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Home My WebLink AboutStaff Report 8683 City of Palo Alto (ID # 8683) City Council Staff Report Report Type: Informational Report Meeting Date: 12/11/2017 City of Palo Alto Page 1 Summary Title: Property Leases Entered into by City Manager in Fiscal Year 2017 Title: Property Leases Entered Into by the City Manager Under Palo Alto Municipal Code Section 2.30.310(h), and Reported per Section Code 2.30.710 Fiscal Year 2017 From: City Manager Lead Department: Administrative Services This is an informational report and no Council action is required. DISCUSSION PAMC Section 2.30.710 requires an annual report to the council of all leases and rentals of city property with third parties approved by the City Manager. The attached report transmits the information (Attachment A) for fiscal year (FY) 2017 as required by the PAMC. Palo Alto Municipal Code (PAMC) Section 2.30.210 (h) authorizes the City Manager to award and sign contracts to rent, lease or license city property to other parties regardless of the price for a term not exceeding three years. Notwithstanding the preceding sentence, the City Manager may enter into and sign contracts to rent, lease or license property at the Cubberley site for terms up to five years. Total Rental revenues for the leases authorized by the City Manager for FY17 totaled $650,918.08. MUNICIPAL CODE 2.30.710 City Manager Report (a) City Manager shall make a biannual report to the Council of all contracts for professional services or general services awarded by the City Manager, the Procurement Officer or other designated employees, the costs of which exceed $25,000.00, and of all contracts awarded by the City Manager for public works and goods, the costs of which exceed $85,000.00 City of Palo Alto Page 2 (b) The City Manager shall prepare and deliver an annual report to the Council of all leases, licenses and rentals of city real property with third parties, approved by the City Manager. (Ord. 5387 § 1 (part), 2016: Ord. 4827 § 1 (part), 2004) 2.30.210 City Manager Contract Award Authority (h) Contracts to Rent, Lease, or License City Real Property to Other Parties. The authority granted under this Section is distinct from the authority of the director of community services to grant individuals and groups permits for the exclusive temporary use of buildings and facilities located in, and the areas of, city parks and open spaces, as described in Chapter 22.04 of this municipal code or in the park and open space regulations. The City Manager may award and sign contracts to rent, lease or license city real property to other parties regardless of the price for a term not exceeding three years. Notwithstanding the preceding sentence, the City Manager may enter into and sign contracts for the rental, lease or licensing of real property at the Cubberley Community Center for terms of up to five years. Attachments:  Attachment A: FY 2017 List of Lease Agreements ATTACHMENT A Page | 1 CITY OF PALO ALTO ADMINISTRATIVE SERVICES DEPARTMENT/REAL ESTATE DIVISION 2017 Annual Report – Lease Agreements Entered Into By City Manager For PAMC Section Under Section 2.30.210 (h) Fiscal Year: 2016/2017 Number Property Address Property/Space Type Size in Square Foot** Tenant Term Monthly Rent Total Term Rent* Agreement Date 1 4000 Middlefield Road Cubberley Artist Studio 568 Conrad Johnson 12 months $488 $5,856 7/01/2016 2 4000 Middlefield Road Cubberley Artist Studio 600 Marianne Lettieri 12 months $576 $ 6,912 7/01/2016 3 4000 Middlefield Road Cubberley Artist Studio 360 Barbara Boissevain 12 months $ 310 $ 3,720 7/01/2016 4 4000 Middlefield Road Cubberley Artist Studio 360 Pantea Karimi 12 months $ 346 $4,152 7/01/2016 5 4000 Middlefield Road Cubberley Artist Studio 520 Rachelle Doorley 12 months $ 447 $ 5,364 7/01/2016 6 4000 Middlefield Road Cubberley Artist Studio 360 Ken Edwards 6 months $ 310 $ 1,860 7/01/2016 7 4000 Middlefield Road Cubberley Artist Studio 480 Ann McMillian 12 months $461 $ 5,532 7/01/2016 8 4000 Middlefield Road Cubberley Artist Studio 360 Barbara Gunther 6 months $325 $1,950 7/01/2016 9 4000 Middlefield Road Cubberley Artist Studio 480 Inge Infante 6 months $413 $2,478 7/01/2016 10 4000 Middlefield Road Cubberley Artist Studio 720 Jennifer Gonsalves 12 months $619 $7,428 7/01/2016 ATTACHMENT A Page | 2 Number Property Address Property/Space Type Size in Square Foot Tenant Term Monthly Rent Total Term Rent* Agreement Date 11 4000 Middlefield Road Cubberley Artist Studio 480/960 Lessa Bouchard 12 months $413/825.60 $ 6,606.40 7/01/2016 12 4000 Middlefield Road Cubberley Artist Studio 390 Patrick Fenton 6 months $ 335.00 $ 2,010 1/01/2017 13 4000 Middlefield Road Cubberley Artist Studio 480 Pernilla & Paula Pereira 12months $729.60 $ 8,755.20 7/01/2016 14 4000 Middlefield Road Cubberley Artist Studio 480 Linda Gass 12 months $461 $ 5,532 7/01/2016 15 4000 Middlefield Road Cubberley Artist Studio 720 Andy Muonio 12months $691 $ 8,292 7/01/2016 16 4000 Middlefield Road Cubberley Artist Studio 435 Paloma Lucas 12 months $418 $5,016 7/01/2016 17 4000 Middlefield Road Cubberley Artist Studio 435 Servane Briand 12 months $374 $4,488 7/01/2016 18 4000 Middlefield Road Cubberley Artist Studio 480 Daniele Archambault 12 months $413 $4,956 7/01/2016 19 4000 Middlefield Road Cubberley Artist Studio 1,200 Sahba Shere 12 months $1,032 $12,384 7/01/2016 20 4000 Middlefield Road Cubberley Artist Studio 360 Charles Coats 12 months $346 $4,152 7/01/2016 21 4000 Middlefield Road Cubberley Artist Studio 390 Christine Gray 6 months $335 $2,010 7/01/2016 22 4000 Middlefield Road Cubberley Artist Studio 480 Mel Day 12 months $413 $4,956 7/01/2016 23 4000 Middlefield Road Cubberley Artist Studio 390 Ernest Regua 12 months $374 $4,488 7/01/2016 24 4000 Middlefield Road Cubberley Artist Studio 360 Catherine DiNapoli 6 months $310 $1,860 1/01/2017 25 4000 Middlefield Road Cubberley Artist Studio 360 Melissa Wyman 11 months $310 $3,410 8/01/2016 26 4000 Middlefield Road Cubberley Artist Studio 360 Amy DiPlacido 11 months $345 $3,795 8/01/2016 ATTACHMENT A Page | 3 Number Property Address Property/Space Type Size in Square Foot Tenant Term Monthly Rent Total Term Rent* Agreement Date 27 1305 Middlefield Road Lucie Stern Community Center 500 Palo Alto Players 3 years $1,241.79 $14,901.48 7/01/2015 28 2300 Wellesley Street College Terrace Library 2,000 Palo Alto Community Child Care 3 years $ - $ - 7/01/2013 29 3990 Ventura Court Ventura School Site 21,000 Palo Alto Community Child Care 3 years $ - $ - 7/01/2013 30 3281 E. Bayshore Rd. Animal Shelter Land 13,500 Anderson Honda M2M $ 5,400/$5,562 $66,744 5/06/2014 31 1925 Embarcadero Rd Airport Land 13,250 Audi of Palo Alto M2M $7,950 $95,400 12/15/2014 32 1925 Embarcadero Rd Airport Land 19,700 Anderson Honda M2M $11,820 $141,840 4/01/2016 33 1925 Embarcadero Rd Airport Land 5,000 Graham Contractors M2M $3,000 $3,000 8/01/2016 34 1925 Embarcadero Rd Airport Land 7,500 Precision M2M $3,000 $30,000 9/01/2015 35 1237 San Antonio Rd LATP Land **1,250/1,980 Purple Pipe M2M $625/$990 $6,565 5/01/2016 36 1237 San Antonio Rd LATP Land **10,000/1,200 Harris & Sequoia Landscaping M2M $5,000/$720 $ 34,320 6/1/2014 37 1237 San Antonio Rd LATP Land 37,609 PG&E 1 mo. $ 16,171 $ 16,171 8/01/2016 38 1237 San Antonio Rd LATP Land 1,000 Davis Paving M2M $ 350 $4,200 7/01/2014 39 1237 San Antonio Rd LATP Land 7,000 MV Transportation M2M $ 4,000 $48,000 11/01/2014 40 1237 San Antonio Rd LATP Land 5,000 Con-Quest M2M $3,000 $18,000 8/01/2016 Number Property Address Property/Space Type Size in Square Tenant Term Monthly Rent Total Term Agreement ATTACHMENT A Page | 4 Foot Rent Date 41 1237 San Antonio Rd LATP Land 3,850/8,250 Ranger M2M $2,117/$4,538 $35,706 08/05/2016 42 1237 San Antonio Rd LATP Land 3,000 Pacheco M2M/6 months $ 1,350 $8,100 7/01/2013 SUMMARY – PAMC SECTION 2.30.210 (g) (h) AGREEMENTS Type Number of Transactions 2017 Total Annual Revenue Resulting from Lease Agreements $650,910.08 Total 42 $650,910.08 *Please, note that tenancy terms ranged from three to twelve months for the tenants. **Tenant changed their suites or square footage and rent payment changed.