HomeMy WebLinkAbout2003-06-23 City Council (10)C ty Manager’s Reper| 3
HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT:POLICE
DATE:JUNE 23, 2003 CMR:314:03
SUBJECT:APPROVAL OF AMENDMENTS EXTENDING AG~EMENTS
WITH THE CITIES OF MOUNTAIN VIEW AND LOS ALTOS AND
THE TOWN OF LOS ALTOS HILLS FOR ANIMAL CONTROL
AND SHELTERING SERVICES FROM JULY 1 TO DECEMBER 31,
2003
RECOMMENDATION
Staff recommends that the City Council approve the attached amendments extending
agreements with the cities of Mountain View and Los Altos and the town of Los Altos
Hills for animal control and sheltering services from July I to December 31, 2003.
DISCUSSION
The City of Pato Alto has provided animal control and sheltering services to the cities of
Mountain View, Los Altos, and Los Altos Hills since August 1993. The current
a~eements expire on June 30, 2003. Staff has also initiated contract negotiations with
the cities of Sunnyvale and Cupertino for animal sheltering services, which would require
an expansion of the existing Palo Alto Animal Shelter (CMR:471:02). Because Palo Alto
has reached its capacity for kenneling and housing for dogs and cats, in order to provide
services to Sunnyvale and Cupertino, additional kennel space, cat rooms, and veterinary
treatment rooms would be necessary. In addition, various physical improvements
detailed in the Palo Alto’s Infrastructure Management Plan (IMP) for the Animal Shelter
would be required. Each of the contract cities will share in the capital costs for facility
improvements. Before detailed space needs can be determined, Palo Alto requires a
commitment from the current client cities as to their intentions of continuing to contract
on a long-term basis with Palo Alto for animal control and sheltering services. Staff has
been in contact with representatives from each of the cities and they have expressed a
strong desire to continue contracting for services with the City of Palo Alto.
CMR:314:03 Page ! of 3
The additional animals that will be handled at the shelter will also affect the operational
costs to the three current client cities. As a result, staff has initiated discussions with a!!
five cities for long-term a~eements. Additional time is needed to finalize the long-term
a~eements because of the complexity associated with allocation of capital improvement
costs. By amending the current operational contracts, staff will have the additional time
required. Staff anticipates bringing the long-term contracts to Council in early
September.
RESOURCE IMPACT
Under the current a~eements with Mountain View, Los Altos and Los Altos Hills, costs
for services are based upon the actual number of animals handled for each city. Fiscal
year 2003-04, operational revenues are being increased by $21,138 to accommodate the
increase in costs to provide services to the contract cities.
POLICY IMPLICATION
This plan is consistent with current City policies.
ENVIRONMENTAL REVIEW
This is not a project under CEQA.
ATTACHMENTS
Attachment A:
Attachment B:
Agreement Amendments
CMR:471:02
CMR:314:03 Page 2 of 3
PREPARED BY:
DEPARTMENT HEAD REVIEW:
Sandra Stadler
Superi,n~endent Agimal/8-’erv, q ces
Lynne Jbhnson
Police Chief
CITY MANAGER APPROVAL:
Emily Harrison
Assistant City Manager
CMR:314:03 Page 3 of 3
P, 06 ~
AMENDM~I~T TO AGREEM~T FOR EMY-!%GENCY
CONTROL AND S~ELTER~NG SERVIC~.S
RRTWREN THE C~TY OF PALO ALTO AND
CITY OF MOUNTAL~ VIE~
This Amendment to the Agreement for ~nergency Animal
Control and Sheltering Services is made this __ day of ,
2003, by and between the City of Palo Alto ("Palo Alto~) and the
City of Mountain View ("Agency-).
RECITALS
W~EREAS, the parties entered into an Agreement dated
September 26, 2000, for Palo Alto to provide animal control and
sheltering services, and particularly those associated with dogs
running at large and with rabies prevention, to Agency commencing
on October !, 2000, and terminating on June 30, 2003; and
WHEKEAS, the parties now wish to extend ~he term of that
Agreement for an additional six months in order to complete
negot±ation for a new long term agreement;
NOW, THEREFORE, in consideration of the following
covenants, terms, and conditions, the parties agree:
SECTION i.Term.
The term of ~he Agreement is e~tended for an additional
six (6) months commencing on July I, 2003, and terminating on
December 31, 2003.
.SECTIQN 2.Compens a t i on.
Agency shall pay to Palo Alto for all services pxovided
under this Amendment to the Agreement for the six months additional
term in two equal payments due and payable on or before August I,
2003 and November i, 2003, an estimated amount for the six month
period equivalent to Agency’s projected share computed on the basis
of Palo Alto’s FY 03-04 budget for annual services.
The first quarterly payment shall be due and payable on
August I, 2003. The second quarterly payment shall be payable on
November i, 2003. Palo Alto shall submit quarterly billing
statements to Agency, as a courtesy reminder, but inadvertent
failure or lateness of such billing shall not alter Agency’s
obligation to make any payment in a timelymanner.
0044320 1
SECTION 3.Terms and Conditions Unaffected.
Excep~ as expressly amended herein or as necessar~!y
amended by implication, al! terms and conditions of the Agreement,
including all r~ghts and obligations of the pa~ties, shall ~emain
in £ull force a~d eff.ec~ under.this~Amendment to the ~g~eemento
IN WITNESS WHEREOF, the parties have executed this
Agreement ~n Palo Alto, County of Santa Clara, California, on the
date .first above stated.
~PALO ALTO"
CITY OF PALO ALTO
"AGENCY"
CITY OF EOLrNTAIN VIEW
Mayor Mayor
ATTEST:ATTEST:
City Clerk
APPROVED AS TO FORM:
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
City Attorney
Assistant City Manager
Police Chief
Director of
Administrative Services
~~T TO AGREEME~ FOR A~IMAL CONTROL
AND SHELTERING SERVICES
BET~EN THE CITY OF 9ALO ALTO AND THE
CITY OF LOS ALTOS
This Amendment to the Agreement for Animal Control and
Sheltering Services is made this __ day of _, 2003, by and
between the City of Paio Alto ("Paio Alto") and the City of Los
Altos ("Agency").
RECITALS
WHEREAS, the parties entered into an Agreement dated
September 27, 2000, for Palo Alto to provide animal control and
sheltering services, and particularly those associated with dogs
running at large and with rabies prevention, to Agency commencing
on October i, 2000, and terminating on June 30, 2003; and
WHEREAS, the parties now wish to extend the term of that
Agreement for an additiona! six months in order to complete
negotiation for a new agreement;
NOW, THEREFORE, in consideration of the following
covenants, terms, and conditions, the parties agree:
SECTION I.Term.
The term of the Agreement is extended for an additional
six (6) months commencing on July i, 2003, and terminating on
December 31, 2003.
SECTION 2.Compensation.
Agency shall pay to Paio Alto for all services provided
under this Amendment to the Agreement for the six months additional
term in two equal payments due and payable on or before August !,
2003 and November i, 2003, an estimate amount for the six month
period equivalent to Agency’s projected share computed on the basis
of Palo Alto’s FY 03-04 budget for animal services.
The first quarterly payment shal! be due and payable on
August !, 2003. The second quarterly payment shall be payable on
November i, 2003. Pa!o Alto shall submit quarterly billing
statements to Agency, as a courtesy reminder, but inadvertent
failure or lateness of such billing shall not alter Agency’s
obligation to make any payment in a timely manner.
030424 cl 004432
SECTION 3.Terms and Conditions Unaffected.
Except as expressly amended herein or as necessarily
amended by implication, all terms and conditions of the Agreement,
including all rights and obligations of the parties, shall remain
in full force and effect under this Amendment to the Agreement.
IN WITNESS WHEREOF, the parties have executed this
Agreement in Palo Alto, County of Santa Clara, California, on the
date first above stated.
"PALO ALTO"
CITY OF PALO ALTO
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Attorney
APPROVED:
"AGENCY
City Manager
ATTEST :
~ttorney
Assistant City Manager
Police Chief
Director of
Administrative Services
03042,~ cl 0044321 2
APR-29-2003 TUE I0:51 AM NO,P, 04~
AME.~IDMENT TO AG~ FOR EMERGENCY ANIMAL
CONTROL AND SHELTERING SERVICES
BETWEEN THE CITY OF PALO ALTO AND THE
TOWN OF LOS ALTOS HILLS
This Amendment to the Agreement for Emergency Animal
Contro! and Sheltering Services is made this __ day of ,
2003, by and between the City of Palo Alto ("Palo Alto") and the
Town of Lo~ Altos Hills (~Agency").
R~CITALS
WHEREAS, the parties entered into an Agreement dated
September 26, 2000, for Palo Alto to provide animal control and
sheltering services, and particularly those associated with dogs
running at large and with rabies prevention, to Agency commencing
on October i, 2000, and terminating on June 30, 2003; and
WHEREAS, the parties now wish to extend the term of that
Agreement for an additiona! six months in order to complete
negotiation for a new long term.agreement;
NOW, THEREFORE, in consideration of the following
covenants, terms, and conditions, the parties agree:
SECTION i.Term.
The term of the Agreement is extended for an additional
six (6) months commencing on Ju!y i, 2003, and terminating on
December 31, 2003.
,SECTION Compensation..
Agency shall pay to Palo Alto for all services provided
under this Amendment to the Agreement for the six months additional
term in two equal payments due and payable on or before August i,
2003 and November i, 2003, an estimated amount for the six month
period equivalent to Agency’s project share computed on the basis
of Palo Alto’s FY 03-04 budget for animal services.
The first quarterly payment shall be due and payable on
August i, 2003. The second quarterly payment shall be payable on
November I, 2003. Palo Alto shall submit quarterly billing
statements to Agency, as a courtesy reminder, but inadvertent
failure or lateness of such billing shall not alter .Agency’s
obligation Lo make any payment in a timely manner.
flPR-29-2003 TUE 10~52 fin FAX NO,P, 05
SECTION Terms and Conditions Unaffected.
Except as expressly amended herein or as necessarily
amended by implication, all terms and conditions of the A~reement,
including al! rights and obligations of the parties, shall remain
in. f~!l force a.nd.-effect under-.this Amendmen~ ~o.the Agreement.
IN WITNESS WHEREOF, the pamties have executed this
Agreement in Palo Alto, County of Santa Clara, California, on the
date first above stated.
"PALOALTO"
CITY OF PALO ALTO
~AGENCY~
TOWN OF LOS ALTOS HILLS
Mayor Mayor
ATTEST:’ATTEST:
City Clerk
APPROVED AS TO FOR~:
City Clerk
APPROVED AS TO FORM:
Senior Asst. City Ahtorney
APPROVED:
City Attorney
Assistant City Managex
Police Chief
Director of
Administrative Services
City
City of Palo Alto
Manager’s Report
TO:HONOtLkBLE CITY COUNCIL
FROM:CITY MANAGER DEPA_RTN~ENT: POLICE
DATE:
SUBJECT:
DECE~BER 9, 2002 CM2R:471:02
7CONCEPTUA-L A_PPRO~, AL FOR C ONTtL4CT ~’~TH TI~ CITY
OF SU~ZALE TO PRO~rIDE ;~N~xL SI-IELTER1-NG
ASSOCL4TED SERVICES
REC O.,L’~END A TI O N S
Staffreconm~ends that Council conceptually approve a.contract with the CiV of Sum~)a~ale to
C1 ~,dt~provide animal sheltering and associated sen;ices. Sta~ beheves that tiffs pam~ership will .....~
efficiencies and oppo~5ties for ~proved se~-ices at lower overa!l costs to all users of fl~e
Palo Alto ~imal Shelter (P,~kS), as well as provide ongoing General Fund 5come.
BACKGROU~
Since 1993, the Cit-y of Palo Alto has provided regional animal control services to the cities of
Mountain View, Los Altos, and Los ,~dtos Hills. Under the a~eements with the tl~ee cities,
Palo Alto Animal Control Officers (ACOs) respond to al! sick and injured, dead, agN’essive and
dangerous animal cal!s-for-service and transpo~ the animals to the PA_AS where they are
housed, and if necessary, receive medical attention.
Recently, representatives from the City of Suma3~’ale approached Palo Alto staff regarding the
possibilib’ of Palo Alto providing sheltering and associated services. Smm3,~’ale is currently a
member of a Joint Powers Authority (JPA) with six other cities that was developed to fom~ the
Silicon Valley AnimaI Control Authority’ (SVACA), with the goal of providing anima! control,
shelter, and related services to the seven cities. Under the YPA, SVACA secured an a~eement
with the Hmnane Socieb, for sheltering services until such time a new SVACA shelter can be
built. Unlike the other cities, Sumq)wale elected to retain its existing animal control services that
are administered by the Smm3wale Departmen~ of Public Safety..After receiving information
about significantly increased operational costs, together with its very large share for the
construction of a new shelter, Sunn?wale requested a proposal from Palo Alto as a potential
alternative. This report provides haz%nnation related to a proposa! provided to Sunn?~ale,
C5~R:471:02 Page i of 5
including costireYenue estimates and Capital Improvement Pro~am (CIP) cost pr0j ections. The
Cib. of Sum~yvale has requested a similar proposal from SVACA. Sum~)~ale must detemin~
which proposal to accept prior to December 31, 2002, so that it can notifh, SVACA of its
decision.
DISCUSSION
Discussions with the City of Surmyvale were initiated in Sepfember 2002. Staff from the
Sunn)~;ale Ci~’ Manager and City Attorney’s Offices, and the Finance and Public Safeb,
Departments met with representatis,es of the Palo Alto Police Depamnent. The purpose of these
meetings was to obtain specific information about services required by Sm~ny~,ale and the
potential of Palo Alto providing those services. Staff from Palo Alto’s Administrative Sera,ices.
Public Works, Planning, and Police Departments developed a proposal that was submitted to
Sunny~ale on November 19, outlining the sen, ices Palo Alto would be able to provide for a
minimum of 20 years. The proposal (Attactmaent 1).details the spec.iilc sen~ices Palo Alto would
provide, estimated ongoing operational costs, and projected capital costs that would be needed
in order to house Sunn.~’ale’s anhnals, along with an estinaated thneline for implementation.
This business plan has been reviewed by the City Auditor, and the Auditor’s memo is included
in the Council packet.
Cun’ently, under the a~eements with Los Altos, Los ,adtos Hills, and Mountain View, costs for
sen~ices are based upon the actual number of animals handled for each cib~. A percentage is
¯ calculated by dividing the total number of animals handled by PAAS bythe number of animals
that ori~nated from each cib’. Staff would use the same formula for charging Sum~)~,ale.
However, because Sunnyvale would continue to provide its own animal control sen’ices and
would only need sheltering and associated services, Sunn?a~ale would onlybe charged for those
specific services. Staff has contacted the other partner cities and all are supportive of tNs
proposal since all cities, including Palo Alto, would realize a reduction in ongoing operational
costs. Because the three other cities’ contracts expire h~ July 2003, staff has already had
preliminary, discussions with them regarding their ageements. While they are unable to make
any conm~im~ents at this time, they have indicated that they would be amenable to discussing
possible longer-term a~eements, especially with lower ongoing operational costs. Staff
believes the residents of Palo Alto would benefit from tlzis a~angement bott’~ tMough
operational efficiencies, an expanded P.’~_S, and additional income to the General Fund.
StaI%in~ - The increase in the number of animals associated with Surm?,~,ale will require !.5
additional FTEs for the Police Department Specifically. a .5 Veterinary ~ ~ ~’¯I ec,ma~c~an,. 5 ~Q-imal
Attendant, and a .5 Animal Services Specialist would be needed. Under the proposalpresented
to Sunn?~ale, the first year salary and benefit costs for these staff would be the responsibility of
Surmyvale. In subsequent years, because Palo Alto and the other contract cities would receiYe
the benefit of the additional staff, the salary and benefit costs would be shared by the five ci~ies.
Because of the addition of only 1.5 FTEs, staff believes that there will not be any impact to
supervisory span of control.
Capital Improvements - Because Palo Alto has reached its cap’acity for kenneling and housing
for dogs and cats, in order to provide services to Sunn)~ale, additional kennel space, cat roonts,
and veterinary treatment rooms would be required. Specifically, the cat rooms would have to be
enlarged, eight new dog kennels with an adjoining storage area would have to be added, and
additional space for a small animal room and veterinary receiving/treatment area would be
required. The increased kennel space need is estimated to be about 2,448 square-feet and the
additional shelter space is estimated to be about 2,023 square feet.
Planning staff has reviewed the proposed addition to the current PAAS to determine whether it
is consistent with the Palo Alto Munic.ipal Ser~;ices Center (MSC) Master Plan (A~achment 2).
Three components to the PAAS complex were included in the plan that was adopted by the Cib~
Council in 1987:500 square feet of additional office space, 2,000 square feet of wildlife
achatinistrative functions, and a wildlife rehabilitation area.
~[.’~le the wildlife rehabilitation area is not quantified in the nmTative poilion of the Master
Plan, based upon the schematic portion of the plan, about 5,000 square feet was designated for
that area. The orig-inal intent for the use of the rehabilitation area at the time the Plan was
adopted was for the use by Wildlife Rescue, the organization that the Cib~ contracts with for
handling live wildlife. In 1997, Wildlife Rescue initiated a capital campaig-n in efforts to raise
money to help fund a wildlife facility adjacent to P,~L~S. However, it detemained that it was not
feasible to direct its resources for a new facilib~.
Planning staff has concluded that the additional kennels needed for expansion are comparable to
the cages, shelters and aviaries that would have been built if the wildlife facilib~ had been
located on the site. As a result, the 2,448 square z%et needed for the new kennels would be
consistent with the MSC Master Plan and is considerably tess square footage than the 5,000
square feet planned for the wild life rehabilitation area. The 2,023 square feet needed for
additional cat rooms, veterinary exan~_nation and small aninaat rooms results in a total expansion
of P;Q~kS of 2,48~ square ~eo, which is less than the 5,000 square feet of additional
office/administration space aIlowed by the MSC Master Plan. As a result, staffbelieves that the
proposed expansion is consistent with the current MSC Master Plan.
C3i~t,t:471:02 Page 3 of 5
Smmyvale has indicated it would not have a challenge in meeting its share of capital costs. In
Palo Alto’s Infrastructure Management Plan (IMP), two major projects are scheduled to be
completed at PAAS, one in 2004-05 and the other between 2008-2011. These projects would
need to be completed regardless of providing services to Surmyvale. Palo .Alto and the three
other contract cities would pay for the costs related to Americans with Disabilities Act (ADA)
modifications, seismic up~ades, and other renovations. In order to expedite this project,
SunnyYale would be willing to work with the other contract cities to potentially front their share
of the capital costs. Staff believes that the services can be provided to the Cib. of Sunn)~ale
without any adverse impact to the residents of Palo Alto or the three cmTent contract cities.
Staff" would return to Council with the finalized a~eement for approval.
RESOURCE IMPACT
The proposed agreement with Smmyvale would be for a minimum of 20 years, with an option
for an additional 10 ),ears. Included in the attached proposal are operational cost breakdowns
based upon 2001-2002 actual costs. Using 2002 dollars; Palo Alto’s anticipated revenue with
the addition of Sunnyvale would be approximately S80,000 for the first year of ser~4ce. As
stated earlier, because Palo Alto and the three other contract cities would begin paying a share
for the additional 1.5 FTEs in the second m~d subsequent years, Palo Alto’s net annual revenue
would be approxhnately S40,000 in 2002 dollars from that point forward.
Based upon the experience with fl~e other contract cities, additional revenue may be expected for
PaIo Alto as Sunn?~,ale residents utilize the services of the Spay/Neuter, impound and
vaccination fees, and retail sales. Staff anticipates that approximately $17,000 in additional
annual revenue, all of which would belong to Palo Alto, would be expected. Staff has also had
com’ersations with Surm)~’ale regarding a potential annua! surcharge or ~host fee’; in the amount
Of $15,000 to $20,000 that Palo Alto would receive from Sunnb~,ale. The specific amount of"
this surcharge would be determined at the time of actual contract negotiations.
Palo Alto’s estimated share of e\nansion costs are about $480,000. As noted above, in the 10-
year IMP approximately $526,000 had been identified for various physica! improvements to the
P;%~_S. They inciude CIP 10500 for mechanical and electrical renovations in the amount of
$193,000 that had been proposed for 2004-2005 and $163,000 for a new roo( flooring and
painting that would have been proposed within the next five to seven years. Approxin~ately
$10,000 is included in PuNic Works budget for ADA modifications for PA_4$. Included in the
2002-03 Capital Improvement Plan (CIP) is a $160,000 project (10306) for isolation kennels.
This project was identified as a safety issue and because it has no relationship to the possible
C5’fR:471:02 Page 4 of 5
provision of services for Sunn?~vale, Sunn?~ale would not be charged for this project.
Attachir~ent 3 reflects Palo Alto’s estimated capita! costs.
POLICY L~([PLICATIONS
Approval of the a~eement is consistent with existing City policies.
EN~’~RO NM~NT,~L ASSESSMENT
An environmental review would be completed at the time of final design. The proposed P~%~S
facility expansion is consistent with the Baylands Master Plan.
ATTACHMENTS
Attachment 1"
Attactmaent~.’"
Attachinent 3:
PREPARED BY:
Anima! Sheltering Services Proposal for the City of Smm?~’ale
Municipal Services Center Master Plan po~ion related to Animal Sep¢ices
Complex
Matrix Reflecting Palo’Tklto’s CIP~.osts
L~ ~’-N.~-Et JOHNS ON
Assistant Police Chief
DEPARTMENT HE,~d):
PATRICK DX~J~R
Chief of Police
HARRISON
Assistant CitV Manager
CM_R:471:02 ~ ~~ a~,e 5 of 5
Proposal To Provide the CiUT of Sunn3~’ale
Animal Sheltering and Associated. Services
The City of Smmyvate has requested the City of Palo Alto to provide a proposal for
sheltering and associated set,rices for domestic animals belon~g to Sunn)~’ale
residents for a minimum of twenty (20) years. Tl~is document includes a detailed list
of the services to be provided, estimated ongoing costs, estimated capital
improvement estimated costs, and a tin~eline for implementation.
The City., of Palo A_Ito believes that it can provide professional, cost-efficient, and
effective sheltering and associated services to the Cib; of Smmyvale without any
adverse impact to the level of service provided to the residents of PaIo ,adto and the
other contract cities.
Background
From 1934 to 1972, the Palo Alto’s .Qfimal Control Progrmn consisted of Animal
Control Of Scers who ei~orced the City’s Mmficipal Code sections regarding the care
and keeping of animals. The City of Palo Alto opened the Animal Services and
Placement Center on East Bayshore Road in 1972. The Low-Cost Spay and Neuter
Clinic opened approximately one year later in August 1973.
In mid-1993, the City of PaIo Alto entered into a~-eements with the cities of
Mountain View, Los Altos and Los Altos Hills for regonal animal control services.
The current contracts with these cities include emergency a~aI control services
and sheltering and enforcement of State and local laws and dog licensing. Pato Alto
Animal Control Officers (ACOs) respond to all sick and injured, dead, ag~essive
and dangerous animals. Anhnals are transported to Pato Alto Anin:tal Se~ices
(P,QkS), where they are housed, and if necessary, receive medical treatment. Palo
Alto employs a full-time veterinarian who provides required medical care. After
hours, Palo ,adto has a contract with South Peninsula Emergency Veterinary Clinic
and several other locaI veterinarians to care for sheltered animals during times when
the Cib’ veterinarian is not available.
Attempts to rcmzite lost pets with their owners are a priority. Cu~entiy, PAAS
return-to-owner rate for dogs is about 65 percent. Those aninaals tha are not
redeemed are evaluated to determine their adoptability. Of those dogs and cats tha
are put up for adoption, about 95 percent are successfuIIy placed in new homes.
P~&kS staff members who are certified as euthanasia teclmicians hmnanely cuthanize
animals that are deemed unadoptable due to their medical condition or behavioral
275 Forest Avenue
Palo/-alto, CA 94301
650.329.2406
650.329.2565 fax
650.6t7.3120 Ad~rdms~a.Vion fax
problems. Euthanasia is done by an injection of sodium pentobarbital. Animals that
are approved for adoption are held for an indeterminate amount of time (average of
~vo to four weeks) with the hopes of fmding an appropriate new home.
Pa]o Alto operates a Spay/Ncuter Clinic and provides vaccination and microchipping
ser~,ices for animals. These services would be available to Smm)aTale residents.
Because the costs to provide these services are not shared by contract cities, all
revenue associated with them are retained by the City ofPalo A_lto.
Disposal of dead animals is currently done by Koefran Industries. Koefran offers
both communal and private cremation and the cost is charged to the anhnal owner.
Proposed Sendces for the City of Sum~wale
Based upon Su~my~.’ale’s 1,829 average tota! of dogs, cats and others, the Cib; of
Palo ,~dto offers the following sen,ices that would be the responsibitib* of Palo Alto
staff:
1)Genera! care of all anhnals arriving at P,~_~S including: daily feeding,
sheltering, cleaning and requfred medical care.
2)Hotdh~g of all stray animaIs for seven days for owner redemption.
3)Attempts would be made to match lost m~imals with their owners.
4)Evaluation of al! animals for adoption.
5)Maintenance of records on each animal.
6)Perfoma spayineuter surgeries and microchip all adoptable animals.
7)Hmnanely euthanize anhnals maavailabte for adoption because of health or
behavior.
S) Disposal of all dead domestic and wiid animals (except adult deer).
9) Provide intake services for any surrendered animal from residents of
Sm~y~ate.
10) Provide witness testimony as to the temperament of annuals being sheltered at
1!)Provide training to Surmyvale’s ACOs regarding P.~_&S policies and
procedures. Sunnywale’s ACOs would be required to become State certified
euthanasia tectmicians.
12) License all mtlicensed dogs.
Smm?~ale ACOs would be responsible for the following tasks:
1)
s)
4)
Transportation and delivery of animals to P~S.
At the time of arrival at P,Q&S, complete the intake process for each animal,
dead or alive, via the Chameleon soft-ware pro~am.
)fitial ke~zneling of each anhnat and provide the animal with food, water and
bedding.
Additional information on an_hnals being housed at P,%zkS must be provided
innnediately upon discovery.
Vaccinate incoming dogs for canine distemper "D~,~,PP) and cats for feline
distemper (FVRCP).
6)If an animal requires medical evaluation or treatment upon arrival at P~QiS,
veterinary staff must be notified.
7)Scan al! arriving domestic animals, including dead animals, for a microchip
prior to placement.
8) Euthalffze unweaned animals, upon arrival to shelter; according to P,~4_S
veterinarian" s criteria.
9) Monitor m~d release quarantined animals quaraa~tined at PA_AS Chameleon at
the end of the quarantine period.
10)Decapitate and provide transportation to the Count), Health Department an),
suspect rabid animal.
The Sunnb~a!e Depm-tment of Public Safety would assume all responsibility for the
investigation of animal cruelty in the City of Sunn?wale and for conducting all the
dangerous/vicious animal hearings as required by law, unless other arrangements are
made. The costs for long-term housing and/or medical tTeatment for animals in these
categories will be accrued and in~,oiced based on actual costs and would be the
responsibilib~ of Sum~b~’ale.
Hours of Operation: The P,Q&S is open to the public fiom 11:00 a.m. to 5:30 p.m.,
Monday through Saturday and is closed Sundays, holidays and eyeD other Friday.
Sum~)~.,ate ACOs would be provided access to P,Q&S during nighttime and other off-
hours.
Feral cats: P~,Q4_S currently rents humane traps to the residents of Palo Alto and the
regional cities it services for the purpose of trapping feral cats. The City of
Sum~yvale has humane box traps available to its residems at no charge. P_£~S will
not duplicate tiffs service unless other arrangements are made. Feral cats wil! be
accepted ixore Sm~nyvale residents either o~er the counter at PAAS or from
Surm~-,,ale;s _field officers. Feral cats are held for a minh~:mm of 72 horns. It" P_~zkS
s~aff ascertains a cat is truly feral, it will be euthanized. The Spa); and Neuter Clinic
participates in a number of pro~ams desi~ed to control the number of feral cats
through a trap and release policy. Stukn)~;ale residents would be encouraged to
participate in these pro~ams.
Wildlife: Live wildlife of any tdnd will not be sheltered at PAA_S. PaD Alto
cunentty contracts with Wildlife Rescue for the handling of live wildlife. It is our
understandin~ that Sunn)~ale contracts with Silicon VaLley Wildlife Rescue for
these sen~ices. Palo .<o wil! dispose of dead wildlife. Palo A_lto contracts with a
disposal sen,ices vendor who picks up the dead animals once a week. The dead
animals are rendered at the vendor"s site.
ONGOING SERVICE COST ESTIf’L4TES
Fomaula for .%maual Costs
Palo ,~lto determh~es the costs for contract cities based upon the actua! number of
mzimals handled for each cib~. As an exmnple, if !,000 ax*~imals are processed at
3
PA_&_S during a year, they are broken down by the cib, of origin. A percentage is
calculated by dividing the total number of animals handled by the number that came
in from the specific city (e.g., if500 of the 1,000 animals came from Palo Alto, then
50 percent of the total pro~am costs would be Palo Alto’s responsibility. If 250 of
the 1,000 came from Surm)~vale, then Suun?~’ale would be responsible for 25 percent
of the total prodam costs. Based on this calculation, costs may increase/decrease
each year depending upon the actual nma~ber of animals handled and the associated
percentages. The previous year’s actual cost detenines tt~e estimated cost for the
subsequent year..At the end of each fiscal year, an accounting is done to determine
the actual number of animals handled and the associated costs of the pro~am, At
that time, the city is either billed or issued a refund depending upon its pa),~nents and
the difference between the pa?~r~ents and actual cost. Re~onal contracts are billed
on a quarterly basis.
Surm)~’ale has requested only sheltering mad associated sera~ices, therefore costs
specific to field service operations and/or animal control would not be charged to the
City of Surm)~,ale and are not included ha the cost estimates.
All fees collected for the inapounding and boarding of Sunn?,wale a~fin~als and
licensing of Surmyvale dogs will be refunded to the Cib~ of Surm),-vale on a quarterly
basis, separate from contract payments. Fees will be determined by the City of Palo
Alto and will be included in the City of Palo Alto Municipal Fee Schedule.
Staffin~ Reauirements
PAAS would need to add !.5 staff to acconmaodate the additional animals flom
Smm?~’ale. Specifically, a .5 ,~inal Attendant, .5 Anhr~al Services Specialist, and
a .5 Veterinary Tectmician would be added. For the first year of the contract,
Surm?,wale would be responsible for the total cost of salary and benefits for the
additional 1.5 positions. The second year and each year thereafter, the costs
associated with that 1.5 FTE would be spread anaongst the five cities.
The staffing additions of 1.5 FTE are a direct result of the provision of services for
Smm)a;ale and are calculated based upon Surm)a:ale’s ACOs perfomaing all of the
requirements listed above. If the City of Surm)a~’ale does not choose to have its
perso~mel perform these tasks, additional staff over and above the !.5 FTEs ~,’ould
be required and charged to Surmyvale. Determination of specific staff additions
would be calculated by the additional number of tasks P,Q&S would have to
undertake according tO the a~eement with Smm?~ale. Associated cost increases
would be calcutated during actual contract negotiations.
SSould an actual a~eement be N~alized with Sum~),a, ale, Pa]o Alto would anticipate
conve~ing the P_A_&S operation into an enterprise fund.
Attactmaent 1 shows acmaI costs for Palo Alto and the if’see contract cities frona July
I, 2001 tt~rough June 30, 2002. Attactvaaent 2 reflects the estimated costs for Palo
Alto, the three contract cities and fine City of Surv~)~:ale for the san~e time period. In
addition to the costs reflected in *i~ese aKacimaents, Palo Alto would want to rssen;e
4
the right to charge a reasonable and appropriate surcharge or ~host fee" that would
be calculated during actual contract negotiatidns..
CAPITA_L LMPROVEMENTS
The P,~.~_S stract~are was built in 197! and has a wood frame with stucco. The
existing roof is tar and ~ave!. Radiant floor heaters heat the kennel house. The
office, cat rooms mad S/N clinic ha-~,e two small t-aWAC units, as wet1 as radiant floor
heating in the office area. There is a separate isolation building with an independent
HVAC unit.
In late 1996, an infrastructure management study was completed for the CiU’ of Pale
Alto. Several items were noted for replacement at P.<&S in future years. P.<~.S is
scheduled for tkree major capital improvements over the next two to ten years;
including the up~ade of existing restrooms to ,zLDA specifications; the installation
of new heating units for the kennels, office area, cat rooms and Spay,~euter Clinic;
and the up~ade of the electrical service. Other areas that were identified include
new floors, exterior work, a new roof, and interim interior work such as painting and
floors. Because this work would need to be included at the time of expansion
instead of two to ten years from now, SumD~;ale Would be required to share in these
costs.
Because Pale Alto is currently at capacib~ for ke~mels, cat cages, and -,~eterinary
exanaination space, in order to accommodate Sunn2a’ale’s additional animals, some
other capital improvements will be required at PA~,~S. The proposal for the capita!
improvements is based upon Surmywale’s estinaated 1,600 lh, e anhr~als (out of the
total !,829 total animals). This includes an increase of approxin~ately 96 percent
cats, 30 percent dogs and 11. percent small/other animals. Additional ke~znels, cat
rooms, lobby and administration areas, small animal room, and veterinary
exan~nation room would be added. Specificaliy, the fol!owing additions/changes
would be made to P,~AS:
Cat Room _Area - Cats are currently housed in three areas: the stray cm room,
the available for adoption cat room, and the isolation area. With the anticipated
number of cats from Surm)~’ale, the cat rooms wilI need to be be enlarge, d in order to
acconvaodate them. The available cat room and the stray cat room will each doubie
in square footage to acconnaodate 25 extra stray cat and 24 more adoption cages.
The addition to the stray cat room wi!l atso act as feral cat housing.
~ Dog KemaeIs - Eight new dog kennels will be required to house Surm)aaie
dogs. The new stray kennels wili be separated from the protective custodyilong-
tenm hold kem~els by a con~on kennel house.
Veterinary Receiving/Treatment Room - Additional space wi!! be needed for
veterinary receiving and treatment. The increase of live animais wilI require the
creation of a small treatment room where the veterinary staff cm~ p~rfonn exanas and
treat shelter animats as p~;esc~-ibed by State law.
5
Small ,Q~na! Room - SmM1 animals such as hamsters, parakeets, i~anas,
etc. are appearing with regularity at PAAS. These animals have specific housing
needs. Noise, activity and temperature must be controlled to ensure a safe and stress
free envirortment. Sunnh~’ale’s smal! anima! numbers represent an increase of 11
percent (avg. 167) of these assorted small pets. A specific room to house these
animals is required. Costs associated with this addition will be shared by all involved
cities.
These additions, together ~dth some limited remodeling would also require some
ADA changes as required by law. The Cib~ of Palo Alto currently has a $!60,000
CIP budgeted for the new protective custody kennels. Surm)~;ale would not be
expected to share these expenses. Additionally, portions of some of the remodeling
costs wouid be shared by Palo ,Qto and the three other cities. However, that space
that is being added as a direct result of the inclusion of Surm)~;ale:s animals would
be the responsibilib’ of the Cib~ of Surmyvale.
It should be noted that based upon PAAS experience with other contract cities, once
the residents of Surm)a~ale become accustomed to the services provided by Palo
. Alto, it is probable that they will utilize the seradces of PAAS to a ~eater de~ee and
as a result, the number of incoming animals may increase. It is Palo Alto’s
"understanding that Sunn?~aIe woutd be able to cover its share of capital costs.
Additionally, in order to expedite the project, Surm?wale would be willing to assist
the three other contract cities with theh share of capital inprovement fmanch~g.
Attactmaent 3 reflects the esthnated CIP cost breakdowns for each city. Because of
the relatively short time frame for the development of this proposal, the CIP costs
are estimates only. The estimates are conservative and may be Iess after a more
detailed desig-n is completed. The estimate in 2002 dollars for SumDwale:s portion
is about $.t,093,500.
Attachment 4 provides an estimate of potential CP costs that may be expected
around 2015. These include exterior work such as painting and associated trim work
as wel! as a new roof on the current -kitchergkemael building. Interior work such as
floors, paint and ceiling work is also included in the plan. Using !996 dollars, the
estimated total costs associated with these improvements are approximately S81,000.
These costs would be shared by all contracts.
T~mehn~
Pend~g approval by the Cib~ Councils of Palo Alto and Sunny~.’ale to proceed with
actual contract negotiations, Palo ,Qto staff anticipates the foliowing time would
ensue prior to actua! initiation of set,rices:
February ~00~:
February-October
October-Decengoer 2003"
Final a~eement presented to Cib’ Councils of
Smmp,’ale and Palo Alto for ~proval
Desig-n of facility, enviromaaental assessment
P-~RB and Pluming Conmission Review
6
January-March 2004:
April-November 2004:
December 2004:
Bid and contract award process
Construction
Initiation of Services
Attachments
Attachrnen~ 1:
Attactnnent 2:
Attachment 3:
Attachment 4:
200!-2002 actual costs for Palo _Alto and tl~ree cm-rent contrac~ cities
through June 30, 2002 and estimated costs for serYices by contract ci:y,
including Smmy-,,ale, for FY 2001/2002
Estimated cost for serYices by contract city including Sunnyvale for
subsequent services
Capital Lrnprovement Cost Estimates
Capital Improvement Cost Estimates past 2015
Animal Services Actual Costs -
Report Date: 9/16!02
Cost Share Percentage
Animal Admin
Pet Recovery
Animal Care
Animal Health
Regional Animal
Volunteer Program
Request for Service
Cost Plan Spread
Dept. Admin.
TOTAL
Fiscal Year 2001-02
Los Altos
Palo Alto Mountain View Los Altos Hills
58.5%23.2%13.3%5.0%
$I 14,104 $ .~5,252 $25,942 $9,753
$106,158 $42, t 00 $24,135 $9,073
$139,317 $55,250 $31,674 $11,907
$0 $0 $0 $0
$66,353 $26,314 $15,085 $5,671
$0 $0 $0 $0
$104,913 $41,607 $23,852 $&967
$111,626 $44,269 $25,378 $9,541
$60,711 $24,077 $13,803 $5,189
$703,182 $278,869 $159,869 $60,101
TOTAL
;~ 100%
$181,467:
’ " $103;779
$1,202,020
’YEAR 1: Estimate Of Costs with the Inclusion of Sunnyvale
Additional non-salary costs spread across all contract cities
TOTAL
!Number of Animals
Cost Share Percentage
IAnima! Admin
Pet Recovery
Animal Care
Animal Health
Regional Animal
Volunteer Program
Request for Service
Cost Plan Spread
Dept. Admin.
TOTAL
Plus Salary Expense
Total Sunnyvale
Los Altos
Palo Alto Mountain View Los Altos Hills
3,615 1,434 822 313
45.1%17.9%10.3%3.9%
$95,223 $37,773 $21,652 $8,245
$87,056 $34,534 $19,795 $7,538
$121,771 $48,304 $27,689 $10,543
$0 $0 $0 $0
$55,353 $26,314 $15,085 $5,671
$0 $o $0 $0
$1 04,913 $41,607 $23,852 $8,967
$96,064 $38,107 $21,844 $8,318
$52,247 $20,725 $11,880 ,$4,524
Sunnyvale
1,829
22.8%
$48,178
$ .~.,0~t6
$61,610
$0
$0
$0
$0
$48,603
$26,434
" ~ 8.013
$2tl.072
. $269,917
Not Included
FTE Sal Ben
0.5 44,449 16,002
0.5 46,924 16,893
0.5 46,609 17,499
$179;339
$2i2,~35:
95,188
324,059
Additional Salary and Benefit Costs
IAnimal Attendant "
tAnlmai Services Spec 1IVe~ Tech
~Total Salary and Benefit Costs @ 1.SFTE
Total Expens._.___e}
30,225
31,908
33,05495,1~
Sunnyvale Proposa! (final 11-19-02)1 t/19/2002, 1:14 PM 1
ATTACHMENT 2
YEARS 2+ : Estimate of Costs with the Inclusion of Sunnyvale
Salary and non-salary costs spread across all contract cities
Palo Alto Mountain View
Number of Animals 3,615 1,434"
Cost Share Percentage 45.1%17.9%
Animal Admin $95,223 $37,773
Pet Recovery $87,056 $34,534
Animal Care $121,771 $48,304
Animal Health $0 $0
Regional Animal $66,353 $26,314
Volunteer Program $0 $0
Request for Service $104,913 $41,607
Cost Plan Spread $96,064 $38,107
Dept. Admin.$52,247 $20,725
SUBTOTAL $623,628 $247,364
Plus Salary Expense 42,943 17,035
’TOTAL $666,571 $264,:399
Los Altos
Los Altos Hills
10.3%3.9%
$21,652 $8,245
$19,795 $7,536
$27,689 $10,543
$0 $0
$15;085 $5,671
$0 $0
$23,852 $8,967
$21,844 $6,318
$11,880 $4,5~4
$141,798 $53,805
9,765 3,718
$151,563 $57,523
Sunnyvale
1,829
22-8%
$48,178
$61,61 0
$0
$0
$0
$48,6O3
$228,871
2i ,727
$250,598
TOTAL
013
Sunnwale Proposal (fina! 11 -I 9-02)11/! 9/2002, 1:14 PM 2
ATTACHMENT
CITY OF PALO ALTO
ANIMAL SHELTER EXPANSION
PROJECTCOST ESTIMATE
COSTS PER SQUARE FOOT
CONSTRUCTION COSTS
Cost per square foot (national aver#ge)
Bay Area cost index
SUBTOTAL
Premium to keep existing facility open during construction
Design!scope/sustainability contingency
Construction contingency
TOTAL
PROJECT DEVELOPMENT COSTS
UNIT COST
! 50/sf
1.2
15%
15%
10%
4O%
15%
1%
1%
2%
10%
29%
Design
Testing & inspection
Environmental
Permits and fees
Project management!
TOTAL j
150.00
30.00
$180.00
27.00
27.00
18.00
$252.00
37.80
2.52
2.52
5.04
25.20
$73.08
TOTAL COST PER SQUARE FOOT $325
COST PER SQUARE FOOT (Kennels)$I 60
SF ! COST/SFPROJECT COSTS
Building
Kennels
Larqe Animal Housing
Parking lot expansion
Landscape
Sitework (drainaae, paths, etc.) & utilities
Renovations to existing buildinc
Allowance for seismic upgrades
Figures, furniture & equipment
Subtotal
Escalation
TOTAL
2,023
2,448
256
1,800
2,000
$325
$!60
$30
$20
$t5
2,023 $30
5%
TOTAL
$657,475
$391,680
$7,680
.$36,000
$3O,OOO
$100,000
$400,000
$50,000
$60,690
$! ,733,525
$86,67~
$!,820,20!
S:Morris\~,nimat ~n~l~, \,.,o~: estimates; Last updated 11119/2002
ANIMAL SHELTER EXPANSION
BREAKDOWN OF PROJECT
COSTS BY CITY
DESCRIPT!ON/SPACE
New vet exam room
New administration
New lobby .....
New cat room #1
New cat room #2
New small animal room
Subtotal !nterior spaces
New dog kennels
New large animal housing
,Shift parking lot
~New landscape
New site work & utility service
Renovations to existing bldgs ....
Allowance for seismic upgrades
Fixtures, furniture & equipment
Escalation (5%)
TOTAL
ROUNDED OFF
Note:
%’s for shared improvements
PALO ALTO!SUNNYVALEI MT. VIEW
$19.006is17,68o,
s19.3381
$16o,oooi
$224.000
22.e42i
$481,7831
$48o,oooi
S177,125{
$78,2601
$72.800i
$67,600.
$83.200t
$79.625!
$231,680 !
$7,68oi
$36,0001
s3o,ooo{
$100.000!
S35,oool
$42,483{
0~’.073!
$1,093,526I
I LOS ALTos
LOS AL~OSI ....,,H,!,,LL$
............ $8,944 .......... $3~354i $2,236.’I
.... $8,320.! $3 120{ $2,080
$9,100!$3,413I$26,364i $9,887!
$1o8,oooi
$4,000 is4,855!
7,161i
$t5o,38o!
$2,275
$6,591
S44,0001
$1,5ooi
$! ,8211
2.86oi
$so,o681
$24,000
$1,000~
Sl
1.640!
$34,445!
$1 ;100,000 .......St50,000{ $60,000 ~ $35,000,
FOG 81 3!21
TOTAL
$177,125
$111,800
$104,000
$67,600
$83,200
$113,750
$657,475
$391,680
$7,680
$36,000
$30,000’ s! oo,o0o
$400,000
$50,000
$60,690
86.676
$1,820,201
s!,sz~,ooo
100
AI-I’ACHMENT 4
ATTACHMENT 2
2.MUNICIPAL SERVICES CENTER
SITE AND BUILDING DESCRIPTION
The 15.6 acre* City of Palo Alto Municipal Services Center i~ located on the
east side of East Bayshore Road, approximately one m~le south of Embarcadero
Road. The site lies within the Palo Alto Baylands, directly~ the south of
the Matadero Creek, and is bounded to the east and south by preserved marsh
land. Access into. the site.occurs along the East Bayshore Frontage Road.
Due to the potential for periodic flooding within the Baylands, the Santa
Clara Valley Water District has constructed a levee directly to the north,
east, and soul;h of the site. This flood wall prevents flooding from the
adjacent marsh and from Matadero Creek from entering the MSC s.iteo
The Municipal services center functions primarily as an operational
quarters for Public Works Department and utility operations in the City,
Approximately thirteen percent of. the site is utilized for uncovered
~torage** and ten percent of th~ site is designated auto, truck, and equip-
ment parking space, The Finance Department purchasing division provides
warehousing for City operations, Police Department Communications repair
~ctivity also occurs ~t the site, but ha~ only minimal impact on the day to
day MSC functioning. O~her facilities include interior hazardous waste
storage, afuel station, and a proposed vehicle.wash facility.
The existing MSC site has three main buildings: Building A, with !5,730
square feet; B, with ~23,935 square feet; and C, with 32,720 square feet.
The bui.ldings are low, one and two story structures with preca~t concrete
wall panels and some stucco. These bui]dinBs house the maintenance opera-
tions for the City along with some support office space.
There is also an A~ni_mal Shelter~complex on :he MSO s~te, consisting of fivesmall buildings wit~;-~--to-’t~-l’~o--~ 5,950_~i~eeto ~he bui.ldings are low,
one .story s~ructures w.ith exte~fio~ood si~ing,"’~"~h~se buil~ings house the
animal services and care operations for the City al6~g withkennels and some
suDpor.t offic,e space. Finally, there is a new UtilityControl Center(S~ADA) with m,415 square feet, This bu!lding, is. a l~w,. single .story struc-
ture witch a s.~ucco finish, and houses the monitors for the City’s computer
systems along with so~ sqpport.office space.
Refer to Existing Conditions plan.
*IB.6 acres includes the area within the existing security fence and the are~.
of landscapingan~ p:rking between the fence and East Bayshore Road,
**Uncovered storage includes ~he fenced purchasing yard, materials storage
areas, and material bins. Hazardous waste s~orage is not included in this
total,
DIVISION: Police DmparBraent, Animal Shelter
Buildings
This group is presently located at the Animal Shelter complex and ha’s 5~950
square feet, The group needs approximately 2,500 square f.ee~,in which to
e×p~nd its
The new of~ ce space s
the new wildlife administrative building should b~ in close proximity to the
Animal Shelter complex,
Site Storage and Exterior Work Area
!. Number of volunteers fluctuates, .No larme increaseanticipate~,..
2: Access to MSC adequa~e~
3,Facility staffed from 4:30 am to 9:00 pm, There is constant public
access to the neuter clinic,
4o._~.A"wildli~e refuge" fac!].!ty for the wildlife rescue program is pro-
5.Security lighting is needed,
6o Location sign i~ inadequate, The f~cility c~nnot be seen by public due to
~ tmrge hedg6,
7. Outdoor lunch facility,
Parking ?
CURRENT ’-
QUANT I TY A~D i T ~ O NAL TOTAL
EMPLOYEE PARKING 13 .....0 ..!3
DEPARTMENT AUTO/VAN
DEPARTMENT TRUCK
VOLUNTEEK AUTO PARKING
PUBLIC PARKING SHELTERAND /’ ......
BAYLANDS V~SITOR O ,7
!.A number of gaylands visitors presently park ~n an~ma~ shelter parkin~
lot.
-14-
ifiNNNNN ’NtJ
In the Animal Shelter complex, the additional area requirements can
met by adding a new 500 squ~re_Ee~o~.e.~rea tothe existing office
building, A new, s~-a’Fat’e 2,000 squ~re foot build~~nt to th~ " ~::-"""~exi st~ ng bui ~~’~~~~~I ex to ~-~~d~’te
.A new 4,900 square foot building is needed on the MSC site for Parks and
Open Space to accommodate the 3~080 square feet moved from Building C
along with !,800 square feet additional storage requested,
A new 7,200 square f~ot canopy is needed to protect the various groups’,
heavy equipment from the weather.
~:: .....ommodat. Light andA new 2~250 square foot canopyis ....dad ~ :-~~
Power’s relocated storage and work space,
Any new construction at the MSC site should respond to the existingbuildings there, New building modules and fenestration patterns should
.relate to the existing buildings with an i~creased use of glass to bene-
fit the users. The build4ng entrances should be protected and well-
defined. The buildings should have low profile roof structures with all
roof equipment screened. The finish materials for new buildings at the
main site should be concrete or stucco, The finish materials for new
building~ of the Animal Shelter complex should be wood. The new roof
canopies should be steel or concrete, With low profile roof structures.
~n overall color scheme should be developed, setting guidelines for
.F~p~inting and new construction.
BUILDING iMPROVEN£NT~
R .emodel ed Space
New Space. Under Existing Roof 3,630 SF
New 2rid Floor in. Existing Building 2,565 SF
ADDITIONAL STRUCTURES
New Addition to Existing Building
New Buildings
New Roof Canopies
550 SF
6,900 SE
9,450 SF
parking for certain specialize~ equipment and vehicles. Personne~
parking needs %o be increased to accommodate both present employee
bets and anticipated expansion,
i~ is recommended that small vehicles: autos, vans, pickups, and sma-ller
trucks continue to be loca%ed adjacent to. the division bu%Iding
headquarters. Large trucks and specialized e~uipme~t should be IDcated
at a central parking.area, The grouping of larger vehicles saves space
and allows for the clustering of specialized trucks and equipment under
¯ the proposed canopy,
Expanded employee parking can be accommodated by reorganizing the present
northern parking area in order to gain space and by expansion of the
parking lot located between the animal shelter and the SCADA building,
The 11 car visi$orlemployee parking area located at the entrance should
be abandoned to facilitate a safer bicycle trail, reOistribution of
employee parking to its proper location within the two e×p~nded person-
n~l parking lots, a large landscaped buff~Jr at %he entrance ~nd to
simplffy vehicle circulation at the entry,
Visitor and vendor parking spaces are proposed a~jacent to ~ach division
building space, Visitors and vendors would be required to check in at
the front gate where they would be directed to the ~ppropriate divi-
sional, office parking area.,
The.entry to the animal shelter shouldbe moved to the south to allow/°"
development of the southern employee, parking lot and also to create a
more identifiable~and clearentry to the shelter, The animal shelter
parking ~s expanded to accommodate public use and the occasional visi-
tor to the baylands. .~
Twelve-covered bicycle parking spaces are’ proposed adjacent to each of
the two employee parking areas, The combined t~tal of 24 covered bicycle
spaces is considered a~equate, based on current use and anticipateO
a~dit~on~l employees. (See Buil¢!ngs, Parking,.~nd..Storage Plan,)
Parking Summary:
PARK!NG EXISTING PROPOS~.D
~mployee (Separ~te lots)!94 224 + 6
insi~=.
Fleet Parking Within MSC
Security Fence
’Yi slier Parking 2Z
Large Truck 33 50
Light Truck 39 55
Cars, Y~s, Pickups 69 84
Parking Summary, Continued
PARKING EXISTING PROPOSED
Construction Equipment
¯ and Small Trailer
97 " ""100
Permit Parking
TOTAL
Notes:
.432 546
Proposed covered parking will accommodate twelve.., ,~t~) large
trucks or combination of larger trucks and smaller equip-
ment.//
The above totals do not include the Animal Shel.ter. A~imal I//
.Shelter parking spaces increased from 18 to 30. to accom-
modate users, volunteers, and Bayl ands visitors.
Proposed ~4 covered bicycle parking spa.ces located adjacent
t~ employee parking lots.
Site Expansion
ExpansiOn is recommended in order to permit maximum use of the site.
This ~xpansi~n would allow f~r a more organized a~d manageable placement
of materials, parking, and.additional l.andscape ~uffering,Sufficient
expansion can be achieved by accomplishing the #ollowing.
Move theeastern fence approximateiy,L15 feet ~o ~he east, which
loca~es it 30 feet from the ~oe of t~ adj~pent flood wall. This
allows for eRpansion of the materi~l bins a~d ~mp~oved circulation
around the propose~ large truck parking zone,
3 Approximately 30 feetshould be 1 :~.,e,~ between the perimeter security
fence and the toe of the flood wall to develop a significant,
landscaped buffer between the Bay~ands and the project si~e,
Ci rcul ation
The present one way circul ~;,a~on system, with minor modificatiDn
ATTACH~IENT 3
Estimated Palo Mto Capital Improvement Costs
$160,000
193;000
163,000
10.000
$526,000
-480.000
$ 46,000
02-03 CIP 10306
IMP Proposed 04-02 CIP
LMP Proposed CLP
~ad)A Modifications
(included in Public Works
current budget)
Palo Alto"s Estimated Share
Cost savings to Palo Alto