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HomeMy WebLinkAbout2003-05-27 City CouncilBUDGET 03o 05 TO:HONORABLE CITY COUNCIL ATTENTION:FINANCE COMMITTEE FROM:CITY MANAGER DEPARTMENT: ADMINISTRATIVE SERVICES DATE: SUBJECT: MAY 27, 2003 CMR: 276:03 PROPOSED AMENDMENTS TO 2003-04 MUNICIPAL FEE SCHEDULE RECOMMENDATION Staff recommends that the City Council approve the proposed changes to the Municipal Fee Schedule for fiscal year 2003-04. DISCUSSION This staff report transmits the proposed Municipal Fee Schedule for fiscal year 2003-04.. Changes to the Municipal Fee Schedule are shaded and deleted text is lined through. Several of the fee increases are related to the additional cost of providing service or due to the change in the Consumer Price Index (CPI), which in December 2002 had an annual increase of 1.4% in the Bay Area. The major changes to the 2003-04 Municipal Fee Schedule include: The Public Works Department is proposing a new street cut fee to recover the cost of repairing City streets damaged by utilities and telecom trench cuts. Street cut fees are common in other California cities. The estimated fiscal impact is approximately $1.4 million annually, with approximately $ ! .0 million paid by the City of Palo Alto Utilities. 2.The Refuse Fund is proposing an increase in disposal fees in order to align fees with other landfills. The revenue impact to this fund is approximately $0.5 million. 3.Cost recover- related paramedic transport fees in the Fire Department would result in a revenue increase of approximately $0.2 million. CMR:276:03 Page 1 of 3 Proposed golf fee increases are based on full cost recovery for Golf Course expenses, including the repayment of the bond issuance that has financed capital work on the course. Revenues are expected to increase approximately $0.1 million. Within the Community Services Department, the Open Space and Sciences Division is proposing a day use fee for the Byxbee Park Hills and Sailing Station parking lot to partially offset the cost of maintenance and operations. The revenue impact of this fee is approximately $18,000. Cubberley and Lucie Stern facility rental rates are increasing to cover the increased costs of staff, supplies, and utilities. The revenue impact of these fees is approximately $41,000. The Planning Department is proposing a number of cost recovery-related fee increases for development-related permits and inspection plan reviews. New fees are being proposed for previously uncompensated services, such as review of development applications by the historic resources board. The total projected revenue impact of these fee changes is approximately $16,000. In accordance with state law, these fees cannot go into effect until sixty days after Council adoption, which is August 16, 2003. Other proposed changes with nominal fiscal impact include: a) Permit automation fee (new) - fee will help offset the cost of the permit tracking system and online services b) Historical resource fees (new) - fee will partially recover costs for applications that require Historic Resource Board review c) Cremation service of owned animals (new). RESOURCE IMPACT Approval of the Municipal Fee Schedule with proposed amendments will result in a net revenue increase of approximately $2.3 million when compared to the 2002-03 Adjusted Budget. Of this amount, $1.8 million represents General Fund revenue, and $0.5 million represents Refuse Fund revenue. All fees in the 2003-04 Municipal Fee Schedule are intended to recover costs associated with City departments providing these services. Please note that while some budgeted revenue increases result from fee increases, other increases are the result of higher volume, not increased fees. These revenue impacts are summarized in the resource level change tables contained within each departmental section of the 2003-05 Proposed Budget. POLICY IMPLICATIONS These recommendations are consistent with existing City policies. ENVIRONMENTAL ASSESSMENT Adjustment to the Municipal Fee Schedule does not constitute a project for the purposes of the California Environmental Quality Act. CMR:276:03 Page 2 of 3 ATTACHMENTS Attachment A: Attachment B: Summary of Proposed Changes to the 2003-04 Municipal Fee Schedule Proposed 2003-04 Municipal Fee Schedule PREPARED BY: S~VEN MONTANO Senior Financial Analyst DEPARTMENT APPROVAL: CITY MANAGER APPROVAL: Director, AdTnistrative Services EMI~LY HARRISON - Assistant City Manager CMR:276:0a Pa=e .~ of 3 Attachment A Summary of Proposed Changes to the 2003-04 Municipal Fee Schedule Change CITYWIDE FEES (See page 3 for details) Utility project specifications and plans (new) $25.00 each Explanation The fees are being assessed to recover printing costs. CITY CLERK (See page 5 for details) Appeals - Planning Decisions is raised $100.00 Certification fee (new) Fee has not been raised since 1997. This is to reflect additional costs. This fee will align with the practice of other cities that charge for the certification of documents. ADMINISTRATIVE SERVICES (See page 6 for details) Real estate encroachment permit fee is raised The increase will align the fee with the encroachment $140.00 for non-residents and $85.00 for residents permit fee administered by Public Works Engineering (see pa~e 60). COMMUNITY SERVICES DEPARTMENT Arts and Culture (See page 8 for details) Special workshops and presentations Project LOOK! goup fee is raised from $45.001group to $50.00/~oup Instructional classes are changing from a range of $7.00-$400.00 to $7.00-$500.00 Drop-in activities resident discount fee is eliminated. Cancellation service charge is raised from a range of $t0.00-$50.00 to $10.00-$80.00 Resident discount fee is eliminated so that production costs can be recovered. Increase will cover increase in supplies and materials. Increase allows for higher quality classes to be offered. Drop-in activities have been limited to currently registered students who already get a resident discount. There is no discount for hourly drop-in. Cancellation charge for special workshops represents half of the total workshop fee. The increase in cancellation fee covers the increase in workshop fees. Golf Services (See pages 10 for details) Various ~een fee admission and discount card increases Green fee admission - senior (non resident) fee $29.00 (new) Discount cards - Senior non-resident 10 play card is raised $20.00 Cart rental fee raised from a range of $15.00- $23.00 to $16.00-$25.00 Various club rental fee increases Fee increases are based on full cost recovery of Golf Course expenses. Promotional fee will encourage optimal play and maximize revenue generation for the municipal golf course. Promotional fee will encourage optimal play and maximize revenue generation for the municipal golf course. Fee increases are based on full cost recovery of Golf Course expenses. Fee increases are based on full cost recovery of Golf Course expenses. Chan~e i Recreational Services (See page 13 for details) Byxbee park Hills and Sailing Station parking lot day use fee (new) $2.00 Explanation New few will partially recover the cost of improvements to the lots and the cost of ongoing maintenance. The cancellation policy for Recreation Services varies :~ depending on when a customer cancels from a ~ program. The closer to the start date of a program the higher the cancellation fee will be. The maximum cancellation fee is 50% of the program fee. Registration cancellation charge is changing from $12.00 to up to 50% of fees paid Birthday parties fee (new) $100.00-$300.00/event Offered by Open Space and Science Division, this program will provide space, games, and educational activities for groups. Rentals and Reservations (See page 15 for details) Delete Council Chambers rental Art Center auditorium, courtyard, and meeting room rental fees are raised Lucie Stern Community Center room rental fees are raised 5% Terman Library meeting room rental fees are eliminated No longer offered as a rental space. The change will align fees with other Community Service facilities rental rates. Fee increase will cover increase cost of staff, supplies, eNuipment, and utilities. The proposed closing of Terman Library wilt eliminate use of the meeting room. Non-resident Baylands Nature Interpretive Center Fee increase will cover increase costs of staff, supplies, meeting room fee is raised $22.00, resident rate is equipment and utilities and better align City rental fees increased $0.50 cents, with comparable meetin~ rooms. Junior Museum facility rental fees are eliminated Junior Museum & Zoo no longer has rooms for public rental. Teen Center rental fee is eliminated. Picnic area rental fee is eliminated Lifeguard attendant fee is raised $4.00/hr Junior Museum and Zoo attendant fee is raised $6.00 Grand piano rental fee is raised $15.00 Facility no longer exists. The picnic reservation program will no longer be in effect for urban parks. Increase will align the fee with actual salary costs. Increase wil! align the fee with actual salary costs. Increase will cover the cost of maintenance and repair. Cubberley facility rentals are raised 5-6% Theatre usher fee (new) $18.00 Fee increases will cover increased cost of staff, supplies,~__u~pment and utilities. All groups are required to provide volunteer ushers. When they cannot, ushers are provided and the cost is passed on to the user. FIRE DEPARTMENT (See Rage 25 for details) Paramedic internship fee is raised $200.00 Various fire protection system permit and plan review fees are raised 1.4% Various hazardous materials storage permit fees are raised 1.4% Outside cooking booths fee is raised 1.4% Underground tank lining investigation fee is raised 1.4% Hydrant flow fee is raised 1.4% Various paramedic transport fees are raised Increase is consistent with industry standards for like services. CPI related increase. CPI related increase. CPI related increase. CPI related increase. CPI related increase. Increase is consistent with industry standards for like services. Additional plan review required by changes, additions, or revisions to approved plans is changed from 2 hours to 112 hour minimum Change Explanation ; AND COMMUNITY ENVIRONMENT (See page 33 for details) Building code inspection fees are raised 5%!Fees increases are commensurate with salary increases ifor SEIU employees. Zone plan check fee is raised from 25% to 30% ofiIncrease will align the fee with actual costs. building permit fee This change will correct typing error. Geo-tech report review (new) $150,00/hour Architectural review fees are raised 5% Historical resource fees (new) Development impact fees are raised 1.4% CEQA exemption/Zoning interpretation (new) $50/hour Regular EIA fee is raised 5% Home Improvement Exception fee is raised 5% Individual Review fees are raised 10% Minor subdivision fees are raised 5% Neighborhood Preservation Zone Exceptions fee is raised 5% Nonconforming Use fees are raised 5% Permit Automation fee (new) $2.00 Recording Fee (new) $19/page Minor Change OS Zone fee is deleted New fee for state mandated program. Fees increases are commensurate with salary increases for SEIU employees. New fee will partially recover costs for applications that require Historic Resource Board review. CPI related increase. New fee for previously uncompensated services. Fees increases are commensurate with salary increases for SEIU employees ’:Fees increases are commensurate with salary increases for SEIU employees. Increase will align the fee with actual costs. Fees increases are commensurate with salary increases for SEIU employees. Fees increases are commensurate with salary increases for SEIU employees. Fees increases are commensurate with salary increases for SEIU employees. New fee to help offset the cost of the permit tracking system and online services. The County of Santa Clara charges a per page recording fee, $19.00 per page as of March 2003. Actual cost of recording documents will be charged to applicants when recordin isp__if!~uired. The fee for a Site and Design Minor Change in an Open Space Zone is the same as in any other zone. Thus the duplicate fee is being deleted from the fee schedule. Site and Design Fees Subdivision (five or more parcels) fee is raised 5% Use Permit and Variance fees are raised 5% Minor Change to Planned Community Zone fee is raised 5% Bicycle Training (new) $15.00/class/person Fees increases are commensurate with salary increases for SEIU employees. Fees increases are commensurate with salary increases for SEIU em lp_~gees. Fees increases are commensurate with salary increases for SEIU employees. Fees increases are commensurate with salary increases for SEIU employees. New fee is free to residents, those employed in Palo Alto, or who have students attending Palo Alto public schools. Business District Parking permit replacement fee Fee increase will align revenue with the actual expense is raised $9.00 of permit issuance. Construction!Maintenance Vehicle parking permit Fees increases are commensurate with salary increases fee is raised 5%for SE!U em Ip.~yees. Emergency Repair Vehicle parking permit fee is Fee has not been raised in years - this is to reflect raised 10%additional costs. Valet Parking fees are raised 5%Fees increases are commensurate with salary increases for SEIU era~lo~ees. Change Valet Parking Sign and Curb Markings is raised $750.00 from $150.00 to $900.00 Explanation The Public Works Department installs and removes icurb markings in addition to valet parking signs. The i$150 fee only covered sign installation. The proposed fee will cover the additional cost of installing, maintaining, and removing curb markings and signs when they are no longer needed. POLICE (See page 48 for details) Clearance letter fee is raised by $13.00 Photo reprint fee is raised by $8.00 Location Crime Statistics fee (new) $39.00 Vehicle Impound Fee is raised by $25.00 Dogs and cats adoption fees are raised by $5.00 Cockatiels adoption fee (new) $25.00 Rats, hamsters, guinea pigs, mice fee is reduced from $11.00 to $5.00 Board fees for large animals is changed from $15.00 to the actual costs incurred Disposal fee for large dead animals is raised $50 Spay and Neuter Clinic Fees are raised $5.00 Euthanasia fees are raised between $12.00 and $55.00 Euthanasia fee - Domestic Animals to 201bs. __(new) $60.00 Declaw fee is raised $5.00 Cryptorchid plus neuter fee is raised $15.00 Pre-surgical labwork is changed to 150% of cost Cremation service of owned animals (new) Surrender fee (new) $10.00 to $25.00 Trainingfl3ehavior Classes (new) $25.00-$!00.00 Fee increase align Palo Alto’s fee with neighboring cities. Fee increase will align revenue with increase costs associated with digital photography. This new fee will offset the costs of providing crime statistics data that is often requested by real estate _a~ents. Fee increase wil! align Palo Alto’s fee with neighboring cities. Fee will align revenue with the cost of providing the service. Fee will align revenue with the cost of providing the service. Fee increase will align Palo Atto’s fee with other ,iurisdictions and private industry. Fee will align revenue with the cost of providing the service. Fee increase will allow for the recovery of increased costs associated with the contract to dispose of dead animals. Fee increase will align Palo Alto’s fee with other jurisdictions and private industry. Fee increase will align Palo Alto’s fee with other iufisdicfions and private industry_. Fee will align Palo Alto’s fee with other jurisdictions. Fee increase will align Palo Alto’s fee with other iurisdicfions and private industry. _ Fee increase will align Palo Alto’s fee with other iufisdictions and private indus~ Fee increase will align Palo Alto’s fee with other iufisdicfions and private industrs,. __ Fee will align revenue with the actual expense of o r o v i~!in_zXla_e__s~r~ic .Fee will align revenue with the actual expense of ~g the service. Fee will align revenue with the actual expense of ~ the service. PUBLIC WORKS (See page 60 for details) Street Cut Fee (new)This fee will recover the cost to repair City streets d~_~_~ed by utilities and telecom prgject trench cuts. Maintenance and repair charges are raised 10%This fee has not been increased in two years. Fees increases are commensurate with salary increases for SEIU emp_!9~es. Refuse disposal fees are raised between $1.00 and Fee will align Palo Alto’s fee with other landfills $8.00