;~’~’i’~’~’~;;;;i "t~’;~;j ~ .......................................... j:\yO2\pO62_palo alto civic center\elevators\elevator report\report narratlve\final report - elev 1-3 elevators - 071103.doc Huntsman Architectural Group accessibility code requirements. Evaluation Car operating button panels inside the elevators have been modified to comply with some accessibility requirements; however, they are not in full compliance. Upgrades Operating panels will be replaced to provide code compliant buttons and devices. 3.12 Floor Indicators In The Car Description A multi-light indicator to show which floor the elevator is at or passing has been provided over the door opening. Evaluation This floor indicator is original and incorporates conventional incandescent multi-light indication. Upgrades These fixtures will be retained and the incandescent light bulbs replaced with new LED illumination. 3.13 Hall Buttons Description The hall buttons in each elevator lobby are located too high to meet current accessibility codes. Evaluation The hall buttons in the elevator lobbies are not accessibility compliant, and they are located vertically in the wrong location. Upgrades These fixtures will be replaced and provided with extended fixtures. The faceplates will be designed to relocate buttons to comply with code, without having to patch and/or refinish the lobby walls. 3.14 Lobby Elevator Position Indicators Description A multi-light indicator to show the elevators location is located over the elevator door at A and 1 Levels. Evaluation The indicator is original and incorporates conventional incandescent multi-light indication. Upgrades These fixtures will be retained and the incandescent light bulbs replaced with new LED illumination. 3.15 Lobby Direction Lanterns Description Direction lanterns are provided at each floor for each elevator, which indicates the direction the elevator is traveling when the doors open. Evaluation The direction indicators, hall lanterns, over the door openings in each of the elevator lobbies (floors B, C, 2 - 8) are operational and in good condition. However, they do not meet all current codes. Our original survey showed that the audible two/stroke signal was not always consistent, and some fixtures did not have it at all. Upgrades These fixtures will be retained, cleaned and modified to provide audible signal, indicating car 3 of 5 .................................................................................................................................................................. "~;:~;~’~ ~;~ ~;’~’~i’t’~’~’~;;~;i "~’;~;~" ............................................ j:\yO2\p062_palo alto civic center\elevators\elevator repo~krepo~ narrative~final repo~ - elev 1-3 elevators - 071103.doc Huntsman Architectural Group direction to comply with current code. 3.16 Unknown Key Switch Description There is a key switch panel on A Level that is inoperable. Evaluation This key switch panel is not functioning therefore there is no need to retain this fixture. Upgrades This fixture will be removed. 3.17 Security Key Switch Description A key switch panel is located on A Level, which provides security operation for the elevators. Evaluation This key switch is unnecessary with the new card reader security system being installed. Upgrades This fixture will be removed. 3.18 Hoist way Braille/Arabic Indications Description Indications are provided on each hoist way entrance jamb indicating the number of the floor; in both Arabic numeral and Braille. Evaluation Braille/Arabic indications are not code compliant and some are not located correctly. Upgrades These indications will be replaced with ones that are code compliant. 3.19 Safety Door Detectors Description The door safety devices provide detection of people or objects entering or exiting the elevator, and cause the doors to open in the event an object is detected. Evaluation Door detectors are electronic type; however, they are malfunctioning on occasion. Upgrades These items will be replaced with new state-of-the-art multi-beam LED electronic detectors. 3.20 Emergency Signage Description There are separate emergency exiting signs in each elevator lobby. Evaluation Emergency exiting signs are applied to the wall and should be incorporated into the building graphics. Upgrades These signs will be eliminated and integrated into the new hall button fixtures. 3.21 Accessibility Description The elevators currently do not comply with current accessibility codes. 4of5 .................................................................................................................................................................. ~’~ ~~ ~ ~ ~ ~ T~ ~ ~ ;~ ~ ;; ~~ i "6;~~~ ............................................. j:\y02\p062_palo alto civic center~elevators~elevator repo~repo~ narratlve~final repo~ - elev 1-3 elevators ~ 071103.doc ~-~ Huntsman Architectural Group Evaluation There are a number of areas that do not meet code and must be upgraded in order to comply with current accessibility codes. These areas should be upgraded, with the exception of the physical size of the elevators. Clear inside car size does not meet code. Two elevators are 71-inches wide by 51-inches deep, and the third elevator is 80-inches wide by 50-inches deep. Current code requires a car size of 80-inches wide by 51-inches deep. Upgrades With the upgrade of the elevator controls, i~terior car panels, hall buttons, hall lanterns and Braille/Arabic indications, the elevators will meet current accessibility codes, with the exception of the size of the elevators. 3.22 Telephone Description There is an existing phone line that connects to the telephones in the elevator cabs. Evaluation This system is operational but not accessible. Upgrades A new hands free phone will be installed. ""~’~&’j’~_’~’F~’~’~" .......................................................................................................................................Project Number 5~;~ .......................................................................................Page 5 of 5 .................................................................................................................................................................. "t:i L;;4 ~ ~ ~;;~ ";k’&’fii’~;~’~;;Z ~’;~;L;;; ............................................. i:\yO2\pO62_palo alto civic centeAelevatorsXelevator re~repo~ narrat~vek~nal repo~ * elev I-3 elevators - 071 IO3.doc .:50 California Street Seventh Floor ;San Francisco California 94111-4677 ."Facsimile 415.394.1222 : WWWohUntsmanag.corn .;415.394.121~ 4. Structural Report General comments: The extent of structural impact of the proposed elevator modifications and upgrades is limited to only two items: (3.1) the modifications for hoist way ventilation at Elevators 1,2&3. Existing construction: At building Elevators 1 - 3, the three elevators are contained in a rectangular reinforced concrete shaft structure measuring 15’-5" by 25’-5" in the north-south by east-west directions respectively. The reinforced concrete shaft walls are 8" thick at the north & south walls and 10" thick at the east & west walls. The elevator machine room floor (about six feet below the main building roof level) and elevator penthouse roof (about three feet above the building roof level) are six-inch thick reinforced concrete slabs spanning north-south between the shaft walls. Structural Impact of Elevator Modifications 4.1 Elevators 1, 2 & 3 - Hoist Way Ventilation ),\,-,~":" ~ \ Assessment: / Currently, the elevator shaft vents into/through the elevator machine rooin. In order to vent the elevator shaft directly to the outside, a new enclosed shaft must bei:onstructed through the machine room extending from the machine room floor (the top of~he elevator shaft way) up to the machine room roof. The new shaft will be approximately 6/9" x 2’-0" in plan dimensions, located in the southwest corner of the room over a portion of the elgvator sha{t below. To accomplish this, the top of the elevator sha{t must be sealed off at ~ne machine room floor level (leaving an opening for the new shaft), a new opening must be cut ,~he machine room roof and the new vertical shaft enclosure must be installed between the two openings. See item 6.1 on the cost estimate. _Upgrade Description: The top of the elevator shaft at the machine room floor level shall be sealed as follows: a. Remove the existing floor gratings over the shaft, leaving the existing steel machine beams in place, a.Place new 2"x 20 gage composite metal decking over the shaft supported on the existing machine beams and new ledger angles installed as needed (Leave an opening at the south end for the new vertical shaft), b. Drill #4 rebar dowels spaced at 12" o.c into the existing walls and floor slab around the perimeter of the sha{t, c. Place concrete fill with wire mesh reinforcement over the new decking. The new penetration through the machine room roof shall be made as follows: a.Install temporary shores around proposed new opening, b.Saw cut new opening through the existing 6" concrete slab, c.Install a new W10x26 steel beam, spanning north-south to the penthouse walls, to support the roof slab along the east side of the new roof opening, d.Install a C10x15.3 header to support the roof slab at the north side of the new shaft, e.Remove temporary shores, f.Construct a new dog house with side louvers over the new roof opening, g.Construct the new shaft enclosure between the openings in the machine room floor and roof. i:\yO2\pO62j~alo alto civic center\elevators\elevator report\report narrative\£nal report - e[ev 1-3 structural - 071003.doc Huntsman Architectural Group A new AC unit may be mounted onto the machine room roof slab using drilled expansion or epoxy anchors as required. Duct access for this new unit shall be provided to the machine room through the existing louver openings in the north wall of the penthouse. See item 6.2 on the cost estimate. j:\yO2\pO62_palo alto civic center\elevators\elevator report\report narrative\~inal report - e~ev 1-3 structura~ - 071003~d~c }SO Ca)ifornia Street Seventh Floor San Francisco California 94111-4677 Facsimile 415.394.1222 :’www.h untsmanag.corn }415.394o121 2 6. Mechanical Report Elevators 1,2and 3 The Building Elevators 6.1 Hoist way Smoke Venting Description Current hoist way ventilation is provided through a vent grille in the machine room floor, and a louver on the north wall of the machine room. Evaluation This current hoist way smoke venting does not meet current code. Existing floor grate is approximately 6 feet 9 inches square and one elevator controller sits on the grating. Upgrades ,~ ~. A c2 square foot NFA l~6rtion of the grating (approximately 6 feet c2 inches by 2 feet 0 inches) on the west side is to be enclosed in two, construction up to the underside of the roof, the remaining grating is to be sealed with 2 hour construction. A c2 square foot NFA louver is to be provided on the west sidewall of the elevator machine at the roof. An option to this location is to extend the new shaft up through the roof and provide a #i~-house with a sidewall louver that faces east or west. .:i.-:;.. 6.2 Elevator Machine Room Ventilation Description Current ventilation of the machine room is a gravity ventilation system consisting of an exterior louver in the north wall of the machine room. Evaluation The elevator machine room is lacking proper ventilation for the current equipment; the Machine Room I~ecomes very warm now. Upgrades Provide a new AC Unit to air condition the Elevator Machine Room so the space temperature does not exceed 85 degrees. In order to provide an air-conditioned elevator machine room the hoist way smoke vent must be modified as discussed in 6.1 above and the existing ventilation louver needs to be sealed. Based on a maximum heat rejection of 44, 400 BTUH for the elevator equipment and the elevator machine room penthouse solar heat gains a nominal 7-1/2 ton air conditioning system is required. A ventilation system for heat removal is not feasible with the expected heat loads, the summer design temperature is 93 degrees; the elevator machine room would reach temperatures in excess of 105 degrees if a ventilation system were utilized. A packaged air- cooled roof mounted heat pump unit ducted to the machine room is proposed. This unit would be located on the roof of the elevator machine room on the north side or on the building roof north of the elevator machine room. The supply air and return air ducting would be through the existing louver opening on the north side of the elevator machine room. j:\yO2\pO~52_palo alto civic center\elevators\elevator report\repo~ narrative\£nal repo~ - elev 1-3 mechanical - 080103.doc :.50 California Street Seventh Floor :.San Francisco California 94111-4677 .:Facsimile 415.394.1222 :" www.h untsrnan a g,corn ~415.394.121~ 7.Plumbing Report Elevators 1,2 and 3The Building Elevators 7.1 Elevator Pit Drainage Description A sump pump currently exists in the elevator pit. Evaluation Current condition of the sump pump is unknown; access was not possible at the time of the various site visits. Sump pump is likely from ori9inal installation and that pump seals are likely dried out and pump would not function properly when required in an emergency condition. Upgrades Provide a new pump to replace the existin9 sump pump. The reasoning for this recommendation is the -~act that the sump pump was not operable at the time of our site visit and to provide a reliable functionin9 sump pump for an additional projected buildin9 life of 25 to 30 years. j:\yO2\pO62_palo alto clv;c center\elevators\elevator reportkreport narrativek~{nal report - e[ev I-3 plurnhin9 -O~Ol03.c{oc ~5C} California Street Seventh Floor iSan Francisco 94111-4677 Facsimile 415.394.!222 : www.huntsrnanag.com ~415.394.1212 8. Electrical Lighting Report Elevator 1 2 and 3 The Buildinq Elevators 8.1 Elevator Machine Room Lighting Description The existing light fixtures consist of pendant mounted incandescent down lights that provides a low level of illumination (appeared to be 8 to 10 foot candles). Evaluation Lighting levels as recommended by the Illuminating Engineering Society (IES) is 20-foot candles. _Upgrades Provide 1 lamp, 4-foot linear T8 fluorescent light fixtures in place of the pendant down lights. This upgrade option will provide higher illumination levels to ensure safety during maintenance of equipment. 8.2 Elevator Machine Room Lighting - Power Source Description The existing elevator machine room light fixtures are connected to normal power. Evaluation To operate the elevator machine room equipment during loss in normal aower, the light fixtures should also be connected to emergency power. Upgrades Connect new light fixtures to an emergency power circuit. This upgrade option will provide adequate illumination levels during maintenance upon loss in normal power. i:\y02\p062_palo alto civic center\elevators\elevator report\report narrative\final repo~ - elev 1-3 electrical lighting - 080103.doc Huntsman Architectural Group 8.3 Elevator Pit Lighting Description The existing electrical plans indicate two (2) surfaced mounted lights for the three (3) elevator pits. Evaluation The pit lighting does not appear to provide adequate illumination levels. Minimum lighting levels as recommended by the Illuminating Engineering Society (IES) is 5-foot candles. Upgrades Provide three (3) additional pit light fixtures and locate to opposite side of pit from existing light - pit lights to match existing. Extend circuit from existing pit lights and connect to new lights. Project Name Project Number Date Page 2of2 Huntsman Architectura! Group j:\y02\p062_palo alto civic center\elevators\elevator report\repor~ narratlve\f3nal report, - elev I-3 electrical lighting - 080103.doc !50 California Street ~San Francisco California .:Facsimile 415.394.1222 ~www.huntsmanag.com i41S.394.1212 Seventh Floor 94111-4677 9. Fire Alarm Report Elevators 1,2 and 3 The Building Elevators 9.1 Fire Alarm Equipment Description Two (2) fire alarm cabinets that serve the elevator machine room are located directly above the hoist way smoke vent grille in the back of the room. Evaluation These fire alarm panels are required to be relocated to accommodate the new hoist way smoke vents described in Elevator 1, 2, 3, Mechanical Item 6.1. Upgrades When the new wall is built for the hoist way smoke vent, relocate the fire alarm cabinets and associated conduit / wire to another wall in the elevator machine room. c2.2 Elevator Lobby - Smoke Detectors Description Smoke detectors are located in each elevator lobby, with the exception of the A Level. Evaluation Smoke detectors are required in each elevator lobby to prevent the elevator from being recalled to the lobby with the alarmed detector. Upgrades Existing detectors in elevator lobby level B and C should be checked and tested for proper operation. Provide a new detector at the elevator lobby level A and connect back to the existing fire alarm system. i:\y02\p062_palo alto civic center\elevators\elevator report\report narra’~ive\{{na~ report - elev !-3 {ire alarm - 080103.doc !50 California Street Seventh Floor ::San Francisco California 94111-4677 Facsimile 415.394.1222 ~ www.huntsmanag.com i415.3~4.1212 10. Electrical Distribution Report Elevator 1 2 and 3 The Building Elevators 10.1 Elevator Motor Fused Disconnects Description The elevator motor disconnects are located in the room, are the fused disconnect type, and are not capable of shunt trip control. Evaluation Power to the elevator motor is required to disconnect prior to sprinkler flow in the room. Upgrades Replace disconnects to an external circuit breaker type (100AT/100AF rating) with shunt trip capability. See Item 9.3. 10.2 Elevator Feeders Description The elevator feeders to the disconnects are original. Due to the age of the conductors, the texture of the insulation is probably brittle and hard which will result in cracking and become a safety hazard. A reduction in the insulation resistance will also occur over time. j:\yO2\pO62_pa]o alto civic center\elevators\elevator report\report narrative\fina! repo~ - elev I-3 electrical distribution - 080103.doc Huntsman Architectural Group Evaluation Due to the age of the conductors, the texture of the insulation is brittle and hard which will result in cracking and become a safety hazard. A reduction in the insulation resistance will also occur over time. Upgrades Testing of the feeders can be performed with a 500V megohmeter to determine the condition of the insulation resistance to ascertain the need for conductor replacement. If the conductors do not test-free from short circuits, then replace the feeders with the same size cooper conductors. 10.3 Wiring to Elevator Controllers Description The wiring connecting the elevator controllers from the elevator fused disconnects are original. Evaluation With the removal of the existing elevator motors, new wiring and conduit will be provided to accommodate new motor size. Upgrades Provide new wiring and conduit as required. 10.4 Elevator Cab Light Disconnects Description The elevator cab light disconnects are the original disconnects, 120 volt AC single-phase, and installed directly on the elevator equipment rack. Evaluation With the removal of the existing elevator equipment, new disconnects, conduit, and wire will be installed. Upgrades Provide new wiring, conduit, and disconnects as required. Locate disconnects on wall with 3 feet clearance in front. Project ...............................Name I~’,:~i~ ~’~ ~ ~ ~’~’~ ..................................................................................................Date Page 2 of 4 Huntsman Architectural Group j:\yO2\pO62_palo alto civic center\elevators\elevator report\report narrative\final report - e~ev 1-3 e]ectrical distribution - 080103.doc Huntsman Architectural Group 10.5 Elevator Machine Room Receptacles Description Elevator Machine room outlets are not GFCI type nor are they connected to emergency power. Evaluation Electrical Code requires ground fault circuit interrupter type receptacles in elevator machine rooms, but not necessarily connected to emergency power. Upgrades Replace receptacles with new GFI type. Provide a cost option for receptacles to be connected to an emergency power circuit. 10.6 Elevator Pit Receptacles Description Receptacles in the elevator pit outlets are not GFCI type. Evaluation Electrical Code requires ground fault circuit interrupter type receptacles in elevator pit, but not necessarily connected to emergency power. Upgrades Repla. ce receptacles with new GFI type. Provide a cost option for receptacles to be connected to an emergency power circuit. 10.7 Sump Pump Power Description Sump pump is currently plugged into the convenience outlet in the pit. Evaluation Project Name Project Number Date Page 3 of 4 Huntsman Architectural Group ]:\y02\pO62_pa~o a~to civic center\elevators\elevator report\report narrative\flnal report - elev 1-3 electrical dist6butlon - 080103.doc Huntsman Architectural Group Electrical Code requires a dedicated branch circuit for receptacle and lights in the pit. Upgrades Provide a new electrical outlet for the sump pump and connect to nearest 120V panel board. 10.8 Supplementary Cooling Description Currently, there is not supplemental cooling (i.e. AC unit) serving the elevator machine room. Evaluation See Item 6.2. Upgrades Provide a new 480V, 3 phase, 40-amp connection to the new HVAC unit. This circuit will need to be connected to emergency power. Project Name Project Number Date Page 4 of 4 Huntsman Architectural Group i:\y02\p062_palo alto civic center\elevators\elevator report\report narrativek{inal repo~ - elev 1-3 electrical distribution - 080103.doc .:50 California Street .:San Francisco California ~Facslmile 415.394.1222 :www.huntsmanag.com }41S.394.121~Seventh Floor 94111-4677 11. Telecommunications Report Elevators I, 2 and 3 The Building Elevator~ 11.1 Phone Line Description There is an existing phone line that connects to the telephones in the elevator cabs. Evaluation This system is operational but not accessible. Upgrades A new hands free phone will be installed. See elevator section 3.22 j:\yO2\pO62_palo alto civic center\elevators\elevator report\report narratlve\final report - elev 1-3 telecommunications - 080103.doc ":50 California Street Seventh Floor .:San Francisco California 94111-4677 Facsimile 415.394.1222 ,:www.huntsmanag.com .: 415.394.121 2 12.Architectural Report General comments: The elevator cab interiors are somewhat worn and outdated and will continue to deteriorate. Since the cabs are going to be out of service, we recommend replacing the cab finishes and lighting at this time. Upon commencement of the design phase, Huntsman will develop several economical and durable finish design options for the elevator interiors. Although the building is not old enough to be a registered historic building, it was designed by Edward Durrell Stone, a noted modernist architect, and may be considered a significant modern building due to its prominence, and other character-defining features (point block tower design, council chambers, podium level decorative concrete, plaza design, etc.) as well as its uniqueness within Palo Alto. One of the three building elevators is larger than the other two as it was designed to be a freight elevator as well as a passenger elevator. Currently, all three elevators are used for both passenger and freight as needed. We will endeavor, to the extent possible, to be consistent with the original design of the elevator cab interiors. Likewise, due to Architectural Review Board requirements, and the prominence of the building, any exterior work should be sensitive to the original building design. Elevator 1 2 and 3 The Building Elevators 12.1 Elevator Cab Wall Panels Description The existing elevator cab wall panels are wood-grain plastic laminate. They are on three walls, not the front wall where the door is located, and they extend from the base to a height of approximately 8’-0". Evaluation These panels are very worn and dated. There are a lot of places where the corners are cracked or broken and there are some locations where the panels show extensive wear. Upgrades Replace the existing panels with new plastic laminate panels. Install a new base (possibly bronze) all around to help reduce the damage to the bottom of the panels from carts and dollies. The bronze will match the existing metal finishes in the cabs. 12.2 Elevator Cab Suspended Ceiling Description The existing ceiling in the elevators is a suspended lens with lighting above it. The overall effect is a luminous ceiling. Evaluation The system is old and in need of replacement. In several locations, the light fixture lenses are scratched and/or damaged, and in many places they are stained and dirty. The overall light level in the cabs is low. Upgrades The suspended ceiling should be replaced with a new suspended ceiling. The existing lighting should be replaced and the lighting level increased in the cabs. j:\yO2\pO&2_palo alto civic center\elevators\elevator report\reportnarrative\final report - elev 1-3 architectural 080103.doc Huntsman Archltectura| Group 12.3 Elevator Cab Interior Front Wall Description The interior front wall returns and transom are finished in bronze and appears to be original. Evaluation Cab interior front returns and transom require regular maintenance and show fingerprints, mars and other signs of wear between servicing. Upgrades These should remain bronze and not be changed because this is the original finish and matches other finishes in the building. The returns and transoms should be refinished and then sealed to protect the new finish. This will help reduce the maintenance on these finishes. 12.4 Elevator Cab Flooring Description The floor finish of the existing elevator cabs is raised profile rubber tile. Evaluation The existing floor finishes are worn and in need of replacement. Upgrades Option 1 - Replace with terrazzo tile similar to the lobby floor. This will be an upgrade from the existing finish and will wear well with low maintenance. Option 2 - Replace with carpet tile. This will be a softer finish and will allow for easy maintenance. In either case, the finishes wil! enhance the appearance of the cabs. 12.5 Elevator Cab Handrails Description The existing handrail is a flat metal bar. Evaluation The flat metal bar is mounted at the correct height but does not meet the accessibility code requirements. Upgrade The existing handrails should be replaced with a new 1 1/2" diameter bronze bar handrail. 12.6 Level "A" Elevator Lobby Smoke Detector Description The level "A" elevator lobby does not have a smoke detector. Evaluation The building code requires a smoke detector in every elevator lobby. Upgrade Install a new smoke detector connected to the building smoke detection system. 12.7 Elevator Lobby Buttons Desdription The existing elevator call buttons are located in each elevator lobby. They are round buttons and illuminate when pressed to indicate the elevator has been called. Project Name Project Number Date Page City of Palo Alto elevator infrastructure report 02062.00 7/11/03 2 of 3 .................................................................................................................................................................. "~;~;4~’~;q;;4"~;~’~’i’~G~;i’~’;~;~" ............................................ j:\yO2\pO62_palo alto civic center~elevators~elevator repo~krepo~ narrative~Sna] repo~ - elev 1-3 architectural 080103.doc Huntsman Architectural Group Evaluation These buttons do not meet the current accessibility codes because they are not the correct size and shape, and they are mounted too high. Upgrade The replacement of these buttons is covered in the elevator section of this report. Once the correct buttons are installed at the correct height, the existing wall finishes must be patched and re-finished to match the existing finishes. In some cases, the faceplate for the new buttons will be large enough to cover the old hole and incorporate signage. See the elevator portion of this report for additional information about these plates. The finishes on the new plates and buttons will be compatible with the existing finishes. 12.8 Elevator Hoist way Ventilation Description Currently, the ventilation for the elevator hoist way, which serves all three elevators, is through an open screen on the sidewall of the elevator equipment room. Evaluation This is not the best way to vent the elevator hoist way because all of the air flows through the elevator equipment room and gets the elevator equipment dirty. Also, it does not meet current code. Upgrades The ventilation for the hoist way should be in a shaft going directly to the outside from the hoist way to meet current code requirements. A shaft should be constructed in the elevator equipment room, venting directly up to the outside. The remaining portion of the elevator equipment room floor currently used as a vent should be filled in to match the existing floor. A new opening should be cut into the roof and covered and finished appropriately. The rest of this upgrade is addressed in the elevator and mechanical sections. 12.9 Security Elevator security is addressed in the elevator portion of this report. City of" Palo Al~o elevator infrastructure report 02062.00 7/11/03 3 of 3 .................................................................................................................................................................. Fl~~t~~"~;~~;~i~;~~ ............................................ j:\y02\p062_Dalo alto civic center\elevators\elevator repo~krepo~ narrat~vek~na~ ~epo~ - e~ev 1-3 arch~te~ural 080~ 03.doe x c) o x g g oo oo oo ~ g g in.c: <o goo o°8 oo oo oo oo~ 8 8 oo 8 8 8 8 o oo oo Io x _1 ¯ :SO California Street Seventh Floor .:San Francisco California 94111-4677 .:Facsimile 415.394.1222 :" www.huntsmanag.corn ~415.394.1212 3. Elevators Elevator 4 The Garage Elevato___Er 3.1 Car Button Panel Description Button panel inside the elevator is original and are non-conformant with current accessibility code requirements Evaluation Car operating button panel inside the elevator should be replaced with new devices that comply with current code. U~ades Operatin9 panel will be replaced to provide code compliant buttons and devices. 3.2 Floor Indicator In The Car .Description A multi-light indicator to show which floor the elevator is at or passing has been provided over the door opening. Evaluation This floor indicator is original and incorporates conventional incandescent multi-light indication. _Upgrades This fixture will be replaced and a new digital indicator will be provided as a part of the new car operating panel. A blank stainless faceplate will be provided to replace the existing fixture. 3.3 Hall Buttons Description The hall buttons in each elevator lobby are located too high too meet current accessibility code Evaluation The hal! buttons in the elevator lobbies are not accessibility compliant, and they are located vertically in the wron9 location. These fixtures will be replaced and provided with new extended fixtures. The faceplates will be designed to relocated buttons to comply with code, without havin9 to patch and/or refinish the lobby walls. 3.4 Plaza Elevator Position Indicator Descr ption A multi-light indicator to show the position of the elevator is located at the Plaza Level. Evaluation The indicator is original and incorporates conventional incandescent multi-light indication. U_U_p_.g_r a d e s This fixture will be retained and the incandescent light bulbs replaced with new LED illumination. j:\yO2\pO52_j3aio alto civic center\elevators\elevator report\report narrative\£nal report - elev 4 elevators - 071103.doc Huntsman Architectural Group 3.5 Lobby Direction Lanterns Description Direction lanterns are provided at the floors, which indicates the direction the elevator is traveling when the doors open. Evaluation The direction indicators, hall lanterns, adjacent to the door opening in the elevator lobbies (floors C, B & A) are operational and in good condition. However, they do not meet all current codes. Upgrades These fixtures will be retained, cleaned and modified to provide audible signal, indicating car direction to comply with current codes. 3.6 Hoist way Braille/Arabic Indications Description There are no indications provided for this elevator. Evaluation Braille/Arabic indications must be provided to meet current accessibility codes. U_p_grades Code compliant Braille/Arabic indications will be provided at each entrance jamb, as required by code. 3.7 Safety Door Shoes Description Door reopening device is old and is a conventional safety shoe type. Evaluation This safety device is old and no longer manufactured. Upgrades This item will be replaced with new state-of-the-art multi-beam LED electronic detector. 3.8 Emergency Signage Description There are separate emergency exiting signs in each elevator lobby. Evaluation Emergency exiting signs are applied to the wall and should be incorporated into the building graphics. _Upgrades This signage will be eliminated and integrated into the new hall button fixtures. 3.9 Accessibility Description The elevator currently does not comply with current accessibility codes. Evaluation There are a number of areas that do not meet code and must be upgraded in order to comply with current accessibility codes. These areas should be upgraded, with the exception of the physical size of the elevators; clear inside car size does not meet code, The elevator is 661/2-inches wide by 65Y2-inches deep. Current code requires a car size of 80-inches wide by 51-inches deep. Upgrades With the upgrade of the elevator controls, interior car panel, hall buttons, hall lanterns and Braille/Arabic indications, the elevators will meet current accessibility codes, with the exception 2 of 3 Huntsman Architectural Group j:\y02\p062_~alo alto civic center\elevators\elevator report\report report : elev 4 elevators = 071103.doc Huntsman Architectural Group of the size of the elevator. 3.10 Description The elevator door at the plaza level is open to the sky. Observation There is no protection from the weather for the elevator passengers and during heavy rains; water has spilled into the elevator hoist-way. U__p_grade A new canopy should be installed above the elevator door. The canopy should be lightweight in character and made of aluminum or steel and glass and be sympathetic to the overall design of the building and the plaza. 3.11 Description There is an existing phone line that connects to the telephones in the elevator cabs. Evaluation This system is operational but not accessible. _U_p_grades A new hands free phone will be installed. 3 of 3 Huntsman Architectural Group j:\yO2\p062_palo alto civic centeAelevators\elevator report\report narrative\final report - elev 4 elevators - 071103.doc ":SO California Street Seventh Floor San Francisco California 94111-4677 :" Facsimile 415.394.1222 ~www.huntsmanag.com i415.394,1212 4. Structural Report General comments: The extent o( structural impact of the proposed elevator modifications and upgrades is limited to: (3.2) the installation of a new canopy over the exterior Podium Level entrance to Elevator 4. Existing construction: Garage Elevator 4 at the podium Level is enclosed within a vertica! extension of the concrete shaft walls below. The wails are 8" thick reinforced concrete topped with a 6" thick concrete roof slab. Structural Impact of Elevator Modifications 4.1 Elevator 4- New Canopy Assessment: Currently, the exterior entry into Garage Elevator 4 at the Podium Level is open to the weather. To provide some protection for persons waiting for the elevator as well as the elevator equipment, a new metal and glass canopy will be installed above the doorway. See item 12.5 on the cost estimate. _Upgrade Description: The steel framing members of the new canopy may be anchored to the 8" thick concrete walls of the elevator enclosure using drilled expansion or epoxy anchors as required. j:\yO2\pO62_palo alto civic center\elevators\elevator report\report ~arrat~ve\~nal report - elev 4 structural - 071003.¢1oc 50 Californie Street Seventh Floor :" :" !San Francisco California 74111-4677 :. Facsimile 415.394.1222 .~ www,huntsmanag.com ~415.394.1212 6. Mechanical Report Elevator 4 the Plaza Elevator 6.1 Hoist way Smoke Venting Description There is no hoist way smoke venting required for this elevator. Evaluation Not applicable. U_pDrades Not applicable. 6.2 Elevator Machine Room Ventilation Description Current ventilation of the machine room is passive ventilation; there is a small louver in the lower portion of the door. Evaluation Room was very warm, this condition is original and warm room appears to have had no apparent affect on the existing elevator equipment. Upgrades Option 1:leave existing condition as is. Option 2:Provide a small fractional horsepower transfer air fan, thermostatically controlled, to relieve the elevator machine room heat into the Garage, the existing door louver would serve as the make up air source. j:\yO2~oO62_Dalo alto civic center\elevators\elevator report\report nacrative\t~na{ report - elev 4 mechanical - O80103.doc ."50 California Street -:San Francisco California .:Facsimile 415.394.1222 iwww.huntsmanag.corn .:415.394.1212 Seventl~ Floor 94111-4677 7.Plumbing Report Elevator 4 The Garage Elevator 7.1 Elevator Pit Drainage Description A sump pump currently exists in the elevator pit. Evaluation It current condition is that it is inoperable, this is based on the fact that the sump pit was full of water. Sump pump is likely from original installation and that pump seals are likely dried out and pump would not function properly when required in an emergency condition. U_p~rades Provide a new pump to replace the existing sump pump. j:\y02\p062_palo alto civic center\elevators\elevator report\report narrative\final report - elev 4 plumbing - 080103.doc i50 California Street Seventh Floor .-’San Francisco Cal{fornia 94111-4677 ".-Facsimile 415.394.1222 !www.huntsmanag.com 8.Electrical Lighting Report Elevator 4 The Garage E!eyat0r 8.1 Elevator machine Room Lighting Description The existing light fixtures consist of a pendant mounted incandescent down light that provides a low level of illumination (appeared to be 4 to 6 foot candles). Evaluation Lighting levels as recommended by the Illuminating Engineering Society (IES) is 20 foot-candles. Upgrades Provide 2 lamp, 4-foot linear T8 fluorescent light fixtures in place of the pendant down light. 8.2 Elevator Machine Room Lighting - Power Source Description The existing electrical plans indicate the elevator machine room light fixtures connected to emergency power. Evaluation No evaluation. Upgrades No recommended upgrade. 8.2 Elevator Pit Lighting Description The existing electrical plans indicate one (1) surfaced mounted light. Evaluation The pit lighting does not appear to provide adequate illumination levels. Minimum lighting levels as recommended by the Illuminating Engineering Society (IES) is 5-foot candles. Upgrades Provide an additional pit light fixture and locate to opposite side of pit from existing light - pit light to match existing. Extend circuit from existing pit lights and connect to new lights. j:\yO2\p0b2_palo alto civic center\elevators\elevator report\report ~arrative\£na! report - elev 4 electrical lighting - 080103.doc Huntsman Architectural Group Description Elevator Machine room outlets are not GFCI type and are connected to emergency power. Evaluation Electrical Code requires ground fault circuit interrupter type receptacles in elevator machine rooms. Upgrades Replace receptacles with new GFI type. 10.6 Elevator Pit Receptacles Description Receptacles in the elevator pit outlets are not GFCI type and are connected to emergency power. Evaluation Electrical Code requires ground fault circuit interrupter type receptacles in elevator pit. Upgrades Replace receptacles with new GFI type. 10.7 Sump Pump Power Description Sump pump is currently plugged into the convenience outlet in the pit. Evaluation Electrical Code requires a dedicated branch circuit for receptacle and lights in the pit. Upgrades Provide a new electrical outlet for the sump pump and connect to nearest 120V panel board. 10.8 Ventilation Description Currently, there is no supplemental cooling (i.e. AC unit) or ventilation for the elevator machine room. Evaluation See Elevator 4 Mechanical Item 6.2. Upgrades If Mechanical Option 2 is selected in Elevator 4 Mechanical Item 6.2, provide a 120V, 20 amp circuit from nearest emergency power panel for exhaust fan. The ventilation fan is required by the Elevator Code to be connected to emergency power since.the elevator motor is connected to emergency power. 2of2 Huntsman Architectural Group j:\y02\p062_palo alto civic center\elevators\e~evator report\reportnarrative\final report - elev 4 eleCl:rical distribution - 080103.doc :.SO California Street :.San Francisco Catlfornia :.Facsimile 415.394.1222 ~www.huntsmanag.corn ~41,,~.394.1212 Seventh Floor 94111-4677 9. Fire Alarm Report Elevator 4 The Garage Elevator 9,1 Elevator Machine Room Heat Detectors Description Heat detectors are not installed in the elevator machine room. Evaluation The current condition does not comply with the Electrical Code. Code requires power to elevator motors to be disconnected prior to sprinkler flow within the elevator machine room. Inspectors and the Authorities Having Jurisdiction recognize heat detectors, located within 2 feet of each sprinkler, as a method to accomplish this. Upgrades Install a heat detector within 2 feet of each sprinkler head and connect back to fire alarm system. Connect detector to new elevator motor shunt trip circuit breaker. See Elevator 4 Electrical Item 10.1. j:\y02kp062_palo alto civic center, elevators\elevator report\report narrativek~{~al report - elev 4 ~re a{arm - 080103.doc ~50 California Street iSan Francisco California iFacsimile 415.394.1222 ~www.huntsrnanag.com i415.394.1212 Seventh Floor 94111-4677 10. Electrical Distribution Report Elevator 4 The Garage Elevator 10.1 Elevator Motor Fused Disconnects Description The elevator motor disconnects are located in the room, are the fused disconnect type, and are not capable of shunt trip control. Evaluation Power to the elevator motor is required to disconnect prior to sprinkler flow in the room. Upgrades Replace disconnects to an external circuit breaker type (100AT/100AF rating) with shunt trip capability and an auxiliary contact to interface with the new battery system. See Elevator 4 Fire Alarm Item 9.2. (The battery system will be provided by the elevator installer) 10.2 Elevator Feeders Description The elevator feeders to the electrical disconnects are original. Evaluation Due to the age of the conductors, the texture of the insulation is brittle and hard which will result in cracking and become a safety hazard. A reduction in the insulation resistance will also occur over time. Upgrades The feeders need to be tested with a 500V megohmeter to determine the condition of the insulation resistance to ascertain the need for conductor replacement. If the conductors do not test-free from short circuits, then the feeders will need to be replaced with the same size copper conductors. 10.3 Wiring to Elevator Controllers Description The wiring connecting the elevator controllers from the elevator fused disconnects are original. Evaluation Due to the age of the conductors, the texture of the insulation is brittle and hard which will result in cracking and become a safety hazard. A reduction in the insulation resistance will also occur over time. Mpgrades Testing of the feeders can be performed with a 500V megohmeter to determine the condition of the insulation resistance to ascertain the need for conductor replacement. If the conductors do not test-free from short circuits, then replace the feeders with the same size copper conductors. 10.4 Elevator Cab Light Disconnects Description The elevator cab light disconnect is the original and is a pad Iockable type. Evaluation Since the elevator is not going to be upgraded, the disconnect does not need to be replaced and complies with current code. ~pgrade No recommended upgrades. 10.5 Elevator Machine Room Receptacles j:\yO2\p062_palo alto civic center\elevators\elevator repori:\reportnarratlve\final report - elev 4 ele~rical distribution - 080103.doc Huntsman Architectural Group 9.3 Elevator Machine Room Heat Detectors Description Heat detectors are not installed in the elevator machine room. Evaluation The current condition does not comply with the Electrical Code. Code requires power to elevator motors to be disconnected prior to sprinkler flow within the elevator machine room. Inspectors and the Authorities Having Jurisdiction recognize heat detectors, located within 2 feet of each sprinkler, as a method to accomplish this. Upgrades Install a heat detector within 2 feet of each sprinkler head and connect back to fire alarm system. Connect detector to new elevator motor shunt trip circuit breaker. See Elevator 1, 2, 3 Electrical Item 10.1. Project Name Proiect Number Date Page 2of2 Huntsman Architectura~ Group j:\yO2\pO62_palo alto civic center\elevators\elevator report\report narratlve\final report - elev 1-3 fire alarm - 080103.doc ~50 California Street Seventh Floor ’San Francisco California 94111-4677 iFacsimile 415.394.1222 i www.huntsmanag.com .: i415.394.1212 11. Telecommunications Report Elevator 4 The Garage Elevator 10.1 Phone Line Description There is an existing phone line that connects to the telephones in the elevator cabs. Evaluation This system is operational but not accessible. Upgrades A new hands free phone will be installed. See elevator section 3.11 j:\yO2\pO62_oalo alto civic center\elevators\elevator report\report narrativekflnat report - elev 4 telecommunications - 080103.doc ~50 California Street Seventh Floor ¯ .’San Francisco California !Facsimile 415.394.1222 94111-4677 ~ www.huntsmanag.com i415.394.1212 12.Architectural Report General comments: The elevator cab interiors are somewhat worn and outdated and will continue to deteriorate. Since the cabs are going to be out of service, we recommend replacing the cab finishes and lighting at this time. Upon commencement of the design phase, Huntsman will develop several economical and durable finish design options for the elevator interiors. Although the building is not old enough to be a registered historic building, it was designed by Edward Durrell Stone, a noted modernist architect, and may be considered a significant modern building due to its prominence, and other character-defining features (point block tower design, council chambers, podium level decorative concrete, plaza design, etc.) as well as its uniqueness within Palo Alto. We will endeavor, to the extent possible, to be consistent with the original design of the elevator cab interiors. Likewise, due to Architectural Review Board requirements, and the prominence of the building, any exterior work should be sensitive to the original building design. Elevator 4 The Parking Garage Elevator 12.1 Elevator Cab Finishes Description The finishes in this elevator cab are metal on the front wall returns and transom and paint on the rest of the walls. On the transoms, the finish is stainless steel and on the other walls the finish is painted metal. Evaluation The finishes are appropriate for this elevator but are very worn and dated. Upgrades The existing finishes should remain. The cab should be cleaned, the metal finishes buffed, cleaned and sealed. The painted finishes should be repainted. The existing flooring is in reasonable condition and does not have to be replaced right away, but will need to be replaced within the next 30 years. The existing flooring should be cleaned. 12.2 Elevator Cab Lighting Description The existing lighting is appropriate and functional. Evaluation The lighting is in acceptable shape, but is somewhat dated and the lighting levels are low. Upgrades The ceiling and lighting should remain but should be cleaned and the fixtures re-lamped. 12.3 Elevator Controls Description The elevator controls are round buttons mounted at the side of the doors. Evaluation These buttons do not meet the current accessibility codes as they are the incorrect size and shape and they are mounted too high. Upgrade The corrective work for this item is covered in the elevator section of this report. j:\yO2\pO62_palo alto civ;c center\elevators\elevator report\report narrative\~nal report - elev 4 architectural 080103.doc Huntsman Architectural Group 12.4 Elevator Cab Handrails Description The existing handrail is a flat metal bar. Evaluation The flat metal bar is mounted at the correct height but does not meet the accessibility code requirements. Mpgrade The existing handrails should be replaced with a new 1 1/2" diameter stainless steel bar handrail. 12.5 Elevator Location Description The elevator door at the plaza level is open to the sky. Observation There is no protection from the weather for the elevator passengers and during heavy rains; water has spilled into the elevator hoist-way. Mpgrade A new canopy should be installed above the elevator door. The canopy should be lightweight in character and made of aluminum or steel and glass and be sympathetic to the overall design of the building and the plaza. 12.6 Security Elevator security is addressed in the elevator portiuon of this report. City of Palo Alto elevator infrastructure repo~02062.00 7/11/03 2 of 2 Huntsman Architectural Group j:\yO2\pO62_palo alto civic center\elevators\elevator report\report narratlve\final report - elev 4 architectural 080103,doc g g g o,g g goi g g g g g x <o << O> oo~ 8o° x .< ~oo oLIJ o