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HomeMy WebLinkAbout2003-06-23 City Council (7)TO: FROM: DATE: SUBJECT: HONORABLE CITY COUNCIL CITY MANAGER JUNE 23, 2003 of Palo :1 o DEPARTMENT: COMMUNITY SERVICES CMR: 302:03 AGREEMENT WITH SKYHAWKS SPORTS ACADEMY FOR RECREATION YOUTH SPORTS CONTRACT CAMPS RECOMMENDATION Staff recommends that Council approve and authorize the Mayor to execute the attached ageement with Skyhawks Sports Academy for $115,000 to provide revenue-producing youth sports camps on a contract basis. BACKGROUND The Recreation Division utilizes many contractors who provide a variety of services and progams for the community. Fees for these progams are reviewed and approved by the CiD~ Council. Should registration for any of these activities fall short of the minimum required enrollment, the activib is canceled. Any fee collected for a canceled activiD’ is returned to registrants, with no payment to the contractor. DISCUSSION Skyhavvks Sports Academy provides and compensates instructors for a varieb~ of sports camps conducted primarily during the summer. Progam participants in the Skyhawks Sports Camps are expected to exceed 1,300 during 2003-2004. Skyhawks Sports Academy has conducted camps in Palo Alto for the past 10 years. The Palo Alto Municipal Code (PAMC 2.30.140) allows sole source ageements when services are only available from one provider. Although staff continues to investigate the market in the Mid-Peninsula area, staff is aware of no other person or goup with the specialized skills, knowledge and manpower to provide these specific services. Staff routinely searches other communities for organizations with the abilib to provide sports camps for as man)’ as 1.300-1,500 children. Additionally, staff is solicited on a regular basis b? organizations offering summer camps. It would not be feasible to complete a Request for Proposal (RFP) process in time for this season of camps. Camp information must be finalized by JanuaD:. The information is advertised in the Enjoy! course catalog in March. However, staff is concerned that Skyhawks has been offered exclusively for the past 10 years. To ensure qualib~ service and CMR:302:03 Page 1 of 2 competitive pricing for the summer of 2004, staff will initiate an RFP in the early fall of 2003. ALTERNATIVES TO STAFF RECOMMENDATION The only viable alternative is to conduct the program with City staff. This would require an undetermined amount of salary and supply dollars to be added to the budget. This option would not be as cost effective as the present contract arrangement. RESOURCE IMPACT The $115,000 expenditure is anticipated to achieve a 134 percent recover5’ of direct costs by producing revenue of $175,000. Funding of $115,000 for this contract is included in the Proposed City Managers 2003-2004 Budget. POLICY IMPLICATIONS This report does not represent any change to existing Cit); policies. TIMELINE If approved, the contract would be implemented July 1, 2003 and continue in effect through June 30, 2004. ENVIRONMENTAL REVIEW Adoption of the attached contract is not subject to the California Environmental Quality Act (CEQA) under Section 15061(b)(3) of the CEQA Guidelines. ATTACHMENTS Attachment A:Agreement with Skyhawks Sports Academy PREPARED DEPARTMENT HEAD: Recreation Superintendent PAUL THILTGEN Community Services Director CITY MANAGER APPI El lILY HARRISON Assistant City Manager CMR:~0.:0~~ o -Page 2 of 2 To: From: Request for Sole Source MEMORANDUM (Purchases in excess of $5,000) Purchasing & Contract Administration Johnella Walker, Manager Communit~ Services: Recreation. Open Space & Sciences (Depart-mentIDivision) Eric Christensen. Recreation Supervisor (Requestor) Date: April 17, 2003 Attachment Sole Source Request For the Purchase of: Summer Camps & Special Interest Classes of Palo Alto Recreation. Requested Supplier/Vendor: Skyhawks Sports Academy Address: 12020 N. Mill Road, Spokane WA, 99218 Contact: Dave Berto Phone: 800-804-3509 PEID #: 026864 Cost Est. $115,000 JUSTIFICATION: The following sole source justification has been wri~en according to the Purchasing Manual’s Procedure PA- 158 issued 12/94. As a minimum justifications should include: <Detailed description of why this meets sole source criteria, see PA-158 (Purchasing Manual). <The actions taken by the department!division to search for the product or service and what will be done to ensure competitive pricing. Any reports (verbal or written) prepared by the department/division during the research for available products/sere’ices. < Expected len~h of contract. Last date a proposa! or bid was received. Skyhawks Sports Academy is the only organization that can simultaneously provide and compensate instructors for basketball, baseball, soccer, beginning golf, roller hockey, mini-hawk, flag football, multi- sport camp and jr. hawk basketball, jr. hawk soccer, & jr. hawk baseball sports camps conducted during the summer. Skyha~vks Sports Academy is the only organization that can provide such a wide range of offerings of specialty camps, with the highest quality of service, and have the ability to provide staff for as many as 65 campers per camp session while offering as many as 7 camps per week. Additionally, Sk.whawks is able to accommodate this high demand while still offering programs in as many as 52 other Bay Area communities. Participation in previous years has exceeded 1,500. Participation is expected to exceed 1,300 during 2003-04. Annual revenues to the City from this progam exceed $175,000. The Cit~’ Sole Source Decisions: Attachment to PA-158 (Purchasing Manual - Rev.12/94)Page 1 of Palo Alto Recreation continually seeks and accepts proposals for new Special Interest classes, camps and instructors. Request For Sole Source (Justification Continued) City of Palo Alto Department Approvah Requesting Division Head!Supervisor Approval of Department Purchasi~~provals: Manage’r’Purchasing & Contract Administration Date: Date: Sole Source Decisions: Attachment to PA-158 (Purchasing Manual - Rev.12/94)Page 2 AGREEMENT No. BY THIS AGREEMENT MADE AND ENTERED INTO ON THE DAY OF 20 {DATE TO BE ENTERED {BY CITY PURCHASING :BY AND BETWEEN THE CITY OF PALO ALTO "CITY", ANDSKYHA\VKS SPORTS ACADEMY DDRESS) 12020 N. Mill Road (CITY) SPOKANE, WA (ZIP)__.992!8-2861 (PHONE) 800-804-3509 CONTRACTOR" rN CONSIDERATION OF THEIR MUTUAL COVENANTS, THE PARTIES HERETO AGREE AS FOLLOWS: CONTRACTOR SHALL PROVIDE OR FURNISH THE FOLLOWING SPECIFIED 1) GOODS AND MATERIALS, 2) SERVICES OR 3) A COMB.~ATION THEREOF AS SPECIFIED 1N THE EXHIBITS NAMED BELOW AND ATTACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE: TITLE: (DESCRIPTION) Contractor to provide instrractors to teach soccer, baseball, minihawk, roller hockey,, basketball, flag football, golf, jr, hawk camps and after school classes through the CiD"s Recreation Division. City’ shall provide facilities suitable for camps and classes. The CiD’ will process all registration~ and will provide contractor with number of registrants. Contractor will take roll and confirm registrants. Contractor agrees to comply with all applicable City’ policies. EXHIBITS THE FOLLOWING ATTACHED EXHIBITS HEREBY ARE MADE PART OF THIS AGREEMENT: EXHIBIT A- current certificate of insurance EXHIBIT C - compensation schedule EXHIBIT B - instructor TB certificate status EXHIBIT D - declaration of employee safety.’ TERM THE SERVICES AND/OR MATERIALS FURNISHED UNDER THIS AGREEMENT SHALL COMMENCE ON JULY !. 2003 AND SHALL BE COMPLETED BEFORE JL.rNE 30. 2004 COMPENSATION FOR THE FULL PERFORMANCE OF THIS AGREEMENT: CITY SHALL PAY CONTRACTOR: CONTR.4.CTOR SHALL PAY CITY: as provided in EXHIBIT C PAYMENT RECORD {DEPARTMENT USE REVERSE SIDE) CITY ACCOUNT NUMBER: KEY CODE OBJECT PROJECT PHASE NO, j DOLLAR AMOU.~T 02818406 3107 98137 999 ] $115,000 GENERAL TERMS AND CONDITIONS ARE INCLUDED ON BOTU S~DES OF T HIS AOREEM~NT. THIS AGREEMENT SHALL BECOME EFFECTIVE UPON ITS APPROVAL AND EXECUTION BY CITY. IN WITNESS THEREOF. THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY, MONTH, AND YE.&R FIRST WRITTEN ABOVE. HOLD HARMLESS. CONTRA.CTOR agrees to idemnify, defend and hold harmless CITY, its Council Members. officers, employees, and agents from any and all demands, claims or liability of any nature, including wrongful death, caused by or arising out of CONTRACTOR’S, its officers’, directors’, employees’ or agents’ negligent acts. errors, or omissions, or willful misconduct, or conduct for which the law imposes strict liability." on CONTRACTOR in the performance of or failure to perform this agreement by CONTRACTOR. ENTIRE AGREEMENT. This agreement and the terms and conditions on the reverse hereof represent the entire agreementt between the parties with respect to the purchase and sale of the goods, equipment, materials or supplies or payment for ser’,’ices which may be the subject of this agreement....:~prior agreements, representations, statements, PROagcTneg°tiati°nsandMANAGERUndertakings whether oral or ~vTitten are superseded hereby’.1"}4 ~ T__.O~ ///~Q// AND REPRESENTATIVE FOR CITY C,,. _Nr7_ z_C DEPT.CSD- Recreation TITLE P~/’~") i ~’~ -{2’’’X’’T", P.O, BOX 10250 SOCIAL SECURITY PALO ALTO, CA 94303 OR I.R.S. NUMBER Telephone 650-463-4929 INVOICING CITY OF PALO ALTO APPROVALS: CITY~EPARTME_~T ~Funds Have Been 2T" ~ " _...Budgeted /,&P Pad QA L--GVE-R S25.000 CITY OF PALO ALTO SEND ,ALL INVOICES TO THE CITY, ATTN: PROJECT MANAGER ~.GNATURE! BY: ASSISTANT CITY MANAGER 7ORDING TO NUMBERS IN APPROVAL BOXES BELOW) I PURCHASING & CONTRACT ADMINISTRATION APPROVAL OVER $65.000 ,ATTEST:APPROVED AS TO FORM: BY: MAYOR CITY CLERK CITY ATTORNEY PALO ALTO ACCEPTANCE THIS AGREEMENT IS LIMITED TO THE TERMS AND CONDITIONS ON THE FACE AND BACK HEREOF WHICH INCLUDES ANY EXHIBITS REFERENCED. GOVERNING LAW. THIS AGREEMENT SHALL BE GOVERNED BY THE LAWS OF THE STATE OF CALIFORNIA INTEREST OF CONTRACTOR. IT IS UNDERSTOOD AND AGREED THAT THIS AGREEMENT IS NOT A CONTRACT OF EMPLOYMENT IN THE SENSE THAT THE RELATION OF MASTER AND SERVANT EXISTS BETWEEN THE CITY AND UNDERSIGNED. AT ALL TIMES CONTRACTOR SHALL BE DEEMED TO BE AN INDEPENDENT CONTRACTOR AND CONTRACTOR IS NOT AUTHORIZED TO BIND CITY TO ANY CONTRACTS OR OTHER OBLIGATIONS. IN EXECUTING THIS AGREEMENT, CONTRACTOR CERTIFIES THAT NO ONE WHO HAS OR WILL HAVE ANY FINANCIAL INTEREST UNDER THIS AGREEMENT IS AN OFFICER OR EMPLOYEE OF CITY. INSURANCE, CONTRACTOR AGREES TO PROVIDE THE INSURANCE SPECIFIED IN THE "INSURANCE REQUIREMENTS" FORM ISSUED HEREWITH, IN THE EVENT SELLER IS UNABLE TO SECURE A POLICY ENDORSEMENT NAMING THE CITY OF PALO ALTO AS AN ADDITIONAL INSURED UNDER ANY COMPREHENSIVE GENERAL LIABILITY OR COMPREHENSIVE AUTOMOBILE POLICY OR POLICIES, CONTRACTORS SHALL AT A MINIMUM, AND ONLY WiTH THE WRITTEN APPROVAL OF CITY’S RISK MANAGER OR DESIGNEE, CAUSE EACH SUCH INSURANCE POLICY OBTAINED BY iT TO CONTAIN AN ENDORSEMENT PROVIDING THAT THE INSURER WAIVES ALL RIGHT OF RECOVERY BY WAY OF SUBROGATION AGAINST CITY, ITS OFFICERS, AGENTS, AND EMPLOYEES IN CONNEC’(ION WITH ANY DAMAGE, CLAIM , LIABILITY PERSONAL INJURY, OR WRONGFUL DEATH COVERED BY AN SUCH POLICY. EACH SUCH POLICY OBTAINED BY CONTRACTOR SHALL CONTAIN AN ENDORSEMENT REQUIRING THIRTY (30) DAYS’ WRITTEN NOTICE FROM THE INSURER TO CITY BEFORE CANCELLATION OR CHANGE IN THE COVERAGE, SCOPE OR AMOUNT OF SUCH POLICY. CONTRACTOR SHALL PROVIDE CERTIFICATES OF SUCH POLICIES OR OTHER EVIDENCE OF COVERAGE SATISFACTORY TO CITY’S RISK MLANAGER, TOGETHER WITH EVIDENCE OF PAYMENT OF PREMIUMS. TO CITY AT THE COMMENCEMENT OF THIS AGREEMENT, AND ON RENEWAL OF THE POLICY, OR POLICIES, NOT LATER THAN TWENTY (20) DAYS BEFORE EXPIRATION OF THE TERMS OF ANY SUCH POLICY. TERMINATION, THIS AGREEMENT K,~AY BE TERMINATED BY CITY UPON TEN (10) DAYS WRITTEN NOTICE TO CONTRACTOR. MONIES THAN OWING BASED UPON WORK SATISFACTORILY ACCOMPLISHED SHALL BE PAID TO CONTRACTOR. CHANGES THIS AGREEMENT SHALL NOT BE ASSIGNED OR TRANSFERRED WITHOUT THE WRITTEN CONSENT OF THE CITY. NO CHANGES OR VARIATIONS OF ANY KIND AREAUTHORIZED WITHOUT THE WRITTEN CONSENT OF THE CITY MANAGER. AUDITS. CONTRACTOR AGREES TO PERMIT CITY TO AUDIT, AT ANY REASONABLE TIME DURING THE TERM OF THIS AGREEMENT AND FOR THREE (3) YEARS THEREAFTER, CONTRACTOR’S RECORDS PERTAINING TO MATTERS COVERED BY THIS AGREEMENT. CONTRACTOR FURTHER AGREES TO MAINTAIN SUCH RECORDS FOR AT LEAST THREE (3) YEARS AFTER THE TERM OF THIS AGREEMENT. NO IMPLIED WAIVER NO PAYMENT, PARTIAL PAYMENT, ACCEPTANCE, OR PARTIAL ACCEPTANCE BY CITY SHALL OPERATE AS A WAIVER ON THE PART OF CITY OF ANY OF iTS RIGHTS UNDER THIS AGREEMENT. CITY’S PROPERTY, TITLE TO CITY’S PROPERTY FURNISHED TO CONTRACTOR SHALL REK"~,IN IN THE CITY. CONTRACTOR SHALL NOT ALTER OR USE PROPERTY FOR ANY PURPOSE, OTHER THAN THAT SPECiF!ED BY CITY, OR FOR ANY OTHER PERSON WITHOUT THE PRIOR PAYMENT RECORD: (For Department Use) WRITTEN CONSENT OF CITY, CONTRACTOR SHALL STORE PROCTECT, PRESERVE, REPAIR AND MAINTAIN SUCH PROPERTY IN ACCORDANCE WITH SOUND PROFESSIONAL PRACTICE, ALL AT CONTRACTOR’S EXPENSE NON.DISCRIMINATION. NO DISCRIMINATION SHALL BE MADE IN THE EMPLOYMENT OF PERSONS UNDER THIS AGREEMENT BECAUSE OF THE RACE, COLOR, NATIONAL ORIGIN, AGE, AND ANCESTRY, RELIGION OR SEX OF SUCH PERSON. WARRANTY. CONTRACTOR EXPRESSLY WARRANTS THAT ALL M~,TERtALS AND SERVICES COVERED BY THIS AGREEMENT SHALL CONFORM TO THE SPECIFICATIONS, REQUIREMENTS, INSTRUCTIONS OR OTHER DESCRIPTIONS UPON WHICH THIS AGREEMENT IS BASED. SHALL BE FIT AND SUFFICIENT FOR THE PURPOSE INTENDED, OF GOOD MATERIAL AND WORKMANSHIP AND FREE FROM DEFECT AND THAT MATERIALS AND SERVICES OF CONTRACTOR’S DESIGN WILL BE FREE FROM DEFECT IN DESIGN, INSPECTION, TEST, ACCEPTANCE, PAYMENT OR USE OF THE GOODS FURNISHED HEREUNDER SHALL NOT AFFECT THE CONTRACTOR’S OBLIGATION UNDER THIS WARRANTY, AND SUCH WARRANTIES SHALL SURVIVE INSPECTION, TEST ACCEPTANCE AND USE,. CONTRACTOR AGREES TO REPLACE, RESTORE, OR CORRECT DEFECTS OF ANY MATERIALS OR SERVICES NOT CONFORMING TO THE FOREGOING WARRANTY PROMPTLY, WITHOUT EXPENSE TO CITY, WHEN NOTIFIED OF SUCH NONCONFORMITY BY CITY. IN THE EVENT OF FAILURE BY CONTRACTOR TO CORRECT DEFECTS IN OR REPLACE NONCONFORMING GOODS OR SERVICES PROMPTLY, CITY, AFTER REASONABLE NOTICE TO CONTRACTOR, MAY MAKE SUCH CORRECTIONS OR REPLACE SUCH MATERIALS OR SERVICES AND CHARGE CONTRACTOR FOR THE COST INCURRED BY THE CITY THEREBY. WORKERS’ COMPENSATION. CONTRACTOR, BY EXECUTING THIS AGREEMENT, CERTIFIES THAT IT iS AWARE OF THE PROVISIONS OF THE LABOR CODE OF THE STATE OF CALIFORNIA WHICH REQUIRE EVERY EMPLOYER TO BE INSURED AGAINST LIABILITY FOR WORKERS’ COMPENSATION OR TO UNDERTAKE SELF-INSURANCE IN ACCORDANCE WITH THE PROVISIONS OF THAT CODE, AND CERTIFIES THAT IT WILL COMPLY WITH SUCH PROVISIONS BEFORE COM~vIENCING THE PERFORMANCE OF THE WORK OF THIS AGREEMENT. PRICE TERMS, (a)EXTRA CHARGES, INVOICES AND PAYMENT NO EXTRA CHARGES OF ANY KIND WILL BE ALLOWED UNLESS SPECIFICALLY AGREED TO IN WRITING BY CITY. ALL STATE AND FEDERAL EXCISE,SALES AND USE TAXES SHALL BE STATED SEPARATELY ON THE INVOICES. (b) TRANSPORTATION CHARGES. ANY TRANSPORTATION CHARGES WITH RESPECT TO WHICH CONTRACTOR IS ENTITLED TO RECEIVE REIMBURSEMENT SHALL BE ADDED TO CONTRACTOR’S INVOICE AS A SEPARATE ITEM, WITH RECEIPTED FREIGHT BiLL ATTACHED THERETO. (c) CONTRACTOR WARRANTS THAT THE PRICES FOR MATERIALS OR SERVICES SOLD TO CITY UNDER THIS AGREEMENT ARE NOT LESS FAVORABLE THAN THOSE CURRENTLY EXTENDED TO ANY OTHER CUSTOMERS OF THE SAME OR LIKE ARTICLES OR SERVICES IN EQUAL OR LESS QUANTITIES tN EVENT CONTRACTOR REDUCES ITS PRICE FOR SUCH MATERIALS OR SERVICES DURING THE TERM OF THIS AGREEMENT, CONTRACT AGREES TO REDUCE THE PRICES OR RATES HEREOF CORRESPONDINGLY. SCHEDULES OR DELIVERY, TIME IS OF THE ESSENCE OF THiS AGREElvtENT CONTRACTOR AGREES TO COMPLY WITH THE SPECIFIC SCHEDULE PROVIDED BY THE CITY OR AGREED UPON HERE WITHOUT DELAY AND WITHOUT ANTICIPATING CITY’S REQUIREMENTS. CONTRACTOR ALSO AGREES NOT TO MAKE MATERIAL COMMITMENTS OR SCHEDULING ARRANGEMENTS IN EXCESS OF THE REQUIRED AMOUNT OR IN ADVANCE OF THE TIME NECESSARY TO MEET THE SCHEDULE(S) OF THIS AGREEMENT, IF ,ANY. TRANSPORTATION, PACKAGING AND LABELING. /.L /ATERtALS OR SERVICES ARE TO BE PROVIDED; (a) F.O.B. PALO ALTO UNLESS OTHERWISE SPECIFIED; (b) WITH A PACKING LIST ENCLOSED tN CARTONS, WHICH INDICATE THE AGREEMENT NUMBER. EXACT QUANTITY AND DESCRIPTION’S CONCERNING ANY MATERtALS’SH!PMENT’S: (c) AND COMPLY WITH CURRENT PACF~AGING AND LABELING REQUIREMENTS PRESCRIBED BY D.O.T. 1) 2) 3) Warrant No.Date Amount 1) 2) 3) Warrant No,Date Amount A COR_D CERTiFiCATE OF LiABiLiTY iNSURANCE !DATE,M DO ) 02/20/2003 PR~-~UUC~ 325-3024 FAX (509)325-1803 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Moloney, O’Neill, Corkery & Jones, Inc,ONLYAND CONFERS NO RIGHTSUPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR1 ~06 N LineD] n, Suite #200 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. )kane, WA 99201 Jan Fenton INSURERS AFFORDING COVERAGE INSURED Skyhawks Sports Academy Inc et al INSURERA:Chicago Insurance Company P O Box 18529 ~~;~ ~..~_,NSURERB:Security Ins Co of Hartford Spokane, WA 99228 INSURER C: tHSURER D: I INSURER E:i COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLIC~’ PERIOD INDICATED. NOTWITHSTAND}NG ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERM, S, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR DATE (MM/DD/~Y) , DATE (MMtDDfYY! i LIMITSLTRTYPE OF INSUP-~NCE I POLICY NUMBER { POLICY EFFECTIVE POLICY EXPIRATION GENERAL LIABILITY GLS2021987 02/08/2003 02/08/2004 EACH OCCURRENCE i $i, 000,00C --i] COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (Any one fire)I S 50, OOC ~ CLAIMS MADE F~ OCCUR MED EXP (Any one pe ....)iS excluded A XJ Sports General PERSONAL&ADVINJURY iS 1,000,000 Liability GENERAL AGGREGATE Is 2,000,0013 GEN’L AGGREGATE LIMIT APPLIES PER:PRODUCTS- COMPIOP A.GG t $2,000,000--t POL’C Fil PR°" Fil LOC ECT AUTOMOBILE LIABILITY t COMBINED SINGLE LIMIT~ ANY AUTO ~_ (Ea accident) "~ ALL OWNED AUTOS i BODILY INJURY I SCHEDULED AUTOS l(Per person) ___j HIRED AUTOS BODILY INJURY I NON-OWNED AUTOS (Per accidenl) i~PROPERTY DAMAGE(Per accidenl)$ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT ANY AUTO OTHER THANAUTO ONLY:AGGI EXCESS LIABILITY i EACH OCCURREtlCE ~__~ OCCUR F----’] CLAIMS MADE AGGREGATE !$ ....... __~ DEDUCTIBLE {is I I i WC STATU-WORKERS COMPENSATION AND i .. ,TORY LIMITS j ER IEMPLOYERS’ LIABILITY i EL EACH ACCIDEHT ~] EL DISE/’,SE - ~A EMP 0’,’r-r! S E.L DISEASE- POLICY LIMIT OTHER 120-193-598L 02/08/2003 i 02/08/2004 i $25,000 Medical Maximum--_xces s AccidentB Medical !i $10,000 AD+D i$5,000 Dental Maximum $100 Ded DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS :ertificate Holder is listed as an additional insured, CERTIFICATE HOLDER I i ADDITIONAL INSURED; INSURER LETTER:CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Palo Alto, City of Attn Eric Christensen 1305 Middlefield Road Palo Alto, CA 94301 ACORD 25-S (7/97) EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TQ THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES AUTHORIZED REPRESENTATIVE- City of Palo Alto DepartmeJ~t of Comm~mity Services Recreation, Open Space & Sciences Division Skyhawks 12020 N. Mill Road Spokane, WA 99218-2861 Exhibit B Contractor agrees to have certificates of negative TB on file at their faciliLv for all instructorg of classes for children. Skyhawks 12020 N. Mill Road Spokane, WA 99218-2861 Exhibit C REVENUE SPLIT SCHEDULE FOR SUMMER ’03 CAMPS Camp fees for full day camps:$138 Skyhawks Commission:$88.50 per registration City Commission:$49.50 per registration (Soccer, Baseball, Roller Hockey, Multi-Sport & Basketball) Camp fees for ½ day camps except Golf: $126 Skyhawks Commission:$81 per registration City Commission:$45 per registration (Mini-Hawk, Jr. Hawk, Roller Hockey) Camp fees for Golf: Skyhawks Commission: City Commission: $136 $101 per registration $35 per registration Camp fees for week of July 4th full day camps: Skyhawks Commission: City Commission: $109 $70 per registration $39 per registration Camp fees for ½ day camps for week of July Skyhawks Commission: City Commission: $101 $65 per registration $36 per registration ***Non-resident fee is $12 DECLARATION OF EMPLOYEE SAFETY I Lg/~?~£ 571z.,~..5 _, as a representative of ..-~,.,a&;~E 3¢%/)7.5 ,Zb</i/Sg,",-~ (Your Name)(Organization’s Name)i,--~ ~. declare the safety of our staff and promise that we do not now and never will hire staff who have been convicted of the following: We do not now, and never will hire persons to teach our children’s progams who have been convicted of violating the following crimes: Penal Code sections 262, 261, 26t .5,262, 266, 266j, 267, 272, 273a, 273d, 273.5,285, to 289, inclusive, 311.4, 311.10, 311.1,314, 647.6. former Section 647a, or subdivision (a) or (d) of Section 647, or commitment as a mentally disordered sex offender under former .Article 1 (commencing with Section 6300) of chapter 2 of part 2 of Division 6 of the Welfare and Institutions Code. We do not nov,,, and never will hire persons to teach our children’s pro~ams who have been convicted, as a felony, of violating any of the following: Penal Code sections 2!1 (including the finding that they used a dangerous weapon in the commission of the robbery.,), 217.1, Chapter 8 (Commencing with Section 236), Chapter 9 (commencing with Section 240), or any offense specified in subdivision © of Section 667.5. 3.Our employees have not had more than three misdemeanor convictions during the immediately preceding ten-year period, of any, of the offenses specified in paragaph 2 of this declaration. 4.Our employees have never been disciplined or terminated from a job because of inappropriate behavior towards a person under the age of 18. I under penalty’ of perjury, under the laws of the State of Cali%mia declare that the foregoing is n-ue and correct, and that every, action has been taken to ensure the safeb’ of our employees who work with children under the age of 18. I have sig-ned this declaration on the day of ,"~-"q" 7" at ~>d~--,4.L/~- (Signature) (Print Name & Titlej