HomeMy WebLinkAboutStaff Report 8476
City of Palo Alto (ID # 8476)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 11/6/2017
City of Palo Alto Page 1
Summary Title: Extension of the State Lobbying Contract with Townsend for
Two Years and $204,000
Title: Approval of Contract Amendment No. 2 with Townsend Public Affairs
for State Legislative Representation to Extend the Contract for Two Years
through December 31, 2019 and add $204,000 for a Total Not to Exceed
Amount of $595,000
From: City Manager
Lead Department: City Manager
Recommended Motion
Staff recommends that City Council approve the second amendment to the current agreement
with Townsend Public Affairs Inc. for state legislative advocacy services to (1) increase the term
length by twenty-four months from December 31, 2017 to December 31, 2019 and, (2) increase
the not-to-exceed amount from $391,000 to $595,000.
Background
For many years, the City has contracted for state legislative advocacy services. This Sacramento
based representation allows Palo Alto to have a presence and voice with our state
representatives, regulators, and their Sacramento staff. Since 2014, the City has contracted
with Townsend Public Affairs Inc. (Townsend) to provide this state representation. (Attachment
A). The current agreement with Townsend expires on December 31, 2017. (Attachment B).
Discussion
State legislative advocacy generally, and through Townsend specifically, has proven effective
for the City. Staff believes it is important to have Sacramento-based representatives to take
actions such as collaborating with City staff in tracking issues that might impact Palo Alto,
building relationships with key elected officials and their offices, testifying on behalf of the City
in legislative committees, and advocating for the City in furtherance of its goals.
Staff recommends the City continue to retain Townsend to provide comprehensive state
legislative advocacy services. The relationship between the City and Townsend is very effective
and highly collaborative, with staff of each entity communicating frequently and strategizing on
advocacy regularly. Additionally, as Townsend has worked with the City for the past 2.5 years,
City of Palo Alto Page 2
the firm has learned what makes Palo Alto unique and bolstered relationships with the offices
of policymakers representing our City. Continuing to leverage this knowledge and relationships
is an important benefit to the City. Attachment C sets out Amendment number two, extending
the original agreement to December 31, 2019 and preserving the City’s usual 10-ten
termination clause.
Resource Impact
Funding for extending the current contract by twenty-four months has an impact of $204,000.
Funding for state legislative services is included in the City Manager’s Office based budget and
reviewed with City Council during the annual budget hearings.
Attachments:
Attachment A: Original agreement
Attachment B: Amendment number 1 and current agreement
Attachment C: Amendment number 2 extending the term to December 2019
PURCHASINGl OOPY
CITY OF PALO ALTO CONTRACT NO. C14152163
AGREEMENT BETWEEN THE CITY OF PALO ALTO AND
TOWNSEND PUBLIC AFFAIRS, INC. FOR PROFESSIONAL SERVICES
This Agreement is entered into on this 24 day of February, 2014, ("Agreement")
by and between the CITY OF PALO ALTO, a California chartered municipal corporation
("CITY'), and TOWNSEND PUBLIC AFFAIRS, INC., a California corporation, located at
1401 Dove Street, Ste. 330, Newport Beach, California, 92660, Telephone (949) 399-9050
("CONSULTANT").
RECITALS
The following recitals are a substantive portion of this Agreement.
A. CITY intends to be represented in all state 1egislative advocacy matters ("Project") and
desires to engage a consultant to provide representation in connection with the Project
("Services',).
B. CONSULTANT has represented that it has the necessary professional expertise,
qualifications, and capability, and all required licenses and/or certifications to provide the
Services.
C. CITY in reliance on these representations desires to engage CONSULTANT to provide
the Services as more fully described in Exhibit "A", attached to and made a part of this
Agreement.
NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions,
in this Agreement, the parties agree:
AGREEMENT
SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described in
Exhibit "A" in accordance with the terms and conditions contained in this Agreement. The
performanceofall Services shall be to the reasonable satisfaction of CITY.
SECTION 2. TERM.
The term of this Agreement shall be from the date March 1, 2014 through December 31, 2015
unless terminated earlier pursuant to Section 19 of this Agreement.
SECTION 3. SCHEDULE OF PERFORMANCE. Time is ofthe essence in the performance
of Services under this Agreement. CONSULTANT shall complete the Services within the term
of this Agreement and in accordance with the schedule set forth in Exhibit"B", attached to and
made a part of this Agreement. Any Services for which times for performance are not specified
in this Agreement shall be commenced and completed by CONSULTANT in a reasonably
promLt and timely manner based upon the circumstances and direction communicated to the
CONSULTANT. CITY's agreement to extend the term or the schedule for performance shall
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not preclude recovery of damages for delay if the extension is required due to the fault of
CONSULTANT.
SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to
CONSULTANT for performance of the Services described in Exhibit "A", including both
payment for professional services and reimbursable expenses, shall not exceed 0ne Hundred
Eighty Seven Thousand Dollars ($187,000.00). The applicable rates and schedule 0fpayment are
set out in Exhibit "C-1", entitled RATE SCHEDULE," which is attached to and made a part of
this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions
of Exhibit "C". CONSULTANT shall not receive any compensation for Additional Services
performed without the prior written authorization of CITY. Additional Services shall mean any
work that is determined by CITY to be necessary for the proper completion of the Project, but
which is not included within the Scope of Services described in Exhibit "A".
SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly
invoices to the CITY describing the services performed and the applicable charges (including an
identification of personnel who performed the services, hours worked, hourly rates, and
reimbursable expenses), based upon the CONSULTANT's billing rates (set forth in Exhibit "C-
1"). If applicable, the invoice shall also describe the percentage of completion of each task. The
information in CONSULTANT's payment requests shall be subject to verificationby CITY.
CONSULTANT shall send all invoices to the City's project manager at the address specified in
Section 13 below. The City will generally process and pay invoices within thirty (30) days of
receipt.
SECTION 6. 0UALIFICATIONS/STANDARD OF CARE. All of the Services shall be
performed by CONSULTANT or under CONSULTANT's supervision. CONSULTANT
represents that it possesses the professional and technical personnel necessary to perform the
Services required by this Agreement and that the personnel have sufficient skill and experience
to perform the Services assigned to them. CONSULTANT represents that it, its employees and
subconsultants, if permitted, have and shall maintain during the term of this Agreement all
licenses, permits, qualifications, insurance and approvals of whatever nature that are 1egally
required to perform the Services.
All of the services to be furnished by CONSULTANT under this agreement shall meet the
professional standard and quality that prevail among professionals in the same discipline and of
similar knowledge and skill engaged in related work throughout California under the same or
similar circumstances.
SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of
and in compliance with all federal, state and local laws, ordinances, regulations, and orders that
may affect in any manner the Project or the performance of the Services or those engaged to
perform Services under this Agreement. CONSULTANT shall procure all permits and licenses,
pay all charges and fees, and give all notices required by law in the performance ofthe Services.
SECTION 8. _ERRORS/OMISSIONS. CONSULTANT shall correct, at no cost to CITY, any
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and all errors, omissions, or ambiguities in the work product submitted to CITY, provided CITY
gives notice to CONSULTANT. If CONSULTANT has prepared plans and specifications or
other design documents to construct the Project, CONSULTANT shall be obligated to correct
any and all errors, omissions or ambiguities discovered prior to and during the course of
construction ofthe Project. This obligation shall survive termination ofthe Agreement.
SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works
project, CONSULTANT shall submit estimates of probable construction costs at each phase of
design submittal. If the total estimated construction cost at any submittal exceeds ten percent
(10%) of the CITY's stated construction budget, CONSULTANT shall make recommendations
to the CITY for aligning the PROJECT design with the budget, incorporate CITY approved
recommendations, and revise the design to meet the Project budget, at no additional cost to
CITY.
SECTION 10. INDEPENDENT CONTRACTOR. It is understood and agreed that in
performing the Services under this Agreement CONSULTANT, and any person employed by or
contracted with CONSULTANT to furnish labor and/or materials under this Agreement, shall act
as and be an independent contractor and not an agent or employee ofthe CITY.
SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of
CONSULTANT are material considerations for this Agreement. CONSULTANT shall not
assign or transfer any interest in this Agreement nor the performance of any of
CONSULTANT's obligations hereunder without the prior written consent of the city manager.
Consent to one assignment will not be deemed to be consent to any subsequent assignment. Any
assignment made without the approval of the city manager will be void.
SECTION 12. SUBCONTRACTING. CONSULTANT shall not subcontract any portion of
the work to be performed under this Agreement without the prior written authorization ofthe city
manager or designee.
CONSULTANT shall be responsible for directing the work of any subconsultants and for any
compensation due to subconsultants. CITY assumes no responsibility whatsoever concerning
compensation. CONSULTANT shall be fully responsible to CITY for all acts and omissions ofa
subconsultant. CONSULTANT shall change or add subconsultants only with the prior approval
ofthe city manager or his designee.
SECTION 13. PROJECT MANAGEMENT.CONSULTANT will assign Niccolo De
Luca as the project manager to have supervisory responsibility for the performance, progress,
and execution of the Services to represent CONSULTANT during the day40-day work on the
Project. Ifcircumstances cause the substitution ofthe project director, project coordinator, or any
other key personnel for any reason, the appointment of a substitute project director and the
assignment of any key new or replacement personnel will be subject to the prior written approval
of the CITY's project manager. CONSULTANT, at CITY's request, shall promptly remove
personnel who CITY finds do not perform the Services in an acceptable manner, are
uncooperative, or present a threat to the adequate or timely completion of the Project or a threat
to the safety of persons or property.
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The City's project manager is Richard Hackmann, City Manager's Office, 250 Hamilton
Avenue, Palo Alto, CA 94303, Telephone: (650) 617-3174. The project manager will be
CONSULTANT's point of contact with respect to performance, progress and execution of the
Services. The CITY may designate an alternate project manager from time to time.
SECTION 14. 0WNERSHIP OF MATERIALS. Upon delivery, all work product, including
without 1imitation, all writings, drawings, plans, reports, specifications, calculations, documents,
other materials and copyright interests developed under this Agreement shall be and remain the
exclusive property of CITY without restriction or 1imitation upon their use. CONSULTANT
agrees that all copyrights which arise from creation ofthe work pursuant to this Agreement shall
be vested in CITY, and CONSULTANT waives and relinquishes all claims to copyright or other
intellectual property rights in favor of the CITY. Neither CONSULTANT nor its contractors, if
any, shall make any of such materials available to any individual or organization without the
prior written approval of the City Manager or designee.CONSULTANT makes no
representation ofthe suitability ofthe work product for use in or application to circumstances not
contemplated by the scope of work.
SECTION 15. AUDITS. CONSULTANT will permit CITY to audit, at any reasonable time
during the term of this Agreement and for three (3) years thereafter, CONSULTANT's records
pertaining to matters covered by this Agreement. CONSULTANT further agrees to maintain and
retain such records for at 1east three (3) years after the expiration or earlier termination of this
Agreement.
SECTION 16. INDEMNITY. 16.1. To the fullest extent permitted by law, CONSULTANT
shall protect, indemnify, defend and hold harmless CITY, its Council members, officers,
employees and agents (each an "Indemnified Party") from and against any and all demands,
claims, or 1iability of any nature, including death or injury to any person, property damage or any
other loss, including all costs and expenses of whatever nature including attorneys fees, experts
fees, court costs and disbursements ("Claims") resulting from, arising out of or in any manner
related to performance or nonperformance by CONSULTANT, its officers, employees, agents or
contractors under this Agreement, regardless of whether or not it is caused in part by an
Indemnified Party.
16.2. Notwithstanding the above, nothing in this Section 16 shall be construed
to require CONSULTANT- to indemnify an Indemnified Party from Claims arising from the
active negligence„sole negligence or willful misconduct of an Indemnified Party.
16.3. The acceptance of CONSULTANT's services and duties by CITY shall
not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall
survive the expiration or early termination ofthis Agreement.
SECTION 17. WAIVERS. The waiver by either party of any breach or violation of any
covenant, term, condition or provision of this Agreement, or of the provisions of any ordinance
or law, will not be deemed to be a waiver of any other term, covenant, condition, provisions,
ordinance or law, or of any subsequent breach or violation of the same or of any other term,
covenant, condition, provision, ordinance or law.
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SECTION 18. INSURANCE.
18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in
full force and effect during the term of this Agreement, the insurance coverage described in
Exhibit "D". CONSULTANT and its contractors, if any, shall obtain a policy endorsement
naming CITY as an additional insured under any general liability or automobile policy or
policies.
18.2. All insurance coverage required hereunder shall be provided through
carriers with AM Best's Kev Rating Guide ratings of A-:VII or higher which are licensed or
authorized to transact insurance business in the State of California. Any and all contractors of
CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in
full force and effect during the term of this Agreement, identical insurance coverage, naming
CITY as an additional insured under such policies as required above.
18.3. Certificates evidencing such insurance shall be filed with CITY
concurrently with the execution of this Agreement. The certificates will be subject to the
approval of CITY's Risk Manager and will contain an endorsement stating that the insurance is
primary coverage and will not be canceled, or materially reduced in coverage or 1imits, by the
insurer except after filing with the Purchasing Manager thirty (30) days' prior written notice of
the cancellation or modification. If the insurer cancels or modifies the insurance and provides
less than thirty (30) days' notice to CONSULTANT, CONSULTANT shall provide the
Purchasing Manager written notice of the cancellation or modification within two (2) business
days of the CONSULTANT's receipt of such notice. CONSULTANT shall be responsible for
ensuring that current certificates evidencing the insurance are provided to CITY's Purchasing
Manager during the entire term of this Agreement.
18.4. The procuring of such required policy or policies of insurance will not be
construed to 1imit CONSULTANTs 1iability hereunder nor to fulfill the indemnification
provisions of this Agreement.Notwithstanding the policy or policies of insurance,
CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss
caused by or directly arising as a result of the Services performed under this Agreement,
including such damage, injury, or loss arising after the Agreement is terminated or the term has
expired.
SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES.
19.1. The City Manager may suspend the performance of the Services, in whole
or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior,
written notice thereof to CONSULTANT. Upon receipt of such notice, CONSULTANT will
immediately discontinue its performance ofthe Services.
19.2. CONSULTANT may terminate this Agreement or suspend its
performance of the Services by giving thirty (30) days prior written notice thereof to CITY, but
0nly in the event of a substantial failure 0fperformance by CITY.
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19.3. _ Upon such_suspension or termination, CONSULTANT shall-deliverto-the
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City Manager immediately any and all copies of studies, sketches, drawings, computations, and
other data, whether or not completed, prepared by CONSULTANT or its contractors, if any, or
given to CONSULTANT or its contractors, if any, in connection with this Agreement. Such
materials will become the property of CITY.
19.4. Upon such suspension or termination by CITY, CONSULTANT will be
paid for the Services rendered or materials delivered to CITY in accordance with the scope of
services on or before the effective date (i.e., 10 days after giving notice) of suspension or
termination; provided, however, if this Agreement is suspended or terminated on account of a
default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that
portion of CONSULTANT's services which are of direct and immediate benefit to CITY as such
determination may be made by the City Manager acting in the reasonable exercise of his/her
discretion. The following Sections will survive any expiration or termination ofthis Agreement:
14,15,16,19.4, 20,and25.
19.5. No payment, partial payment, acceptance, or partial acceptance by CITY
will operate as a waiver on the part of CITY ofany of its rights under this Agreement.
SECTION 20. NOTICES.
All notices hereunder will be given in writing and mailed, postage prepaid, by
certified mail, addressed as follows:
To CITY:Office ofthe City Clerk
City of Palo Alto
Post Office Box 10250
Palo Alto, CA 94303
With a copy to the Purchasing Manager
To CONSULTANT: Attention ofthe project director
at the address of CONSULTANT recited above
SECTION 21. CONFLICT OF INTEREST.
21.1. In accepting this Agreement, CONSULTANT covenants that it presently
has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which
would conflict in any manner or degree with the performance ofthe Services.
21.2. CONSULTANT further covenants thaL in the performance of this
Agreement, it will not employ subconsultants, contractors or persons having such an interest.
CONSULTANT certifies that no person who has or will have any financial interest under this
Agreement is an officer or employee of CITY; this provision will be interpreted in accordance
with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the
State of California.
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21.3. If the Project Manager determines that CONSULTANT is a "Consultant"
as that term is defined by. the Regulations of the Fair Political Practices Commission,
CONSULTANT shall be required and agrees to file the appropriate financial disclosure
documents required by the Palo Alto Municipal Code and the Political Reform Act.
SECTION 22. NONDISCRIMINATION. As set forth in Palo Alto Municipal Code section
2.30.510, CONSULTANT certifies that in the performance of this Agreement, it shall not
discriminate in the employment of any person because of the race, skin color, gender, age,
religion, disability, national origin, ancestry, sexual orientation, housing status, marital status,
familial status, weight or height of such person. CONSULTANT acknowledges that it has read
and understands the provisions of Section 2.30.510 ofthe Palo Alto Municipal Code relating to
Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all
requirements of Section 2.30.510 pertaining to nondiscrimination in employment.
SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO
WASTE REOUIREMENTS. CONSULTANT shall comply with the City's Environmentally
Preferred Purchasing policies which are available at the City's Purchasing Department,
incorporated by reference and may be amended from time to time. CONSULTANT shall comply
with waste reduction, reuse, recycling and disposal requirements of the City's Zero Waste
Program. Zero Waste best practices include first minimizing and reducing waste; second,
reusing waste and third, recycling or composting waste. In particular, Consultant shall comply
with the following zero waste requirements:
• All printed materials provided by Consultant to City generated from a personal
computer and printer including but not limited to, proposals, quotes, invoices,
reports, and public education materials, shall be double-sided and printed on a
minimum of 30% or greater post-consumer content paper, unless otherwise
approved by the City's Project Manager. Any submitted materials printed by a
professional printing company shall be a minimum of 30% or greater post-
consumer material and printed with vegetable based inks.
• Goods purchased by Consultant on behalf of the City shall be purchased in
accordance with the City's Environmental Purchasing Policy including but not
1imited to Extended Producer Responsibility requirements for products and
packaging. A copy ofthis policy is on file at the Purchasing Office.
• Reusable/retumable pallets shall be taken back by the Consultant, at no additional
cost to the City, for reuse or recycling. Consultant shall provide documentation
from the facility accepting the palletsto verify that pallets are not being disposed.
SECTION 24. NON-APPROPRIATION
24.1. This Agreement is subject to the fiscal provisions of the Charter of the
City ofPalo Alto and the Palo Alto Municipal Code. This Agreement will terminate without any
penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the
following fiscal year, or (b) at any time within a fiscal year in the event that funds are only
appropriated for a portion ofthe fiscal year and funds for this Agreement are no 1onger available.
This section shall take precedence in the event of a conflict with any other covenant, term,
condition, or provision ofthis Agreement.
SECTION 25. MISCELLANEOUS PROVISIONS. -
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25.1. This Agreement will be governed by the laws ofthe State of California.
25.2. In the event that an action is brought, the parties agree that trial of such
action will be vested exclusively in the state courts of Califomia in the County of Santa Clara,
State of California.
25.3. The prevailing party in any action brought to enforce the provisions of this
Agreement may recover its reasonable costs and attorneys' fees expended in connection with that
action. The prevailing party shall be entitled to recover an amount equal to the fair market value
of legal services provided by attorneys employed by it as well as any attorneys' fees paid to third
parties.
25.4. This document represents the entire and integrated agreement between the
parties and supersedes all prior negotiations, representations, and contracts, either written or oraL
This document may be amended only by a written instrument, which is signed by the parties.
25.5. The covenants, terms, conditions and provisions of this Agreement will
apply.to, and will bind, the heirs, successors, executors, administrators, assignees, and
consultants ofthe parties.
25.6. If a court of competent jurisdiction finds or rules that any provision ofthis
Agreement or any amendment thereto is void or unenforceable, the unaffected provisions of this
Agreement and any amendments thereto will remain in full force and effect.
25.7. All exhibits referred to in this Agreement and any addenda, appendices,
attachments, and schedules to this Agreement which, ·from time to time, may be referred to in
any duly executed amendment hereto are by such reference incorporated in this Agreement and
will be deemed to be a part ofthis Agreement.
25.8 If, pursuant to this contract with CONSULTANT, City shares with
CONSULTANT personal information as defined in California Civil Code section 1798.81.5(d)
about a California resident ("Personal Information"), CONSULTANT shall maintain reasonable
and appropriate security procedures to protect that Personal Information, and shall inform City
immediately upon 1earning that there has been a breach in the security of the system or in the
security of the Personal Information. CONSULTANT shall not use Personal Information for
direct marketing purposes without City's express written consent.
25.9 All unchecked boxes do not apply to this agreement.
25.10 The individuals executing this Agreement represent and warrant that they
have the 1egal capacity and authority to do so on behalfoftheir respective 1egal entities.
25.11 This Agreemerit may be signed in multiple counterparts, which shall, when
executed by all the parties, constitute a single binding agreement
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IN WITNESS WHEREOF, the parties hereto have by their duly authorized
representatives executed this Agreement on the date first above written.
OF PALO TO
City Manager
TO INC.
BY: 1 '//*/1731 4-='0/
Nam*UXuU
prt*; A€.g. Title:
94ROVED «0*RM:
U.6/
Senior Asst. CNy Attorne0
Attachments:
EXHIBIT "A":SCOPE OF WORK
EXHIBIT "B":SCHEDULE OF PERFORMANCE
EXHIBIT"C":COMPENSATION
EXHIBIT"C-1 „.SCHEDULE OF RATES
EXHIBIT "D":INSURANCE REQUIREMENTS
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EXHIBIT"A"
SCOPE OF SERVICES
CONSULTANT shall represent CITY in all state 1egislative advocacy matters including grant and
funding advocacy. The CONSULTANT'S objective shall be to execute a comprehensive 1egislative
strategy on behalf of CITY. CONSULTANT shall not attempt to achieve CITY'S goals while
disadvantaging another entity, city or county. When possible, CONSULTANT shall work towards win-
win scenarios. In order to achieve the CITY'S objectives, advocacy must encompass an understanding of
all matters related to the CITY'S 1egislative program.
CONSULTANT shall:
GeneraI
• Develop an annual state 1egislative strategic plan by outlining action that should be taken in a
given year to achieve CITY'S goals related to 1egislation, appropriations, and grants. 0nce
approved by CITY, this plan will outline an approach for working with the appropriate elected
officials and agencies on CITY'S 1egislative priorities.
• Track 1egislation, appropriations, and grants through the entire 1egislative process so CITY knows
both the status of 1egislation, appropriations, and grants and when advocacy measures, such as
correspondence, are necessary.
• Conduct a strategic assessment of 1egislative opportunities by gaining a complete understanding
of CITY priorities and services to ensure that CITY is taking advantage of every opportunity·for
state assistance whether through 1egislation, appropriations, or grants.
• Provide assistance in setting short and 1ong-term legislative priorities for CITY and perform in-
depth analysis of current and anticipated 1egislation and state funding opportunities on an on-
going basis.
Grants
• Assist CITY in obtaining state grants by making CITY aware of grant opportunities and helping
CITY obtain them through coordination with state agencies.
Reporting
• On a weekly basis, conduct conference calls with CITY staffto ensure the state 1egislative
program is being implemented and to inform them of the status of 1egislation, appropriations, and
grants.
• On a weekly basis, provide CITY with analysis of current events and the implications they may
have on CITY'S 1egislative program.
• On a weekly basis, provide a comprehensive picture of what actions are expected by the
Assembly, Senate, and Governor.
Correspondence
• Work with CITY to help draft correspondence that will be used to influence 1egislation and seek
funding opportunities.
• When appropriate, review CITY press releases prior to distribution.
MeetinEs
• When appropriate, attend meetings on behalfofCITY and, when appropriate, provide spoken
comments, testimony, and/or written correspondence on behalf of CITY.
_L When_aPpropIiate, arrange meetings for CITY officials with state officials and their staffs and
prepare CITY officials for those meetings in order to optimize effectiveness.
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Coalition Building
• Build support for CITY endorsed.legislation, appropriations, and grants by working with
stakeholders at the local, regional, and state 1evel. Support shall be conveyed through 1etters,
phone calls, and visits.
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EXHIBIT"B"
SCHEDULE OF PERFORMANCE
(NOT APPLICABLE)
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EXIIIBIT "C"
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed
in accordance with the terms and conditions ofthis Agreernent based on the rate schedule
attached as Exhibit C-1.
The compensation to be paid to CONSULTANT under this Agreement for all services
described in Exhibit "A" ("Services") and reimbursable expenses shall not exceed
$187,000.00. CONSULTANT agrees to complete all Services, including reimbursable
expenses, within this amount. Any work performed or expenses incurred for which
payment would result in a total exceeding the maximum amount of compensation set forth
herein shall be at no cost to the CITY.
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are
included within the scope of payment for services and are not reimbursable expenses.
CITY shall reimburse CONSULTANT for the following reimbursable expenses at cost.
Expenses for which CONSULTANT shall be reimbursed are: None
All requests for payment of expenses shall be accompanied by appropriate backup
information. Any expense anticipated to be more than $0.00 shall be approved in advance
by the CITY's project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written
authorization from the CITY. The CONSULTANT, at the CITY's project manager's
request, shall submit a detailed written proposal including a description of the scope of
services, schedule, 1evel of effort, and CONSULTANT's proposed maximum
compensation, including reimbursable expenses, for such services based on the rates set
forth in Exhibit C-1.The additional services scope, schedule and maximum
compensation shall be negotiated and agreed to in writing by the CITY's Project Manager
and CONSULTANT prior to commencement of the services. Payment for additional
services is subject to all requirements and restrictions in this Agreement.
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Advocacy Services
EXHIBIT "C-1"
RATE SCHEDULE
(22 months @ $8,500.00 = NTE $187,000.00)
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$8,500.00/Per Month
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YES
YES
REQUIRE
D
YES
YES
YES
YES
I.
II.
III.
EXHIRIT "D"
INSURANCE REQUIREMENTS
CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT
OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY
COMPANIES WITH AM BEST'S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT
INSURANCE BUSINESS IN THE STATE OF CALIFORNLL
AWARD IS CONTINGENT ON COMPLIANCE WITH CITY'S INSURANCE REQUIREMENTS, AS 5 PECIFIED, BELOW·
MINIMUM LIMITS
TYPE OF COVERAGE
WORKER'S COMPENSATION
EMPLOYER'S LIABILITY
GENERAL LlABILITY, INCLUDING
PERSONAL INJURY, BROAD FORM
PROPERTY DAMAGE BLANKET
CONTRACTUAL, AND FIRE LEGAL
LIABILITY
AUTOMOBILE LIABILITY, INCLUDING
ALL OWNED, HIRED, NON-OWNED
PROFESSIONAL LIABILITY, INCLUDING,
ERRORS AND 0MISSIONS,
MALPRACTICE (WHEN APPLICABLE),
AND NEGLIGENT PERFORMANCE
STATUTORY
STATUTORY
REQUIREMENT
BODILY INJURY
PROPERTY DAMAGE
BODILY INJURY & PROPERTY DAMAGE
COMBINED.
BODILY INJURY
- EACH PERSON
- EACH OCCURRENCE
PROPERTY DAMAGE
BODILY INJURY AND PROPERTY
DAMAGE, COMBINED
ALL DAMAGES
EACH
0CCURRENCE
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
AGGREGATE
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND
EXPENSE, SHALL OBTAIN AND MA1NTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY
RESULTANT AGREEMENL THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT 0NLY CONTRACTOR AND ITS
SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS' COMPENSATION, EMPLOYER'S LIABILITY AND
PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS,
AND EMPLOYEE&
rNSURANCE COVERAGE MUST INCLUDE:
A. A PROVISION FOR A WRITTEN THIRTY (30) DAY ADVANCE NOTICE TO CITY OF CHANGE IN
COVERAGE OR OF COVERAGE CANCELLATION; AND
B. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR
CONTRACTOR'S AGREEMENT TO INDEMNIFY CITY.
C. DEDUCTIBLE AMOUNTS IN EXCESS OF $5,000 REQUIRE CITY'S PRIOR APPROVAL.
CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE.
ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO "ADDITIONAL
INSUREDS"
A. PRIMARY COVERAGE
WITH RESPECT TO CLAIMS ARISING OUT OFTHEOPERATIONS OF THE NAMED INSURED, INSURANCE AS
AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY 0THER
INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDmONAL INSUREDS.
B. CROSS LIABILITY
15
Professional Services
Rev Nov.-1,2011
THE NAMING OF MORE THAN 0NE PERSON, FIRM, OR CORPORAT[ON AS INSUREDS UNDER THE POLICY
SHALL NOL FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST AN0THER,
BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL
LIABILITY OF THE COMPANY UNDER THIS POLICY.
C. NOTICE OF CANCELLATION
1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON
0THER THAN THE NON-PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL
PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITrEN NOTICE BEFORE THE
EFFECTIVE DATE OF CANCELLATION.
2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-
PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A
TEN (10) DAY WRITrEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
NOTICES SHALL BE MAILED TO:
PURCHASING AND CONTRACT ADMINISTRATION
CITY OF PALO ALTO
P.O. BOX 10250
PALO ALTO, CA 94303
16
Professional Services
RovNov.1,2011
Professional Services
Rev. Nov. 1, 2011
13
AMENDMENT NO. 1 TO CONTRACT NO. C14152163
BETWEEN THE CITY OF PALO ALTO AND
TOWNSEND PUBLIC AFFAIRS, INC.
This Amendment No. 1 to Contract No. C14152163 (“Contract”) is entered into
December 8, 2015, by and between the CITY OF PALO ALTO, a California chartered municipal
corporation (“CITY”), and TOWNSEND PUBLIC AFFAIRS, INC., a California corporation,
located at 1401 Dove Street, Ste. 330, Newport Beach, California, 92660, Telephone (949) 399-9050
("CONSULTANT").
R E C I T A L S
A. The Contract was entered into between the parties for the provision of
representation in all state legislative advocacy matters.
B. CITY intends to extend the term and increase compensation by $204,000.00
from $187,000.00 to $391,000.00 for continuation of services per Exhibit “A” Scope of Services.
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 2 TERM is hereby amended to read as follows:
“SECTION 2. TERM. The term of this Agreement shall be from the date March 1, 2014 through
December 31, 2017 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Section 4 COMPENSATION is hereby amended to read as follows:
“SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to
CONSULTANT for performance of the Services described in Exhibit “A”, including both payment
for professional services and reimbursable expenses, shall not exceed Three Hundred Ninety One
Thousand Dollars ($391,000.00). The applicable rates and schedule of payment are set out in Exhibit
“C-1”, entitled RATE SCHEDULE,” which is attached to and made a part of this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions of
Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed
without the prior written authorization of CITY. Additional Services shall mean any work that is
determined by CITY to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services described in Exhibit “A”.
”
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended to read
as set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference:
DocuSign Envelope ID: C5324E77-0670-4349-A9D7-8DEE2939F05FDocuSign Envelope ID: 285007BB-8A07-45B1-8E05-57509E4CCA52
Professional Services
Rev. Nov. 1, 2011
14
a. Exhibit “C” entitled “COMPENSATION”.
b. Exhibit “C1” entitled “RATE SCHEDULE”.
SECTION 4. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
TOWNSEND PUBLIC AFFAIRS, INC.
Attachments :
EXHIBIT "C": COMPENSATION
EXHIBIT "C1": RATE SCHEDULE
DocuSign Envelope ID: C5324E77-0670-4349-A9D7-8DEE2939F05F
President
DocuSign Envelope ID: 285007BB-8A07-45B1-8E05-57509E4CCA52
Senior Deputy City Attorney
City Manager
Professional Services
Rev. Nov. 1, 2011
15
EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed in
accordance with the terms and conditions of this Agreement based on the rate schedule
attached as Exhibit C-1.
The compensation to be paid to CONSULTANT under this Agreement for all services
described in Exhibit “A” (“Services”) and reimbursable expenses shall not exceed
$391,000.00. CONSULTANT agrees to complete all Services, including reimbursable
expenses, within this amount. Any work performed or expenses incurred for which payment
would result in a total exceeding the maximum amount of compensation set forth herein shall
be at no cost to the CITY.
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are included
within the scope of payment for services and are not reimbursable expenses. CITY shall
reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for
which CONSULTANT shall be reimbursed are: None
All requests for payment of expenses shall be accompanied by appropriate backup information.
Any expense anticipated to be more than $0.00 shall be approved in advance by the CITY’s
project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written authorization
from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a
detailed written proposal including a description of the scope of services, schedule, level of
effort, and CONSULTANT’s proposed maximum compensation, including reimbursable
expenses, for such services based on the rates set forth in Exhibit C-1. The additional
services scope, schedule and maximum compensation shall be negotiated and agreed to in
writing by the CITY’s Project Manager and CONSULTANT prior to commencement of the
services. Payment for additional services is subject to all requirements and restrictions in this
Agreement.
DocuSign Envelope ID: C5324E77-0670-4349-A9D7-8DEE2939F05FDocuSign Envelope ID: 285007BB-8A07-45B1-8E05-57509E4CCA52
16 Revision April 28, 2014
EXHIBIT “C-1”
RATE SCHEDULE
Advocacy Services $8,500.00/Per Month
(46 months @ $8,500.00 = NTE $391,000.00)
DocuSign Envelope ID: C5324E77-0670-4349-A9D7-8DEE2939F05FDocuSign Envelope ID: 285007BB-8A07-45B1-8E05-57509E4CCA52
Certificate Of Completion
Envelope Number: C5324E7706704349A9D78DEE2939F05F Status: Completed
Subject: Please DocuSign this document: C14152163 Townsend Amendment No 1.pdf
Source Envelope:
Document Pages: 4 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 0 Christopher Anastole
AutoNav: Enabled
EnvelopeId Stamping: Enabled
250 Hamilton Ave
Palo Alto , CA 94301
chris.anastole@cityofpaloalto.org
IP Address: 199.33.32.254
Record Tracking
Status: Original
11/2/2015 8:06:03 AM PT
Holder: Christopher Anastole
chris.anastole@cityofpaloalto.org
Location: DocuSign
Signer Events Signature Timestamp
Christopher Townsend
ctownsend@townsendpa.com
President
Security Level: Email, Account Authentication
(None)Using IP Address: 174.47.27.138
Sent: 11/2/2015 8:10:52 AM PT
Viewed: 11/3/2015 6:07:34 PM PT
Signed: 11/4/2015 10:23:18 AM PT
Electronic Record and Signature Disclosure:
Not Offered
ID:
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Richard Hackmann
Richard.Hackmann@CityofPaloAlto.org
Security Level: Email, Account Authentication
(None)
Sent: 11/4/2015 10:23:19 AM PT
Electronic Record and Signature Disclosure:
Not Offered
ID:
Nikki Yamat
nyamat@townsendpa.com
Security Level: Email, Account Authentication
(None)
Sent: 11/4/2015 10:23:20 AM PT
Electronic Record and Signature Disclosure:
Not Offered
ID:
Notary Events Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 11/4/2015 10:23:20 AM PT
DocuSign Envelope ID: 285007BB-8A07-45B1-8E05-57509E4CCA52
Envelope Summary Events Status Timestamps
Certified Delivered Security Checked 11/4/2015 10:23:20 AM PT
Signing Complete Security Checked 11/4/2015 10:23:20 AM PT
Completed Security Checked 11/4/2015 10:23:20 AM PT
DocuSign Envelope ID: 285007BB-8A07-45B1-8E05-57509E4CCA52
Certificate Of Completion
Envelope Id: 285007BB8A0745B18E0557509E4CCA52 Status: Completed
Subject: Please DocuSign this document: C14152163 Townsend Amendment No 1 Council Ready.pdf
Source Envelope:
Document Pages: 6 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Christopher Anastole
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
chris.anastole@cityofpaloalto.org
IP Address: 199.33.32.254
Record Tracking
Status: Original
12/8/2015 7:52:38 AM
Holder: Christopher Anastole
chris.anastole@cityofpaloalto.org
Location: DocuSign
Signer Events Signature Timestamp
Albert S Yang
Albert.Yang@CityofPaloAlto.org
Senior Deputy City Attorney
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Using IP Address: 199.33.32.254
Sent: 12/8/2015 7:56:22 AM
Viewed: 12/8/2015 8:45:05 AM
Signed: 12/8/2015 8:47:03 AM
Electronic Record and Signature Disclosure:
Not Offered
ID:
James Keene
James.Keene@CityofPaloAlto.org
City Manager
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Using IP Address: 199.33.32.254
Sent: 12/8/2015 8:47:04 AM
Resent: 12/14/2015 2:28:00 PM
Resent: 12/14/2015 2:28:15 PM
Viewed: 12/15/2015 3:19:13 PM
Signed: 12/15/2015 3:19:24 PM
Electronic Record and Signature Disclosure:
Accepted: 4/14/2015 5:40:07 PM
ID: 44fe333a-6a81-4cb7-b7d4-925473ac82e3
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Richard Hackmann
Richard.Hackmann@CityofPaloAlto.org
Security Level: Email, Account Authentication
(None)
Sent: 12/15/2015 3:19:26 PM
Electronic Record and Signature Disclosure:
Not Offered
ID:
Carbon Copy Events Status Timestamp
Tabatha Boatwright
Tabatha.Boatwright@CityofPaloAlto.org
Administrative Associate III
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Sent: 12/15/2015 3:19:27 PM
Electronic Record and Signature Disclosure:
Not Offered
ID:
Notary Events Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 12/15/2015 3:19:27 PM
Certified Delivered Security Checked 12/15/2015 3:19:27 PM
Signing Complete Security Checked 12/15/2015 3:19:27 PM
Completed Security Checked 12/15/2015 3:19:27 PM
Electronic Record and Signature Disclosure
CONSUMER DISCLOSURE
From time to time, City of Palo Alto (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
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Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
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If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
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Unless you tell us otherwise in accordance with the procedures described herein, we will provide
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authorizations, acknowledgements, and other documents that are required to be provided or
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consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 10/1/2013 3:33:53 PM
Parties agreed to: James Keene
How to contact City of Palo Alto:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: david.ramberg@cityofpaloalto.org
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To let us know of a change in your e-mail address where we should send notices and disclosures
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Professional Services
Rev. Nov. 1, 2011
13
AMENDMENT NO. 2 TO CONTRACT NO. C14152163
BETWEEN THE CITY OF PALO ALTO AND
TOWNSEND PUBLIC AFFAIRS, INC.
This Amendment No. 2 to Contract No. C14152163 (“Contract”) is entered into
January 1, 2018 by and between the CITY OF PALO ALTO, a California chartered municipal
corporation (“CITY”), and TOWNSEND PUBLIC AFFAIRS, INC., a California corporation,
located at 1401 Dove Street, Ste. 330, Newport Beach, California, 92660, Telephone (949) 399-9050
("CONSULTANT").
R E C I T A L S
A. The Contract was entered into between the parties for the provision of
representation in all state legislative advocacy matters.
B. CITY intends to extend the term and increase compensation by $204,000 from
$391,000 to $595,000 for continuation of services per Exhibit “A” Scope of Services.
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and
provisions of this Amendment, the parties agree:
SECTION 1. Section 2 TERM is hereby amended to read as follows:
“SECTION 2. TERM. The term of this Agreement shall be from the date March 1, 2014 through
December 31, 2019 unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Section 4 COMPENSATION is hereby amended to read as follows:
“SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to
CONSULTANT for performance of the Services described in Exhibit “A”, including both payment
for professional services and reimbursable expenses, shall not exceed Five Hundred Ninety Five
Thousand Dollars ($595,000). The applicable rates and schedule of payment are set out in Exhibit
“C-1”, entitled RATE SCHEDULE,” which is attached to and made a part of this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions of
Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed
without the prior written authorization of CITY. Additional Services shall mean any work that is
determined by CITY to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services described in Exhibit “A”.
SECTION 3. The following exhibit(s) to the Contract is/are hereby amended to read
as set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference:
DocuSign Envelope ID: E0B9EA31-4297-4C00-85A0-8E5F6D464F5D
Professional Services
Rev. Nov. 1, 2011
14
a. Exhibit “C” entitled “COMPENSATION”.
b. Exhibit “C-1” entitled “RATE SCHEDULE”.
SECTION 4. Except as herein modified, all other provisions of the Contract,
including any exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have by their duly authorized representatives
executed this Amendment on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
TOWNSEND PUBLIC AFFAIRS, INC.
Attachments :
EXHIBIT "C": COMPENSATION
EXHIBIT "C-1": RATE SCHEDULE
DocuSign Envelope ID: E0B9EA31-4297-4C00-85A0-8E5F6D464F5D
President
Christopher Townsend
Professional Services
Rev. Nov. 1, 2011
15
EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed in
accordance with the terms and conditions of this Agreement based on the hourly rate schedule
attached as Exhibit C-1.
The compensation to be paid to CONSULTANT under this Agreement for all services,
additional services, and reimbursable expenses shall not exceed the amount(s) stated in
Section 4 of this Agreement. CONSULTANT agrees to complete all Services and Additional
Services, including reimbursable expenses, within this/these amount(s). Any work performed
or expenses incurred for which payment would result in a total exceeding the maximum
amount of compensation set forth in this Agreement shall be at no cost to the CITY.
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are included
within the scope of payment for services and are not reimbursable expenses. CITY shall
reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for
which CONSULTANT shall be reimbursed are: NONE
All requests for payment of expenses shall be accompanied by appropriate backup information.
Any expense shall be approved in advance by the CITY’s project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written authorization
from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a
detailed written proposal including a description of the scope of services, schedule, level of
effort, and CONSULTANT’s proposed maximum compensation, including reimbursable
expenses, for such services based on the rates set forth in Exhibit C-1. The additional
services scope, schedule and maximum compensation shall be negotiated and agreed to in
writing by the CITY’s Project Manager and CONSULTANT prior to commencement of the
services. Payment for additional services is subject to all requirements and restrictions in this
Agreement.
DocuSign Envelope ID: E0B9EA31-4297-4C00-85A0-8E5F6D464F5D
16 Revision April 28, 2014
EXHIBIT “C-1”
RATE SCHEDULE
Advocacy Services $8,500/Per Month
(70 months @ $8,500.00 = NTE $595,000.00)
DocuSign Envelope ID: E0B9EA31-4297-4C00-85A0-8E5F6D464F5D
Certificate Of Completion
Envelope Id: E0B9EA3142974C0085A08E5F6D464F5D Status: Completed
Subject: Please DocuSign: C14152163 Townsend Amendment No 2.pdf
Source Envelope:
Document Pages: 4 Signatures: 1 Envelope Originator:
Certificate Pages: 2 Initials: 0 Christopher Anastole
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
250 Hamilton Ave
Palo Alto , CA 94301
chris.anastole@cityofpaloalto.org
IP Address: 12.220.157.20
Record Tracking
Status: Original
10/4/2017 9:25:18 AM
Holder: Christopher Anastole
chris.anastole@cityofpaloalto.org
Location: DocuSign
Signer Events Signature Timestamp
Christopher Townsend
ctownsend@townsendpa.com
President
Security Level: Email, Account Authentication
(None)Using IP Address: 174.47.27.138
Sent: 10/4/2017 9:30:07 AM
Resent: 10/12/2017 3:56:30 PM
Viewed: 10/12/2017 6:59:35 PM
Signed: 10/13/2017 5:08:42 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Khashayar Alaee
Khashayar.Alaee@CityofPaloAlto.org
Senior Management Analyst
City of Palo Alto
Security Level: Email, Account Authentication
(None)
Sent: 10/13/2017 5:08:42 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Heather Dauler
Heather.Dauler@CityofPaloAlto.org
Security Level: Email, Account Authentication
(None)
Sent: 10/13/2017 5:08:43 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/13/2017 5:08:43 PM
Envelope Summary Events Status Timestamps
Certified Delivered Security Checked 10/13/2017 5:08:43 PM
Signing Complete Security Checked 10/13/2017 5:08:43 PM
Completed Security Checked 10/13/2017 5:08:43 PM
Payment Events Status Timestamps