HomeMy WebLinkAbout2003-04-01 City Council (4)TO:HONORABLE CITY COUNCIL
ATTN:FINANCE COMMITTEE
FROM:CITY MANAGER DEPARTMENT: COMMUNITY SERVICES
DATE:APRIL 1, 2003 CMR: 205:03
SUBJECT:PROPOSED FISCAL YEAR 2003-05 HUMAN SERVICES RESOURCE
ALLOCATION PROCESS FUNDING RECOMMENDATIONS
REPORT IN BRIEF
This report transmits the Human Services Resource Allocation Process (HSRAP) Allocations
Committee funding recommendations for fiscal year 2003-05 (Attachment A), the Human
Relations Commission’s HSRAP Priorit?~ of Needs for fiscal year 2003-05 (Attachment B),
the Human Relations Commission’s HSRAP funding recommendations (Attachment C)and
the proposal summaries submitted for funding consideration (Attachment D).
The funding recommendations will provide $1,278,853 to eighteen progams under a two-
year contract. This amount represents a 1.5 percent decrease in the Human Services Division
contract budget from last year’s budget.
In past years, the HSRAP allocation has included a Consumer Price Index (CPI) increase for
the recommended agencies. This year staff recommends a temporary suspension of the CPI
increase to the recommended agencies, due to the down turn in the economy. This will result
in no increase to the HSRAP base budget for 2003-05.
The report discusses funding criteria, funding rationale and current human sen, ice priorities.
This report also reviews coordination efforts with the Community Development Block Grant
(CDBG) process.
CMR:205:03 Page 1 of 6
RECOMMENDATION
Staff recommends that the Finance Committee recommend to Council that:
1. The funding allocations, as recommended by staff and the HSRAP Allocations
Committee (Attachment A), be included in the fiscal year 2003-05 Human Services
Division’s contract budget.
The City. Manager or his desi~maee be authorized to execute the Human Services contracts
and any other necessary documents concerning the contracts.
BACKGROUND
Since 1983, the HSRAP process has identified community service needs that determine City
funding for human services (CMR: 147:83). In !993, Council directed staff to review the
HSRAP process for the purpose of stren~hening the process and to return with a plan
(CMR143:93). In response to Council direction, staff returned with a HSRAP
implementation plan (CMR: 118:99).
During the past ~o years, staff and the HRC have worked to implement administrative
changes to the HSRAP process. The implementation plan was developed to establish a
"’service safet2v," net" and to address emerging needs and services gaps in the communi~. The
plan calls for expanding funding opportunities for new services and increases the service
deliver5.’ capacity of non-profit providers serving the Palo Alto community.
The City’s Human Relations Commission (HRC) participates in identifying human service
needs through the information provided by the communit), at the HRC monthly meetings and
by hosting community forums. The needs assessment activities assist in establishing bi-
annual priorities of human service needs for the Palo Alto community. The Allocations
Committee comprised of Human Services staf£ Planning Department staff and an HRC
Commissioner reviews and analyzes the merits of funding requests and provides funding
recommendations based on established funding criteria and the hi-annual priority of needs.
The HSRAP Allocations Committee recommendations are reviewed by the City
administration and are then forwarded to Council for consideration and approval.
DISCUSSION
The funding process included the following six components:
1. Human Services staff and the HRC conducted three needs assessment activities and a
citywide forum on disability issues. County and local needs assessment documents were
utilized to assess human service needs in the community.
2.The HRC established an annual Priority of Needs for the community that provided
guidance for funding recommendations. (Attachment B).
CMR:205:03 Page 2 of 6
o The Request for Proposals (RFP) process has been expanded to a wider distribution base
in order to reach a more diverse and a greater pool of providers. The RFP was made
available online to increase accessibility to the document.
The HSRAP and the CDBG processes were coordinated to maximize resources and
streamline the City’s human services funding approach. Coordination involved specifying
what funding requests each fund would entertain, adopting the same request for proposal
schedule and conducting a joint bidder’s workshop for interested non-profit providers.
o Palo Alto Mediation Program was determined to fulfill the definition of a sole source
agency together with Avenidas, Palo Alto Community Child Care and Second Harvest
Food Bank, which provide mediation, senior services, child care subsidies and food
respectively. These agencies are sole source contract agencies because they meet the
criteria as set forth in CMR:118:99, "Proposed Human Services Resource Allocation
Process (HSRAP) Implementation Plan"; i.e. consideration for on-going services may be
considered when the service meets the City of Palo Alto target population needs as
described in the City’s Comprehensive Plan or Consolidated Plan. Services to seniors,
children, youth, conflict/resolution and food were established as priority needs. Sole
source agencies were not required to submit proposals for HSRAP funding. The
programs will be reviewed and contracts will be renewed contingent upon meeting
performance objectives and standards. At the end of a four-year period, or 2005, staff
will initiate a "Letter on Interest" process to determine if there are other non-profit
agencies interested and capable of rendering the same quality of services to the City of
Palo Alto.
HSRAP funding requests were reviewed to determine if they addressed the community,;
Priority of Needs established by the HRC for fiscal year 2003-05. Proposals that did not
address the priority of needs were removed from further funding consideration. Funding
requests are for a tw’o-year period only.
Council policy, enacted in 1993 (CMR143: 93), limits available funds to $1,278,853. This
amount does not include a CPI for fiscal year 2003-05 for the HSRAP base budget. The
HSRAP Allocations Committee recommended $947,955 to the sole source agencies. The
funding recommendations were as follows:
Avenidas, which provides a comprehensive system of services to senior citizens, was
recommended for $436,972.
o Palo Alto Community Child Care (PACCC), which administers the City subsidy for child
care to low-income families, was recommended for $444,400.
o Second Harvest Food Bank, which is the sole provider for food in Santa Clara County and
the City of Palo Alto, was recommended for $7,455.
o Palo Alto Mediation Program, which provides mediation services to Palo Alto and
implements the Mandatory Response Program that is part of the City’s Mandatory
CMR:205:03 Page 3 of 6
Discussion of Disputes between Landlords and Tenants Ordinance, was recommended
for $59,128.
The funding for HSRAP requests is $330,898. Fourteen non-profit agencies are
recommended for HSRAP funding. They are as follows:
1. Adolescent Counseling Service is recommended for $89,782 to provide comprehensive
services to students and families in the Palo Alto Unified School District’s secondars,
schools.
Alliance for Community Care is recommended for $24,706 for the homeless outreach
program in.Palo Alto. The Outreach Program will provide emergency on-call services
to City departments, libraries, community centers and local homeless service providers.
Community Association for Rehabilitation is recommended for $40,854 to provide a wide
range of support services to people with disabilities. These services include day center
support services, child care for the developmentally delayed child, employment services
for the disabled, a creative recreation program and a therapeutic aquatic program for
autistic and developmentally disabled children and their families.
MayView Community Health Center is recommended for $ !6,269 to provide medical and
health care services to Palo Alto’s homeless and very low-income residents and provide
a food pantry for low-income working families at Ventura Community Center.
Senior Adult Legal Assistance is allocated $8,528 to provide Palo Alto seniors with
legal advice counseling sessions at Avenidas Senior Center and at Stevenson House,
an affordable senior housing complex in South Palo Alto.
Social Advocates for Youth is recommended for $8,166 to provide services to youth,
families in crisis and runaway/homeless youth. The agency provides crisis intervention,
short-term shelter and crisis resolution treatment services.
7.YWCA is recommended for $10,597 to provide rape crisis services and community
educational services to the Palo Alto community.
YWCA-Youth Community Service is recommended for $11,547 to provide community
service opportunities for youth in the community and also with local non-profit agencies.
Clara Mateo Alliance’s Elsa Segovia Center is recommended for $ 18,125 to provide
basic services such as laundry, shelter, child care, medica! services and access to count5,
social services and income entitlement programs to low income and homeless Palo Alto
women and their children.
CMR:205:03 Page 4 of 6
10.Community Technology Alliance (CTA) is recommended for $13,853 to provide access
to subsidized housing units in Palo Alto and Santa Clara County through its searchable
website, Housing SCC. In addition, CTA will continue to provide voicemail to Palo
Alto’s non-profit agencies serving the homeless population.
11. La Comida de California is recommended for $30,200 to provide hot meals for Palo
Alto’s senior citizens. The agency provides a hot lunch at the Avenidas Senior Center
and Stevenson House five days a week. La Comida also provides a hot lunch ever?.,
Wednesday at the Senior Friendship Day Program at Cubberley Community Center.
12.InnVision/Urban Ministry is recommended for $30,884 to provide hot meals to the
homeless and low-income people in Palo Alto. The meals are provided in local
churches and synagogues six times per week.
!3.Support Network for Battered Women is recommended for $18,412 to provide crisis
intervention, legal advocacy and shelter to victims of domestic violence.
14.Peninsula Center for the Blind & Visually Impaired provides rehabilitative services to
Palo Alto’s blind and visually impaired residents and is recommended for $8,975
ALTERNATIVES TO STAFF RECOMMENDATION
The City ofPalo Alto’s Human Relations Commission, at their meeting on March 13,
2003, put forth an alternate proposal. The HRC recommendations are (Attachment C).
The HRC recommends reducing by 4 percent three of the sole source agencies; Avenidas,
Palo Alto Community Child Care and Second Harvest Food Bank from the past year’s
allocation. The HRC is also recommending that the Palo Alto Mediation Program
maintain it’s past year allocation with a 4% reduction. The funds generated from the 4
percent reduction from the sole source agencies would be reallocated to three agencies in
order to keep them at their past year allocation. These agencies are:
+MayView Health Center
+YWCA-Youth Community Services
+InnVision!Urban Ministry of Palo Alto
The balance available will be distributed among the other eleven agencies.
RESOURCE IMPACT
The HSRAP funding recommendations will provide $1,278,853 in General Fund support to
18 programs, fourteen HSRAP agencies and four sole source agencies. The HSRAP funding
recommendation of $1,278,853 is reflected in the Community Services Department’s
proposed budget for 2003-05.
CMR:205:03 Page 5 of 6
TIMELINE
Upon approval by the City Council, staff will finalize the agency contracts and funding will
begin July 1, 2003.
ENVIRONMENTAL REVIEW
This program is not a project as defined by the California Environmental Quality Act
(CEQA); and is not subject to CEQA requirements.
ATTACHMENTS
Attachment A:
Attachment B:
Attachment C:
Attachment D:
HSRAP 2003-05 Allocations Committee Funding Recommendations
Human Relations Commission HSRAP Priority of Needs FY 2002-03
Human Relations Commission HSRAP Recommendations
Proposal Summary Sheets
PREPARED BY: KATHY ESPINOZA-HOWARD, Director of Human Services
DEPARTMENT HEAD:
PAUL THILT~~---~~
Director of Community Sere’ices
CITY MANAGER APPROVAL:
EMILY HARRISON
Assistant City Manager
Palo Alto Human Relations Commission
All HSRAP Applicants
CMR:205:03 Page 6 of 6
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Attachment B
First Priority of Needs
Affordable Health Care For Low Income, Seniors & Home!~ss people.
Access To ~,fental Health Services For Low income population
R_ape Crisis Education
Crisis Counseling For Youth
Crisis Counseling services For Gay & Lesbian Teens
Access To Legal Assistance. for Seniors & Low Income
Emergency & Sick Child Care Services
Child C~re Services For Special Need Children (Developmentally Disabled & Emotionally
Disturbed)
Safe Places For Youth
Second Priority of Needs
Hot Meals- Seniors & Homeless
Food For .All
Rental Assistance
Support Services To Maintain Housing
PuSlic Benefits For All Low Income/Homeless
Additional Subsidized Child Care Slots
Dental Mobile Van Services For Low Income & Homelesg
Case Management Cotmseling For Homeless
Domestic. Violence Services
Seniors And Youth
Services For The Disabled
Transportation Subsidy For Seniors & Disabled
Attachment D
Human Servic~g ~t:~i~O~’~E~ ~ocadon Process (HSRA.P)
Request for Proposals #147809
PROPOSAL SUMMARY
Fiscal Year 2003-04
Agency: Adolescen’~ Counseling Services
Address: 4000 Middlefield Road, Room F-H
Contact: Kara Mullen, Director of Development
2002-03 Funding Requested: $126,117
Name of Program: On-Campus CounseLing Services
City: Paid Alto Zip Code: 94303
Phone Number: (650) 424-0852
Clearly and concisely summarize your request. Use the space provided on this page only.
1. Proposal Summary: Identify the priority area of need met be this program, the program goals and objectives,
how it benefits PaiD Alto residents, and how the program effectively utilizes existing resources through
collaborative efforts.
!dentify the priority area:
The ACS On-Campus Counseling Program addresses several of the HSRAP First Phodty of Ne.eds, including: Access to mental health
services for low income population, chsis counseling for youth, crisis counseling services for gay and lesbian teens.
List Goals & Objectives:
Goal #1:The goal of the On-Campus Counseling Program is to address issues that prevent the personal growth and ~cademic
success of PaiD Alto youth.
Objective #1:
Objective #2:
Objective #3:
Methods:
Method #1:
50% of students seen five or more ~nes ~ either maintain or improve thei~ grades.
50% of students seen five or more times will either maintain or improve their abi~ty to resolve problems with peers and
family members.
75% of parents wi.ll report that the counseling their child received was either "hdpft~.l" or "very helpful."
ACS will collaborate with the Palo Alto Unified School Disu:ict (PAUSD) to provide free counseling services. Program
staff collaborates with school administration and staff and Community Counselors make frequent refecrals to other
resources within the community and Santa Clara County.
Method #2:A licensed NfFT or CSW serves as program director at each of 5 secondary schools. They provide licensed supervision
m 16-20 graduate school-level counseling interns. Both directors and interns provide free on-site individual and group
counseling to students and their families.
Method #3:The Ladno Outreach Coordinator will lacerate the formation of discussion groups and informal organizations to
promote mutual respect, tolerance and socialization among Latino students.
2. Population Served:
Describe the population served by the proposed program. Include the area of Paid Alto served, the number of
unduplicated Paid Alto residents served, whether it serves low-income residents and other relevant information.
ACS helps Paid :klto youth be successful through the ~vork adcomplished through approximately 2,500 individual, group and parent and/or
famiJy sessions. At least 650 unduplicated Palo Alto residents xvill benefit from our counseling and outreach services in the coming year.
All of the youth (100%) served by the ACS On-Campus Counseling Program attend the five secondary schools in Paid Alto, with 85%
residing in Paid )dto and 5% in East PaiD Alto. Thirty-five percent (35%) of those served come from low-income families. Ou~ clients
also reflect the diversity in our community: 56% Caucasian, 13% Ladno, 14% Asian/Pacific Islander, 9% AfrJcan-Ametican, 1% Native
,M-nerican and 6% other. A significant percent (35%) of our yotmg clients are low-income.
3. Budget Narrative: Describe specifically how the requested funding will be used.
ACS is requesting funding to support our On-Campus Counseling Program in the secondary schools of Palo Alto, including our expansion
to Terman Middle School which w~ be comprised of 6th, 7th and 8th grades stardng In 2003-2004. Five licensed Program Directors ~
provide on-site supervision to 16-20 counseling interns and provide services to more than 650 students in Paid Alto. Funding covers the
cost of planning meetings with Guidance staff, intake, individual, family and group sessions and intern supervision and ongoing training.
4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and
diversity funding for this program.
ACS employs an extensive Kmdraising program that targets both corporate and private donors, as we!l as the PAUSD and school-based
PTAs and Site Councils. Funding from the City of PMo Alto was ins~-u-nental in securing the funding necessary to cover the cost to run
the program last )’ear. These funds are a powerful testament to the value of our services and helped us to increase major gifts from
Individuals, foundations and corporations in a downward spiraling economy. Our use of volunteer interns enables us to provide 3000
hours worth of services at only a cost of $15,000 for minima! stipends. We have also started a.n Endowment to ensure t_he long-term
stability of the agency.
PART IV FORM 1
PROPOSAL SUMMARY
Fiscal Year 2003-04
Agenc~ ALLIANCE for Communita~ Care
_Address: 438 North White Road
Contact: Chunva Pu/Ashlin Mahood
Funding Requested: $ 43,463
Name of Program: Homeless Outreach Program
City. San Jose Zip Code: 95127
Phone: (408) 261-7777/(408) 254-6828 "
1. Proposal Summary
Priority Area: Access To Mental Health Care For LOW Income, Seniors & Homeless people
This project will benefit at least 100 homeless individuals in the City of Palo Alto. It x~411 also
benefit an unspecified number of staff of Library, the Police Department and Senior Center. By using
current staff at these locations, the program rnmx2mizes existing human resources and provides effective
treatment to homeless people with mental illness.
Goals:
1. Provide outreach services to homeless individuals with mental illness
2. Provide training for staff of the Palo Alto Public Library, Police Department and Senior
Center.
3.Provide referrals for homeless individuals and assist with accessing other social services
resources.
Objectives:
1. To make 1000 contacts with 100 unduplicated individuals, at least 55 of whom will have
mental health needs.
2. To refer at least twenty-eight to mental health and/or social services.
Methods:
1. Make contact with the general homeless population at various sites throughout Palo Alto.
2. Conduct a brief mental health assessment and make appropriate referral.
3. Provide effective support and follow-up.
2. Population Served
The population served consists of homeless adults in Palo Alto with mental illness. Clients are both
men and women, come from a variety of ethnic backgrounds and have extremely low or no income.
3.Budget Narrative
The funding amount requested is $43,463. Funds will be used to provide a mental health
professional for 20 hours per week (.50 FTE) to deliver assessment, referral, and crisis intervention for
homeless individuals with mental illness in Palo Alto. Consultation and training of staff at Urban
lvlinistries, the Palo Alto Public Library, Police Department and Senior Center will be provided.
4.Funding Diversification
ALLIANCE receives support from the Palo Alto Housing Corporation in the amount of $26,000.
These funds support a half-time (.50 FTE) service coordinator who provides housing support services
for the residents of the Barker Hotel. These funds are not used for homeless outreach. ALLIANCE
uses United Way funding to augment several programs and some services are funded by our contract
with the County of Santa Clara.
Human Services Resource Allocation Process (HSRAP)
Request for Proposals #147809
PROPOSAL SUMMARY
Fiscal Year 2003-04
Agency: Community Association for Rehabilitation Name of Program: Disability Services
Address: 525 East Charleston City: Palo Alto Zip Code: 94306
Contact: Linda Chin, Grants Administrator Phone Number: (650) 812-2829
2002-03 Funding Requested $ 45,985
Clearly and concisely summarize your request. Use the space provided on this page only.
Proposal Summ~ry:
Identify the priority area: C.A.R has provided high quality services to residents of Palo Alto with developmental
and/or other disabilities for 39 years. This year, C.A.R’s programs wilt help to meet two of Palo Alto’s human
service pdodty areas: Child care and services for special needs children, and services for the disabled.
List Goals & Obiectives:
Goal #1: To provide high quality services to a minimum of 312 Palo Alto residents with developmental and/or
other disabilities.
Goal #2: To integrate our clients into the greater community through stronger partnerships with the City of Palo
Alto and other city funded organizations.
Goal #3: To build strong families by supporting families in Palo Alto to care for a family member with a
developmental disability.
Objective #1: To achieve our first goal, we propose providing 1,160 hours of socialization training to 7 children
with autism and other behavioral challenges, 1,418 hours of Respite services to at least 6 families, 1,050 hours
of pediatric services to 7 infants, job development activities to 10 adults, 4,444 hours of aquatic therapy and
swim instruction to 282 individuals, and resources to assist 25 families with children receiving these services.
Objective #2: To achieve our second goal of community integration, we propose cultivating 5 new business
partners for Employment Services, conducting at least 24 community outings with children in Creative
Recreation, conducting bi-monthly integrated play groups for infants, and providing Home Companions to
accompany Clients to community activities.
Objective #3: To achieve our third goal of building strong families, we propose providing Home Companions to
at least 6 individuals with de~,elopmental disabilities, providing a~er-school care to at least 7 children with autism
and behavioral challenges, and providing support groups to parents of infants with special needs.
Methods:
Method #1:
Method #2:
Method #3:
Creative Recreation will work on each individual’s goals for socialization and community skills.
Respite Services will train Home Companions to meet requested stays of families.
Infant Development will evaluate and provide eady intervention and parent support/training to
families.
Employment Services will train and coach clients and match them with local employers.
Swim Center will provide adapted aquatics therapy, swim instruction and wellness programs to
residents of Palo Alto.
Employment Services will develop partnerships with local businesses to encourage the hidng of our
clients.
Creative Recreation will take clients to a vadety of community locations and teach skills appropriate
behavior in the community.
Infant Development will organize playgroups to integrate our clients with children in the community.
Respite_Services will provide Home Companions to take clients into the community.
Home Companions will provide respite to parents so they can sustain their family relationships and
continue to care for their disabled children at home.
Parent support will be provided to families who have infants with special needs.
24
Human Services Resource Allocation Process (HSRAP)
Request for Proposals #147809
PROPOSAL SUMMARY
Fiscal Year 2003-04
Agency: MayView Community Health
CenterAddress: 270 Grant Avenue
Contact: JoAnn Cabrera
2002-~)3 Funding Requested $ 21,000
Name of Program: Health C~re for Low Income/
Homeless Residents
City: Palo Alto Zip Code: 94306
Phone Number: (650) 327-1223
Cleady and concisely summarize your request. Use the space provided on this page only.
1.Proposal Summary: Identify the pdority area of need met by this program, the program goals and objectives, how
it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative
efforts.
Iden~fythe priority area:-Affordable Health Care for Low Income, Seniors & Homeless
-Food For All
List Goals & Obiect~es:
Goal #I: Improve the health of low income individuals and the community.
Goal#2: Improve nutritional health and promote disease prevention.
Goal #3: etc.
Objec~ve#1: Ensure that low income, uninsured individuals ha~e access to heal
Objec~ve#2: Increase nutritional resources for low income families.
ObjecfJve #3: etc.
Methods:
Method #1: Provide
Method #2: Provide
Method #3: etc.
preventative & medical care to
food distribution.to families.
individuals and families.
2.Population Served: Describe the population served by the proposed program. Include ~e area of Palo Alto
served, the number of unduplicated Palo Alto residents served, whether it serves low-income residents and any
other relevant information.
At least 90 Palo Alto residents who are low income or homeless will receiv~
care. At least 40 Palo Alto families wil! receive food to supplement hhsi~
3. Budget Narrative: Describe specifically how the requested funding will be used.
4.n.L.ZeF~m~, st~.f ~ ~ ~Par~, to. distt-ihute food cn a r~Tchly h~sis to at leH~t z~) families.¯i-unalng u~versmcat~on: summarize now your agency plans to leverage the funding from the City and diversify
_ funding for this program.
~c~sible fc~ us to lev~ ~ ozn~ic~s with ~icrs ar~ private foJrxzl~ticz~o
~ r~sidents c~ thee cities.
,h care.
medical
nutrition
sit
PART IV FORM !
Human Services Resource Allocation Process (HSRAP)
Request for Proposals #147809
PROPOSAL SUMMARY
Fiscal Year 2003-04
Agency: Senior Adults Legal Assistance
Address: 160. E, Virginia Street, Suite 260
Contact: Georgia Bacit, Directing Attorney
Name of Program: Legal Assistance to Elders
City: San Jose Zip Code: 95112
Phone Number: (408) 295-5991
2002-03 Funding Requested: $ 8,800
Clearly and concisely summarize your request. Use the space provided on this page only.
1.Proposal Summary: Identify the priority area of need met by this program, the program goals and
objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing
resources through collaborative efforts.
Identify the priority area: A First Priority need, Access to Legal Assistance for Seniors, and these Second
Priority needs: (1) Public Benefits; (2) Domestic Violence; (3) Seniors and Youth; and (4) Services for Disabled.
List Goals & Objectives:
Goal #1: To support Palo Alto eiders to live independently, safely, non-institutionalized and with dignity.
Objective #1: To provide direct legal assistance to 65 Palo Alto elders (age 60 or older) annually;
Objective #2: To make one community education presentation in Palo Alto annually.
Methods:
Method #1: Provide direct legal services to elders by continuing our expanded level of services through intake
sessions in donated space at Avendias Senior Center and/or Stevenson House (our collaborative service
partners), and by telephone intake (for the disabled/homebound or for emergencies) or through home visits.
Method #2: Provide community education by making a presentation to the senior participants at Avenidas,
Stevenson House, or another senior program/site located in Palo Alto.
SALA’s program will benefit Palo Alto elders by protecting their rights, ensuring their safety and necessities,
promoting their independence and dignity, stabilizing their lives, and assisting them with planning for the future.
Population Served: Describe the population served by the proposed program. Include the area of Palo
Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income
residents and any other relevant information. In each program year, SALA will serve a minimum of 65 Palo
Alto elders (age 60 or older). No individuals other than Palo Alto residents will be served through his proposal.
Services will be provided on a citywide basis and will be targeted to elders throughout Palo Alto that are low
income or are "at- risk" of abuse, exploitation, or institutionalization. SALA’s statistics for Palo Alto residents
served in 2001-2002 indicate 82% were very low income (at or below 50% of the median as defined by HUD)
and 54% war age 75 or older (placing them at-risk). Sixty nine percent of these clients were female. SALA
expects similar demographics for Palo Alto clients in 2003-3004 and in 2004-2005 if the contract is renewed.
Budget Narrative: Describe specifically how the requested funding will be used. The $8,800 requested will
provide partial support for personnel costs (Salaries, Benefits, Payroll taxes) necessary to maintain the expanded
services as proposed. The funding requested represents a 3% COLA in our current grant. No HSRAP funds will
be used for overhead. In kind support (a private room at Avenidas and Stevenson House) is estimated at $402.
Funding Diversification: Summarize how your agency plans to leverage the funding from the City and
diversify funding for this program. In each program year, SALA will leverage additional support totaling at
least $23,320 from: Older Americans Act; United Way; Santa Clara County; State Bar Trust Fund; Equal Access
Fund; Health Insurance Counseling and Advocacy Program (HICAP); Silicon Valley Campaign for Legal
Services; and contributions. In kind support from intake volunteers and pro bono Wills Panel attorneys is
estimated at $3,684. Estimated in kind space (donated rooms at Avenidas and Stevenson House) is $402.
24
Human Services Resource Allocation Process (HSRAP)
Request for Proposals #147809
Agency: _Social Advocates for Youth
Address: 1072 S. De Anza Blvd.. Ste. A-208
Contact: Bea Looez~
2002-03 Funding Requested $ 8,000
Name of Program: .Safe Place
City: San Jose Zip: 95129
Phone #: (408) _~-~40
Clearly and concisely summarize your request. Use the space provided on this page only.
1. Proposal Summary: Identify the priority area of need met by this program, the program goals and
objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing
resources through collaborative efforts.
IdentiN the priority area: Crisis Counselinq for Youth and Safe Places for Youth
List Goals & Obiectives:
Goal#l: To reunify and strengthen families by providing community based crisis intervention, short
term shelter and crisis resolution treatment services for youth who are encountering severe problems
at home, are beyond parental control, have run away or are homeless.
Objective #1:1,000 residents will learn of crisis services
Objective#2:25 Safe Place sites will be maintained
Objective #3:50 residents will access crisis line
Objective #4:40 families will receive case consultation
Objective #5:10 youth will receive intervention services
Objective #6:4 youth will reside at Casa SAY
Objective #7:4 youth will be reunited with their families
Methods:
Method #1 Outreach and school presentations
Method #2: Crisis phone and one-on-one counseling
Method #3: Shelter, individual, family and group therapy at Casa SAY
2. Population Served: Describe the population served by the proposed program. Include the area of
Palo Alto served, the number of undupticated Palo Alto residents served, whether it serves low-income
residents and any other relevant information.
Youth in crisis and their families from throughout Pato Alto regardless of economic status. See
numbers served above
3. Budget Narrative: Describe specifically how the requested funding will be used. For staff salaries for the
Director and Outreach Worker
4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and
diversify funding for this program. We receive funding from seven cities, the county and the federal
government to provide these outreach services and services at Casa SAY. Our Board conducts a
fundraising event called the Rivers of Chocolate and an annual donor solicitation to support all
programs.
Request Proposals #147809
Proposal Summary
Fiscal Year 2003-04
Agency: YWCA of the Mid-Peninsula
4161 Alma St, Palo Alto, 94306
Contact: Sandra Daniels
2003-04 Funding Request: $11,900.00
Program: Rape Crisis Center
(650) 494-0993 x330
Identify the priority: Our program Services the Palo Alto tenon through our 24-hour
hotline, counseling services, Teen Assault Prevention and Child Assault Prevention
Programs, Rape Prevention and Education, and self-defense classes. Also througAa the
recruitment and training of our Advocates and Advisory Board.
Goals & Objectives:
1. To reduce the psycholo~cal trauma of sexual assault and provide support
services to survivors of sexual assaults and their significant others.
2. To increase awareness of the psycholo~cal effects of rape on survivors and
reduce the incidence of sexual assault in the community
3. To provide comprehensive crisis intervention and education prevention
services.
Program
!.
2.
Program
1.
Objectives:
To serve 1500 identified Palo Alto residents
Provide crisis intervention and crisis counseling services to 75 Palo Alto
residents
To provide sexual assault prevention education to 1400
To provide self-defense classes to 25 identified Palo Alto residents
Methods:
Provide crisis services that include 24-hour hotline, accompaniments to:
hospital, police station, and court to both survivors of sexual assaults and their
sigrfificant others.
2. Provide counseling services and support groups for both our survivors and
their significant others.
3. Provide sexual assault prevention education throu~h schools, churches,
businesses and other organizations.
4. Provide self-defense classes for women and children of all ages.
Population Served:
Our service area covers Palo Alto, Mountain View, Sunnyvale, Los Altos, Los
Altos Hills and Cupertino. We serve all survivors of sexual assault and their significant
other regardless of income, racial ethnic, sexual orientation, and social background.
Human Services Resource Allocation Process (HSRAP)
Request for Proposals #147809
Proposal Summary
Fiscal Year 2003-04
Agency: Youth Community Service
Address: 4000 Middlefield Road, D-3
Palo Alto, CA 94303
Contact: Susie Hodges Phone (650) 617-8961
2003-04 Funding Requested: $25,000
Clearly and concisely summarize your request. Use the space provided on this page only.
Name of Program: Community Service &
Summer of Service
1. Proposal Summary: Indentify the priority area of need met by this program, the program goals and
objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing
resources through collaborative efforts.
Identify the Priority Area: The programs in this proposal directly address the needs: Safe places for
youth and programs for seniors and youth. The proposal indirectly addresses Food for All.
List Goals & obiectives:
The YCS goals for the youth participants of the Community Service and Leadership and Summer of
Service Programs are: (1) to provide a service program to increase self-esteem and interest in school
and community; (2) to increase opportunities for cross-cultural interaction; (3) to provide active learning
opportunities; (4) to provide students a forum where they address issues of personal importance; (5) to
increase participation of youth in the community thereby shaping future adult leaders and alleviating
unmet community needs.
These goals will be met by offering:
1 .) school-based community service clubs at 5 schools in Palo Alto that meet on a weekly basis to
address community needs. A total of 150 middle and high school students will be involved.
2.)Summer of Service, a camp serving at least 30 Palo Alto middle school students that will offer youth
the chance to learn about and address community and social issues in a safe environment.
2. Population Served: Describe population served by the proposed program. Include the area of Palo
Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income
residents and any other relevant information.
Specifically, the Community Service and Leadership Program works with Middle and High School
Students (150 from Palo Alto) and Summer of Service works with middle school students (30 from P.A.)
for a total of 180 unduplicated youth annually. Although there is a fee for Summer of Service, both
programs serve youth from all areas of Palo Alto and are open to all regardless of their ability to pay.
3.Budget Narrative: Describe briefly how the requested funding will be used.
The $25,000 that YCS requests will be used to fund salaries for YCS staff members and an Americorps
volunteer. The YCS Collaborating Partners continue to offer in-kind support including office space,
transportation, meeting space, and supplies.
4.) Funding Diversification: summarize how your agency plans to leverage the funding from the City
and diversify funding for this program.
As mentioned above, YCS receives in-kind financial assistance from its collaborating partners which
allows us to maximize funds from other funding sources. Funding from the City of Palo Alto
demonstrates a high level of community commitment and support for our programs and helps us make a
strong case when securing funding from other sources (foundation, corporate, individual & family
donors, etc.).
Human Services Resource Allocation Process (HSRAP)
Request for Proposals #147809
Agency: Clara-Mateo Alliance, Inc.
Address: 795 Willow Rd., Bldg. 323-D
PROPOSAL SUMMARY
Fiscal Year 2003-04
Name of Program: Elsa Segovia Center
City: Menlo Park, CA Zip Code: 94025
Contact: Shefali Desai Phone Number: (55o) 853-7o7o
2003-04 Funding Requested $ 25,000
Clearly and concisely summarize your request. Use the space provided on this page only.
1.Proposal Summary: Identify the priority area of need met by this program, the program goals and
objectives, how it benefits Palo Alto residents, and how the program effectively utilizes existing
resources through collaborative efforts.
Identify the priority area: The Elsa Segovia Center provides safety net and support services to low income and
homeless women, children and families, at a one-stop day service center. Among the services provided, which
fall under priority areas of Palo Alto’s Human Relations Commission are: access to health care, access to mental
health services, food, support services to acquire and maintain housing, public benefits, a dental mobile van for
low income and homeless people, and case management counseling for homeless people. It accomplishes this by
collaborating with over a dozen providers who come on site to serve the clients.
List Goals & Obiectives:
Goal #1 : Provide stability to homeless women and children and those at risk of being homeless.
Goal #2: Increase financial resources of homeless families so they can obtain housing and basic needs.
Goal #3: etc. Assure access to health and dental ser~4ces.
Objective #1 : Each woman will have access to a case manager.
Objective #2: Each child will be enrolled in school, pre-school or day care, as appropriate
Objective #3: etc. Clients will increase their financial independence
Objective #4: Clients’ health needs will be assessed, and basic care provided as needed.
Methods:
Method #1: From June 30, 2003 -’o4, 80% of all women enrolling in ESC will complete service plan goals.
Method #2: From June 3o, 2oo3 -’o4, 535 unduplicated clients (45 from Palo Alto) will have enrolled in ESC.
Method #3: etc. : From June 3o, 2oo3 -’o4, 8o% of children enrolling in ESC will be enrolled in school, pre-
school or day care, as appropriate, if not previously enrolled.
Method #4: From June 3o, 2oo3 -’o4, 5o0 unduplicated clients will have had the opportunity to receive medical
and/or dental care through ESC.
Population Served: Describe the population served by the proposed program. Include the area of Palo
Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income
residents and any other relevant information. The population served by this program includes women,
children and families who are homeless or at risk of homelessness, from Northern Santa Clara County (including
Palo Alto,) and southern San Mateo County.. This group has either no income or extremely low income. For each
year, it is estimated that 45 unduplicated Palo Alt residents will be served.
Budget Narrative: Describe specifically how the requested funding will be used. Requested funding will be
used to cover genera] operating expenses, including case management and case management support services for
the families using the ESC.
Funding Diversification: Summarize how your agency plans to leverage the funding from the City and
diversify funding for this program. In addition to Palo Alto Funding, we will apply for funds from the other
cities served by ESC, including Menlo Park, Redwood City, Mountain View and Sunnyvale. Funds are also
received from San Mateo and Santa Clara Counties, as well as private foundations.
!
24
Human Services Resource Allocation Process (HSRAP)
Request for Proposals #147809
PROPOSAL SUMMARY
Fiscal Year 2003-04
Agency:Community Technology Alliance Name of Program: Project SHARE
Address:115 East Gish Rd. #222 City: San Jose CA Zip Code: 95112
Contact:Betsy Arroyo Phone Number: (408) 437-9167
2002-03 Funding Requested $15,000
1.Proposal Summa~
Identify the priority area: Program funds will be used to give homeless and very low income clients
access to job and housing opportunities, and stay connected to health care, mental health services, youth
crisis counseling, legal assistance, their children’s schools and child care providers, supportive services to
maintain housing, domestic violence support, and as an integral part of other services offered by case
managers at parmering service provider agencies serving this community as a social and economic
recovery tool for returning to independence.
List Goals & Objectives:
Goal #1 : Connect case managed homeless and at-risk Pale Alto residents to increase self-sufficiency.
Goal #2: Increase access to jobs, housing an~i services for eighty clients.
Goal #3: Decrease the number of Pale Alto residents living on the streets by providing up-to-date
information on available shelter.
Goal#4: Increase opportunities for Section 8 participants to find permanent housing.
Objective #1 Provide Commuhity VoiceMail to Pale Alto based clients case managed at parmering
agencies. One hundred percent will have increased opportunities.
Objective #2: Sixty percent of VoiceMail clients will find permanent housing and!or employment
Objective #3: Provide information about emergency shelter to 8,000 homeless callers countywide.
Objective #4: Provide information about rental units available to Section 8 participants
Methods:
Method #1: Maintain the VoiceMail system and provide sixty boxes to partnering agencies that serve
Pale Alto based homeless and at-risk clients. Outreach to form new partnerships.
Method #2: Train case managers to use the system to best help clients reach their personalized goals.
Report to partners monthly on client activity and signs of abuse.
Method #3: Sustain the toll-free Shelter Bed Hotline of up-to-date and accurate information about
emergency shelter.
Method #4: Create the weekly Section 8 Housing Listing in parmership with the Housing Authority.
2. Population Served: Describe the population served by the proposed program. Include the area of Pale
Alto served, the number of unduplicated Pale Alto residents served, whether it serves low-income residents
and any other relevant information. All components serve low- and no-income residents city and
countywide.
3. Budget Narrative: Describe specifically how the requested funding will be used. Funds will be used
for direct program expenses -- salary and benefits for the Project Manager and VoiceMail
Specialist.
4. Funding Diversification: Summarize how your agency plans to leverage the funding from the City and
diversify funding for this program. This application represents only twelve percent of project
funding.
Project SHARE - Community VoiceMail, the Shelter Bed Hotline and the Section 8 Housing Listing
Community Technology Alliance
Human Services Resource Allocation Process (HSRAP)
Request for Proposals #147809
PROPOSAL SUMMARY
Fiscal Year 2003-04
Agency: La Comida de California Name of Program: Hot Meals for the Elderly
Address: 450 Bryant Street City: Palo Alto Zip Code: 94301
Contact: Ruth Rosenbaum Phone Number: (650) 321-0243
2003-04 Funding Requested $35,064
Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how
it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative
efforts.
Identify the pdority area: Meeting the nutritional and socialization needs of the elderly who live locally.
List Goals & Obiectives:
Goal #1: Provide affordable, nutritious meals for individuals who are 60 years and older.
Goal #2: Provide socialization opportunities for elderly who are isolated.
Goal #3: Provide education, information and referral services.
Objective #1:
Objective #2:
Objective #3:
Objective #4
Serving a hot, nutritious meal once a day, five days a week.
Creating a setting that encourages socialization.
Recruiting volunteers from elderly population.
Educating participants about their nutritional requirements.
Methods:
Method #1:
Method #2:
Method #3:
Method #4:
Method #5:
Method #6:
Utilize advanced menu planning to provide variety and meet nutritional requirements.
Maintain well-trained staff and site manager;, meet or exceed County standards.
Cooperate with Avenidas Senior Center; refer individuals for services as appropriate.
Fund program with continued subsidies from: Santa Clara Senior Nutrition Program and
City of Palo Alto; donations from local service organizations and private individuals.
Continue shared administration of Program by active Board of Directors (18 members).
Utilize County staff to provide educational programs.
Population Served: Describe the population served by the proposed program. Include the area of Palo Alto
served, the number of unduplicated Palo residents served and whether it serves low-income residents.
Program serves elderly from all of Palo Alto, many of whom have restricted incomes. Serves 540
unduplicated P.A. residents and 800 total unduplicated individuals.
Budget Narrative: Describe specifically how the requested funding will be used. Funding will help pay for
purchase and preparation of food for daily lunch served to the elderly, salaries of Site Manager, staff &
other budget items. In 2003-04 plan to serve a total of 39,100 meals at 3 sites: La Comida at 450 Bryant
Street, Stevenson House, and Cubberley.
4.Funding Diversification: Summarize how your agency plans to leverage the funding from the City and diversify
funding for this program. Nutrition Proqram: Federal, State, County funding including Participants’
voluntary contributions $215,070 plus City of Palo Alto $~ equals Total Budget $250.134.
Human Services Resource Allocation Process (HSRAP)
Request for Proposals #147809
PROPOSAL SUMMARY
Fiscal Year 2003-04
Agency: InnVision/Urban Ministry of Palo A!to
Address: PO Box 702
Contact: Don Jensen, Director
2002-03 Funding Requested $ 60,000
Name of Program: Food Safety Net Program
City: Palo Alto Zip Code: 94302
Phone Number: (650) 853-8672
Proposal Summary:
Identify the priority area:
Hot Meals, Seniors & Homeless; Food for all; Support Services to Maintain Housing; Public Benefits for
all Low IncomelHomeless
List Goals & Obiectives:
GOAL:
To alleviate hunger and improve the health and well-being of very low-income and homeless people
in the Palo Alto area.
o Objective #1 : By June 30, 2004, 85% of the homeless and low-income people served will have at
least one health or nutrition need met after accessing the food program;
o Objective #2: By June 30, 2004, 75% of 200 homeless or low-income people will utilizeinformation a& referral to other providers to meet identified needs.
METHODS:
1. To prepare and distribute 22,000 hot meals to low-income, hungry people in need at five program
sites;
2. To distribute .!8,000 bags of groceries to homeless and low-income peopJe each year;
3. To partner with volunteers~ supermarkets, restaurants, faith communities and other groups to cost-
effectively provide nutritious, healthful meals and groceries.
4. To provide information and referral to other programs to meet identified health needs.
The project BENEFITS PALO ALTO RESIDENTS who might otherwise go hungry or experience health
problems caused by improper nutrition. The project further UTILIZES VOLUNTEER AND IN-KIND
RESOURCES to make the program extremely cost-effective. Numerous volunteers glean food from local
businesses, bakeries, restaurants, etc., while local organizations provide donated space for the program.
Population Served: Describe the population served by the proposed program. Include the area of Palo
Alto served, the number of unduplicated Palo Alto residents served, whether it serves low-income
residents and any other relevant information.
The Food Closet served an average of 206 unduplicated clients monthly in 2002 and 143 unduplicated
clients were served hot meals monthly in 2002.
All Urban Ministry clients are either no-income or very low-income
3.Budget Narrative: Describe specifically how the requested funding will be used.
The requested funding will be used to pay staff salaries and benefits for the Food Service Manager,
Assistant and Volunteer Coordinator, the staff most directly connected with the Food Safety Net.
Funding Diversification: Summarize how your agency plans to leverage the funding from the City and
diversify funding for this program.
Two-thirds of Urban Ministry’s budget comes from individual donors and faith communities. We rely
on this Human Services funding to show credibility with these funders so they will donate generously.
Agency:
Human Services Resource _~ocation Process (HSRAP)
Request for Proposals #147809
Proposal Summary
Fiscal Year 2003-04
The Support Network for Bartered Women
Address: !975 West E! Camino Rea!, Suite 205 City: Mountain View Zip Code: 94040
Contact: Jennifer Nildaus, LMFT Phone Number: (650) 940-7867
2002-03 Funding Requested: $,25,000
Clearly and concisely sunm~arize your request. Use the space provided on this page only.
!. Proposal Sun-nat3;: Identify the priofib~ area of need met by this pro~arr~, the proNam goals and objectives,
how it benefits Palo Alto residents, and how the pro~am effectively utilizes e.’dsfing resources fln0ugh collaborative
efforts.
Identify the orioritv area:
Individual and collective safety. Services to battered women.
List Goals & Objectives:
Goal #1:To provide crisis intervention, emergency shelter, clinical counse!ing, flee or low-cost legal
services community education to battered women in Palo Alto.
Objective #1: Provide 300 crisis intervention units to at least 35 unduplicated Palo Alto residents.
Objective #2: Provide at least 50 medium-term bedmghts and 10 short-term bedmghts to Palo Aho.
Objective ,#3: Provide clinical counseling smwices to at least 4 Palo Alto battered women.
Objective ~: Provide 20 Palo Alto battered women with legal services.
Objective #5: Provide conmamfity education presentations attended by at least 1,500 Palo Alto residents.
Method # 1:
Method #2:
Method #3:
Method #,~:
Method #5:
Support Ne~,ork’s 24-hour, toll-flee (Spanish/English) crisis line.
Support Network’s comSdential shelter and network of motels.
Support Netxvork’s Clinical Counseling pro~am~ utilizing Master’s level interns.
Support Network’s team of licensed attorneys, specializing in family taw issues.
Support Nerwork"s Community Education program.
2. Population Served: The Support Network offers ser%ces to battered women and their families tlu-oughout Palo
Alto. We anticipate serving at least 36 unduplicated clients flora Palo Alto in FY 03/04.
Although domestic violence lmows no barriers such as socioeconomic stares, we have found
that over 90% of our clients are low to very. low-income.
3. Budget NmTative: All funds will be used to ensure that our critically needed services are accessible to Palo Alto
residents.
4. Funding Diversification: The Support Network has a diversified base of funding, including govermnent
contracts (44%), ~’ants flora foundations and corporations (! 9%), as well as strong
community support from individual donors (32%). Our Board of Directors is
committed to fundraising, and we are proud to say we have a 100% giving Board.
ProN’am fees and miscellaneous income account for the remaining 5% of our income
budget.
ORIGINAL "
Human Services Resource Allocation Process (HSRAP)
- Request for Proposals #147809
PROPOSAL SUMMARY
Fiscal Year 2003-04
Agency: Peninsula Center for the Blind and
Visual ly Impaired
Address: 2470 El Camino Real, Suite 107
Contact: Sharon Hudson
2002-03 Funding Requested $ 12,340
Name of Program: Rehabilitation Services for Blind
and Visually Impaired Residents of Palo Alto
City: Pal o Al to Zip Code: 94306
Phone Number: (650)858-0202 ext. 11
Clearly and concisely summarize your request. Use the space provided on this page only..
1.Proposal Summary: Identify the priority area of need met by this program, the program goals and objectives, how
it benefits Palo Alto residents, and how the program effectively utilizes existing resources through collaborative
efforts. "
Identify the priority area:
the Di sabl ed.
This proposal identifies the following priority needs: Services For.
List Goals & Objectives:
Goal#1: Tc~.a~-sist clients in achieving their highest potential for independence.
Goal#2: To assist clients in gaining, skills vTnich enable them to remain in their e~n hcme.
Goal #3: etc. Ensure that eight-five percent of the Pal o Al to clients receiving rehabilitation
services meet their set goals.
O~ective#1: Provide rehabilitation services to 30 sight impaired Palo Alto residents.
Objective#2: Provide services to $8 low-income Palo Alto residents.
Objective#3: etc. I TwenLy_six Pal~ AILo-~lienLs receiving rehabiliLati0n ~e~vices-wil] meet
their individual goals.
Methods: Sehvices shall include assessments with information about and referral to other
Method #1:
Method #2: available community resourceS; support groups and individual counseling; training
Method#3:etc. in orientation and mobility skills for safe and independent travel outside the
home; daily living skills in cooking,~heme management, personal management, medication
management; and classes in computers, using assistive technology and braille.
Also~ provide information on community resources that include physical and mental health
~erv~ q~s, ~ n h~me~ser~ ce.~, recr~i onal op~prtuniti es anQ accessi bl e media information.2.woputauon ~e~ea: uescnDe me populauon se~ea~y the proposea program. Include the area of Palo Alto
served, the number of unduplicated Pato Alto residents served, whether it sewes low-income residents and any
other relevantin~rmation. The population served iS the blind and visually impaired residents
of Pa]o Alto. We propose.t0 serve 30 clients. All,residents of Pa]o Alto are eligible for servic
regardless of age, race, income, religious beliefs, sexual orientation, if they have a visual impa3. Budget Narrative: Describe specifically how thamquestedfunding willbe used.
Requested funds would be used to fund ~0% of the program salaries for rehabilitation services
to Pa]o Alto clients that are provided by rehabilitation instructors, counselors, volunteer
coordinator and transportation coordinator. No Other program expenses are being requested.4.Funding Diversification: Summarize how your agency plans to leverage the funding from the CiW and diversify
._ funding forthis program. ~ p~an to raise 45% of our operating funds frcm our special events, "
~3% donations, 21% foundations/grants, 13% fees, and 7% United~4,1ay, investment interest, etc.
S
i rment.
PART IV FORM 1