HomeMy WebLinkAboutStaff Report 6297
City of Palo Alto (ID # 6297)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 1/11/2016
City of Palo Alto Page 1
Summary Title: Amendment No. 1 to Integrated Design 360 Contract
Title: Approval of Contract Amendment Number 1 to Contract Number
C15154454 with Integrated Design 360 for Project Management and Analysis
Services Associated With an Electrification Feasibility Study, and Adoption of
Budget Amendment Ordinance in the Amount of $145,000
From: City Manager
Lead Department: Development Services Department
Recommendation
Staff recommends that Council authorize the City Manager or his designee to approve
amendment No. 1 of contract #C15154454 with Integrated Design 360 to increase the
contract limit by $66,732 to an amount not to exceed $512,726 to provide project
management and analysis services associated with the electrification feasibility study
and to extend the term three months through December 31, 2016. Staff further
recommends that Council approve a Budget Amendment Ordinance to increase funding
in the amount of $145,000, offset by a decrease to the Budget Stabilization Reserve,
relating to all consultancy services identified as part of Council approved Electrification
work plan.
Executive Summary
These actions are necessary to conduct a feasibility study to explore residential and
commercial building code changes for new construction and remodeling projects to
expedite electrification in Palo Alto, as identified within Task #4 of the Council-approved
Electrification Work Plan (Staff Report #5961). This work plan item will require a total
budget amendment ordinance of $145,000, of which $66,732 is necessary to amend the
Integrated Design contract to include project management and analysis, and
approximately $80,000 is necessary for additional consultancy services. Specifically, the
additional consultancy services relate to requirement of an electrical engineering firm to
support cost estimation and engineering judgment analysis and an energy engineering
firm specializing in providing cost-effectiveness studies in accordance with California
Energy Commission (CEC) regulations.
Background
City of Palo Alto Page 2
On December 15, 2014, Council approved a City Council Colleagues Memo (Colleagues
Memo) that directed staff to develop an initial report on the resources and timeframes
required to evaluate four “fuel-switching”, or “electrification”, topics:
1) prospective programs and incentives that would result in the use of electrical
devices to replace those using natural gas;
2) possible building code changes to require, where feasible, the use of electrical
appliances in the construction and renovation of residential and commercial
buildings;
3) possible changes to utility rate structures that would not penalize fuel-switching;
and
4) evaluation of additional strategies to support the addition of electric vehicles.
On February 2, 2015, Council approved a two-phase work plan to prepare a report
responsive to the Colleagues Memo (Staff Report 5463). The first phase of the work
plan, approved by Council on August 17th, 2015 (Staff Report 5961), determined the
scope of the analysis and identified any staff and/or consulting resources required to
complete the task. This staff report relates to consultancy assistance necessary to
complete Task #4 (“explore possible building code changes”) identified in the Phase I
work plan.
The second phase of the work plan will provide detailed analysis of the measures
identified in the first phase and the development of an implementation plan.
Discussion
As part of the approved Phase I work plan, Task #4 explores potential building code
changes as part of the evaluation and technical feasibility of implementing electrification
projects and programs. Activities and deliverables include:
1) Study the feasibility of including heat pump water heaters (HPWH) installations
as part of the Calgreen Tier 1 and Tier 2 elective or pre--requisite criteria1;
2) Study the feasibility of including heat pump space heating installations as part of
Calgreen Tier 1 and Tier 2 elective or pre--requisite criteria;
3) Study the feasibility of requiring sufficient electrical panel capacity and outlets to
accommodate the electrification of the house in the future;
4) Study and seek permission from the California Energy Commission (CEC) to
remove certain requirements that impeded electrification (such as a case--by-
-case cost effectiveness analysis) to permit installation of heat--pump based
heating appliances;
1 Calgreen Tier 1 and Tier 2 is the building code structure used for permitted building projects in Palo Alto under
Green Building Ordinance 5324. This structure enables Development Services to streamline the enforcement of
local amendments to the Green Building Code.
City of Palo Alto Page 3
5) Work with other interested parties to lobby CEC to consider carbon content (in
addition to energy efficiency) of building energy systems when updating building
energy codes for the 2019 code update cycle (effective 2020);
6) Explore potential scenarios for an expedited permitting program for projects
pursing electrification; and
7) Identify resources required to administer an expedited permit program for
projects pursuing electrification.
The recommended contract amendment and budget amendment ordinance are
necessary to proceed with Task #4 of the Electrification Work Plan. Staff anticipates a
formal report detailing results of this analysis by December 31, 2016.
Resource Impact
This action requires a budget amendment ordinance to increase the Development
Services operating budget by a total of $145,000 which will be offset by a
corresponding decrease to the Budget Stabilization Reserve.
Environmental Analysis
Approval of this contract amendment with Integrated Design 360 and adoption of the
related Budget Amendment Ordinance are not projects under the California
Environmental Quality Act (CEQA).
Attachments:
C15154454 CONTRACT AMENDMENT NO 1 (PDF)
BAO XXXX - Integrated 360 Design Contract Amendment 1 (DOCX)
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AMENDMENT NO. 1 TO CONTRACT NO. C15154454 BETWEEN THE CITY OF PALO ALTO AND
INTEGRATED DESIGN 360, LLC.
This Amendment No. 1 to Contract No. C15154454 (“Contract”) is entered into 7th day of December,
2015, by and between the CITY OF PALO ALTO, a California chartered municipal corporation (“CITY”),
and INTEGRATED DESIGN 360, LLC. a California limited liability company, located at 727 Industrial
Road, Suite 128, San Carlos, California, 94070, Telephone (415) 866-6744 ("CONSULTANT").
R E C I T A L S
A. The Contract was entered into between the parties for the provision of assistance to
manage the Green Building Program.
B. The CITY intends to extend the term and increase the compensation for additional
services to include an Electrification Feasibility Study per Exhibit “A” Scope of Services
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions
of this Amendment, the parties agree:
SECTION 1. Section 2 Term, is hereby amended to read as follows:
“The term of this Agreement shall be from the date of its full execution through December
31, 2016 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Section 4 COMPENSATION, is hereby amended to read as follows:
“SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to
CONSULTANT for performance of the Services described in Exhibit “A”, including both
payment for professional services and reimbursable expenses, shall not exceed Three
Hundred Sixty One Thousand Six Hundred Four Dollars ($361,604.00). In the event
Additional Services are authorized, the total compensation for Services, Additional
Services and reimbursable expenses shall not exceed Five Hundred Twelve Thousand
Seven Hundred Twenty Six Dollars ($512,726.00). The applicable rates and schedule of
payment are set out in Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE,” which is
attached to and made a part of this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the
provisions of Exhibit “C”. CONSULTANT shall not receive any compensation for
Additional Services performed without the prior written authorization of CITY. Additional
Services shall mean any work that is determined by CITY to be necessary for the proper
completion of the Project, but which is not included within the Scope of Services described
in Exhibit “A”.”
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SECTION 3. The following exhibit(s) to the Contract is/are hereby amended to read as set
forth in the attachment(s) to this Amendment, which are incorporated in full by this reference:
a. Exhibit “A” entitled “SCOPE OF SERVICES”.
b. Exhibit “B” entitled “SCHEDULE Of PERFORMANCE”.
c. Exhibit “C” entitled “COMPENSATION”.
d. Exhibit “C1” entitled “HOURLY RATE SCHEDULE”.
SECTION 4. Except as herein modified, all other provisions of the Contract, including any
exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
INTEGRATED DESIGN 360, LLC.
Attachments:
EXHIBIT "A" :SCOPE OF SERVICES
EXHIBIT "B" :SCHEDULE OF PERFORMANCE
EXHIBIT "C" :COMPENSATION
EXHIBIT "C1" :HOURLY RATE SCHEDULE
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EXHIBIT “A” SCOPE OF SERVICES
CONSULTANT shall provide professional services for CITY’s Green Building program. The
CONSULTANT shall help manage the City’s Green Building program to help assist CITY with its
continued efforts to be a leader in environmental sustainability. CONSULTANT shall integrate and
manage sustainable building practices for local municipalities. CONSULTANT shall conduct landscape
and irrigation plan reviews in accordance with the City’s landscape water efficiency standards.
The CONSULTANT shall assist staff with the implementation and management of the City’s Green
Building program. The CONSULTANT shall include a level of quality control of Green Building Program
Management coupled with CITY personnel performing Green Building Quality Assurance as a portion of
CONSULTANT’s duties. The CONSULTANT shall primarily execute the Green Building program and
operations task list which includes:
A. Existing Program Implementation Assistance
B. Metrics Management and Reporting
C. Quality Control Maintenance
D. Develop Green Building Program Process Handouts E. Ongoing Training
F. Policy Review and Creation
G. Graphic Media Support of Program
H. Landscape Water Efficiency Plan Review (Additional Service)
A. Existing Program Implementation Assistance
Provide program implementation assistance tasks for the existing green building program in
accordance with CITY staff requirements. Examples of these tasks may include the items listed
below:
Response to requests to clear for Final Inspection
Approval of permit applications (residential and non-residential)
Explanation of requirements to applicants Reminders for final GP and LEED
certificates, Commissioning reports, receive and enter final certs, administer fines
when overdue
Program efficiency improvement
Integration with entire permitting system and individual staff members, as well as
inter-departmental sustainability efforts (i.e.; landscape water efficiency review,
C&D, zero waste)
Program Development, goals, updates, implementation
Data entry and management for statistics and annual report
Community Education on sustainability Plan review including but not limited to
residential and commercial planning and building permit applications.
B. Metrics Management and Reporting Provide detailed quantitative analysis that measures how effective the Green Building program is
per the following:
Building Performance Database - Develop performance metrics information provided
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by applicant at Permit Issuance and Final Inspection stage of building permit.
SEA Report – Compile standard report for fiscal year data for Green Building for
annual SEA Report.
Earth Daye Report – Compile standard report for fiscal year data for green building
Annual Earth Day Report.
C. Quality Control Maintenance
Develop process and best practices for tasks identified at various stages of the development
process. The various city departments where these best practices should be implemented include:
Planner Quality Control
Project Coordinator Quality Control
Plan Checker Quality Control
Inspector Quality Control
Utilities Quality Control
D. Develop Green Building Program Process Web Page and Handouts
Develop clearly defined paths that are user friendly that guide the applicant through the process
from start to finish. These paths will be readily accessible either through access to CITY’s Green
Building web page and/or handouts that are available for distribution from CITY’s Development
Center.
E. Ongoing Training
Continue to explore ways to help make Palo Alto a leader in environmental sustainability. This
involves a proactive approach with all relevant City Departments including but not limited to,
Planning, Building, Utilities, and Public Works. Ongoing training shall also be available to
outside stakeholders when the opportunity presents itself.
F. Policy Review and Creation Collaborate with stakeholder groups in the review of existing and creation of new green building
policies and guidelines that forward the city’s vision to be a leader in sustainable development.
CONSULTANT is expected to draw on best in class examples and latest advances in technology to
promote this agenda. CONSULTANT shall use exceptional writing and communication skills to
craft and articulate these policies and guidelines.
G. Graphic Media Support of Program
Develop and maintain web content for the Green Building webpage within the Development
Services department webpage. Develop tutorial based videos explaining the Green Building
process including, requirements, forms, timelines, inspections, etc..
H. Landscape Water Efficiency Plan Review (Additional Service) Review landscape and irrigation plans in accordance with the City’s landscape water efficiency
standards to ensure that projects are consistent with the State Green Building Standards Code
(CALGreen). Serve as a source of technical expertise to City staff for questions and/or issues
relating to appropriate irrigation design and efficiencies.
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AMENDMENT NO. 1: ADDITIONAL SCOPE OF SERVICES
A. GOALS
Consultant shall provide technical project management and analysis consulting services to support
Development Services in conducting a feasibility study to explore residential and commercial building
code changes to assist in expediting electrification for buildings within Palo Alto. The scope of work
is identified within Task #4 of the electrification work plan staff report #5961. The “Activities and
Deliverables” section of this proposal follows the contents of Task #4. CONSULTANT shall structure
the project into three sections:
Project Management and Technical Analysis:
CONSULTANT will act as the project manager on behalf of Development Services and will facilitate two other firms to complete the work outlined in this proposal. The two other consulting firms shall include the “Outside Consultants” listed below. CONSULTANT
shall facilitate these outside consultants to produce the results listed under “Activities and
Deliverables”. CONSULTANT will work closely with the Director of Development
Services, the Chief Building Official, and the Chief Sustainability Officer on this project.
Outside Consultant #1: Electrical Engineering Design Judgment & Cost Estimation: An electrical engineering firm with the capacity to provide engineering judgment analysis
and cost estimation. The primary team member from Outside Consultant #1 shall be a licensed Professional Engineer (PE) in the State of California.
Outside Consultant #2: Cost-Effectiveness Study Energy Engineering: An energy engineering firm with specialization in performing a cost-effectiveness study in
accordance with Section 10-106 of the California Code of Regulations, Title 24, Part 1.
B. ACTIVITIES & DELIVERABLES
The intent of the study is to provide a high level assessment of the technical feasibility of
electrification, and the associated code requirements. The activities and deliverables associated with
this Statement of Work focus on researching and identifying technical requirements related to
electrification for building types under the jurisdiction of the Building Standards Commission (BSC).
CONSULTANT will project manage and coordinate the team from beginning to end and will provide
regular updates to City Staff on the progress. CONSULTANT will facilitate the two other firms
involved in this study to produce the intended result.
ACTIVITIES:
1. Support Staff in the Project Initiation for the Electrification Study:
Assist Staff in developing the project plan, schedule, and initiating the consulting project team for
the purposing of completing the Electrification Study elements in Task #4. Assist staff to develop a
scope of work for the “Outside Consultants”. Assist Staff to identify potential firms to solicit
proposals for “Outside Consultant 1” and “Outside Consultant 2”. Act as the project manager to
support “Outside Consultant 1” and “Outside Consultant 2” to deliver the study of engineering
judgment, hard costs, and cost-effectiveness.
2. Conduct the Electrification Study Elements in Task #4
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a. Study the feasibility of including heat pump water heaters (HPWH) installations as part
of the Calgreen Tier 1 and Tier 2 elective or pre-requisite criteria.
Project Management and Technical Analysis: Develop key “prototype” project scenarios
based on building type data gathered from City resources including GIS, assessor data, and
permit data. Report on the feasibility of including HPWH installations for CALGreen Tier
1 and Tier 2 criteria in the areas of policy development, enforcement, and staff training.
Manage Outside Consultant #1 to produce the following: Feasibility study containing
narrative analysis on the 2016 California Electrical Code engineering design elements and
judgment scenarios for the project type scenarios. The study would outline the impact for
the case of both a Tier “elective” policy and a Tier “pre-requisite” aka “mandated” policy.
Outline cost-estimates for the electrification of key project types.
Manage Outside Consultant #2 to produce the following: Feasibility study containing a
cost-effective analysis of the “prototype” scenarios in accordance with the California
Energy Commission requirements for local energy reach code ordinance development. The study would outline the impact for the case of the mandated “pre-requisite” policy.
b. Study the feasibility of including heat pump space heating installations as part of
Calgreen Tier 1 and Tier 2 elective or pre-requisite criteria.
Project Management and Technical Analysis: Develop key “prototype” project scenarios
based on building type data gathered from City resources including GIS, assessor data, and
permit data. Report on the feasibility of including heat pump space heating as CALGreen
Tier 1 and Tier 2 criteria in the areas of policy development, enforcement, and staff
training.
Manage Outside Consultant #1 to produce the following: Feasibility study containing
engineering design elements and judgment scenarios for the project type scenarios for heat
pump space heating installations. The study would outline the impact for the case of Tier
elective policy and Tier mandatory policy. Outline cost-estimates for the electrification of
key project types.
Manage Outside Consultant #2 to produce the following: Feasibility study containing a
cost-effective analysis of the “prototype” scenarios for heat pump space heating in
accordance with the California Energy Commission requirements for local energy reach
code ordinance development.
C. Study the feasibility of requiring sufficient electrical panel capacity and outlets to
accommodate the electrification of the house in the future.
Project Management and Technical Analysis: Report on the feasibility of including
requiring sufficient electrical panel capacity and outlets to accommodate the electrification
of residential structures with regards to identifying code sections to amend for policy
development, enforcement, and staff training.
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Manage Outside Consultant #1 to produce the following: Feasibility study containing
engineering design and judgment narratives describing the impact or requiring sufficient
electrical panel capacity and outlets to accommodate the electrification of a typical
residential structure. Provide cost estimations for electrical panel capacity for applicable
residential prototypes. Provide code sections that needed to be amended to of the California
Electrical Code to result in achieving this result.
Manage Outside Consultant #2 to produce the following: Feasibility study containing a
cost-effective analysis of the residential “prototype” scenarios for requiring sufficient
electrical panel capacity and outlets to accommodate the electrification of a residential
structure in accordance with the California Energy Commission requirements for local
energy reach code ordinance development.
d. Study and seek permission from the California Energy Commission (CEC) to remove
certain requirements that impeded electrification (such as a case-by-case cost effectiveness analysis) to permit installation of heat-pump based heating appliances.
Project Management and Technical Analysis: Participate in the continued
correspondence with the California Energy Commission with regards to easing the permit
process for installation of heat pump water heaters. Update internal “fuel-switching”
inspection checklist. Manage Outside Consultant #2 to identify California Energy Code
requirements that impede electrification.
Manage Outside Consultant #2 to produce the following: Feasibility study containing a
summary of barriers California Energy Commission requirements for local energy reach
code ordinance development for the 2016 code cycle.
e. Work with other interested parties to lobby CEC to consider carbon content (in addition
to energy efficiency) of building energy systems when updating building energy codes for the 2016 code update cycle (effective 2017).
Project Management and Technical Analysis: Facilitate the continued correspondence with the California Energy Commission with regards considering carbon content of building energy systems when updating building energy codes for
the 2016 code cycle update (effective 2017).
f. Research and analyze the necessary components for a permitting process and field inspection protocol to support electrification.
Project Management and Technical Analysis: Support upper management in
developing proposed personnel modifications and training required for the plan check
staff and inspection staff to support the electrification of buildings.
g. Explore potential scenarios for an expedited permitting program for projects pursing
electrification. Work with staff to identify resources required to administer an expedited permit program for projects pursuing electrification.
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Project Management and Technical Analysis: Support upper management in
exploring opportunities for an expedited permit program to support the electrification
of buildings.
3. Assist Development Services in meeting the requirements of the Chief Sustainability Officer.
Assist Development Services Staff in supporting the Chief Sustainability Officer in the overall delivery of the Electrification Study to the City Council related to the elements in Task #4.
4. Deliver the Electrification Study Elements in Task #4
Assist Staff in preparing and presenting to the City Council on the findings of Task #4. Prepare a Staff
Report, and upload all required supporting documentation to MinuteTraq. Attend and provide
technical support to staff during the City Council meeting.
DELIVERABLES:
Draft RFP language to assist staff in soliciting Consultant #1 and Consultant #2
Prototype scenarios for typical building projects based on past permit data
Formal report detailing the results of the Electrification Study
Written responses to email inquiries
Staff Report
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EXHIBIT “B”
SCHEDULE OF PERFORMANCE
CONSULTANT shall perform the Services so as to complete each milestone within Quarter/Year as
specified below. The time to complete each milestone may be increased or decreased by mutual written
agreement of the project managers for CONSULTANT and CITY so long as all work is completed within
the term of the Agreement.
1. Existing Program Implementation Assistance
Development Center Counter Green Building Forms & Handouts (Q1, 2015)
Green Building Plan Check Standards (Q1, 2015)
Green Building Inspection Checklist (Q1, 2015)
Green Building Training Microsoft Powerpoints (Q1, 2015)
Staff Reports (As needed)
2. Metric Management and Reporting
Report narratives for Earth Day and SEA Report (Q4, 2014, 2015)
Annual Database Output Data, Charts, and Graphs for Earth Day Report and SEA
Report (Q4, 2014, 2015)
Database login access (Q3, 2015)
Database information for the Information Technology Department (Q3, 2015)
3. Quality Control Maintenance
Development Center Green Building Ordinance Procedures (Q4, 2014)
Correspondence with staff and the public via email (On-going)
Meeting Notes (As needed)
4. Webpage and Handout
Website content (Q4, 2014 and Q4, 2015)
Informal Videos to be stored on Vimeo (Q2, 2015 and Q2, 2016)
5. On-Going Training
Staff Training PowerPoints (One Per Quarter starting Q1,2015)
Informal Training Videos for New Staff (Using Jing or Camtasia Software) - (Q1, 2015
through Q2, 2016 - One Per Quarter)
Public Training Powerpoints (One Per Quarter starting Q1, 2015)
6. Policy Review and Creation
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New green building ordinance criteria in collaboration with Technical Advisory Group
(Q4, 2014)
Policy Development Agendas and Meeting Notes (On-going)
Technical Analysis and Staff Reports (As needed)
AMENDMENT NO. 1 SCHEDULE OF PERFORMANCE
The schedule for completing the activities presented TBD
in EXHIBIT “A” Scope of Services
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EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed in
accordance with the terms and conditions of this Agreement, and as set forth in the budget
schedule below. Compensation shall be calculated based on the hourly rate schedule attached
as exhibit C-1 up to the not to exceed budget amount for each task set forth below.
The compensation to be paid to CONSULTANT under this Agreement for all services
described in Exhibit “A” (“Basic Services”) and reimbursable expenses shall not exceed
$294,872.00. CONSULTANT agrees to complete all Basic Services, including reimbursable
expenses, within this amount. In the event CITY authorizes any Additional Services, the
maximum compensation shall not exceed $445,994.00. Any work performed or expenses
incurred for which payment would result in a total exceeding the maximum amount of
compensation set forth herein shall be at no cost to the CITY.
CONSULTANT shall perform the tasks and categories of work as outlined and budgeted
below. The CITY’s Project Manager may approve in writing the transfer of budget amounts
between any of the tasks or categories listed below provided the total compensation for Basic
Services, including reimbursable expenses, does not exceed $294,872.00 and the total
compensation for Additional Services does not exceed $151,122.00.
BUDGET SCHEDULE NOT TO EXCEED AMOUNT
Task 1 $129,006.50
(Existing Program Implementation)
Task 2 $36,859.00
(Metric Management & Reporting)
Task 3 $55,288.50
(Quality Control Maintenance)
Task 4 $36,859.00
(Webpages & Handouts)
Task 5 $18,429.50
(On-Going Training)
Task 6 $18,429.50
(Policy Review & Creation)
Sub-total Basic Services $294,872.00
AMENDMENT NO. 1
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Task 1 $16,080.00
(2015 4 Months)
Task 1 $50,652.00
( 2016 12 Months)
Sub-total Amendment No 1 $66,732.00
Reimbursable Expenses $0.00
Total Basic Services, Amendment No. 1 $361,604.00
& Reimbursable expenses
Additional Services (Not to Exceed) $151, 122.00
Maximum Total Compensation $512,726.00
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are included
within the scope of payment for services and are not reimbursable expenses. CITY shall
reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for
which CONSULTANT shall be reimbursed are: None
All requests for payment of expenses shall be accompanied by appropriate backup information.
Any expense anticipated to be more than $0.00 shall be approved in advance by the CITY’s
project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written authorization
from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a
detailed written proposal including a description of the scope of services, schedule, level of
effort, and CONSULTANT’s proposed maximum compensation, including reimbursable
expense, for such services based on the rates set forth in Exhibit C-1. The additional services
scope, schedule and maximum compensation shall be negotiated and agreed to in writing by
the CITY’s Project Manager and CONSULTANT prior to commencement of the services.
Payment for additional services is subject to all requirements and restrictions in this
Agreement
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EXHIBIT “C-1” HOURLY RATE SCHEDULE
Principal/Senior Program Manager
(Rates Reflect a 5% Annual Increase)
1st Year (4 months Aug – Dec 2014) $145.00
2nd Year (12 months Jan – Dec 2015) $152.25 3rd Year (8 months Jan – Aug 2016) $159.86
Scope Labor Categories Est. Hours/Mo Hourly Rate*** Extended Rate Totals
Task 1 - Existing Program Implementation
2014 Rate (4 months
Sept-Dec)
Principal/Senior PM 35 $145.00 $20,300.00
2015 Rate (12 months
Jan-Dec)
Principal/Senior PM 35 $152.25 $63,945.00
2016 Rate (8 months
Jan-Aug)
Principal/Senior PM 35 $159.86 $44,761.50
Total Not to Exceed Task 1 $129,006.50
Task 2 - Metrics Management and Reporting**
2014 Rate (4 months
Sept-Dec)
Principal/Senior PM 10 $145.00 $5,800.00
2015 Rate (12 months
Jan-Dec)
Principal/Senior PM 10 $152.25 $18,270.00
2016 Rate (8 months
Jan-Aug)
Principal/Senior PM 10 $159.86 $12,789.00
Total Not to Exceed Task 2 $36,859.00
Task 3 - Quality Control Maintenance
2014 Rate (4 months
Sept-Dec)
Principal/Senior PM 15 $145.00 $8,700.00
2015 Rate (12 months
Jan-Dec)
Principal/Senior PM 15 $152.25 $27,405.00
2016 Rate (8 months
Jan-Aug)
Principal/Senior PM 15 $159.86 $19,183.50
Total Not to Exceed Task 3 $55,288.50
Task 4 - Webpages and Handouts*
2014 Rate (4 months
Sept-Dec)
Principal/Senior PM 10 $145.00 $5,800.00
2015 Rate (12 months
Jan-Dec)
Principal/Senior PM 10 $152.25 $18,270.00
2016 Rate (8 months
Jan-Aug)
Principal/Senior PM 10 $159.86 $12,789.00
Total Not to Exceed Task 4 $36,859.00
Task 5 - On-Going Training*
2014 Rate (4 months
Sept-Dec)
Principal/Senior PM 5 $145.00 $2,900.00
2015 Rate (12 months
Jan-Dec)
Principal/Senior PM 5 $152.25 $9,135.00
2016 Rate (8 months
Jan-Aug)
Principal/Senior PM 5 $159.86 $6,394.50
Total Not to Exceed Task 5 $18,429.50
Task 6 - Policy Review and Creation
2014 Rate (4 months
Sept-Dec)
Principal/Senior PM 5 $145.00 $2,900.00
2015 Rate (12 months
Jan-Dec)
Principal/Senior PM 5 $152.25 $9,135.00
2016 Rate (8 months
Jan-Aug)
Principal/Senior PM 5 $159.86 $6,394.50
Total Not to Exceed Task 6 $18,429.50
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14 Revision April 28, 2014
Summary Totals
Total Not To Exceed Amount for 2 Years $294,872.00
* Indicates the projected hours would be increased to complete initial work. Number in table represents an average number of hours over 12
months.
**Workload would increase during the months of January and February to prepare for the Earth Day Report and SEA Report.
***Hourly rates are subject to a 5% increase each January
ADDITIONAL SERVICES
Scope Labor Categories Est. Hours Hourly Rate*** Extended Rate Totals
Additional Services - Landscape Review
2014 Rate (4 months Sept-Dec) Principal/Senior PM 41 $145.00 $23,780.00
2015 Rate (12 months Jan-Dec) Principal/Senior PM 41 $152.25 $74,907.00
2016 Rate (8 months Jan-Aug) Principal/Senior PM 41 $159.86 $52,434.90
Total Not to Exceed Additional Services $151,121.90
**Workload would increase during the months of January and February to prepare for the Earth Day Report and SEA Report.
***Hourly rates are subject to a 5% increase each January
* Indicates the projected hours would be increased to complete initial work. Number in table represents an average number of hours over 12
months. AMENDMENT No. 1: Hourly Rate Schedule
Summary Additional Services Totals
Total Not To Exceed Amount for 2 Years $151,121.90
DocuSign Envelope ID: 832B43C1-F49C-46AB-9C6D-F0CC035EF3B0
NOT YET ADOPTED
1
6297/sg Revised November 30, 2015
Ordinance No. XXXX
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO AMENDING THE BUDGET
FOR FISCAL YEAR 2016 TO PROVIDE AN ADDITIONAL APPROPRIATION OF $145,000
FROM THE BUDGET STABILIZATION RESERVE TO THE DEVELOPMENT SERVICES
DEPARTMENT TO PROVIDE ADDITIONAL RESOURCES FOR THE ELECTRIFCATION
FEASIBILITY STUDY
The Council of the City of Palo Alto does ORDAIN as follows:
SECTION 1. The Council of the City of Palo Alto finds and determines as follows:
A. Pursuant to the provisions of Section 12 of Article III of the Charter of the City of
Palo Alto, the Council on June 15, 2015 did adopt a budget for fiscal year 2016; and
B. On September 8, 2014 the City Council approved a contract with Integrated
Design 360 to assist Staff with the implementation and management of the City’s Green
Building Program through September 2016; and
C. On December 15, 2014, the City Council approved a Colleagues Memo Regarding
Climate Action Plan Implementation Strategy to Reduce Use of Natural Gas and Gasoline
Through “Fuel Switching” to Carbon-free Electricity; and
D. On February 2, 2015, the City Council approved Staff’s work plan in response to
the City Council Colleagues Memo to encourage utility customers to switch from natural gas
and gasoline to electricity where appropriate and to reduce the obstacles to such fuel
switching; and
E. Additional resources are necessary to provide project management, analysis, and
additional consultancy services related to the exploration of potential building code changes as
part of the evaluation of implementing electrification projects and programs.
SECTION 2. Therefore, the sum of One Hundred Forty Five Thousand dollars
($145,000) is hereby appropriated to the Development Services Department offset by a
decrease to the Budget Stabilization Reserve.
SECTION 3. As provided in Section 2.04.330 of the Palo Alto Municipal Code, this
ordinance shall become effective upon adoption.
SECTION 4. The actions taken in this ordinance do not constitute a project requiring
environmental review under the California Environmental Quality Act (CEQA).
//
//
NOT YET ADOPTED
2
6297/sg Revised November 30, 2015
INTRODUCED AND PASSED: Enter Date Here
AYES:
NOES:
ABSENT:
ABSTENTIONS:
NOT PARTICIPATING:
ATTEST:
____________________________ ____________________________
City Clerk Mayor
APPROVED AS TO FORM: APPROVED:
____________________________ ____________________________
Deputy City Attorney City Manager
____________________________
Director of Administrative Services
____________________________
Director of Development Services