HomeMy WebLinkAboutStaff Report 8507
City of Palo Alto (ID # 8507)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 10/2/2017
City of Palo Alto Page 1
Summary Title: Amendment 3 to Contract for Valet Parking Services with SP+
Title: Approval of Amendment Number Three to Contract Number C14152025
With SP Plus for Valet Parking Services to Extend the Contract Term to March
2, 2018
From: City Manager
Lead Department: Planning and Community Environment
Recommendation
Staff recommends that Council approve Amendment Three to Contract C14152025 with SP Plus
to extend the term to March 2, 2018 from September 2, 2017.
Background and Discussion
City staff is engaged in a number of parking management programs to improve parking
utilization and maximize parking supply. The Downtown Residential Preferential Parking (RPP)
program, which regulated non-resident parking in the Downtown neighborhoods, increased
demand for parking in Downtown garages. As a result, the City entered into a contract with SP
Plus aimed at maximizing utilization of existing parking supply using a valet-assist program. The
current valet-assist program, allows for up to 75 additional cars to be parked with no increase
in capital investment. Valet parking allows the City to maximize permit sales by overselling lots
to a greater degree.
The valet program is conducted by SP Plus under Contract C14152025. The existing valet
program is staffed by valet attendants, stationed on the top level of the High Street and
Bryant/Lytton Garage. When the permit spaces at the garage are nearing capacity, the
attendants use signage to direct permit parkers to park in the drive aisle and leave their key
with the attendant. Prior to beginning the program, occupancy was at capacity during the
midday peak parking hours. Valet assist allows the City to oversell permits and fully utilize stalls
in high demand garages when fully occupied. With valet’s currently assisting in parking 45-70
cars on a typical weekday, the City can safely oversell these permits and expand parking
City of Palo Alto Page 2
capacity. Without utilizing a valet service, the City would need to reduce the permit oversell
rate in these garages, by approximately 225 permits. In addition to extending garage capacity,
the program adds another level of service and security in our high traffic locations.
Amendment 1 of the contract expanded the contract to allow the City to provide valet parking
at the High Street Garage and Bryant/Lytton Garage. The second amendment of this contract is
included as Attachment A. The third amendment (Attachment B) will continue the valet
program as is, extending the end date to March, 2018. Based upon staff analysis, spending on
this contract has been less than anticipated, leaving sufficient capacity in the contract for this
six month extension. As a result, the contract amount is not being increased. However, staff is
preparing an RFP to seek a vendor to provide enhanced services and to add options to expand
the valet program, as necessary.
Policy Implications
The valet-assist program is consistent with current Comprehensive Plan Goals, Policies, and
Programs:
Goal T-8: Attractive, Convenient Public and Private Parking Facilities
Policy T-45: Provide sufficient parking in the University Avenue/Downtown
and California Ave business districts to address long-range needs.
Policy T-47: Protect residential areas from the parking impacts of nearby
business districts.
Program T-49: Implement a comprehensive program of parking supply and
demand management strategies for Downtown Palo Alto.
Program T-52: Evaluation options to ensure maximum use of the City parking
structures in the University Avenue/Downtown and California
Avenue areas.
Resource Impact
Staff requests Council approval to extend the contract to March 2, 2018. The Fiscal Year 2018
Adopted Operating Budget for University Avenue Parking Permit Fund includes sufficient
funding for this program, which would require staffing each garage with two full-time valet
attendants, and providing for managerial oversight for 10 hours per week per garage. Based
upon staff analysis of expenditures to date and expected costs to the end of the contract term,
no additional funds are required at this time.
City of Palo Alto Page 3
Timeline
Staff implemented the valet parking programs in late Summer 2015 and this contract
amendment continues this service through March 2, 2018.
Environmental Review
The proposed action would implement operational changes at existing garages and is exempt
from review under the California Environmental Quality Act (CEQA) under Class One (CEQA
Guidelines Section 15301, Existing Facilities) and because it can be seen with certainty that the
proposed action to incrementally increase garage capacity via operational changes could not
have a significant effect on the environment (CEQA Guidelines Section 15061(b)(3), the
“general rule”).
Attachments:
Attachment A - C14152025 SP PLUS CONTRACT AMENDMENT No 2 (PDF)
Attachment B - SP PLUS CONTRACT AMENDMENT No 3 (PDF)
1 of 1 Revision April 28, 2014
AMENDMENT NO. 2 TO CONTRACT NO. C14152025
BETWEEN THE CITY OF PALO ALTO AND
SP PLUS CORPORATION
This Amendment No. 2 to Contract No. C14152025 (“Contract”) is entered into
February 15, 2017, by and between the CITY OF PALO ALTO, a California chartered municipal
corporation (“CITY”), and SP PLUS CORPORATION, a Delaware corporation ("CONSULTANT").
R E C I T A L S
A. The Contract was entered into between the parties for the provision of the
operation of a Parking Attendant Program at the Lot R Parking Garage on High Street between
University Avenue and Hamilton Avenue.
B. The CITY intends to extend the term to September 2, 2017 from March 2,
2017.
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 2 TERM, is hereby amended to read as follows:
“SECTION 2. TERM. The term of this Agreement shall be from March 3, 2014 through September
2, 2017 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
SP PLUS CORPORATION
DocuSign Envelope ID: 11E88644-F210-41C2-B191-110486B2CA95
Senior Vice President
Steve Aiello
Albert S Yang
Senior Deputy City Attorney
James Keene
City Manager
Certificate Of Completion
Envelope Id: 11E88644F21041C2B191110486B2CA95 Status: Completed
Subject: Please DocuSign: C14152025 SP PLUS CONTRACT AMENDMENT No 2.pdf
Source Envelope:
Document Pages: 1 Signatures: 3 Envelope Originator:
Supplemental Document Pages: 0 Initials: 0 Christopher Anastole
Certificate Pages: 5
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Payments: 0 250 Hamilton Ave
Palo Alto , CA 94301
chris.anastole@cityofpaloalto.org
IP Address: 12.220.157.20
Record Tracking
Status: Original
2/14/2017 1:32:15 PM
Holder: Christopher Anastole
chris.anastole@cityofpaloalto.org
Location: DocuSign
Signer Events Signature Timestamp
Steve Aiello
saiello@spplus.com
Senior Vice President
Security Level: Email, Account Authentication
(None)Using IP Address: 107.23.7.1
Sent: 2/14/2017 1:56:58 PM
Resent: 2/27/2017 9:20:22 AM
Viewed: 2/17/2017 1:56:05 PM
Signed: 2/27/2017 9:32:31 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Albert S Yang
Albert.Yang@CityofPaloAlto.org
Senior Deputy City Attorney
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Using IP Address: 73.254.101.222
Sent: 2/27/2017 9:32:32 AM
Viewed: 2/27/2017 10:08:59 AM
Signed: 2/27/2017 10:11:02 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
James Keene
James.Keene@CityofPaloAlto.org
City Manager
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Using IP Address: 50.174.200.162
Signed using mobile
Sent: 2/27/2017 10:11:03 AM
Viewed: 2/27/2017 10:28:54 AM
Signed: 2/27/2017 10:29:01 AM
Electronic Record and Signature Disclosure:
Accepted: 4/14/2015 5:40:07 PM
ID: 44fe333a-6a81-4cb7-b7d4-925473ac82e3
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
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Carbon Copy Events Status Timestamp
Jeffery Heckathorn
Jeffery.Heckathorn@CityofPaloAlto.org
Administrative Associate III
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Sent: 2/27/2017 10:29:02 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Sherry Nikzat
Sherry.Nikzat@CityofPaloAlto.org
Sr. Management Analyst
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Sent: 2/27/2017 10:29:03 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ID:
Notary Events Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 2/27/2017 10:29:03 AM
Certified Delivered Security Checked 2/27/2017 10:29:03 AM
Signing Complete Security Checked 2/27/2017 10:29:03 AM
Completed Security Checked 2/27/2017 10:29:03 AM
Payment Events Status Timestamps
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1 of 1 Revision April 28, 2014
AMENDMENT NO. 3 TO CONTRACT NO. C14152025
BETWEEN THE CITY OF PALO ALTO AND
SP PLUS CORPORATION
This Amendment No. 3 to Contract No. C14152025 (“Contract”) is entered into
September 2, 2017, by and between the CITY OF PALO ALTO, a California chartered municipal
corporation (“CITY”), and SP PLUS CORPORATION, a Delaware corporation ("CONSULTANT").
R E C I T A L S
A. The Contract was entered into between the parties for the provision of the
operation of a Parking Attendant Program at the Lot R Parking Garage on High Street between
University Avenue and Hamilton Avenue.
B. The CITY intends to extend the term to March 2, 2018 from September 2,
2017.
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 2 TERM, is hereby amended to read as follows:
“SECTION 2. TERM. The term of this Agreement shall be from March 3, 2014 through March 2,
2018 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Section 19.2 TERMINATION OR SUSPENSION OF AGREEMENT
OR SERVICES, is hereby amended to read as follows:
“19.2. CONSULTANT may terminate this Agreement or suspend its performance of the Services by
giving sixty (60) days prior written notice thereof to CITY.
SECTION 3. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
SP PLUS CORPORATION
DocuSign Envelope ID: DEF32D51-630F-4D13-8E95-9C2427F36BF1
Senior Vice President
Steve Aiello Bill Kepp
Regional Manager