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HomeMy WebLinkAbout2003-09-22 City CouncilFROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE: SUBJECT: SEPTEMBER 22, 2003 CMR: 337:03 AMENDMENT NO. 1 TO CONTRACT $2140023 BETWEEN THE CITY OF PALO ALTO AND JEFFERY REED IN THE AMOUNT OF $2,000 FROM CAPITAL IMPROVEMENT PROGRAM PROJECT 18617,ART IN PUBL~[C PLACES,FOR THE SUNFLOWERS PROJECT LOCATED AT 440 CAL]~FOP~NIA AVENUE RECOMMENDATION Staff recommends that Council authorize the Mayor to execute an amendment to the contract with Jeffrey Reed to increase the compensation by $2,000 for a total of $66,600 due to related additional but unforeseen work that developed during the project. BACKGROUND At its July 19, 2001 meeting, the Palo Alto Public Art Commission (PAC) approved the installation of Sunflowers, created by artists Jeffrey Reed and Jennifer Madden. Sunflowers has been installed and is located at 440 California Avenue. The prqiect is intended to serve as a demonstration of the viability of aiternate energy resources. Inspired by nature and powered by wind and sun, the sculptured seating area combines art, function, and energy efficiency. During the day, the sun charges solar panels hidden within the blossoms, while the wind rotates their petals. At night, the sculpture is lit by energy-saving diode lights, powered by a long-lived gel battery, for dining al fresco. Solar panels and lights will help to create an energy independent environment for decades to come. The public art project is funded in large part by the City of Palo Alto Utilities Department ($40,000), with additional support from California Avenue Area District Association (CAADA) ($5,000), Country Sun ($12,500), and the City of Palo Alto’s Art in Public Places program ($7,100). DISCUSSION The proposed cost of the PAC-approved project was originally $60,000. Prior to the completion of the prqject, the artist brought forward an additional change to the PAC that CMR:337:03 Page 1 of 2 changed the material of the seating from anodized steel to cast aluminum. Cast aluminum has greater durability, the seating wil! be sturdier, and the finish will be more dramatic and provide for an aesthetic contrast between the seaing and the bronze colored sunflower petals. At its November 21, 2002 meeting, the Public A~¢ Commission agreed to pay the artist aa additional 52,000 to cover unanticipated cost overruns, and an additional unbudgeted i 70 prqject hours the artist worked on designing, engineering and constructing the curved bench wall, bringing the total project cost to $66,600. Because this cost exceeds the $65.000 limit for City.’ Mana=er approval. Council approval is required for a contract change order. RESOURCE t!\{PACT Funds for this contract are included in the City Managers Capital Improvement Program proposed 2002-2003. POLICY IMPLICATIONS The Public Art project is consistent wkh existin~ Cky’ Policy ENVIRONMENTAL REVIEW The project is categorically exempt from CEQA . TT~,.~KMEN ~ o Attachment A:Contract Amendment PREPARED BY: LEON tCAPLAN Project Manager E~ ARTME,~ t Hr~AD: ..... PAUL THtLTGEN Director. Community Services CITY MANAGER APPRO\ AL: . EMIL~-~HAR_RI S ON " Assistant City Manager CMR:337:03 Paae "~ of 2 ............. =:m ....was en~ere,i in=o be=ween :he Flowers" at ~ ~"and.:0b::~-~:: fsrnia Avenue, in:~.~:~=riai,_ ...... £rom anodized st=e: to ]~: ...... ~ohed alnminum for -~-:=:= sea:~s__.~ oortion of uhe and :rovide for =he in ma~eria! and :o increase :he amoun~ of the cost of the -~ ....in the mazeri=~ ¯ NOW,in considera:ion of :he covenants, terms, ....~-+~ ~, and isions cl ~RIS f~mendme:~,~:~,~===o~s,prov ....the ~---+ies agree" of anodized stee~ for :ne seating po-’~:s~ of the s,~=s ~. SECTION 2.The cost of the {n material is Two .... sand Do!~ ~" ~’_~no~=±~r~ (~0 O O N /The ~9~C~1~ ~O~nr ~ c~]D~n~r7 ,~ i~de from Ci!~Y tob.._,~,~~,~.~ .....: ~ s~auan~ ~o th{ .....s Aqreemen~ is q~ ~,~_.,-S_x Thousand Six H .....~’ ~ ~;_u~a:~.~ Dollars <$6o,6b0.00). // / / / / 030702 sdl 0100094 Clerk Havor _-_- s: Cizv Ammmrney .... . ~ v _ ~ : Jeffrey Reed Assis:an: ~:~,,, Hanager Lires%or sf Administrative Dires~s-_- of Com~.uni~v Se-qr~ces 030702 sdl 0100094 STATE OF me, :he unders~=,~ _,~.~,~ ~ L~ me <or F~ ~.~ ~..~ r.e on~i: basis sa~isfac:orv =~i i=nse ~~ ~be t%= ~erscn ( s )wb.cse <Eme ~ s /~_~ ...._,_ ....’ " is/are ’~ /heri~heir ~-camac=zy(ies , and ~hat by :~=s s:.~:=~ure(s) on ’~ ......’ ..........behalf of .....the WITNESS m:~ ~<~ and ~{==cia] seal of ~.’,]o-ca~,,, Pnb!ic 030702 sdl 0100094 Sun’s Flowers © Jeffrey Reed and Jennifer Madden, 9/96/~001 Scope of V¢ork Seulpt~are Proposal for UnfversfD: A.ve. Sidewalk Strip $6o,ooo Budget ~So’ arced concrete bench (16-18" in height) colored and stratified New colored concrete slab’ne~ween ~ " ....... ~,4~,;~ sidewalk and cu~,ed bench (approx.,5o sq.ff.) Seven Mnetie flower tables*, each containing: a7-3o" round table tops on 9’-*a’ high poles secured to slab Four or five Mnetie "petals" on stainless steel bearings ~,a L.E.D. lights powered by sun (bu!bs have a 54 year !ife span) mounted on z4" circular collar Solar panel (5o year lifespan) and batteries (4-8 year lifespan) ~ Tables and stalks ~.diI be made of bronze and Mnetic "petals" of bronze or colored powder-coated metal. Ten galvanized stacking chairs~ (one each for the four tables along the bench and two each for the three tables near the sidewa!k.) ~Artists may propose alternative customed-made stools permanently adhered to slab. Two perforated metal garbage cans to match tables (placed at ends of wal!) Plantings of California Poppies and tall grasses xsqth augmented soil in planting areas outside seating. Not included: ¯Clearing existing vegetation and planter from sidewalk strip. Trees, stumps and roots should be removed. Site should be completely elearerd and leveled. . Irrigation system for Poppies and grasses. Jeffrey Reed and Jennifer Madden 9/26/oo Fabrication and Installation Process This site specific sculpture is created in two parts: in Reed Madden’s studio and on the site itself. For Fabrication ~ Sb.zdio: 4 months ’After we have finalized the design and construction details, we need approximately four months to buy supplies and fabricate the bronze ta:~!es, kinetic sculptures, lighting and solar panels. For ~rnstallation on L~e Site: 5-4 weeks The first part of the site i~sta!!ation is the concrete slab, bench-wall and table footings. Then we udll i~stall the table-sculptures. Lastly we will install the plantings and trash cans. Sun’s Flowers C~Jef~ery Reed and J~.nnl~,.r Aad~e,,, 912612001 Payment Schedule for Scope of Work (araended November 2!, 2002 ) $66,600 Budget Payment to be broken into installments as follows: $20,000 Due at contract signing. This is an initial deposit to begin contract. These ~mbnca~ion.monies are to _~o towards matez{al outlay; and initial ~ " " $20,000 Due when the seven sculptural "Sun Flowers" are completed in studio. A photo of the scuIptures will be sent for ratification. (See-Sculptural Proposal page for description of bronze tables, kinetic sculptures, lighting and solar panels.) $24,600 Due upon complete installation of the project. (See Sculptural Proposal page for description of concrete slab, bench, chairs, and instal!ation elements. $64,600 Total budget per original contract agreement $ 2,000 Amendment to the original contract agreement and due upon demand. Additional monies derive from a change of material from anodized steel to brushed aluminum and recommended for approval at a regular meeting of the Public Art Commission. $66,600 Total amended budget