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HomeMy WebLinkAboutStaff Report 6460 CITY OF PALO ALTO OFFICE OF THE CITY CLERK January 11, 2016 The Honorable City Council Palo Alto, California Approval of Action Minutes for the December 7, 9, and 14, 2015 Council Meetings Staff is requesting Council review and approve the attached Action Minutes. ATTACHMENTS:  Attachment A: 12-07-15 DRAFT Action Minutes (DOC)  Attachment B: 12-09-15 DRAFT Action Minutes (DOC)  Attachment C: 12-14-15 DRAFT Action Minutes (DOC) Department Head: Beth Minor, City Clerk Page 2 CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 6 Special Meeting December 7, 2015 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:06 P.M. Present: Berman, DuBois, Filseth, Holman, Kniss, Scharff, Schmid, Wolbach Absent: Burt Study Session 1. Prescreening of a Proposed Hotel Development at 744-750 San Antonio Road. Special Orders of the Day 2. Fire Safety Month Poster Award Recognition to Palo Alto Unified School District Students for Excellence in Design, Art and Messaging. Agenda Changes, Additions and Deletions None. Consent Calendar MOTION: Council Member Kniss moved, seconded by Vice Mayor Schmid to approve Agenda Item Numbers 3-9 and continue Agenda Item Number 10- Approval of Amendment Number Three to the Palo Alto-Stanford Fire Protection Agreement… to December 14, 2015. 3. Resolution 9563 Entitled, “Resolution of the Council of the City of Palo Alto Summarily Vacating Public Easement at 3264 Kipling Avenue.” DRAFT ACTION MINUTES Page 2 of 6 City Council Meeting Draft Action Minutes: 12/7/15 4. Resolution 9564 Entitled, “Resolution of the Council of the City of Palo Alto Summarily Vacating Public Easement at 4252 Manuela Court.” 5. Adoption of an Ordinance to add Chapter 10.51 to the Palo Alto Municipal Code to Permanently Implement the Crescent Park No Overnight Parking Program and Expand the Boundaries of the Program. 6. Approve Amendment Number One to Contract Number C1415263 With Townsend Public Affairs to add 24 Months of Service at a Cost of $8,500 per Month, Totaling $204,000, for a Total Contract Amount not to Exceed $391,000 for State Legislative Advocacy Services. 7. Budget Amendment Ordinance 5365 Entitled, “Budget Amendment Ordinance of the Council of the City of Palo Alto to Appropriate $203,561 From the Residential Housing Fund for Rehabilitation of the Colorado Park Apartments Consistent With Prior Loan Approval.” 8. Adoption of an Ordinance Re-Titling and Amending Municipal Code Chapter 5.30 (Plastic Foam and Non-Recyclable Food Service Containers and Packaging Items) to Prohibit Sale of Non-Recyclable Plastic Foam at Retail Establishments Such as Grocery Stores, Pharmacies, Mail Service Stores and Hardware Stores. 9. Resolution 9565 Entitled, “Resolution of the Council of the City of Palo Alto Revising the Citywide Records Retention Schedule and Repealing Resolution No. 8688.” 10. Approval of Amendment Number Three to the Palo Alto-Stanford Fire Protection Agreement With the Board of Trustees of the Leland Stanford Junior University Extending the Term for One Year for a Total Fee of $6.5 Million, and Approval of a Related Budget Amendment Ordinance Reducing the General Fund Budget Stabilization Reserve by $675,000 to Offset a Reduction in FY 2016 Fire Department Revenues. MOTION PASSED: 7-0 Scharff not participating, Burt absent Action Items 11. PUBLIC HEARING: Review and Adoption of an Ordinance to Amend Land Use Related Portions of Titles 16 and 18 of the Palo Alto DRAFT ACTION MINUTES Page 3 of 6 City Council Meeting Draft Action Minutes: 12/7/15 Municipal Code. The Purposes of the Code Amendments and Additions are to: (1) Improve the Use and Readability of the Code, (2) Clarify Certain Code Provisions, and (3) Align Regulations to Reflect Current Practice and Council Policy Direction. The Affected Chapters of Title 16 Include but are not Limited to Title 16 (Building Regulations), Chapters 16.20 (Signs), 16.24 (Fences), and 16.57 (In-Lieu Parking Fees for New Non-Residential Development in the Commercial Downtown (CD) Zoning District), and Title 18 (Zoning), Chapters 18.01 (Adoption, Purposes and Enforcement), 18.04 (Definitions), 18.08 (Designation and Establishment of Districts), 18.10 (Low Density Residential RE, R- 2 and RMD Districts), 18.12 (R-1, Single Family Residence District), 18.13 (Multiple Family Residential (RM-15, RM-30, RM-40) Districts), 18.14 (Below Market Rate Housing Program), 18.15 (Residential Density Bonus), 18.16 (Neighborhood, Community, and Service Commercial (CN,CC and CS) Districts), 18.18 (Downtown Commercial (CD) Districts)), 18.20 (Office, Research and Manufacturing (MOR, ROLM, RP and GM) Districts), 18.23 Performance Criteria for Multiple Family, Commercial, Manufacturing and Planned Community Districts), 18.31 (CEQA Review - a new Chapter), 18.34 (PTOD Combining District Regulations), 18.40 (General Standards and Exceptions), 18.52 (Parking and Loading Requirements), 18.70 (Non-conforming Uses and Non-complying Facilities), 18.76 (Permits and Approvals), and 18.77 (Processing of Permits and Approvals). Public Hearing opened at 7:14 P.M. Public Hearing closed at 7:26 P.M. MOTION: Council Member Scharff moved, seconded by Council Member Kniss to adopt Ordinance Sections 1-3, modifying Municipal Code Title 16 (Group 1 Interpretations of 16.20 (Signs)). MOTION PASSED: 8-0 Burt absent MOTION: Council Member DuBois moved, seconded by Council Member Wolbach to adopt Ordinance changes in Group 2 with Staff’s suggested changes to American’s with Disabilities Act (ADA) language, and with changes to Zoning Code Interpretation and Interpretation of Land Uses in order to include a process to bring changes to Council quarterly for approval. DRAFT ACTION MINUTES Page 4 of 6 City Council Meeting Draft Action Minutes: 12/7/15 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion, “bring changes to Council quarterly for approval” with “bring an Information Report to Council quarterly.” AMENDMENT: Mayor Holman moved, seconded by Council Member XX to add to the Motion, when a project Staff Report is written that requires a formal written interpretation as referenced in Municipal Code Section 18.01.025 the description of that determination shall be called out in the Staff Report. AMENDMENT WITHDRAWN BY THE MAKER MOTION AS AMENDED PASSED: 8-0 Burt absent MOTION: Council Member Scharff moved, seconded by Council Member Berman to adopt Ordinance Sections 10-13, modifying Municipal Code Chapters 18.13-18.15. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “replace in Municipal Code Sections 18.15.040(b), and 18.15.100(d)(iv), “59 years” with “55 years.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “replace in Section 19 of the Ordinance, Municipal Code Section 18.34.040(e)(3) with “the provisions of this section are intended to address the density bonus requirements of state law within the PTOD District. The maximum bonus density available under this section shall be the greater of the bonus density allowed under this chapter or under the City’s density bonus provisions contained in Chapter 18.15.” AMENDMENT: Council Member Wolbach moved, seconded by Council Member XX to remove from Municipal Code Section 18.13.010(a), (b), and (c), “with no required minimum density.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND MOTION AS AMENDED PASSED: 7-1 Wolbach no, Burt absent DRAFT ACTION MINUTES Page 5 of 6 City Council Meeting Draft Action Minutes: 12/7/15 MOTION: Council Member Scharff moved, seconded by Council Member Kniss to adopt Ordinance Sections 14-15, modifying Municipal Code Chapters 18.16 and 18.18 including Staff proposed changes to Municipal Code Section 18.18.120(a)(2)(C). INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add at the end of the Motion, “to replace ‘volume of space that is’ with ‘three dimensional shape and space.’” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “in Municipal Code Section 18.18.060(e), replace “minimum extent necessary” with “incremental square footage necessary.” MOTION AS AMENDED PASSED: 8-0 Burt absent MOTION: Council Member Wolbach moved, seconded by Council Member DuBois to approve Ordinance Sections 16-21, modifying Municipal Code Chapters 18.20-18.52. SUBSTITUTE MOTION: Mayor Holman moved, seconded by Council Member DuBois to continue discussion of the addition of Municipal Code Sections 18.31.010, 18.31.020, and 18.31.030. SUBSTITUTE MOTION FAILED: 3-5 DuBois, Holman, Schmid yes, Burt absent MOTION PASSED: 7-1 Holman no, Burt absent MOTION: Council Member Scharff moved, seconded by Council Member Berman to approve Ordinance Sections 22-24, modifying Municipal Code Chapters 18.70-18.77. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “to continue Municipal Code Section 18.76.020 to the next available meeting. MOTION RESTATED: Council Member Scharff moved, seconded by Council Member Berman to approve Ordinance Sections 22 and 24, modifying Municipal Code Chapters 18.70-18.77 with the exception of Municipal Code Section 18.76.020. DRAFT ACTION MINUTES Page 6 of 6 City Council Meeting Draft Action Minutes: 12/7/15 MOTION AS AMENDED PASSED: 8-0 Burt absent MOTION: Council Member Scharff moved, seconded by Council Member Kniss to continue Attachment E of the Staff Report to a date uncertain. SUBSTITUTE MOTION: Vice Mayor Schmid moved, seconded by Mayor Holman to set a hard stop of 11:00 P.M. SUBSTITUTE MOTION FAILED: 4-4 DuBois, Filseth, Holman, Schmid yes, Burt absent MOTION PASSED: 5-3 Filseth, Holman, DuBois no, Burt absent 12. PUBLIC HEARING: Certification of the Final Environmental Impact Report (FEIR) and Approval of the Record of Land Use Action to Allow Demolition of Four Existing Structures Totaling 265,895 Square Feet and Construction of Four Two-Story Office Buildings Totaling 265,895 Square Feet of Floor Area With Below and At-Grade Parking and Other Site Improvements Located at 1050 Page Mill Road. Zoning District: Research Park (RP). Environmental Assessment: An Environmental Impact Report has Been Prepared. (STAFF REQUESTS ITEM BE CONTINUED TO JANUARY 11, 2016). Inter-Governmental Legislative Affairs None. Council Member Questions, Comments and Announcements None. Adjournment: The meeting was adjourned at 10:33 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 7 Special Meeting December 9, 2015 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:02 P.M. Present: Berman, DuBois, Filseth, Holman, Scharff, Schmid arrived at 5:08 P.M., Wolbach Absent: Burt, Kniss Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Molly Stump, Suzanne Mason, Dania Torres Wong, Alison Hauk) Employee Organizations: Palo Alto Police Officers Association (PAPOA); Palo Alto Police Managers’ Association (PAPMA); Palo Alto Fire Chiefs’ Association (FCA); International Association of Fire Fighters (IAFF), Local 1319; Service Employees International Union, (SEIU) Local 521; Management, Professional and Confidential Employees; Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a). MOTION: Council Member Wolbach moved, seconded by Council Member DuBois to go into Closed Session. MOTION PASSED: 7-0 Burt, Kniss absent Council went into Closed Session at 5:11 P.M. Council returned from Closed Session at 6:04 P.M. Mayor Holman announced no reportable action. DRAFT ACTION MINUTES Page 2 of 7 City Council Meeting Draft Action Minutes: 12/9/15 Study Session 1a. Infrastructure Plan Implementation Update. Council Member Berman left the meeting at 7:12 P.M. Action Items 2. Comprehensive Plan Update: Comprehensive Plan Structure and Goals/Vision Statements for Each Element and Related Issues (Part IV: Natural Resources, Safety, and Business & Economics). Council took a break from 7:44 P.M. to 7:50 P.M. MOTION: Mayor Holman moved, seconded by Council Member Scharff to have Safety as a separate Element in the Comprehensive Plan. MOTION PASSED: 6-0 Berman, Burt, Kniss absent MOTION: Council Member Scharff moved, seconded by Council Member DuBois to adopt the existing Comprehensive Plan Vision Statement for the Natural Environment Element. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “and Goals” after “Vision Statement” and add at the end of the Motion, “and add a Goal of Climate Change and Adaptation.” AMENDMENT: Council Member Wolbach moved, seconded by Council Member XX to add to the Motion, “with Staff to add language to the Vision Statement based upon Council Member comments on April 27, 2015: A. Add language on “conservation” in the Vision Statement; and B. Add language to maintain sustainable water supply for the future; and C. Add language on Climate change adaptation and implementation. AMENDMENT WITHDRAWN BY THE MAKER DRAFT ACTION MINUTES Page 3 of 7 City Council Meeting Draft Action Minutes: 12/9/15 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to remove from the Motion, “and Goals” and “add a Goal of Climate Change and Adaptation.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “to remove the last sentence of the Vision Statement, “the City will be well prepared for natural disasters and will grow and change in a way that minimizes public exposure to hazards like fire, flood, and earthquake.” AMENDMENT: Mayor Holman moved, seconded by Council Member XX to add to the Motion, “add ecosystems to the Vision Statement.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “with Staff to add language to the Vision Statement based upon Council Member comments on April 27, 2015, add bullet point 4, ‘add language to maintain sustainable water supply for the future.’” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “and bullet point 5, ‘add language on climate change adaptation and implementation.” MOTION AS AMENDED PASSED: 6-0 Berman, Burt, Kniss absent Council Member Scharff left the meeting at 8:30 P.M. MOTION: Council Member DuBois moved, seconded by Council Member Wolbach to adopt the existing Goals and organization in the Natural Environment Element with the addition of a Goal of Climate Change and Adaptation, moving Goals on Natural Hazards (Goal N-2), and Hazardous Waste (Goal N-6), and Solid Waste (Goal N-7) to the Safety Element and updating the Goal of Noise (Goal N-8) to include airplane noise. AMENDMENT: Vice Mayor Schmid moved, seconded by Council Member XX to add to the Motion, “Council will have either a Policy or Program following the approval of the 2016 Urban Water Management Plan on Goal N-4.” DRAFT ACTION MINUTES Page 4 of 7 City Council Meeting Draft Action Minutes: 12/9/15 AMENDMENT RESTATED: Vice Mayor Schmid moved, seconded by Council Member DuBois to add to the Motion, “Council will send to the Comprehensive Plan Update Citizens Advisory Committee (CAC) either a Policy or Program following the approval of the 2016 Urban Water Management Plan on Goal N-4 (Water Resources).” SUBSTITUTE AMENDMENT: Council Member Wolbach moved, seconded by Council Member XX to add to the Motion, “Council encourages the CAC to consider Policies and Programs relating to Goal N-4 (Water Resources), with Council to revisit after approval of the Urban Water Management Plan. SUBSTITUTE AMENDMENT FAILED DUE TO THE LACK OF A SECOND AMENDMENT PASSED: 5-0 Berman, Burt, Kniss, Scharff absent INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “and add language to Goal N-1 (Open Space) that includes Protects and Conserves Palo Alto Open Space, Natural and Urban Habits and protects our Ecosystems and Natural Resources.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “add reclaimed and recycled water to Goal N-4 (Water Resources).” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to change direction regarding “Airplane Noise, Reclaimed and Recycled Water” to “direct the CAC to explore Policies and Programs relating to airplane noise, reclaimed and recycled water.” MOTION RESTATED: Council Member DuBois moved, seconded by Council Member Wolbach to adopt existing the Goals and organization in the Natural Environment Element with the addition of a Goal of Climate Change and Adaption, moving Goals on Natural Hazards and Hazardous Waste, and Solid Waste to the Safety Element. Council will send to the CAC either a Policy or Program following the approval of the 2016 Urban Water Management Plan on Goal N-4, and add language to Goal N-1 that includes protects and conserves Palo Alto Open Space, Natural and Urban Habits and protects our Ecosystems and Natural Resources. And Direct the CAC to explore Policies and Programs relating to airplane noise, reclaimed and recycled water. DRAFT ACTION MINUTES Page 5 of 7 City Council Meeting Draft Action Minutes: 12/9/15 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “and Salvage.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “and climate adaptation.” MOTION AS AMENDED PASSED: 5-0 Berman, Burt, Kniss, Scharff absent MOTION: Vice Mayor Schmid moved, seconded by Mayor Holman to add to Goal N-10 (Natural Hazards), a Policy N-52A, Support Regional Efforts on Improving Bay Levees. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “in the Safety Element to include references to other Elements as appropriate.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “the Safety Element should reflect protection and respect for civil rights, civil liberties, and privacy.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “emphasize a safe and secure water supply.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “safety from dangerous climate impacts, such as, but not limited to sea level rise and fire risk.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “the Safety Element will include emergency preparation and coordination with citizens.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “protection from outside threat or terrorism.” AMENDMENT: Council Member Wolbach moved, seconded by Council Member XX to replace in the Motion, “terrorism” with “small and large scale human threats.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND DRAFT ACTION MINUTES Page 6 of 7 City Council Meeting Draft Action Minutes: 12/9/15 MOTION AS AMENDED PASSED: 5-0 Berman, Burt, Kniss, Scharff absent MOTION: Council Member Filseth moved, seconded by Council Member Wolbach to use the original Vision Statement for the Business Element. AMENDMENT: Council Member DuBois moved, seconded by Council Member Filseth to add to the Motion, “replace sentence 3 of the Vision Statement with, ‘the competing needs of residents and businesses will be prioritized so that neighborhoods are protected from increased traffic, parking intrusion, noise, and pollution, while business districts are competitive and attractive.’” INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Amendment, “increased traffic” with “traffic impacts.” AMENDMENT AS AMENDED PASSED: 5-0 Berman, Burt, Kniss, Scharff absent MOTION AS AMENDED PASSED: 5-0 Berman, Burt, Kniss, Scharff absent MOTION: Council Member Filseth moved, seconded by Vice Mayor Schmid to adopt the current Goals and organization for the Business and Economic Element. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “Modify Goal B-3 (Growth) to adopt policies that moderate the pace of jobs growth, with priority to businesses that provide needed local services and municipal revenues, contribute to economic vitality and enhance the City’s physical environment: A. Request Staff provide the CAC comparative impacts of business types on City revenue generation, and to consider revenue sources as part of their discussion; and B. Cross reference Growth Management Strategies from the Land Use Element.” AMENDMENT: Vice Mayor Schmid moved, seconded by Council Member XX to add to the Motion, “replace Policy B-9 in Goal B-3 with “the City DRAFT ACTION MINUTES Page 7 of 7 City Council Meeting Draft Action Minutes: 12/9/15 recognizes that economic growth, especially greater tax revenues for the community are an important goal.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “direct CAC and Staff to consider Policies and Programs to promote business development and employer partnerships to significantly mitigate impacts of job growth including but not limited to parking, housing, and traffic.” AMENDMENT: Council Member Filseth moved, seconded by Mayor Holman to replace in the Motion, “moderate” with “manage.” AMENDMENT FAILED: 3-2 DuBois, Schmid no, Berman, Burt, Kniss, Scharff absent INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “to direct Staff to replace Goal B-2 (Diversity) with ‘the City’s business policies, culture of innovation, balanced economic goals and diverse local and regional serving businesses combine to stimulate and support viable business opportunities.’” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “commercial, retail, and professional service” after “support viable.” MOTION AS AMENDED PASSED: 5-0 Berman, Burt, Kniss, Scharff absent Adjournment: The meeting was adjourned at 10:05 P.M. CITY OF PALO ALTO CITY COUNCIL DRAFT ACTION MINUTES Page 1 of 11 Special Meeting December 14, 2015 The City Council of the City of Palo Alto met on this date in the Council Chambers at 5:01 P.M. Present: Berman arrived at 5:03 P.M., Burt, DuBois, Filseth, Holman, Kniss, Scharff, Schmid, Wolbach Absent: Closed Session 1. CONFERENCE WITH LABOR NEGOTIATORS City Designated Representatives: City Manager and his Designees Pursuant to Merit System Rules and Regulations (James Keene, Molly Stump, Suzanne Mason, Dania Torres Wong, Alison Hauk) Employee Organizations: Palo Alto Police Officers Association (PAPOA); Palo Alto Police Managers’ Association (PAPMA); Palo Alto Fire Chiefs’ Association (FCA); International Association of Fire Fighters (IAFF), Local 1319; Service Employees International Union, (SEIU) Local 521; Management, Professional and Confidential Employees; Utilities Management and Professional Association of Palo Alto (UMPAPA) Authority: Government Code Section 54957.6(a). MOTION: Council Member Kniss moved, seconded by Vice Mayor Schmid to go into Closed Session. MOTION PASSED: 8-0 Berman absent Council went into Closed Session at 5:02 P.M. Council returned from Closed Session at 6:23 P.M. Mayor Holman announced no reportable action. DRAFT ACTION MINUTES Page 2 of 11 City Council Meeting Draft Action Minutes: 12/14/15 Special Orders of the Day 2. 2015 City Manager Year in Review. Agenda Changes, Additions and Deletions None. Minutes Approval 3. Approval of Action Minutes for the November 30, 2015 Council Meeting. MOTION: Council Member Burt moved, seconded by Vice Mayor Schmid to approve the Action Minutes for the November 30, 2015 Council Meeting. MOTION PASSED: 9-0 Consent Calendar MOTION: Council Member Burt moved, seconded by Mayor Holman, third by Council Member Wolbach to pull Agenda Item Number 4- Approval of Scope of Work and Evaluation Criteria… to be heard at a later date. MOTION: Council Member Scharff moved, seconded by Council Member Wolbach, third by Council Member Kniss to pull Agenda Item Number 17- Adoption of an Ordinance…to Move the Day of Policy and Services and Finance Committee Meetings… to be heard at a later date. MOTION: Vice Mayor Schmid moved, seconded by Council Member Kniss to approve Agenda Item Numbers 5-16, incorporating comments from the City Manager relating to Agenda Item Number 10- Approval of the Fire Insurance Settlement Payment…, Agenda Item Number 18 Attachment B (Resolution Amending Salary Schedules) only, and 19-22a. 4. Approval of Scope of Work and Evaluation Criteria for Request for Proposals for Design Development, Environmental Review and Preparation of Construction Cost Estimates for a New Downtown Parking Garage to be Built on the Existing Parking Lot D. DRAFT ACTION MINUTES Page 3 of 11 City Council Meeting Draft Action Minutes: 12/14/15 5. Approval of an Assignment and Assumption Agreement to the Lease Between the City of Palo Alto, R&T Restaurant Corporation and Hee King Bistro Inc. for the Palo Alto Municipal Golf Course Restaurant. 6. Approval of a Contract With Spencon Construction, Inc. in the Amount of $1,402,581 for the 2016 Sidewalk, Curb and Gutter Repairs Project. 7. Approval of Amendment Number 1 to Contract Number C13149733 With Clean Harbors Environmental Services, Inc. in the Amount of $103,135 for a Total Compensation not to Exceed $679,692 for the Transport and Disposal of Ash and Sludge for the Regional Water Quality Control Plant. 8. Approval of Contract Number C16161210 With Shah Kawasaki Architects in the Total Amount not to Exceed $599,052 to Provide Architectural Design Services for Fire Station 3 Replacement - Capital Improvement Program Project PE- 15003. 9. Authorization to Operate the Golf Course From January 1, 2016 to June 30, 2016 and Budget Amendment Ordinance 5366 Entitled, “Budget Amendment Ordinance of the Council of the City of Palo Alto to Increase Golf Course Revenues Estimate in the Amount of $600,956 and Provide Additional Expense Appropriation in the Amount of $600,956.” 10. Approval of the Fire Insurance Settlement Payment of $553,599 From State Farm Insurance Company for the Property Owned by the City of Palo Alto and Frank Benest at 2257 Bryant Street and Authority to Sell Property. 11. Approval of Amendment Number 1 to C & S Engineers, Inc. Contract Number C151555208A to Include Required Federal Contract Provisions and to Increase the Contract by $650,000 for a Total Not-to-Exceed Amount of $900,000 for Professional Engineering and Design Services; Approval of Amendment Number 1 to Mead & Hunt, Inc. Contract Number C151555208B to Include Federal Contract Provisions; and Budget Amendment Ordinance 5367 Entitled, “Budget Amendment Ordinance of the Council of the City of Palo Alto to Close the Airfield Electrical Evaluation/Study Project (AP-16001) and Reduce the Anticipated Federal Aviation Administration (FAA) Reimbursement in the Amount of $90,000 and Restore Available Project Budget of $123,415 to the Airport Enterprise Fund; and Establish the Airport DRAFT ACTION MINUTES Page 4 of 11 City Council Meeting Draft Action Minutes: 12/14/15 Perimeter Fencing Project (AP-16003) in the Amount of $179,838 and Increase the Anticipated FAA Reimbursement in the Amount of $161,854; and Increase the Ending Fund Balance in the Airport Enterprise Fund by $15,431.” 12. Resolution 9566 Entitled, “Resolution of the Council of the City of Palo Alto to Adopt Healthy Social, Cultural and Physical Environments that Promote and Support Wellbeing and Creative Expression for Ourselves, Our Families and Our Community in Support a of Healthy City/Healthy Community.” 13. Resolution 9567 Entitled, “Resolution of the Council of the City of Palo Alto Amending the Memorandum of Agreement for Service Employees International Union (SEIU), Local 521 to: 1) Increase the Salary Range for the “Traffic Operations Lead” Position in the Planning and Community Environment (PCE) Department, and 2) Change the Classification Title to “Traffic Engineering Lead”; and Adoption of a Related Ordinance Amending the Table of Organization.” 14. Approval of Seven Separate Three-Year Contracts With Bodhtree Solutions, Inc., Sierra Infosys, Inc., HPC Heck & Partner Consulting, Inc. dba: HPC America, Techlink Systems, Inc., Quintel-MC, Inc., DGN Technologies, Inc., and Khalid Salman Mohammed for SAP Professional Services in a Total Amount not to Exceed $250,000 Annually for all Seven Contracts. 15. Approval of and Authorization for the City Manager to Execute an Amendment to Contract Number C15154740 With DNV GL Energy Services USA Inc. to Extend the Term Through June 30, 2017 and to Increase the Compensation by $31,200 for a Total not to Exceed Amount of $265,129; and Budget Amendment Ordinance 5368 Entitled, “Budget Amendment Ordinance of the Council of the City of Palo Alto for Fiscal Year 2016 to Provide an Appropriation in the Amount of $32,100 From the General Fund Budget Stabilization Reserve.” 16. Amendment of the Table of Organization to add One Full-Time Equivalent (FTE) Project Manager to the Public Works Department to Implement and Maintain the Infrastructure Management System, and to Coordinate Regular Reporting to Council and the Public on Infrastructure Status, Capital Improvement Projects Status, and the Infrastructure Plan, and Budget Amendment Ordinance 5369. DRAFT ACTION MINUTES Page 5 of 11 City Council Meeting Draft Action Minutes: 12/14/15 17. Adoption of an Ordinance Amending Municipal Code Section 2.04.200 to Move the Day of Policy and Services and Finance Committee Meetings From Tuesdays to Wednesdays Beginning in 2016. 18. Approval of a Contract for Prevailing and Minimum Wage Contract Compliance Program in the Amount of $189,000, Adoption of Resolution 9568 Entitled, “Resolution of the Council of the City of Palo Alto Increasing Palo Alto SEIU Hourly and Limited Hourly Employee Wage Rates to Reflect Implementation of City’s Minimum Wage Ordinance” and Adoption of a Related Budget Amendment Ordinance.” 19. Adoption of an Ordinance Amending Municipal Code Section 2.07.010 to Update Post Government Employment Regulations to Include all City Department Heads. 20. Authorize the City Manager or his Designee to Execute the Revised Agreement Which Would Allow the Palo Alto Police Department to Provide Law Enforcement Services to the new Levi’s Stadium in Santa Clara With Respect to Increased Security During the 2016 Super Bowl. 21. Confirmation of Appointment of Rumi Portillo as Director of Human Resources (Chief People Officer) and Approval of Employment Agreement. 22. Palo Alto Fire Department Quarterly Performance Report for First Quarter Fiscal Year 2016. 22a. Approval of Amendment Number Three to the Palo Alto-Stanford Fire Protection Agreement With the Board of Trustees of the Leland Stanford Junior University Extending the Term for One Year for a Total Fee of $6.5 Million, and Approval of a Related Budget Amendment Ordinance Reducing the General Fund Budget Stabilization Reserve by $675,000 to Offset a Reduction in FY 2016 Fire Department Revenues. (Continued from December 07, 2015) (STAFF REQUESTS THIS ITEM BE CONTINUED TO JANUARY 11, 2016). MOTION FOR AGENDA ITEM NUMBERS 5-16, 18-22a PASSED: 9-0 DRAFT ACTION MINUTES Page 6 of 11 City Council Meeting Draft Action Minutes: 12/14/15 Action Items 23. Resolution 9569 Entitled, “Resolution of the Council of the City of Palo Alto Declaring Weeds to be a Public Nuisance and Setting January 11th, 2016 for a Public Hearing for Objections to Proposed Weed Abatement.” MOTION: Mayor Holman moved, seconded by Council Member Berman to: A. Adopt a Resolution declaring weeds to be a public nuisance and setting January 11th, 2016 for a Public Hearing; and B. Direct Staff to publish a Notice of the Public Hearing in accordance with the provisions of the Palo Alto Municipal Code. MOTION PASSED: 9-0 24. Conceptual Approval of Expanded Boundaries for the Downtown Residential Preferential Parking (RPP) Program and Council Direction on Parameters for Phase Two of the Program. Council Member Berman advised he would not participate in this Agenda Item because he owns real property in the RPP District. Council Member Scharff advised he would not participate in this Agenda Item out of an abundance of caution and will confer with the Fair Political Practices Commission (FPPC) regarding his ability to participate in future Agenda Items relating to the RPP District. Council Member Filseth advised he would not participate in this Agenda Item because he lives in the RPP District. Mayor Holman advised she would not participate in this Agenda Item because she owns real property in the RPP District. Council took a break from 8:52 P.M. to 9:01 P.M. DRAFT ACTION MINUTES Page 7 of 11 City Council Meeting Draft Action Minutes: 12/14/15 MOTION: Council Member Kniss moved, seconded by Council Member Wolbach to: A. Conceptually approve the annexation of additional areas south of Lincoln Avenue and north-east of Guinda Street into the existing Downtown Residential Preferential Parking (RPP) District; and B. Conceptually approve additional adjacent neighborhoods for eligibility of annexation into the Downtown RPP district in the future, based on resident petition; and C. Direct Staff to return with a Resolution to implement the proposed boundary changes and parameters for Phase 2 of the Downtown RPP Program, scheduled to begin in March 2016, including: i. Modifying the existing RPP District to distribute employee permits using concentric ring zones around the Downtown core; and D. Direct Staff to return with an analysis of program costs and revenues, along with necessary budgeting adjustments to implement desired boundary expansion, including new zones within the existing District, on-site customer service and physical permit sales. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion, “concentric ring zones” with “microzones as defined by Staff based upon demand.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “limit employee permit sales to 2,000 annually.” AMENDMENT: Council Member Burt moved, seconded by Council Member XX to add to the Motion, “not selling worker permits in additional annexed areas.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND DRAFT ACTION MINUTES Page 8 of 11 City Council Meeting Draft Action Minutes: 12/14/15 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “direct Staff and the Stakeholder Group to evaluate and return with recommendations: i. Data gathering by Staff and leveraging partners; and ii. Recommend the number of employee permits in annexed areas; and iii. Evaluate variable pricing; and iv. Review the pros and cons of one block side parking for workers in the most highly impacted areas.” AMENDMENT: Council Member Burt moved, seconded by Council Member XX to add to the Motion, “schedule a Study Session in January.” INCORPORATED INTO THE AMENDMENT WITH THE CONSENT OF THE MAKER to replace in the Motion, “January” with “January/February.” AMENDMENT RESTATED AND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “schedule an Action Item in January/February.” AMENDMENT: Council Member DuBois moved, seconded by Council Member XX to replace Part B of the Motion with, “direct Staff to return with a proposal for an outer limit of the Downtown RPP Program and creation of residential RPP for easy annexation by streets that opt-in.” AMENDMENT FAILED DUE TO THE LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion Part F (iv), “review the pros and cons of one block side parking for workers in the most highly impacted areas” with “review the pros and cons of distribution mechanism.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion, “direct Staff to propose a reduction mechanism to decrease employee permit sales based on progress with other traffic reduction programs, and come back to Council with a proposed annual reduction formula. (New Part H) DRAFT ACTION MINUTES Page 9 of 11 City Council Meeting Draft Action Minutes: 12/14/15 INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to add to the Motion at the beginning of Part H, “During Phase 2 implementation.” MOTION AS AMENDED PASSED: 5-0 Berman, Filseth, Holman, Scharff not participating Council took a break from 10:34 P.M. to 10:39 P.M. Council Member Berman, Council Member Filseth, Mayor Holman, and Council Member Scharff returned to the meeting at 10:39 P.M. MOTION: Council Member Scharff moved, seconded by Council Member Wolbach to continue Agenda Item Number 25- Review and Accept the Public Safety Building Site… to a meeting in January. SUBSTITUTE MOTION: Council Member Burt moved, seconded by Mayor Holman to move forward with Agenda Item Number 25- Review and Accept the Public Safety Building Site… and reevaluate taking up Agenda Item Number 26- Next Steps for the Highway 101 Pedestrian/Bicycle Overpass… later in the evening. SUBSTITUTE MOTION PASSED: 8-1 Kniss no 25. Review and Accept the Public Safety Building Site Evaluation Study of California Avenue Parking Lots C-6 and C-7 for Construction of a New Public Safety Building and Public Parking Structure; Direct Staff to Proceed With Design and Environmental Review of a 3-Story Public Safety Building Meeting Zoning Requirements on Lot C-6, and to Proceed With Design and Environmental Review of a New Public Parking Garage on Lot C-7 That Will Provide Approximately 460 (160 Net New) Public Parking Spaces. MOTION: Council Member Scharff moved, seconded by Council Member Berman to direct Staff to proceed with design and environmental review of a 3-story Public Safety Building meeting zoning requirements on Lot C-6, and to proceed with design and environmental review of a new public parking garage using Option C (as described in the Staff Report) on Lot C-7 that will provide approximately 460 public parking spaces (160 net new spaces), including evaluation of costs and other impacts to potentially provide additional parking beyond the 460 spaces. DRAFT ACTION MINUTES Page 10 of 11 City Council Meeting Draft Action Minutes: 12/14/15 SUBSTITUTE MOTION: Council Member Wolbach moved, seconded by Council Member XX to: A. Review and accept the Public Safety Building Site Evaluation Study of California Avenue Parking Lots C-6 and C-7 for construction of a new Public Safety Building and public parking structure; and B. Direct Staff to proceed with design and environmental review of a 3-story Public Safety Building meeting zoning requirements on Lot C-6, and to proceed with design and environmental review of a new public parking garage on Lot C-7 that will provide approximately 460 public parking spaces (160 net new spaces), including evaluation of costs and other impacts to potentially provide additional parking beyond the 460 spaces. SUBSTITUTE MOTION FAILED DUE TO THE LACK OF A SECOND MOTION PASSED: 9-0 26. Next Steps for the Highway 101 Pedestrian/Bicycle Overpass Project: Direct Staff to Cease Negotiations With Moffat & Nichol, Issue a new Request for Proposal (RFP), and Seek Additional Funding. MOTION: Council Member Wolbach moved, seconded by Council Member Kniss to: A. Cease negotiations with Moffat and Nichol for a contract for design of the Moffat and Nichol low-profile suspension bridge, Submission C, from the Adobe Creek Pedestrian & Cyclist Bridge 2014 Design Competition; and B. Proceed with a Request for Proposal (RFP) for design services to develop a new bridge concept for the Highway 101 Pedestrian/Bicycle Overpass Capital Improvement Program (CIP) project PE-11011 that meets the current CIP budget of $10.1 million (not including Staff costs), with a budget addition of $0.35 million in Regional Improvement Program construction funds and a potential budget contribution of $1.0 million from Google, for a total anticipated budget of $11.4 million; and DRAFT ACTION MINUTES Page 11 of 11 City Council Meeting Draft Action Minutes: 12/14/15 C. Partner with Google to secure a $1.0 million contribution from the company to supplement the project budget for the Highway 101 Pedestrian/Bicycle Overpass; and D. Pursue additional public and private funding to support inclusion of enhancements to standard bridge design and construction cost increases, for a potential upper project budget of $13 to $17 million. INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in Part C of the Motion, “a $1.0 million contribution” with “additional funding options.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to remove from Part C of the Motion, “and a potential budget contribution of $1.0 million from Google.” INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to replace in the Motion, “$10.1 million (not including Staff costs), with a budget addition of $0.35 million in Regional Improvement Program construction funds for a total anticipated budget of $11.4 million” with “$13 million.” SUBSTITUTE MOTION: Council Member DuBois moved, seconded by Council Member XX to move forward with the Moffat and Nichol bridge design with a hard budget of $13 million. SUBSTITUTE MOTION FAILED DUE TO THE LACK OF A SECOND INCORPORATED INTO THE MOTION WITH THE CONSENT OF THE MAKER AND SECONDER to remove from Part D of the Motion, “for a potential upper project budget of $13 to $17 million.” MOTION AS AMENDED PASSED: 9-0 Inter-Governmental Legislative Affairs None. Council Member Questions, Comments and Announcements Adjournment: The meeting was adjourned at 12:58 A.M.