HomeMy WebLinkAbout2003-04-21 City Council (13)TO:HONORABLE CITY COUNCIL 17
FROM:CITY MANAGER DEPARTMENT:ADMINISTRATIVE
SERVICES
DATE:
SUBJECT:
APRIL 21, 2003 CMR: 231:03
2002-03 ADJUSTED BUDGET - MIDYEAR AMENDMENTS AND
CAPITAL IMPROVEMENT PROGRAM STATUS (TO FINANCE
COMMITTEE on 3/4/03)
RECOMMENDATION :
S~aff recommends that the City Council adopt the attached Budget Amendment
Ordinance (BAO) (Attachment 1), which includes:
a.Proposed midyear adjustments to the 2002-03 Budget for the General Fund,
Enterprise Funds, Special Revenue Funds, Internal Service Funds, Debt
Service Fund, and Capital Improvement Fund (Exhibit A).
b. New or anaended 2002-03 CIP Project Descriptions (Exhibit B).
c. Amendments to the 2002-03 Adopted Municipal Fee Schedule (Exhibit C).
d. Amendments to the 2002-03 Table of Organization (Exhibit D).
The _002-0: Midyear Capital Improvement Progam Projects Status Report is attached as
an informational item (Attachment 2). A list of continuous projects follows this summary
(Attachment 3). No action is required on these taro items.
COMMITTEE REVIEW AND RECOMMENDATIONS :
The Finance Committee voted unanimously to accept staff’s recommendation.
ATTACHMENTS
Attached: CMR 160:03
Paze 1 of 2CMR:~31:03 ~
PREPARED BY:
CHARLES PERL
Budget Manager, Administrative Services
DEPARTMENT APPROVAL:
CARL YEATS! r
Director, Admylstrati’~ e Services
CITY MANAGER APPROVAL:
HARRISON
Assistant City Manager
CMR:231:03 Page 2 of 2
TO:HONORABLE CITY COUNCIL
ATTN:
FROM:
FINANCE COMMITTEE
CITY MANAGER DEPARTMENT: ADMINISTRATIVE
SERVICES
DATE:
SUBJECT:
MARCH 4, 2003 CMR:160:03
2002-03 ADJUSTED BUDGET - MIDYEAR AMENDMENTS AND
CAPITAL IMPROVEMENT PROGRAM STATUS
RECOMMENDATION
Staff recommends that the City Council adopt the attached Budget Amendment Ordinance
(BAO) (Attachment 1), which includes:
a. Proposed midyear adjustments to the 2002-03 Budget for the General Fund,
Enterprise Funds, Special Revenue Funds, Internal Service Funds, Debt
Service Fund, and Capital Improvement Fund (Exhibit A).
b. New or amended 2002-03 CIP Project Descriptions (Exhibit B).
c. Amendments to the 2002-03 Adopted Municipal Fee Schedule (Exhibit C).
d. Amendments to the 2002-03 Table of Organization (Exhibit D).
The 2002-03 midyear Capital Improvement Progam Projects Status Report is attached as an
informational item (Attachment 2). A list of continuous projects follows this summary
(Attachment 3). No action is required on these two items.
BACKGROUND
This report summarizes the changes to the 2002-03 Adopted Budget as part of the normal
course of business from July 2002 through January 2003. Where possible, adjustments are
held until this mid-year report is brought to Council in an effort to streamline the BAO
process year-round. This discussion is categorized by fund with a primary focus on major
changes in the General Fund. Details of these changes, as well as all fund summaries, are
included in Exhibit A. The midyear CIP project status report (Attachment 2) provides the
Finance Committee with information on the status of the City’s CIP projects as of November
30,2002.
ClvlR: 160:03 Page 1 of 9
DISCUSSION
General Fund
The following is a summary of major revenue and expenditure adjustments as detailed in
Exhibit A. All comparisons are made from the 2002-03 Adopted Budget.
Revenues: (reduced $1.1 million)
City revenues continue to show significant weakness. Sales taxes in the second and third
calendar quarters (receipts fall into current fiscal year) compared to prior year quarters, show
declines of 12.0 and 6.2 percent, respectively. Preliminary information from the Stanford
Shopping Center and Downtown merchants indicates a particularly soft fourth quarter with
sales either flat or down compared to last year. Transient occupancy taxes (TOT) also
continue to be very soft. Negative revenue adjustments in this report are higher than those
initially anticipated. This results from having actual fiscal year data that shows no
improvement and an economy that has not reached bottom. While many economists and
business leaders believe the economy is near bottom and expect conditions to improve, there
is no evidence in the economically-sensitive revenue generators of such a turnaround. Based
on this information, staff believes that the City’ s revenue picture will not improve until fisc!l
2004-05.
Sales and Use Tax (reduced $1.5 million, 7%) The projected shortfall in sales tax
revenues results from the continued softening of the Silicon Valley economy. Layoffs in
high technology, the dramatic decline in consumer confidence, and the elimination of dot-
com firms have led to a cutback in new automobile, electronic equipment, computer, and
other retail purchases. Consumers appear reluctant to spend in light of layoffs, declining
equity values, and the uncertain international environment. In addition, staff believes
competition from "big-box" stores on the City’s boundaries, "high-end" malls in San
Jose, and Internet purchases may be eroding the City’s sales tax base.
Property Tax (increased $0.1 million, 1%) Property taxes are expected to exceed budget
based on the continued marginal appreciation of appraised property values. These
receipts are negatively affected only when residential and commercial property owners
successfully appeal the assessed value of the property upon which they are taxed. The
County has reassessed higher-valued properties in Palo Alto downward, but this has been
more than offset by increases in other residential properties. At this time, staff is not
aware of rising commercial property tax appeals, but is aware of a high vacancy rate that
could affect values and next fiscal year revenues.
Transient Occupancy Tax (TOT)(reduced $0.4 million, 5.7%) The local business and
tourist downturn has led to low occupancy and reduced average-room-rates. This trend
has seriously eroded hotel tax receipts. Occupancy and room rates this year have fallen
below the already low averages of 58 percent and $135 seen during the first half of 2001-
02. Adjustments to the current budget are necessary in light of the weak local economy
C!vIR: 160:03 Page 2 of 9
and poor performance from the TOT. Annual TOT revenues for 2002-03 are expected to
be near previous year levels of $6.6 million.
Other Taxes and Fines (increased $0.5 million, 7%) This increase primarily results from
two main sources: $405,000 in Documentary Transfer Tax revenue and $132,000 in
Motor Vehicle in-lieu Tax revenue. Transfer tax revenues are related to continued high
levels of loca! property sales activities. While threatened by the State budget crisis, staff
anticipates the State to continue full funding for the Motor Vehicle In-Lieu Tax in the
current year ($3.4 million). This revenue will be adjusted during the 2003-05 budget cycle
if action by the State Legislature warrants it.
Other Revenue (increased $0.2 million, 2%) This increase is made of various one-time
grants and small increases in ongoing revenues as detailed in Exhibit A.
Expenditures: (reduced $1.0 million)
~ Salaries & Benefits (net reduction $45,522) Savings in the Administrative Services
Department overtime and temporary salary costs ($67,630) is partially offset by grant-
funded temporary salary expense in the Community Services Department (CSD). The
General Fund currently has 38 frozen positions with approximately $0.7 million in
funding already removed from the budget related to 12 of these. This report does not
further adjust this budget category for the additional 26 frozen positions, however this
cost savings should approximate $1.4 million by year-end.
Contract Services (increased $265,218) Approximately half of this increase is related to
one-time grant revenues; $80,718 is related to start-up costs for the funding the Friends of
the Palo Alto Library modular facility at Cubberley Community Center (CMR:406:02,
10/21/02); $42,500 is a one-time expense related to enacting the new golf-pro ageement.
General Expense (increased $67, 600) Funding for the City’s assessment related to the
new parking structures was inadvertently omitted from the 2002-03 Adopted Budget and
is now added as an ongoing General Fund expense.
Operating Transfers-Out (reduced $1.2 million, 5%) This net savings is comprised of
two main elements: (See the CIP section for more information on these transactions0
1. $0.9 million net reduction in Capital Fund transfer: This reduction is the result of an
approximate $1.2 million reduction in project spending in two projects: Civic Center
I_n_fras_m_~c_n~e l_m__prove_m__e_n_ts--CIP 10102, _~_n_d Roofing Rep!acement--CIP ! 0006.
New funding of $0.3 million is also being proposed in four projects.
2. $0.1 million reduction in Debt Service Fund transfers: A one-time reduction in
General Fund transfers to debt service results from closing CIP 19624 Golf Course
Improvements, using proceeds to pay debt service as well as reimburse reserves for
the 2001-02 golf operating shortfal! of $0.1 million.
CMR: 160:03 Page 3 of 9
Enterprise Funds
Major operating fund issues are discussed below. Please refer to the detail fund summaries
in Exhibit A for more information on these midyear changes and to the CIP section for a
discussion of the changes in Enterprise CIP project funding.
Electric Fund (Net reserve increase of $7.5 _m51hon)
Revenues (reduced $0.5 million) The fund experienced a drop in projected wholesale
revenue ($480,000) due to lower than expected demand for surplus transmission. A
$41,000 decrease in revenue indicates a greater participation in the Utilities Residential
Rate Assistance Program (RAP) servicing low-income residents.
Expenditures (reduced $7.9 million) The fund has reductions ($8.2 mi!lion) in commodity
purchase expense due to budgeted contract settlement obligations with NCPA being
settled in fiscal 2001-02. This reduction is partially offset by additional expense in capital
projects ($225,000).
Gas Fund (Net reserve reduction of $0.6 million)
Revenues (reduced $0.6 million) The fund experienced a drop in projected net sales
revenues due to a reduction in estimated gas sales to the electric backup generator
(COBUG). An additional $32,000 revenue decrease is due to increased participation in
the RAP for low-income residents.
Water Fund (Net reserve reduction of $28,000)
Revenues (reduced $28,000) Additional revenue reduction of $28,000 indicates increased
participation in the City’s RAP, lowering utility costs for low-income residents.
Wastewater Collection Fund (Net reserve reduction of $70,000)
Expenditures (increased $70,000) Additional equipment funding for necessary sewer
pumps.
Wastewater Treatment Fund (Net reserve reduction of $141,706)
Expenses (increased $141,706) Increased CIP 9707 Wastewater Solids Disposal Project
funding from restricted bond proceeds to be used in rehabilitation project.
Capital Improvement Pro~am
Adjustments to the City’s 2002-03 Capital Plan are noted in Exhibit A, with two specific
nrcfi~c~t ~ctjn.~trn~nt,~ d~crihed in Exhibit B. All of the CIP changes fall into two basic
categories: projects requiring additional appropriations (including new projects), and other
miscellaneous adjustments such as reducing or transferring project appropriations.
CMR: 160:03 Page 4 of 9
New Projects or Increased Appropriations
MSC Feasibility Study--CIP 19906: Project title change from MSC Permanent Seismic
Retrofit Study along with a change of project scope.
Community Theatre Renovations--CIP 19910: Change in project scope. Light board
being purchased for the Community Theatre. ($45,708 CIP 19910 and $21,292
transferred from Arts and Culture Functional Area budget.)
Traffic Signal at San Antonio--CIP 10206: Additional appropriation to fund this
Caltrans project. ($46,800 IR funding)
~ Roth Building Wings DemoliffonJCIP 10304: Additional revenue and appropriation of
that revenue. ($30,350 Summerhill Homes Revenue)
~ Enterprise Resource Planning--CIP 10216: While this multi-year project size and
scope remain unchanged, additional appropriation is necessary for 2002-03 to
accommodate current-year expense for hardware and other associated implementation
costs. This amount will be reduced from future-year expense projections. ($500,000
Technology Fund Reserve transfer)
Projects with Transfers or Budget Reductions
Civic Center Infrastructure Improvements--CIP 10102: Project is still in the design
phase and construction funding is being returned to the Infrastructure Reserve (IR) to be
re-funded in 2003-04. ($940,000 returned to IR)
Roofing Replacement--CIP 10006: There is accumulated savings from various roofing
projects and this amount is not being anticipated for spending this year. ($212,500
returned to IR)
~Street Maintenance--CIP 18670: Transfer of budget from CIP 10208 - Miranda
Avenue Street Improvement to CIP 18670 where the Miranda Avenue constructions costs
were encumbered. The Miranda Avenue improvements were completed in December
2001. ($100,000 inter-project transfer)
Golf Course Itnprovements--CIP 19624: This project is complete and slated for
closure in 2002-03. Of the $336,000 in project financed bond proceeds remaining,
$144,508 is applied to the next debt service payment for 2002-03. As the 2001-02
Golf Course pro-forma indicated a $102,000 General Fund subsidy at year-end, this
transaction reimburses the General Fund by reducing debt service expense as reflected
in Exhibit A. The remaining savings of $42,500 will be appropriated to the
Community Services Department, Golf Services Functional Area to offset additional
expenses associated with the new Golf Professional Management ageement.
ClVIR: 160:03 Page 5 of 9
Enterprise Resource Planning--CIP 10216: Consolidation of various technology
project funds is being centralized as part of the RAFTS implementation plan. These
transactions do not increase the total appropriation approved by Council on July 22,
2002. This amount will be reduced from future-year expense projections. Transfer of
$459,250 in ERP-related budget from the following technology CIP projects to CIP
10216:
1.Financial Applications DevelopmentJCIP 19808 ($64,850)
2.Citywide Network Improvements--CIP 19711 ($26,900)
3.Citywide Network Hardware Redundancy--CIP 10107 ($57,500)
4.IT Systems Management--CIP 10108 ($110,000)
5.Permit Trac’king--CIP 19516 ($200,000)
Enterprise Fund Capital Projects
Increased Appropriation:
~ Traffic Signal Upgrade - Homer/Alma--CIP 8930: Additional appropriation by the
Electric Fund to this project ($225,000 Electric Fund Rate Stabilization Reserve).
Wastewater Disposal SoIids--CIP 9707: Bond funds transferred in to appropriate part of
the Incinerator Rehabilitation project ($141,706 Agency Funds).
Other Funds
o Special Revenue Fund: Attachment A indicates increased spending ($250,000) for
predevelopment, relocation and acquisition costs of a new Opportunity Center providing
social service and affordable housing as presented to Council on May 13, 2002.
(CMR:253:02). $50,000 additional funding is also proposed to fund professional services
expense related to the City’s Below-Market Rate Ownership Program.
~ Internal Service Fund (ISF): The Technology Fund is transferring $500,000 from its
reserve balance to fund CIP 10216 Enterprise Resource Planning. As part of the RAFTS
implementation plan approved by Council on July 22, 2002, staff is drawing down
funding to cover additional implementation, hardware and other associated costs needed
in 2002-03. The reserve was created to fund legacy system and other technology needs
and has an approximate balance of $6.3 million after this transaction.
Amendments to the 2002-03 Adopted Municipal Fee Schedule
Staff is proposing to amend the 2002-03 Municipal Fee Schedule (Exhibit C) to include one
new fee and two existing fee adjustments. These changes have little revenue impact on the
General Fund in 2002-03, due mainly to the 60-day delay in implementing development-
related fee changes. The new fee is a Temporary Discharge Fee in the Storm Drainage
Fund. The fee adjustments affect the tiers for Building Inspection fees and the cost-recovery
abilities of Major Project Architectural Review.
Table of Organization Changes
The three proposed adjustments to the Table of Organization (Exhibit D) include: a
reallocation of 0.25 Full Time Equivalent (FTE) Office Specialist within the Cormnunity
CMR: 160:03 Page 6 of 9
Services Department to fix an error in the original distribution; an add/drop within Planning
and Community Environment of 1.0 KFE Planner to an Engineering Tech II, with annual
savings of $27,108, to fill a vacancy for an employee charged with the Zoning Ordinance and
Single-Family Review activities; the removal of 3.0 KI’E within the Public Works
Department due to the November 2002 rejection of Measure D by the voters. These last three
positions were not included in the 2002-03 Adopted Budget, therefore no budget adjustment
is required.
2002-03 Midyear Capital Improvement Program Proiects Status Report
This report provides the Finance Committee with information on the status of the City’s
Capital Improvement Program (CIP) projects as of November 30, 2002. In the attached
matrix (Attachment 2), all City departments have submitted information on their projects and
commented on any issues that might cause a change in the scope or timing of the projects.
Information in this report is intended to keep Council abreast of progress on all CIP projects
that were open at the beginning of the 2002-03 fiscal year and on those projects, which were
added or completed during the current year.
The attached matrix categorizes CIP projects into minor projects (projects which can be
completed within a one-year period) and multi-year projects (projects which have multi-
year budgets and/or complex implementation schedules with identifiable phases). The
projects status portion of the matrix identifies the phase the project was in as of
November 30, 2002. Information on phases is intended to give Council a perspective on
how much progress was made on a project. Three distinct phases are utilized, as follows:
Phase:
Pre-Design
Design
Construction
Activities:
Preparation of a feasibility study
Development of a master plan
Definition of a project scope
Preparation of an Environmental Impact Report
Hiring a design consultant
Completion of project design
Soliciting bids or proposals
Acquisition of major equipment
Installation
Implementation of a project
The comment section of the matrix provides Council with information clarifying the status of
certain projects.
In the attached matrix, projects are listed by department for the General Fund and by fund
for the Enterprise and Internal Service Funds. Within each department or fund, the
projects are ordered by project number, which includes the year of Council approval (year
CMR: 160:03 Page 7 of 9
of approval is shown by the second two digits of the 5-digit project number or the first
two digits of a 4-digit project number). The matrix also includes information on the total
or accumulated budget for projects, the remaining budget as of the beginning of the fiscal
year, the fiscal year expenditures through November 30, 2002, including commitments
(encumbrances), and the remaining balance in the project budget as of midyear.
The matrix does not include "continuous" projects. These projects, such as water meter
replacement, have no definitive beginning or end dates and receive ongoing funding to reflect
the continuing replacement cycles or commitments. During the first half of 2002-03,
progress was made on all of the "continuous" projects (Attachment 3).
RESOURCE IMPACT
Adoption of the attached ordinance will al!ow for adjustments to the fiscal year 2002-03
budget, along with the establishment of one new and two amended General Fund CIP project
descriptions. With the approval of this ordinance, the projected ending balance of the
General Fund BSR is $21.3 million, a reduction of $1.2 million. The General Fund
Infrastructure Reserve is projected to end with a balance of $28.3 million, an increase of $1.1
million. The projected ending Rate Stabilization Reserve total for all Enterprise funds
combined, increases by $6.7 million mainly due to reduced commodity expense in the
Electric Fund.
POLICY IMPLICATIONS
These recommendations are consistent with existing City policies.
ENVIRONMENTAL ASSESSMENT
This is not a project for purposes of the California Environmental Quality Act (CEQA).
ATTACHMENTS
Attachment 1:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Attachment 2:
Attachment 3:
Budget Amendment Ordinance with the following exhibits:
Fund Summaries and detail changes to the General Fund, Enterprise
Funds, Special Revenue Funds, Internal Service Funds, Debt Service
Fund and Capital Improvement Funds
2002-03 CIP Project Descriptions
Amendments to the 2002-03 Adopted Municipal Fee Schedule
Amendments to the 2002-03 Table of Organization
2002-03 Midyear Capital Improvement Projects Status
List of Continuous Capital Projects
CMR:160:03 Page 8 of 9
PREPARED BY:
CHARLES PERL
Budget Manager
DEPARTMENT HEAD APPROVAL:
CITY MANAGER APPROVAL:
CARL YEA/T
Director, ~dministrative Services
EMILY HARRISON
Assistant City Manager
CMR: 160:03 Page 9 of 9
Attachment i
ORDINANCE NO.
ORDINANCE OF THE COUNCIL OF THE CITY OF PALO ALTO
AMENDING THE BUDGET FOR THE FISCAL YEAR 2002-03 TO ADJUST
BUDGETED REVENUES AND EXPENDITURES IN ACCORDANCE~WITH THE
RECOMMENDATIONS IN THE MIDYEAR REPORT
WHEREAS, pursuant to the provisions’of Section 12 of Article
III of the Charter of the City of Palo Alto, the Council on June 17,
2002 did adopt a budget for fiscal year 2002-03; and
WHEREAS, after reviewing the current budgeted revenues and
expenditures for fisca! year 2002-03, adjustments to the budget are
recommended to more accurately reflect year-end projections; and
WHEREAS, the 2002-03 Adopted Municipal Fee Schedule n~eds to be
amended to increase certain fees and to implement other
miscellaneous changes; and
WHEREAS, the 2002-03 Table of Organization needs to be amended
to remove staffing that was contingent upon the passage of the
library bond measure; to add 1 Engineering Tech II and eliminate 1
Planner; and to correct a publication error; and
WHEREAS, adjustments in the Golf Course Improvement Debt
Service Fund im_macting reserve balances are recommended; and
WHEREAS, City Council authorization is needed to amend the
2002-03 budget as hereinafter set forth.
NOW, THEREFORE, the Council of the City of Palo Alto does
ORDAIN as fol!ows:
SECTION i. The General Fund Budget Stabilization Reserve is
hereby reduced by the sum of One Million Two Hundred Three Thousand,
Eight Hundred One Dollars ($1,203,801), as described in Exhibit "A",
which is incorporated herein by this reference. As a result of this
change, the Budget Stabilization Reserve will decrease from
$22,527,000 to $21,323,199.
SECTION 2. The General Fund Infrastructure Reserve is hereby
increased by the sum of One Million One Hundred Five Thousand, Seven
Hundred Dollars ($1,105,700), as described in Exhibit ~A". As a
result of this change, the Infrastructure Reserve wil! increase from
$27,162,000 to $28,267,700.
SECTION 3. The City Council hereby authorizes the adjustments
indicated to various Capital Improvement Projects as shown in
Exhibit A.
SECTION 4. The sum of Four Hundred Fifty-Nine Thousand, Two
Hundred Fifty Dollars ($459,250) is hereby transferred from the
capital projects ~hereinafter described, to the appropriation for
Capital Improvement Project (CIP) 10216 (Enterprise Resource
Planning). The amounts so transferred are from the following capita!
projects, which wil! be reduced by the amount listed:
Financial Applications Development $64,850
(19808)
Citywide Network Improvements (19711)$26,900
City Network Hardware Redundancy (10107)$57,500
IT Systems Management (10108)$ii0,000
Permit Tracking (19516)$200,000
Total $459,250
SECTION 5. The sum of Five Hundred Thousand Dollars ($500,000)
is hereby appropriated to Capita! Improvement Project Number 10216
(Enterprise Resource Planning). This transfer wil! reduce the
balance in the Techno!ogy Fund Reserve to 6,283,473.
SECTION 6. The sum of Twenty-0ne Thousand, Two Hundred Ninety-
Two Dollars ($21,292) is hereby transferred from the Community
Services Department Arts and Culture Functional Area and
appropriated to Capital Improvement Project Number 19910, Community
Theatre Renovations.
SECTION 7. The scope of Capital Improvement Project (CIP)
19910, Community Theatre Renovations, is hereby changed as shown in
Exhibit B.
SECTION 8. The sum of Forty-Six Thousand, Eight Hundred
Dollars ($46,800) is hereby appropriated to Capital Improvement
Project Number 10206, Traffic Signal at San Antonio Road/Highway i01
Off-Ramp, and the Infrastructure Reserve is correspondingly reduced.
SECTION 9. Revenue and expense in the sum of Thirty Thousand,
Three Hundred Fifty Dollars ($30,350) is hereby appropriated to
Capita! Improvement Project Number 10304, Roth Building Wings
Demolition, for receipt of funds from Summerhill Homes. This
transaction will have no impact on reserves.
SECTION i0. Capita! Improvement Project Number 10102, Civic
Center Infrastructure Improvements, is hereby reduced by the sum of
Nine Hundred Forty Thousand Dollars ($940,000) and the
Infrastructure Reserve is correspondingly increased.
SECTION ii. Capital Improvement Project Number 10006, Roofing
Replacements, is hereby reduced by the sum of Two Hundred Twelve
Thousand, Five Hundred Dollars ($212,500) and the Infrastructure
Reserve is correspondingly increased.
SECTION 12. The sum of One Hundred Thousand Dollars ($i00,000)
is hereby transferred from Capita! Improvement Project (CIP) 10208
(Miranda Avenue Street Improvement) to the appropriation of Capital
Improvement Project~(CIP) 9630 (Street Maintenance).
SECTION 13. The title and scope of Capita! Improvement Project
(CIP) 19906, MSC Permanent Seismic Retrofit Study, is hereby changed
to "HSC Feasibility Study" as shown in Exhibit B.
SECTION 14. Capital Improvement Project Number 8930, Traffic
Signa! Upgrade, is hereby increased by the sum of Two Hundred
Twenty-Five Thousand Dollars ($225,000) and the Electric Fund Rate
Stabilization Reserve is correspondingly reduced.
SECTION 15. Capital Improvement Project Number 9707,
Wastewater Solids Disposa! Project, is hereby increased by the sum
of One Hundred Forty-One Thousand, Seven Hundred Six Dollars
($141,706) and the Wastewater Treatment balance of Restricted Bond
Proceeds is correspondingly reduced.
SECTION 16. The Municipal Fee Schedule is hereby amended to
reflect the changes shown in Exhibit C, which is attached hereto and
incorporated herein by reference. These changes wil! not impact the
General Fund Budget Stabilization Reserve.
SECTION 17 The Supply Rate Stabilization Reserve in the
Electric Fund is hereby increased by the sum of Seven Hillion Seven
Hundred Nineteen Thousand Dollars ($7,719,000) to reflect increased
revenues in the Electric Fund as described in Exhibit A.
SECTION 18 The Distribution Rate Stabilization Reserve in the
Electric Fund is hereby reduced by the sum of Two Hundred Fifty-Five
Thousand, Eight Hundred Eighty Dollars ($255,880) to reflect reduced
revenues in the Electric Fund as described in Exhibit A.
SECTION 19 The Supply Rate Stabilization Reserve in the Gas
Fund is hereby reduced by the sum of Six Hundred Thousand Dollars
($600,000) to reflect reduced revenues in the Gas Fund as described
in Exhibit A.
SECTION 20 The Distribution Rate Stabilization Reserve in the
Gas Fund is hereby reduced by the sum of Thirty-Two Thousand Dollars
($32,000) to reflect reduced revenues in the Gas Fund as described
in Exhibit A.
SECTION 21 The Rate Stabilization Reserve in the Water Fund is
hereby reduced by the sum of Twenty Eight Thousand ($28,000) to
reflect reduced revenues in the Water Fund as are described in
Exhibit A.
SECTION 22 The Rate Stabilization Reserve in the Wastewater
Collection Fund is hereby decreased by the sum of Seventy Thousand
Dollars ($70,000) to reflect increased expenditures in the
Wastewater Collection Fund as are described in Exhibit A.
SECTION 23. The Rate Stabilization Reserve in the Wastewater
Treatment Fund is hereby decreased by the sum of One Hundred Forty-
One Thousand, Seven Hundred Six Dollars ($141,706 to reflect
increased expenditures in the Wastewater Treatment Fund as are
described in Exhibit A.
SECTION 24. The Rate Stabilization Reserve in the Storm
Drainage Fund is hereby increased by the sum of One Thousand Seven
Hundred Fifty Dollars ($1,750) to reflect increased revenues in the
Storm Drainage Fund as are described in Exhibit A.
SECTION 25. The Housing In-Lieu Reserve is hereby reduced by
the sum of Fifty Thousand Dollars ($50,000) to reflect increased
expenditures as are described in Exhibit A. This transaction will
reduce the balance in the Housing in Lieu Reserve to $9,801,000.
SECTION 26. The Community Development Block Grant Project
01078, Community Working Group - Opportunity Center, is hereby
increased by the sum of Two Hundred Fifty Thousand Dollars
($250,000) to reflect increased revenues as are described in Exhibit
A. This transaction will have no impact on reserves.
SECTION 27. The Table of Organization as amended to reflect
changes shown in the attached Exhibit D is hereby approved.
SECTION 28. As specified in Section 2.28.080(a) of the Palo
Alto Municipal Code, a two-thirds vote of the City Council is
required to adopt this ordinance.
SECTION 29. The Council of the City of Palo Alto hereby finds
that this midyear adjustment is not a project under the California
Environmental Quality Act and, therefore, no environmental impact
assessment is necessary. However, projects described in this
ordinance wil! be assessed individually as appropriate.
SECTION 30. As provided in Section 2.04.375 of the Palo Alto
Municipal Code, this ordinance shall become effective upon adoption;
provided that all new Planning Department fees, more specifically
described in Exhibit "C," shall become effective sixty (60) days
from the date of adoption.
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INTRODUCED AND PASSED:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
APPROVED:
Mayor
City Manager
Director of Administrative
Services
Exhibit A
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
GENERAL FUND
(in thousands of dollars)
Revenues & Other Sources
Sales Tax
Property Tax
Transient Occupancy Tax
Utility Users Tax
Other Taxes, Fines & Penalties
Charges for Services
Charges to Other Funds
%ntal Income
Other Revenues
Total Revenues
Operating Transfers-In
Encumbrances & Reapprop
From Infrastructure Reserve
Total Sources of Funds
21,035 21,035
13,536 13,536
7,000 7,000
7,370 7,370
7,903 7,903
17,730 17,730
11,827 11,946
13,008 13,008
9,079 9,217
108,488 108,745
14,335 14,335
3,780
3,346
130,206
19,542
7,370
(1,493),
108
(400)
9,415
107,695
14,335
3,780
3,346
129,156
537
Expenditures & Other Uses
City Attorney
City Auditor
City Clerk
City Council
City Manager
~,dministrative Services
Community Services
=i re
Human Resources
Planning and Community Environment
Police
Public Works
Non-Departmental
198
(I ,050)
3,346
126,169 (1,050)
Total Expenditures
Operating Transfers-Out
Total Uses of Funds
Net surplus (Deficit)
Adjust intra-fund reserve transfer
Net To (From) Reserves
2,517 3,204
804 927
767 798
247 249
1,647 1,776
10,974 11,454
24,530 25,120
19,055 19,228
2,344 2,459
8,359 9,487
21,888 22,251
14,327 14,632
6,870 6,870
114,329 118,455
11,579 11,579
125,908 130,034
(3,346)
(3,085)
172
(3,346)
(3,174)
64,082
60,908
3,204
927
129i082
74
Beainnino Reserves 64,082
Projected Ending Reserves 60,997
(3,272)
64;082
60i810
(64)
128
12
18
115
68
2~
(1,229’,
(952’,
(98’
(98)
Budget Stabilization
Infrastructure
Emergencies
Encumbrance & Reappropriation
Notes Receivable
Unrealized Gain on Investment
Inventory of Supplies & Materials
Equity Transfer Stabilization
Total
22,680
n.a.
B.a.
n.a.
n.a.
n.a
22,527
27,162
" 1
5,665 5i665
1,293
1,520
1,985
756 .....756
60,908 60,81
(1,204)
1,106
(98)
Fund Summaries - 1
Exhibit A
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
ENTERPRISE FUNDS
(in thousands of dollars)
Net Sales
Interest Income
Bond Proceeds(restricted)
Other Income
i Reapprop/Encumbrances
Total Sources .......
72,766 31,566 11,299 18,603 18,659 2,124 15,383
7,240 395 836 678 921 21 496 5
14,369 690 656 530 3,040 993 61 1,043
13,896 3,973 6,876 9,187 2,550 581 3,854 3
108,271 36,624 19,667 28,998 25,170 3,719 19,794 1,051
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Charges
Debt Service
Subtotal
44,505 16,721 -6,000
5,682 -
9,342 3,039 1,269
13,153 1,455 758
6,560 3,073 1,401
5,880 948 129
79,440 25,236
8,045 -
2,848 2,754 786 6,409 745
1,424 7,154 725 6,183 65
2,092 2,009 633 1,495 54
775 398 948 816
9,239~13,139 20,358 3,092 14,903 864
Equity Transfer 7,762 2,626
Rent 3,405 277
Other Transfers 4,947 645
Capital Improvement 23,637 8,666
Total Uses 119,191 37,450
2,234 -"
183 1,403 5,289 --
208 439 486 45 158 5
11,257 13,834 1,991 617 4,580
20,887~31,049 28,124 3,754 19,641’ 869
Net To (From) Reserves (10,920)(826)
Beginning Reserves 124,580 22,990
Projected Ending Rsrvs 113,660 22,164
(1,220) (2,051) (2,954) ....(35)153 182
5,619 14,160 10,557 484 7,634 33
4,399 12,109 7,603 449 7,787 215
Projected Endin,q Reserves
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Undergroung Loan
Conservation Loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
Debt Service
2,393 858 518 1,054 1,631
8,397 6,567 -
33,978 11,139 -
3,881 8,552 7,013 369 6,136
67,965 -"
110 --
118 ---
635 -
34 -
64
-2,616 -1,725 80 20
778950
59O
Total
Current Adjusted Budget
Midyr Reserve Changes
RSRs Midyr Adj Budget
RSRs Curr Adi Bud(let
Midyr Change in RSRs
113,660 22,164 4,399 12,109 7,603 449 7,787
106,197 22,796 4,469 12,137 7,603 447 7,929
7,463 (632)(70) (28)-2 (142)
42,375 17,706 3,881 8,552 7,013 369 6,136
34,912 18,338 3,951 8,580 7,013 367 6,136
17,463~ (632)(70)(28)-2 -
215
215
215
170,400
10,592
21,382
40,920
243,294
67,226
5,682
8,045
27,192
30~917
17,3i7
9,892
166,271
12,622
10,557
i 6,933
64,582
260,965
(17,671
186,057
168,386
6,454
14,964
45,117
26,166
67,966
110
118
635
34
64
590
1,728
215~ 168,386
215 161,793
6,593
86,247
79,512
6,735
Fund Summaries - 2
Exhibit A
CiTY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
ELECTRIC FUND
(in thousands of dollars)
Sources of Funds
Net Sales
Interest Income
Other Income
Reapprop/Encumbrances
73,221 73,221
7,240 7,240
14,369 14,369
13,896
Uses of Funds
Utility Purchases 52,704 52,704
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits 9,310 9,342
Other Expenses 10,444 13,097
Allocated Charges 6,560 6,560
Debt Service 5,880 5,880
Subtotal 84,898 87,583
Equity Transfer 7,762 7,762
Rent 3,405 3,405
Other Transfers 4,947 4,947
Capital Improvement 12,169 23,412
Total Uses 113i181 ....127i109
(455)
(8,199)
56
225
(7,918)
Beginning Reserves 124,580 ¯124,580
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
iPublic Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
4,850 2,393
4,509-9,018 8,653
20122-40,244 26,259
67,779 67,965
-110
-118
-635
(256)
7,719
Fund Summaries - 3
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
GAS FUND
(in thousands of dollars)
32,198 32,198
Interest Income 395 395
Bond Proceeds(restricted)-
Other Income 690 690
Reapprop/Encumbrances -3,973
Total Sources 33,283 37,256
fUses of Funds
Utility Purchases 16,721 16,721
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits 3,052 3,039
Other Expenses 1,210 1,455
Allocated Charges 3,073 3,073
Debt Service 948 948
Equity Transfer 2,626 2,626
Rent 277 277
Other Transfers 645 645
Capital Improvement 4,938 8,666
Total Uses 33,490 37,450
(632)
Net To (From) Reserves ............(207) .........(194) ....(632)
Beginning Reserves 22,990 22,990
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
Debt Service
1,838 858
2,191-4,382 6,599
3,344-6,688 11,739
34
2,616
950
6,567
1i;i39
2,616
22,164
(32)
(600)
(632)
Fund Summaries - 4
CiTY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
WASTEWATER COLLECTION FUND
(in thousands of dollars)
11,299 11,299
nterest Income 836 836
Other Income 656 656
i Reapprop/Encumbrances 6,876
Total Sources 12,791 19,667
11,299
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Charges
Debt Service
5,682 5,682
1,269 1,269
408 688
1,401 1,401
129 129
7O
i Equity Transfer
Rent 183 183
Other Transfers 208 208
Capital Improvement 4,661 11,257
Total Uses 13,941 20,817
Net To (From) Reserves (1,150)(1,150)
Beainninu Reserves 5,619 5,619
(70]
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
Total
518
3,458-6,916 3,951
4,469 __ 4,399
(70)
(70)
Fund Summaries - 5
CiTY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
WATER FUND
(in thousands of dollars)
Sources of Funds
Net Sales
Interest Income
Bond Proceeds (restricted)
Other Income
Reapprop/Encumbrances
18,631 18,631
678 678
530 530
9,187
18,603
678!
(28)
Total Sources :19,839 29,026 (28)
Uses of Funds
Utility Purchases 6,000 6,000
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits 2,858 2,848
Other Expenses 1,145 1,424
Allocated Charges 2,092 2,092
Debt Service 775 775
Subtotal 12,870 13,139
Equity Transfer 2,234 2,234
Rent 1,403 1,403
Other Transfers 439 439
Capital Improvement 4,926 13,834
Total Uses .....21,872 31,049
28,998
2,234
1,403
(2;051) .......(28)Net To (From) Reserves;(2,033)(2,023)
Beginning Reserves 14,160 14,160
Projected Ending Reserves 12~127 12,1
2,305 1,054Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
:~ate Stabilization
Calaveras
~ublic Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
Debt Service
5,866-11,733 8,580
1,725
778
8,552 (28)
Fund Summaries - 6
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
REFUSE FUND
(in thousands of dollars)
Sources of Funds
Net Sales 18,659 18,659
Interest Income 921 921
Other Income 3,040 3,040
Reapprop/Encumbrances 2,550
Total Sources 22,620 25,170
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs 8,033 8,045
Salaries & Benefits 2,754 2,754
IOther Expenses 6,607 7,154
Allocated Charges 2,009 2,009
Debt Service 396 396
Subtotal 19,799 20,358
Equity Transfer -
Rent
Other Transfers
5,289 5,289
486 486
Capital Improvement 1,991
Total Uses 25,574 28,124
Net To (From) Reserves ....(2,954) ....(2,954)
i Beginning Reserves ! 0,557 10,557
Projected Ending Reserves ; ;7,603; 7,603
25,170
20,358
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
iRate Stabilization
Calaveras
=ublic Benefit Program
Central Valley 0 & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
1,862-3,725
n,a
7,013 7,013
590 590
7,603 7,603
Fund Summaries - 7
CiTY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
STORM DRAINAGE FUND
(in thousands of do/lars)
Sources of Funds
Net Sales 2,124 2,124
Interest Income 21 21
Other Income 991 991
Reapprop/Encumbrances 581
Total Sources 3,136 3,717
993
.... 3,719
Uses of Funds
Utility Purchases
Treatment Plant Chgs ...........
Refuse Collections Svcs
Salaries & Benefits 786 786
iOther Expenses 595 725 725
Allocated Charges 633 633 633
Debt Service 948 948 948
Subtotal 2,962 3,092 3,092
Equity Transfer
Rent
Other Transfers 45
Capital Improvement 166
Total Uses 3,173
2
45 45
617 617
3,754 3,754 i ,
NetTo (From) Reserves (37)(37)(35)2’"i
Emerg Plant Replace
Distrib Rate Stabilization
iSupply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
Total
367
8O
447
369
449 2
Fund Summaries - 8
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
WASTEWATER TREATMENT FUND
(in thousands of dollars)
Sources of Funds
Net Sales 15,383 15,383
Interest Income 496 496
Other Income 61 61
Reapprop/Encumbrances 3,854
Total Sources 15,940 19,794 19,794
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
iOther Expenses
Allocated Charges
Debt Service
Subtotal .......
6,409 6,409
4,887 6,183
1,495 1,495
816 816
!~iii!~iiilL!ii!~i:~13,607!14,903 14,903
Equity Transfer
Rent
Other Transfers 158 158
Capital Improvement 1,880 4,438
Total Uses 15~645 19,499
142
142
iBeginning Reserves 7,634 7,634
Projected Ending Reserves 7,929 7,929 (142
Emerg Plant Replace
Distrib Rate Stabilization
Supply Rate Distribution
Rate Stabilization
Calaveras
Public Benefit Program
Central Valley O & M
i Underground Loan
Conservation loan
Shasta Rewind Loan
1,421 i ,631
. ,~
2,094-4,188 6,136 6,136
Restricted Bond Proceeds -162 20 (142)
Water Resources Board "
Total n.a 7,929 7,787 (142)
Fund Summaries - 9
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
EXTERNAL SERVICES FUND
(in thousands of dollars)
Sources of Funds
Net Sales ....
Interest Income 5 5 5
Other Income 1,043 1,043 ~;0~;
Reapprop/Encumbrances 3 3
Total Sources ....1,048 1,051 1,051 -
Uses of Funds
Utility Purchases
Treatment Plant Chgs
Refuse Collections Svcs
Salaries & Benefits
Other Expenses
Allocated Charges
Debt Service
745 745
62 65
54 54
Subtotal
Equity Transfer
Rent
Other Transfers
Capital Improvement
5
864
Beginning Reserves 33 33
Projected Ending Reserves 21~215
Emerg Plant Replace -
Distrib Rate Stabilization -
Supply Rate Distribution
Rate Stabilization -
Calaveras
Public Benefit Program
Central Valley O & M
Underground Loan
Conservation loan
Shasta Rewind Loan
Restricted Bond Proceeds
Water Resources Board
Total n.a 215
215 215
215
Fund Summaries-lO
Exhibit A
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
IGENERALFUND
Source Changes
Key IobJ I 2002-03 I
Code ICode I Mid,/ear Adi I Description
02000000 1101 108,000
02000000 1180 405,000
02000000 1183 132,000
02000000 1181 (1.493,000)
02000000 1185 ,400.000~
(1,248,000)
Increase in Property Tax Revenue
acrease in Documentary Transfer Tax Revenue
ncrease in Motor Vehicle In Lieu Tax Revenue
Decrease in Sales Tax Revenue
Decrease in Transient Occuoancv Tax Revenue
02000000 3342
02000000 4031
02000000 4041
Use Changes
Net ChangesTo (From) Reserves
67,600 Increase in the City’s Assessment for the new Downtown Parking Structures
(144,508) Decrease in debt service funding
( 1,084,408) Decrease transfer to capital fund
(1,161,316)
(86,684)
02432100 3908
3977
02413180 3003
02413180 3004
Changes ~i~!Use
Net Changes To (From) Reserves ......
820 Increase in vehicle equipment maintenance service
3,300 Increase in vehicle equipment replacement allocation
(43,354) Decrease in Overtime Salaries
(24,276) Decrease in Temporary Salaries
(63,509)
63,509
1115 1399 20,000 Increase in grant revenue associated with Arts and Culture
02811110 1527
02811110 1528
02811115 1801
Source Changes ......
10,278 Increase in grant revenue associated with Arts and Culture
4,330 Increase in grant revenue associated with Arts and Culture
18 000 Increase in grant revenue associated with Arts and Culture
52,608
02811114 3003
02811115 3003
02810010 3107
02811112 3108
02811114 3120
02813000 3199
Increase in temporary salary expense (offset by grant revenue)
Increase in temporary salary expense (offset by grant revenue)
Increase for lease and installation of modular building for Finds of the Lib. (CMR406:02)
Increase in Cultural Presentations (offset by grant revenue)
Increase in Advertising and Publishing (offset by grant revenue)
Increase in Cntrct. Srvcs. for additional expenses associated with the new Golf Pro
agreement
4,108
18,000
3,950
5OO
6,000
42.500
02813180 3977 (10,000) Decrease in vehicle equipment replacement allocation
02812170 3199 79,768 Increase for lease and installation of modular building for Frnds of the Lib. (CMR406:02
02811112 3305 4,000 increase in Transportation (offset by grant revenue)
02811152 3599 (21,292) Decrease in Other Facility and Equipment Purchases
Use Chan£1es 127,534
Net Changes To (From) Reserves ........(74,926) ........
~!~!~i 02750010 1252
02751130 1537
02750010 1801
02752100 1801
Source Changes:;~i ~
50,000
9,009
2,500
954
62,463
Increase in Stanford Fire and Communications Revenue
Increase in State of Califomia revenue
Increase in Donations
Increase in Donations
~’i’~i\~! ~i~’:~i-i~:~;!~’~!~ 02752100 3200
02752210 3200
02751130 3505
Use Chan£1es ........
i Net Changes To (From) Reserves ....
954 Increase in Supplies and Materials (offset by revenue)
2,500 Increase in Supplies and Materials (offset by revenue)
9,009 Increase in Tools and Equipment (offset by revenue)
12,463
50,000 ....... ....
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
I Key Iobi I 2o02-o3 I
Code Ic°de ! MidyearAdi I Description
02616100 1599 17,500 Increase in Other Revenue From Other Agencies
17,500Source Changes ....
Use Changes
Net Changes To (From) Reserves
3199 17.500 increase in Contract See.rices
17,500
0
Source Changes
1537 115.000 Increasein State of Californiarevenue
115.000
Jse Changes
Net Changes To (From) Reserves
;ource Changes
3123
0
1299
115,000 lncreasein Programming and Computer
115,000
(50,000) Decrease in VTA contract revenues due inadvertent inclusion in 2002-03 budget
(50,000)
Net Changes To (From) Reserves (50,000)
Total Source Changes .........(1,050,429) ......
Total Use Changes (952,328)
Total Net Changes To (From)Reserves (98,101) ......
Balancing Entries:02000000 3822
02000000 3849
’oral Reserve Funding for Midyear
(1,203,801) Budget Stabilization Reserve Funding
1,105,700 Infrastructure Reserve Funding of IMP CIP projects
(98,101)
Vehicle Replacement 81533750 1977 (10,000) Decrease in vehicle equipment replacement allocation
Source Changes (10,000) .....- .....
Technology Fund 82000000 4041
Vehicle Replacement 81533750 3550
Use Changes
Balancing Entries: 82000000 3809
Total ISF Reserve Funding for Midyear
500,000 Operating Transfer to CIP 10216 (Enterprise Resource Planning)
(10,000) Decrease in vehicle equipment replacement allocation
490,000
(500,000) Technology Fund Reserve
(SO0,O00)
54000000 2011
54000000 2065
Subtotal
(144,508) Decrease Operating Transfer From General Fund
144,508 Increase Transfer from Agency
0
32000000 1502 250,000 Increase in Community Development Block Grant
$ource Changes 250,000 ......
33615280 3107 50,000 Increase in Program and Project Consultants for Below Market Rate Ownership
Program
32000000 3879 250,000 Increase in Job Ledger project expenditure for CDBG Opportunity Center
Use Changes 300 000
Balancing Entries:33000000 3850 (50,000) Decrease in Residential In-Lieu Fund Reserve
Net Special Revenue Adjustments (50,000)
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
Key Iobi I 2002 3 I
Code IC°de I Mid)/ear Adi !Description
71514281 1329 30,350 CtP 10304 (Roth Building Wings demolition) - Increase revenue from Summerhil!
71000000 2011
71000000 2011
71000000 2011
71000000 2011
71000000 2060
Net CIP Revenue Adjustments
Homes
(940.000) Decrease iransfer flom Generai Fund
(212,500) Decrease transfer from General Fund
21,292 Increase transfer from Genera~ Fund
46.800 Increase transfer from General Fund
500.000 increase transfer from Technology Fund
(554.o58~
71000000 3879 30,350 CIP 10304 (Roth Building Wings demolition) - Additional expense offset by revenue
71000000
71000000
710OOO00
71000000
71000000
Net ClP Expenditure Adjustments .........(554 058)....... .....
3879 (940,000) CIP 10102 (Civic Center Infrastructure Improvements) - Decrease in project
3879 (212,500) ClP 10006 (Roofing Replacement) - Decrease in project
3879 21,292 CIP 19910 (Community Theatre Renovations) - Addl. exp for lights, offset w/operating
funds
3879 46,800 CIP 10206 (Traffic Signal at San Antonio) - Additional expense
3879 500,000 ClP 10216 (Enterprise Resource Planning) - Additional expense
Exhibit A
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY
DETAIL CHANGES TO THE ADJUSTED BUDGET
ENTERPRISE FUNDS ....
13000000 1722 (480,000) Decrease in wholesale revenue that did not materialize.
23000000 1719 (41,000) Decrease in utility billing discount revenue
23260280 1735 66,000 Increase in fiber optical revenue
~ource Changes (455,000)
13231160 3611
13231160 3611
23220230 3908
23220230 3977
23260280 3100
23220760 3879
Use Changes
Net Changes To(From)Reserves 7,463,120
(6,949,000) Decrease to transf, budget for contract obligation settlements with NCPA to FY 01-02
(1,250,000) Decrease in transmission cost
(820) Decrease estimated vehicle equipment maintenance
(3,300) Decrease estimated vehicle replacement maintenance
60,000 Increase contract expenses assoc, with the FTTH (offset by revenues)
225,000 CIP 8930 (Traffic Signal Upgrade) - Increase project expense
(7,918,120) .... .....
Fund Balancing Entries
13000000 3817
23000000 3804
Total Electric Fund
7,719,000 Electric Supply Rate Stabilization Reserve
(255,880) Electdc Distribution Rate Stabilization Reserve
7,463,120
14000000 1962 (600,000) Decrease gas sales to COBUG
24000000 1719 (32,000) Decrease utility billing discounts due to Rate Assistance Program
Source Changes (632,000)
Net Changes To (From) Reserves (632,000)
Fund Balancing Entries
14000000 3817 (600,000)
24000000 3804 (32,000)
Total Gas Fund (632,000)
Gas Supply Rate Stabilization Reserve
Gas Distribution Rate Stabilization Reserve
22000000 1719
Source Changes ..........
Net Changes To (From) Reserves
Fund Balancing Entries .............
22000000 3804
Total Water Fund .................................
(28,000) Decrease utility billing discounts due to Rate Assistance Program
(2B,000)
(28,ooo)
(28,000) Water Distribution Rate Stabilization Reserve
(28,000)
28000000 1399
~ource Changes
Net Changes To (From) Reserves
~’und Balancing Entries
38000000 3804
Total Storm Drainage Fund
1,750
1,750
1,750
Increase revenue from temporary construction dewatering fees
1,750 Storm Drain Rate Stabilization Reserve
1,750
CITY OF PALO ALTO
2002-03 MIDYEAR BUDGET SUMMARY/
DETAIL CHANGES TO THE ADJUSTED BUDGE’I
26561790 3879
iuse Changes
let Changes To (From) Reserves
Fund Balancing Entries
26000000 3805
Total WWT Fund
14! ,706 CIP 9707 (Wastewater Solids Disposal Project) -Increase expense
141,706
(141,706)
(141,706) Wastewater Treatment Rate Stabilization Reserve
(141,706) .....
27250290 3500
Use Changes
Net Changes To (From) Reserves
Fund Balancing Entries
27000000 3804
Total WWC Fund
70,000 Increase Facility and Equipment Purchases
70,000
!70,000)
(70,000) Wastewater Collection Rate Stabilization Reserve
(70,000)
xh b,X B
MSC Feasibility Study (19906)
Continuing --Infrastructure
PROJECT DESCRIPTION
This project, formally titled the MSC Permanent Seismic Retrofit Study, funds a feasibility study of the Municipal Ser-
vice Center (MSC) site. The study, currently in progress, includes analyzing many issues and needs that exist at the
MSC including seismic requirements, ADA compliance, future programmatic and space needs and FEMA floodplain
requirements. Upon completion of the study, the fiiadings and associated recommendations will be presented to Council
for consideration and direction.
PROJECT JUSTIFICATION
The MSC Buildings A, B and C were constructed in 1965 and were designed to meet the standards of the 1961 Uniform
Building Code. In 1997, it was determined that the buildings were seismically deficient. Construction of seismic brac-
ing was determined to be the most timely and cost effective method to address the deficiency. The bracing was com-
pleted in 1998.
Along with structural issues, the buildings require ADA compliant renovations. Lighting, mechanical, and electrical
equipment at the MSC is outdated and inefficient. Due to progressive changes in activities performed by staff and
changes in the functionality at the facility, work and shop areas are not adequately equipped nor efficient in their design.
The MSC while not required to meet essential building standards, houses equipment and staff that would be crucial dur-
ing and after a major emergency or disaster event. It is important that this facility and it’s condition be maintained and
in good functioning order to provide the support and response that would be necessary during such a time.
FUTURE FINANCIAL REQUIREMENTS
FISCAL YEAR
PY Budget
2002-03
2003-04
2004-05
2005-06
2006-07
AMOUNT
$200,000
COMPONENTS
Sources of Funding: General Fund
MSC Feasibility Study (19906)
continued
IMPACT AND SUPPORT ANALYSIS
Environmental:
Desi~ Elements:
Operating:
Telecommunications:
An environmental analysis may be required based on the results of the study.
May be subject to review by the ARB.
None
None
COMPREHENSIVE PLAN
This project furthers Policy C-24 and Pro~am C-19 of the Comprehensive Plan.
Exhibit B
Community Theatre Renovations (19910)
Continuing --Infrastructure: Buildings and Facilities
PROJECT DESCRIPTION
This project will replace an existing, but malfunctioning light board at the Community Theatre. Funding for this project
will come from the $45,708 balance in CIP 19910 Community Theatre Renovations to help with the cost of replace-
ment for the failing light board. The new light board will cost approximately $67,000. The Arts Division will make up
the difference with operating dollars identified in ~heir budget for equipment replacement. The original scope of ser-
vices for CIP project 19910 was to refurbish the auditorium seats at the Lucie Stem Community Theatre and to add air
conditioning to the theatre. Both of those projects are complete leaving a $45,708 balance in this CIP.
PROJECT JUSTIFICATION
The light board at the Lucie Stem Community Theatre has failed and cannot be repaired. As an interim measure we are
renting a temporary light board in order to continue providing scheduled performances at the theatre. The permanent
light board, an analog system, was installed in 1980. Since then light board technology has advanced and all new sys-
tems are digital. As a result replacement parts to repair the existing permanent light board are not available. Amending
the scope of services of CIP 19910 to include the purchase and installation of a new permanent light board is in keeping
with the intent of the original CIP. This is to provide a satisfactory and comfortable theatre experience for the users of
the Community Theatre.
FUTURE FINANCIAL REQUIREMENTS
COMPONENTSFISCAL YEAR AMOUNT
PY Budget
2002-03 $67,000
00~-04
2004-05
2005 -06
2006-07
Sources of Funding: General Fund and Infrastructure Reserve
(Consists of $21,292 from Arts and Culture Functional Area budget and a
$45,708 balance from this CIP 19910.)
Community Theatre Renovations (199!0)
continued
IMPACT AND SUPPORT ANALYSIS
Environmental:None
Desig~n Elements:None
Operating:None
Telecommunications:None
COMPREHENSIVE PLAN
This project furthers Policy C-24 and Program C-.9 of the Comprehensive Plan.
Exhibit C
Exhibit D
2002’03 TABLE OF ORGANIZATION
2002-03
2000-01 2001-02 Adopted-in-2001-02 2002-03 2002-03 2002..03
Actual Adjusted Concept BAO Adopted BAO Adjusted
Budget Budget Budget Changes Changes Changes Budget
Public Works Department
Accounting ,Specialist
Administrator, Public Works
Administrative Assistant
Assistant Engineer
Assistant Director Public Works
Building Serviceperson
Building Serviceperson-Lead
Cement Finisher
Cement Finisher- Lead
Coordinator, Public Works Projects
Deputy Director, Public Works Operations
Director, Public Works/City Engineer
1.00
1.00
1.00
1.50
0.75
5.00
2.00
2.00
1.00
3.00
0.40
1.00
1.00 1.00 1.00
1.00 t .00 1.00
1.00 1.00 1.00
1.50 1.50 1.50
0.75 0.75 0.75
5.00 5.00 5.00
2.00 2.00 2.00
2.00 2.00 2.00
1.00 1.00 1.00
1.00 t .00 1.00
0.40 0.40 0.40
1.00 1.00 1.00
1.00 1.00 1.00
2.90 2.90 2.90
4.60 5.60 2.00 - 1.00 5.60
2.55 2.55 2.55
1.00 1.00 1.00
2.00 2.00 2.00
6.00 6.00 6.00
2.00 2.00 2.00
1.05 1.05 1.05
1.90 t.90 1.90
1.00 1,00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
0.50 0.50 0.50
0.00 0.00 0.00
3.50 3.50 1.00 -1.00 3.50
1.00 1.00 1
5.00 4.00 5.00
2.00 2.00 2.00
1.00 1.00 1.00 -1.00 1.00
3.55 3.55 3.55
2.00 2.00 2.00
0.80 0.80 0.80
1.00 1.00 1.00
1.00 1.00 1.00
t .00 1.00 1.00
0,90 0.90 0.90
1.00 1.00 1.00
0.80 0.80 0.80
0.80 0.80 0.80
1.70 1.70 1.70
2.00 3.00 1.00 3.00
1.00 1.00 1.00
1.00 2.00 1.00
9.00 9.00 9.00
1.00 1.00 1.00
0.85 0.85 0.85
5.00 -3.001 90.051
Electrician
Engineer
Engineering Technician III (t)
Equipment Operator
Facilities Carpenter
Facilities Maintenance-Lead
Facilities Mechanic
Facilities Painter
Heavy Equipment Operator-Lead
Heavy Equipment Operator
Inspector, Field Services
1.00
6.90
4.53
2.55
1.00
2.00
5.00
2.00
1.05
1.90
1.00
Manager, Facilities Maintenance and Project
Managing Arborist
Manager, Maintenance Operations
Office Assistant
Office Specialist (1)
Program Assistant
Project Engineer
Project Manager
Senior Project Manager (1)
Senior Engineer
Staff Secretary
Superintendent, Public Works Operations
Supervisor, Building Services
Supervisor, Facilities Management
Supervisor, Facilities Project
Supervisor, Inspection/Surveyi£g, P.W.
Supervisor, Public Works
Surveying Assistant
Surveyor, Public Works
Traffic Control Maintenance I
Traffic Control Maintenance II
Traffic Control Maintainer- Lead
Tree Maintenance Person
Tree Trimmer/Line Clearer
Tree Trimmer!Line Clearer-Lead
Track Driver
1.00
1.00
0.50
1.00
2.50
1.00
0.00
1.00
1.00
3.55
2.00
0.80
1.00
0.00
1.00
0.90
1.00
0.80
0.80
1.70
2.00
1.00
1.00
9.00
1.00
0.85
ITOTAL PUBLIC WORKS 85.98 88.05 90.05 0.00
(1) Removal of position as placeholder pending Novernber 2002 voter appro~ al of community facility bond measure.
I
2002-03 TABLE OF ORGANIZATION .... .... I
2002-03
2000-01 2001-02 Adopted-in-2001-02 2002-03 2002-03 2002-03
Actual Adjusted Concept BAO Adopted BAO Adjusted
Budget Budget Budget Changes Changes Changes Budget
Planning
Administrator, Zoning
Administrator, Planning & Community Environment
Administrative Assistant
Assistant Building Official
Assistant Planning Official
Building Inspector
Building Inspector Specialist
Building/Planning Technician
Chief Building Official
Chief Planning Official
Chief Transportation Officer
City Traffic Engineer
Code Enforcement Officer
Coordinator, Transportation System Management
Director, Planning and Community Environment
Engineer
Engineering Tech II (1)
Executive Secretary
Manager, Planning
Managing Arborist
Office Specialist
Planner (1)
Plans Checking Engineer
Senior Planner
Staff Secretary
Supervisor, Building Inspection
Transportation Projects Manager
2.00
-2.00
1.50 -1.00
- 1.00
3.00
1.00
ITOTAL PLANNING AND COMMUNITY ENVIRONMENT 54.50 58.00 56.50 1.50 1.00 0.00
1.00 1.00 1.00 - 1.00 0.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
l,O0 1.00 l.OO 1.00
1.00 1.00 1.00 -I.00 0.00
3.00 4.00 4.00 4.00
3.00 3.00 3.00 3.00
4.00 4.00 4.00 4.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00
0.00 1.00 1.00 1.00
1.00 1.00 1.00 1.00
2.00 2.00 2.00 2.00
0.00 0.00 0.00 !.00 1.00
1.00 1.00 1.00 1.00
1.00 1.00 1.00 3.00
1.00 1.00 1.00 1.00
6.00 6.00 6.00 4.00
7.50 8.00 6.50 7.00
3.00 3.00 3.00 3.00
8.00 9.00 9.00 8.00
2.00 2.00 2.00 5.00
1.00 1.00 1.00 1.00
0.00 0.00 0.00 1.00
59.00!
I
(1) Removal from 2002-03 Adopted Budget of 1.0 Planner and Addition of 1.0 Engineering Tech II
2002-03 TABLE OF ORGANIZATION
2000-01 2001-02 2002-03 Adopted-2002-03 2002-03
Actual Adjusted in-Concept 2001-02 BAO Adopted 2002-03 BAO Adjusted
Budget Budget Budget Changes Changes Changes Budget
Community Services Department
Administrative Assistant
Administrator, Human Services
Administrator Special Events
Building Ser~dceperson
Building Serviceperson-Lead
Coordinator, Child Care
Coordinator, Library Circulation
Coordinator, Library Programs
Coordinator, Recreation Programs
Deputy Director, Community Services
Director, Arts and Culture
Director, Community Services
Director, Human Services
Director, Libraries
Director, Parks and Golf Course
Director, Recreation and Open Space
Executive Assistant
Facilities Assistant
Golf Course Equipment Mechanic
Golf Course Maintenance Person
Inspector, Field See,ices
Librarian
Library Associate
Library Assistant
Library Specialist
Management Assistant
Manager, Arts
Manager, Main Library Services
Manager, Community Services Facilities
Office Specialist (1)
Park Maintenance Person
Park Ranger
Parks Crew-Lead
Parks and Open Space Assistant
Park Planner, Architect
Producer Arts/Science Programs
Progam Assistant (1)
Project Manager
Sprinkler System Repairer
Senior Librarian
Senior Ranger
Staff Secretary
Superintendent, Golf Course
Superintendent, Parks
Superintendent, Recreation
Superintendent, Open Space and Sciences
Supervisor, Golf Course
Super,,,isor, Junior Museum
Supervisor, Open Space
Supervisor, Recreation Program
Supervisor, Librarian
Supervisor, Parks
Theater Specialist
Volunteer Coordinator
! .00
1.00
1.00
4.00
2.00
1.00
1.00
2.00
5.00
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.50
2.00
7.00
2.00
8.75
3.00
3.00
6.50
1.00
2.00
1.00
1.00
8.75
!2.50
5.00
2.00
0.75
1.00
10.50
7.00
1.00
5.00
11,00
2.00
4.00
1.00
1.00
1.00
1.00
1.00
1.00
0.00
5.00
4.00
2.00
1.00
0.75
1.00 1.00 1.00
0.00 0.00 0.00
1.00 1.00 1.00
4.00 4.00 4.00
2.00 2.00 2.00
1.00 1.00 1.00
1.00 1.00 1.00
2.00 2.00 2.00
4.00 4.00 4.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
0.50 0.50 0.50
2.00 2.00 2.00
7.00 7.00 7.00
2.00 2.00 2.00
8.75 8.75 8.75
3.00 3.00 3.00
4.00 5.00 4.00
6.50 6.50 6.50
1.00 1.00 1.00
2.00 2.00 2.00
1.00 1.00 1.00
1.00 1.00 1.00
7.75 7.75 0.25 8.00
12.50 12.50 12.50
5.00 5.00 5.00
2.00 2.00 2.00
0.75 0.75 0.75
1.00 1.00 1.00
10.50 10.50 10.50
7.00 7.00 -0.25 6.75
1.00 1.00 1.00
5.00 5.00 5.00
! 1.00 11.00 11.00
2.00 1.00 -1.00 1.00
5.00 5.00 5.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
0.00 1.00 1.00 1.00
6.00 6.00 6.00
4.00 4.00 4.00
2.00 2.00 2.00
1.00 1.00 1.00
0.75 0.75 0.75
ITOTAL COMMUNITY SERVICES 152.00 153.00 154.00 0.00 0.00 0.00 153.00
(I) Reclassification of 0.75 Office Specialist to 0.75 Program Assistant.
Attachment 2
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
ADMINISTRATIVE SERVICES DEPARTMENT
As of November 30, 2002
10106 Enterprise Backup Minor
Solution
10107 City Network
Hardware
Redundancy
Minor
S70,000 $70,000 SO $70,000 Pre-design Dec 03
10108 Systems Minor
Management
10109
10110
i~0111
10112
10225
Acquisition Crime Minor
Analysis Software
Map Printing Plotter Minor
Vehicle Routin- Minor
{ Application
IT Disaster Minor
Recovery, Plan
Cable Television Minor
Broadcasting
Equipment
S57,500 SO S0 S0 Complete
S320,000{
S75,000
$50,000
$50,000
$270,000
$50,000
$149,294 $39,949
$45.173 S45,150
$2,414 $2,200
$26.050 $26,050
S270,000 $0
S36,014 $2,346
SI09,346i Construction
S23 Complete
S214 Complete
$0 Complete
$270,000 Design
$33,668 Construction
Dec 03
Jun 04
Jun 03
Evaluating vendor solution,~
and awaiting the
completion of the
Computer Room
remodelling.
Total budget of $57,500
{ will be transferred to CIP
#10216 thru a FY 02-03
BAO that will be presented
to Council in Feb 03.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
ADMINISTRATIVE SERVICES DEPARTMENT
As of November 30, 2002
19516 Permit Information Multi-Year $890 000 $264,4t6 $77,102 $187,315 Construction Jun 05
Tracking System
19711 S410.000 $0 S0 $0 CompleteCitywide Network Multi-Year
Improvements
10021 /New Phone System Multi-Year $730,000 $728,968 $2,285 $726,683 Pre-design Jun 04
82201
10027 Renovations and Multi-Year $800,000 $754.004 $7’44,629 $9,376 Construction Feb 03
Upgrades to Data
Management
10212 Desktop $55,000 $55,000 $0 $55.000 Ongoing Jun 03
Automation
10213 Institutional $1,000.000 $1,000.000 $0 $1,000,000 Construction Apt05
Network (I-Net)
10214
10215
10216
~2200
Multi-Year
Multi-Year
eGov - Web Multi-Year
In frastrucmre and
Application
Citywide GIS Data. Multi-Year
Infrastructure and
Applications
S400,000 $354,166
$768,530 $625.248
$0 $354,166 Design
$54,662 S570.586 Ongoing
Jun 06
Jun 04
Enterprise Resource Multi-Year $3.059,726 S2.966,908 S2,941.842
Planning
$25,066 Construction Jun 04
Acquisition of New Multi-Year
Computers
$t50.000
¯
S150,0001 $95,363 $54637 Pre-design Feb 03
Adjusted budget of $26,901
will be transferred to CIP
.#10216 thru a FY 02-03
BAO that will be presented
to Council in Feb 03.
A number of the City’s
remote facilities have been
connected via fiber connect
ions and will continue to
connect remote facilities
via fiber¯ The City
connection to the I-Net will
]be~in once the I-Net is
completed by AT&T in mid
2003.
Currently laying the
foundation for eGov with
ERP and some other related
projects.
There will be a mid-year
adjustment to the budget
involving transfers from
other related CIPs which
will be presented to
Council in Feb 03.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
As of November 30, 2002
19901
19905
10113
Robles Park Minor
Irrigation
Improvements
Cubberley Athletic Minor
Field Irrigation
El Camino Median Minor
Landscape
10224 Children’s Theatre Minor
Light & Sound
Systems Upgrade
10301 Wildhorse Valley Minor
Vehicle Bridge
Replacement
10305 Lucie Stem Minor
Community
Theatre Stage
Floor Replacement
$10,000
$30,000
$1.527.000
$210.000
$160.000
5649 $649
St6.267
S1 44%000
S210,000
$160,000
$11.993
SI.099
S1.500
SO
S0
S4,275
S 1.447,901
$208,500
$!60,000
Complete
Complete
Design Dec 03 Phase 1 median
landscaping.
Design
Design
Jun 03
Aug 03
$45.000 $45,000 $0 $45,000 Design Jul 03
19414 Park Irrigation and Multi-Year
Backflow
Improvements
Library Multi-Year
Automation
Service
$1,708.000 $112.431 5102,871 S9560 Construction
Construction
Dec 03
19418 S1.286,751 $712,519 S3,153 S709,366 Dec 04
19801 School Site Multi-Year $691,000 $203,491 $44,704 $158,787 Design Sep 03 Jordan Elementary School
Irrigation
19803 Mitchell Park Multi-Year $2,382,644 $1,350,141 $487.974 $862,167 Design Dec 03 Phase 2
Facilities
19812 Arastradero vlulti-Year S339,800 S261,897 S 19,811 S242,086 Desi_ma Dec 03 Final construction drawings
are being prepared.Preserve Gateway
19910 CommuniLv Multi-Year $891,000 $48,642 $2 934 $45,708 Construction Jun 03
Theater
Renovation
19911 Cubberley Theater Multi-Year $120,000 $3,280 $3,279 $1 Complete
Improvement
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
COMMUNITY SERVICES DEPARTMENT
As of November 30, 2002
10001
i10002
Park Trails Multi-Year
}Open Space Lakes Multi-Year
& Ponds
Maintenance
10003 Bayland Parking Multi -Year
10009
10010
S881,000 $648,433 $328,191i $320,241 Consta-uctlon ,
and Site
Improvements
Arastmdero Creek Trail anc
Arastradero Preserve de
Anza Bridge were
completed Oct 02;
Arastradero Trails will be
completed Jul 03; Bay Trail
wil! be completed Nov 02
and Foothills Park amenitie
will be completed May 03.
10218 Palo Alto SOFA Multi-Year S236,000 5221,616 S550 5221,066 Pre-design Apr05 Designer proposals are
Park being, accepted.
10114
Medians, Islands Multi-Year
and Planters
[Renovation
Projects
Park Facilities Multi-Year
Improvements
Community Multi-Year
Ser-,ices Facilities
Lighting I
Enhancements
S110,000 ;S21,739 S0 $21,739 [ Construction Dec 02
$897,000 S500,255 S32,198 S468,058 Construction City of Palo Alto.Site and
Design Review ongoing.
Byxbee Park Lot and
Sailing Station Lot will be
completed May 03; Harbor
Road widening and Nature
iCenter Parking Lot will be
completed Jul 04.
5468,000 $439,466 55,732 [ $433,734 Design Dec 04 Re-landscaping all median:
and island on San Antonio
Road.
$1,755,450 5646,989 $132,468 $514.52t Design Jul03 New play~ounds at three
parks and design of
Baylands Athletic Center
electricals.
5334.000 S319,217 $217 $319,000 Design Nov03 [Main Libra.D’ and Art
Center construction
expected to take place
Summer 03. Lucie Stem o
hold until new parking lot
configuration is determine(
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
FIRE DEPARTMENT
As of November 30, 2002
Minor
10211
10302
10303
New Air
Compressor for
SCBA
Minor
Apparatus Floor Minor
Lockers for Fire
Stations #1,3,4,5,7
&8
Additional Fire Minor
Frequency
~ S172,000
$40,000I
$0 ~
$40,000!S40,000;
$73,194
SO Complete
Jun 03
i S40,0001
~S95,000!
$40,000
595,000
S0~$40,000 Design
S95,000 Design
Jul 03
; Jul 03
19312
~0015
Fire
Communications
Computer Systems
Fire Station Multi-Year
Driveway
Modification and
Installation of
Oil~Vater Separator
System
Multi-Year $485,050
S171,000
$196,383i
S3,975
S185,223~
S3,857
$11,161 Construction Jun03
$I19 Construction Jun 04 Project deferred until F
03-04 due to the bottor
line expenditure
reduction plan.
FrY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF)
PLANNING DEPARTMENT
As of November 30, 2002
19524 551,200 $49,600 $600 $49,000 Design Mar 04Bikeway System Minor
improvement (SIF)
10116 Sheridan Sidewalks Minor S31.000 S31.000 $0 $31,000 Design TBD Project is being implemented by
Public Works.
10205 Minor $61,000 $61,000 S0 S61,000 Pre-design Dec 05E1 Camino Real/
Ventura Avenue
Traffic Signal
10206 Traffic Signal San Minor
,-Mntonio/H wy 101
10223 MinorMaster Schematic
Design
$234.000
$288,000
$234,000 $0
S150,333 S150.333
5234.000
$0
Desiggn
Pre-design
Dec 03
Mar 03
Reappropriation in the amount of
S49,000 was approved by Council
on Junuary 13, 2003. Projects
will be implemented in
conjunction with Bicycle Plan
recommendations.
Caltrans is the lead agency for
this project. Caltrmas indicated
that they will fund the project in
FY 04-05, Staffhas requested
that Caltrans move the project
fup, vard and fund it in FY 03-04.
City is awaiting Caltran’s
response,
Caltrans is the lead agency for
this project. City’s share for this
project is estimated to be
$280,800. Staffwill be
requesting an additional $46,800
as mid-year budget adjustment,
Following Council approval of
the additional funds, City will
execute cooperative agreement
with Caltrans in 4th Quarter for
FY 02-03 who will implement
this project.
Memorandum of Understanding
with Caltrans is being prepared.
Schematic Design will be
presented to the Planning &
Transportation Commission and
City Council in the first quarter o’,
2003.
19310
19523
Embarcadero Multi-Year
Pedestrian Bike
Bridge Path
Extension (SIF)
El Camino Real Multi-Year
Intersection
Improvements (SIF)
$1.526.770
S212.750
$1,243,606
S17,745
S104,385
S17,504
S1,139,221
S241
Design
Pre-design
Dec 03
Jun 03
Staff will bid the project in early
2003 and will commence
construction in Spring 03.
Project is being implemented by
CSD, Construction bids received
Oct 02. Project will be completed
by Spring 03.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND NAME: GENERAL FUND/STREET IMPROVEMENT FUND (SIF)
PLANNING DEPARTMENT
As of November 30, 2002
19813
+19814
~026
1O117
+School Commute Multi-Year
Safety
Improvements (SIF)
Residential Arterial
Traffic Calmin~
(SIF)
Local and
Neighborhood
Collector Street
+Traffic Calming
Program
E1 Camino
Real/Churchill
Avenue
Mu ti-Year +
Multi-Year
+Multi-Year
S300.000
S125,000
S320,000
S100,000 +
$t41,364
S16.029
$287,451
S 100,000
S74,415
S16,029
$172,491i
$66,949i
S0~
Sl14,960i
Design
S!00,000 ii
Complete
Ongoing
Design
i Jun 04
TBD
TBD
+The remaining projects include
intersection modifications at
Stanford Avenue and El Camino
Real which must be coordinated
with Caltrans. Project pending
response from Caltrans.
] Since the formal start of the
Nei~,hborhood Traffic Calmin~
Program in Apr 01, six projects
have been started. The Louis
Road project was implemented
for a trial period but was removec
and a desi~-n for a second trial is
being pursued. The Churchill
Avenue project ended with no
action. The Indian/Moreno trial
will be implemented Jan 03. The
Ross Road
education/enforcemem trial has
concluded and is awaiting
evaluation. The Moreno Avenue
proposed trial project is awaiting
the outcome of the resident
sur-,’ey. A trial plan for the
Waverley Street project is still
under development. A seventh
project will be started in January
or February. Several other
qualified projects are on the
waiting list to start+
Project has been postponed
indefinitely due to the bottom lin
expenditure reduction plan,
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
POLICE DEPARTMENT
As of November 30, 2002
10217 Public Safety iMinor
Mobile Data
Computer
$75,000 S75,000 $0 $75,000 Design Mar 03
9109 Police Computer Multi-Year $1.I 33.762 $34,004 $0 $34,004 Complete
Systems
9913 Multi-Year $526,435 $375,518 $334,944 $40,574 Construction Mar 03Police Records
Management
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
As of November 30, 2002
19820
10004
10005
10007
Public Safety Minor
Building
Downtown Library Minor
Roof Replacement
and Exterior
MSC Building A, Minor
Emergency
Generator
Replacement
Art Center Plumbing Minor
Replacements
Mezzanine Heating -Minor
Ventilation-Air
Condition (HVAC)
System
i Improvements
10017 Adobe Creek Minor
Pedestrian/Bike ’
Undercrossing and
Highway I01
Pedestrian/Bike
Overpass Lighting
Improvements
Sand Hill Road
Bridge
S765,028 $343.158
$103,000 S24,680
$100,000 $89,803
S31,966
$84,494
S341,910
574.935
S1,249 Design
$24.680 Complete
$14,868 Complete
S32,000
$100.000
S 100.000 593,446
$5.150
$0
$0
$26.815 Complete
S84,494 Complete
S93,446 Complete
Jun 03 Continuing site, seismic and
environmental assessments for
preferred option.
10018 Minor $83,000 S75,981 $2.000 $73,981 Planning Feb 03 Caltran reviewing plans and
once approved will go out to
{bid,
10101 Children Theater Minor S45,000 $44,931 S21.426 $23.505 Complete
Exterior
10119 Bavlands Bike Trail Minor $t00,000 $I00,000 S0 8100,000 Construction Jan 03 Bike trail currently’ under
Replacement ~construction.
10204 Library blaster Plan Minor S977,550 $157,162 $t52,909 $4.253 Pre-design Project failed bond measure,
Project Definition staff is proposing individual
Study projects during 03-05 budget
process.
10208 Miranda Avenue Minor $100,000 S 100,000 S0 $100,000 Complete There will be a mid-year
Street Improvements adjustment to the budget, to
move it to CIP #18670.
10219 Fire Station Seismic {Minor $125,000 S105,818 $46.619 $59.t99 Pre-design Mar03 Seismic study being finalized.
Evaluation
~6-2~Golf Course Minor $60,000 S58,559 $53.350 $5,209 Construction Jun 03
Maintenance Shop
Improvements
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
As of November 30, 2002
10226 Mitchell Park ]Minor
Library Expansion
10304 Roth Building Minor
Winzs Demolition
10306 Animal Service Minor
Protective Holding
Kennels
i S85,000
8930,000i
583,250i
5930.000!
S160.000 5160,000
!
$76,789
$5,225i
$6,461 Complete
$924,775 Planning
$160,000 Pre-design
Jan 03
Dec 04
The City is currently negotiating
an agreement with Summerhitl
Homes whereby Summerhill
will take the lead in the design
and potentially’ demolition of
the Roth Building wings.
18508 /
19906
Public Buildings
Structural: Current
Projects are College
Terrace and
Children’s Library,
MSC Study
Multi-Year $6,958,297 $563.992
Multi-Year
Multi-Year
Rinconada Pool Site Multi-Year
Improvements
Revenue Collection Multi-Year
Civic Center Plaza Multi-Year
Waterproofing
$23,592 $540,400 Ongoing Staff has requested that CIP
#18508 be closed and has
requested a new project be
opened for College Terrace in
03-05 budget process to begin
design phase. Children’s Librar
to begin design phase pending
approval of FY 02-03 mid-year
BAO. CII’ #19906 is in pre-
design phase with an estimated
completion date Dec 03.
Feasibility study is in progress
and once the study is complete,
findings and recommendations
will be presented to Council.
18918 Harbor $2,139.000 8115,093 S43,758 S71.335 Complete Mandatoo’ monitoring required.
Improvements
19102 Arastradero Lake $280,000 $35,313 $514 $34,799 Complete
19406 $1,755,000 $44,599 $35,004 $9,595 Complete
19505 $85,000 $57,470 $56,727 S743 Construction Jan 03
19512 S250,000 $t78,084 S24.667 $153,417 Design Jun 03’
19514
Staff will hire additional
consultant to conduct further
Facilities Roof
Replacements:
Mitchell Park
Comm. Cir. &
Libra.D’, Station 5
Multi-Year $1, ! 28,000 S 174,299 $0 $174,299 Complete
investigation and analysis in
order to make recommendations
for future repair and seek
alternatives to a costly
replacement.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
As of November 30, 2002
6900
19608
19624
19704
19707
19815
19907
19922
Downtown Parking Multi-Year
Structure Desi=ma,
Lot S, L, and R
Garage and Non-
Parking
Downtown Urban Multi-Year
Design
Improvements
Golf Course Muhi-Year
Improvements
~vaffic Control
Safety Devices
Multi&’ear
Fire Station
Eme~ency
Generator
Replacement
iMulti-Year
,~-astradero Rd. Bike blulti-Year
Lane Improvements ’
San Mateo Drive Multi-Year
Bridges
3rd Fir - Civic
Center
Multi-Year
$39,986,753
$1,220,349
S6.284,228
$320,000
$415,000
$455,000 ;
$l 18.000
$481,934
$35,881.681
$105,149
S105.257
S284A61
S369,148
$353,349
$104,5 67
$65,413
S27,546,420
$30,654
$o
$0
$356.480
$351,740
51,ooo
$8,335,261
$74.495
$105.257
$284,161
S12,668
,609
$104,567
564,413
Construcuon
Ongoing
Complete
Design
Complete
Construction[
Desi=ma
Complete
Dec 03
Dec 04
Apr 03
Jun 03
TBD
iProjectconsists of CIPnumbe~
- 19530, 10122.10123and
!10124.
[Staff has requested funding for
Phase 2 design in FY 03-04.
Reappropriation of $284, t 61
approved by Council on Januar
’t 3, 2003
Reappropriation of $104,567
approved by, Council on Januar
13.2003.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
GENERAL FUND
PUBLIC WORKS DEPARTMENT
As of November 30, 2002
19923 Pa_.qeMill/Hanover Multi-Year $850,000 $776,696 ]$12,513 S764,183 Design Jun 04
10006 Roofing Multi-Year
Replacement
10019 Inspection and Multi-Year
Testing for
S392.500 $296,067 $0 5296,067 Ongoing
Staff is waiting for additional
design modifications from
Transportation Division.
lVlultiple projects.
$75,000 $10,377 I $0 S10,377 Complete
Hazardous Materials
10020 Office Space
Renovation and
Reallocation
10102 Civic Center
Infrastructure
Improvements
Multi-Year S882,934 $143,052
Mult-Year $2.312,000 $2,257,986
$74.542 S68,510 Construction Jun 03
$188,442 { $2,069,544 Desi=~n Dec 04
10103 Electrical Systems Multi-Year S115,000 S105,668 S9,030 Construction Ongoing projects.
$4,000 S170.000 Design Jun 045174,000
$51,000
$2,800,000
S190,000
$100,000i
S20,000i
Sl14,697i
$174,000i
$50,975
i S2.396,958i
S29,823
S99,1001
$20,000
Multi-Year
[Mu t -Year
Improvements
10104 Fire Station
Improvements
10105 Lucie Stem
Community Center
Improvements
10121 Homer Avenue
Undercmssing
Multi-Year
10210 New Vehicles Multi-Year
10222 Facility Interior Ivlulti-Year
Finishes
110300 Foothills Park Multi-Year
Interpretive Center
Mechanical
Upgrades
$01 $50,975i
$311,773i S2,085,185 !
$16,881[$12,942
$34,700i $64.4001
S0: S20,0001
Design Jun 03 }RFP will go out in Feb 03,
design to begin in Mar 03.
Desi~ma Mar 03 Staff is currently finalizing
100% design.
Complete
Design Ongoing projects,
Design Jun 05
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
INTERNAL SERVICE FUND
GENERAL FUND
PUBLIC WORKS DEPARTMENT
As of November 30, 2002
10022 /Minor
81101
10023 /
81102
MSC Fuel
Storage!Svc Island
Replacement
MSC Equipment
Washing Facility
Upgrade
Minor
81100 MSC Equipment Minor
81106
$900,000
5300,000
S740,350
$274,21~
514,668
S35,462
S725,682 Design Jun 03
S238,752 Design Jun 03
Design 90% complete. Will
bid for construction Jan 03,
Design 50% complete. Will
bid for construction Jan 03.
$85,000 S78,0001 $65,740 S12,260 Desi-n Jun 03 Construction will commence
Maintenance Facility
Mezzanine Storage
Area
Wireless Vehicle Minor
Management System
Fuel Storage Tanks Minor
Upgrade
$25,000
$25,000
$25,000
$25,000
$565
$0
$24,435 Construction Jun 03
S25,000 Design ;Jun 03
iFeb 03.
Stationary. infrastructure will
be in place by Feb 03.
Vehicle outfitting is
ongoing,
Design for Foothills Park
facility complete.
Construction will commence
Mar 03,
19205
19521
Fuel Tank Multi-Year
Storaze/Up~rade
Wireless Vehicle Multi-Year
Ivlanagement System
$291,000 $50,062 S50,000 $62 Desi~-n Jun03
81103 Golf Course Multi-Year
Equipment
Replacement
81104 New Vehicles Multi-Year
$205,000
5145.000
$208,000
$27,711
$81.849
$208,000
$20,734
$401
$32,746
S6,978 Construction Jun 03
$81,448 Ongoing Jun 03
$175.254 Construction Jun 03
Design for Foothills Park
facility complete.
Construction wil! commence
Mar 03.
Stationary infrastracture will
be in place by Feb 03.
Vehicle outfitting is
ongoing.
Bids will be issued by Feb
03.
Two vehicles have been
delivered, and two more are
on order. Final unit will be
ordered by Feb 03.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: ELECTRIC FUND
DEPARTMENT NAME: UTILITIES DEPARTMENT
As of November 30, 2002
0008
0125
0121
0216
Adobe Crk Subst Minor
Cable Replacement
New Vehicles Minor
Natural Gas Back-Minor
Up Generator
New Vehicles Minor
$350,000
¯ $149,6001
S4.982.739i
$30,000!
S0i
S521i $31
$605,431!$342.7301
Sl,080i $0
Complete
$518 Complete
$262,701 Complete
$1.080 Construction Jul 03
Project is on hold.9250 Alma St 12KV Multi-Year 51.640.000 S49,376 $298 $49,078 Design TBD
Addition
9904 East Meadow UG Multi-Year $400,000 $6,933 $0 $6,933 Complete
Systems Rebuild
9916 Fiber to Home Trial Multi-Year SI.005,000 $19.537 S1,260 $18.277 Complete
9611 :Embarcadero/Middle Multi-Year $5.360.000 $582,180 58.836 $573.344 Construction Mar 03 Waiting for pole removal
field UG Conversion from Pac Bell.
District #37
9804 Oret, on/Colorado/Co IVIulti-Year $2 790.000 52,554.677 S302.358 $2.252,319 Construction Dec. 04 Desizn complete.
wper UG Conversio~
District #38
9901 Stanford West Multi-Year $1.700.000 $214.336 $120 $214.216 Construction Jul 03 Construction complete
Underground except for the senior
Extension housing complex.
9902 Stanford Shopping Multi-Year 5500,000 $93.105 $0 $93.105 Complete
Ctr 4-12kV
Conversion
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: ELECTRIC FUND
DEPARTMENT NAME: UTILITIES DEPARTMENT
As of November 30, 2002
9903 Stanford Park UG IMulti-Year S4 075,000 S1 695,552 $75,676 $1.619,876 Construction Jul 04 First two phases are
Cable Rebuild complete. Third phase
begins construction Jul 02.
0006 Park Boulevard Multi-Year S2,755,000 $2.618.083 S148.620 $2.469 463 Design Dec 03 Desi~ complete.
"Construction bidding_ willSubstation Bus Re-occur in Jan 03.arrangement
0010 City/Facs/Syst Multi-Year $190.000 S163,748 S0 $163,748 Complete
Upgrade Electric ’
Vehicles
0103 Underground Multi-Year $t.000.000 $975.486 $142.299 S833.187 Design Mar 03 Contract out to bid.
Cable/Equipment Construction will be
Replacement complete by Mar 03.
0115 West Bayshore UG Multi-Year $450.000 $214,783 $109.336 S105,’447 Construction Jul 03 Construction complete by
Jul 03.System Rebuild
0116 Downtown Street Multi-Year $579000 $51t,233 $416.557 S94.676 Construction Mar03 Design complete.
Light System Construction beginning in
" "Nov 02.Upgrade i
0117 Upgrade Traffic Multi-Year $1 905,000 $1 878954 $199.719 S1.679,235 Construction Jun 04 Construction complete by
Jun 04.Signal Control
System
0102 North/South Multi-Year $1,700,000i $I 578,491 $t8,069 $1 560422 Construction Jul 03 Test construction complete.
Hampton UG Final design in progress.
System Rebuild
0209 Baylands Multi-Year $500,000 $499.864 $13.855 $486,011 Design Jul 03 Design in progress.
}Underground
0210 SCACA System Multi-Year $400,000 S200,370 S44.539 $155,831 Design Jul 03 Installation complete.
Upgrades
0211 Electric Utility GIS Multi-Year $162.500 $146,625 $43,903 $102,722 Design Jul 03 Contract has to be signed to
create layering standards.Data
0305 Multi-Year $95,000 S95,000 S0 $95,000 Design Dec 05 Formation of the District
will start in Apr 03.Sherman/El
Camino/Page
Mill/Park UG
Conversion District
#39
0313 Utilities Estimating Multi-Year S250.000 $250.000 Design Jul 03 Bid package is being
System prepared.
0314 Multi-Year S50 000 S50 000 Design Dec 03 Design will start in Jan 03.Edgewood Drive
{Underground
Conversion District
#40
SO 5250,000:
SO $50.000
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: GAS FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
As of November 30, 2002
9911 Gas Station Minor
Number Three
$70,000 $55,548 [ $42,012 i $13,536 Construction Jun 03 Station emergency shut off
valves installed. Vaults are on
order and will be installed by
Mar 03.
0118 All Weather
Arastmdero
0120 Gas Main
Directional
Minor
Minor
0213 Directional Boring Minor
Machine
0310 CNG Sequential Minor
Fuel System
i S275,000 S251,575 } S237,979
i S47,500 i S2,725 !$2,699
! S126,000 $47.094 S700
i $75,000 i S75,000 $0
S13,596 Construction :Jun 03
$26 Complete
$46.394 Construction Jun 03
S75,000 Desi_ma Oct 03
0311 [New Vehicle Minor S27,000 [ $27,000 S22,706 S4,294 Constraction ;Jun 03
Contract work will be completec
after the rainy season is over.
Equipment delivered, specifying
{auxiliary parts and conducting
training.
Planning permits approved,
preliminary plans completed.
{Project to bid in Mar 03.
0011 Compress Natural Multi-Year 5’440,000 $379,929 $0 [$379,929 Design Oct 03 Project inte~ated with MSC
Gas Station liquid fuel station project.
Project will ~,o out for bids in
Mar 03. Construction starts Jut
03.
0119 G obal Positioning Multi-Year S381,000 $320,157 S80,132 $240.025 Construction Jun 03 GPS Base Station installed on
top of City Hall. Roving dataSystem-collection unit purchased. Three
!more on order. Staff training in
Feb/Mar 03.
0307 Directional Boring Multi-Year S47,500 $47,500 $0 $47 500 P re-Design Jun 03 Setting up blanket order with
Equipment local equipment supplier.
0308 Polyethylene Multi-Year S25,000 $25,000 $0 $25,000 Pre-Design Jun 03 Setting up blanket order with
Fusion Equipment local equipment supplier.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WATER FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
As of November 30, 2002
0109 Mayfield Reservoir Minor
Roof Repairs
0113 Irrization !vleter Minor
Installation Program
0114
0217
0312
Land Acquistion for Minor
a reservoir, a well
and pump station.
Water Bottling Equip Minor
$290.000
$60,000
S2,000,000
$25.000
S16,908
$59.335
.999,055
$24,430
$1,466.948
SO
$16,908 Complete
$59.335 Pre-Design
S532.107 Pre-Design
S24,430 Pre-Design
TBD
Jan 05
Jun 04
Having difficulty with customer
taking advantage of prog-ram
benefits.
The Carollo contract
encumbered under this MPN
should be encumbered under
MPN 0205.
New Vehicles Minor $50,000 $50,000 S43,S55 $6,145 Construction Jun 03 Vehicles purchased. Final
vehicle configuration in
progress.
8749
9704
0108
o11o
0111
Water Reservoir
Improv.
Water System Study
Foothills PRV
Installation
[Multi-Year
Multi-Year
Multi-Year
Reserwoir Booster Multi-Year
Improvements
Distribution System
Water Quality’
Enhancement
Multi-Year
Not
Available
S275,000
S236,000
$1,360,000
$457,000
$63,294
$40,598
$235,150
S 1,359,055
$456,055i
$49,4531
$39,7051
S01
S407,2!0
S121.041i
S13 841!
$8931
$235,1501
$951.8451
$335.014
Complete
Complete
Design
Design
Design
Sep 03
! Sep 03
~i Sep 03
Carollo is designing the PRV
station improvements. Four
additional receiving station
PRV installations were added.
Design contract awarded to
Carollo En,,ineerin~. Desizn of
booster station improvements
has started.
Design contract awarded to
Carollo Engineering. Design ot
reservoir water mixing systems
has started.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WATER FUND
DEPARTMENT NAME : UTILITIES DEPARTMENT
As of November 30, 2002
0112 Booster Station
0204
Multi-Year
;Existing Well Rehab Multi-Year
$205,000 $204,055 S62.816
$950,000 $949,400 $(~
5141,239 Desi~
$949,400 Pre-Design
Oct 03
Jan 04
Design cqntract awarded to
Carollo Engineering, Design of
booster station pump systems
has started.
Contract awarded to Caro!lo
Engineering for Phase II Water
Study Desi=~n.
0205
0206
0207
0208
El Camino Park
Reser’,’oir and Pump
Station
iMulti-Year i $1,700.000
S280,000El Camino Park Well Multi-Year
Middlefield Road
Well Site
Multi-Year
$1.699.810
Eleanor Pardee Park Multi-Year
Well
$279,737
$280,000 S279,737
$280,000 $279,452i
sol
$266,622i
51.699,810;Design
$13,115 Design
Jan 04 Design contact awarded to
Carollo Engineering. Siting of
new reservoir and pump station
systerns has started.
Jan 04 Design contract awarded to
Carollo Engineering. Design of
new well will start after the new
reservoir is sited.
s01 $279,737 Pre-Design
S279,452 Pre-Design
Jan 04 Contract awarded to Carollo
Engineering for Phase II Water
Study Design.
Jan 04 Contract awarded to Carollo
Engineering for Phase II Water
Study Design.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WASTEWATER COLLECTION FUND
DEPARTMENT NAME: UTILITIES DEPARTMENT
As of November 30, 2002
0122 Wastewater Minor
Collection System
Master Plan
$400,000 S233.755 $233.533 $222 Design Aug 03 Hydraulic Model
calibration is in progress.
9173 Wastewater
Rehab/Augment
Multi-Year $2,119,390 $541.688 $146,806 $394.882 Construction Jun 03 Contractor working on
punch list items to finish
out project.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: MULTI FUNDS
DEPARTMENT NAME: UTILITIES/PUBLIC WORKS
As of November 30, 2002
$695,539
9357 Utilities Customer Multi-Year, $4 666 553 $900,029 $36 228 S863,801 Jun 07
info. System
Consmaction Major upgrade of software was
completed in Apr 02. The TCP
[contract is being upgaded to a
7x24 support contract. This will
be completed before the end of
02-03. New server upgades are
in the plan for 03-04. The CWA
project is under,ray and will
completed in 02-03. Further
Banner up~ades are being
planned.
,TY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: REFUSE FUND
DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
As of November 30, 2002
0219 Fuel Truck Minor $115,000 $115,000 $115,583 ($583) Complete
.
9701 Environmental Multi-Year $2,287,722 $1 876,172 $381,661 $1,494,511Pre-Design May 10
Sen, ices Center
Project delayed until
completion of study to
discover all existing
Baylands Policies.
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: STORM DRAINAGE FUND
DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
As of November 30, 2002
FY 02-03 MID-YEAR CAPITAL IMPROVEMENT PROGRAM PROJECTS STATUS
FUND TYPE: ENTERPRISE
FUND NAME: WASTEWATER TREATMENT FUND
DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT
As of November 30, 2002
9805 Effluent Line Minor $150,000
Modification
0215 500KW Minor $150,000
Emergency
Generator
$43,784 $0 $43.784 Complete
$41.181 $0 $41.181 Complete
9504 Interceptor Multi-Year $!,750.000 $105,796 $48,913 $56,883 Consmaction Sep 03 Final contract is planned for
Maintenance Apr 03.
Cleaning and
Repair
9707 Wastewater Solids Multi-Year $7 500,000 $t36,246:$151,793 ($15.547) ConsLruction Jun 03
Disposal Project
Checklist items and
warranty work still needs to
be done. Mid-year BAO
submitted for $141.706.
Attachment 3
LIST OF CONTINUOUS ClP PROJECTS 1
ADMINISTRATIVE SERVICES
18614
19618
19808
19914
COMMUNITY SERVICES
18617
19415
Financial Database Upgrade
GIS Application
Financial Applications Development
New Computer Acquisitions
Art in Public Places
Park Facilities Improvements
PUBLIC WORKS
General Fund
18903
18971
18670
19018
19101
19309
8870
8021
8022
Sidewalk Improvements
Street Improvements (Utility Users Tax)
Street Improvements (Street Improvement Fund)
Cubberley Building Code Modification
Tank Investigation and Removal
ADA Compliance
Storm Drainage Fund
Collection System Improvements
Wastewater Treatment Fund
RWQCP Plant Equipment Replacement
RWQCP System Flow Metering
UTILITIES
8928
8930
8931
8938
8944
9354
9703
9801
9802
9803
Electric Fund
Customer Design and Connection Services
Traffic Signals Upgrade
Communication System Improvements
Substation Protection Improvements
Substation Facility Improvements
Street Light Replacements
Underground Cable and Equipment Replacement
Fiber Optics Ring System Improvements
Fiber Optics Customer Design and Connection Services
Electric Distribution System Reconstruction and Improvements
Gas Fund
8017 Gas System Extensions
8019 Gas Meters and Regulators
9230 Natural Gas Vehicle Conversions and Purchases
8018/9912/0002/0104/0201/0302 Gas Main Replacements
0309 Unreimbursed System Extensions
Wastewater Collection Fund
8020 Sewer System Extensions
9913/9914/0003/0105/0202/0303 Sewer System Rehabilitation and Augmentation
Water Fund
8013
8014
8015
8016/9915/0004/0106/0203
0214/0304
Water System Extensions
Service and Hydrant Replacements
Water Meters
Water Main Replacements
Water-Gas-Wastewater Utilities GIS Data
I