HomeMy WebLinkAbout2003-05-05 City Council9
a ager s Rep r
TO:
FROM:
DATE:
SUBJECT:
HONORABLE CITY COUNCIL
CITY MANAGER DEPARTMENT: HUMAN RESOURCES
May 5, 2003 CMR: 213:03
AMENDMENT TO EXISTING CONTRACT BETWEEN THE CITY
OF PALO ALTO AND FOOTHILL DEANZA IN THE AMOUNT OF
$23,000 FOR EMPLOYEE TRAINING WITH FOOTHILL DEANZA
BUSINESS AND INDUSTRY INSTITUTE, CHANGING
CONTRACT AMOUNT FROM $85,000 TO $108,000 FOR THE
THIRD CONTRACT YEAR
RECOMMENDATION
Staff recommends that Council approve the attached contract amendment with Foothill
DeAnza Business and Industry Institute to increase the amount of the contract from
$85,000 to $108,000 in order to continue to offer training during 2002-03.
BACKGROUND
Last year the City provided more training than anticipated due to the effective impact of
entrepreneurial efforts. The City delivered over 600 classes in computer skills,
management and supervisory training, professional development, professional
certification classes, personal development, e-learning, mandatory safety training, two
Management Academies and two Lead Worker Academies. The City contracted with
new municipalities to deliver training, incurring additional increases under this contract.
DISCUSSION
The City contracts with Foothill-DeAnza Business and Industry Institute to provide the
majority of the City’s training courses. Foothill-DeAnza Business and Industry Institute
was originally selected as a sole source provider because of the shared facilities and
cooperative relationship with Foothill Community College. The Institute provides
instruction in personal and professional development, management and supervisory
skills, as well as computer applications. The City is in the third year of a contract with
Foothill-DeAnza Business and Industry Institute. The contract provides that the City pay
Foothill $85,000 during the 2002-03 fiscal year for services. Due to the additional
training and enterprise activities, the majority of this $85,000 has been spent and an
CMR: 213:03 Page 1 of 2
amendment to the contract increasing the amount by $23,000 needs to be implemented in
order to pay for the remainder of the 2002-03 scheduled training events.
RESOURCE IMPACT
Funding for t~s agreement is provided in the 2002-03 Training and Development
Budget.
POLICY IMPLICATIONS
This request does not represent a change to existing City policies.
ENVIRONMENTAL REVIEW
This is not a project under the California Environmental Quality Act (CEQA).
ATTACHMENTS
A:Amendment No. 3 to Agreement No. S 1128286 Between the City of Palo Alto
and Foothill De Anza Business and Industry Institute
PREPARED BY: Charlotte Carlson, Manager, Training and Development
DEPARTMENT HEAD:
LESLIE LOOMIS
Director of Human Resources
CITY MANAGER APPROVAL:
HARRISON
Assistant City Manager
CMR: 213:03 Page 2 of 2
AMENDMENT NO. THREE TO AGREEMENT NO. SI128286
BETWEEN THE CITY OF PALO ALTO AND
FOOTHILL DE ANZA BUSINESS AND INDUSTRY INSTITUTE
This P~en6ment No. Three to Agreement No. S!!28286
("Agreement") is entered into this day of ,
2003, by and between the CITY OF PALO ALTO ("CITY"), and FOOTHILL
DE ANZA BUSINESS AND INDUSTRY INSTITUTE, a public institution,
located at 21250 Stevens Creek Blvd., Cupertino, CA ("CONT~hCTOR").
RECITALS:
WHEREAS, the Agreement was entered into between the
parties for the provision of trainers and class materials for the
City of Paio A!to’s employee training program; and
WHEREAS, the parties wish to amend the Agreement;
NOW, THEREFORE, in consideration of the covenants, terms,
conditions, and provisions of this Amendment No. Three, the parties
agree:
_.~ ~,,~T~o~<ON" ~s _e~e~ySECTION I .n= section entitled .........-~- .....
amended, to read as {o!!ows:
"’COMPENSATION for the ful! performance of this
Agreement: CITY shall pay CONT~hCTOR: upon
submittal of invoice, no more often than
monthly, describing the classes provided, for
which ~avment is requested. Tota!
compensation for FY 2002-2003 shall not exceed
$I08,000."
SECTION 2. The section entitled "City Account Number,"
under the subsection entitled "’Dollar Amount, is he_emv amended to
read as follows: "’Dollar ~_mount: no~ to exceed ~08 000 Ju!v ?0@!
- June 30, 2003)."
SECTION 3. Exhibit "B" to the ~ .... m=nt entitled Sco~e
of Services, including class totals" is hereby amended to include
~he classes set forth in Exhibit "B-I" attached hereto and
ner~ ....incorporated ~ -in by re{erence
SECTION 4. Except as herein modified, all other
mrovisions of the Agreement, including any exhibits and subsequent
amendments thereto, shall remain in ful! force and effect.
//
//
020605 sdl 8120329
IN WITNESS WHEREOF, the parties have by their duly
authorized representatives executed this Amendment on the date
first above written.
~TTEST:CITY OF PALO ALTO
City Clerk
APPROVED AS TO FORM:
Mayor
FOOTHILL DE ANZA BUSINESS
AND INDUSTRY INSTITUTE
Senior Asst. City Attorney
APPROVED:
By:
Name:
Assistant City Manager Title:
Director of A~ministrative
Services
±axp=y~- identification No.
941-59-7718
Director of T,,n~man Resources
Risk Manager
020605 sdl 8120329 2
CERTIFICATE OF ACKNOWLEDGMENT
(Civil Code § 1189)
STATE OF
COUNTY OF
-)
)
)
On , before me, the undersigned, a
notary public in and for said County, personally appeared
personally known to me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is!are
insc_ume..~subscribed to the within ’ ~r~ n~, and acknowledged to me ~ha<
he!she!they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature s) on the
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official sea!.
Signature of Notary Public
020605 sdl 8120329 3
EXHIBIT "B-I"
2nd Management Academy 2003 Instruction Costs:
Introduction to Management!Management Supervision
Project Management
Workplace Communication Skills for Leaders
Sustaining a Motivated Workplace
Leading Effective Teams
Problem Solving/Decision Making for Managers
Conflict Resolution/Managing Conflict
Addressing Performance Problems
2nd Lead Worker Academy 2003 Instruction Costs:
Total:
$1,750.00
$1,750.00
$1,950.00
$1,950.00
$2,050.00
$1,750.00
$1,950.00
$1,790.00
$9,000.00
$23,940.00