HomeMy WebLinkAboutStaff Report 8454
City of Palo Alto (ID # 8454)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 10/30/2017
City of Palo Alto Page 1
Summary Title: Amendment to Contract with Dixon Resources to Conduct
California Avenue Parking Management Study
Title: Approval of Amendment Number 1 to Contract Number S18169410
With Dixon Resources Unlimited in the Amount of $69,862 for a Total Not-to-
Exceed Amount of $100,762 to Conduct the California Avenue Parking
Management Study and Approval of a Budget Amendment in the California
Avenue Parking Permit Fund
From: City Manager
Lead Department: Planning and Community Environment
Recommendation
Staff recommends that the City Council:
1. Authorize the City Manager or designee to approve Amendment One to contract
S18169410 with Dixon Resources Unlimited in the amount of $69,862 for the California
Parking Management Study, for a total contract amount not to exceed $100,762, and to
extend the contract term to December 31, 2018; and,
2. Amend the Fiscal Year 2018 Budget Appropriation Ordinance for the California Avenue
Parking Permit Fund by:
a. Increasing the appropriation for contracts by $69,862; and,
b. Decreasing the fund balance by $69,862.
Background and Discussion
As part of the integrated strategy to address Downtown traffic and parking concerns, staff
conducted a competitive RFP process for the Downtown Parking Management Study and
selected Dixon Resources. Dixon Resources completed a comprehensive study of parking
conditions and assessed potential parking management strategies, including paid parking for
the Downtown core. Following this study, the City Council directed staff to evaluate the
opportunities for implementation of the study’s recommendations. Due to their detailed
knowledge of the study, Dixon Resources was again retained under a separate $30,900 contract
City of Palo Alto Page 2
(S18169410) to assist with developing implementation scenarios based on the study
recommendations. This existing contract is included as Attachment A.
Staff requests approval of Amendment One to extend this contract and add completion of a
comprehensive parking management study for the California Avenue parking study area, similar
to the parking study that the consultant did for Downtown Palo Alto. Staff believes an
additional solicitation for the California Avenue Management Study would not produce any
advantage for the City, as Dixon Resources was identified as the most qualified proponent as
part of a formal solicitation for the Downtown study, Dixon has significant knowledge of and
experience with Palo Alto parking issues, and the scope of work is very similar to the Downtown
Parking Management Study. Staff has been satisfied with the performance of Dixon Resources.
Timing is also a consideration, in order to begin data collection before the holiday season and
coordinate with the ongoing public safety building development activities.
Currently, parking in the California Avenue Business District is free for visitors for two hours on-
street and in surface lots, and for three hours in the garages. Residential streets surrounding
the California Avenue Business District are included in a Residential Preferential Parking (RPP)
program with unlimited permits for residents and a limited supply of permits for employees
with businesses in the area.
The California Avenue parking management study will gather updated information about
parking conditions (supply and demand) in the business district and RPP district, and will
evaluate parking management strategies aimed at ensuring the overall parking environment
functions as a system to support short-term parking for customers, long term parking for
employees and resident parking in neighborhoods. This study will also examine opportunities
to augment the existing parking supply and take steps to reduce demand by evaluating
programs to support residents, customers, courthouse/County business patrons, and
commuters. The project scope includes the following components:
1. Identification of City goals related to parking management in the California Avenue
California Avenue parking study area in Palo Alto
2. Inventory and analysis of existing on- and off-street parking demand, including mapping,
user feedback, and usage trends for the streets in and around the Business District core.
3. Evaluation of existing parking policies and regulations, including time restrictions,
pricing, and relevant zoning restrictions.
4. Conducting user surveys and stakeholder interviews to assess parking issues and usage.
5. Evaluation of how to best use the City’s existing parking supply and recommend
comprehensive parking strategies in the California Avenue parking study area.
6. Develop strategies to manage parking during construction of the planned public safety
building and associated parking facilities.
City of Palo Alto Page 3
7. Development of draft findings and recommendations for review by California Avenue
stakeholders, the Planning & Transportation Commission, and the City Council, followed
by preparation of a final report.
Policy Implications
Regulating parking is consistent with the City’s three-pronged approach to reduce traffic and
parking demand, better manage existing parking, and enhance the parking supply where
needed. In addition, existing Comprehensive Plan policies also support the work:
Policy T-3: Support the development and expansion of comprehensive, effective programs
to reduce auto use at both local and regional levels
Policy T-2: Consider economic, environmental and social cost issues in local transportation
decisions
Goal T-8: Attractive, Convenient Public and Private Parking Facilities
Policy T-45: Provide sufficient parking in the University Avenue/Downtown and California
Avenue Business Districts to address long-range needs
Policy T-46: Minimize the need for all-day employee parking facilities in the University
Avenue/Downtown and California Avenue business districts and encourage
short-term customer parking.
Policy T-47: Protect residential areas from the parking impacts of nearby business
districts.
Resource Impact
Staff requests Council approval of a budget amendment to the California Avenue Parking
Permit Fund in the amount of $69,862 for the cost of the contract amendment. The fund
balance will be decreased correspondingly.
Timeline
Once the contract is amended, Dixon’s work will take approximately four to six months to
complete, depending on the number of stakeholder discussions and the recommendations
delivered as part of the work.
Environmental
Planning studies are exempt from review under California Environmental Quality Act (CEQA)
City of Palo Alto Page 4
Guidelines Section 15262.
Attachments:
Attachment A - S18169410 Dixon Contract (PDF)
Attachment B - Cal Ave Amendment 1 (PDF)
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CITY OF PALO ALTO CONTRACT NO. S18169410
AGREEMENT BETWEEN THE CITY OF PALO ALTO AND
DIXON RESOURCES UNLIMITED FOR PROFESSIONAL SERVICES
This Agreement is entered into on this 10th day of August, 2017, (“Agreement”)
by and between the CITY OF PALO ALTO, a California chartered municipal corporation
(“CITY”), and DIXON RESOURCES UNLIMITED, a California corporation, located at 3639
Midway Drive, Suite B345, San Diego, California, 92110 ("CONSULTANT").
RECITALS
The following recitals are a substantive portion of this Agreement.
A. CITY intends to perform a comprehensive evaluation and plan for parking in Downtown
Palo Alto, (“Project”) and desires to engage a consultant to provide services in connection with
the Project (“Services”).
B. CONSULTANT has represented that it has the necessary professional expertise,
qualifications, and capability, and all required licenses and/or certifications to provide the
Services.
C. CITY in reliance on these representations desires to engage CONSULTANT to provide
the Services as more fully described in Exhibit “A”, attached to and made a part of this
Agreement.
NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions,
in this Agreement, the parties agree:
AGREEMENT
SECTION 1. SCOPE OF SERVICES. CONSULTANT shall perform the Services described at
Exhibit “A” in accordance with the terms and conditions contained in this Agreement. The
performance of all Services shall be to the reasonable satisfaction of CITY.
SECTION 2. TERM.
The term of this Agreement shall be from the date of its full execution through December 31,
2017 unless terminated earlier pursuant to Section 19 of this Agreement.
SECTION 3. SCHEDULE OF PERFORMANCE. Time is of the essence in the performance
of Services under this Agreement. CONSULTANT shall complete the Services within the term
of this Agreement and in accordance with the schedule set forth in Exhibit “B”, attached to and
made a part of this Agreement. Any Services for which times for performance are not specified
in this Agreement shall be commenced and completed by CONSULTANT in a reasonably
prompt and timely manner based upon the circumstances and direction communicated to the
CONSULTANT. CITY’s agreement to extend the term or the schedule for performance shall
not preclude recovery of damages for delay if the extension is required due to the fault of
CONSULTANT.
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SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to
CONSULTANT for performance of the Services described in Exhibit “A”, including both
payment for professional services and reimbursable expenses, shall not exceed Thirty Thousand
Nine Hundred Dollars ($30,900.00). The applicable rates and schedule of payment are set out at
Exhibit “C-1”, entitled “HOURLY RATE SCHEDULE,” which is attached to and made a part of
this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions
of Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services
performed without the prior written authorization of CITY. Additional Services shall mean any
work that is determined by CITY to be necessary for the proper completion of the Project, but
which is not included within the Scope of Services described at Exhibit “A”.
SECTION 5. INVOICES. In order to request payment, CONSULTANT shall submit monthly
invoices to the CITY describing the services performed and the applicable charges (including an
identification of personnel who performed the services, hours worked, hourly rates, and
reimbursable expenses), based upon the CONSULTANT’s billing rates (set forth in Exhibit “C-
1”). If applicable, the invoice shall also describe the percentage of completion of each task. The
information in CONSULTANT’s payment requests shall be subject to verification by CITY.
CONSULTANT shall send all invoices to the City’s project manager at the address specified in
Section 13 below. The City will generally process and pay invoices within thirty (30) days of
receipt.
SECTION 6. QUALIFICATIONS/STANDARD OF CARE. All of the Services shall be
performed by CONSULTANT or under CONSULTANT’s supervision. CONSULTANT
represents that it possesses the professional and technical personnel necessary to perform the
Services required by this Agreement and that the personnel have sufficient skill and experience
to perform the Services assigned to them. CONSULTANT represents that it, its employees and
subconsultants, if permitted, have and shall maintain during the term of this Agreement all
licenses, permits, qualifications, insurance and approvals of whatever nature that are legally
required to perform the Services.
All of the services to be furnished by CONSULTANT under this agreement shall meet the
professional standard and quality that prevail among professionals in the same discipline and of
similar knowledge and skill engaged in related work throughout California under the same or
similar circumstances.
SECTION 7. COMPLIANCE WITH LAWS. CONSULTANT shall keep itself informed of
and in compliance with all federal, state and local laws, ordinances, regulations, and orders that
may affect in any manner the Project or the performance of the Services or those engaged to
perform Services under this Agreement. CONSULTANT shall procure all permits and licenses,
pay all charges and fees, and give all notices required by law in the performance of the Services.
SECTION 8. ERRORS/OMISSIONS. CONSULTANT is solely responsible for costs,
including, but not limited to, increases in the cost of Services, arising from or caused by
CONSULTANT’s errors and omissions, including, but not limited to, the costs of corrections
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such errors and omissions, any change order markup costs, or costs arising from delay caused by
the errors and omissions or unreasonable delay in correcting the errors and omissions.
SECTION 9. COST ESTIMATES. If this Agreement pertains to the design of a public works
project, CONSULTANT shall submit estimates of probable construction costs at each phase of
design submittal. If the total estimated construction cost at any submittal exceeds ten percent
(10%) of CITY’s stated construction budget, CONSULTANT shall make recommendations to
CITY for aligning the PROJECT design with the budget, incorporate CITY approved
recommendations, and revise the design to meet the Project budget, at no additional cost to
CITY.
SECTION 10. INDEPENDENT CONTRACTOR. It is understood and agreed that in
performing the Services under this Agreement CONSULTANT, and any person employed by or
contracted with CONSULTANT to furnish labor and/or materials under this Agreement, shall act
as and be an independent contractor and not an agent or employee of CITY.
SECTION 11. ASSIGNMENT. The parties agree that the expertise and experience of
CONSULTANT are material considerations for this Agreement. CONSULTANT shall not
assign or transfer any interest in this Agreement nor the performance of any of
CONSULTANT’s obligations hereunder without the prior written consent of the city manager.
Consent to one assignment will not be deemed to be consent to any subsequent assignment. Any
assignment made without the approval of the city manager will be void.
SECTION 12. SUBCONTRACTING. CONSULTANT shall not subcontract any portion of
the work to be performed under this Agreement without the prior written authorization of the city
manager or designee.
CONSULTANT shall be responsible for directing the work of any subconsultants and for any
compensation due to subconsultants. CITY assumes no responsibility whatsoever concerning
compensation. CONSULTANT shall be fully responsible to CITY for all acts and omissions of a
subconsultant. CONSULTANT shall change or add subconsultants only with the prior approval
of the city manager or his designee.
SECTION 13. PROJECT MANAGEMENT. CONSULTANT will assign Julie Dixon as
the Principal to have supervisory responsibility for the performance, progress, and execution of
the Services and Patrick Smith as the project Senior Associate to represent CONSULTANT
during the day-to-day work on the Project. If circumstances cause the substitution of the project
director, project coordinator, or any other key personnel for any reason, the appointment of a
substitute project director and the assignment of any key new or replacement personnel will be
subject to the prior written approval of the CITY’s project manager. CONSULTANT, at CITY’s
request, shall promptly remove personnel who CITY finds do not perform the Services in an
acceptable manner, are uncooperative, or present a threat to the adequate or timely completion of
the Project or a threat to the safety of persons or property.
CITY’s project manager is Philip Kamhi, Planning & Community Environment Department,
Transportation Division, 250 Hamilton Avenue, Palo Alto, CA 94303, Telephone: (650) 329-
2453. The project manager will be CONSULTANT’s point of contact with respect to
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performance, progress and execution of the Services. CITY may designate an alternate project
manager from time to time.
SECTION 14. OWNERSHIP OF MATERIALS. Upon delivery, all work product, including
without limitation, all writings, drawings, plans, reports, specifications, calculations, documents,
other materials and copyright interests developed under this Agreement shall be and remain the
exclusive property of CITY without restriction or limitation upon their use. CONSULTANT
agrees that all copyrights which arise from creation of the work pursuant to this Agreement shall
be vested in CITY, and CONSULTANT waives and relinquishes all claims to copyright or other
intellectual property rights in favor of the CITY. Neither CONSULTANT nor its contractors, if
any, shall make any of such materials available to any individual or organization without the
prior written approval of the City Manager or designee. CONSULTANT makes no
representation of the suitability of the work product for use in or application to circumstances not
contemplated by the scope of work.
SECTION 15. AUDITS. CONSULTANT will permit CITY to audit, at any reasonable time
during the term of this Agreement and for three (3) years thereafter, CONSULTANT’s records
pertaining to matters covered by this Agreement. CONSULTANT further agrees to maintain and
retain such records for at least three (3) years after the expiration or earlier termination of this
Agreement.
SECTION 16. INDEMNITY.
16.1. To the fullest extent permitted by law, CONSULTANT shall protect,
indemnify, defend and hold harmless CITY, its Council members, officers, employees and
agents (each an “Indemnified Party”) from and against any and all demands, claims, or liability
of any nature, including death or injury to any person, property damage or any other loss,
including all costs and expenses of whatever nature including attorneys fees, experts fees, court
costs and disbursements (“Claims”) that arise out of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of CONSULTANT, its officers, employees, agents or
contractors under this Agreement, regardless of whether or not it is caused in part by an
Indemnified Party.
16.2. Notwithstanding the above, nothing in this Section 16 shall be construed
to require CONSULTANT to indemnify an Indemnified Party from Claims arising from the
active negligence, sole negligence or willful misconduct of an Indemnified Party.
16.3. The acceptance of CONSULTANT’s services and duties by CITY shall
not operate as a waiver of the right of indemnification. The provisions of this Section 16 shall
survive the expiration or early termination of this Agreement.
SECTION 17. WAIVERS. The waiver by either party of any breach or violation of any
covenant, term, condition or provision of this Agreement, or of the provisions of any ordinance
or law, will not be deemed to be a waiver of any other term, covenant, condition, provisions,
ordinance or law, or of any subsequent breach or violation of the same or of any other term,
covenant, condition, provision, ordinance or law.
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SECTION 18. INSURANCE.
18.1. CONSULTANT, at its sole cost and expense, shall obtain and maintain, in
full force and effect during the term of this Agreement, the insurance coverage described in
Exhibit "D". CONSULTANT and its contractors, if any, shall obtain a policy endorsement
naming CITY as an additional insured under any general liability or automobile policy or
policies.
18.2. All insurance coverage required hereunder shall be provided through
carriers with AM Best’s Key Rating Guide ratings of A-:VII or higher which are licensed or
authorized to transact insurance business in the State of California. Any and all contractors of
CONSULTANT retained to perform Services under this Agreement will obtain and maintain, in
full force and effect during the term of this Agreement, identical insurance coverage, naming
CITY as an additional insured under such policies as required above.
18.3. Certificates evidencing such insurance shall be filed with CITY
concurrently with the execution of this Agreement. The certificates will be subject to the
approval of CITY’s Risk Manager and will contain an endorsement stating that the insurance is
primary coverage and will not be canceled, or materially reduced in coverage or limits, by the
insurer except after filing with the Purchasing Manager thirty (30) days' prior written notice of
the cancellation or modification. If the insurer cancels or modifies the insurance and provides
less than thirty (30) days’ notice to CONSULTANT, CONSULTANT shall provide the
Purchasing Manager written notice of the cancellation or modification within two (2) business
days of the CONSULTANT’s receipt of such notice. CONSULTANT shall be responsible for
ensuring that current certificates evidencing the insurance are provided to CITY’s Chief
Procurement Officer during the entire term of this Agreement.
18.4. The procuring of such required policy or policies of insurance will not be
construed to limit CONSULTANT's liability hereunder nor to fulfill the indemnification
provisions of this Agreement. Notwithstanding the policy or policies of insurance,
CONSULTANT will be obligated for the full and total amount of any damage, injury, or loss
caused by or directly arising as a result of the Services performed under this Agreement,
including such damage, injury, or loss arising after the Agreement is terminated or the term has
expired.
SECTION 19. TERMINATION OR SUSPENSION OF AGREEMENT OR SERVICES.
19.1. The City Manager may suspend the performance of the Services, in whole
or in part, or terminate this Agreement, with or without cause, by giving ten (10) days prior
written notice thereof to CONSULTANT. Upon receipt of such notice, CONSULTANT will
immediately discontinue its performance of the Services.
19.2. CONSULTANT may terminate this Agreement or suspend its
performance of the Services by giving thirty (30) days prior written notice thereof to CITY, but
only in the event of a substantial failure of performance by CITY.
19.3. Upon such suspension or termination, CONSULTANT shall deliver to the
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City Manager immediately any and all copies of studies, sketches, drawings, computations, and
other data, whether or not completed, prepared by CONSULTANT or its contractors, if any, or
given to CONSULTANT or its contractors, if any, in connection with this Agreement. Such
materials will become the property of CITY.
19.4. Upon such suspension or termination by CITY, CONSULTANT will be
paid for the Services rendered or materials delivered to CITY in accordance with the scope of
services on or before the effective date (i.e., 10 days after giving notice) of suspension or
termination; provided, however, if this Agreement is suspended or terminated on account of a
default by CONSULTANT, CITY will be obligated to compensate CONSULTANT only for that
portion of CONSULTANT’s services which are of direct and immediate benefit to CITY as such
determination may be made by the City Manager acting in the reasonable exercise of his/her
discretion. The following Sections will survive any expiration or termination of this Agreement:
14, 15, 16, 19.4, 20, and 25.
19.5. No payment, partial payment, acceptance, or partial acceptance by CITY
will operate as a waiver on the part of CITY of any of its rights under this Agreement.
SECTION 20. NOTICES.
All notices hereunder will be given in writing and mailed, postage prepaid, by
certified mail, addressed as follows:
To CITY: Office of the City Clerk
City of Palo Alto
Post Office Box 10250
Palo Alto, CA 94303
With a copy to the Purchasing Manager
To CONSULTANT: Attention of the project director
at the address of CONSULTANT recited above
SECTION 21. CONFLICT OF INTEREST.
21.1. In accepting this Agreement, CONSULTANT covenants that it presently
has no interest, and will not acquire any interest, direct or indirect, financial or otherwise, which
would conflict in any manner or degree with the performance of the Services.
21.2. CONSULTANT further covenants that, in the performance of this
Agreement, it will not employ subconsultants, contractors or persons having such an interest.
CONSULTANT certifies that no person who has or will have any financial interest under this
Agreement is an officer or employee of CITY; this provision will be interpreted in accordance
with the applicable provisions of the Palo Alto Municipal Code and the Government Code of the
State of California.
21.3. If the Project Manager determines that CONSULTANT is a “Consultant”
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as that term is defined by the Regulations of the Fair Political Practices Commission,
CONSULTANT shall be required and agrees to file the appropriate financial disclosure
documents required by the Palo Alto Municipal Code and the Political Reform Act.
SECTION 22. NONDISCRIMINATION. As set forth in Palo Alto Municipal Code section
2.30.510, CONSULTANT certifies that in the performance of this Agreement, it shall not
discriminate in the employment of any person because of the race, skin color, gender, age,
religion, disability, national origin, ancestry, sexual orientation, housing status, marital status,
familial status, weight or height of such person. CONSULTANT acknowledges that it has read
and understands the provisions of Section 2.30.510 of the Palo Alto Municipal Code relating to
Nondiscrimination Requirements and the penalties for violation thereof, and agrees to meet all
requirements of Section 2.30.510 pertaining to nondiscrimination in employment.
SECTION 23. ENVIRONMENTALLY PREFERRED PURCHASING AND ZERO
WASTE REQUIREMENTS. CONSULTANT shall comply with the CITY’s Environmentally
Preferred Purchasing policies which are available at CITY’s Purchasing Department,
incorporated by reference and may be amended from time to time. CONSULTANT shall comply
with waste reduction, reuse, recycling and disposal requirements of CITY’s Zero Waste
Program. Zero Waste best practices include first minimizing and reducing waste; second,
reusing waste and third, recycling or composting waste. In particular, CONSULTANT shall
comply with the following zero waste requirements:
(a) All printed materials provided by CCONSULTANT to CITY generated from a
personal computer and printer including but not limited to, proposals, quotes,
invoices, reports, and public education materials, shall be double-sided and
printed on a minimum of 30% or greater post-consumer content paper, unless
otherwise approved by CITY’s Project Manager. Any submitted materials printed
by a professional printing company shall be a minimum of 30% or greater post-
consumer material and printed with vegetable based inks.
(b) Goods purchased by CONSULTANT on behalf of CITY shall be purchased in
accordance with CITY’s Environmental Purchasing Policy including but not
limited to Extended Producer Responsibility requirements for products and
packaging. A copy of this policy is on file at the Purchasing Division’s office.
(c) Reusable/returnable pallets shall be taken back by CONSULTANT, at no
additional cost to CITY, for reuse or recycling. CONSULTANT shall provide
documentation from the facility accepting the pallets to verify that pallets are not
being disposed.
SECTION 24. COMPLIANCE WITH PALO ALTO MINIMUM WAGE ORDINANCE.
CONSULTANT shall comply with all requirements of the Palo Alto Municipal Code Chapter
4.62 (Citywide Minimum Wage), as it may be amended from time to time. In particular, for any
employee otherwise entitled to the State minimum wage, who performs at least two (2) hours of
work in a calendar week within the geographic boundaries of the City, CONSULTANT shall pay
such employees no less than the minimum wage set forth in Palo Alto Municipal Code section
4.62.030 for each hour worked within the geographic boundaries of the City of Palo Alto. In
addition, CONSULTANT shall post notices regarding the Palo Alto Minimum Wage Ordinance
in accordance with Palo Alto Municipal Code section 4.62.060.
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SECTION 25. NON-APPROPRIATION
25.1. This Agreement is subject to the fiscal provisions of the Charter of the
City of Palo Alto and the Palo Alto Municipal Code. This Agreement will terminate without any
penalty (a) at the end of any fiscal year in the event that funds are not appropriated for the
following fiscal year, or (b) at any time within a fiscal year in the event that funds are only
appropriated for a portion of the fiscal year and funds for this Agreement are no longer available.
This section shall take precedence in the event of a conflict with any other covenant, term,
condition, or provision of this Agreement.
SECTION 26. PREVAILING WAGES AND DIR REGISTRATION FOR PUBLIC
WORKS CONTRACTS
CONSULTANT is not required to pay prevailing wages in the performance and
implementation of the Project in accordance with SB 7 if the contract is not a public works
contract, if the contract does not include a public works construction project of more than
$25,000, or the contract does not include a public works alteration, demolition, repair, or
maintenance (collectively, ‘improvement’) project of more than $15,000.
SECTION 27. MISCELLANEOUS PROVISIONS.
27.1. This Agreement will be governed by the laws of the State of California.
27.2. In the event that an action is brought, the parties agree that trial of such
action will be vested exclusively in the state courts of California in the County of Santa Clara,
State of California.
27.3. The prevailing party in any action brought to enforce the provisions of this
Agreement may recover its reasonable costs and attorneys' fees expended in connection with that
action. The prevailing party shall be entitled to recover an amount equal to the fair market value
of legal services provided by attorneys employed by it as well as any attorneys’ fees paid to third
parties.
27.4. This document represents the entire and integrated agreement between the
parties and supersedes all prior negotiations, representations, and contracts, either written or oral.
This document may be amended only by a written instrument, which is signed by the parties.
27.5. The covenants, terms, conditions and provisions of this Agreement will
apply to, and will bind, the heirs, successors, executors, administrators, assignees, and
consultants of the parties.
27.6. If a court of competent jurisdiction finds or rules that any provision of this
Agreement or any amendment thereto is void or unenforceable, the unaffected provisions of this
Agreement and any amendments thereto will remain in full force and effect.
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27.7. All exhibits referred to in this Agreement and any addenda, appendices,
attachments, and schedules to this Agreement which, from time to time, may be referred to in
any duly executed amendment hereto are by such reference incorporated in this Agreement and
will be deemed to be a part of this Agreement.
27.8 In the event of a conflict between the terms of this Agreement and the
exhibits hereto or CONSULTANT’s proposal (if any), the Agreement shall control. In the case
of any conflict between the exhibits hereto and CONSULTANT’s proposal, the exhibits shall
control.
27.9 If, pursuant to this contract with CONSULTANT, CITY shares with
CONSULTANT personal information as defined in California Civil Code section 1798.81.5(d)
about a California resident (“Personal Information”), CONSULTANT shall maintain reasonable
and appropriate security procedures to protect that Personal Information, and shall inform City
immediately upon learning that there has been a breach in the security of the system or in the
security of the Personal Information. CONSULTANT shall not use Personal Information for
direct marketing purposes without City’s express written consent.
27.10 All unchecked boxes do not apply to this agreement.
27.11 The individuals executing this Agreement represent and warrant that they
have the legal capacity and authority to do so on behalf of their respective legal entities.
27.12 This Agreement may be signed in multiple counterparts, which shall, when
executed by all the parties, constitute a single binding agreement
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CONTRACT No. S18169410 SIGNATURE PAGE
IN WITNESS WHEREOF, the parties hereto have by their duly authorized
representatives executed this Agreement on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
DIXON RESOURCES UNLIMITED
Attachments:
EXHIBIT “A”: SCOPE OF SERVICES
EXHIBIT “B”: SCHEDULE OF PERFORMANCE
EXHIBIT “C”: COMPENSATION
EXHIBIT “C-1”: SCHEDULE OF RATES
EXHIBIT “D”: INSURANCE REQUIREMENTS
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President
Julianne Dixon
Albert Yang
Senior Deputy City Attorney
Christopher Anastole
Contract Administrator
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EXHIBIT “A”
SCOPE OF SERVICES
The City of Palo Alto contracted with CONSULTANT to complete a comprehensive evaluation
and plan for parking in Downtown Palo Alto, including the development of an effective pricing
and management strategy to maximize the utility of existing parking and to better serve visitors,
residents and employees. In order to provide for public discussion and support decision-making,
CONSULTANT will assist CITY in developing and presenting an implementation plan
containing the findings of the final report.
Task:
CONSULTANT will support staff in the providing details on the final report and in developing
implementation plans including: preparation of materials and meeting support for up to four
Finance Committee and/or Planning and Transportation Committee meetings/work sessions and
one additional City Council meeting between now and December 2017.
DocuSign Envelope ID: FBAC642A-77C4-4CA0-8502-830E08D6328F
Professional Services
Rev. April 27, 2016
12
EXHIBIT “B”
SCHEDULE OF PERFORMANCE
CONSULTANT shall perform the Services so as to complete each milestone within the number
of days/weeks specified below. The time to complete each milestone may be increased or
decreased by mutual written agreement of the project managers for CONSULTANT and CITY
so long as all work is completed within the term of the Agreement.
CONSULTANT shall perform the Services so as to complete each milestone within the number
of days/weeks specified below. The time to complete each milestone may be increased or
decreased by mutual written agreement of the project managers for CONSULTANT and CITY
so long as all work is completed within the term of the Agreement.
Milestones Completion
No. of Days/Weeks
From NTP
TASK 1.
Four Finance Committee and/or Planning and TBD
Transportation Committee meetings/work sessions
and one additional City Council meeting between
now and December 2017
DocuSign Envelope ID: FBAC642A-77C4-4CA0-8502-830E08D6328F
Professional Services
Rev. April 27, 2016
13
EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed
in accordance with the terms and conditions of this Agreement based on the hourly rate
schedule attached as Exhibit C-1.
The compensation to be paid to CONSULTANT under this Agreement for all services,
additional services, and reimbursable expenses shall not exceed the amount(s) stated in
Section 4 of this Agreement. CONSULTANT agrees to complete all Services and
Additional Services, including reimbursable expenses, within this/these amount(s). Any
work performed or expenses incurred for which payment would result in a total exceeding
the maximum amount of compensation set forth in this Agreement shall be at no cost to
the CITY.
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are
included within the scope of payment for services and are not reimbursable expenses.
CITY shall reimburse CONSULTANT for the following reimbursable expenses at cost.
Expenses for which CONSULTANT shall be reimbursed are:
A. Travel outside the San Francisco Bay area, including transportation and meals, will be
reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of
travel and meal expenses for City of Palo Alto employees.
All requests for payment of expenses shall be accompanied by appropriate backup
information. Any expense anticipated to be more than $2,000.00 shall be approved in
advance by the CITY’s project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written
authorization from the CITY. The CONSULTANT, at the CITY’s project manager’s
request, shall submit a detailed written proposal including a description of the scope of
services, schedule, level of effort, and CONSULTANT’s proposed maximum
compensation, including reimbursable expenses, for such services based on the rates set
forth in Exhibit C-1. The additional services scope, schedule and maximum
compensation shall be negotiated and agreed to in writing by the CITY’s Project Manager
and CONSULTANT prior to commencement of the services. Payment for additional
services is subject to all requirements and restrictions in this Agreement.
DocuSign Envelope ID: FBAC642A-77C4-4CA0-8502-830E08D6328F
Professional Services
Rev. April 27, 2016
14
EXHIBIT “C-1”
SCHEDULE OF RATES
Deliverables Associate Sr. Associate Principal To Total
Hours
Cost
Task 1: Additional Project Support
Preparation of materials and meeting support for up to four (4) Finance Committee (FC) and/or
Planning and Transportation Committee (PTC) meetings/work sessions
PTC#1: General support hours and
consultation including pre-meeting calls,
presentation review, and QA/QC and
presentation to PTC Committee
4
12
10
26
$4,090.00
PTC#2: General support hours and
consultation including pre-meeting calls,
presentation review, and QA/QC
4
10
10
24
$3,800.00
FC#1: Preparation of Financial Workbook
cost revenue and expense scenarios;
comparable cities permit review; cost
inflation considerations; spare parts
analysis
4
30
12
46
$7,070.00
FC#2: Preparation of Financial Workbook
cost revenue and expense scenarios;
comparable cities permit review; cost
inflation considerations; spare parts
analysis
4
12
12
28
$4,460.00
One (1) additional City Council meeting
between now and December 2017.
Preparation of presentation and
recommendations; QA/QC; pre-meeting
calls and support
4
12
10
26
$4,090.00
TOTAL $23,510.00
DocuSign Envelope ID: FBAC642A-77C4-4CA0-8502-830E08D6328F
Professional Services
Rev. April 27, 2016
15
Additional Support Services Travel
Item Cost/person Total Cost
Taxi $30.00 $60.00
Airfare $300.00 $600.00
Hotel (per night) $206.00 $412.00
Car $100.00 $100.00
Gas $50.00 $50.00
Sub/trip $1,222.00
*GSA Per Diem (per person $64.00 $256.00
TOTAL $1,478.00
PTC#1 $1,478.00
PTC#2 $1,478.00
FC#1 $1,478.00
FC#2 $1,478.00
Council $1,478.00
TOTAL $7,390.00
Principal $195
Sr. Associate $145
Associate $125
Jr. Associate $ 85
TOTAL PROJECT BUDGET (NTE) $30,900.00
DocuSign Envelope ID: FBAC642A-77C4-4CA0-8502-830E08D6328F
Professional Services
Rev. April 27, 2016
16
EXHIBIT “D”
INSURANCE REQUIREMENTS
CONTRACTORS TO THE CITY OF PALO ALTO (CITY), AT THEIR SOLE EXPENSE, SHALL FOR THE TERM OF THE CONTRACT
OBTAIN AND MAINTAIN INSURANCE IN THE AMOUNTS FOR THE COVERAGE SPECIFIED BELOW, AFFORDED BY
COMPANIES WITH AM BEST’S KEY RATING OF A-:VII, OR HIGHER, LICENSED OR AUTHORIZED TO TRANSACT
INSURANCE BUSINESS IN THE STATE OF CALIFORNIA.
AWARD IS CONTINGENT ON COMPLIANCE WITH CITY’S INSURANCE REQUIREMENTS, AS SPECIFIED, BELOW:
REQUIRE
D TYPE OF COVERAGE REQUIREMENT
MINIMUM LIMITS
EACH
OCCURRENCE AGGREGATE
YES
YES
WORKER’S COMPENSATION
EMPLOYER’S LIABILITY
STATUTORY
STATUTORY
YES
GENERAL LIABILITY, INCLUDING
PERSONAL INJURY, BROAD FORM
PROPERTY DAMAGE BLANKET
CONTRACTUAL, AND FIRE LEGAL
LIABILITY
BODILY INJURY
PROPERTY DAMAGE
BODILY INJURY & PROPERTY DAMAGE
COMBINED.
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
YES AUTOMOBILE LIABILITY, INCLUDING
ALL OWNED, HIRED, NON-OWNED
BODILY INJURY
- EACH PERSON
- EACH OCCURRENCE
PROPERTY DAMAGE
BODILY INJURY AND PROPERTY
DAMAGE, COMBINED
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
YES
PROFESSIONAL LIABILITY, INCLUDING,
ERRORS AND OMISSIONS,
MALPRACTICE (WHEN APPLICABLE),
AND NEGLIGENT PERFORMANCE
ALL DAMAGES $1,000,000
YES THE CITY OF PALO ALTO IS TO BE NAMED AS AN ADDITIONAL INSURED: CONTRACTOR, AT ITS SOLE COST AND
EXPENSE, SHALL OBTAIN AND MAINTAIN, IN FULL FORCE AND EFFECT THROUGHOUT THE ENTIRE TERM OF ANY
RESULTANT AGREEMENT, THE INSURANCE COVERAGE HEREIN DESCRIBED, INSURING NOT ONLY CONTRACTOR AND ITS
SUBCONSULTANTS, IF ANY, BUT ALSO, WITH THE EXCEPTION OF WORKERS’ COMPENSATION, EMPLOYER’S LIABILITY AND
PROFESSIONAL INSURANCE, NAMING AS ADDITIONAL INSUREDS CITY, ITS COUNCIL MEMBERS, OFFICERS, AGENTS,
AND EMPLOYEES.
I. INSURANCE COVERAGE MUST INCLUDE:
A. A PROVISION FOR A WRITTEN THIRTY (30) DAY ADVANCE NOTICE TO CITY OF CHANGE IN
COVERAGE OR OF COVERAGE CANCELLATION; AND
B. A CONTRACTUAL LIABILITY ENDORSEMENT PROVIDING INSURANCE COVERAGE FOR
CONTRACTOR’S AGREEMENT TO INDEMNIFY CITY.
C. DEDUCTIBLE AMOUNTS IN EXCESS OF $5,000 REQUIRE CITY’S PRIOR APPROVAL.
II. CONTACTOR MUST SUBMIT CERTIFICATES(S) OF INSURANCE EVIDENCING REQUIRED COVERAGE.
III. ENDORSEMENT PROVISIONS, WITH RESPECT TO THE INSURANCE AFFORDED TO “ADDITIONAL
INSUREDS”
A. PRIMARY COVERAGE
WITH RESPECT TO CLAIMS ARISING OUT OF THE OPERATIONS OF THE NAMED INSURED, INSURANCE AS
AFFORDED BY THIS POLICY IS PRIMARY AND IS NOT ADDITIONAL TO OR CONTRIBUTING WITH ANY OTHER
INSURANCE CARRIED BY OR FOR THE BENEFIT OF THE ADDITIONAL INSUREDS.
B. CROSS LIABILITY
DocuSign Envelope ID: FBAC642A-77C4-4CA0-8502-830E08D6328F
Professional Services
Rev. April 27, 2016
17
THE NAMING OF MORE THAN ONE PERSON, FIRM, OR CORPORATION AS INSUREDS UNDER THE POLICY
SHALL NOT, FOR THAT REASON ALONE, EXTINGUISH ANY RIGHTS OF THE INSURED AGAINST ANOTHER,
BUT THIS ENDORSEMENT, AND THE NAMING OF MULTIPLE INSUREDS, SHALL NOT INCREASE THE TOTAL
LIABILITY OF THE COMPANY UNDER THIS POLICY.
C. NOTICE OF CANCELLATION
1. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR ANY REASON
OTHER THAN THE NON-PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL
PROVIDE CITY AT LEAST A THIRTY (30) DAY WRITTEN NOTICE BEFORE THE
EFFECTIVE DATE OF CANCELLATION.
2. IF THE POLICY IS CANCELED BEFORE ITS EXPIRATION DATE FOR THE NON-
PAYMENT OF PREMIUM, THE ISSUING COMPANY SHALL PROVIDE CITY AT LEAST A
TEN (10) DAY WRITTEN NOTICE BEFORE THE EFFECTIVE DATE OF CANCELLATION.
NOTICES SHALL BE MAILED TO:
PURCHASING AND CONTRACT ADMINISTRATION
CITY OF PALO ALTO
P.O. BOX 10250
PALO ALTO, CA 94303
DocuSign Envelope ID: FBAC642A-77C4-4CA0-8502-830E08D6328F
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AMENDMENT NO. 1 TO CONTRACT NO. S18169410
BETWEEN THE CITY OF PALO ALTO AND
DIXON RESOURCES UNLIMITED
This Amendment No. 1 to Contract No. S18169410 (“Contract”) is entered into
September 25, 2017, by and between the CITY OF PALO ALTO, a California chartered municipal
corporation (“CITY”), and DIXON RESOURCES UNLIMITED, a California corporation, located at 3639
Midway Drive, Suite B345, San Diego, California, 92110 ("CONSULTANT").
R E C I T A L S
A. The Contract was entered into between the parties for the provision of
performing a comprehensive evaluation and plan for parking in Downtown Palo Alto.
B. CITY intends to extend the term and increase the compensation by $69,862.00 from
$30,900.00 to $100,762.00 for additional services per Exhibit “A” Scope of Services.
C. The parties wish to amend the Contract.
NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions
of this Amendment, the parties agree:
SECTION 1. Section 2 TERM is hereby amended to read as follows:
“SECTION 2. TERM.
The term of this Agreement shall be from the date of its full execution through December 31, 2018
unless terminated earlier pursuant to Section 19 of this Agreement.”
SECTION 2. Section 4 COMPENSATION is hereby amended to read as follows:
“SECTION 4. NOT TO EXCEED COMPENSATION. The compensation to be paid to CONSULTANT for
performance of the Services described in Exhibit “A”, including both payment for professional services
and reimbursable expenses, shall not exceed One Hundred Thousand Seven Hundred Sixty Two Dollars
($100,762.00). The applicable rates and schedule of payment are set out at Exhibit “C-1”, entitled
“HOURLY RATE SCHEDULE,” which is attached to and made a part of this Agreement.
Additional Services, if any, shall be authorized in accordance with and subject to the provisions of
Exhibit “C”. CONSULTANT shall not receive any compensation for Additional Services performed
without the prior written authorization of CITY. Additional Services shall mean any work that is
determined by CITY to be necessary for the proper completion of the Project, but which is not
included within the Scope of Services described at Exhibit “A”.”
DocuSign Envelope ID: FA379FE4-08A6-429F-B0E3-736223849C1F
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SECTION 3. The following exhibit(s) to the Contract is/are hereby amended to read as
set forth in the attachment(s) to this Amendment, which are incorporated in full by this reference:
a. Exhibit “A” entitled “SCOPE OF SERVICES”.
b. Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”.
c. Exhibit “C” entitled “COMPENSATION”.
d. Exhibit “C1” entitled “RATE SCHEDULE”.
SECTION 4. Except as herein modified, all other provisions of the Contract, including any
exhibits and subsequent amendments thereto, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have by their duly authorized representatives
executed this Agreement on the date first above written.
CITY OF PALO ALTO
APPROVED AS TO FORM:
DIXON RESOURCES UNLIMITED
Attachments:
Exhibit “A” entitled “SCOPE OF SERVICES”.
Exhibit “B” entitled “SCHEDULE OF PERFORMANCE”.
Exhibit “C” entitled “COMPENSATION”.
Exhibit “C1” entitled “RATE SCHEDULE”.
DocuSign Envelope ID: FA379FE4-08A6-429F-B0E3-736223849C1F
President
Julianne Dixon
3 of 11
EXHIBIT “A”
SCOPE OF SERVICES
The City of Palo Alto contracted with CONSULTANT to complete a comprehensive evaluation and plan
for parking in Downtown Palo Alto, including the development of an effective pricing and
management strategy to maximize the utility of existing parking and to better serve visitors, residents
and employees. In order to provide for public discussion and support decision-making, CONSULTANT
will assist CITY in developing and presenting an implementation plan containing the findings of the
final report.
Task:
CONSULTANT will support staff in the providing details on the final report and in developing
implementation plans including: preparation of materials and meeting support for up to four Finance
Committee and/or Planning and Transportation Committee meetings/work sessions and one
additional City Council meeting between now and December 2017.
AMENDMENT NO 1.
CONSULTANT will complete a comprehensive evaluation and plan for parking in the California
Avenue Business District, including the development of an effective pricing and management
strategy to maximize the utility of existing parking and to better serve visitors, residents and
employees.
The project will include the following components:
Completion of a California Avenue Parking Management Study, with all associated data
collection and intercept surveys.
• CONSULTANT will inventory existing parking conditions, including on- and off-street
parking, using information and field studies provided by CITY
• CONSULTANT will identify the user(s) and their specific needs relating to parking
• CONSULTANT will conduct field surveys of parking occupancy and utilization for all
identified on- and off-street parking within the parking study area. Surveys will be
conducted on CONSULTANT’s first data collection effort and thereafter will be constructed
and developed in an online response form for which the survey link will be provided to City
staff for distribution.
• CONSULTANT will evaluate and analyze current parking demand in designated study area.
• CONSULTANT will evaluate current parking policies and regulations, including time
restrictions and pricing.
• CONSULTANT will make evaluate the feasibility of implementing paid parking in the
DocuSign Envelope ID: FA379FE4-08A6-429F-B0E3-736223849C1F
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California Avenue parking study area.
• Consultant will conduct two (2) stakeholder and public outreach meetings.
Deliverables:
Summary of existing parking occupancy and parking habits based on data collected
Gap analysis of current parking regulations and usage
General themes and concerns garnered from the stakeholder and public engagement
process
Recommendation of paid parking strategy, including implementation, priority of
recommendations if phased implementation is necessary, parking technology, pricing
structures, and use of revenue.
Figure 1 Proposed California Ave Study Area
DocuSign Envelope ID: FA379FE4-08A6-429F-B0E3-736223849C1F
5 of 11 Revision July 20, 2016
EXHIBIT “B”
SCHEDULE OF PERFORMANCE
CONSULTANT shall perform the Services so as to complete each milestone within the number
hours specified below. The time to complete each milestone may be increased or decreased
by mutual written agreement of the project managers for CONSULTANT and CITY so long as all
work is completed within the term of the Agreement.
CONSULTANT shall perform the Services so as to complete each milestone within the number
of days/weeks specified below. The time to complete each milestone may be increased or
decreased by mutual written agreement of the project managers for CONSULTANT and CITY so
long as all work is completed within the term of the Agreement.
Milestones Completion
No. of Hours
TASK 1.
Four Finance Committee and/or Planning and TBD
Transportation Committee meetings/work sessions
and one additional City Council meeting between
now and December 2017
AMENDMENT NO. 1
Task 1 306 Hrs.
Data Collection
Task 2 56 Hrs.
Intercept Survey
Task 3 54 Hrs.
Gap Analysis
Task 4 48 Hrs.
Financial Strategies
Task 5 38 Hrs.
Stakeholder Meetings
DocuSign Envelope ID: FA379FE4-08A6-429F-B0E3-736223849C1F
6 of 11 Revision July 20, 2016
EXHIBIT “C”
COMPENSATION
The CITY agrees to compensate the CONSULTANT for professional services performed in
accordance with the terms and conditions of this Agreement, and as set forth in the budget
schedule below. Compensation shall be calculated based on the hourly rate schedule
attached as exhibit C-1 up to the not to exceed budget amount for each task set forth
below.
CONSULTANT shall perform the tasks and categories of work as outlined and budgeted
below. The CITY’s Project Manager may approve in writing the transfer of budget amounts
between any of the tasks or categories listed below provided the total compensation for
Basic Services, including reimbursable expenses, and the total compensation for Additional
Services do not exceed the amounts set forth in Section 4 of this Agreement.
BUDGET SCHEDULE NOT TO EXCEED AMOUNT
Task 1 $ 23,510.00
(Various Meetings)
AMENDMENT NO 1
Task 1 $33,990.00
(Data Collection)
Task 2 $5,840.00
(Intercept Survey)
Task 3 $6,630.00
(Gap Analysis)
Task 4 $6,720.00
(Financial Strategies)
Task 5 $5,710.00
(Stakeholder Meetings)
Sub-total Basic Services $82,400.00
Reimbursable Expenses $18,362.00
Total Basic Services and Reimbursable expenses $100,762.00
DocuSign Envelope ID: FA379FE4-08A6-429F-B0E3-736223849C1F
7 of 11 Revision July 20, 2016
Maximum Total Compensation $ 100,762.00
REIMBURSABLE EXPENSES
The administrative, overhead, secretarial time or secretarial overtime, word processing,
photocopying, in-house printing, insurance and other ordinary business expenses are
included within the scope of payment for services and are not reimbursable expenses. CITY
shall reimburse CONSULTANT for the following reimbursable expenses at cost. Expenses for
which CONSULTANT shall be reimbursed are:
A. Travel outside the San Francisco Bay area, including transportation and meals, will be
reimbursed at actual cost subject to the City of Palo Alto’s policy for reimbursement of travel
and meal expenses for City of Palo Alto employees.
B. Long distance telephone service charges, cellular phone service charges, facsimile
transmission and postage charges are reimbursable at actual cost.
All requests for payment of expenses shall be accompanied by appropriate backup
information. Any expense anticipated to be more than $3,000.00 shall be approved in
advance by the CITY’s project manager.
ADDITIONAL SERVICES
The CONSULTANT shall provide additional services only by advanced, written authorization
from the CITY. The CONSULTANT, at the CITY’s project manager’s request, shall submit a
detailed written proposal including a description of the scope of services, schedule, level of
effort, and CONSULTANT’s proposed maximum compensation, including reimbursable
expense, for such services based on the rates set forth in Exhibit C-1. The additional
services scope, schedule and maximum compensation shall be negotiated and agreed to in
writing by the CITY’s and CONSULTANT prior to commencement of the services.
Payment for additional services is subject to all requirements and restrictions in this
Agreement
DocuSign Envelope ID: FA379FE4-08A6-429F-B0E3-736223849C1F
8 of 11 Revision July 20, 2016
EXHIBIT “C-1”
SCHEDULE OF RATES
Deliverables Associate Sr. Associate Principal To Total
Hours
NTE
ExExceedCost
Task 1: Additional Project Support
Preparation of materials and meeting support for up to four (4) Finance Committee (FC) and/or
Planning and Transportation Committee (PTC) meetings/work sessions
PTC#1: General support hours and
consultation including pre-meeting calls,
presentation review, and QA/QC and
presentation to PTC Committee
4
12
10
26
$4,090.00
PTC#2: General support hours and
consultation including pre-meeting calls,
presentation review, and QA/QC
4
10
10
24
$3,800.00
FC#1: Preparation of Financial Workbook
cost revenue and expense scenarios;
comparable cities permit review; cost
inflation considerations; spare parts
analysis
4
30
12
46
$7,070.00
FC#2: Preparation of Financial Workbook
cost revenue and expense scenarios;
comparable cities permit review; cost
inflation considerations; spare parts
analysis
4
12
12
28
$4,460.00
One (1) additional City Council meeting
between now and December 2017.
Preparation of presentation and
recommendations; QA/QC; pre-meeting
calls and support
4
12
10
26
$4,090.00
TOTAL $23,510.00
Additional Support Services Travel
Item Cost/person Total Not To Exceed Cost
Taxi $30.00 $60.00
Airfare $300.00 $600.00
Hotel (per night) $206.00 $412.00
Car $100.00 $100.00
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9 of 11 Revision July 20, 2016
Gas $50.00 $50.00
Sub/trip $1,222.00
*GSA Per Diem (per
person
$64.00 $256.00
TOTAL $1,478.00
PTC#1 $1,478.00
PTC#2 $1,478.00
FC#1 $1,478.00
FC#2 $1,478.00
Council $1,478.00
TOTAL $7,390.00
Principal $195
Sr. Associate $145
Associate $125
Jr. Associate $ 85
TOTAL PROJECT BUDGET (NTE) $30,900.00
DocuSign Envelope ID: FA379FE4-08A6-429F-B0E3-736223849C1F
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AMENDMENT NO. 1
Deliverables
Proposed Hours and Budget
Jr.
Associate Associate Financial
Analyst
Sr.
Associate Principal Total
Hours Not To
Exceed
Cost
California Ave Parking Management Study
Completion of a California Ave Parking
Management Study including all associated data
collection and intercept surveys Data Collection
Data Collection Visit
Month 1: Thursday &
Saturday vehicle
occupancy counts within
defined CA Ave study
area
38
70
0
42
12
162
$ 17,930.00
Data Collection Visit
Month 2: Thursday &
Saturday vehicle
occupancy counts within
defined CA Ave study
area
36
58
0
38
12
144
$ 16,060.00
Each data collection effort outlined above includes labor for preparation, data collection completion, and data cleaning and
analysis. Intercept Survey
Month 1: Friday
intercept survey
distribution &
intercept survey analysis
12
8
0
6
2
28
$ 2,920.00
Month 2: Friday
intercept survey
distribution &
intercept survey analysis
12
8
0
6
2
28
$ 2,920.00
Gap Analysis
Gap analysis of current
parking regulations and
usage
15
15
0
12
12
54
$ 6,630.00
Financial Strategies
Development of a
pricing and
management strategy
to maximize the utility
of existing parking,
including specific
recommendations on
pricing and timeline
for implementation
6
10
24
4
4
48
$ 6,720.00
Stakeholder Meetings
Participate
in two (2)
key
stakeholder
meetings
0 8 0 18 12 38 $ 5,710.00
TOTAL $ 58,890.00
DocuSign Envelope ID: FA379FE4-08A6-429F-B0E3-736223849C1F
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CA AVE Parking Management Study Travel
Item Cost/person Not to Exceed Cost
Taxi $30.00 $90.00
Airfare $300.00 $900.00
Hotel (per night) $206.00 $2,472.00
Car $200.00 $200.00
Gas $125.00 $125.00
Sub/trip $3,787.00
*GSA Per Diem (per person) $ 64.00 $960.00
TOTAL $4,747.00
DATACOL1 $4,747.00
DATACOL2 $4,747.00
PRESENT1 $1,478.00
TOTAL $10,972.00
AMENDMENT NO. 1 Total Not To Exceed Cost $69,862.00
DocuSign Envelope ID: FA379FE4-08A6-429F-B0E3-736223849C1F
Certificate Of Completion
Envelope Id: FA379FE408A6429FB0E3736223849C1F Status: Sent
Subject: Please DocuSign: S18169410 DIXON AMENDMENT NO 1.pdf
Source Envelope:
Document Pages: 11 Signatures: 0 Envelope Originator:
Supplemental Document Pages: 0 Initials: 0 Christopher Anastole
Certificate Pages: 2
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US &
Canada)
Payments: 0 250 Hamilton Ave
Palo Alto , CA 94301
chris.anastole@cityofpaloalto.org
IP Address: 12.220.157.20
Record Tracking
Status: Original
9/5/2017 3:30:43 PM
Holder: Christopher Anastole
chris.anastole@cityofpaloalto.org
Location: DocuSign
Signer Events Signature Timestamp
Julianne Dixon
julie@dixonresourcesunlimited.com
President
Security Level: Email, Account Authentication
(None)
Sent: 9/5/2017 3:36:38 PM
Viewed: 9/5/2017 7:38:41 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Sherry Nikzat
Sherry.Nikzat@CityofPaloAlto.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Elizabeth Egli
elizabeth.egli@cityofpaloalto.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Yolanda Cervantes
Yolanda.Cervantes@CityofPaloAlto.org
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
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