HomeMy WebLinkAboutCMR-2960
City of Palo Alto (ID # 2960)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 7/23/2012
July 23, 2012 Page 1 of 3
(ID # 2960)
Summary Title: Internet Systems Consortium Master Services Agreement
Title: Request for Approval of Master Service Agreement Between the City of
Palo Alto and Internet Systems Consortium, Inc. For Internet Connectivity
Services
From: City Manager
Lead Department: IT Department
Recommendation
Staff recommends that the Council approve a master services agreement between the City of
Palo Alto and the Internet Systems Consortium, Inc. for internet connectivity and transit
services, and authorize the City Manager or his designee to sign the agreement in the amount
of approximately $20,000 per year, for a five-year term.
Discussion
As part of an unofficial arrangement, ISC has been providing Internet access to the City of Palo
Alto for approximately 17 years. In April 2011, ISC agreed that it would continue to provide
Internet connectivity to the City until either a formal agreement was developed or until the City
transitioned to a new Internet service provider. On November 2011, the City issued a request
for proposals (RFP) for Internet connectivity and transit services.
Summary of Solicitation Process
Proposal Description
Proposed Length of Project 36 months
Number of Proposals Mailed 12
Total Days to Respond to
Proposal
26
Pre-proposal Conference Date November 17, 2011
Number of Attendees 5
Number of Proposals Received 5
Company Name Location
July 23, 2012 Page 2 of 3
(ID # 2960)
1. Internet Systems Consortium Redwood City, CA
2. Fiber Internet Center Palo Alto, CA
3. Integra Telecom Sacramento, CA
4. Unwired Ltd. Berkeley, CA
5. Sonic Santa Rosa, CA
Range of Proposal Amounts
$800 to $2,500 per month (base rate)
The RFP process allows the City to negotiate the price of the services and term of the contract
upon selection of the successful firm.
An evaluation committee consisting of Information Technology Department staff members
reviewed the proposals. The committee carefully reviewed each firm's qualifications and
submittal in response to the criteria identified in the RFP. ISC was selected because it best met
the selection criteria identified in the proposal, including its experience, plans for transition of
service to a new connection located at City Hall, service level commitment, and cost of service.
On April 12, 2012, the City entered into a master service agreement with ISC (contract number
S12142602) in the amount of approximately $20,000 per year. The agreement proposes a five-
year contract term requiring Council approval (the Palo Alto Municipal Code only authorizes the
City Manager to contract for terms up to three years). Staff requests that the City Council
approve a five-year term agreement with the Internet Systems Consortium, Inc. (ISC) for
Internet connectivity and transit services.
Resource Impact
Funds for the agreement are part of the Information Technology Department FY 2012-13
Operating Budget.
Policy Implications
This agreement does not represent any change to existing City policies.
Environmental Review
Approval of this agreement does not constitute a project under the California Environmental
Quality Act (CEQA); therefore, not environmental assessment is required.
Attachments:
Attachment A - ISC Agreement (PDF)
Prepared By: Melissa Cavallo, Financial Analyst
Department Head: Jonathan Reichental, Chief Information Officer
July 23, 2012 Page 3 of 3
(ID # 2960)
City Manager Approval: ____________________________________
James Keene, City Manager