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Home My WebLink About2003-06-23 City Council (4)City of Palo Alto C ty Maria ep rt TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE:JUNE 23, 2003 CMR: 332:03 SUBJECT:APPROVAL OF CONTRACTS FOR HUMAN SERVICES RESOURCE ALLOCATION PROCESS FISCAL YEAR 2003-05 WITH AVENIDAS IN THE AMOUNT OF $434,708, PALO ALTO COMMUNITY CHILD CARE IN THE AMOUNT OF $435,512, PALO ALTO MEDIATION PROGRAM IN THE AMOUNT OF $65,641 AND ADOLESCENT COUNSELING SERVICES IN THE AMOUNT OF $89,782 RECOMMENDATION Staff recommends Council approve and authorize the Mayor to execute: Human Services Resource Allocation Process (HSRAP) 2003 through 2005 contracts over $65,000 with the following agencies: o:o Avenidas in the amount of $434,708, + Palo Alto Community Child Care (PACCC) in the amount of $435,512, + Palo Alto Mediation Progam (PAMP) in the amount of $65,641 ¯:" Adolescent Counseling Services in the amount of $89,782. BACKGROUND At its June !6, 2003 meeting, Council approved the funding of the 2003-05 Human Services Resource Allocations, with the exception of Adolescent Counseling Services, Avenidas, PACCC and PAMP. These four agencies are sole source contracts because they meet the criteria as set forth in CMR:I 18:99, "Proposed Human Ser,;ices Resource Allocation Process (HSRAP) Implementation Plan"; i.e. consideration for on-going services may be considered when the service meets the City of Palo Alto target population needs as described in the City’s Comprehensive Plan or Consolidated Plan. Services to seniors, children, youth, conflict/resolution and food were established, as priority needs. Sole source agencies were not required to submit proposals for HSRAP funding. The progams will be reviewed and contracts will be renewed contingent upon meeting performance objectives and standards. At the end of a four-year period, or 2005, staffwill initiate a "Letter on Interest" process to determine if there are other non-profit agencies interested and capable of rendering the same quality of services to the City of Palo Alto. CMR:332:03 Page 1 of 2 DISCUSSION The Finance Committee recommended a sole source allocation of $943,018. The sole source funding allocations are as follows: Avenidas, which provides a comprehensive system of services to senior citizens, was recommended for $434,708 []Palo Alto Community Child Care (PACCC) which administers the City subsidy for child care to low-income families, was recommended for $435,512 [] Second Harvest Food Bank, which is the sole provider for food in Santa Clara Count?,, and the City of Palo Alto, was recommended for $7,159 [] Palo Alto Mediation Program, which provides mediation services to Palo Alto and implements the Mandatory Response Program that is part of the City’s Mandatory Discussion for Disputes between Landlords and Tenants Ordinance, was recommended for $65,641 In addition, Adolescent Counseling Services contract is included in this report because its contract exceed $65,000 and requires City Council approval. Adolescent Counseling Serwice is recommended for $89,782 to provide comprehensive services to students and families in the Palo Alto Unified School District’s secondaw schools. RESOURCE IMPACT The HSRAP funding will provide $1,278,853 in General Fund support to eighteen programs, fourteen HSRAP agencies and four sole source agencies. The HSRAP funding of $1,278,853 is reflected in the Community Services Department’s proposed budget for 2003-05. ENVIRONMENTAL REVIEW This program is not a project as defined by the California Environmental Quality Act (CEQA); and is not subject to CEQA requirements. ATTACHMENTS Attachment A: Finance Committee’s HSRAP Funding Allocations Recommendations Attachment B: CMR 205:03 KATHY E SPINI~;A-HOWARD...~~ Director of Human Setwices .... \ ’~ DEPARTMENT HEAD: CITY MANAGER APPROVAL: PAUL THILTGEN Director of Community Services ) j A-l ig o --- Assistant City Manager CMR:332:03 Page 2 of 2 Attachment B TO:HONORABLE CITY COUNCIL ATTN:FINANCE COMMITTEE City of Palo Alto C ty Manager’s Report FROM: CITY MANAGER DEPARTMENT: COMMUNITY SERVICES DATE:APRIL 1, 20~)3 CMR: 205:03 SUBJECT:PROPOSED FISCAL YEAR 2003-05 HUMAN SERVICES RESOURCE ALLOCATION PROCESS FUNDING RECOMMENDATIONS REPORT IN BRIEF This report transmits the Human Services Resource Allocation Process (HSRAP) Allocations Committee funding recommendations for fiscal year 2003-05 (Attachment A). the Human Relations Commission’s HSRAP PrioriD’ of Needs for fiscal year 2003-05 (Attachment B), the Human Relations Commission’s HSRAP funding recommendations (Attachment C)and the proposal summaries submitted for funding consideration (Attachment D). The funding recommendations wil! provide $1,278,853 to eighteen progams under a r, vo- year contract. This amount represents a 1.5 percent decrease in the Human Services Division contract budget from last year’s budget. In past years, the HSRAP allocation has included a Consumer Price Index (CPI) increase for the recommended agencies. This year staff recommends a temporary suspension of the CPI increase to the recommended agencies, due to the down turn in the economy. This will result in no increase to the HSRAP base budget for 2003-05. The report discusses funding criteria, funding rationale and current human service priorities. This report also reviews coordination efforts with the CommuniD Development Block Grant (CDBG) process. CMR:205:03 Page 1 of 6 o The Request for Proposals (RFP) process has been expanded to a wider distribution base in order to reach a more diverse and a greater pool of providers. The RFP was made available online to increase accessibility to the document. The HSRAP and the CDBG processes were coordinated to maximize resources and streamline the City’s human services funding approach. Coordination involved specifying what funding requests each fund would entertain, adopting the same request for proposal schedule and conducting a joint bidder’s workshop for interested non-profit providers. Palo Alto Mediation Program was determined to fulfill the definition of a sole source agency together with Avenidas, Palo Alto Community Child Care and Second Harvest Food Bank, which provide mediation, senior services, child care subsidies and food respectively. These agencies are sole source contract agencies because they meet the criteria as set forth in CMR:118:99, "Proposed Human Services Resource Allocation Process (HSRAP) Implementation Plan"; i.e. consideration for on-going services may be considered when the service meets the City of Palo Alto target population needs as described in the City’s Comprehensive Plan or Consolidated Plan. Services to seniors, children, youth, conflict/resolution and food were established as priority needs. Sole source agencies were not required to submit proposals for HSRAP funding. The progams will be reviewed and contracts will be renewed contingent upon meeting performance objectives and standards. At the end of a four-year period, or 2005, staff will initiate a "Letter on Interest" process to determine if there are other non-profit agencies interested and capable of rendering the same quality of services to the City of Palo Alto. HSRAP funding requests were reviewed to determine if they addressed the community Priorit’~~ of Needs established by the HRC for fiscal year 2003-05. Proposals that did not address the priority of needs were removed from further funding consideration. Funding requests are for a two-vear period only. Council policy, enacted in 1993 (CMR143: 93), limits available funds to $1,278,853. This amount does not include a CPI for fiscal year 2003-05 for the HSRAP base budget. The HSRAP Allocations Committee recommended $947,955 to the sole source agencies. The funding recommendations were as follows: Avenidas, which provides a comprehensive system of services to senior citizens, was recommended for $436,972. o Palo Alto Community Child Care (PACCC), which administers the City subsidy for child care to low-income families, was recommended for $444,400. ~ Second HarYest Food Bank, which is the sole provider for food in Santa Clara Counb," and the City of Palo Alto, was recommended for $7,455. Palo Alto Mediation Program, which provides mediation services to Palo Alto and implements the Mandato~~ Response Program that is part of the City’s Mandator? CMR:205:03 Page 3 of 6 10.Community Technology Alliance (CTA) is recommended for $13,853 to provide access to subsidized housing units in Palo Alto and Santa Clara County through its searchable website, Housing SCC. In addition, CTA will continue to provide voicemail to Palo Alto’s non-profit agencies serving the homeless population. 11.La Comida de California is recommended for $30,200 to provide hot meals for Palo Alto’s senior citizens. The agency provides a hot lunch at the Avenidas Senior Center and Stevenson House five days a week. La Comida also provides a hot lunch eve~,’ Wednesday at the Senior Friendship Day Program at Cubberley Community Center. 12.InnVision/Urban Ministry is recommended for $30,884 to provide hot meals to the homeless and low-income people in Palo Alto. The meals are provided in local churches and synagogues six times per week. 13.Support Network for Battered Women is recommended for $18,412 to provide crisis intervention, legal advocacy and shelter to victims of domestic violence. 14.Peninsula Center for the Blind & Visually Impaired provides rehabilitative services to Palo Alto’s blind and visually impaired residents and is recommended for $8,975 ALTERNATIVES TO STAFF RECOMMENDATION The Ci~’ ofPalo Alto’s Human Relations Commission, at their meeting on March 13, ,,00~, put forth an alternate proposal. The I-tRC recommendations are (Attachment C). The HRC recommends reducing by 4 percent three of the sole source agencies; Avenidas. Palo Alto Community Child Care and Second Harvest Food Bank from the past year’s allocation. The HRC is also recommending that the Palo Alto Mediation Program maintain it’s past year allocation with a 4% reduction. The funds generated from the 4 percent reduction from the sole source agencies would be reallocated to three agencies in order to keep them at their past year allocation. These agencies are: +MayView Health Center +YWCA-Youth Community Services +InnVision/Urban Ministry of Palo Alto The balance available will be distributed among the other eleven agencies. RESOURCE IMPACT The HSRAP funding recommendations will provide $1,278,853 in Genera! Fund support to 18 programs, fourteen HSRAP agencies and four sole source agencies. The HSRAP funding recommendation of $1,278,853 is reflected in the Communi~~ Services Department’s proposed budget for 2003-05. CMR:205:03 Page 5 of 6