HomeMy WebLinkAboutStaff Report 8314
City of Palo Alto (ID # 8314)
City Council Staff Report
Report Type: Consent Calendar Meeting Date: 8/14/2017
City of Palo Alto Page 1
Summary Title: Request for Approval to Purchase Self-Contained Breathing
Apparatus (SCBA)
Title: Approval of a Contract With Bauer Compressors in the Amount of
$697,519 for the Purchase of Fire Fighting Self-Contained Breathing
Apparatus, Face Masks, Air Cylinders, Maintenance and Support Equipment,
and Authorize the City Manager to Negotiate and Execute Related Change
Orders Not-to-Exceed $102,481
From: City Manager
Lead Department: Fire
Recommendation
Staff recommends that Council:
1. Approve and authorize the City Manager or his designee to make purchases from
the attached quote with Bauer Compressors in an amount not-to-exceed
$697,519 in total purchase orders for the acquisition of Self-Contained-
Breathing-Apparatus (SCBA), face masks, air cylinders, and maintenance and
support equipment manufactured by Mine Safety Appliance, Co. (MSA) as part
of the Capital Improvement Program project FD-18000; and
2. Authorize the City Manager or his designee to negotiate and approve one or
more revisions to quote from Bauer Compressors for related, additional but
unforeseen work or equipment that may develop during the project, the total
value of which shall not exceed $102,481 in total purchase orders.
Background
The Fire Department’s SCBAs have reached the end of their useful service life. SCBAs
provide respiratory protection to firefighters operating in dangerous atmospheres.
SCBAs are essential safety equipment that allow firefighters to enter immediately
dangerous to life or health (IDLH) environments, and SCBAs are required to conduct
rescue, firefighting, and hazardous materials mitigation operations. Federal and State
Occupational Safety and Health Agencies (OSHA) strictly mandate SCBA use and the
Fire Department must comply with these regulations. Firefighter health and safety are
paramount, as is the ability to effectively serve the community.
City of Palo Alto Page 2
On June 27, 2017, Council approved Capital Improvement Project FD-18000 in the
amount of $800,000 to replace the SCBAs for the Fire Department.
Discussion
The Fire Department inventory of SCBAs are between nine (9) and twenty (20) years
old, have become costly to maintain and repair, and the safety technology is outdated.
Industry standards recommend a 10-year replacement cycle due to safety and
technology advances as well as the exposure to hazardous environments.
The United States Department of Labor, Occupational Safety and Health Standards
require that the City provide firefighters with personal protective equipment to include
respiratory protection (Standards – 29 CFR 1910.134). California Occupational Safety
and Health Administration (Cal OSHA) standards augment those developed by Federal
OSHA. Cal OSHA Title 8 Regulations mandate respiratory protection using SCBAs (Title
8, Subchapter 7, Group 16, Article 107, Subsection 5144 – Respiratory Protection).
Many of the standards were developed as a direct result of workplace accidents
resulting in injury or death.
In addition to the OSHA requirements, the National Fire Protection Association (NFPA)
sets technical standards for SCBAs. NFPA Standards ensure that current respiratory
protection and safety technology is incorporated into an important component of
firefighter personal protective equipment (PPE). The two standards that apply to SCBAs
are NFPA 1981: Standards on Open Circuit Self-Contained Breathing Apparatus for
Emergency Services, and NFPA 1982: Selection, Care and Maintenance of Open Circuit
Self Contained Breathing Apparatus. The NFPA recommends that SCBAs be replaced
every 10 years.
The goals for compliance and standards are:
Firefighter safety
Professional performance to recognized standards
Reduced exposure to liability.
In anticipation of the SCBA replacement, the Fire Department, in conjunction with
regional fire agencies, conducted extensive field testing of models from three different
manufacturers. These included Scott Safety, Interspiro, and MSA. The MSA SCBAs were
rated as the most suitable for the Fire Department through a series of objective tests.
The MSA SCBA is designed to the current NFPA standards. Of importance, the
recommended SCBA includes an advanced safety feature which allows firefighters to
see through smoke. Known as an integrated thermal imagining camera (TIC), this
makes the MSA unique compared to the other tested models. A summary of MSA’s
proprietary features that supported this recommendation are included in Attachment A.
City of Palo Alto Page 3
Bauer Compressors is the sole distributor of MSA SCBAs in California (Attachment B).
The Fire and Purchasing Departments have reviewed the quote to ensure a competitive
price and compliance with City Policies.
To maintain firefighter safety and standardization, all of the equipment is recommended
to be replaced at once. Each firefighter is issued a mask that is uniquely sized and
fitted to their face. This face mask is a part of the Department-issued PPE and each
mask must fit with the harness assembly. The face mask is not universal and must be
paired with the appropriate SCBA. Using SCBAs from different manufacturers would be
confusing for firefighters, expensive and cumbersome.
To support fire service regionalization in Santa Clara County, the Fire Department
“dropped borders” with the Mountain View Fire Department essentially creating a single
response force for all service calls within the Cities of Palo Alto and Mountain View as
well as Stanford University. When providing firefighting or technical rescue services
that require the use of an SCBA, the safety benefits of the same model are
immeasurable. Both agencies are purchasing the MSA SCBA which creates a group
purchase resulting in lower costs.
This standardized SCBA will provide both departments the ability to deliver seamless
services and would support opportunities to join resources for training, repairs,
maintenance, and annual OSHA testing.
Resource Impact
Funding for the replacement of SCBA’s in the amount of $800,000 is included in the
Fiscal Year 2018 Capital Improvement Plan project FD-18000, adopted by Council on
June 27, 2017. The cost of outfitting the Fire Department with new SCBAs is $697,519
(Attachment C). There is a $102,481 contingency for any changes or additions to the
quoted equipment purchase. Staff will acquire the equipmented through individual
purchase orders that in total will not exceed $697,519 and the contingency amount of
$102,481.
As part of ongoing contract negotiations, Staff anticipates that Stanford will contribute
23% of the total cost, or approximately $160,429, plus any change orders.
Policy Implications
There are no impacts or changes to City Policy.
Timeline
The purchase of the SCBA assemblies will happen as soon as possible after Council
approval. The plan is to have all equipment on site by January 2018 and in service by
February 2018.
City of Palo Alto Page 4
Environmental Review
This project is not subject to CEQA pursuant to Title 14 California Code of Regulations
Section 15061(b)(3).
Attachments:
Attachment A: Justification for MSA G1
Attachment B: Bauer-Palo Alto FD-Santa Clara FD-7-7-17
Attachment C: Palo Alto FD-2017-Q3-1-G1 SCBA
Justification for the purchase of the MSA G1 Self-Contained Breathing Apparatus (SCBA)
There are several safety features on the MSA G1 SCBA that are proprietary and innovative. These
features do not exist on the brands of other SCBA’s and are the reasons why the PAFD has selected this
particular SCBA over any other brand.
1) Yellow LED’s that signal 50% air volume. At 50% air, OSHA recommends that a firefighter exit
the hazardous area to ensure that they have enough breathable air to exit the structure. On the
MSA G1, two flashing yellow lights appear in the face piece indicating 50% air and alerting the
firefighter that it is time to exit the structure. In addition, four (4) Buddy Lights on the back of
the SCBA, the PASS Console and the top button on the user’s regulator also turn to yellow to
alert nearby firefighters that the user is at 50% air. This feature increases situational awareness
on the fireground.
2) Universal Air Connection (UAC) with auto illumination. The MSA G1 is also the only SCBA with
Auto Illumination of the UAC. At the same time that the low air warning activates, the SCBA
sounds its primary end of service time indicator (a bell). When the bell activates, a white light
automatically shines on the user’s UAC fitting. This greatly enhances firefighter safety by
allowing the Rapid Intervention Team (RIT) to see where they need to connect emergency air.
3) Thermal Imaging Camera built into the SCBA PASS Console. A Thermal Imaging Camera (TIC)
was adopted by the fire service to enhance rescue and suppression capabilities by allowing
firefighters to see into spaces that might otherwise be invisible due to heavy smoke. Fire and
people can be identified and accessed much sooner because of this technology. The MSA G1 is
the only SCBA in the fire service that provides a thermal imaging sensor integrated in the user’s
SCBA Personal Alert Safety System (PASS). This technology allows the user to switch from
reading their cylinder pressure to seeing a thermal image on their LCD screen. This reduces the
amount of gear carried by the fire fighter and provides each member self-rescue technology in
the event they become lost or disoriented in a structure fire.
4) 100 percent electronic free face piece. Utilizing proprietary technology, the G1 SCBA offers an
in mask display, voice amplification, and thermal imaging without mounting electronics onto the
fire fighter’s face piece. This greatly diminishes the profile on the mask, which in turn, reduces
the chance for it to snag or be dislodged while in use. In addition, it lessens the weight carried
on the fire fighter’s face, decreasing the chance for head and neck injury.
In addition to these valuable safety features, the MSA G1 also offers the only SCBA with a Rechargeable
Battery. The MSA G1 operates on the industry’s only rechargeable and environmentally friendly power
supply. Not only does this battery eliminate the use of alkaline batteries that would be discarded into
landfills, it greatly reduces the cost of purchasing alkaline batteries over the life of the battery.
These are the features that have convinced us to purchase the MSA G1 SCBA.
July 7, 2017
Deputy Fire Chief Catherine Capriles
Palo Alto Fire Department
250 Hamilton Ave
Palo Alto, CA 94301
Dear Deputy Chief Capriles:
Thank you, Palo Alto Fire Department for your interest in the MSA product line.
This letter confirms that Bauer Compressors is the only MSA distributor for the
Municipal Fire Service Market for Santa Clara County, California for both the sale
and CARE certified authorized service of MSA SCBA and SCBA accessories.
By way of background, in the fire service / first responder markets, MSA imposes
specific requirements upon our distributors, which can result in a small number of
distributors authorized to call upon a particular region. We impose these
requirements because the equipment we manufacture and sell requires the
involvement of partners with special knowledge, training and experience. Accordingly
MSA’s distributors are obligated to acquire and maintain extensive knowledge,
training, and experience necessary to properly educate, assist and service our end
user customers before, during and after the sale. MSA’s fire service / first responder
distributor qualification requirements are likewise intended to ensure the highest
possible end user customer experience.
If you desire additional information about MSA, its product lines, or channel partners,
please do not hesitate to contact me. Thank you for your interest in our products.
Sincerely,
Scott McGuire
North American Sales Channels Specialist
Phone: 724-742-8028
Email: scott.mcguire@MSAsafety.com
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Quote:
Date: July 7, 2017
To:267 East Airway Blvd.
Livermore , CA 94551
www.bauersf.com
Phone:925 787 3155
Email:Catherine.Capriles@cityofpaloalto.org
Qty Part #Description LIST Price Unit Price Line Total
76 G1FS-442MA2C4LER
MSA G1 SCBA CONFIGURED:
SYSTEM_PRESSURE 4500 PSIG
CYLINDER_CONNECTION CGA Quick Connect
Remote Con
HARNESS Standard wth Chest Strap
CRADLE_TYPE Metal Band
LUMBAR_TYPE Adjustable Swivel Lumbar Pad
REGULATOR_TYPE Solid Cover Left Shd.
REGULATOR_HOSE_TYPE Continuous
EMERGENCY_BREATHING_SUPPORT Hose & Pouch
SPEAKER_MODULE Left Chest
PASS PASS Right Shoulder i-TIC
BATTERY_TYPE Rechargeable Lithium(HARNESS
DOES NOT INCLUDE CYLINDER OR MASK)
$9,320.50 $5,270.50 400,558.00$
148 10175708
Cyl. Assy, G1,RC,4500 psig,45min,LP,Pkgd &
Quick Connect Adapter (CUSTOM CYLINDER
LOGO & RED COLOR BAND)
$1,477.00 $799.00 118,252.00$
123 10156459
MSA G1 MASK CONFIGURED:
APPLICATION F FIRE
FACEBLANK_SIZE M MEDIUM
FACEBLANK_MATERIAL 1 HYCAR
NOSECUP M MEDIUM
HEAD_HARNESS 4 4 PT ADJUSTABLE
NECK_STRAP 0 NONE
REGULATOR_CONNECTION 1 FIXED PUSH TO
CONNECT
$392.00 $228.28 28,078.44$
9 10162403 Quick Connect Adapter for Fill Stations $450.00 $267.35 2,406.15$
1 10144231-SP G1 APR Adapter $113.00 $70.45 70.45$
6 10158385 Charging Station G1 $624.00 $374.40 2,246.40$
24 10148741-SP Battery Pack G1 rechargeable $343.00 $205.70 4,936.80$
5 A-G1FS442MA2C4LAR
G1 SCBA (HAZMAT) PASS DIVICE DISABLED* (LESS
MASK & CYLINDER)$7,620.50 $4,439.00 22,195.00$
14 10175710
Cyl. Assy, G1,RC,4500 psig,60 min,LP,Pkgd &
Quick Connect Adapter (2-RIT, 10-HAZMAT, 2-
AIRCART) CUSTOM CYLINDER LOGO & RED COLOR
BAND)
$1,816.00 $998.12 13,973.68$
75 10083875 Key Tag, G1, Motorola APX Radio $38.00 $23.69 1,776.75$
2 10158407 Tag Reader Writer, G1 $624.00 $389.08 778.16$
1 10164448 Deluxe G1 Tool Kit $4,794.00 $2,820.00 2,820.00$
1 10107535 Technical Rescue Cart $6,071.33 $3,997.30 3,997.30$
9 484225 PVC Airline Hose, 100ft Sections $357.62 $218.78 1,969.02$
6 631870 CEJN Socket Female Quick-Disconnect $91.00 $55.67 334.02$
3 479026 CEJN Male Locking Quick-Disconnect $17.89 $10.94 32.82$
6 479009 CEJN Locking Socket Assembly $141.47 $86.47 518.82$
1 10100435 Posi Chek Test Software MSA $1,115.00 $655.88 655.88$
76 N/A
Additional 5-year warranty on each i-TIC Thermal
Imaging Cameras for G1 SCBA $500.00 $275.00 20,900.00$
5 N/A
MSA SCBA Technicial Class for 5 individuals
hosted by Palo Alto FD/ BAUER $850.00 $0.00 -$
3 A-PCG41DA2P1
PREMAIRE CADET ESCAPE G1: KEVLAR BAG
CARRIER, SHOULDER STRAP, 10-MIN CARBON
ESCAPE CYLINDER, G1 2ND STAGE, MED G1 MASK,
Cejn STEEL AIRLINE FITTING, HARD CASE
$2,420.00 $1,676.16 5,028.48$
2 10169711
G1 RIT PACK 4500 PSI, QUICK FILL HOSE, G1 2ND
STAGE, MED MASK $5,158.00 $4,198.54 8,397.08$
Subtotal 639,925.25$
9.00%$57,593.27
Shipping and
Handling $0.00
Total 697,518.52$
Palo Alto Fire Department
Chief Catherine Capriles
Note: Prices do not include shipping/handling charges or sales tax unless specified. Quotation
prices are valid for 60 days. Call 925-449-7210 if past expiration date. Thank you for the
opportunity to submit this quotation. If you have any questions please give us a call.
Sincerely,
Dan Kroetch
Phone: +1 (925) 449-7210
Cell: +1 (510) 909-6157
Fax: + 1 (925)-449-7201