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Staff Report 6412
City of Palo Alto (ID # 6412) City Council Staff Report Report Type: Action Items Meeting Date: 2/1/2016 City of Palo Alto Page 1 Summary Title: Ordinance and Resolution for Citywide and Downtown RPP Title: Adoption of an Ordinance to add Section 10.50.085 (Eligibility Areas) and to Amend Section 10.50.090 (Modification or Termination of Districts) of the Palo Alto Municipal Code Relating to Residential Parking Programs; Adoption of a Resolution Amending Resolution 9473 to Implement Phase 2 of the Downtown Residential Preferential Parking District Pilot Program; Approval of Contract Amendment to SP Plus for $94,000 for Additional Services for Parking Permits and On-Site Customer Service, Approval of Contract Amendment to SERCO for $60,000 for Enforcement of Expanded Area of Downtown RPP District, Approval of Contract Amendment to McGuire Pacific Constructors for $154,500 for Construction Services for Expanded Area of Downtown RPP District, Approval of Budget Amendments in the General Fund, Residential Parking Permit Fund, and Capital Improvement Fund, Approval of the RPP Administrative Guidelines. These actions are exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) and 15301 of the CEQA Guidelines From: City Manager Lead Department: Planning and Community Environment Recommendation Staff recommends that Council: (1) Adopt an Ordinance to add Section 10.50.085 (Eligibility Areas) and amend Section 10.50.090 (Modification or Termination of Districts) of Title 10 of the Palo Alto Municipal Code relating to Residential Parking Programs (Attachment A) (2) Adopt a Resolution amending Resolution 9473 to implement Phase 2 of the Downtown Residential Preferential Parking District Pilot Program (Attachment B) (3) Adopt the RPP Administrative Guidelines (Attachment C) (4) Approve and authorize City Manager or designee to execute Contract Amendment to SP Plus for $94,000 for Additional Services for Parking Permits and On-Site Customer Service (Attachment D) (5) Approve and authorize City Manager or designee to execute Contract Amendment City of Palo Alto Page 2 to SERCO for $60,000 for Enforcement of Expanded Area of Downtown RPP District (Attachment E) (6) Approve and authorize City Manager or designee to execute Contract Amendment to McGuire Pacific Constructors for $154,500 for Construction Services for Expanded Area of Downtown RPP District (Attachment F) (7) Amend the Fiscal Year 2016 Budget Appropriation Ordinance for: a. the Capital Fund by: i. Increasing the transfer from the General Fund by $64,329; and ii. Increasing the Residential Preferential Parking Project (PL-15003) in the amount of $64,329; b. the Residential Parking Permit Programs Fund by: i. Increasing the transfer from the General Fund by $94,000; and ii. Increasing the Downtown Residential Preferential Parking Contractual Services budget by $94,000; c. the General Fund by: i. Increasing the transfer to the Capital Fund by $64,329; and ii. Increasing the transfer to the Residential Parking Permit Programs Fund by $94,000; and iii. Decreasing the Transportation Contingency fund by $158,329. Executive Summary In early 2014, the City began significant efforts to address the parking and traffic challenges, particularly in the Downtown core, through a strategic multi-pronged approach of parking management, parking supply and transportation demand management programs. The strategy includes implementation of the Downtown Residential Preferential Parking (RPP) district, which went into effect in September of 2015. Phase 1 of the program regulates non-resident parking around the Downtown commercial core by restricting non-permit holders to two hour parking between the hours of 8am and 5pm, Monday through Friday. Phase 2 of the program will additionally restrict non-resident parking into zones within the main RPP District boundary so that non-resident parkers are not concentrated in any one area, and will add additional areas to the District. This staff report discusses the proposal for zones within the District, the regulation and distribution of employee permits, the expanded district boundaries, and the way the “eligibility areas” within the boundaries can be added to the program. Additionally, in spring of 2015, City Council approved contracts with SP Plus, Serco Inc., and McGuire Pacific Constructors to implement portions of Phase 1 of the Downtown RPP program; this report details the additional budget needs for Phase 2 of the program and is requesting approval of required contract amendments. Background and Discussion As directed by Council, the City-wide ordinance originally adopted in December of 2014 includes parameters for all RPP districts city-wide, and the accompanying Resolution provides City of Palo Alto Page 3 specific direction on the details of the Downtown program. In the December 14 City Council meeting, based on the performance of the Phase 1 program, staff was directed to bring forward a revised Resolution and Ordinance implementing the proposed boundary changes and parameters for Phase 2 of the Downtown RPP program, scheduled to begin in April 2016. This section describes the proposed updates. City-wide RPP Ordinance The attached City-wide RPP Ordinance includes the following proposed modifications to Section 10.50 of the Palo Alto Municipal Code: Inclusion of a process for streets/neighborhoods to opt out of the RPP District. Entities may opt out with a petition and survey process, similar to the opt-in procedure. The original ordinance did not have an opt-out procedure. “Eligibility Areas” may be established adjacent to an RPP District. These areas may be annexed into the District via an administrative action and be approved for inclusion with approval from the Planning and Community Environment Director. They would not require approval on a street-by-street basis from the City Council. This modification is similar to how to the current Crescent Park No Overnight Parking program functions. Eligibility Areas are proposed as a way to simplify and streamline the annexation process for streets that may become impacted by a nearby RPP District as other areas are annexed in. Downtown RPP Resolution The attached Downtown RPP Resolution amends Resolution 9473 to provide for implementation of Phase 2 of the Downtown RPP program by the following measures: Updated Downtown RPP District boundary to include newly annexed streets and approved Eligibility Areas (Attachment G). At the December 14 City Council meeting, staff recommended annexing streets that submitted a petition for inclusion in the Downtown RPP District. At the same time, Staff recommended that additional adjacent areas be approved for future inclusion in the Downtown RPP District. The areas eligible for inclusion may submit a petition in the future to be annexed into the Downtown RPP District with approval from the Planning and Community Environment Director, by use of the Eligibility Areas discussed as part of the ordinance. Council conceptually approved both recommendations. Establish a cap of 2,000 annual employee permits for the 2016 calendar year. Permits will be allocated by zone as described below. A zone structure to delineate where employees are eligible to park in the Phase 2 Downtown RPP District. (Attachment H) RPP Administrative Guidelines The attached RPP Administrative Guidelines (Attachment C) are written to provide further clarification of the Citywide RPP Ordinance and to support administration of individual RPP City of Palo Alto Page 4 Districts. Following Council approval of the Administrative Guidelines (and as indicated in the adopted ordinance), further edits to the document may be approved through administrative action by the Planning and Community Environment Director. Phase 2 Structure Based on the input from the stakeholder committee and public feedback, Staff prepared three options for employee permit distribution in Phase 2: 1) Concentric Zones, 2) Large Neighborhood Zones, and 3) Micro Zones. Council directed staff to move forward with the Micro Zones option as defined by Staff based on employee parking demand around the Downtown core and SOFA district. The employee parking zones (Attachment H) were designed to address the distribution of employee parking throughout the Downtown RPP District. The available employee permits (capped at 2,000, per Council direction) are allocated by zone to attain roughly equal employee parking distribution (by percentage) in each zone while accommodating for some expected two-hour visitor parking in the zones nearest to the Downtown core. The permits available in each zone represent approximately 30% to 40% of available on-street spaces. Based on data collection during Phase 1, it was determined that on any given day, the number of employees parking within the District was only 50% to 60% of the total number of permits sold; therefore, the theoretical impact of these employees parking in any particular zone would be around 15% to 24% of the total number of spots available on the street. In addition, the 2,000 total employee permit number is larger than the total number of RPP permits sold to employees during Phase 1, exclusive of daily permits (the 2,000 cap does not include daily permits, which effectively encourage employees to use transit to get to work and drive only occasionally when necessary). As proposed, the permit allocation totals 2,000 for the full Downtown RPP District, inclusive of the existing Phase 1 boundary, newly annexed streets, and streets within the Eligibility Areas. A portion of permits within zones 9 and 10 will be held in reserve and released as new streets opt into the Downtown RPP District. Permits will be valid only in those zones for which they are purchased; permits for zones that include streets that are not presently part of the Downtown RPP program will be valid only on streets that are participating. The zone boundaries and permits allocated per zone are delineated in Figure 1 and Table 1 below. Staff will continue to conduct occupancy counts and monitor permit sales by zone. The permit allocation per zone is subject to change annually with approval from the Planning and Community Environment Director. City of Palo Alto Page 5 Figure 1. Proposed Boundaries, Annexations, Eligibility Areas & Zones Source: Department of Planning & Community Environment, January 2016 City of Palo Alto Page 6 Table 1. Downtown RPP Employee Permit Zones and Allocations Zone Boundaries Permit Allocation 1 Alma Street, Everett Avenue (not inclusive), Webster Street (not inclusive), Lytton Avenue 75 2 Alma Street, Hawthorne Avenue (not inclusive), Webster Street (not inclusive), Everett Avenue 120 3 Alma Street, Palo Alto Avenue, Webster Street (not inclusive), Hawthorne Avenue 225 4 Webster Street, Palo Alto Avenue, Guinda Street (not inclusive), Hamilton Avenue (not inclusive) 190 5 Ramona Street, Forest Avenue and Hamilton Avenue, Guinda Street (not inclusive), Homer Avenue 175 6 Ramona Street, Homer Avenue (not inclusive), Guinda Street (not inclusive), Channing Avenue 100 7 Ramona Street, Channing Avenue (not inclusive), Guinda Street (not inclusive), Addison Avenue 135 8 Alma Street, Addison Avenue (not inclusive), Guinda Street (not inclusive), Kingsley Avenue 365 9 Embarcadero Road, Kingsley Avenue (not inclusive), Guinda Street (not inclusive), Melville Avenue, Middlefield Road 245* 10 Guinda Street, Palo Alto Avenue, Hale Street, Forest Avenue, Lincoln Avenue, Melville Avenue 370* Total Permits 2000 *A portion of permits in this zone will be held in reserve and released as additional streets opt into the Downtown RPP district. Source: Department of Planning & Community Environment, January 2016 Stakeholder and Resident Input Per City Council direction, Staff sought feedback from stakeholders and residents in the annexed areas of the Downtown RPP District on the following topics. Notes in greater detail are City of Palo Alto Page 7 contained in Attachment I. Employee Parking in Annexed Areas. Stakeholders unanimously agreed that streets/areas annexed into the Downtown RPP District would be part of the existing district and thus offer permits to both residents and employees. Stakeholders present at the meeting did not indicate interest in pursuing further discussion regarding the limitation of employee parking to one side of each street. Variable Pricing. Stakeholders favored the zone design noted in the above section, and expressed interest in evaluating variable pricing by zone in the future. Residents in the outer bounds of the Downtown RPP District noted that lower cost permits in the outer zones may encourage additional employee parking in those areas. Allocation of Employee Parking in Zones. Stakeholders agreed that allocating employee parking permits throughout the Downtown RPP District to maintain a roughly equal employee parking rate was the most equitable approach. Contract Amendments To support the implementation of Phase 2, staff also requests that Council approve the following attached amendments to existing consultant contracts. Amendment One to Contract No. C15156501: SP Plus (Attachment D) The introduction of the online-only permit sales system for Phase 1 illuminated the need for on- site customer support for the customers who didn’t have email addresses and weren’t comfortable with computers. This amendment extends the existing contract with SP Plus to provide on-site customer service support at the City of Palo Alto City Hall on an as-needed basis in support of Phase 2 permit sales process. The amendment additionally provides for physical permits to be furnished for Phase 2, including stickers and hangtags, in lieu of the temporary permits which were issued for Phase 1 of the program. This contract is budgeted to the RPP Operating Budget. Amendment One to Contract No. C15156763: Serco Inc. (Attachment E) The expansion of the Downtown RPP District as conceptually approved by City Council on December 14, 2015, will require one additional Parking Enforcement Officer for the newly annexed streets and approved neighborhoods. The contract amendment will enable Serco to hire and train one new officer in support of Phase 2 of the RPP program. The City is not requesting additional funds at this time for Serco as the additional services can be absorbed into the existing budget. This contract is budgeted to the RPP Operating Budget. Amendment One to Contract No. C15157271: McGuire Pacific Constructors (Attachment F) This amendment will extend the existing contract with the Consultant to provide and install new RPP signs on newly annexed streets in the extended Downtown RPP district boundary. The amendment also provides for the fabrication and installation of stickers to delineate the newly City of Palo Alto Page 8 created zones for the Downtown RPP district. This contract is budgeted to CIP PL-15003. Timeline Phase 2 of the Downtown RPP program is anticipated to begin at the end of March 2016. Staff expects to begin work with the associated vendors immediately upon award of their respective contracts. Resource Impact Total project costs of $308,500 are necessary to complete the actions recommended in this report. Existing funding of $150,171 is available to partially fund these actions, including sufficient funding to pay Serco for enforcement of the expanded boundary of the Downtown RPP district. Therefore, a $158,329 reduction to the Transportation Contingency Fund in the General Fund, offset by a $94,000 transfer to the Residential Parking Permit Program Fund and a $64,329 transfer to the Capital Improvement Fund, is recommended to provide the additional funding needed for these actions. These transfers will ensure sufficient funding is budgeted in both the Residential Parking Permit Fund Operating Budget to cover the cost of the SP Plus amendment and in the Capital Improvement Fund for the Residential Parking Permit Project (PL-15003) to pay for the marginal cost of furnishing and installing additional signage. The additional costs are detailed below: Table 2. Requested Budget Adjustments Contract Service Cost SP Plus In-Person Support, Phase 1 $25,000 In-Person Support, Phase 2 $15,000 Phase 2 Permits $54,000 Sub-Total $94,000 McGuire Pacific Furnish and Install Zone Stickers $22,000.00 Furnish and install new signs $132,500.00 Less Existing Available Funds (90,171) Sub-Total $64,329 Total Budget Amendments $158,329 Source: Department of Planning & Community Environment, January 2016 Policy Implications The implementation of Phase 2 of the Downtown RPP program is consistent with the three- pronged approach Staff has presented to optimize parking within the Downtown core. It is also consistent with the following Comprehensive Plan goals: 1. Goal T-8, Program T-49: Implement a comprehensive program of parking supply and demand management strategies for Downtown Palo Alto 2. Policy T-47: Protect residential areas from the parking impacts of nearby business City of Palo Alto Page 9 districts. Environmental Review Adoption of a citywide ordinance and resolution regarding an RPP District in downtown Palo Alto are both exempt from review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and implementation of these documents may have a significant effect on the environment and Section 15301 in that these proposed documents will have a minor impact on existing facilities. Attachments: Attachment A: Ordinance (PDF) Attachment B: Resolution (PDF) Attachment C: Administrative Guidelines (PDF) Attachment D: SP Plus Contract Amendment (PDF) Attachment E: SERCO Contract Amendment (PDF) Attachment F: McGuire Contract Amendment (PDF) Attachment G: District Map (PDF) Attachment H: Phase 2 Zones Final (PDF) Attachment I: Stakeholder Feedback (PDF) Attachment J: Conflict of Interest Map (PDF) NOT YET APPROVED 019 Planning 1 Ordinance No. ____ Ordinance of the Council of the City of Palo Alto to Add Section 10.50.085 (Eligibility Areas) and to Amend Section 10.50.090 (Modification or Termination of Districts) of the Palo Alto Municipal Code Relating to Residential Parking Programs The Council of the City of Palo Alto does ORDAIN as follows: SECTION 1. Findings and Recitals. The Council of the City of Palo Alto finds and declares as follows: A. In response to resident concerns about their ability to opt-out of their neighborhood’s Residential Preferential Parking district, the City re-evaluated the existing procedures. B. To provide greater opportunity and a fairer process for residents, the opt-out procedures related to the Residential Preferential Parking program should be revised. SECTION 2. Title 10, Section 10.50.085 of the Palo Alto Municipal Code is added to read as follows: 10.50.085 Eligibility Areas When it is determined that particular areas may experience spill-over from previously designated RPP Districts, the Council may designate by resolution those areas as an Eligibility Area. Designated Eligibility Areas may petition the director for annexation into an existing RPP District. The petition shall be on forms provided by the department. If the petition meets the criteria established in the administrative guidelines adopted by the director, the director shall approve the Eligibility Area for annexation. SECTION 3. Title 10, Section 10.50.090 of the Palo Alto Municipal Code is amended to read as follows: 10.50.090 Modification or termination of districts. (a) Opting out. After final adoption of an RPP District, Residents may file an application with the director to opt out of the RPP District. The minimum number of blocks and percentage of units supporting the opt-out shall be specified by the director in the administrative guidelines. Applications for opting out shall be made in the form and manner prescribed by the director and shall be acted up on by the director. Any opt out application shall be filed within ninety days after council adoption of the resolution establishing the RPP District. (b) Timing and Review of Opt Out Applications. Each calendar year, the director of planning and community environment shall review all opt out applications received prior to March 31st NOT YET APPROVED 019 Planning 2 of the year to determine whether the opt out criteria established in the administrative guidelines are met. (b) (c) Dissolution. The city council following a noticed public hearing may adopt a resolution dissolving the RPP District: (1) Upon receipt and verification of a petition signed by 50% or more of all the households within an approved RPP District boundary; or (2) Upon findings by the city council that the criteria for designating the RPP District are no longer satisfied. SECTION 4. Severability. If any provision, clause, sentence or paragraph of this ordinance, or the application to any person or circumstances, shall be held invalid, such invalidity shall not affect the other provisions of this ordinance which can be given effect without the invalid provision or application and, to this end, the provisions of this ordinance are hereby declared to be severable. SECTION 5. CEQA. This ordinance is exempt from the requirements of the California Environmental Protection Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and implementation of this ordinance may have significant effect on the environment and Section 15301 in that this proposed ordinance will have a minor impact on existing facilities. SECTION 6. Effective Date. This ordinance shall be effective on the thirty-first date after the date of its adoption. INTRODUCED: PASSED: AYES: NOES: ABSTENTIONS: ABSENT: ATTEST: APPROVED: ______________________________ ____________________________ City Clerk Mayor APPROVED AS TO FORM: ____________________________ City Manager ______________________________ Senior Assistant City Attorney ____________________________ Director of Planning and Community Environment NOT YET APPROVED 1 141016 jb 0131499 Rev. January 5, 2016 Resolution No. ___ Resolution of the Council of the City of Palo Alto Amending Resolution 9473 to Implement Phase 2 of the Downtown Residential Preferential Parking District Pilot Program R E C I T A L S A. California Vehicle Code Section 22507 authorizes the establishment, by city council action, of permit parking programs in residential neighborhoods for residents and other categories of parkers. B. A stakeholders’ group comprised of Downtown residents and business interests has been meeting to discuss the implementation of Residential Preferential Parking Districts (RPP Districts). C. On December 15, 2015 the Council adopted Ordinance No. 5294, adding Chapter 10.50 to Title 10 (Vehicles and Traffic) of the Palo Municipal Code. This Chapter establishes the city-wide procedures for RPP Districts in the city. D. On December 1, 2014, the Council adopted Resolution No. 9473 implementing a Downtown Neighborhood preferential parking pilot program. The implementation anticipated a two phased pilot program. Permits issued for Phase 1 of this pilot program will expire on March 31, 2016. E. The Council desires to amend Resolution 9473 to update the process for implementing Phase 2 of the Downtown Neighborhood preferential parking program pilot. These modifications shall only apply to Phase 2 of the pilot. NOW, THEREFORE, the Council of the City of Palo Alto RESOLVES, as follows: SECTION 1. Findings. The criteria set forth in Section 10.50.030 for annexing the additional areas described in 3(A) of this Resolution as part of the Downtown Residential Preferential Permit Zone have been met as follows: (1) That non-resident vehicles do, or may, substantially interfere with the use of on-street or alley parking spaces by neighborhood residents, in that based on observation there are few available parking spaces available midday, while the streets are relatively unoccupied at midnight thus demonstrating the parking intrusion is largely by non-residents. (2) That the interference by the non-resident vehicles occurs at regular and frequent intervals, either daily or weekly, in that the parking intrusion is contained to the daytime hours during the regular workweek. NOT YET APPROVED 2 141016 jb 0131499 Rev. January 5, 2016 (3) That the non-resident vehicles parked in the area of the proposed district create traffic congestion, noise, or other disruption (including shortage of parking spaces for residents and their visitors) that disrupts neighborhood life, in that based on information from residents and other city departments the vehicle congestion is interfering with regular activities. (4) Other alternative parking strategies are not feasible or practical in that the City has implemented a series of alternative parking strategies in the past and concurrently and there is still a shortage of parking available SECTION 2. Duration and Trial Period. The following provisions shall apply to Phase 2 of the Trial Period for the Downtown RPP District: A. Resident Permits: Resident permits will be distributed pursuant to the criteria listed under Section 5.C of this Resolution. Phase 2 permits shall be in effect for one year commencing on April 1, 2016. Resident permits will be valid anywhere within the boundaries of the Downtown RPP District. B. Employee Permits: The City shall also issue permits to Employees pursuant to the criteria listed under Section 5.C of this Resolution. Phase 2 permits shall be in effect for one year commencing on April 1, 2016. C. Duration: The second phase shall commence on April 1, 2016 and last for at least 12 months. The City will make permits for Phase 2 available prior to the initiation of Phase 2. D. Permanent Regulations: The RPP District shall remain in force until the City Council takes action to extend, modify, or rescind. The City Council shall consider whether to make the RPP District and its parking program permanent, modify the District and/or their parking regulations, or terminate them no later than December 31, 2016. SECTION 3. Phase 2 Downtown RPP Boundaries. A. Annexed Zones. The areas shown on Exhibit A are hereby annexed into the Downtown Residential Parking Zone. B. Eligibility Areas. The areas shown on Exhibit A are eligible for administrative annexation as provided in Palo Alto Municipal Code Section 10.50.085. C. Employee Parking Zones. No person shall park in the same employee parking zone within the Downtown RPP for more than two continuous hours without a valid permit. Re-parking on the same day in the same zone by any person without a valid permit or otherwise exempt from Chapter 10.50 shall be prohibited. NOT YET APPROVED 3 141016 jb 0131499 Rev. January 5, 2016 SECTION 4. Hours and Days of Enforcement. In Phase 2, the parking regulations shall be in effect Monday through Friday from 8:00 AM to 5:00 PM, except holidays as defined in Palo Alto Municipal Code Section 2.08.100. During the regulated days and hours of enforcement, no person shall park in the same on-street parking space within the Downtown RPP for more than two continuous hours without a valid permit. In addition, no person shall park in the same employee parking zone within the Downtown RPP for more than two continuous hours without a valid permit. A vehicle lawfully displaying an Employee Parking Permit or a Resident Parking Permit shall be exempt from the two-hour limit. Other vehicles exempt from the parking regulations are contained in Chapter 10.50. Outside of these enforcement hours, any motor vehicle may park in the Downtown RPP, subject to other applicable parking regulations. SECTION 5. Residential and Employee Parking Permits. A. Duration. Phase 2 Residential Permits shall be available on an annual basis only. One-day visitor permits for residents will also be available during Phase 2. B. Purchase of Permits. Requirements and eligibility for purchase of permits for both residents and Employees shall be listed in the Administrative Regulations. C. Permit Sales – Phase 2. 1. Resident Permits. a. Residential Permits. Each residential address may obtain up to four Resident permits at the costs listed in Section 6A. b. Daily Visitor Permits. Each residential address may purchase up to 50 Daily Visitor Parking Permits annually. These permits may be in the form of “scratcher” hang tags, an on-line issuance system, or such other form as the city may decide. The permit shall clearly indicate the date through which it is valid. c. Annual Guest Permits: Each residential address may purchase up to two (2) annual guest permits, which are transferable within a household. The permit shall clearly indicate the date for which it is valid. 2. Employee Permits. The City may issue Employee Parking Permits for use by employees working in the area as specified in Exhibit B. Employee Permits shall be subject to the following regulations: a. Commuting Only. Employee Parking Permits are for the exclusive use by employees working for businesses within NOT YET APPROVED 4 141016 jb 0131499 Rev. January 5, 2016 the proposed District boundaries while commuting to work. b. Employee Permit Cost. Employees may purchase permits at the costs listed in Section 6D. c. Permit Cap. The City shall issue Employee permits on an iterative basis to ensure that the issuance of Employee Permits does not adversely affect parking conditions for residents and merchants in the District in accordance with Section 22507 (b) of the Vehicle Code. Notwithstanding the above, the City shall issue no more than 2,000 Employee Permits during the first year of Phase 2, which are to be allocated among the existing, annexed, and eligible Employee Parking Zones according to Council adopted administrative guidelines. Only streets participating in the RPP program may be allocated permits. d. Permit Priority. The Director shall give permit priority to lower wage earners. D. Employee Parking Zones. Employees may only park in the zone where they have purchased a permit. The zones are shown in Exhibit B. SECTION 6. Cost of Parking Permits. During Phase 2 the cost of Parking Permits shall be: A. Resident Permit: First permit $0/year; second permit $50/year; third permit $50/year; fourth permit $50/year. No more than four parking permits will be sold per residential address. B. Annual Guest Permit – A residential address may purchase up to two Annual Guest Permits at $50/year. Additional permits may be approved by the Director upon a showing of good cause. C. Visitor Daily Permit -- $5/each D. Employee Permits 1. Standard Permit --$466/year 2. Reduced Rate for income qualifying employees -- $100/year SECTION 7. CEQA. This resolution is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of Title 14 NOT YET APPROVED 5 141016 jb 0131499 Rev. January 5, 2016 of the California Code of Regulations since it can be seen with certainty that there is no possibility the adoption and implementation of this resolution may have a significant effect on the environment and Section 15301 in that this proposed ordinance will have a minor impact on existing facilities. SECTION 8. Supersede. To the extent any of the provisions of this resolution are inconsistent with the Phase 2 regulations set forth in Resolution 9473, this resolution shall control. SECTION 9. Effective Date. This resolution shall take effect immediately, except that Section 3(B) shall not go into effect until the corresponding implementing ordinance becomes effective. Enforcement shall commence, pursuant to Chapter 10.50 and the California Vehicle Code, when signage is posted. INTRODUCED AND PASSED: AYES: NOES: ABSENT: ABSTENTIONS: ATTEST: __________________________ __________________________ Interim City Clerk Mayor APPROVED AS TO FORM: APPROVED: _______________________ ____________________ Senior Assistant City Attorney City Manager _____________________ Director of Planning and Community Environment University Ave Lytton Ave Everett Ave Fu l t o n S t Gu i n d a S t Gu i n d a S t Se n e c a S t Ha l e S t Mi d d l e f i e l d R d By r o n S t By r o n S t Wa v e r l e y S t Wa v e r l y S t Ta s s o S t Ta s s o S t Fl o r e n c e By r o n S t We b s t e r S t Co w p e r S t Co w p e r S t Br y a n t S t Ra m o n a S t Em e r s o n S t Hi g h S t Fu l t o n S t Mi d d l e f i e l d R d We b s t e r S t Br y a n t S t Br y a n t S t Ra m o n a S t Em e r s o n S t Hi g h S t Ki p l i n g Ki p l i n g Hawthorne Ave Ruthven Ave Poe St Hamilton Ave Forest Ave Forest Ave Homer Ave Channing Ave Addison Ave Lincoln Ave Kingsley Ave Melville AveMelville Ave Kellogg AveKellogg Ave Churchill Ave Coleridge Ave B oyc e Ave A ddiso n Ave Lin c oln A v e Fife A v e F o re st A v e C h a n n in g A v e P ark i n s o n A v e H o p ki n s A v e M elville A ve H arriet St P a l o A l t o A v e Al ma S t Al ma S t Embarca d e r o Rd El Camino Real Downtown RPP District N SOFA DOWNTOWN COMMERCIAL DISTRICT Downtown RPP District Proposed Eligibility Areas Proposed Annexed Streets EXHIBIT A Downtown RPP Parking Zones 1 2 5 6 7 8 9 10 3 4 Version 1.0 City of Palo Alto Residential Preferential Parking (RPP) Administrative Guidelines Updated January 5, 2016 I. PURPOSE The City of Palo Alto is committed to preserving the quality of life of its residential neighborhoods. On December 2, 2014, City Council adopted a City-wide RPP Ordinance which allows any neighborhood within the City to petition to become a Residential Preferential Parking (RPP) District, where neighborhood parking is regulated for non-permit holders. Three documents govern the creation of an RPP District in Palo Alto: 1. Chapter 10.50 of the Palo Alto Municipal Code, which outlines the criteria which must be met and the process which must be taken for a residential neighborhood to become an RPP District; 2. A neighborhood-specific resolution, which must be adopted by the City Council and outlines the specific characteristics of the RPP program; 3. The document within, “RPP Administrative Guidelines”, which provides additional detail on RPP program implementation. The Guidelines may be modified at a City staff level, and provide detail on policies and procedures related to RPP Districts. All three documents work in concert to govern the development and operation of Palo Alto’s RPP Districts, and all should be reviewed prior to a District’s initiation. II. PARKING PERMIT POLICIES A. Resident Permit Eligibility 1. The requirements to obtain a parking permit as a resident are: a. A completed application form (online) in the residents’ name and address. b. A current DMV vehicle registration for each vehicle the applicant is requesting a parking permit. c. Proof of residency/ownership in the resident’s/owner’s name reflecting the permit address in the permit area. Acceptable proof of residency shall be a driver’s license, the vehicle registration, a utility bill, car insurance policy, lease agreement or a preprinted personal check with the resident’s name and address. 2. The residential permit can be purchased on an annual duration online at www.cityofpaloalto.org/parking. Parking permits are issued for uses within the RPP District area. Standard long-term residential parking permits are not transferable between vehicles. Annual permit cost may be pro-rated for purchase midway through the annual timeframe. a. Guests of Residents: A resident is also eligible to purchase up to two (2) transferable (hang-tag) guest permits, which are annual permits that may be used for a nanny, baby- sitter, caregiver, household employee, or other regular visitor to the household. Guest permits must be purchased by the resident of the household and may be transferred between vehicles. Only two (2) guest permits are allowed per household. b. Visitors of Residents: Any resident within the RPP District area is eligible to purchase up to 50 daily permits annually for events which may take place at a household. Visitor Version 1.0 permits must be purchased by a resident of the household and are only valid for a single day use. Each household can receive a maximum of 50 visitor permits each calendar year. B. Employee Permit Eligibility (applicable to downtown RPP and others as designated by resolution): Employee permits are available in five day “Scratcher” – type, one quarter or one year durations. 1. The requirements to obtain a parking permit as an employee are: a. A completed application form (online) in the employees’ name and address. b. A current DMV vehicle registration for each vehicle the applicant is requesting a parking permit. c. Proof of employment in the employee’s name reflecting the permit address in the permit area. Acceptable proof of employment shall be a W-2 wage statement or letter from employer. 2. All employees who work at a registered business address within an RPP District area are eligible to purchase permits, unless otherwise restricted by the Parking department for parking capacity reasons. Parking permit stickers or hangtags are issued to employees within the RPP District area. 3. Where applicable, the City may decide to issue permits which are transferrable between employees of the same business. These permits will be in the form of a hangtag which must be placed on the rearview mirror of the employee vehicle. Possession of an employee permit which is assigned to a specific block or zone does not entitle the employer to renew a permit in the same block or zone. 4. Annual permit cost may be pro-rated for purchase midway through the annual timeframe. 5. If an employee with an annual permit leaves the company, the employer may transfer the remaining balance of the unused permit to another employee by returning the original permit and transferring the balance of time to a new one. The new permit will expire at the same date of the original permit expiration. The City may, at its discretion, issue “Employee Guest” permits to eligible employers within an RPP district, for use by their guests or visitors. C. Annual Permit Allocation Analysis: Each identified Zone will be allocated a portion, to be determined by the City on an annual basis, of the available permits for the same year. 1. The City’s analysis will be conducted between January 1st and March 31st of each year. 2. Following its analysis, the City will make available online the following information: a. The total number of parking permits allocated for that year. b. The number of parking permits allocated to each Zone for that year. C.D. Reduced Price Permits: Certain employees may be eligible for a reduced-price permit if they meet either of the income requirements listed below. Proof of income must be provided at the time of purchase, and information may be audited at any time by the City. Version 1.0 1. Income Verification Options a. Option A: Employees who earn an annual income which is exactly or less than $50,000. The City will evaluate this limit annually and adjust for inflation. b. Option B: Employees who make a pre-tax hourly wage which is exactly or less than 2x the governing city or state minimum wage (whichever is greater) are eligible for a reduced price permit. 2. Submittal requirements provided for proof of income include: tax return and two consecutive wage statements. D.E. Other Policies 1. Any attempt to alter the permit shall immediately render the permit invalid. 2. Permit holder assumes full responsibility of any loaning of their vehicle. 3. Possession of an RPP permit does not guarantee a parking spot. It is understood that a greater amount of parking permits may be issued than there are available on-street parking spaces. This may create an environment of natural competition for on-street parking between neighborhood residents and other permit holders. 4. Permit validity: RPP Permits are not valid in any City parking garage or lot, and City-issued garage or lot permits are not valid in RPP Districts. RPP permits are only valid for the RPP District for which they are issued. 5. The City of Palo Alto is not responsible for the loss of or damage to any vehicle or its contents. 6. Abandoned Vehicles: Parking a vehicle unmoved longer than 72 consecutive hours on a City street is in violation of PAMC 10.60.07(d). Parking permits shall not exempt vehicles from this requirement. 7. For new vehicles or license plates, the permit holder must surrender the “current” valid permit to the Revenue Collections office. If the permit does not come off intact, pieces will be accepted. 8. Temporary Permits: Temporary permits can be printed online once a valid permit holder has submitted payment for a permit. The temporary permit must be displayed on the front dashboard. 9. Replacement Fees: There is a permit replacement fee of $1000 for regular permits reissued for any reason, prior to the normal renewal period. 10. Refunds: Refunds are issued on annual permits only, and a refund will only be given through the third quarter and prorated at the quarterly rate. The permit holder must remove the current permit and return it to the Revenue Collections office. 11. Permit Placement: The permit must be affixed on the outside of the rear windshield driver’s side lower left corner, or left side of the bumper. Do not place your permit in any other location. Placing your permit in another location or behind tinted windows may invalidate your parking Version 1.0 exemption. 12. Vehicle Eligibility: Parking permits may be issued only for passenger non-commercial and passenger commercial (i.e., SUV’s, small pick-up trucks, etc.) vehicles registered to residents residing within the residential parking permit area. Vehicles defined as oversized by the City’s Oversized Vehicle Parking ordinance, such as commercial trucks, boat trailers, RV’s (camping trailers, motor homes, etc.), trailers and work-type commercial vehicles, including taxis and limousines, are not eligible for residential parking permit program permits. E.F. Eligible Exceptions for a Parking Permit Sticker 1. Company Cars – A residential parking permit sticker may be issued for residents who have company cars as their primary transportation vehicle. To obtain a permit, the person must be a legal resident within the residential permit parking area who has a motor vehicle for his/her exclusive use and under his/her control where said motor vehicle is registered to his/her employer and he/she presents a valid employee identification card or other proof of employment that is acceptable to the City. 2. Leased Cars – A residential parking permit sticker may be issued for a resident who has a leased car. To obtain a permit, the person must be a legal resident within the residential permit parking area who has a motor vehicle registered to a vehicle-leasing company and/or leased to the resident’s employer, providing said vehicle is for the resident’s exclusive use and provides proof or the lease agreement which is acceptable to the City. 3. The requirements to obtain a parking permit sticker for a company or leased car are: a. A completed application form in the residents’ name and address. b. A current DMV vehicle registration for each vehicle the applicant is requesting a parking permit. c. Proof of residency/ownership in the resident’s/owner’s name reflecting the permit address in the permit area. Acceptable proof of residency shall be a driver’s license, the vehicle registration, a utility bill, car insurance policy, lease agreement or a preprinted personal check with the resident’s name and address. 4. Caregivers – Caregivers may be issued a parking permit sticker for a permit parking area provided the address of the resident receiving the care is within said parking area. The requirements to obtain a parking permit sticker for a caregiver are: a. A completed application form in both the residents’ and caregivers name and address. b. A current DMV vehicle registration for each vehicle for which the applicant is requesting a parking permit. c. Proof of residency/ownership in the resident’s/owner’s name reflecting the permit address in the permit area. Acceptable proof of residency shall be a utility bill, car insurance policy, lease agreement or a preprinted personal check with the resident’s name and address. d. A letter from the resident identifying the permit applicant as the caregiver. F.G. Fine Amount. The fine for violation of the Residential Parking Permit Program regulations is set within the City’s Comprehensive Fee Schedule. Version 1.0 G.H. Misuse of Parking Permits. Any person selling, fraudulently using, reproducing or mutilating a parking permit issued in conjunction with the residential parking permit program shall be guilty of an infraction and shall be subject to a citation for each offense and the forfeiture of all permits in conflict, or such other fine or penalty as the City Council may set by ordinance. H.I. Neighborhood Support for RPP District Implementation. As outlined in the ordinance, the City may choose to conduct a survey, attached hereto as Exhibit A, of a proposed neighborhood to determine whether support exists for RPP District implementation. The survey may be conducted either prior to the recommendation of District implementation to Council, or during a trial period of the program but before final implementation. The survey shall be conducted electronically or via mailed document. Each household using a separate USPS address will be allowed one (1) vote either in favor or against the implementation of an RPP program. The current threshold for District implementation is a simple majority, or 50% (+1) of the returned votes in favor of RPP implementation. I.J. Eligibility Areas. As outlined in the ordinance, the City Council may adopt a resolution identifying particular areas as Eligibility Areas. 1. Following the adoption of their Eligibility Areas, residents of any segment within the designated Eligibility Area may petition the director to be annexed into an existing RPP District. The petition must include the following: a. A completed application form (online) including the residents’ names and addresses. b. A current DMV vehicle registration of each vehicle for which a parking permit or guest permit had previously been approved in the applicants’ names. 2. Upon the receipt of a petition that includes the above information for a simple majority, or 50%(+1) of the identified segment’s neighbors, the City may choose to conduct a survey of the proposed neighborhood to determine whether additional support exists for annexation into the existing RPP District. The survey shall be conducted electronically or via mailed document. Each household using a separate USPS address will be allowed one (1) vote either in favor or against annexation into the existing RPP District. Identified segments that demonstrate 70% of the returned votes in favor of annexation shall be approved by the director. 3. Approval of annexation for Eligibility Areas will take effect without Council adoption. J.K. Opt Out Procedures. Current residents of an existing RPP District that no longer wish to participate in the RPP program may petition to opt out of their District between January 1st and March 31st of the year. 1. The petition must be submitted to and will be approved at the discretion of the director of planning and community environment. 2. Residents of the same existing RPP District shall initiate a request to opt out of their District by neighborhood petition. The petition will be available as a standard form online, and must include the following: a. A completed application form (online) including the residents’ names and addresses. Version 1.0 b. A current DMV vehicle registration of each vehicle for which a parking permit or guest permit had previously been approved in the applicants’ names. 3. Upon the receipt of a petition that includes the above information for a simple majority, or 50%(+1) of the identified segment’s neighbors, the City may choose to conduct a survey of the proposed neighborhood to determine whether additional support exists for opting out of the RPP District at issue. The survey shall be conducted electronically or via mailed document. Each household using a separate USPS address will be allowed one (1) vote either in favor or against opting out of the existing RPP District. Identified segments that demonstrate 70% of the returned votes in favor of opting out shall be approved. 4. Petitions that do not include a simple majority of the identified segment’s neighbors will not be considered for opt out. 5. Effective upon approval of their opt out petition, residents will no longer be entitled to residential parking permits or guest permits, or daily visitor permits. 6. Approval of an opt out application may not be construed to waive compliance of the RPP District parking restrictions that remain in place. 7. Upon the approval of an application, the City shall provide written notice electronically or via mail to all residents impacted by the opt out, including the effective date of the opt out, the expiration date of any remaining valid parking permits, and contact information for further inquiries or concerns. K.L. Occupancy Study Requirements. During the course of District initiation, the City will conduct parking occupancy studies for the neighborhood in question. Studies will be conducted at various hours and be compared to an “inventory” calculation to show percentages of occupancy by block face. Weekday studies will not be conducted on Mondays, Fridays or holidays. EXHIBIT A Version 1.0 Neighborhood Petition Form City of Palo Alto Residential Parking Permit Program Request Form The purpose of this form is to enable neighborhoods to request to be annexed to an existing Residential Preferential Parking area or the initiation of a Residential Preferential Parking Program in accordance with the City of Palo Alto’s adopted Residential Parking Permit Program Policy and Procedures. This form must be filled out in its entirety and submitted with any request to: The City of Palo Alto Transportation Department 250 Hamilton Avenue Palo Alto CA 94301 Feel free to attach additional sheets containing pictures, occupancy maps, additional testimony or additional text if the space provided is insufficient. 1. Requesting Individual’s Contact Information Name: ____________________________________________ Address: ____________________________________________ Phone Number: _______________________________________ Email: _______________________________________ 2. Please describe the nature of the overflow parking problem in your neighborhood. 1. What streets in your neighborhood do you feel are affected by overflow parking? 2. How often does the overflow occur? 3. Does the impact vary from month to month, or season to season? 3. Can you identify a parking impact generator that is the cause of overflow parking in the neighborhood? Are there any facilities (churches, schools, shopping centers, etc.) near this location that generate a high concentration of vehicle and pedestrian traffic? Please list your understanding of the causes: EXHIBIT A Version 1.0 4. Please describe how a Residential Parking Permit Program will be able to eliminate or reduce overflow parking impacting the neighborhood. Please include your suggestion for the boundary of the program: 5. Is there neighborhood support for submittal of this Residential Parking Permit Program application? Have you contacted your HOA/Neighborhood Association? EXHIBIT A Version 1.0 Neighborhood Petition Form (Street by Street Basis) THE UNDERSIGNED BELOW AGREE TO THE FOLLOWING: 1. All persons signing this petition do hereby certify that they reside on the following street, which is being considered for residential preferential parking: ______________________________________ 2. All persons signing this petition do hereby agree that the following contact person(s) represent the neighborhood as facilitator(s) between the neighborhood residents and City of Palo Alto staff in matters pertaining to this request: Name: _________________________ Address: ___________________ Phone #: __________________ Name: _________________________ Address: ___________________ Phone #: __________________ Name: _________________________ Address: ___________________ Phone #: __________________ ONLY ONE SIGNATURE PER HOUSEHOLD Name (Please Print) Address Phone Number Signature 1.________________ _________________________ __________________ ___________________ 2.________________ _________________________ __________________ ___________________ 3.________________ _________________________ __________________ ___________________ 4.________________ _________________________ __________________ ___________________ 5.________________ _________________________ __________________ ___________________ 6.________________ _________________________ __________________ ___________________ 7.________________ _________________________ __________________ ___________________ 8.________________ _________________________ __________________ ___________________ 9.________________ _________________________ __________________ ___________________ 10._______________ _________________________ __________________ ___________________ 11._______________ _________________________ __________________ ___________________ 12._______________ _________________________ __________________ ___________________ 13._______________ _________________________ __________________ ___________________ 14._______________ _________________________ __________________ ___________________ 15._______________ _________________________ __________________ ___________________ 16._______________ _________________________ __________________ ___________________ 17._______________ _________________________ __________________ ___________________ 18._______________ _________________________ __________________ ___________________ 19._______________ _________________________ __________________ ___________________ 20._______________ _________________________ __________________ ___________________ 21._______________ _________________________ __________________ ___________________ 22._______________ _________________________ __________________ ___________________ 23._______________ _________________________ __________________ ___________________ 24._______________ _________________________ __________________ ___________________ 25._______________ _________________________ __________________ ___________________ 26._______________ _________________________ __________________ ___________________ 27._______________ _________________________ __________________ ___________________ 28._______________ _________________________ __________________ ___________________ 29._______________ _________________________ __________________ ___________________ 30._______________ _________________________ __________________ ___________________ EXHIBIT A Version 1.0 31._______________ _________________________ __________________ ___________________ 32._______________ _________________________ __________________ ___________________ 33._______________ _________________________ __________________ ___________________ 34._______________ _________________________ __________________ ___________________ 35._______________ _________________________ __________________ ___________________ 36._______________ _________________________ __________________ ___________________ 37._______________ _________________________ __________________ ___________________ 38._______________ _________________________ __________________ ___________________ 39._______________ _________________________ __________________ ___________________ 40._______________ _________________________ __________________ ___________________ ATTACHMENT D Professional Services Rev. Feb. 2014 2 of 11 SECTION 2. The following exhibit(s) to the Contract is/are hereby amended to read as set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference: a. Exhibit “A” entitled “SCOPE OF SERVICES”. b. Exhibit “C” entitled “COMPENSATION”. c. Exhibit “C1” entitled “RATE SCHEDULE”. SECTION 3. Except as herein modified, all other provisions of the Contract, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. CITY OF PALO ALTO APPROVED AS TO FORM: SP PLUS CORPORATION Attachments: EXHIBIT "A": SCOPE OF SERVICES EXHIBIT "C": COMPENSATION EXHIBIT "C1": RATE SCHEDULE DocuSign Envelope ID: FF416599-4D53-49EF-BEEC-9BFF276B5212 Senior Vice President Professional Services Rev. Feb. 2014 3 of 11 EXHIBIT “A” SCOPE OF SERVICES CONSULTANT shall provide the following scope of work for delivery in 2015: 1. A new CITY parking website, hosted by CONSULTANT. The website will include all information on permits, garages and more as additional parking services are provided by the Parking program. 2. Provision of an online permit sales and renewals website for the new Downtown Residential Preferential Parking (RPP) District, including distribution of permits and collection of payments, hosted by CONSULTANT. A description of the new RPP program is provided in Appendix A. Parking Website 1. CONSULTANT will synthesize all data from CITY’s existing parking websites so visitors can easily access parking information. The website will be built in a manner which is consistent with CITY’s existing website design. 2. CONSULTANT will meet and interview key CITY staff members to help in the development of brand new website content, including but not limited to Parking Manager and Chief Communications Officer. CONSULTANT will develop all content for the website including, but not limited to, text, graphics, images, and maps. CITY staff will review all proposed data content prior to release to the public. 3. CONSULTANT will host the parking website. CITY will forward website traffic to the CONSULTANT-hosted site using forward URL links on CITY website, and vendor website shall include links to send users back to CITY of Palo Alto website. The website will have a link to the RPP online permit sales management system. 4. CONSULTANT will ensure that the website is compatible on all commonly used browser platforms, including MS Explorer, Google Chrome, Apple Safari, and Firefox. The website experience for the user shall be seamless, and shall include automatic algorithms to detect the platform in which the user is viewing so content can be adjusted accordingly. Required platforms include desktop computers, laptops, mobile devices, tablets, and mobile wear devices. 5. The website shall be ready for go live in 6-8 weeks from notice to proceed. Online Parking Permit System Hosting CONSULTANT, using its subcontractor, T2 Systems, Inc., will develop and host a new online parking permit management system, capable of providing and tracking online permit sales for the proposed Downtown RPP District, with the following characteristics: DocuSign Envelope ID: FF416599-4D53-49EF-BEEC-9BFF276B5212 Professional Services Rev. Feb. 2014 4 of 11 1. The system must include functionality for residents and commuter employees to register and validate their residence or employment, pay for permits, and establish automatic renewal processes. 2. Permit holders shall be able to establish User IDs and Passwords to manage their parking permits; corporate accounts shall be included that allow a business to pay directly for the parking permits of their employees. 3. Individual parking permits must remain within the ownership of the employee while the permit is valid. 4. Permit sales shall be possible for annual, quarterly, monthly, weekly, and daily permit sale options. 5. Include a CITY-User Management Interface that allows CITY to establish parking permit sale caps on the number of permits that are released. 6. Commuter employee users registering into the system for the first time for parking permit procurement shall be able to easily see parking permit availability for desired RPP Districts/areas. 7. The system must provide for issuance and distribution of permits to purchasers (e.g. residents and commuter employees). It shall also accommodate requests for different types of permits (e.g. resident guest, resident, low-wage commuter). Permits will be mailed by T2 Systems, Inc. within 24-48 hours of complete online permit purchases. Temporary permits will be available for purchasers to print themselves immediately. 8. The online permits sales proposer will be expected to coordinate with the enforcement team regarding sharing of eligible permit parking permit use. 9. The system shall have the ability to process online sales, wait-lists, and account information updates by permit holders. 10. The system shall have the ability to link accounts for multiple vehicles and addresses. 11. The system must maintain complete audit trail of changes, transactions, payments, and refunds for each customer, and be able to process payments via multiple payment options. 12. Permit purchasers must immediately be provided a receipt for their purchase, and be issued a temporary permit. 13. The system must have the ability to provide for proof of residency or income level i.e., via uploaded files that will be verified by the vendor for consistency with designated resident addresses. 14. The system shall provide reporting on permit sales and other queries to CITY. 15. The system must be robust enough to accommodate expansion if ultimately CITY decides to make all permits for all programs available online. 16. The online permit sales website shall be ready for go live in 8 weeks from notice to proceed. 17. Forms to apply or renew parking permits require the following information: o Name o Address o Payment information DocuSign Envelope ID: FF416599-4D53-49EF-BEEC-9BFF276B5212 Professional Services Rev. Feb. 2014 5 of 11 o Vehicle data, to include but not limited to: Make, model, year License plate Vehicle color Vehicle registration o Verification of local residency/Verification of local employment o Verification of permit eligibility (document uploads) o For commuter employee permits, include the information regarding employer (name, address, local company contact, phone number, etc.) o Other options that can be accommodated by the system User Account Requirements and Data Security Account management must have standards to protect users’ personal information. Users must be able to create and manage accounts through the website. New accounts shall be created with the following parameters: o Username (email) o Password o Name o Address o Ability to store payment information and automated email notices to renew payment information Users must have access to view history of all transactions made on the account. Customer Service Requirements and Training CONSULTANT will operate and maintain the online parking permit management system for a three- year term. CONSULTANT and CONSULTANT’s subcontractor, T2 Systems, Inc., shall provide telephone customer service for potential parking permit users, as more specifically described herein: Technical Support for City Administrators: T2 Systems, Inc. will provide technical support to CITY during the hours of 5:00 a.m. - 5:00 p.m. (PST) Mondays through Fridays. T2 Systems, Inc. will provide after hour and weekend support for emergencies. After hour and weekend support for emergencies will be responded to within 20 minutes. Customer Support: All of the online pages that users will access to process their permits will have a customer service number that will direct them to one of CONSULTANT’s team members. CONSULTANT’s team will be trained on how to assist customers with the permit process. This assistance can be available up to a 24/7 basis, but the parties shall reasonably agree to limit the hours based on CITY’s needs. DocuSign Envelope ID: FF416599-4D53-49EF-BEEC-9BFF276B5212 Professional Services Rev. Feb. 2014 6 of 11 CONSULTANT should provide one point of contact with CITY to support ease of communication with CITY shall any issues arise. CONSULTANT must demonstrate a strategy for handling disputes from residents, i.e., permit was never received, incorrect credit card charge, etc. CONSULTANT will train Revenue Collections staff so that Revenue Collections staff can answer basic questions about the permit purchase process. Appendix A: Description of the Downtown RPP District The anticipated Downtown RPP program encompasses an area about 0.86 square miles around Palo Alto’s Downtown commercial core. CITY estimates that there are approximately 4500 residential addresses within these boundaries. Phase of RPP Program Description Phase 1 Permit Demand Polling Period CITY anticipates immediate release of parking permits to all residents within the Downtown RPP District and eligible Commuter Employees from the adjacent Downtown University Avenue and South of Forest Avenue (SOFA) business districts. CITY will provide each residential address up to two residential permits at no cost. Additional resident parking permits for resident visitors can be purchased through the system for a total of up to 4 permits per residence. CITY will also sell Commuter Employee (non-resident) parking permits during this phase for $466 per permit (standard wage) and $100 per permit (reduced wage). In this first phase, all resident and commuter employee permits will be valid for use within the larger RPP District boundary area. All permits provided during this phase will expire after 6 months. Phase 2 RPP District Refinement Period Phase 2 will last 12 months at a minimum, and continue if Council does not repeal the RPP program. Resident permits will continue to be eligible for use anywhere within the District. The first residential permit will be sold at no cost, and additional permits will cost $50 each. Commuter employee permits will be sold during this phase but will be limited to specific blocks or block faces, with permit sale “caps” to help evenly distribute parking demand within the larger DocuSign Envelope ID: FF416599-4D53-49EF-BEEC-9BFF276B5212 Professional Services Rev. Feb. 2014 7 of 11 Downtown RPP District. The system must be flexible enough to be easily modified during Phase 2. The types of permits which will be sold for the RPP District during Phases 1 and 2 include the following: 1. Resident permits (for residents who live anywhere within the program boundaries) 2. Resident “Annual Guest” permits (for residents who live anywhere within the program boundaries) 3. Resident “Daily Visitor” permits (for residents who live anywhere within the program boundaries) 4. Commuter “Standard” permits (for employees who work anywhere within the program boundaries) 5. Commuter “Low-Income” permits; these permits will look identical to the standard commuter permit, but can only be sold to individuals who have demonstrated that their yearly income is below a certain threshold. The applicant may be required to provide an affidavit stating their yearly income, which would be subject to audit, or their employer will be required to contact the vendor and supply a list of employees who meet the low-wage income requirements. The anticipated Downtown RPP program would be expected to require the sale of anywhere from 5000 to over 15,000 permits annually. It has not yet been determined whether permits for the RPP program will be scratcher or hang-tag permits, but CONSULTANT shall be expected to provide options for both. Additional System Functionality The new online parking permit management system may be selected to replace the existing parking permit management system for the management of garage parking permits for the University Avenue Downtown and California Avenue business districts, and must be able to accommodate the following characteristics: 1. In the University Avenue Downtown District, permits are sold for specific parking facilities and wait lists for each site must be managed separately. 2. In the California Avenue business district, permits can be used for parking in any parking facility within the district. Employees are required to validate their employment location as a business within the Downtown Business District prior to release of a parking permit and continue to show eligibility during renewal. 3. For garage permit sales, CITY anticipates continued use of traditional affixed sticker permits but may in the future require the use of digital parking permit sales that can communicate remotely to Revenue & Access Control parking equipment. In order to assure the privacy and security of the personal information of the City’s customers and DocuSign Envelope ID: FF416599-4D53-49EF-BEEC-9BFF276B5212 Professional Services Rev. Feb. 2014 8 of 11 people who do business with the City, including, without limitation, vendors, utility customers, library patrons and other individuals and businesses, who are required to share such information with the City, as a condition of receiving services from the City or selling goods and services to the City, including, without limitation, the Software as a Service services provider (the “Consultant”) and its subcontractors, if any, including, without limitation, any Information Technology (“IT”) infrastructure services provider, shall design, install, provide, and maintain a secure IT environment, described in EXHIBIT “E”, while it renders and performs the Services and furnishes goods, if any, described in the Statement of Work, Exhibit A, to the extent any scope of work implicates the confidentiality and privacy of the personal information of the City’s customers. The Consultant shall fulfill the data and information security requirements as specified in EXHIBIT “E” SOFTWARE AS A SERVICE SECURITY AND PRIVACY TERMS AND CONDITIONS. AMENDMENT NO. 1 ADDITIONAL SCOPE OF SERVICE CONSULTANT will provide on-site customer service support at City of Palo Alto City Hall on an as- needed basis. Customer service support will be provided Monday through Thursday, 8:30 am to 5:30 pm, and Friday 8:30 am to 4:30 pm. CONSULTANT will provide additional physical permits per the original Scope of Services. DocuSign Envelope ID: FF416599-4D53-49EF-BEEC-9BFF276B5212 Professional Services Rev. Feb. 2014 9 of 11 EXHIBIT “C” COMPENSATION The CITY agrees to compensate the CONSULTANT for professional services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the rate schedule attached as exhibit C-1 up to the not to exceed budget amount for each task set forth below. The compensation to be paid to CONSULTANT under this Agreement for all services described in Exhibit “A” (“Basic Services”) and reimbursable expenses shall not exceed $378,068.00. CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY. CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below provided the total compensation for Basic Services, including reimbursable expenses, does not exceed $378,068.00. BUDGET SCHEDULE NOT TO EXCEED AMOUNT Task 1 $43,804.00 (T2 Flex, T2 eBusiness, and T2 Travel) Task 2 $6,150.00 (Website Design) Task 3 $12,080.00 (Website Development) Task 4 $24,665.00 (Website Hosting & Maintenance) Task 5 $55,636.00 (Project Management) Task 6 $45,253.00 (T2 Flex & eBusiness Annual Subscription Fees) Task 7 $95,130.00 (T2 Flex & eBusiness Permit Fulfillment/ Customer support) Task 8 $1,350.00 DocuSign Envelope ID: FF416599-4D53-49EF-BEEC-9BFF276B5212 Professional Services Rev. Feb. 2014 10 of 11 (Permit Configuration Fee) AMENDMENT NO. 1 Task 9 $25,000.00 (In-Person Support for Phase 1) Task 10 $15,000.00 (In-Person Support for Phase 2) Task 11 $54,000.00 (Permit costs for Phase 2, based on an estimate of 11,900 permits at a cost of $4.53 per permit) Sub-total Basic Services $378,068.00 Maximum Total Compensation $378,068.00 REIMBURSABLE EXPENSES The administrative, overhead, secretarial time or secretarial overtime, word processing, photocopying, in-house printing, insurance and other ordinary business expenses are included within the scope of payment for services and are not reimbursable expenses. CITY shall reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for which CONSULTANT shall be reimbursed are: NONE All requests for payment of expenses shall be accompanied by appropriate backup information. Any expense shall be approved in advance by the CITY’s project manager. ADDITIONAL SERVICES The CONSULTANT shall provide additional services only by advanced, written authorization from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a detailed written proposal including a description of the scope of services, schedule, level of effort, and CONSULTANT’s proposed maximum compensation, including reimbursable expense, for such services based on the rates set forth in Exhibit C-1. The additional services scope, schedule and maximum compensation shall be negotiated and agreed to in writing by the CITY’s Project Manager and CONSULTANT prior to commencement of the services. Payment for additional services is subject to all requirements and restrictions in this Agreement DocuSign Envelope ID: FF416599-4D53-49EF-BEEC-9BFF276B5212 11 of 11 Revision April 28, 2014 EXHIBIT “C-1” RATE SCHEDULE Fixed Start Up Costs (based on specified scope/development hours): Task 1 T2 Flex, T2 eBusiness, and T2 Travel $43,804 Task 2 SP+ Website Design $6,150 Task 3 SP+ Website Development $12,080 Total Fixed Start Up Costs $62,034 Recurring Annual Costs: Year 1 Year 2 Year 3 Task 4 SP+ Website Hosting and Maintenance $7,980 $8,219 $8,466 Task 5 SP+ Project Management $18,000 $18,540 $19,096 T2 Recurring T2 Flex & eBusiness Annual Subscription Fees $14,355 $15,072 $15,826 Total Recurring Annual Costs $40,335 $41,831 $43,388 Optional Costs: T2 Recurring T2 Flex & eBusiness Permit Fulfillment/Customer Support Fees $31,710 $31,710 $31,710 Estimated cost to provide permits and permit support based on and estimate of 7,000 permits at a cost of $4.53 per permit ($0.99 WW&L Permits, and, $3.54 Permits Direct Fulfillment)*. T2 Fixed Permit Configuration (one time only fee) $1,350 Year 1 Year 2 Year 3 TOTAL PER YEAR $135,429 $73,541 $75,098 TOTAL NOT TO EXCEED: $284,068.00 * If more than 7,000 permits are sold, the City agrees to pay an additional $4.53 per permit over and above the not to exceed compensation amounts reflected in the agreement by issuance of an amendment to the agreement. AMENDMENT NO. 1 CITY will pay CONTRACTOR an hourly rate of $41.16 per person per hour for on-site customer service support. $25,000 (In-Person Support for Phase 1) $15,000 (In-Person Support for Phase 2) $54,000 (Permit costs for Phase 2, based on an estimate of 11,900 permits at a cost of $4.53 per permit) AMENDMENT NO. 1 TOTAL $94,000.00 Year 1 Year 2 Year 3 TOTAL PER YEAR $160,429 $142,541 $75,098 TOTAL NOT TO EXCEED: $378,068.00 DocuSign Envelope ID: FF416599-4D53-49EF-BEEC-9BFF276B5212 Certificate Of Completion Envelope Id: FF4165994D5349EFBEEC9BFF276B5212 Status: Completed Subject: Please DocuSign this document: C15156501 SP Plus Contract Amendment No 1 rev1ca.pdf Source Envelope: Document Pages: 11 Signatures: 1 Envelope Originator: Certificate Pages: 5 Initials: 0 Christopher Anastole AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 250 Hamilton Ave Palo Alto , CA 94301 chris.anastole@cityofpaloalto.org IP Address: 199.33.32.254 Record Tracking Status: Original 1/7/2016 11:15:48 AM Holder: Christopher Anastole chris.anastole@cityofpaloalto.org Location: DocuSign Signer Events Signature Timestamp Steve Aiello saiello@spplus.com Senior Vice President Security Level: Email, Account Authentication (None)Using IP Address: 216.36.65.106 Sent: 1/7/2016 11:53:22 AM Viewed: 1/8/2016 8:27:18 AM Signed: 1/8/2016 8:28:30 AM Electronic Record and Signature Disclosure: Not Offered ID: In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Robin Ellner robin.ellner@cityofpaloalto.org Admin Associate III City of Palo Alto Security Level: Email, Account Authentication (None) Sent: 1/8/2016 8:28:31 AM Electronic Record and Signature Disclosure: Accepted: 2/11/2015 9:51:24 AM ID: efb775a7-f39e-4c9f-817a-5ec939666ecf Bill Kepp bkepp@spplus.com Security Level: Email, Account Authentication (None) Sent: 1/8/2016 8:28:32 AM Electronic Record and Signature Disclosure: Not Offered ID: Notary Events Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/8/2016 8:28:32 AM Certified Delivered Security Checked 1/8/2016 8:28:32 AM Signing Complete Security Checked 1/8/2016 8:28:32 AM Completed Security Checked 1/8/2016 8:28:32 AM Electronic Record and Signature Disclosure CONSUMER DISCLOSURE From time to time, City of Palo Alto (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC CONSUMER DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Palo Alto as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Palo Alto during the course of my relationship with you. ATTACHMENT E 2 Revision April 28, 2014 SECTION 2. The following exhibit(s) to the Contract is/are hereby amended to read as set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference: a. Exhibit “A” entitled “SCOPE OF SERVICES”. b. Exhibit “C” entitled “COMPENSATION”. c. Exhibit “C1” entitled “HOURLY RATE SCHEDULE”. SECTION 3. Except as herein modified, all other provisions of the Contract, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. CITY OF PALO ALTO APPROVED AS TO FORM: SERCO INC. Attachments: EXHIBIT "A": SCOPE OF SERVICES EXHIBIT "C": COMPENSATION EXHIBIT "C1": HOURLY RATE SCHEDULE DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 Contracts Representative 3 Revision April 28, 2014 EXHIBIT “A” SCOPE OF SERVICES CONSULTANT will provide enforcement services for the Downtown Residential Preferential Parking (RPP) district, issuing parking citations to violators for a period of up to 3 years. Information on the design of the Downtown RPP district is found in Attachment A. TASK 1: ONBOARDING AND STARTUP – 60 DAYS CONSULTANT will provide the appropriate and necessary training to employees who work for the CITY, relevant to their respective job duties. CONSULTANT shall maintain complete training records for each employee, as well as any other records prescribed by law or CITY policy as appropriate. The CITY’s Police Department will provide all materials related to enforcement rules and regulations currently in place; all other training materials are to be provided by CONSULTANT. Training topics include, but are not limited to, to the following topics: a. Design of the Downtown RPP District, including information on employee and resident permits and history of the program development b. Enforcing parking permit violations and other parking regulations c. Marking and tagging of vehicles using Consultant-provided handheld devices d. Palo Alto Municipal Codes, California Vehicle Code, state statutes, and ordinances related to parking enforcement e. Chain of command and authority levels f. Marking, tagging, towing, and impoundment of vehicles g. Job procedures and emergency protocol h. Responding to calls for service i. Customer service delivery and expectations j. Courtroom procedures and testimony k. Workplace safety l. Civil rights law and procedures m. Information on history of Palo Alto, City Downtown, and City Attractions The training program should provide the CONSULTANT’s personnel with sufficient understanding of the RPP District as well as operation of required equipment and enforcement protocol. All personnel are to complete and pass the training course prior to starting service, and the training procedures must be approved by the CITY. The time period from CITY’s notice to proceed to start of enforcement shall not be less than sixty (60) days. CONSULTANT will also train staff to appear in court in a professional manner with related documentation and evidence to support the case. CONSULTANT’s Project Manager will represent the company on most court appearances unless an enforcement officer is specifically required to be DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 4 Revision April 28, 2014 present, in which case the Project Manager will accompany the enforcement officer or Supervisor to the hearing. Deliverable: CONSULTANT will provide a training plan upon receiving notice to proceed from the CITY. The training plan will include all training activities planned for enforcement officers and include information from the CITY required to complete the training, as well as a detailed schedule. PERSONNEL CONSULTANT will ensure that all new employees meet all CITY of Palo Alto and CONSULTANT employment requirements as listed below. CONSULTANT will comply with all existing Government code and CITY non-discrimination policies. All candidates must complete a job application and provide a DMV printout. To be offered a position, candidates must pass a pre-screening at CONSULTANT’s expense. The pre-screening includes the following: a. Pre-employment drug and alcohol testing b. Criminal history background check c. DMV record check d. Social Security Number verification e. Eligibility to work in the United States f. Ability to speak and write in English g. LiveScan/Fingerprinting h. California Department of Justice background check Drivers will undergo further screening: a. Comply with USDOT/Federal Motor Carrier Safety Administration and California DMV regulations b. DMV nationwide records check c. Pass the Smith Systems Defensive Driver Safety Training d. 40 hours on-the-job training CONSULTANT shall select and hire only persons who are well-qualified to perform the duties for their respective job positions, and should provide classifications of all employee positions within their proposal, including a job description. Classifications might include, but are not limited to: Parking Enforcement Supervisor/Manager: Assist the parking enforcement staff with day-to- day operations and staffing issues. Supervisor shall be responsible to report with the on a bi- monthly basis and provide updates on the enforcement process, any feedback from the public, incidents and number of citations issued. A supervisor should possess sufficient IT knowledge to be able to handle employee equipment issues in the field, and the capability of working with the citation processing agency for any citation issues. DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 5 Revision April 28, 2014 Parking Enforcement Staff: Responsible for the day-to-day management, supervision, and operation of parking enforcement services. These individuals must have the capacity to act as “Ambassadors” for the CITY, providing information about parking enforcement practices and other information on Palo Alto’s Downtown. CONSULTANT should provide performance metrics for each position so that performance evaluations may take place. CONSULTANT will provide eleven (11) shirts and eleven (11) pants to full-time employees. CONSULTANT will issue staff jackets, hats, and rain attire for inclement weather, all bearing the company logo. CONSULTANT and uniform company will be responsible for cleaning of uniforms. Cleaning of uniforms is not the responsibility of the CITY. CONSULTANT will provide sample uniforms for CITY review prior to any issuance of uniforms. Employees will wear CONSULTANT-issued photo ID at all times while on duty. CONSULTANT will be expected to purchase parking permits for any employees driving to Palo Alto. CONSULTANT will be responsible for all personnel supervision, discipline, and termination actions. However, the CITY may require the removal of any CONSULTANT’s personnel, when it is determined to be in the best interest of the CITY, at any time. CONSULTANT will address temporary vacancies due to vacations, illness, leaves of absence, or termination and provide continuous staffing. Deliverables: a. CONSULTANT will supply an updated organization chart and complete list of employees and roles at the CITY’s request and annually on contract anniversary date. b. CONSULTANT will provide draft design of enforcement uniforms for approval during transition phase. c. At the request of the CITY, Consultant will allow CITY to participate in employee interviews. TASK 2: Enforcement of Phase 1 and Phase 2 of RPP Program (18 Months) CONSULTANT will be responsible for issuing citations for parking permit violations within the Downtown RPP District, in accordance with the rules specified in Attachment A. Citations must include the make, model, color, and style of vehicle, license tag number or Vehicle Identification DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 6 Revision April 28, 2014 Number (VIN), violation code number and description, base fine amount and additional fine amount in the event there is a failure to respond timely, badge number, the location of the parking offense, type of offense (e.g. permit incorrectly displayed, no valid permit, not parked in the right location) and the time and date of the offense. CONSULTANT staff will be fully trained on Consultant-furbished handheld devices. Staff will also be trained on how to capture digital images of vehicle license plates, and how to issue manual paper citations. Consultant will work with CITY’s existing citation processing vendor to ensure that citations associated with the RPP district may be recorded and tracked separately from existing parking enforcement. CONSULTANT will be trained on proper placement of citations on the windshield, how to complete and issue citations for drive offs and covered VIN numbers, missing license plates, and other unusual occurrences. In the event the driver drives away, the citation will be mailed as required by the California Vehicle Code. CONSULTANT will furnish two (2) hybrid vehicles for parking enforcement services and will be responsible for all on-going operating expenses including insurance, fuel, maintenance, and repairs. The vehicles will be equipped with GPS tracking units and LPR technology as necessary. CONSULTANT’s vehicles shall be clearly identifiable as performing parking enforcement and parking meter maintenance and collection operations for the CITY. CONSULTANT’s staff shall operate all vehicles at all times in compliance with all state and local motor vehicle and emissions laws. Vehicles shall not have missing parts or dents, and the rear of all patrol vehicles shall have a sign warning of frequent vehicle stops. All vehicles used by CONSULTANT shall have blinking flasher lights installed on each vehicle's roof. CONSULTANT will obtain approval by the CITY Manager and the Chief Communications Officers or his/her designee prior to ordering decals for the marking of vehicles. CONSULTANT will also provide officers with four (4) Trek Marlin 6 bicycles, anticipating that some enforcement officers may be able to use this method of enforcement for either Phase 1 or Phase 2. Deliverable: CONSULTANT will provide draft design for vehicle marking. Consultant will provide a an enforcement strategy document for Phase 1 and Phase 2 of the program, including anticipating beats, schedule, and personnel assigned to each phase of the project. Consultant will work with CITY to identify opportunities for improving and modifying enforcement strategy at periodic intervals during Phase 2 of the program, especially opportunities which could be afforded by the introduction of technology (e.g. LPR). The Consultant will use mark-moding and chalking as the main forms of DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 7 Revision April 28, 2014 enforcement during Phase 1, but will work with the CITY to identify other modes of enforcement as the program moves forward. CONSULTANT will provide a schedule of estimated patrol routes and frequency recommendations. The CITY seeks to ensure that coverage is adequate, fair, regular, and consistent, although it is also expected that CONSULTANT will alternate the patrol routes on a regular basis to eliminate predictability. CONSULTANT can propose changes to routes and schedules to the CITY as part of their performance reporting meetings and documentation. CONSULTANT will be responsible for maintaining records of employment and, upon request, provide the CITY with personnel and training information for each employee. CONSULTANT will require Parking Enforcement Officers to submit daily reports regarding issues such as: a. Missing or damaged or conflicting parking signs, or traffic control signs, or curb markings b. Obstructed parking signs, stop signs, yield signs or any safety hazard c. Parking abnormalities or abnormal parking patterns d. Beat analysis and beat enforcement e. Incidents/accidents CONSULTANT will update and meet with CITY staff regularly, including the following: a. Weekly status reports with Parking Operations Lead and other staff as necessary b. Monthly progress meetings c. Quarterly evaluation and status report d. Annual performance review CONSULTANT will seek CITY approval on operational changes including but not limited to: a. Schedules b. Routes c. Operations ATTACHMENT A The proposed Downtown Residential Preferential Parking (RPP) Program is being introduced as part of a suite of parking management strategies aimed at improving parking and traffic conditions in Downtown Palo Alto. The program will restrict commuter parking during hours of operation, although limited numbers of commuter-employee permits will also be sold. Over time, the number of employee permits will be reduced as additional parking supply is provided within the Downtown area. DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 8 Revision April 28, 2014 The proposed RPP District includes a geographic area surrounding Palo Alto’s Downtown commercial zone and bounded by the City of Menlo Park to the Northwest. Currently, the only existing parking restrictions within this boundary include the Downtown Business District color zone and the SOFA business District: The SOFA business district has 2-hour parking along streets which house mainly local businesses. Customers may re-park after two hours in any of the spaces. The Downtown color zone has 2-hour parking which is limited to a specific color zone – Blue, Coral, Lime or Purple. Parking twice within the same color zone during the time period 8:00 to 5:00 is not permitted. The physical boundaries of the new Downtown RPP District will not include the existing SOFA and Downtown areas, which are currently enforced by the Palo Alto Police Department using mark- moding and chalking. The area within the dotted blue line will be included in the new parking District (see below). DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 9 Revision April 28, 2014 The program as currently proposed has two distinct phases, where parking restrictions will differ: Phase 1: 6 Months For the first phase of the program, the CITY will sell RPP permits to residents and to employees who live or work within the boundaries of the District. Permits will be sold online using an online issuance system by T2 Systems. It is expected that guest permits will be hangtags and that individual permits will be stickers on vehicles. There will be several types of valid permits: Resident Permit (sold to individuals living at residential addresses within the blue line area). Standard Commuter Employee Permit: This is a permit that will be sold to employee commuters who work within the RPP District Boundary. Residential Annual Guest Permits / Visitor Permits DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 10 Revision April 28, 2014 All permits shall be valid anywhere within the District during this phase. Although the CITY recognizes that license plate recognition (LPR) equipment could be used for enforcement and physical permits may not be necessary for Phase 1 enforcement, the CITY wishes to use Phase 1 of the program to collect needed parking occupancy data, and therefore will require physical permits during Phase 1. This phase of the program will be used to determine the appropriate “permit cap” for employee permit sales in future phases of the program. The CITY is proposing that Phase 1 of the program last for 6 months only. All permits sold within Phase 1 will expire at the end of 6 month period, which will be identified on the permit. Phase 2: 12+ Months After Phase 1, the CITY will begin to limit the number of employee permits which will be sold for the program. Rather than allowing employees with permits to park anywhere within the District, employee permits will be allocated in one of the following ways: 1. Employee permits may be sold specific to a block face or faces, e.g. the “900-1000 Block of Ramona”, which would be visible on the permit, or; 2. Employees with permits can only park during enforcement hours at specific “employee” spots within the District, which would be allocated along block faces within the residential area. Residential permits, Annual Guest Permits and Visitor permits will be valid anywhere within the District. Anyone without a valid permit will be allowed to park for two (2) hours, at which point they would need to move their car to a different parking space. The hours of enforcement of the program are expected to be Monday through Friday, 8:00am – 5:00pm. AMENDMENT NO. 1 ADDITIONAL SERVICES CONSULTANT will provide one additional Parking Enforcement Officer to support enforcement of newly annexed streets and approved neighborhoods in the Downtown Residential Preferential Parking (RPP) program in accordance with this Contract and as shown in Appendix B. CONSULTANT will begin enforcing street faces in yellow once signage is installed on those streets. CONSULTANT will not begin enforcing areas shown in blue until receiving further direction from the City. Once the City provides direction, CONSULTANT shall enforce newly annexed streets in accordance with the terms of this Contract. CONSULTANT will follow and be subject to all other protocols as listed previously in this exhibit. DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 11 Revision April 28, 2014 Appendix B: Annexation of Downtown RPP District DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 12 Revision April 28, 2014 EXHIBIT “C” COMPENSATION The CITY agrees to compensate the CONSULTANT for professional services performed in accordance with the terms and conditions of this Agreement, and as set forth in the budget schedule below. Compensation shall be calculated based on the hourly rate schedule attached as exhibit C-1 up to the not to exceed budget amount for each task set forth below. The compensation to be paid to CONSULTANT under this Agreement for all services described in Exhibit “A” (“Basic Services”) and reimbursable expenses shall not exceed: Year One $503,210.00 Year Two $563,210.00 Year Three $503,210.00 Total contract compensation shall not exceed $1,569,630.00. CONSULTANT agrees to complete all Basic Services, including reimbursable expenses, within this amount. Any work performed or expenses incurred for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to the CITY. CONSULTANT shall perform the tasks and categories of work as outlined and budgeted below. The CITY’s Project Manager may approve in writing the transfer of budget amounts between any of the tasks or categories listed below provided the total compensation for Basic Services, including reimbursable expenses, does not exceed $1,569,630.00. BUDGET SCHEDULE NOT TO EXCEED AMOUNT Task 1 $141,446.00 (Project Manager per year) Task 2 $242,304.00 (Parking Enforcement Officer per year) Task 3 $119,460.00 (ODC’s & Materials per year) Sub-total Basic Services per Year $503,210.00 Sub-total Basic Services for Three Year Term $1,509,630.00 AMENDMENT NO. 1 ADDITIONAL SERVICES DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 13 Revision April 28, 2014 Additional Enforcement Officer. Year 2 $52,500.00 One-time start-up and equipment costs (Year 2) $7,500.00 Subtotal for AMENDMENT No. 1 $60,000.00 Reimbursable Expenses None Total Basic Services and Reimbursable expenses $1,569,630.00 Maximum Total Compensation $1,569,630.00 REIMBURSABLE EXPENSES The administrative, overhead, secretarial time or secretarial overtime, word processing, photocopying, in-house printing, insurance and other ordinary business expenses are included within the scope of payment for services and are not reimbursable expenses. CITY shall reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for which CONSULTANT shall be reimbursed are: None All requests for payment of expenses shall be accompanied by appropriate backup information. Any expense shall be approved in advance by the CITY’s project manager. ADDITIONAL SERVICES The CONSULTANT shall provide additional services only by advanced, written authorization from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a detailed written proposal including a description of the scope of services, schedule, level of effort, and CONSULTANT’s proposed maximum compensation, including reimbursable expense, for such services based on the rates set forth in Exhibit C-1. The additional services scope, schedule and maximum compensation shall be negotiated and agreed to in writing by the CITY’s Project Manager and CONSULTANT prior to commencement of the services. Payment for additional services is subject to all requirements and restrictions in this Agreement DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 14 Revision April 28, 2014 EXHIBIT “C-1” HOURLY RATE SCHEDULE TOTAL NOT TO EXCEED AMOUNT FOR TERM 3 YEARS @ $503,210.00 PER YEAR = $1,509,630.00 AMENDMENT NO. 1 City will pay CONSULTANT an hourly rate of $25.24 for the additional enforcement officer, for a total not to exceed amount of $52,499.20 annually. City will pay CONSULTANT $7,500 for one-time start-up and equipment costs for the additional enforcement officer. Year One $503,210.00 Year Two $563,210.00 Year Three $503,210.00 TOTAL NOT TO EXCEED AMOUNT FOR THE TERM: $1,569,630.00 Scope Labor Categories (e.g., Consultant, Sr. Consultant, etc.) Est Hours Hourly Rate Extended Rate Task 1 Project Manager – Direct Labor Rate 1,920 $ 40.87 $ 78,470 Overhead Rate (including Fringe, G&A and Fee) 1,920 $ 32.80 $ 62,976 Total not to exceed, Task 1 Project Manager (fully burdened) 1,920 $ 73.67 $ 141,446 Task 2 Parking Enforcement Officer (5 FT PEO) – Direct Labor Rate 9,600 $ 14.00 $ 134,400 Overhead Rate (including Fringe, G&A and Fee) 9,600 $ 11.24 $ 107,904 Total not to exceed, Task 2 Parking Enforcement Officer (fully burdened) 9,600 $ 25.24 $ 242,304 Task 3 ODCs / Materials to include: bicycles / vehicles, uniforms, ticket writers, cell phones, and other misc. supplies N/A $ 97,033 Burdens and Fee G& N/A N/A $ 22,427 Total not to exceed, Task 3 ODCs and Materials (fully burdened) N/A $ 119,460 Total not to exceed (Tasks 1 – 3) Project Manager (1), Parking Enforcement Officers (5) and ODCs / Materials (all fully burdened) N/A Annual NTE $ 503,210 DocuSign Envelope ID: CFC20953-31E2-4839-AD94-08AE85AF6965 ATTACHMENT F 2 of 7 Revision April 28, 2014 a. Exhibit “A” entitled “SCOPE OF SERVICES”. b. Exhibit “C” entitled “SCHEDULE OF FEES”. SECTION 4. Except as herein modified, all other provisions of the Contract, including any exhibits and subsequent amendments thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have by their duly authorized representatives executed this Amendment on the date first above written. CITY OF PALO ALTO APPROVED AS TO FORM: MC GUIRE PACIFIC CONSTRUCTORS Attachments: EXHIBIT "A": SCOPE OF SERVICES EXHIBIT "B": SCHEDULE OF FEES DocuSign Envelope ID: BC7F4D0A-E696-44BF-81EB-AF0CA66AB343 owner 3 of 7 Revision April 28, 2014 EXHIBIT “A” SCOPE OF SERVICES CONTRACTOR to perform standard highway sign installations in support of a new Residential Preferential Parking (RPP) district in Downtown Palo Alto. The scope of work includes fabrication of the RPP signage and the installation of the signage based on City-generated work-orders. The City shall provide Contractor with a work order-type improvement plan for RPP sign installation; Contractor should provide cost estimates for completion of the work and complete the work after written authorization to proceed. The first phase of the work is anticipated to be completed between March and May of 2015, which a potential second phase of installation during December of 2015. TECHNICAL SPECIFICATIONS The following types of signage will be required to be manufactured and installed for the project. A) Standard Regulatory Parking Signs – Sign Installation onto Existing Sign Post The Contractor shall install parking regulatory sign(s) onto existing sign posts that require the addition of a riser to accommodate new sign(s). Addition of a riser shall include the threading of the existing sign post, installation of a coupling bracket, and pole extension to support the new sign. The Contractor shall be responsible for providing all material. B) Standard Regulatory Parking Signs – Sign & Sign Post Installation The Contractor shall install parking regulatory sign(s) onto contractor-furnished and installed sign post. Installation of a new sign post shall include coordination with U.S.A. Underground, the use of a core drill with a 6-inch bit to cut through existing concrete, installation of a new 2-inch sign post, and the use of a Portland cement to secure post and finishing to grade. Signs shall be installed a minimum of 7-ft from bottom of sidewalk or existing grade. New sign post installations shall not use any pole risers to accommodate the new sign installation(s). The contractor shall be responsible for providing all material. C) Standard Regulatory Signs – Sign Installation onto Existing Streetlight The Contractor shall install city-furnished parking regulatory sign(s) onto existing street lights, including all required brackets and hardware. The contractor shall be responsible for providing all material. ADDITIONAL SERVICES DocuSign Envelope ID: BC7F4D0A-E696-44BF-81EB-AF0CA66AB343 4 of 7 Revision April 28, 2014 The need for additional types of General Street services may be required during the term of this contract. The City shall work with the Contractor to identify a fee schedule for any additional services prior to the start of work. Provided in Attachment A is Sample Sign Bracketing Hardware used by the City of Palo Alto. The Contractor is required to use the same sign bracketing material to ensure compatibility with existing field hardware. AMENDMENT NO. 1: ADDITIONAL SERVICES CONTRACTOR to perform sign installations on newly annexed streets into the Downtown Residential Preferential Parking (RPP) district in Downtown Palo Alto shown in Appendix B. The scope of work includes fabrication of the RPP signage and the installation of the signage based on City-generated work-orders. CONTRACTOR shall also fabricate and perform installation of stickers on all existing and future signs in the Downtown RPP district per the specification chart shown below. The City shall provide CONTRACTOR with a work order-type improvement plan for RPP sign installation; CONTRACTOR should provide cost estimates for completion of the work and complete the work after written authorization to proceed. Quantity Furnish and install 3M Engineer grade sheeting 3" x 4" screen print zone stickers 2000 Furnish and install, per the current Caltrans sign specifications, 12"x18" regulatory parking sign onto a new 2" galvanized sign post, 6 inch core drill into the existing hardscape area 300 Furnish and install, per the current Caltrans sign specifications, 12"x18" regulatory parking sign onto a new 2" galvanized sign post, 6 inch core drill into the existing concrete area 50 DocuSign Envelope ID: BC7F4D0A-E696-44BF-81EB-AF0CA66AB343 5 of 7 Revision April 28, 2014 Appendix B: Annexation of Downtown RPP District DocuSign Envelope ID: BC7F4D0A-E696-44BF-81EB-AF0CA66AB343 6 of 7 Revision April 28, 2014 EXHIBIT C SCHEDULE OF FEES CITY shall pay CONTRACTOR according to the following rate schedule. The maximum amount of compensation to be paid to Contractor, including both payment for services and reimbursable expenses, shall not exceed Three Hundred Sixty Eight Thousand Five Hundred Dollars ($368,500.00). Any services provided or hours worked for which payment would result in a total exceeding the maximum amount of compensation set forth herein shall be at no cost to City. Furnish and install, per the current Q U A N T I T Y U N I T U N I T C O S T T O T A L Caltrans sign specifications, 12"x18" regulatory parking sign onto an existing standard 2" galvanized sign post with required galvanized riser. 100 EACH $210.00 $21,000.00 EACH $410.00 $328,000.00 Furnish and install, per the current Caltrans sign specifications, 12"x18" regulatory parking sign, new 2" Galvanized sign post, 6 inch core drill into the existing sidewalk 800 EACH $410.00 $328,000.00 Furnish and install, per the current Caltrans sign specifications, 12"x18" regulatory parking sign, installed onto the existing Streetlight pole with 3/4", type 201 stainless steel banding and heavy duty buckle with straight leg stainless steel brackets. 100 EACH $195.00 $19,500.00 TOTAL $368,500.00 AMENDMENT NO. 1 DocuSign Envelope ID: BC7F4D0A-E696-44BF-81EB-AF0CA66AB343 7 of 7 Revision April 28, 2014 Quantity Unit Cost Total Furnish and install 3M Engineer grade sheeting 3" x 4" screen print zone stickers 2000 $11.00 $22,000.00 Furnish and install, per the current Caltrans sign specifications, 12"x18" regulatory parking sign onto a new 2" galvanized sign post, 6 inch core drill into the existing hardscape area 300 $365.00 $109,500.00 Furnish and install, per the current Caltrans sign specifications, 12"x18" regulatory parking sign onto a new 2" galvanized sign post, 6 inch core drill into the existing concrete area 50 $460.00 $23,000.00 AMENDMENT TOTAL $154,500 Total Contract Not To Exceed: $523,000.00 DocuSign Envelope ID: BC7F4D0A-E696-44BF-81EB-AF0CA66AB343 University Ave Lytton Ave Everett Ave Fu l t o n S t Gu i n d a S t Gu i n d a S t Se n e c a S t Ha l e S t Mi d d l e f i e l d R d By r o n S t By r o n S t Wa v e r l e y S t Wa v e r l y S t Ta s s o S t Ta s s o S t Fl o r e n c e By r o n S t We b s t e r S t Co w p e r S t Co w p e r S t Br y a n t S t Ra m o n a S t Em e r s o n S t Hi g h S t Fu l t o n S t Mi d d l e f i e l d R d We b s t e r S t Br y a n t S t Br y a n t S t Ra m o n a S t Em e r s o n S t Hi g h S t Ki p l i n g Ki p l i n g Hawthorne Ave Ruthven Ave Poe St Hamilton Ave Forest Ave Forest Ave Homer Ave Channing Ave Addison Ave Lincoln Ave Kingsley Ave Melville AveMelville Ave Kellogg AveKellogg Ave Churchill Ave Coleridge Ave B oyc e Ave A ddiso n Ave Lin c oln A v e Fife A v e F o re st A v e C h a n n in g A v e P ark i n s o n A v e H o p ki n s A v e M elville A ve H arriet St P a l o A l t o A v e Al ma S t Al ma S t Embarca d e r o Rd El Camino Real Downtown RPP District N SOFA DOWNTOWN COMMERCIAL DISTRICT Downtown RPP District Proposed Eligibility Areas Proposed Annexed Streets Attachment G Downtown RPP Parking Zones 1 2 5 6 7 8 9 10 3 4 Attachment H Palo Alto Residential Preferential Parking (RPP) Program Meeting Notes Date: January 6, 2016, 3:00 – 4:30 pm Location: City Hall, Community Meeting Room, 250 Hamilton Avenue, Palo Alto Attendees: Name Representation RPP Stakeholder Group Rob George District manager, Philz Coffee Ben Cintz Cintz Commercial Properties Sue Nightingale Business owner, Watercourse Way Richard Brand Resident, 281 Addison (Professorville) City Staff and Members of the Public Joshuah Mello Chief Transportation Official, City of Palo Alto Jessica Sullivan Transportation Planning Manager, City of Palo Alto Sue-Ellen Atkinson Parking Operations Lead, City of Palo Alto Larry Wertman Resident Eric Hassett Hassett Hardware Meeting Goals: 1.Review December 14 City Council meeting and direction 2.Phase 2 Discussion Public Comment Larry Wertman shared his feedback on Phase 1 of the Downtown RPP program. He noted that $25 for a guest permit was a lot for low-income people on a fixed budget. He shared his observation that the Bryant Street garage is becoming very full and parking is difficult for seniors visiting the Avenidas Senior Center. Phase 1 Update Staff presented updated analysis of permit sales for Phase 1. Roughly 4,000 resident permits and 1,500 employee permits have been distributed. Stakeholder inquired if staff could determine the total number of employees in the RPP district with the Business Registry data. Stakeholder noted that Business Registry contact information may be helpful for sharing information about Phase 2 of the RPP program. Phase 2 Parameters Attachment I Staff shared direction from City Council regarding annexation of streets that submitted petitions and approval of Eligibility Areas for future inclusion. Staff detailed the process of approval for the updated City-wide Ordinance and Downtown RPP Resolution. Stakeholder asked business stakeholders if the 2,000 employee permit limit is reasonable. Stakeholder noted that the number of 2 hour parkers with no permit is unknown. Staff noted that the RPP program is not the only program addressing employee parking and transportation. Stakeholder commented Palantir is buying a lot of daily permits for employees and visitors. Stakeholders are frustrated that their employees are not interested in buying low-income permits; they’d prefer to still move their cars. Stakeholder was confused about the 2000 employee limit number; staff clarified that it didn’t include daily permits Generally all Stakeholders agreed that parking was “easier” since RPP kicked off Enforcement discussed as an issue that would need further scrutiny moving forward; attendee mentioned that people think there’s no enforcement so they game the system when they only have to come to PA once a week Staff presented two options for employee parking “microzones” for Stakeholder input per Council direction (attached) o One stakeholder liked Option 2 but wanted smaller zones o One stakeholder likes Option 1 because is distributes people more evenly o One stakeholder preferred Option 1 because it gives choice between zones in proximity to downtown locations o Majority of stakeholders present agreed to Option 2 with smaller zones. Per Council direction, Staff sought feedback from Stakeholders regarding employee permit distribution by zone. o For limiting numbers of permits in every zone, group wants to divide number of total spots into zone proportionally, with a bias towards fewer closer to Downtown. Per Council direction, Staff sought feedback from Stakeholders regarding variable pricing in the employee parking zones. o All like the variable pricing option but want to explore later. o One resident in the annexed area shared feedback via email that she does not support variable pricing by zone. Option 1 11 9 8 7 6 5 4 3 2 1 10 Option 2 8 7 6 5 4 2 1 3 9 Alma Street University Avenue University Ave Middlefield Road Embarcadero Road Sand Hill Road University A v en u e a y s h o r Embarcadero Road Churchill Avenue Escobita Avenue Churchill Avenue Sequoia Avenue Mariposa Av e Castilleja Av en Miramonte Avenue Madrono Av enue Portola Avenue Manzanita Avenue Coleridge Avenue Lowell Avenue Alannah Ed Rhodes Drive Q u arr y Ro a d W elc h R o a d Arb oretum Road Quarry Road Homer AvenueLane 8 West Medical Found ation Way Lane 7 West Lane 7 East Embarcadero Road Encina Avenue El Camino Real Urban Lane Wells Avenue Forest Avenue High Street Emerson StreetChanning Avenue Alma Street Alma Street Palo AltoA El Camino Real venue Mitche ll La n e Hawthorne Avenue Everett Avenue Lytton Avenue Lane 15 E High Street Alma Street Bryant Street Lane 6 E Lane 11 W Lane 21 High Street Gilman Street Hamilton Avenue University Avenue Bryant Court Lane 30 Florence Street Kip lin g Street Tas so Street Cowper Street Ruthven Avenue Hawthorne Avenue Lane 33 Palo Alto Ave nu e Everett Avenue Poe Street Waverley Street Tasso Street Cowper Street Pa l o A l t o A v e n u e Webster Street Everett Court Lytton Avenue Byron Street Fulton Street Middlefield Road Churchill Avenue Lowell Avenue Melville Avenue Coleridge Avenue Wa verley Street Bryant Street Emerson Street Kellogg Avenue Kingsley Avenue Lane A We st Lane B We st Lane B East Lane D West Lane 59 East Whitman Court Kellogg Avenue Embarcadero Road Kingsley Avenue Lincoln Avenue Addison Avenue Lincoln Avenue Forest AvenueDownin g Lane Homer Avenue Lane D East Lane 39 Lane 56 Hamilton Avenue Webster Street Waverley Street Kip lin g Street Bryant Street Ramona Street Addison Avenue Scott Street Byron Street Palo Hale Street Seneca Street Lytton Avenue Guinda Street Pa loAltoAvenue Fult on Street Middle fie ld Road Forest Avenue Webster Street Kellogg Avenue Middle fie ld Road Byron Street Webster Street Cowper Street Tasso Street Cowper Street Addison Avenue Lincoln Avenue B oyce Aven ue Forest Avenue Hamilton Avenue Homer Avenue Guin da Street Middle fie ld RoadChanning Avenue AltoAvenue Chaucer Street Chaucer Street University Avenue C ha nning Av e nue A ddison Avenue Lincoln Avenue R egent Pl Guinda Street Lincoln Avenue Fulton Street Melville Avenue Byron StreetKingsley Avenue Melville Avenue H a m ilto n Avenue H a milto n Court F orest Avenue Forest Ct M a rlo w e Stre et M a ple S tre et P alm Stre et So m erset Pl Pitm an Ave nue Fife Av e nue F orest A ve nu e D an a A venu e Lincoln Ave nue U niv ersity A v e n u e Coleridge Avenue Lowell Avenue Fu l t o n S t r e e t Cowper Street Middlefield Road N We bster Street Kirby Pl K ent Pla ce T evi s Pl M artin A venu e Center Drive H arriet Street Wilson Street Cedar Street H arker Ave nue G ree nw ood Ave nue H utchinson Avenue C hanning A venu e H o pki ns A ve nu e Embarcadero Road A sh b y D ri ve D a na A ven u e H a milt on A ve n u e Pit m an A v e n ue Southwood Drive WestCrescentDrive CrescentDrive University Avenue Center Drive EastCrescen A r c a dia Pla c e Lou is a Court N e w ell Pl Sharon Ct Erstwild Court W alter H ays Drive W alnut Drive New ell R oadParkinso n Avenu ePine Street Lois Lane J ord a n Pl L ois L ane Stanley Way D e S oto Drive De Soto Drive Alester Avenue W alter H a ys Drive tDrive Da na Aven ue Hamilton Avenue Ne well Road Kin g s Lan e Edgewood Dr i v e Island Drive Jefferson Drive Jackson Dr iv e Pa trici a L ane Madison Way Edgewood D riv e Ramona Street Addison Avenue Channing Avenue Waverley Street Paulsen Ln C o m m u nity La ne Lane 15 E Emerson Street Lane 20 WLane 20 E University Avenue CalTrain ROW Emerson Street Waverley Street Kipling Street Cla rk Way Orchard Lane Vin e y a r d L a n e Sand Hill Road S a n d Hill R o a d Sand Hill Road Brya nt Street Ramona Street Palo R oad Shopping Center Way Shopping Center Way Shopping Center Way London Pla ne Way Plu m La n e Sweet Olive Way Pear Lane Lane 12 W Lane 5 E L a sue n Stre et Phillips Road Pistache Place Everett Avenue Homer Avenue PaloAlt oAvenue C o m m unity Lan e G reen w ood Ave nue H arker Avenue P arkinson Ave nue Byron Street Emerso n Street g u ello W a y Avery Mall Bonair Siding Campus Drive Campus D r i v e Campus Driv e Campus Drive Campus Drive us Drive Churchill Mall A b oretum Road Aboretum Road Galvez Street G a l v e z Str e et Hoskins Cour t Hul m e Cou Jenk o urt K n ig ht W a y L a s u e n Str e et L o mita Driv e Masters Mall McFarland Court M u s e u m W a y Nelson Mall N el s o n R oa d e d R oad Olms t ed Road P alm Driv e Palm Driv e Pampas Lane QuarryR Q uille n C t Serra Street Serra StreetThoburn Court Alm a Street Alma Street Alma Street Hawthorne Avenue Lytton Avenue Sam McDonald Road Sam McDonald Mall Ar bo re tum R oa d San Francisquito Creek San Francisquito Creek San Francisquito Creek K aren H olm an Ci ty C o u n cil P atric k B u rt Ci ty C o u ncil G re g ory S ch arff Ci ty C o u n cil Mich ael Al c hec k Plan nin g a nd Tra nsp ortation C o m mis sio n M arc B er m an Ci ty C o u ncil Eric R o s en blu m Plan nin g a n d Tran sportatio n C o m m issio n Ji m K e e ne Ci ty M an a ger Prze m e k G ardias Pla n nin g an d Tra ns p ortation C o m mission M eg M o nroe C P A P C E Staff Brya n R e ynold s C P A P C E Staff Eric Filseth Ci ty C o u ncil W yn n e F urth Ar c hitectural R e vie w B o ard Peter B a ltay Ar chitectural R e vie w B o ard This map is a product of the City of Palo Alto GIS This document is a graphic representation only of best available sources. Legend abc Existing Downtown RPP Expansion Potential Downtown RPP Boundary Expansion City Jurisdictional Limits Conflict-Of-Interest, Architectural Review Board Conflict-Of-Interest, City Council Main Residence Conflict-Of-Interest, City Council Other Property Interest Conflict-Of-Interest, City Manager Conflict-Of-Interest, PCE Staff Conflict-Of-Interest, Planning and Transportation Commission 0'892' Co n f l i c t o f I n t e r e s t M a p 50 0 f t r a d i u s f r o m P r o p e r t y I n t e r e s t an d RP P E x i s t i n g an d Po s s i b l e E x p a n s i o n B o u n d a r y CITY O F PALO A L TO IN C O R P O RATE D C ALIFOR N IA P a l o A l t oT h e C i t y o f A P RIL 16 1894 The City of Palo Alto assumes no responsibility for any errors. ©1989 to 2016 City of Palo AltoRRivera, 2016-01-20 16:57:51COI map All Bodies 2015 RPPExpansion 0116 (\\cc-maps\gis$\gis\admin\Personal\RRivera.mdb)