HomeMy WebLinkAboutStaff Report 6403
City of Palo Alto (ID # 6403)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 1/11/2016
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Summary Title: Paid Parking RFP Award
Title: Approval of a Contract for the Downtown Paid Parking Study and
Downtown Parking Management Evaluation With Dixon Resources for
$100,000
From: City Manager
Lead Department: Planning and Community Environment
Recommendation
Staff recommends that Council authorize the City Manager or designee to execute the contract
for the Downtown Paid Parking Study & Downtown Parking Management Evaluation to Dixon
Resources in the amount not to exceed $100,000.
Executive Summary
As part of the integrated strategy to address Downtown traffic and parking concerns, staff is
conducting a comprehensive study of parking management strategies, including paid parking
for the Downtown core. This staff report outlines the goals of the RFP and the selection process
for the chosen vendor, Dixon Resources.
Background and Discussion
The award of this contract follows several Council-directed initiatives related to Downtown
parking and traffic issues. Figure 1 provides a summary of the planned and underway parking-
related projects.
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Figure 1: Downtown Parking Strategies
Initiative Status
Downtown Residential
Preferential Parking (RPP)
Program
Program regulates neighborhood parking in the residential streets around the
Downtown core. Phase 1 of the program was implemented September 2015;
Phase 2 of the program, which begins to restrict employee parking, will begin
in April 2016.
Parking Guidance Systems (PGS)
for Downtown Parking Facilities
Staff engaged a consultant team in early 2015 which has met several times
with the City and stakeholders on the design of parking guidance systems for
Downtown parking facilities. The stakeholders will meet again in January 2016
to discuss schedule and coordination with the Parking Wayfinding project.
Parking Access and Revenue
Controls for the Garages (PARCS)
Conceived of in tandem with the Parking Guidance Systems initiative, the
PARCS project will address technologies needed to implement outcomes of the
Paid Parking Study.
Parking Wayfinding Staff has engaged a design team for new parking wayfinding signage for the
Downtown. The designs have been vetted through ARB and staff expects to
have final pricing sets by spring of 2016. Award of a contract by the City
Council will be scheduled thereafter.
Transportation Management
Association (TMA)
Staff engaged a business community-focused steering committee to jump-start
an organization that would develop, manage and market transportation
programs for the benefit of the Downtown community, with the goal of
reducing use of single occupant vehicles (SOV), thereby reducing parking
demand. The TMA is expected to be fully incorporated as an independent non-
profit organization in the spring of 2016. As a major employer, the City will be
represented on the TMA Board.
Source: Planning Department, December 2015
All of the initiatives may regulate parking in some way, helping to maximize the existing parking
facilities, directing visitors to parking spaces quickly and identifying a new parking “brand” for
the City.
Currently, parking in Downtown Palo Alto is free for visitors for two hours in the neighborhoods
and surface lots, and for three hours in the garage facilities. Most of the Downtown Commercial
core is encompassed by a “color zone” system, where a parker is able to park for a maximum of
two hours in each individual zone. However, hourly employees have been identified moving
their vehicles from one colored zone to another zone every two hours rather than pay for a
parking permit in the garages. Charging for parking in the garages rather than on-street spaces
incentivizes employees to park on the street rather than the garages. The paid parking study
was envisioned as a way to ensure that the overall parking environment functions as a system
to support short-term parking for customers, long term parking for employees and resident
parking in neighborhoods.
The project scope includes the following components:
1. Identification of City goals related to parking management in downtown Palo Alto
2. Inventory and analysis of existing on- and off-street parking demand, including mapping,
user feedback, and usage trends for the streets in and around the Downtown core.
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3. Evaluation of existing parking policies and regulations, including time restrictions,
pricing, and relevant zoning restrictions.
4. Conducting user surveys and stakeholder interviews to assess parking issues and usage.
5. Evaluation of how to best use the City’s existing parking supply and recommend
comprehensive paid parking strategies in Downtown Palo Alto.
6. Development of draft findings and recommendations for review by downtown
stakeholders, the Planning & Transportation Commission, and the City Council, followed
by preparation of a final report.
The City RFP closed on October 6; four teams submitted proposals. A summary of the
responding firms is provided in Figure 2:
Figure 2: Firms Proposing on Paid Parking RFP
Firm Price
Dixon Resources $86,564
JR Parking $211,078
TJKM $85,520
Walker Parking $94,460
Source: Planning Department, December 2015
The City conducted interviews on November 3rd with a panel that included three city staff
members and two downtown stakeholder (individuals who had business interests with
Downtown). The panel unanimously decided that Dixon’s experience in working with similar
communities and practical, ground-up experience familiarity with parking technology made
them the unanimous choice for the City.
Timeline
Once awarded, Dixon’s work will take approximately four to five months to complete,
depending on the number of stakeholder discussions and the recommendations delivered as
part of the work.
Resource Impact
In addition to the proposed amount, the final contract includes a modest budget for
reimbursable travel time as well as a contingency for additional public meetings. An amount of
$100,000 was budgeted in the Fiscal Year 2016 Adopted Operating Budget for this purpose. No
additional funding is required.
Policy Implications
Regulating parking is consistent with the City’s 3-pronged approach to reduce parking demand
and to regulate parking within the Downtown core. In addition, existing comp plan policies also
support the work:
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Policy T-3: Support the development and expansion of comprehensive, effective programs to
reduce auto use at both local and regional levels
Policy T-2: Consider economic, environmental and social cost issues in local transportation
decisions
Goal T-8: Attractive, Convenient Public and Private Parking Facilities
Policy T-45: Provide sufficient parking in the University Avenue/Downtown and California
Avenue business districts to address long-range needs
Program T-49: Implement a comprehensive program of parking supply and demand
management strategies for Downtown Palo Alto
Environmental Review
Pursuant to Section 15262 of the California Environmental Quality Act (CEQA) Guidelines, this
project is exempt from CEQA review.
Attachments:
Attachment A: C16161014 Dixon Contract (PDF)
ATTACHMENT A
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SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to
CONSULTANT for performance of the Services described in Exhibit “A”, including both
payment for professional services and reimbursable expenses, shall not exceed Ninety One
Thousand Five Hundred Sixty Four Dollars ($91,564.00). In the event Additional Services are
authorized, the total compensation for Services, Additional Services and reimbursable expenses
shall not exceed One Hundred Thousand Dollars ($100,000.00). The applicable rates and
schedule of payment are set out at Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE,”
which is attached to and made a part of this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions
of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services
performed without the prior written authorization of CITY. Additional Services shall mean any
work that is determined by CITY to be necessary for the proper completion of the Project, but
which is not included within the Scope of Services described at Exhibit “A”.
SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly
invoices to the CITY describing the services performed and the applicable charges (including an
identification of personnel who performed the services, hours worked, hourly rates, and
reimbursable expenses), based upon the CONSULTANT’s billing rates (set forth in Exhibit “C-
1”). If applicable, the invoice shall also describe the percentage of completion of each task. The
information in CONSULTANT’s payment requests shall be subject to verification by CITY.
CONSULTANT shall send all invoices to the City’s project manager at the address specified in
Section 13 below. The City will generally process and pay invoices within thirty (30) days of
receipt.
SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All of the Services shall be
performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT
represents that it possesses the professional and technical personnel necessary to perform the
Services required by this Agreement and that the personnel have sufficient skill and experience
to perform the Services assigned to them. CONSULTANT represents that it, its employees and
subconsultants, if permitted, have and shall maintain during the term of this Agreement all
licenses, permits, qualifications, insurance and approvals of whatever nature that are legally
required to perform the Services.
All of the services to be furnished by CONSULTANT under this agreement shall meet the
professional standard and quality that prevail among professionals in the same discipline and of
similar knowledge and skill engaged in related work throughout California under the same or
similar circumstances.
SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of
and in compliance with all federal, state and local laws, ordinances, regulations, and orders that
may affect in any manner the Project or the performance of the Services or those engaged to
perform Services under this Agreement. CONSULTANT shall procure all permits and licenses,
pay all charges and fees, and give all notices required by law in the performance of the Services.
SECTION 8. ERRORS/OMISSIONS. CONSULTANT shall correct, at no cost to CITY, any
and all errors, omissions, or ambiguities in the work product submitted to CITY, provided CITY
gives notice to CONSULTANT. If CONSULTANT has prepared plans and specifications or
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other design documents to construct the Project, CONSULTANT shall be obligated to correct
any and all errors, omissions or ambiguities discovered prior to and during the course of
construction of the Project. This obligation shall survive termination of the Agreement.
SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works
project, CONSULTANT shall submit estimates of probable construction costs at each phase of
design submittal. If the total estimated construction cost at any submittal exceeds ten percent
(10%) of CITY’s stated construction budget, CONSULTANT shall make recommendations to
CITY for aligning the PROJECT design with the budget, incorporate CITY approved
recommendations, and revise the design to meet the Project budget, at no additional cost to
CITY.
SECTION 10. INDEPENDENT CONTRACTOR. It is understood and agreed that in
performing the Services under this Agreement CONSULTANT, and any person employed by or
contracted with CONSULTANT to furnish labor and/or materials under this Agreement, shall act
as and be an independent contractor and not an agent or employee of CITY.
SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of
CONSULTANT are material considerations for this Agreement. CONSULTANT shall not
assign or transfer any interest in this Agreement nor the performance of any of
CONSULTANT’s obligations hereunder without the prior written consent of the city manager.
Consent to one assignment will not be deemed to be consent to any subsequent assignment. Any
assignment made without the approval of the city manager will be void.
SECTION 12. SUBCONTRACTING. CONSULTANT shall not subcontract any portion of
the work to be performed under this Agreement without the prior written authorization of the city
manager or designee.
CONSULTANT shall be responsible for directing the work of any subconsultants and for any
compensation due to subconsultants. CITY assumes no responsibility whatsoever concerning
compensation. CONSULTANT shall be fully responsible to CITY for all acts and omissions of a
subconsultant. CONSULTANT shall change or add subconsultants only with the prior approval
of the city manager or his designee.
SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Julie Dixon as
the Principal to have supervisory responsibility for the performance, progress, and execution of
the Services and David Cooker as the project Senior Associate to represent CONSULTANT
during the day-to-day work on the Project. If circumstances cause the substitution of the project
director, project coordinator, or any other key personnel for any reason, the appointment of a
substitute project director and the assignment of any key new or replacement personnel will be
subject to the prior written approval of the CITY’s project manager. CONSULTANT, at CITY’s
request, shall promptly remove personnel who CITY finds do not perform the Services in an
acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of
the Project or a threat to the safety of persons or property.
CITY’s project manager is Jessica Sullivan, Planning & Community Environment Department,
Transportation Division, 250 Hamilton Avenue, Palo Alto, CA 94303, Telephone: (650) 329-
2453. The project manager will be CONSULTANT’s point of contact with respect to
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performance, progress and execution of the Services. CITY may designate an alternate project
manager from time to time.
SECTION 14. OWNERSHIP OF MATERIALS. Upon delivery, all work product, including
without limitation, all writings, drawings, plans, reports, specifications, calculations, documents,
other materials and copyright interests developed under this Agreement shall be and remain the
exclusive property of CITY without restriction or limitation upon their use. CONSULTANT
agrees that all copyrights which arise from creation of the work pursuant to this Agreement shall
be vested in CITY, and CONSULTANT waives and relinquishes all claims to copyright or other
intellectual property rights in favor of the CITY. Neither CONSULTANT nor its contractors, if
any, shall make any of such materials available to any individual or organization without the
prior written approval of the City Manager or designee. CONSULTANT makes no
representation of the suitability of the work product for use in or application to circumstances not
contemplated by the scope of work.
SECTION 15. AUDITS. CONSULTANT will permit CITY to audit, at any reasonable time
during the term of this Agreement and for three (3) years thereafter, CONSULTANT’s records
pertaining to matters covered by this Agreement. CONSULTANT further agrees to maintain and
retain such records for at least three (3) years after the expiration or earlier termination of this
Agreement.
SECTION 16. INDEMNITY.
16.1. To the fullest extent permitted by law, CONSULTANT shall protect,
indemnify, defend and hold harmless CITY, its Council members, officers, employees and
agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability
of any nature, including death or injury to any person, property damage or any other loss,
including all costs and expenses of whatever nature including attorneys fees, experts fees, court
costs and disbursements (“Claims”) that arise out of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of CONSULTANT, its officers, employees, agents or
contractors under this Agreement, regardless of whether or not it is caused in part by an
Indemnified Party.
16.2. Notwithstanding the above, nothing in this Section 16 shall be construed
to require CONSULTANT to indemnify an Indemnified Party from Claims arising from the
active negligence, sole negligence or willful misconduct of an Indemnified Party.
16.3. The acceptance of CONSULTANT’s services and duties by CITY shall
not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall
survive the expiration or early termination of this Agreement.
SECTION 17. WAIVERS. The waiver by either party of any breach or violation of any
covenant, term, condition or provision of this Agreement, or of the provisions of any ordinance
or law, will not be deemed to be a waiver of any other term, covenant, condition, provisions,
ordinance or law, or of any subsequent breach or violation of the same or of any other term,
covenant, condition, provision, ordinance or law.
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SECTION 18. INSURANCE.
18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in
full force and effect during the term of this Agreement, the insurance coverage described in
Exhibit "D". CONSULTANT and its contractors, if any, shall obtain a policy endorsement
naming CITY as an additional insured under any general liability or automobile policy or
policies.
18.2. All insurance coverage required hereunder shall be provided through
carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or
authorized to transact insurance business in the State of California. Any and all contractors of
CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in
full force and effect during the term of this Agreement, identical insurance coverage, naming
CITY as an additional insured under such policies as required above.
18.3. Certificates evidencing such insurance shall be filed with CITY
concurrently with the execution of this Agreement. The certificates will be subject to the
approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is
primary coverage and will not be canceled, or materially reduced in coverage or limits, by the
insurer except after filing with the Purchasing Manager thirty (30) days' prior written notice of
the cancellation or modification. If the insurer cancels or modifies the insurance and provides
less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the
Purchasing Manager written notice of the cancellation or modification within two (2) business
days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for
ensuring that current certificates evidencing the insurance are provided to CITY’s Chief
Procurement Officer during the entire term of this Agreement.
18.4. The procuring of such required policy or policies of insurance will not be
construed to limit CONSULTANT's liability hereunder nor to fulfill the indemnification
provisions of this Agreement. Notwithstanding the policy or policies of insurance,
CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss
caused by or directly arising as a result of the Services performed under this Agreement,
including such damage, injury, or loss arising after the Agreement is terminated or the term has
expired.
SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES.
19.1. The City Manager may suspend the performance of the Services, in whole
or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior
written notice thereof to CONSULTANT. Upon receipt of such notice, CONSULTANT will
immediately discontinue its performance of the Services.
19.2. CONSULTANT may terminate this Agreement or suspend its
performance of the Services by giving thirty (30) days prior written notice thereof to CITY, but
only in the event of a substantial failure of performance by CITY.
19.3. Upon such suspension or termination, CONSULTANT shall deliver to the
City Manager immediately any and all copies of studies, sketches, drawings, computations, and
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other data, whether or not completed, prepared by CONSULTANT or its contractors, if any, or
given to CONSULTANT or its contractors, if any, in connection with this Agreement. Such
materials will become the property of CITY.
19.4. Upon such suspension or termination by CITY, CONSULTANT will be
paid for the Services rendered or materials delivered to CITY in accordance with the scope of
services on or before the effective date (i.e., 10 days after giving notice) of suspension or
termination; provided, however, if this Agreement is suspended or terminated on account of a
default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that
portion of CONSULTANT’s services which are of direct and immediate benefit to CITY as such
determination may be made by the City Manager acting in the reasonable exercise of his/her
discretion. The following Sections will survive any expiration or termination of this Agreement:
14, 15, 16, 19.4, 20, and 25.
19.5. No payment, partial payment, acceptance, or partial acceptance by CITY
will operate as a waiver on the part of CITY of any of its rights under this Agreement.
SECTION 20. NOTICES.
All notices hereunder will be given in writing and mailed, postage prepaid, by
certified mail, addressed as follows:
To CITY: Office of the City Clerk
City of Palo Alto
Post Office Box 10250
Palo Alto, CA 94303
With a copy to the Purchasing Manager
To CONSULTANT: Attention of the project director
at the address of CONSULTANT recited above
SECTION 21. CONFLICT OF INTEREST.
21.1. In accepting this Agreement, CONSULTANT covenants that it presently
has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which
would conflict in any manner or degree with the performance of the Services.
21.2. CONSULTANT further covenants that, in the performance of this
Agreement, it will not employ subconsultants, contractors or persons having such an interest.
CONSULTANT certifies that no person who has or will have any financial interest under this
Agreement is an officer or employee of CITY; this provision will be interpreted in accordance
with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the
State of California.
21.3. If the Project Manager determines that CONSULTANT is a “Consultant”
as that term is defined by the Regulations of the Fair Political Practices Commission,
CONSULTANT shall be required and agrees to file the appropriate financial disclosure
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documents required by the Palo Alto Municipal Code and the Political Reform Act.
SECTION 22. NONDISCRIMINATION. As set forth in Palo Alto Municipal Code section
2.30.510, CONSULTANT certifies that in the performance of this Agreement, it shall not
discriminate in the employment of any person because of the race, skin color, gender, age,
religion, disability, national origin, ancestry, sexual orientation, housing status, marital status,
familial status, weight or height of such person. CONSULTANT acknowledges that it has read
and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to
Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all
requirements of Section 2.30.510 pertaining to nondiscrimination in employment.
SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO
WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally
Preferred Purchasing policies which are available at CITY’s Purchasing Department,
incorporated by reference and may be amended from time to time. CONSULTANT shall comply
with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste
Program. Zero Waste best practices include first minimizing and reducing waste; second,
reusing waste and third, recycling or composting waste. In particular, CONSULTANT shall
comply with the following zero waste requirements:
All printed materials provided by CCONSULTANT to CITY generated from a
personal computer and printer including but not limited to, proposals, quotes,
invoices, reports, and public education materials, shall be double-sided and
printed on a minimum of 30% or greater post-consumer content paper, unless
otherwise approved by CITY’s Project Manager. Any submitted materials printed
by a professional printing company shall be a minimum of 30% or greater post-
consumer material and printed with vegetable based inks.
Goods purchased by CONSULTANT on behalf of CITY shall be purchased in
accordance with CITY’s Environmental Purchasing Policy including but not
limited to Extended Producer Responsibility requirements for products and
packaging. A copy of this policy is on file at the Purchasing Division’s office.
Reusable/returnable pallets shall be taken back by CONSULTANT, at no
additional cost to CITY, for reuse or recycling. CONSULTANT shall provide
documentation from the facility accepting the pallets to verify that pallets are not
being disposed.
SECTION 24. NON-APPROPRIATION
24.1. This Agreement is subject to the fiscal provisions of the Charter of the
City of Palo Alto and the Palo Alto Municipal Code. This Agreement will terminate without any
penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the
following fiscal year, or (b) at any time within a fiscal year in the event that funds are only
appropriated for a portion of the fiscal year and funds for this Agreement are no longer available.
This section shall take precedence in the event of a conflict with any other covenant, term,
condition, or provision of this Agreement.
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SECTION 25. MISCELLANEOUS PROVISIONS.
25.1. This Agreement will be governed by the laws of the State of California.
25.2. In the event that an action is brought, the parties agree that trial of such
action will be vested exclusively in the state courts of California in the County of Santa Clara,
State of California.
25.3. The prevailing party in any action brought to enforce the provisions of this
Agreement may recover its reasonable costs and attorneys' fees expended in connection with that
action. The prevailing party shall be entitled to recover an amount equal to the fair market value
of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third
parties.
25.4. This document represents the entire and integrated agreement between the
parties and supersedes all prior negotiations, representations, and contracts, either written or oral.
This document may be amended only by a written instrument, which is signed by the parties.
25.5. The covenants, terms, conditions and provisions of this Agreement will
apply to, and will bind, the heirs, successors, executors, administrators, assignees, and
consultants of the parties.
25.6. If a court of competent jurisdiction finds or rules that any provision of this
Agreement or any amendment thereto is void or unenforceable, the unaffected provisions of this
Agreement and any amendments thereto will remain in full force and effect.
25.7. All exhibits referred to in this Agreement and any addenda, appendices,
attachments, and schedules to this Agreement which, from time to time, may be referred to in
any duly executed amendment hereto are by such reference incorporated in this Agreement and
will be deemed to be a part of this Agreement.
25.8 If, pursuant to this contract with CONSULTANT, CITY shares with
CONSULTANT personal information as defined in California Civil Code section 1798.81.5(d)
about a California resident (“Personal Information”), CONSULTANT shall maintain reasonable
and appropriate security procedures to protect that Personal Information, and shall inform City
immediately upon learning that there has been a breach in the security of the system or in the
security of the Personal Information. CONSULTANT shall not use Personal Information for
direct marketing purposes without City’s express written consent.
25.9 All unchecked boxes do not apply to this agreement.
25.10 The individuals executing this Agreement represent and warrant that they
have the legal capacity and authority to do so on behalf of their respective legal entities.
25.11 This Agreement may be signed in multiple counterparts, which shall, when
executed by all the parties, constitute a single binding agreement
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IN WITNESS WHEREOF, the parties hereto have by their duly authorized
representatives executed this Agreement on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
DIXON RESOURCES UNLIMITED
Attachments:
EXHIBIT “A”: SCOPE OF WORK
EXHIBIT “B”: SCHEDULE OF PERFORMANCE (Includes Attachment “A”)
EXHIBIT “C”: COMPENSATION
EXHIBIT “C-1”: SCHEDULE OF RATES
EXHIBIT “D”: INSURANCE REQUIREMENTS
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EXHIBIT “A”
SCOPE OF SERVICES
CONSULTANT will complete a comprehensive evaluation and plan for parking in Downtown Palo Alto,
including the development of an effective pricing and management strategy to maximize the utility of
existing parking and to better serve visitors, residents and employees.
The project will include the following components:
1. CONSULTANT will work with City to define goals related to parking management in downtown
Palo Alto
2. CONSULTANT will conduct inventory and analysis of existing on- and off-street parking
demand, including mapping, user feedback, and usage trends.
3. CONSULTANT will conduct evaluation of existing parking policies and regulations, including
time restrictions, pricing, and relevant zoning restrictions.
4. CONSULTANT will conduct user surveys and stakeholder interviews to assess parking issues
and usage.
5. CONSULTANT will evaluate how to best use the City’s existing parking supply and recommend
comprehensive paid parking strategies in Downtown Palo Alto.
6. CONSULTANT will develop draft findings and recommendations for review by downtown
stakeholders, the Planning & Transportation Commission, and the City Council, followed by
preparation of a final report.
Phase 1: Existing Parking Conditions Analysis
A. CONSULTANT will conduct kickoff meeting with City stakeholders (Parking, Facilities,
Revenue Collections, Police) and establish project schedule, milestones and any required
community input. Community input should include at a minimum several meetings with
Downtown stakeholders.
B. CONSULTANT will identify goals for parking pricing strategy with stakeholders. Determine
what a successful paid parking program would look like in the Downtown core, and suggest a
potential timeline for implementation.
C. CONSULTANT will inventory existing parking conditions, including on- and off-street parking,
using information provided by the City and field studies (including turnover and intercept
studies).
D. CONSULTANT will identify the user(s) and their specific needs relating to parking.
E. CONSULTANT will conduct field surveys of parking utilization and turnover for all identified
on- and off-street parking within the study area (shown in Attachment A). Surveys will be
conducted on one non-Monday or Friday weekday and one Saturday each month for three
months.
F. CONSULTANT will evaluate where parking facility users are traveling throughout specified
study area.
G. CONSULTANT will evaluate and analyze current parking demand in designated study area.
H. CONSULTANT will evaluate current parking policies and regulations, including time restrictions
and pricing, and determine whether a structure should be changed and, if changed, a potential
timeline for doing so.
I. CONSULTANT will conduct stakeholder and public outreach via user surveys, interviews, and
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meetings to understand day-to-day and seasonal parking issues and to determine potential for paid
parking and potential pay structures. This engagement may include a public workshop to solicit
feedback from user groups regarding parking usage, pricing strategies, and acceptance of
potential paid parking.
J. CONSULTANT will participate in stakeholder meetings (up to four, including the kickoff
meeting) to discuss findings and get feedback from the group on analysis.
Deliverables – Phase I: Existing Parking Conditions Analysis
A. Summary of existing parking occupancy, turnover and parking habits based on data collected
B. Gap analysis of current parking regulations and usage
C. General themes and concerns garnered from the stakeholder and public engagement process
Phase 2: Paid Parking Recommendations
A. CONSULTANT will evaluate the feasibility of implementing paid parking in Downtown Palo
Alto, including specific recommendations on pricing and timeline for implementation. All
recommendations should tie to program goals stated in Phase 1. Strategies may include but are
not limited to the following: tiered parking pricing based on proximity to Downtown, increasing
existing permit fees, addressing availability of short-term parking permits, leasing of private
parking spaces during off-peak hours, parking cash-out programs, etc.
B. CONSULTANT will coordinate with City’s parking technology consultant (Walker Parking) in
developing recommendations for paid parking methods that dovetail with the parking technology
recommendations and that achieve identified goals, considering both simplicity of use and cost
effectiveness (related to installation and maintenance).
C. CONSULTANT will identify opportunities for additional parking supply, including parking
reconfiguration, leased spaces, restriping, etc.
D. CONSULTANT will identify opportunities for use of parking revenues to directly benefit the
City, Downtown Palo Alto, and paying customers; provide possible revenue structures that would
support stated goals.
E. CONSULTANT will meet with stakeholders to assess viability of strategies.
F. CONSULTANT may present strategies Planning & Transportation Commission to review
potential strategies.
G. CONSULTANT will support City staff in additional public engagement to share findings and
recommendations for the paid parking strategy in Downtown Palo Alto.
Deliverables - Phase 2: Paid Parking Recommendations
A. Recommendation of paid parking strategy for Downtown Palo Alto, including implementation,
priority of recommendations if phased implementation is necessary, parking technology, pricing
structures, and use of revenue.
In Downtown Palo Alto, currently parking is free for two hours in on-street parking spaces and three
hours in garages and surface lots. Attachment A shows the boundaries of the Downtown color zone, a
parking strategy implemented to address the problem of employees controlling on-street parking spaces in
front of Downtown retail. The color zone prohibits cars from parking in a single color zone for more than
2 hours during any 8 hour period. However, employees and long-term parkers have learned that they
DocuSign Envelope ID: 4A016E1B-5AB3-4472-9E8D-E81E5F50EA11
Professional Services
Rev. March 31, 2015
could avoid the color zone restrictions by moving their car to a different zone at the two hour mark.
Palo Alto’s Downtown off-street parking facilities include six garages and twelve surface lots, with a
combined parking inventory of 3,183 parking spaces. Figure 1 shows the total number of hourly spots and
permit spots associated with each facility. Attachment A provides a map of the parking facility locations
in Downtown.
Figure 1: Total Spaces in Downtown Parking Assessment Inventory
Facility Name Permit Hourly Total
Garage R (Alma/High) 134 77 211
Garage Q (Private garage with
city permit use)
134 0 134
Garage S/L (Bryant/Lytton) 381 307 688
Garage CW (Cowper Webster) 388 201 589
Garage CC (Civic Center) 509 183 692
Garage B (Private garage with
city hourly use)
0 63 63
Lot C 27 25 52
Lot O 0 78 78
Lot A 0 68 68
Lot K 43 12 55
Lot F 0 46 46
Lot H 0 91 91
Lot N 0 46 46
Lot D 0 86 86
Lot P 0 51 51
Lot G 53 0 53
Lot X 31 0 31
Lot E 34 0 34
Lot T 24 28 52
800 High Garage 53 10 63
Total Spaces 1,811 1,372 3,183
All lots and garages except for 800 High are part of the Downtown Assessment District, which was
implemented to help fund the construction of the newest parking facilities, Garage S/L and Garage R.
Hourly parking in the garages is currently limited to 3 hours within a particular color zone, while parking
in the lots is limited to 2 hours within the color zone.
The only existing paid parking solutions in the Downtown district are annual and daily permit parking in
the garages and surface lots. Employees who work in the Downtown Assessment District may purchase
annual permits for a specific garage/lot, and must park in “permit” spaces rather than “hourly” spaces.
Permits currently cost $466 for an annual permit and $17.50 for a daily permit.
Annual permits are exclusively sold over the counter in City Hall. Daily parking permits can be purchased
DocuSign Envelope ID: 4A016E1B-5AB3-4472-9E8D-E81E5F50EA11
Professional Services
Rev. March 31, 2015
at City Hall or from permit machines in two garages (Lot S and Lot C/W). Demand for the garages
typically depends on location, and is diluted by the current availability of free on-street parking in the
surrounding neighborhoods and Downtown.
The City currently uses an online permit management system by Progressive Solutions to track waitlists
at the Downtown parking facilities; however, the system has limited functionality and does not allow
purchase of permits online. Additionally, because there is currently no access control at any of the parking
facilities, there is no real-time interface between the permit database and the parking facility activity. The
City has engaged a third-party online permit sales system for the Downtown RPP program, which could
potentially replace the existing solution. The City has also contracted with a parking consultant to design
Parking Access and Revenue Controls (PARCs) system and Parking Guidance System (PGS)
specifications. Both projects will dovetail with the paid parking implementation in the Downtown core.
In tandem with the implementation of parking management strategies, the city is also moving forward
with a Transportation Management Association (TMA) to offer employers options to assist employees in
reducing single occupancy vehicle trips and parking demand. There is potential for the revenue from paid
parking to be invested in these TDM strategies, in addition to maintenance and improvement of the
Downtown streetscape and bicycle/pedestrian facilities.
RPP Program: As of September 15th, 2015, parking in the neighborhoods around Downtown is regulated
to 2 hours without a permit, M-F, 8am – 5pm.
DocuSign Envelope ID: 4A016E1B-5AB3-4472-9E8D-E81E5F50EA11
PARKING IN
DOWNTOWN
PALO ALTO
Please refer to the map on the reverse side to
find convenient short-term and long-term
parking options in downtown Palo Alto.
■Free Parking
Parking is provided for visitors and customers
in the downtown area on the street,in off-
street parking lots and in parking garages.
■Two-hour parking is provided in on-
street spaces and in surface lots.
■Three-hour parking is provided in
parking garages except in designated
permit areas.
Enforcement of parking regulations is
conducted from 8 a.m.to 5 p.m.,Monday
through Friday.Enforcement is NOT in effect
before and after those times and on weekends
and holidays.Restricted areas such as red
curbs,spaces designated for persons with
disabilities and any other locations prohibited
by law are always in effect.
Parking outside the color zone? Parking time
limits are also enforced in signed two-hour on-
street parking areas outside the Color Zone
starting from the south side of Forest Avenue.
■Color Zone Parking
The core business district of downtown Palo
Alto is divided into four color-coded parking
zones:
■Purple,Coral,Lime and Blue.
■Parking enforcement in effect Monday
through Friday 8 a.m.to 5 p.m.
■Once the time limit expires in a given
color zone you must move your vehicle
out of that zone.
■Vehicles will be ticketed if they are
reparked in the same color zone within
the same enforcement day.
Example:You park in a 2-hour space on the
street in the Lime Zone at noon.(You may
repark within the Lime Zone only during your
initial two hours should you need to.)
However,if you leave before the 2 hours are
up,you cannot repark later that same day.Your
car must leave the Lime Zone by 2 p.m.You
may park in any other Color Zone except the
Lime Zone,which you are now leaving.
Thirty-minute green parking zones,yellow
commercial loading zones,white passenger
loading zones and blue disability designated
spaces are exempt from the color zone
reparking requirement.
■All Day Visitor Parking
If the two-hour or three-hour time zones aren’t
sufficient,visitors may purchase a one-day
permit.Permits are valid in all off-street
parking lots and garages.All-day permits are
not valid for on-street parking spaces.
Members of the parking assessment district
may purchase daily permits in advance for
visitors and guests to the downtown.
All permits may be purchased at Palo Alto
Civic Center,250 Hamilton Avenue on the first
floor at Revenue Collections.
A privately owned pay garage is located at 525
University Avenue.
Construction worker vehicles require a special
permit that can be purchased at the City of
Palo Alto Development Center,285 Hamilton
Avenue.
■Permit Parking for
Employers and Employees
Employees of businesses in the downtown
parking assessment district may purchase
quarterly or annual permits for long-term
parking in any of the nine off-street parking
lots and garages.Parking permits are issued
for these locations (see map) – Civic Center
Garage (CC),High/Alma South Garage (R),
High/Alma North Garage (Q),Bryant/Lytton
Garage (S/L),Webster/Cowper Garage (W/C)
and the following surface lots – Gilman/Bryant
Lot (E),Gilman/Waverley Lot (G),Lytton/
Waverley Lot (K),Lytton/Kipling Lot (T).Permits
are also available at a reduced rate the
Sheraton Lot (X) in signed permit parking area.
Transferable Permits are also available for the
following garages:Webster Cowper (WC),
Bryant Lytton (S/L),and Civic Center (CC).
Transferable permits are sold to one individual
and can be used on multiple vehicles.
Transferable permits are sold at a two- quarter
maximum.
Permits are sold on the first floor of Palo Alto
Civic Center,250 Hamilton Avenue at the
Revenue Collection Counter.
■Public Transportation
Palo Alto is served by several transit agencies
including Caltrain commuter rail,Samtrans
busses,Valley Transportation Authority (VTA)
busses,Dumbarton Express busses and the
Marguerite and Palo Alto Shuttles.The
University Avenue Transit Center is a popular
destination for many transit riders.
Transit schedules are available at Palo Alto
Civic Center,at the Caltrain Depot and on the
internet at www.511.org.Transit,rideshare,
traffic and bicycling information can be
obtained by dialing 511on the telephone.
The Marguerite and Palo Alto Shuttle systems
are free.The Marguerite Shuttle serves the
Stanford University Campus and surrounding
locale.The Palo Alto Shuttle runs two routes in
Palo Alto and serves many popular
destinations.
■Shuttle information:
Palo Alto Shuttle:650-329-2520 or
www.cityofpaloalto.org/transpor-
tation/shuttle
Marguerite Shuttle:650-723-9362
http://transportation.stanford.edu
■Ridesharing information:
Ridesharing information for carpool or
vanpool services can also be obtained at
www.511.org or by calling 511.
■Bicycling:
Ample bicycle parking is available
throughout the downtown business
district.Local bicycling information is
available on the Internet at
www.cityofpaloalto.org/bike.
■Q&A
I come downtown several times a day.
Is there short-term parking available?
Yes, there are several 30-minute parking
spaces throughout the downtown area (see
map).These parking spaces are exempt from
color-zone enforcement,which means you
may repark in a 30-minute parking space.
How much do parking citations cost?
Parking citations cost a minimum $27.That
means that one ticket a month will cost more
than an annual parking permit.
I work downtown.
How can I get a parking permit?
Just visit or call Revenue Collections on the
first floor of Palo Alto Civic Center.Check with
Revenue Collections 650-329-2317 for current
permit pricing.Less expensive permits are
available at the Sheraton Hotel (Lot X).
■For More
Information,Call:
City of Palo Alto: . . . . . . . . . . . . . .650-329-2100
Bicycle: . . . . . . . . . . . . . . . . . . . .650-329-2520
Parking Enforcement: . . . . . .650-329-2687
Parking Permits: . . . . . . . . . . .650-329-2317
Police Department
(Non-Emergency) . . . . . . . . . .650-329-2413
Parking Citations . . . . . . . . . . .650-329-2252
Palo Alto
Chamber of Commerce . . . . . . . .650-324-3121
Palo Alto Downtown Business and
Professional Association . . . . . . .650-462-1795
Bay Area Transit Information . . .511
Palo Alto Shuttle . . . . . . . . . . . . . .650-329-2520
Stanford Marguerite . . . . . . . . . . .650-723-9362
This brochure is a collaborative project of the
City of Palo Alto and Palo Alto Chamber of
Commerce.
Revised July 2004.
This brochure is a collaborative project of the City of Palo Alto, The Palo Alto Chamber of Commerce
and the Palo Alto Downtown Business and Professional Association.
ATTACHMENT "A"DocuSign Envelope ID: 4A016E1B-5AB3-4472-9E8D-E81E5F50EA11
KEY TO PARKING LOTS AND GARAGES
A Emerson/Lytton Lot
Ramona/University Garage
Ramona/Lytton Lot
Civic Center Garage
Emerson/Ramona Lot
Hamilton/Waverley Lot
Gilman/Bryant Lot
Florence/Lytton Lot
Gilman/Waverley Lot
Lytton/Waverley Lot
Bryant/Lytton Garage
Sheraton Hotel Lot
Pay Toilet
B
C
D
E
F
G
K
S/L
P High/Hamilton Lot
High/Alma North Garage
High/Alma South Garage
Emerson/High Lot
Cowper/Hamilton Lot
Lytton/Kipling Lot
Private Pay Garage
Webster/Cowper Garage
30-Minute Parking Spaces
Train Station
Transit Stop
Marguerite Shuttle Stop
Bicycle Boulevard/Bikestation®
Public Restroom
Q
R
T
$
WC
underpass to stanford university
Q
High/Alma North Garage
Permit Parking O
Emerson/High Lot
2-Hour Parking
R
P
High/
Hamilton
Lot
2-Hour
Parking
Emerson/
Lytton Lot
2-Hour
Parking
Emerson/
Ramona
Lot
2-Hour
Parking
Ramona/
University
Garage
3-Hour
Parking
Ramona/
Lytton Lot
2-Hour &
Senior
Permit
Parking
Civic Center
Garage
3-Hour &
Permit Parking
A
C
N B
CC
PURPLE ZONE CORAL ZONE
3-Hour &
Permit
Parking Florence/
Lytton Lot
2-Hour
Parking
POST
OFFICE
2-Hour
Parking
Gil
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2-Hour &
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K K
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F
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Lytton/
Kipling Lot
2-Hour &
Permit
Parking Private
Parking
Garage
Cowper/Hamilton Lot
2-Hour Parking
Webster/Cowper Garage
3-Hour &
Permit Parking
T
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H
WC
Parking lot and garage
restrictions and color zone
requirements are in effect 8 a.m.–
5 p.m. Monday to Friday only,
holidays excepted.
Yellow commercial-loading zones,
30-minute parking spaces,white
passenger-loading zones and
disability designated spaces are
exempt from the color-zone
regulations.
COLOR ZONES
LIME ZONE BLUE ZONE
▲TO HWY 101
El Palo Alto
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3-Hour and
Permit Parking
Lytton/
Waverley Lot
Permit Parking
Hamilton/Waverley Lot
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ATTACHMENT "A"DocuSign Envelope ID: 4A016E1B-5AB3-4472-9E8D-E81E5F50EA11
Professional Services
Rev. March 31, 2015
EXHIBIT “B”
SCHEDULE OF PERFORMANCE
CONSULTANT shall perform the Services so as to complete each milestone within the number
of days/weeks specified below. The time to complete each milestone may be increased or
decreased by mutual written agreement of the project managers for CONSULTANT and CITY
so long as all work is completed within the term of the Agreement.
Milestones Completion
No. of Days/Weeks
From NTP
1. Phase 1 12 -16 weeks
2. Phase 2 4 Weeks
DocuSign Envelope ID: 4A016E1B-5AB3-4472-9E8D-E81E5F50EA11
Professional Services
Rev. March 31, 2015
EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed
in accordance with the terms and conditions of this Agreement, and as set forth in the
budget schedule below. Compensation shall be calculated based on the hourly rate
schedule attached as exhibit C-1 up to the not to exceed budget amount for each task set
forth below.
The compensation to be paid to CONSULTANT under this Agreement for all services
described in Exhibit “A” (“Basic Services”) and reimbursable expenses shall not exceed
$91,564.00. CONSULTANT agrees to complete all Basic Services, including
reimbursable expenses, within this amount. In the event CITY authorizes any Additional
Services, the maximum compensation shall not exceed $100,000.00. Any work performed
or expenses incurred for which payment would result in a total exceeding the maximum
amount of compensation set forth herein shall be at no cost to the CITY.
CONSULTANT shall perform the tasks and categories of work as outlined and budgeted
below. The CITY’s Project Manager may approve in writing the transfer of budget
amounts between any of the tasks or categories listed below provided the total
compensation for Basic Services, including reimbursable expenses, does not exceed
$91,564.00 and the total compensation for Additional Services does not exceed $8,436.00.
BUDGET SCHEDULE NOT TO EXCEED AMOUNT
Task 1 $6,720.00
(1 Kick-off, 5 stakeholder meetings, 1 Final Presentation)
Task 2 $15,549.00
(Travel: 1 Kick-off, 5 stakeholder meetings, 1 Final
Presentation)
Task 3 $39,960.00
(Field surveys: One Wed & One Saturday 3 months)
Task 4 $6,220.00
(Summary of existing parking occupancy, turnover and
parking habits)
Task 5 $5,220.00
(Gap analysis of current parking regulations and usage)
Task 6 $5,695.00
(Paid Parking Recommendations)
Task 7 $7,200.00
(Use of TBOPS)
DocuSign Envelope ID: 4A016E1B-5AB3-4472-9E8D-E81E5F50EA11
Professional Services
Rev. March 31, 2015
Sub-total Basic Services $86.564.00
Reimbursable Expenses $5000.00
Total Basic Services and Reimbursable expenses $91,564.00
Additional Services (Not to Exceed) $8,436.00
Maximum Total Compensation $100,000.00
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are
included within the scope of payment for services and are not reimbursable expenses.
CITY shall reimburse CONSULTANT for the following reimbursable expenses at cost.
Expenses for which CONSULTANT shall be reimbursed are:
A. Travel outside the San Francisco Bay area, including transportation and meals, will be
reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of
travel and meal expenses for City of Palo Alto employees.
B. Long distance telephone service charges, cellular phone service charges, facsimile
transmission and postage charges are reimbursable at actual cost.
All requests for payment of expenses shall be accompanied by appropriate backup
information. Any expense anticipated to be more than $2,500.00 shall be approved in
advance by the CITY’s project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written
authorization from the CITY. The CONSULTANT, at the CITY’s project manager’s
request, shall submit a detailed written proposal including a description of the scope of
services, schedule, level of effort, and CONSULTANT’s proposed maximum
compensation, including reimbursable expense, for such services based on the rates set
forth in Exhibit C-1. The additional services scope, schedule and maximum
compensation shall be negotiated and agreed to in writing by the CITY’s project manager
and CONSULTANT prior to commencement of the services. Payment for additional
services is subject to all requirements and restrictions in this Agreement
DocuSign Envelope ID: 4A016E1B-5AB3-4472-9E8D-E81E5F50EA11
Professional Services
Rev. March 31, 2015
EXHIBIT “C-1”
HOURLY RATE SCHEDULE
Labor Categories Hourly Rate
Sr. Associate, Principal $160
Data Collector, Associate, Sr. Associate $111
Associate, Sr. Associate, Principal $139 to $145
DocuSign Envelope ID: 4A016E1B-5AB3-4472-9E8D-E81E5F50EA11
Professional Services
Rev. March 31, 2015
EXHIBIT “D”
INSURANCE REQUIREMENTS
CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT
OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY
COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT
INSURANCE BUSINESS IN THE STATE OF CALIFORNIA.
AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW:
REQUIRE
D TYPE OF COVERAGE REQUIREMENT
MINIMUM LIMITS
EACH
OCCURRENCE AGGREGATE
YES
YES
WORKER’S COMPENSATION
EMPLOYER’S LIABILITY
STATUTORY
STATUTORY
YES
GENERAL LIABILITY, INCLUDING
PERSONAL INJURY, BROAD FORM
PROPERTY DAMAGE BLANKET
CONTRACTUAL, AND FIRE LEGAL
LIABILITY
BODILY INJURY
PROPERTY DAMAGE
BODILY INJURY & PROPERTY DAMAGE
COMBINED.
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
YES AUTOMOBILE LIABILITY, INCLUDING
ALL OWNED, HIRED, NON-OWNED
BODILY INJURY
- EACH PERSON
- EACH OCCURRENCE
PROPERTY DAMAGE
BODILY INJURY AND PROPERTY
DAMAGE, COMBINED
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
YES
PROFESSIONAL LIABILITY, INCLUDING,
ERRORS AND OMISSIONS,
MALPRACTICE (WHEN APPLICABLE),
AND NEGLIGENT PERFORMANCE
ALL DAMAGES $1,000,000
YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND
EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY
RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS
SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND
PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS,
AND EMPLOYEES.
I. INSURANCE COVERAGE MUST INCLUDE:
A. A PROVISION FOR A WRITTEN THIRTY (30) DAY ADVANCE NOTICE TO CITY OF CHANGE IN
COVERAGE OR OF COVERAGE CANCELLATION; AND
B. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR
CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY.
C. DEDUCTIBLE AMOUNTS IN EXCESS OF $5,000 REQUIRE CITY’S PRIOR APPROVAL.
II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE.
III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONAL
INSUREDS”
A. PRIMARY COVERAGE
WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS
AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER
INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.
B. CROSS LIABILITY
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Professional Services
Rev. March 31, 2015
THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY
SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER,
BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL
LIABILITY OF THE COMPANY UNDER THIS POLICY.
C. NOTICE OF CANCELLATION
1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON
OTHER THAN THE NON-PAYMENT OF PREMIUM, THE CONSULTANT SHALL PROVIDE
CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE
OF CANCELLATION.
2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-
PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A
TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
NOTICES SHALL BE EMAILED TO:
InsuranceCerts@CityofPaloAlto.org
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