HomeMy WebLinkAbout2003-04-21 City Council (4)TO:HONORABLE CITY COUNCIL
FROM:CITY MANAGER DEPARTMENT: HUMAN RESOURCES
DATE:
SUBJECT:
APRIL 21, 2003 CMR: 240:03
AMENDMENT NO. 1 TO EXTEND THE EXISTING CONTRACT NO.
C0125969 BETWEEN THE CITYOF PALO ALTO AND COMPSYCH
CORPORATION (COMPSYCH) IN THE AMOUNT OF $12,000 FOR
THE EMPLOYEE ASSISTANCE PLAN
RECOMMENDATION
Staff recommends that the Council approve and authorize the Mayor to:
1.Execute the attached contract amendment extending the City’s existing
contract with ComPsych Corporation (ComPsych) to provide Employee
Assistance Plan services through August 30, 2003.
2.Increase the amount of the contract by an additional $12,000 to pay the
premiums from May 1, 2003 through August 31, 2003.
DISCUSSION
On April 24, 2000, the City entered into a three-year contract for Employee Assistance Plan
(EAP) services. The City has provided employees and their dependents with EAP benefits
since 1982. The EAP provides employees with confidential personal counseling, work and
family related issues, stress, childcare issues, eldercare, substance abuse, etc. In addition
EAP programs provide a valuable tool for supervisors to refer troubled employees to
professional outside help. The EAP is designed to promote the well-being and welfare of
City employees and their families, as well as to support on-the-job productivity. ComPsych
was unanimously selected as the City’s EAP provider because it demonstrated the ability to
provide enhanced and innovative services at a competitive cost. Utilization of EAP services
among City employees has increased since ComPsych was selected and is significantly
higher than the national average for similar programs.
The City enters into a Request For Proposal (RFP) process every three years to ensure the
rates paid for this service remain competitive and that the services are optimal. Due to the
CMR: 240:03 Page 1 of 3
transition of benefits administration duties to risk management within the Human Resources
Department and to increased department work load, it is not possible to complete the RFP
process to put in place a new EAP contract by the contract expiration date of April 30, 2003.
This year, there was a considerable unforeseen amount of time spent on addressing the health
insurance cost containment plans (PERS Choice Plus, PORAC, and cash incentive - resulting
in a savings of $850,000 this year). Putting these plans in place impacted the time that the
outgoing benefits manager had to renew the Long Term Disability, Accidental Death &
Dismemberment and Life Insurance policy, Group Dental Insurance policy and Employee
Assistance Pro~am policy contracts prior to his departure. In addition, transitioning benefits
over to risk management took more time than expected. The transition plan was affected
because the benefits administrator position was eliminated from the department.
The specific steps Risk Management and Benefits will take to prevent the need for future
extensions will be:
Stagger contract renewal dates so all four of these contracts are not due
simultaneously; and,
Follow the recently established timeline for contract renewal, which
provides for sufficient time for Purchasing and the Attorney’s Office to
review and finalize the solicitation package and to complete the contract
selection process.
RESOURCE IMPACT
Funding for the plan is available in the 2002-2003 budget.
POLICY IMPLICATIONS
This request does not represent a change in existing policies.
ENVIRONMENTAL REVIEW
This is not a project under the California Environmental Quality Act.
ATTACHMENTS
Attachment A: Amendment No. One to Agreement No. C0!25969
Attachment B: Agreement No. CO 125969
CMR: 240:03 Page 2 of 3
PREPARED BY: Sandra T.R. Blanch, Risk and Benefits Manager
DEPARTMENT HEAD: ~ ~
Leslie Loomis
Director of Human Resources
CITY MANAGER APPROVAL
EMILY HARRISON
Assistant City Manager
CMR: 240:03 Page 3 of 3
AMENDMENT NO. ONE TO AGREEMENT NO. C0125969
BETWEEN THE CITY OF PALO ALTO AND
COMPSYCH CORPORATION
This ~_mendment No.One to Agreement No. C0!25969
("Agreement") is entered into , bv and between
the C!TY OF PALO ALTO ("CITY"), and COMPSYCH COSPOKhTION, an
illinois corporation, !ocated at 455 N. Cityfront Plaza, 2~<~ F!oor,
Chicago, illinois 60611-5322 ( COMPS~Cn ).
RECITALS:
WHEREAS, :he Agreement was entered into between the
parties for the provision of employee assistance programs an
"E~P" and
WHEREAS, the ~ r== n~ m:ov:@~sAg_~me..~ - --~ ~= for automatic renewal of
the Agreement for two successive one year terms upon expiration of
the initia! term of the Agreement, such that the Agreement w!l!
expire on.Am~_ ~-- 30, .... ?003 un~es~ _renewed;. and
WHEREAS, the parties wish to amend the Agreemen~ to
extend the term of the Agreement to and including August 31, 2003
and to increase <he compensation provision of ~he contract by an
addirionai Twelve Thousand Dollars (1512,000).
NOW, TH=R~=ORm:.~.=:=._ ~_=, in consideration of the covenants, +-- <
D_o~=sions o; <hiS P=menckment, the marties agree:
SECTION i.
to read as follows:
:=RH is hereby amendedSection 3 entitled "~ "
The term of this Agreement shall be {or a
~h~ "ini~iai m=~m")period of one (~)year <~..~ ....
~o.m!r~encemenEcommencing on May !, 2000 (the "~ ~
Date") and ending on April 30, 2001.
Fo!~ow~ng_ _.. the ~:~:~.~-~~n of the !nit~a~_ _ Term,
this Agreement shall automa<ica!!y renew for
:wo suocessive one-year periods (each a
,,~ T "’~ _ _ shallRenewal _erm ) unless e~:ner ~artv
deliver to the other party written not: - of
non-renewal not less than sixty (60) days
prior <o the exmirarion of ~he 7<{tiai ’Term or
=---~ ÷~r The Agreementth= applicable Ren~w=~
shall be extended for a final four (4) month
term to and including August 3~, 2003. The
initial Term and any and all Renewal Terms are
somezimes collectively referred to herein as
the "Term".
030414 sdl 8120328
This Contract is subject to the fiscal
provisions of the Charter of the City of Pa!o
alto and the Palo Alto Municipal Code. This
Contract will terminate without any penalty at
the end of any fisca! year in the event that
funds are not appropriated for the fol!owing
fisca! year for the services under this
Agreement. This section shall take precedence
in the event of a conflict with any other
covenant, term, condition or provision of <his
Contract.
SECTION 2. Schedule << -Schedule of Fees is he_eDy
amended to read as set forth in the attachment to this ~_mendment,
which is incorporated in full by this reference.
a=~iON R P.xce~t as herein modified, all other
provisions of the Agreement, including any exhibits and subsequent
amendments thereto, shall remain in full force and effect.
~HRRmOr ~arni "by their dulyIN WITNESS W ......., the _es nave _
aunhorized representatives executed this L_men~ment on the dane
first above written.
nTTEST:CITY OF PALO ALTO
City Clerk
~PPROVED AS TO FORM:
Senior Asst. Ci~v Attorney
Assistant City Manager
Direc:or of Administrative
Services
Mayor
COMPSYCH CORPORATION, an
illinois corporation
By:
Name:
Title:
By:
Name:
Title:
Taxpayer identification No.
Director of Human Resources
ask Manager
Attachments:
Compliance. wizh <’,~__~. "~=~-_ § 313 is
required ............ == :h= =<:~: .... on whose behalf
in zhe ai:erna:ive, a cerzified :crpora:e
resoiurion a::es:in@ :c :he signazcry
a::horizy of <he individuals simnin~ in
:heir res~es:ive sa~,aci:ies is assep:ab!e
Schedule ii - Schedule of Fees
030414 sdl 8120328
SCHEDULE 17
SCHEDULE OF FEES
Employee Assistance Program $2.70 per employee per month
Basic Services:
Client warrants as of the effective date that it has approximately
1004 emp!oyees for an approximate year!v mrogram cost of $32,529.60
paid on a monthly basis in equal installments of $2,710.80. Client
agrees ~o provide ComPsych with quarterly updated emp!oyee counts.
For the period May i, 2003 through June 30, 2003, City shall pay
Commsych a sum equa! to the number of City employees who were
covered during the preceding month times $2.70. At the end of the
term of this Agreement, City agrees to pay one fina! payment
representing the difference between the prior months employee count
and actual employee count for the final month of the contract.
Additional Services:
_~o~=± compensation for additional services will not exceed Ten
Thousand Do!~--_. .Additional ’==:s ($i0,000) per fisca! year .._ services
include, but are not limited to, travel related expenses and
clinical on-site intervention services. Travel expenses wil! be
billed separately and are subject to Ci~’~-’ s guidelines and
limitations. Clinical on-site intervention wil! be billed at a
ra:e of $190.00 per hour of services plus all travel and re!a~
expenses. Client’s EAP includes, at no additional charge, all
i.nizia! telemhone .... ~ n ~,~]~w~.n~ a crib!ca! incident
Total Compensation:
Total compensation for both basic and additional services for the
~{rst and second contract term shall not exceed Forty-<hree
Thousand Dollars ($43,000) and for the third contract term and
final four monnh term shall not exceed Fifty-Five Thousand Dollars
(S55,000).
030414 sdl 8120328
3
CERTIFICATE OF ACKNOWLEDGMENT
(Civi! Code § 1189).
STATE OF
COUNTY OF
On
notary public in and for
before me, the undersigned, a
said County, personally appeared
mersonaily known ~- me (or proved to me on the basis of
satisfactory evidence) to be the person(s) whose name(s) is!are
subscribed to the within instrument, and acknowledged to me that
he!she!they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on =he
instrument the person(s), or the entity upon behalf of which the
person(s) acted, executed the instrument.
WITNESS my hand and official seal.
Signature of Notary Public
030414 sdl 8120328
CERTIFICATE OF ACKNO~TLEDGMENT
(Civi! Code § 1189)
STATE OF
COUNTY OF
)
)
)
On , before me, the undersigned, a
nouary mublic in and for said County, personally appeared
~ersona!!v ~ :_ Known =o me (or proved to me on he basis of
satisfactory evidence) to be the person(s) whose name(s) is/are
subscribed to the within instrument, and acknowledged :o me :hat
he/she/they executed :he same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on ~he
_ ~:~_ b=ha~f of which :heinstrumen< the person(s), or :he e..~±~y upon ....
person(s) acted, executed the instrument.
wiTNESS my hand and off~_ciai se~=.
Signature of Notary Public
030414 sdl 8120328
AGREEMENT
THIS AGREEMENT is made and entered into this ~ day of April, 2000, by and
between COMPSYCIt CORPORATION, an Illinois corporation ("Corn_Psych"), and CITY
OF PALO ALTO, a chartered municipal corporation of the State of California ("Client").
RECITALS
WHEREAS, ComPsych is engaged in the business of providing employee assistance
programs (an "EAP") to employers; and
WHEREAS, pursuant to an EAP, ComPsych provides those services described on
Schedule I attached hereto (the "Services") to employees of client companies and/or their
respective spouses and dependents who, from time to time, participate in an EAP
("Participants"); and
WHEREAS, Client desires to engage ComPsych, and Corn_Psych desires to be engaged
by Client, to provide an EAP to Client (the "Client EAP") pursuant to which ComPsych shall
provide the Services to Client and Participants in the Client EAP, on the terms and conditions set
forth herein.
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants
contained herein, and for other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the parties hereby agree as follows:
1. Services: Throughout the Term (as defined below), ComPsych will provide to Client an
EAP pursuant to which Corn_Psych will perform the Services for Client and Participants in the
Client EAP, as indicated in Schedule I.
2. Fees:
(a) Throughout the Term, Client will pay a base fee per employee per month to
ComPsych as indicated in Schedule 1~. The first (lst) monthly fee shall be due and payable
on or before the Commencement Date (as defined below). Subsequent fees shall be due and
payable on or before each one (1) month anniversary of the Commencement Date throu~out
the Term. Fees will be fixed for a period of three (3) years.
(b) In the event that any payment due ComPsych hereunder is not received by ComPsych
from Client when due, a delinquency charge shall be assessed on each installment assessed in
default for not less than thirty days in an amount not to exceed one and one half percent
(1 ~/2 %) for each month the installment remains unpaid or the maximum amount allowed by
law, in addition to attorney’s fees and other costs and expenses incurred by ComPsych to
collect any amounts due hereunder.NBC Tower ~ 24th Floor
455 N. Cit)~front Plaza Drive ¯ Cl~cago, I~aois 60611-5322
relepbo,w 312-5954000 ~x" 3 t 2-595-4029
zt’ebsite wv,~,.comp~’ch.com
3. Term: The term of this A~eement shall be for a period of one (1) year
(the "Initial Term") commencing on May 1, 2000 (the "Commencement Date") and ending on
April 30, 2001. Following the expiration of the Initial Term, this Agreement shall automatically
renewfor successive two (2) year periods (each a "Renewal Term"), unless either party shall
deliver to the other party written notice of non-renewal not less than sixty (60) days prior to the
expiration of the Initial Term or the applicable Renewal Term. The Initial Term and any and all
Renewal Terms are sometimes collectively referred to herein as the "Term".
This Contract is subject to the fiscal provisions of the Charter of the City of Palo Alto and the
Palo Alto Municipal Code. This Contract will terminate without any penalty at the end of any
fiscal year in the event that funds are not appropriated for the following fiscal year for the
services under this Agreement. This section shall take precedence in the event of a conflict with
any other covenant, term, condition or provision of this Contract.
4.Responsibility and Authority: It is a~eed and acknowledged that:
(a) ComPsych shall have no responsibility- or liability whatsoever to Client, any
Participant or any other person, firm, corporation or entity for any of the following:
(i) Verification of any participant’s entitlement to ~oup medical!health plan coverage or
insurance reimbursement;
(ii) Payment of any participant’s bills, debts, obligations or other liabilities of any Mnd
relating to any treatment or confinement (except as specified in any of the Schedules
attached hereto), or payment of any treatment not expressly provided for in this
Agreement.
(iii) Any employment related decisions made by Client, including, without limitation,
hiring, terminations, and employee accoimnodations made pursuant to the Americans
with Disabilities Act.
(b) ComPsych shall have no responsibility or liability whatsoever for the accuracy,
completeness, propriety, necessity or advisability of the information which is provided to
ComPsych by or from third parties, including, without limitation, hospitals, alternative
facilities, treatment providers and practitioners.
(c) Client, in conjunction with its claims administrator, shal! retain all final authority for
benefit determination under any and all applicable insurance and claim administration
contracts.
5. Statistical Reports: Corn_Psych will furnish statistical management reports to Client which
reflect the Services being rendered, as described in Schedule 1.
6. Proprie~ary Rights: Client shall not, during the term of this Agreement, or at any time
thereafter, disclose to any person, finn, corporation or other entity any information concerning
the business or affairs of ComPsych, except as may be subject to disclosure as a punic document
under the California Public Records Act, or as may be ordered disclosed by court order. Al!
ri~ts, title and interest to the work product developed or produced under this Agreement are the
sole property of ComPsych. Client covenants and agrees that it shall not knowingly, either
directly or indirectly, in any way during the Term and for a period of three (3) years thereafter,
solicit, attempt to solicit, or hire for employment’ or engage any person who is or was an
employee or agent of ComPsych during the Term.
7. Confidentiality: Corn_Psych and Client acknowledge and agree that all information obtained
or prepared by ComPsych in connection with this Agreement concerning individual Participants
is confidential. No such information shall be disclosed except when disclosure is required by
legal mandate or by express written consent of the Participant.
8. Dissemination of Information: Client covenants and agrees that any and all
communications disseminated by Client to Participants regarding the Client EAP or the Services
to be rendered by ComPsych hereunder shall: (a) if written, be subject to ComPsych’s prior
written approval, which approval shall not be unreasonably withheld; and (b) if oral, accurately
reflect the terms hereof and comply with such guidelines as may be established, from time to
time, by ComPsych.
9. Representations and Warranties: ComPsych and Client each represent and warrant to the
other that:
(a) such party is a duly organized and validly existing corporation in good standing under
the laws of its state of incorporation;
(b) the execution and delivery of this Agreement by such party and its performance of its
obligations hereunder have been duly authorized by all appropriate and requisite corporate
action;
(c) this Agreement is binding upon such party and enforceable against such party in
accordance with its terms, except as may be limited by applicable bankruptcy, insolvency,
reorganization or similar laws.
10. Indemnification: ComPsych agrees to indemnify, defend and hold harmless Client and its
Council Members, officers and employees from and against any and all loss, damage, claim or
liability (including without limitation, reasonable attorney’s fees) incurred by Client which arise
out of ComPsych’s negligent acts, errors or omissions, in performing under this Contract.
11. Insura~lce: ComPsych shall maintain in full force and effect during the term of this
Contract insurance as set forth on the Certificate of Insurance attached hereto as Exhibit 1. Such
insurance will contain an endorsement stating that the insurance is primary coverage (with
respect to services provided by ComPsych) and will not be canceled or altered by the insurer
except after filing with Client’s city clerk thirty (30) days’ prior written notice of such
cancellation or alteration. The City of Palo Alto will be named as an additional insured on such
insurance.
12. Workers’ Compensation: Corn_Psych, by executing this Contract, certifies that it is insured
against liability for workers’ compensation.
13. Assignment: This contract is for the personal services of ComPsych, therefore, ComPsych
will not assign, transfer, convey or otherwise dispose of this Contract, any right, title or interest
in or to the same or any part thereof without the prior written consent of Client, which consent
shall not be unreasonably withheld, provided, that ComPsych shall have the right to sell, transfer,
convey or assign this ageement to any successor, subsidiary, parent or affiliate of ComPsych and
such assignee shall acquire all of the rights, duties and obligations of ComPsych set forth herein.
A consent to one assignment wi!l not be deemed to be a consent to any subsequent assignrnent.
Any assig~-nent made without the approval of the City Manager will be void and, at the option of
the City Manager, this Contract may be terminated. This Contract will not be assignable by
operation of law.
14. Nondiscrimination: ComPsych, as a supplier of services to the City of Palo Alto, certifies
that it does not discriminate in employment with regards to age, race, color, reli~on, sex,
national oriNn, ancestry, disability, or sexual r~reference and that it is in compliance with all
Federal, State and local directives and executive orders regarding nondiscrimination in
employment.
ComPsych agees that each contract for services with an independent provider will contain a
provision substantially as follows:
"Provider will provide ComPsych with a certificate stating that Provider is
currently in compliance with all Federal and State of California la~vs covering
nondiscrimination in employment; and that Provider will not discriminate in the
employment of any person under this contract because of the age, race, color,
national origin, ancestry, religion, disability, sexual preference or gender of such
person."
15. Force Majeure: No failure, delay or default in performance of any obligation of a Party to
this Ageement shall constitute an event of default or breach of the Ageement to the extent that
such failure to perform, delay or default arises out of a cause, existing or future, that is beyond
the control and without negligence of such Party, including, but not limited to: actio~l or inaction
of governmental, civil or military authority; fire, strike, lockout or other labor dispute; flood, War;
riot; theft; earthquake and other natural disaster.
4
16. Exclusi~ity: During the term of this Agreement, Client warrants that ComPsych shall be the
exclusive provider of the services under this Agreement to Client’s emp!oyees.
17. Relationship of the Parties: Corn_Psych and Client agree that Corn_Psych shall be an
independent contractor and neither party nor their respective employees or agents shall be
deemed to be an employee of the other, nor shall this Agreement be deemed to create a
partnership, joint venture or other association between the parties hereto.
18. Notices: Any notice required hereunder will not be effective, unless in writing, signed by an
authorized officer of the party delivering such notice, and sent by certified or registered mail to
the address indicated below. Notices shall be effective only when received.
ComPsych Corporation
NBC Tower
455 N. Cityfxont Plaza Drive
24th Floor
Chicago, IL 60611-5506
Attn:Dr. Richard A. Chaifetz
President and CEO
City of Palo Alto
250 Hamilton Ave.
P.O. Box 10250
Palo Alto, CA 94303
Atm: Employee Benefits Manager
19. Governing Law: This Agreement shall be interpreted under and governed by the laws of the
State of Illinois, without regard to its conflict of laws rules. Any court proceedings shall take
place in Santa Clara County, California, unless the parties agree otherwise.
20. Severability: K any provision of this Agreement or the application thereof to any party or
circumstance is held to be invalid, such invalidity shall not affect the other provisions or
applications of the Agreement which can be given effect without the invalid provision or
application, and to this end the provisions of this Agreement are severable.
21. Schedules Attached and Incorporated into Agreement: The Schedules attached to this
Agreement are incorporated herein, in their entirety, by this reference.
22. Entire Agreement: This Agreement, together with the Schedules attached hereto, shall
constitute the entire Agreement by and between the parties with respect to the subject matter
hereof. There are no promises, terms, conditions, or obligations other than those contained
herein and, this Agreement shall supersede al! prior and contemporaneous communications,
representations or agreements, either verbal or written, by and between the parties hereto, all of
which are merged herein. This Agreement may not be modified or rescinded except pursuant to
a written instrument signed by the party against whom enforcement is sought.
23. Clause Headings: The clause headings appearing in this AHeement have been inserted for
the purpose of convenience and ready reference. They do not purport to, and shall not be deemed
to, define, limit or extend the scope or intent of the clauses to which they appertain.
24. Facsimile: Facsimile transmission of an executed copy of this AHeement or any
amendments hereto sha!l be accepted as evidence of a party’s execution of the Agreement or
amendment.
25. Changes, Additions or Deletions: Any changes, additions, or deletions to this AHeement
will not be considered binding or aHeed to unless the modifications have been initialed or
otherwise approved in writing by the other party.
26. Recovery of Fees: The prevailing party in any action brought to enforce the provisions of
this Contract may recover its reasonable costs and attorneys’ fees expended in connection with
that action.
27. Dispute Resolution: ComPsych and Client shall attempt to resolve conflicts or disputes
under this Contract in a fair and reasonable manner and aHee that if resolution cannot be made to
attempt to mediate the conflict by a professional mediator (except for payment disputes which
may be submitted directly to arbitration). If mediation does not settle any dispute or action which
arises under this Contract or which relates in any way to this Contract or the subject matter of this
Contract, it shall be subject to arbitration under the rules governing commercial arbitration as
promulgated by the .American Arbitration Association and arbitrability shall be subject to the
Federal Arbitration Act. Any arbitration proceeding shall take place in Santa Clara County,
California unless the parties aHee otherwise.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
year first above ~vritten.
~~MPSY~.~RATION
Dr. Richard A. Chaifetz
President and CEO
Robert Jacot )n
Chief Financial Officer
Tax I.D,’ 36-3739783
CLIENT city of Palo Alto
Title: >la¢o%)
ATTEST:
By:
Title: City
6
[CONTINUATION OF PAGE 6. SIGNATURE PAGE TO AGREEMENT BETWEEN CITY
OF PALO ALTO AND COMPSYCH CORPO~hTION ENTERED ON APRIL, 2000]
APPROVED
Se]City Attorney
D:
Dirg~tor of Human Resources
~ger
City M~nager
D~vC,t!~ersOiAdministrat"
SCHEDULE I
COVERED SERVICES
EMPLOYEE ASSISTANCE PROGRAM
Account Management: Client will be assi~m~ed an account manager who will serve as the
contact person and provide Client with reports and feedback on the program.
Program Promotion: Provide Client with customary EAP supervisor training, EAP
employee orientations, literature, brochures and posters announcing and explaining the
program to Client employees; as mutually agreed upon. Customized promotional materials
are available at an additional cost.
Service Access: 24 hour 800 line access to guidance counselors and 24 hour access to
ComPsych’s Guidance Resource website at www.comps¥ch.com.
Assessment, Counseling and Referral: Assess the presenting problem of each participant
requesting services and provide a maximum of three (3) behavioral health counseling
sessions per presenting problem (for safety employees, ComPsych will provide a maximum
of ten (10) behavioral health counseling sessions per presenting problem) if such problem is
determined by ComPsych to be resolvable within the above number of sessions (in
California, any sessions which constitute "sessions" as defined under California Code of
Regulations, Title 10 § 1300.43.14Co) are .limited to three within any six-month period). If the
participant’s presenting problem is determined not to be resolvable in the above number of
sessions, the participant will be referred for alternative services after assessment.
Crisis Intervention/Critical Incident Debriefing: ComPsych will provide crisis
intervention and critical incident debriefing as and when determined necessary by CormPsych.
Client will be charged an additional fee for any clinical on-site intervention.
Supervisor Consultation: ComPsych professionals are available to provide technical
support and policy-based advice to supervisors and managers of Client
Management Report: ComPsych will prepare and provide to Client statistical management
reports, without disclosure of the identity of any Participant utilizing the program services, as
mutually determined.
LegalConnect: Provide Client employees and their respective spouses and dependents with
telephonic legal information and local referral upon request. If a local referral is requested,
the employee or their family member shall be entitled to a flee thirty minute consultation and
thereafter a 25% reduction in the attorney’s customary rates.
FinancialConnect: Provide Client employees and their respective spouses and dependents
with telephonic financial information regarding their personal finances and related issues.
O Famil3~S~urce: "Provide Client employees and their respective spouses and d£pendents with
child and/or elder care resources in the community where the Participant has a careNving
need. ComPsych will identify a resource which ComPsych believes will be appropriate to the
request of the Participant. ComPsych does not control and is not responsible for the quality
of services rendered by resources or does ComPsych review or monitor their activities. A
referral by ComPsych to a resource is not a recommendation, approval or representation by
ComPsych regarding the standards, quality, competence or adequacy of such resource or its
agents and employees or its facilities. The decision as to whether or not to utilize a resource
identified by ComPsych shall rest solely with the Participant who has the sole and
independent obligation to decide whether or not to contract with or other, vise retain or
employ such resource. ComPsych does not assume any liability with regard to the services
performed by any resource.
ServiceConnect Plus: Provide Client Co. employees and their family members with
information, referrals and appointment/arrangements (if appropriate) in the following areas:
1. Home
o Home Repair and Renovation
o Appliance Repair
o House/Apartment Sitting
Buyer/Se!ler Brokers
Real Estate Lawyers
Mortgage
o
o
o
2. Cars
,Buying, Selling Leasing
~New, Used Cars
,Dealers
*Car Repair
o Car Insurance
3. Pet Care
, - Pet Sitting
, Pet Insurance
4. Relocation/Moving
5. Apartment Shopping
6. Computer Shopping
7. Govenament Services
8. Restaurants
9. Flowers/Gifts
10. Lawncare/Gardening
11. Special/Local Events
SCHEDULE II
SCHEDULE OF FEES
Employee Assistance Program $2.70 per employee per month
Client warrants as of the effective date that it has approximately 1004 employees for an
approximate yearly program cost of $32,529.60 paid on a monthly basis in equal installments of
$2,710.80. Client agees to provide ComPsych with quarterly updated employee counts. Travel
expenses are billed separately and are due fifteen (15) days after receipt of invoice by Client.
ComPsych agrees that trave! and related expenses will not exceed $10,000.00 per year unless pre-
approved by Client’s City Council.
Client’s EAP includes, at no additional charge, all initial telephone consultation following a critical
incident. However, any clinical on, site intervention will be billed at a rate of $190.00 per hour of
services plus all travel and related expenses.
9
& Assoc.
COMPANIES AFFORDING COVERAGE
~M~
COMPANY
Compsych Behavioral Health s
Corp. & Compsych Mgmt. Co~.~M~
455 Cityfront Plaza Dr.0,.,
Chicago iL 6061~
(~312), 245-2699 D
THIS ~8 TO OH~l~ ~T THE POUCI~8 OF INSU~NCE LISTED BELOW HAVE BEEN I~UED TO ~ IN~UR~D ~ED ABlE FOR ~E POU~ PERIOD
INDICATED, NO~HBTAND)NG A~ REQUIREME~, ~ERM OR ~ND~ON OF A~ OON~CT O~ OTHER DOOUME~ ~H RESPECT TO WHICH THe8
CERTIFI~ MAY BE ISSUED OR ~Y PE~AIN, THE tNSU~NCE AFFORDED BY ~E POUC]E8 DHBORI~ED HEREIN IS ~U~OT TO ALL THE TERMS,
~CLUBtON8 AND CONDmON8 OF SUCH POUC[~S, LIM~8 SHOWN MAY ~, BEEN R~DUGED BY PAID
~EFF~VE POU~I~ON
~E OF I~U~NCE POU~ NUMBER ~ ~D~ DA~ (MM~
A GENERAL LIABILITY
t OWNEB’S & cx)NTI:~CTOR’~ FROT
~ A~U ’TOMOBILE LIABIUW
ANY AUTO
, ALL OWNED AUTOS
__] SG"HEDULED AUTOS
~HIREO AUTOS
NON-OWNED AUTOS
GARAG=. LIABILITY
mANY AUTO
A ~x=~ss u~IUI"Y~UM, i~RELLA FORk,t
OTHER THAN uMBRELLA FOPNi
WORKERS ¢OMPENSA’llON AND
I~aPLoYER~’ LIABILITY
THE pROPRiE’i~ [---J INC.,L
LIABILITY
R/O G20002812~
U200000279 04
R/O 020001146 0
oz/oz/oo
/ /
oz/oz/oo
/ /
0:L/o~./0o
/ /
COMBINED 81NGL~ LIMIT $
EACH OCC.
AGGREGATE
2,000,000
4,000,000
DESP.,RIP110N OF OPERATIONS/LOr:ATIONENEM]OI[Es/sPEGIAL ITF.3AB
THE CERTIFICATE HOLDER IS ADDED AS ADDITIONAL INSURED BUT ONLY
AS RESPECTS TO THE OPERATIONS PE~FORi~ED BY THE NAMED INSUKED.
~HOU~.I} ANY op "tN~ ALCOVE DE~r~m~ POUOIE~ BE ~.,AN(3ELLED ~POR~ THE
CITY OF PALO ALTO
250 HAMILTON AVE.
PC BOX 10250
PALO ALTO CA 9&302
KXP1RATION DATE THEREOF, THE ISSUINg COMPANY W~LL ENDEAVOR TO MAIL
~ 13AYll WRITTEN NOTII3E TO THE I:ERTIFIGATE HOLDER NAMED TO THE LEFT,
BUT pAILURE TO M,~JL SUCH NOTIOE 6HALL IMPOSE NO OEILI~IATION OR UABILITY
OF AI~KIND UPON THE COMPANy" 11"~ AGENTS/ OR REPRO.SENTA~,
~R~’~’~’~;~P~:~‘~:~;~;~,z~:~;~.~";?~r~.~ ’..’..".~’.’~,.w"~’:~" """~’;i’-" .............
No C 0001106
Property/Casualty Reinsurance Endorsement
Effective O!/O1/00, for losses occurring as respects occurrenc~ policies and claims made as respects claims
made policies, on or after tl~.s date,, this-endorsement,forms a part-of policy.No. 0200001146-03 ........
issued by Frontier Insurance Company (hereinafter referred to as the "Company") to the Insured Named
below:
IL
For value received, Clarendon National Insurance Company (hereinafter referred to as "Clarendon") as
reinsurer of the Company agrees that in the event of the insoiveney of the Company, Clarendon will
i~ediately become hable for 100% of any loss payable by the Company under the policy, not to exceed
policy limits, to which this endorsement is attached, and Clarendon will make payment thereof directly to the
Named Insured shown above in the event of .first-party coverages, or directly to the claimant or claimants to
whom the Named ~sured is legally liable, in the event of third-party coverages, subject always to the other
terms of the pohcy. As a condition precedent to payment hereunder, CIarendon shall be subrogated to al! the
rights of the Named Insured to the extent of such payment.
-The Company and Clarendon covenant that the provisions of this endorsement take precedence over any
other reinsurance agreement, contract or arrangement between them to the extent Clarendon shall not be
subject to duplicate liability because of any payment or payments made under the terms hereof.
Clarendon reserves the right to cancel this reinsurance endorsement upon 30 days prior notice ~ writing to
the Company and the Named Insured.
.Clarendon National Insurance Company
Charles Bolton. CPCU _Erontier Insurance Company
Theodore l..Ruple~v
(signature)
Vice President. Unde~
(OKicial Title)
(signature)
Pre.~ident
(Official Title)
THiS ENDORSEMENT DOES NOT INSURZ LOSSES OCCUR.RING OR CLAIMS
MMgE PRIOR TO THE. EFFECq"IVE DATE HEREOE
FIC-R I (12,/99)
AGENT
None 000 ii I I
Property/Casualty Reinsurance Endorsement ¯
losses occurring as respects occurrence policies and claims made as respects claimso~/oo,No. ~ectiveO~. /[or , _
ies on or after this date, this endorsement forms a part of policywad° volic , .(hereinMter referred to as the "Company") to the Insured Namedissued by Frontier insurance Company
below:
For value received, Clarendon National Insurance Company (hereinafter referred to as "Clarendon") as
reinsurer of the Company agrees that in the event of the insolvency of the Company, Clarendon will
immediately bemme liable for 100% of any loss payable by the Company under the policy, not to exceed
policy limits, to which this endorsement is attached, and Clarendon will make payment thereof directly to the
Named Insured shown above in the event of first-party coverages, or directly to the claimant or claimants to
whom the Named Insured is legally liable, in the event of third-party coverages, subject always to the other
terms of the policy. As a condition precedent to payment hereunder, Clarendon shall be subrogated to all the
rights of the Named Insured to the extent of such payment.
The Company and Clarendon covenant that the provisions of this endorsement take precedence over any
other reinsurance agreement, contract or arrangement between them to the extent Clarendon shall not be
subject to duplicate liability becanse of any payment or payments made under the terms hereof.
Clarendon reserves the right to cancel this reinsurance endorsement upon 30 days prior notice in writing to
the Company and the Named Insured.
Clarendon National Insuranc~
Charles Bol.tpn. CPCU
Frpntier..!nsurance Company
..Theodor,e.,J. Rupley
(signature)
Vice Presi ,deIlt Underwritin~
(Official Title)
(signature)
President
(Offici!l Title)
THIS ENDORSEMENT DOES NOT INSURE LOSSES OCCURRING OR CLAIMS
MADE PRIOR TO THE EFFECTIVE DATE HEREOF-
FIC-R 1 (12/99)
INSURED