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HomeMy WebLinkAbout2003-01-13 City Council (3)TO:HONORABLE CITY COUNCIL FROM:CITY MANAGER DEPARTMENT: POLICE DATE: SUBJECT: JANUARY 13, 2003 CMR:103:03 APPROVAL OF CONTRACT BETWEEN THE CITY OF PALO ALTO AND TELECOMMUNICATIONS ENGINEERING ASSOCIATES (TEA)IN THE AMOUNT OF $131,716 FOR THE PURCHASEAND INSTALLATION OF A REPLACEMENT FIRE STATION ALERTING SYSTEM RECOMMENDATION Staff recommends that Council authorize the City Manager to execute a contract with Teleconmaunications Engineering Associates (TEA) in the amount of $131,716 for the purpose of purchasing and installing a replacement Fire Station Alerting System. BACKGROUND The Station Alerting System is the mechanism whereby fire station personnel are alerted by Emergency 9-1-1 staff of emergency calls for service. The alerting system is wired from City Hall to each of the eight fire stations. Based on the type of response and location of the emergency, a tone is transmitted to each specific station that results in the activation of bells and lights at the station. Additionally, a signal is’ sent over the normal radio frequency and the City’s wiring to the stations to ensure notification. Concurrent with the tones, a voice dispatch of the call by a dispatcher goes out over the fire station’s public address system. Copies of the calls from the Computer Aided Dispatch (CAD) system are also sent to printers in the fire stations. CMR:103:03 Page 1 of 4 As part of the Fiscal Year 1991-92 CIP budget, Council approved $189,283 for a multi-phased project to upgrade the Fire Department’s computer and telecon~--nunications technology. Phases I through III of the project covered the needs analysis and procurement of a Fire records management system. Phase IV will replace the existing station notification system with a new fire station alerting system. The current alerting system is nearly 30 years old, and because replacement parts are no longer available, is difficult to maintain. Police Department Communications technicians have had to create makeshift parts in order to keep the system operational. It is imperative that a new system be purchased and implemented as soon as possible. Police staff have completed a walk-through and updated the requirements and costs since the original bid award in 1997. The contract being recommended for approval represents the updated costs for this project. A copy of the contract and ¯ updated project Scope of Work are provided in Attachment A. While the City Council appropriated the funds via authorization of a Budget Amendment Ordinance (BAO) in February 2002 (CMR 149:02) to complete the "build" or implementation phase of this project, the Council did not approve the actual contract. In the past several months, Police staff has worked with the vendor to finalize the contract. DISCUSSION Bid Process A competitive bid process (RFP #’89611, issued July 10, 1996) was conducted and bid packets were sent to Zetron, Motorola and Telecommunications Engineering Associates, the three qualified vendors for these types of services. Both Zetron and Motorola submitted letters to the City declining to submit bid responses for the project and, in 1997, the project was awarded to Telecommunications Engineering Associates of San Carlos. A short a~eement was issued in 1997 for the needs assessment and desig-n phase of the project, to ascertain the specific costs for the project (Attachment B). Because of conflicting priorities and heavy workload in the Administrative Services Department, this contract was delayed in getting back to Council for final approval. Inflationary cost adjustments from the original 1997 quote of $117,392 were negotiated following approval of a BAO by City Council funding the additional dollars required for the project in February 2002 (CMR 149:02). CMR:103:03 Page 2 of 4 The programming changes for the interface between the new station alerting system and the Police Department’s CAD vendor, was approved by Council under a separate contract with PSSI on October 2!, 2002 (CMR 349:02). Proiect Delay Although a critical public safety system, this project has taken a significantly longer period of time to move forward due to the lack of staff expertise in the Fire Department with this type of complex technology (the original project manager), an increased workload in the purchasing with staff committed to the RAFTS project and, additionally, conflicting priorities with other technology projects already in prowess. RESOURCE IMPACT The cost for the replacement station alerting system is $131,716.Funding is currently provided for in CIP 19312. No new monies are required. POLICY IMPLICATIONS This agreement is consistent with existing City policy. TIMELINE Once approved, it is anticipated that this project will be complete by April 2003. ENVIRONMENTAL REVIEW This project is exempt from the requirements of the California Environmental Quality Act (CEQA), pursuant to Section 15301 of the CEQA guidelines. ATTACHMENTS Attachment A: TEA Contract Attachment B: A~eement between TEA and City from 1997 Attachment C: CMR 149:02 CMR:103:03 Page 3 of 4 PREPARED BY: SHERYL A. CONTOIS Technical Services Coordinator DEPARTMENT HEAD: PATRICK Chief of Police CITY MANAGER APPROVAL: HARRISON Assistant City Manager CNIR: 103:03 Page 4 of 4 CONTRACT NO. BETWEEN THE CITY OF PALO ALTO AND DARYL D. JONES,. INC., dba TELECOMHI!NICATIONS ENGINEERING ASSOCIATES, A CORPORPORATION FOR INSTALLATION SERVICES ATTAC H M | This Contract No.is entered into O~-iq-o~, by and between the CITY OF PALO ALTO, a chartered city and a municipal corporation of the State of California ("CITY"), and DARYL D. JONES, INC., dba TELECOMMUNICATIONS ENGINEERING ASSOCIATES, a corporation located at 1160 Industrial Road, #15, San Car!os, California 94070 ("CONTRACTOR"). RECITALS: WHEREAS, CITY desires acquisition of equipment and certain installation and maintenance services of the City’s Fire Station Ringdown System (~Services"), as more fully described in Exhibit "A~; and WHEREAS, CITY desires to engage CONTRACTOR, including its emp!oyees, if any, in providing the Services by reason of its qualifications and experience in performing such Services, and CONTRACTOR has offered to provide the Services on the terms and in the manner set forth herein; NOW, THEREFORE, in consideration of the covenants, terms, conditions, and provisions of this Contract, the parties agree: SECTION ! - TERM i.I This Contract wil! commence on the date of its execution by CITY. The obligation of CONTP~CTOR to perform the Sel~vices wil! commence in accordance with the project schedule set forth in Exhibit "B". Time is of the essence of this Contract. in the event that the Services are not completed within the specified time schedule on account of CONTRACTOR’s default, CITY’s city manager will have the option of extending the time schedule for any period of time. This provision will not preclude the recovery of damages for delay caused by CONTRACTOR. SECTION 2 CONTRACTOR -QUALIFICATIONS,STATUS,AND DUTIES OF 2.1 CONTRACTOR represents and warrants that it has the expertise and professional qualifications to furnish or cause to be [urnished the Services. CONTRACTOR further represents and warrants that the project director and every individual charged with the 020823 sdl 00%4174 performance of the Services under this Contract are duly licensed or certified by the State of California, to the extent such licensing or certification is required by law to perform the Services. 2.2 In reliance on the representation and warranty set forth in Section 2.1, CITY hires CONTRACTOR to perform, and CONTP~hCTOR covenants and agrees that it will furnish or cause to be furnished, the Services. 2.3 CONTRACTOR will assign Daryl Jones as the project director to have supervisory responsibility for the performance, progress, and execution of the Services. If circumstances or conditions subsequent to the execution of this Contract cause the substitution of the project director for any reason, the appointment of a substitute project director wil! be subject to the prior written approval of the project manager. 2.4 CONTR_hCTOR represents and warrants that it wil!: 2.4.1 Procure all permits and licenses, pay all charges and fees, and give al! notices which may be necessary and incident to the due and lawful prosecution of the Services; 2.4.2 Keep itself fully informed of all existing and future Federa!, State of California, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Contract, any materials used in CONTRACTOR’s performance under this Contract, or the performance of the Services; 2.4.3 At all times obse_rve and comply with, and cause its emp!oyees and contractors (and consultants), if any, who are assigned to the performance of this Contract to observe and comply with, the laws, ordinances, regulations, orders and decrees mentioned above; and 2.4.4 Wil! report immediately to the project manager, in writing, any discrepancy or inconsistency it discovers in the laws, ordinances, regulations, orders, and decrees mentioned above inrelation to any plans, drawings, specifications or provisions of this Contract. 2.5 Any reports, information, data or other materia! given to, or prepared or assembled by, CONTKhCTOR or its contractors, if any, under this Contract wil! become the property of CITY and wi!l not be made available to any individua! or organization by CONTKhCTOR or its contractors, if any, without the prior written approva! of the city manager. 020823 sdl 00.~4.174 2.6 CONTP~hCTOR will provide CITY with one (i) copy of the documents identified on Exhibit "B" and one (!) copy of the final report, if any, which may be required under this Contract, upon completion and acceptance of each report by CITY. 2.7 If CITY requests additional copies of reports, drawings, specifications or any other material which CONTRACTOR is required to furnish in limited quantities in the performance of the Services, CONTRACTOR will provide such additional copies and CITY will compensate CONTRACTOR for its duplication costs. 2.8 CONTRACTOR will be responsible for employing or engaging al! persons necessary to perform the Services. Al! contractors of CONTRACTOR will be deemed to be directly controlled and supervised by CONTKhCTOR, which will be responsible for their performance. If any employee or contractor of CONTKhCTOR fails or refuses to carry out the provisions of this Contract or appears to be incompetent or to act in a disorderly or improper manner, the emp!oyee or contractor wil! be discharged immediately from further performance under this Contract on demand of the project manager. SECT!ON 3 -DUTIES OF CITY 3.1 CITY wil! furnish or cause to be furnished the specified services set forth in Exhibit ~A" and such other information regarding its requirements as may be reasonably requested by CONTRACTOR. 3.2 The city manager will represent CITY for all purposes tinder this Contract. Sheryl Contois, Coordinator Technical Services Division is designated as the project manager for the city manager. The project manager will supervise the performance, progress, and execution of the Services, and will be assisted by Bruce Martin, the Battalion Chief. 3.3 If CITY observes or otherwise becomes aware of any default in the performance of CONTPJ~CTOR, CITY will use reasonable efforts to give written notice thereof to CONTRACTOR in a timely manner. SECTION 4 - COMPENSATION 4.1 !n consideration of the full performance of the installation Services, including acquisition of a!l equipment/materials, by CONTRACTOR, CITY wi!l pay CONTRACTOR a total sum not to exceed One Hundred Thirty-One Thousand Seven Hundred Sixteen dollars ($131,716.00) payable within thirty (30) days of submission by CONTRACTOR of its itemized billings, in triplicate, in accordance with the Cost Quotation set forth in Exhibit "A" and the payment schedule set forth in Exhibit "B~. The 020823 sdl 0044174 3 The total cost of the services, including acquisition costs of equipment and materials, tax and shipping wil! in no event exceed the amoum_t of One Hundred Thirty One Thousand Seven Hundred Sixteen Do!lars ($131,716.00). SECTION 5 -AUDITS 5.1 CONTKhCTOR will permit CITY to audit, at any reasonable time during the term of this Contract and for three (3) years thereafter, CONTPshCTOR’s records pertaining to matters covered by this Contract. CONTKhCTOR further agrees to maintain and retain such records for at least three (3) years after the expiration or earlier termination of this Contract. SECTION 6 INDEMNITY 6.1 CONTPJ%CTOR agrees to protect, indemnify, defend and hold harmless CITY, its Counci! members, officers, employees and agents from any and al! demands, claims, or liability of any nature, including death or injury to any person, property damage or any other !oss, caused by or arising out of CONTP~hCTOR’s, its officers’, agents’, subcontractors’ or.employees’ negligent acts, errors, or omissions, or willful misconduct, or conduct for which applicable law may impose strict liability on CONTRhCTOR in the perf-ormance of or failure to perform its obligations under this Contract. SECTION 7 -WAIVERS 7.1 The waiver by either party of any breach or violation of any covenant, term, condition or provision of this Contract, or of the provisions of any ordinance or law, will not be deemed to be a waiver of any other term, covenant, condition, provisions, ordinance or law, or of any subsequent breach or violation of the same or of any other term, covenant, condition, provision, ordinance or law. The subsequent acceptance by either party of any fee or other money which may become due hereunder wil! not be deemed to be a waiver of any preceding breach or violation by the other party of an?- term, covenant, condition or provision of this Contract or of any applicable law or ordinance. 7.2 No payment, partial payment, acceptance, or partial acceptance by CITY will operate as a waiver on the part of CITY of any of its rights under this Contract. SECTION 8 -INSUPJ~NCE 8.1 CONTKhCTOR, at its sole cost and expense, will obtain and maintain, in ful! force and effect during the term of this Contract, the insurance coverage described in Exhibit "C", insuring not only CONT~hCTOR and its contractors, if any, but also, 020823 sdl 0044174 4 with the exception of workers’ compensation, and employer’s liability insurance, naming CITY as an additiona!insured concerning CONTP~.CTOR’s performance under this Contract. 8.2 All insurance coverage required hereunder wil! be provided through carriers with Best’s Key Rating Guide ratings of A:VII or higher which are admitted to transact insurance business in the State of California. Any and a!l contractors of CONT~_CTOR retained to perform Services under this Contract wi!l obtain and maintain, in ful! force and effect during the term of this Contract, identical insurance coverage, naming CITY as an additional insured under such policies as required above. 8.3 Certificates of such insurance, preferably on the forms provided by CITY, will be filed with CITY concurrently with the execution of this Contract. The certificates will be subject to the approval of CITY’s risk manager and will contain an endorsement stating that the insurance is primary coverage and wil! not be canceled or altered by the insurer except after filing with CITY’s city clerk thirty (30) days’ prior written notice of such cancellation or alteration, and that the City of Palo Alto is named as an additiona! insured except in policies of w°rkers!~ compensation, emp!oyer’s liability, an£ ~,f~.~,~ _~i~Liiit]~ insurance. Current certificates of such insurance wil! be kept on file at all times during the term of this Contract with the city clerk. 8.4 The procuring of such required policy or policies of insurance wil! not be construed to limit CONTPJ~CTOR’s liability hereunder nor to fulfill the indemnification provisions of this Contract. Notwithstanding the policy or policies of insurance, CONTRACTOR wil! be obligated for the ful! and tota! amount of any damage, injury, or !oss caused by or directly arising as a result of the Services performed under this Contract, including such damage, injury, or loss arising after the Contract is terminated or the term has expired. SECTION 9 -WORKERS’ COMPENSATION 9.1 CONTRACTOR, by executing this Contract, certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and certifies that it wil! comply with such provisions, as applicable, before commencing the performance of the Serm-ices. // // 020823 sdl 00~.~.174 5 SECTION I0 - SERVICES TEPSMiNATION OR SUSPENSION OF CONTP~hCT OR i0.! The city manager may suspend the perfo_rmance of the Services, in whole or in part, or terminate this Contract, with or without cause, by giving thirty (30) days’ prior written notice thereof to CONTKhCTOR. Upon receipt of such notice, CONTP~.CTOR will immediately discontinue its performance of the Services. 10.2 CONTKhCTOR may terminate this Contract orsuspend its performance of the Services by giving thirty (30) days’ prior written notice thereof to CITY, but only in the event of a substantia! failure of performance by CITY or in the event CITY indefinitely witb~_olds or withdraws its request for the initiatio~ or continuation of the Services to be performed. 10.3 Upon such suspension or termination by CITY, CONTP~hCTOR wil! be paid for the Services actually rendered to CITY on or before the effective date of suspension or termination; provided, however, if this Contract is suspended or terminated on account of a default by CONTK~CTOR, CITY wil! be obligated to compensate CONTRACTOR only for that portion of the Services which are of direct and immediate benefit to CITY, as such determination may be madeby the city manager acting in the reasonable exercise of her discretion. 10.4 Upon such suspension or termination, CONTP~hCTOR will deliver to the city manager immediately any and all copies of studies, sketches, drawings, computations, and other data, whether or not completed, prepared by CONTKhCTOR or its contractors, if any, or given to CONTRACTOR or its contractors, if an?-, in connection with this Contract. Such materials will become the property of CITY. 10.5 The failure of CITY to agree with CONTKhCTOR’s independent findings, conclusions, or recommendations, if the same are called for under this Contract, on the basis of differences in matters of judgment, wi!l not be construed as a failure on the part of CONTRACTOR to fulfill its obligations under this Contract. SECTION !i -ASSIGNMENT ii.I This Contract is for the personal services of CONTP~hCTOR, therefore, CONT~hCTOR wil! not assign, transfer, convey, or otherwise dispose Of this Contract or any right, title or interest in or to the same or any part thereof without the prior written consent of CITY. A consent to one assignment wil! not be deemed to be a consent to any subsequent assignment. Any assignment made without the approval of the city manager wil! be void and, at the option of th~ city manager, this Contract may be 020823 sdl 0044.174 terminated. law. This Contract will not be assignable by operation of SECTION 12 -NOTICES 12.1 All notices hereunder will be given in writing and mailed, postage prepaid, by certified mail, addressed as fol!ows: To CITY:Office of the City Clerk City of Pa!o Alto Post Office Box 10250 Palo Alto, CA 94303 above To CONTP~hCTOR: Attention of the project director at the address of CONTRACTOR recited SECTION 13 -CONFLICT OF INTEREST 13.1 In accepting this Contract, CONTP~hCTOR covenants that .it pre~sently has no interest, and wil! not acquire any interest, direct or indirect, financia! or otherwise, which would conflict in any manner or degree with the performance of the Services. 13.2 CONTP~CTOR further covenants that, in the performance of this Contract, it will not emp!oy any contractor or person having such an interest. CONTPJ~CTOR certifies that no person who has or will have any financia! interest under this Contract is an officer or emp!oyee of CITY; this provision wil! be interpreted in accordance with the applicable provisions of the Palo Alto Municipa! Code and the Government Code of the State of California. SECTION 14 -NONDISCRIMINATION 14.1 As set forth in the Palo Alto Municipal Code, no discrimination wil! be made in the employment of any person under this Contract because of the age, race, co!or, nationa! origin, ancestry, religion, disability, sexual preference or gender of that person. If the value of this Contract is, or may be, five thousand dollars ($5,000) or more, CONTKhCTOR agrees to meet a!l requirements of the Palo Alto Municipa! Code pertaining to nondiscrimination in employment, including completing the requisite form furnished by CITY and set forth in Exhibit "D" 14.2 CONTRACTOR agrees that each contract for services with an _ndependen~ provider will contain a provision substantially as follows: 020823 sdl 0044174 "[Name of Provider] wil! provide CONTKhCTOR with a certificate stating that [Name of Provider] is currently in compliance with al! Federal and State of California laws covering nondiscrimination in emp!oyment; and that [Name of Provider] wil! not discriminate in the employment of any person under this contract because of the age, race, co!or, national origin, ancestry, religion, disability, sexua! preference or gender of such person." 14.3 If CONTR~.CTOR is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of Federa! law or executive order in the performance of this Contract, it will be in default of this Contract. Thereupon, CITY will have the power to cancel or suspend this Contract, in whole or in part, or to deduct the sum of twenty-five dollars ($25) for each person for each calendar day during which such person was subjected to acts of discrimination, as damages for breach of contract, or both. Only a finding of the State of California Fair Emp!olyTnent Practices Commission or the equivalent federa! agency or officer wil! constitute evidence of a breach of this Con~_ac~ SECTION 15 -MISCELLanEOUS PROVISIONS 15.1~CONT_R~_CTOR represents and warrants that it has knowledge of the requirements of the Americans with Disabilities Act of 1990, and the Government Code and the Health and Safety Code of the State of California, relating to access to public buildings and accommodations for disabled persons, and relating to facilities for disabled persons. CONTRACTOR will comply with or ensure by its advice that compliance with such provisions wil! be effected in the performance of this Contract. 15.2 This Contract will be governed by the laws of the State of California, excluding its conflicts of law. 15.3 In the event that an action is brought, the parties agree that tria! of such action wil! be vested exclusively in the state courts of California or in the United States District Court for the Northern District of California in the County of Santa Clara, State of California. 15.4 The prevailing party in any action brought to enforce the provisions of this Contract may recover its reasonable costs and attorneys’ fees expended in connection with that action. 15.5 This document represents the entire and integrated agreement between the parties and supersedes a!l prior negotia- 020823 sdl 00~.-$4174 8 tions, representations, and contracts, either written or oral. This document may be amended only by a written instrument, which is signed by the parties. 15.6 Al! provisions of this Contract, whether covenants or conditions, wil! be deemed to be both covenants and conditions. 15.7 The covenants, terms, conditions and provisions of this Contract wil! apply to, and wil! bind, the heirs, successors, executors, administrators, assignees, and contractors, as the case may be, of the parties. 15.8 if a court of competent jurisdiction finds or rules that any provision of this Contract or any amendment thereto is void or unenforceable, the unaffected provisions of this Contract and any amendments thereto wil! remain in full force and effect. 15.9 All exhibits referred to in this Contract and any addenda, appendices, attachments, and schedules which, from time to time, may be referred to in any duly executed amendment hereto are by such reference incorporated in this Contract and wi!l be deemed to be a part of this Contract. 15.10 This Contract may be executed in any number of counterparts, each of which will be an original, but all of which together wil! constitute one and the same instrument. !5.11 This Contract is subject to the fiscal provisions of the Charter of the City of Palo Alto and the Pa!o Alto Municipa! Code. This Contract wil! terminate without any penalty (a) at the end of any fisca! year in the event that funds are not appropriated for the following fiscal year, or (b) at any tim6 within a fiscal year in the event that funds are only appropriated for a portion of the fisca! year and funds for this Contract are no !onger available. This Section 15.11 shal! take precedence in the event of a conflict with any other covenant, term, condition, or provision of this Contract. // // // // // // // 020823 sdl 00~-~-174 IN WITNESS WHEREOF, the parties hereto have by their duly 9uthorized representatives executed this Contract on the date first above written. APPROVED AS TO FO~94: APPROVED :~ CITY OF PALO ALTO Mayor / DARYL D. JONES,INC., dba ENGINEERING )e_@ation ASSOCI~gS, By: / Name: Title : By: Name: Title: Taxpayer Identification No. Attachments: EXHIBIT "A" ¯ EXHIB2T "B" ¯ EXHIBIT "C" ¯ EXHIBIT "D" ¯ (Compliance with Corp. Code 9 313 is re_quired if the entity on whose behalf this contract is signed is a corporation. in the alternative, a certified corporate resolution attesting to the signatory authority of the individuals signing in their respective capacities is acceptable) SCOPE OF PROJECT AND PATE SCHEDULE PROJECT &PAYMENT SCHEDULE & DELIVERABLES INSUP~CE NONDISCRIMINATION COMPLIanCE FOP~M 020823 sdl 00<~.174 10 CERTIFICATE OF ACKNOWLEDGEMENT- (Civil Code ~ 1189) SS. ’~ (~ 2002 before me,r\,u~ (7~~}~Q , a Notary 1 and for said County and State, meTsonally_ __ appeared ~t ~--(!~t~,~nally k~t~ -.= .~z--proved to me on _~ basis %f satisfactory evidence to be the person(s) whose name(s) ~/are ~bscribed to the within instrument a d acknowledged to me that f~/she/they executed~he same in~nher thezr authorized capac~/y(ies), and that by(~/her/their ature(s) on the instrument the person(s), or the enz~ty upon behalf of which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signatz{re of Notary Pub~_ic 020823 sdl 0044174 12 Exhibit "A" Palo Alto Police Department Fire Station Aletqing System -Statement of Work Summary TEA proposes to famish and install a *]re station alerting system based on the Zetron Model 6/26 family of products. An itemized Iist of equipment and services is attached to this statement of work. Existing Equipment And Facilities Most fire station PA speakers will be reused, even thougta many of the speakers have not been in service for several years. TEA shall reuse existing speaker wire and speakers where practical. The existing wireline facilities that connect the Communications Center with the ftre stations are a combination of City-owned cable and Pacific Bell facilities. Pacific Bell facilities are used only for the fire stations that are not equipped with City cable. It is important to note that the City’s cable was not designed for distal data communications, like the Zetron station alerting system uses. We believe that it will probably work satisfactorily, however we cannot guarantee its performance. The City should be prepared to use Pacific Be!l facilities if problems develop with the Ci{y cable. The circuits must be point-to-point, have an end-to-end loss of less than 20dB. Hum and noise must be !ower than -60dBm and be free from any measurable echo (with the line properly terminated at each end). TEA shall not be responsible for diagnosing or correcting problems with the City cane. Zetron Model 6/26 Equiomen_t_ TEA will configure the Zetron Model 6/26 system for communication over wireline. It will be setup for continuous polling to assure a fully supervised system. This design will provide a facility to immediately notify the dispatcher of a failure of the Zetron equipment or the wireline communications facilities. It will not be required to wait until a dispatch occurs to discover that there is a fault condition. The PA amplifiers and speakers at the fire stations will not be supervised.. In other words, the dispatcher will not be made aware of a fault condition if a PA system fails at aftre station. The Zetron station alerting system will be configured to support a computer printer at each fire station, however printers will not initially be provided. It will be possible to use the Zetron facilities tosend printed information to the stations if the City’s computer aided dispatch (CAD) system has the appropriate interface software. Telecommunications Engineering Associates 1 Palo Alto Police Department Fire Station Alerting System -Statement of Work Printers are not being provided as part of this project, however M1 of the communications components are included. The advantage to using the Zetron system to support the CAD printers is that no additional communications lines would be needed to the ftre station. The disadvantage to using the Zetron system to send printed data to the f~re stations is that the quantity of data must be kept relatively low. It will not be practical to send lengthy reports to station printers due to potential problems with contention for time on the communications line. Sending large amounts of data to the printers could delay the station alerting process. Sending dispatch data should work satisfactorily. Secondary Station Alertin~ System_ A secondary station alerting system will be furnished and installed for all fire stations. It should be used only in the event of a failure of the Zetron equipment or of a communications line between the Communications Center and aftre station. The system will use DTIv~ (Touch-Tone) signaling over the primary radio fire radio channel. The City’s existing Motorola Centracom console will encode the tones for the secondary system. There is no provision for CAD control of the secondary alerting system. The secondary system will unmute the PA speakers and provide a single relay contact closm:e for building light control. It will not generate audible alert tones at the ftre stations, like the Zetron system does. We recommend that all dispatch broadcasts be prefaced with an alert tone generated at the Communications Center. This tonewould be heard in the station and should be sufficient to. get the attention of the crew. Recommended Common Features Our detailed design for the fire station alerting system includes the following features. Cabinets for new and existing equipment at fire stations are not included. The new equipment will be installed where the old SNS equipment is currently located. The City shall provide a suitable space for the new equipment, such as a shelf or supporting platform. The City shall be responsible for providing 117 VAC electrical outlets near the Zetron and PA amplifier equipment. TEA shall reuse existing wiring and PA speakers where possible. New wiring wil! be installed in the most expedient manner possible, consistent with reliable operation. TEA will not furnish or install metallic or PVC conduit for this project. Telecommunications Engineering Associates 2 PaIo Alto Police Department Fire Station Alerting System -Statement of Work The Zetron Model-6 equipment will be mounted at the existing SNS enunciator location, unless otherwise noted in this document. All PA systems will use industry-standard 70v line for speaker connections. New PA speakers wilI be provided at the locations indicated. The new PA speakers will have individua! volume controls located inside the speaker housing, unless otherwise noted. There will not be any pro-vision to set a "minimum voIume level" at individual speakers. Timers will be provided to automatica!ly cause radio audio to be distributed to all PA speakers during daylight hours (as specified by the Fire Department). The monitor audio will be at a volume lower than what will be heard during a ringdown. Specific Zetron Equipment Features And Options_ The following implementation-specific features will be provided. Dispatch audio will be sent from the Communications Center to the fire stations only via radio. Voice audio will not be sent to the stations over the wireline used for the Zetron station alerting system. The wireline communication facilities be~,een the Communications Center and the fire stations will acconamodate data transmission for routine self-testing, status transmission, and control of the alerting equipment. Serial data from a computer aided dispatch system can also be sent over these lines to printers. The Zetron station alerting system shall provide a momentary-contact relay closure for control of the fize station li~ts. The fire station electrical system shall control the duration that the lights remain oR. TEA sha!l furnish a norma!ly open relay contact as part of the Zetron system. Separate contact closures for up to three (3) zones per station shall be provided. The zoning for automatic building li~t control Will be determined by the confi~ration of the building electrical system and not by the Zetron equipment. TEA shall not make any modifications to the building electrical system, but will provide consulting assistance to City staff when necessary. The audible alert tones from the Zetron Model 6 at each fire station shall be configa.~red to be louder than the normal radio monitor volume. Telecommunications Engineering Associates 3 Pato Alto Poliee Department Fire Station Alerting System -Statement of Work PA speakers will remain in the "alert" mode after a ringdown is received for a predetermined time. No manual reset wilt be provided. Telecorm-nunications Eng~eering Associates 4 Palo Alto Police Department Fire Station Alerting System -Statement of Work Fire Station 1 Materials and Services Summarv Furnish and install a Zetron Model 6 fire station transponder. Furnish and install a radio receiver and tone decoder. Existing ceiIing mounted speakers and wiring wil! be used in a single zone arrangement using two amplifiers. Furnish and install new speakers and wiring for the fo!lowing locations: ,/ Room 112 Restroom ,/ Room l14b Rest-room Replace existing outside speaker with a new weatherproof horn-type speaker. Furnish and install two (2) new 50 watt PA amplifiers. Each floor of the building will have its own amplifier. Both amplifiers will physically located in the same equipment closet. Furnish and install two electronic timers. The first timer will automatically put audio from the fire radio over the PA system during predetermined hours. The second timer wil! automatically shutoff the outside speaker. Sound quality in the apparatus bay could be significantly improved by using "Sound Sphere" type speakers. We recommend that two such speakers be installed. The existing wiring presently used for the SNS enunciator will be reused for the Zetron Model-6. The City shall provide 117VAC electrical power receptacles (served by the building generator) in the communications equipment closet and near the location where the Zetron Model 6 will be installed. New wiring furnished and installed by TEA will in most cases be run on. the surface in Panduit raceway due to restricted access to ceilings and walls. An optional "remote ac ~knowledge button" will be furnished and installed in the upstairs hallway using existing wiring. Telecommunications En~eering Associates 5 Palo Alto Police Department Fire Station Alerting System -Statement of Work Fire Station 2 Materials and Services Summary Furnish and install a Zetron Model 6 fire station transponder. Furnish and install a radio receiver and tone decoder. Existing ceiling mounted speakers and wiring wil! be used. .[~ UIIIJ.SIi and :- *°~ ~-’:- u~twe~t tt~ ~a~s~N speaker "~Virln~ j unc~.xw.u uu.~. all speakers ~ the do~itow area. Furnish and ~sta!l one (1) new speaker ~d ~ng Nr the followNg location: 0 0 ¢" Dormitory Restroom Replace existing outside speaker with a new weatherproof horn-type speaker. Total speaker count for common area will be 14. Furnish and install two (2) new PA amplifiers. A 100 watt amplifier will be provided for the common areas and a 35 watt unit will be used for the dormitory area. Both amplifiers will physically be located in the same equipment closet. " Furnish and install two electronic timers. The first timer will automatically put audio from the fire radio over the PA system during predetermined hours. The second thner will automatically shutoff the outside speaker. Sound quality in the apparatus bay could be significantly improved by using "Sound Sphere" type speakers. We recommend that two such speakers be installed. The existing wiring presently used for the SNS enunciator will be reused for the Zetron Model-6. The City shall provide 117VAC electrical power receptacles (served by the building generator) in the communications equipment closet and near the location where the Zetron Model 6 will be insta!led. New wiring furnished and installed by TEA will in most cases be run on the surface in Panduit raceway due to restricted access to ceilings and walls. Two optional "remote acknoMedge buttons" wil! be furnished and installed in the dormitory hallways using existing wiring. Telecommunications Engineering Associates 6 Palo Alto Police Depat’tment . Fire Station Alerting System- Statement of Work Fire Station 3 Materials and Services Summary o o o o o o o o o ,/ Office -/ Bath-1 ¢" Bath-2 ¢" Dorm-1 Furnish and install a Zetron Model 6 fire station transponder. Furnish and install a radio receiver and tone decoder. The existing single-zone chime wiring will be reused. Furnish and instalI new wall-mount speakers using existing chime wiring in the following locations: -/ Lounge ¢" Dorm-2 ¢"Dorm-3 ,/Hall ¢"Apparatus Room Furnish and install new speaker and wiring for the following location. ,/ Exercise Room Replace existing outside speaker with a new weatherproofhorn-tyl?e speaker. Reuse existing switch at its present location. Furnish and install a new wall-mount speaker and wiring in the exercise room. Furnish and install one (1) new 50 watt PA amplifier. Furnish and instal! two electronic timers. The first timer will automatically put audio from the fi_re radio over the PA system during predetermined hours. The second timer will automatically shut off the outside speaker. The existing wiring presently used for the SNS will be reused for the Zetron Model-6. The City shall provide 117VAC electrical power receptacles (served by the building generator) in the communications equipment closet and near the location where the Zetron Model 6 will be installed. New wiring famished and installed by TEA will in most cases be run on the surface in Panduit raceway due to restricted access to ceilings and wails. Telecommunications Engineering Associates 7 Palo Alto Police Department Fire Station Alerting System-Statement of Work Fire Station 4 Materials and Services Summary Furnish and install a Zetron Model 6 fire station transponder. Furnish and install a radio receiver and tone decoder. Reuse the existing single zone chime wiring wherever possible. Remove all old ~m~c~, ,~,,~e . Furnish and insta!l new wall-mount speakers and reuse existing chime wiring in the following locations: ,/ Kitchen/Lounge ¯/ Exercise Room ,/ Apparatus Room (existing speaker Wire) Reuse existing speakers and wiring at the following locations: ,/ Bath-! ¢" Dorm-2 ¢" Bath-2 Locker Room-1 ¢" Dorm-1 ¢" Locker Room-2 Furnish and install a new weatherproof horn-type speaker for the outside of the building. Furnish and install new wiring and an on/off switch. Locate the switch under the counter in the apparatus room. Furnish and install one (1) new 50 watt PA amplifier. Furnish and install two electronic timers. The first timer wil! automatically put audio from the fire radio over the PA system during predetermined hours. The second timer will automatica!ly shutoffthe outside speaker. The existing wiring presently used for the SNS will be reused for the Zetron Model-6. The City shal! provide 117VAC electrical power receptacles (served by the building generator) in the communications equipment closet and near the location where the Zetron Model 6 will be installed. (Power for the Model-6 to be provided under the counter.) New wiring furnished and installed by TEA will in most cases be run on the surface ¯ in Panduit raceway due to restricted access to ceilings and walls. Telecommunications Eng-ineering Associates 8 Palo Alto Police Depal~tment Fire Station Alerting System - Statement of Work Fire Station 5 Materials and Services Summa__g~_ o o Furnish and install a Zetron Model 6 fire station transponder. Furnish and install a radio receiver and tone decoder. Existing speakers and wiring will be reused in the following locations. ¢" Day room ¯/ Captains dorrn ,/ Rear of apparatus bay Furnish and install new wall-mount speakers and new wiring in the following locations. ¢" Apparatus Room (Wall mount) ¢" Office (Wall mount) Furnish and instal! new walI-mount speakers using existing chime wiring at the following !ocations: ,/ Bath-1 ,/ Dorm-1 ¯ / Bath-2 ,/ Dorm-2 ,/ Capt. Bath Furnish and install a new weatherproof horn-type speaker for the outside of the building, including an on/off switch. Furnish and install one (1) new 50 watt PA amplifier. Furnish and install two electronic timers. The first timer will automatically put audio from the fare radio over the PA system during predetermined hours. The second timer will automatically control the outside speaker. The existing wiring presently used for the SNS will be reused for the Zetron Model-6. The City shall provide 117VAC electrical power receptacles (served by the building generator) in the communications equipment closet and near the location where the Zetron Model 6 wil! be insta!led. (Power for the Model-6 is under counter.) New wiring furnished and installed by TEA will in most cases be run on the surface in Panduit raceway due to restricted access to ceilings and walls. Telecommunications Engineering Associates 9 PaIo Alto Police Department Fire Station Alerting System -Statement of Work Fire Station 6 Materials and Services Summary o o o Furnish and install a Zetron Model 6 fire station transponder. Furnish and install a radio receiver and tone decoder. The existing ceiling mounted speakers and wiring, with some existing intercom wiring, will be reused. Furnish and install new speaker caning for the fo!lowing locations: ¢" Room 216 dorm ¢" Room 217 dorm ¢" Room 221 dorm Furnish and install new PA speakers and wiring for the following locations: ¢" Room 212 upstairs restroom ¢" Room 2!7A woman’s locker room Furnish and install new wa!l-mount speakers that presently old intercom units. Furnish and install speaker cut-off switches in the following rooms: 149,201,204,205. Furnish and insta!l a new weatherproof horn-type speaker for the outside of the building. Furnish and install new PA amplifiers as fo!lows: ,/ 2nd Floor Common Zone 50 Watt, 70volt. ¯ / 1st Floor Common Zone 50 Watt, 70Volt ,/ Dorm Zone 35 Watt, 70Volt AI! PA amplifiers will be installed in the present equipment closet. Furnish and install two electronic timers. The first timer will automatically put audio from the fire radio over the PA system during predetermined hours. The second timer will automatically control the outside speaker. Sound quality in the apparatus bay could be significantly improved by using "Sound Sphere" type speakers. We recommend that four (4) such speakers be installed. Telecommunications Engineering Associates 10 Palo Alto Police Department Fire Station Alerting System - Statement of Work The existing wiring presently used for the SNS enunciator will be reused for the Zetron Model-6. The City shall provide 117VAC electrical power receptacles (served by the building generator) in the communications equipment closet and near the location where the Zetron Model 6 will be installed. New wiring furnished and installed by TEA ~dtl in most cases be run on the surface in Panduit raceway due to restricted access to ceilings and wails. An optional "remote acknowledge button" will be furnished and installed in the hallway of the dormitory area. Telecommunications Engineering Associates 11 Palo Alto Police Department Fire Station Alerting System -Statement of Work Fire Station 7 Materials and Services Summary Furnish and install a Zetron Model 6 fire station transponder. Furnish and install a radio receiver and tone decoder. Furnish and install new wall-mount speakers and reuse the existing wiring in the following locations.: ,,/Day room ,/Office ¢"Apparatus room Furnish and install new wall-mount speakers and new wiring at the following locations: ¢" Bath ,,/ Dormitory Furnish and install a new weatherproof hom-tTpe speaker for the outside of the building, including an on]off switch. Furnish and install one (t) new 50 watt PA amplifier. Furnish and install two electronic timers. Tiae first timer will automatically put audio from the fire radio over the PA system during predetermined hours. The second timer will automatically control the outside speaker. Zetron System The existing wiring presently used for the SNS enunciator will be reused for the Zetron Model-6. The City shall provide ll7VAC electrical power receptacles (served by the building generator) in the communications equipment closet and near the location where the Zetron Model 6 will be installed. New wiring furnished and installed by TEA will, in most cases, be run on the surface using Panduit raceway due to restricted access in ceilings and walls. Telecommunications En~neering Associates 12 Palo Alto Police Department Fire Station Alerting System -Statement of Work Fire Station 8 Materials and Services Summary Furnish and insta!l a Zetr0n Model 6 fire station transponder. Furnish and install a radio receiver and tone decoder. Furnish and install a new wall-mount speaker on existing mounting hardware. Reuse existing speaker wiring. ,/ Day Room Furnish and install new wall-mount speakers and reuse existing chime wiring in the following !ocation: ¢" Dormitory Furnish and install new wall-mount speakers and new speaker wiring for the following locations: ,/ Bath ,/ Office Furnish and install a new weatherproof horn-type speaker for the outdoor appratus area. Furnish and install one (1) new 35 watt PA amplifier. Furnish and install two electronic timers. The first timer will automatically put audio from the fire radio over the PA system during predetermined hours. The second timer will automatically control the outside speaker. The existing wiring presently used for the SNS enunciator will be reused for the Zetron Model-6. The City shall provide ! 17VAC electrical power receptacles (served by the building generator) in the communications equipment closet and near the !ocation where the Zetron Model 6 will be installed. Electrical power is currently available on the opposite side of the wall from where it is needed. New wiring furnished and instaIled by TEA will in most cases be run on the surface in Panduit raceway due to restricted access to ceilings and walls. Telecommunications Engineering Associates 13 Palo Alto Police Department Fire Station Alerting System -Statement of Work Communications Center Materials and Services Summary o Furnish and instali two Zetron Model 26 controllers in the existing Motorola Centracom II console furniture, in !ocations designated by the City. o Furnish and install one 2-wire audio distributed data bridge and power supply in the ,communications equipment room. o No audio interface between the console and either Zetron Model 26 is included (or recommended). The City shall provide a clearly labeled point of demarcation for all telephone circuits and City-owned cable used for the station alerting system, Telecommunications En~neering Associates 14 Palo Alto Police Department Fire Station Alerting System -Statement of Work Warranty & Maintenance Ser~ices TEA shall include the manufacturers standard warranty for all equipment that is provided as part of this project to the City. This type of warranty generally requires that a component be deinstalled and sent to the manufacturer for repair. The manufacturer will repair or replace the defective item without charge during the warranty period. The labor necessary to diagnose, remove, ship to the manufacturer and reinstall wi!! be furnished by TEA without additional charge for a period of 60 days after the system is put into routine service. ¯ The City may opt to have TEA be the single point of contact for a!! maintenance and repair issues after the 60 day period for the monthly maintenance fee that is listed iv_ the detailed cost worksheets. Telecommunications Engineering Associates 15 EXHIBIT "B" Project & Payment Schedule - Delivery of equipment to a location designated by the City. (60 days from date of order.) (100% of quoted equipment cost due.) - Installation of fire station PA systems. (!00days from date of order.) (20% of installation labor will be due.) - Installation of fire station Zetron equipment and radio hardware. (120 days from date of order.) (Additional 20% of. installation labor will be due.) System. cutover, testing, and training. (130 days from date of order.) (Additional 30% of installation labor will be due.) - Final acceptance. (130 days from date of order.) (Final 30% of installation labor will be due.) Document Deliverables. - Manufacturers printed documentation for al! products supplied. - As-built documentation for customized Station Alerting Modules. System summary diagram. - List of product model numbers and seria! numbers. V V V . 0 C~ 00000000~ 0 oo"10 -.~ o0 o"1 o 0 o o 0~o ~00~~00 000~ O0 00"~ ~ 0 "--’CD o o o Q © °o8888888Oo °08888 88oO o 0 0 0 D ~888~88 EXHIBIT Project & Payment Schedule - Delivery of equipment to a !ocation designated by the City. (60 days from date of order.) (100% of quoted equipment cost due.) installation of fire station PA systems. (!00 days from date of order.) (20% of insta!lation labor will be due.) installation of fire station Zetron equipment and radio (120 days from date of order.) (Additiona! 20% of installation !abor wil! be due.) System cutover, testing, and training. (!30 days from date of order.) (Additional 30% of installation labor will be due.) - Fina! acceptance. (130 days from date of order.) (Final 30% of installation labor will be due.) Document De!iverables. Manufacturers printed documentation for al! products supplied. - As-built documentation for customized Station Alerting Modules. - System summary diagram. - List of product model numbers and seria! numbers. CERTIFICATION OF NONDISCRIMINATION SECTION 410 Certification of Nondiscrimination As suppliers of goods or services to the City of Palo Alto, the firm and individuals listed below hereby certify: a)that they are currently in compliance with all federal and state of California laws covering nondiscrimination in employment; and b)that, if awarded the contract, the proposer will not discriminate in employment of any person under the contract because of race, color, national origin or ancestry, religion, disability, gender or marital status of such person. THE INFORMATION HEREIN IS CERTIFIED CORRECT BY SIGNATURE(S) BELOW. Firm: Signature: Name: D, ar’41 D. Jones.Anc... dba Telecommunications En,q neerin,q Associates Daryl J6nes, LJ/ (PRINT OR TYPE NAME) Signature: Name: Note: (PRINT OR TYPE NAME) California Corporations Code Section 313 requires two corporate officers to execute contracts. *The signature of First Officer* must be one of the following: Chairman of the Board; President; or Vice President. **The signature of the Second Officer** must be one of the following: Secretary; Assistant Secretary; Chief Financial Officer, or Assistant Treasurer. (In the alternative, a certified corporate resolution attesting to the signatory authority of the individuals signing in their respective capacities is acceptable) CITY OF PALO ALTO RFP NO 145193 PAGE 1 OF 1 AGREEMENT ATTACHMENT B "BY THIS AGREEtvIENT MADE AND ENTERED NTOONTHE BYAND BETWEEN THE CI~ OF ~ALO ALTO "CIT~". ~ND (ADDRESS) 1160 INdustrY_~’15 ~c~ ~an Cnr]as, CA (ZP> 9A07~ "CONTRACTOR" ~N CONSIDERATION OF T~&IR MUTUAL COVENANTS THE PARTIES HERETO AGREE AS FOLLOWS: No. $7095045 )’DATE TO BE ENTERED i9 ~ [BY CITY PURCHASING (PHONE~ 5) 367-724( CONTRACTOR SHALL PROVIDEIoR FURNISH THE FOLLOWING SPECIFIED ]/GOODS AND MATERIALS. 2) SERVICES OR 3 A COMBINATION THEREOF AS SPECIFIED IN THE EXHIBITS NAMED BELOW AND A~ACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE: TITLE: (DESCRIFTION City of Pale A!%o Fire Station Alert and _R_ingdo~ System Needs As sessmen~ and Design Phase. EXHI BITS THE FOLLOWING AqqACHED EXH BITS HEREBY ARE MADE PART OF THIS AGREEMENT: Scope of Work dated 2/18/97 mE R M THE SERVICES AND/OR MATERIALS F~RNISHED UNDER THIS AGREEMENT SHALL COMMENCE ON AND SHALL BE COMPLETED BEFORE. /:2 4, .,. ~,./ COMPENSATION FOR THE FU~_L PERFO.~MANCE OF TH~S AGREE~C, ENT: [] CITY SHALL PAY CONTRACTOR:.../~ot tO e:~ceed $7,500. O0 : ~ CONTRACTOR SHALL PAY CITY: PAYMENT RECORD (DEPARTMENT USE REVERSE SIDE) Date of A~reement Needs assessment report; Detailed System Design; $3,250.00 $4,250.00 $7,500.00 CITY ACCOUNT NUMBER: KEY CODE OBJECT t PROJECT PHASE NO. I DOLLAR AMOUNT O?75a?TO ’L5-O4 [ 19~32r~ q99 e I S7 5nn.nn GENERAL TERMS AND CONDITIONS AF~E INCLUDED ON BOTH SIDES OF THIS AGREEMENT. THIS AGREEMENT SHALL BECOME EFFECTIVE UPON ITs APPROVAL AND EXECUTION BY CITY. IN WITNESS THEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT THE DAY, MONTH, AND YEAR FIRST WRITTEN ABOVE. HOLD HARMLESS. CONTRACTOR agrees to indemnify, defend and hold harmless Cl~’, its Council Members, officers, employees, and agents from an}, and all demands, claims or liabilib, of any nature, including wrongful death]caused by or arising out of CONTRACTOR’S, its officers’, directors’, employees’ or agents’ negligent acts, errors, or omissions, or willful misconduct, or conduct for which the taw imposes strict liability on CONTRACTOR in the perf~ormance of or faiiure to perform this agreement by CONTRACTOR. . . " ENTIRE AGREEMENT. This agreement and the terms and conditions on the reverse herep~ represent the entire aareement..between the pa~ies with respect to the purchase and sale of the ooods, equipment, materials or supplies or paymen! for services which may be the subject of this agieement. Afl~rior agreemgnts, representations, PROJECT MANAGER AND REPRESENTATIVEFOR CITY CONTRACTOR : (1) IF OV’E~ $5 000 ~EQU RES:CTY ~ANAGER’S SIGNATURE .-!-:L÷f :7 "/ ; / CITY MANAGER 3. 4. 5. 6. Design Phase Scope of Work Survey eight (8) Fire Stations and Dispatch Center for pre-installation requirements for the City of Palo Alto Fire Department’s Kingdown System per ~ 89611. Validate the need to replace any existing speakers. Identify work necessary to complete the installation phase including timelines. Produce a written plan for the cut-over phase. Provide a list of recommended options and their associated costs. Participate in a kick-off meeting with the Project Team to identify City needs. - Identify training needed for communications and fire dept. persormel. - Identify areas under the scope of the design where cost savings are evident. - Provide technical writing for CIVIK & award of contract. city will provide: - blueprints on the existing Ringdown system - a ringdown matrix of the existing Ringdown System - access to the Fire Stations and Communication Center - involvement of technicians and Fire personnel as required ATTACHNENT C City Manager’s Report TO: FROM: DATE: SUBJECT: HONOP,.A_BLE CITY COU_~C£L CITY _VL4_NAGER DEPAR]~MIgNT: POLICE FEBRUARY 19, 2002 C!VfR: 149 APPROVAL OF A BUDGET _4_Mt~N-DM~, NT ORDLNANCE TRANSFERRLNG $46,238 FROM C!P 19109, POLICE LNFORMATION SYSTE_M~S _VL4.STER . PLAN, TO PROVIDE AN A_DDITIONAL A_PPROPRI~AT!ON FOR CIP !9312, FIRE!COYLM~UNICATIONS COMPUTER SYSTEM RECOMMENDATION Staff recommends tha~ Counci! authorize a Budget A_mendment Ordinance (BAO) tea!locating $46,238 from th6 Police Information Systems Master PI~_ Capital Improvement Project (CIP 19109) to the Fire!Com,_munications Computer System CIP 19312 for the pu~ose of purchasing and installing a replacement Fire Station .Aflerting System. BACKGROUND The Station Notificati0rf System (SNS) is the mechanism whereby Fire Department personnel are alerted to emergency calls for service in the Fire Stations. The SNS is wired from Cib’ Hall to each of the eight Fire Stations. Based on the type of response and location of the emergency, a tone is transmitted to each specific station that results in the activation of be!ls and lights at the station abrting, the firefighters. Additionaliy, a signal is sent over the normal radio frequency and the City’s wiring to the stations to ensure notification. Concu~ent with the tones, a voice dispatch of the call by a public safety dispatcher goes out over the fire station’s public address system. Concurrent with this.process, a copy of the ca!! from the CAD system is sent to a printer that is located in the fire station. As par; of the Fiscal Year 199!-92 CIP budget, Council approved $!89,283 for a multi-phased project to up~ade the Fire Department’s computer and CNIR:I49 Page 1 of 4 telecommunications technology. Phase’s I through III of the p;oject covered, the needs analysis and procurement of a Fire, records manazement system. Phase IV wil! replace t~e existing SNS with a new Fke Station Alerting system. While staff identified the need for a new fire alerting system ten years ago; challenges and obstacles with other phases of the project: ddays with vendors; a lack of former exper~se with this type of tecb_uology, prevented this project from moYing forward until this time. DISCUSSION The cu~ent SNS is nearly 30 years old and because replacement parts are no longer a~ailable, is difficult to maintain. Police Department Communications ¯ technicians have had to create makesMft parts in order to keep the system operational. It is im_perath;e that a new system be purchased. Under the present system, dispatchers must go through several steps to alert Fire Department personnel of an emergency call. Redundant and unnecessary steps would be eliminated with newer station alerting technology, expediting the dispatch of f~e resources to an emergency. In an operation where seconds can mean the d~erence b~w~.n life and death, or destruction of valuable oroperty, an erTecti-ve and efficient alerdng system is critical, V~rnen the final phase of the pr~ect is implemented., a copy of the emergency call would be sent simultaneously to the mob~!e data computer in the m~ apparatus, providLug both timely and confidential communication with Fire Department personnel. This process becomes especially important when personnel are responding to . emergency calls from the field. The Police Department has a~eed to assume responsibi!ity for this project. The new station alerting system will be fully interfaced with the City’s CAD system; which wil! ensure that calls are processed rapidly and thereby reducing the. oYerall response tLme of Fire Department personnel to the scene of an emergency. Bid Process A bid process was comp!eted in 1997 and the desi~ui!d for the project was awarded to Telecommunications ]Engineering Associates of San Carlos. Inflationary" cost adjustments from the .1997 quote of $t 17,392 will be negotiated with the vendor upon approval of this BAO by City Council. In addition, $22,500 will be paid to Public SafeV Systems Incorporated (the Police Deparurnent’s CAD vendor) for software programming changes to interface the new Fire Station Alerting system with other critica! public safeb~ computer applications. C~/R:149 Page 2 of 4 Appro~mately $145,000 is needed io complete due hardware purchase m-~d professional services r~quk~d to install due new Fke SmJon Ale~ing System. The a~ach~d BAO requests ~ addifiona! appropriation of $46,238 for C~ Project 19312, ~eiCo~_u~caJons Compute~ Sysiem, offset by m~sfe~g f~ds from CIP Project 19109, Police I~o~ation Systems Mas~e~ P!an. T~s pzojec~ has a remMing b~_ce of $46,Z38, oHginal!y set aside io p~chas~ due hm-dw~e needed to up~ad~ Ln~ Computer Aided Dispatch (C~) system h~dw~e from ~ ~000 system to an ~-bas~d system. The NT-based system was under d~v~lopment by the CAD v~ndor when ~e system w~ purchased hn i999 ~d was o~y r~cently made av~l~ole. Since then, St~ff has reevaluated ~is up~ade ~d beti~vas ~t given the cu~ent speed and re!lability of due e~sting h~dw~e, t~s up~ade is not needed..-This BAO has no impact on ~e Budget Stabi~za~on Reserve and no furore y¢~ General Fund ongoing costs. POLICY B~<PLICATIONS Tlds a~eement is consistent with erdsting CiD; policy. T~’I~LLN-E Once approved, it is anticipated that this project wi!l be complete by May 2002. E N%~ O _N~V~..NT_&L REVIEW This project is exempt from due requirements of the Ca!ifomia Envkonmenta! QuaSh; Act (CEQA), pursuant to Section 15301 of the CEQA guidelines.. C_~(1R:149 Page 3 of 4 Aitac~me.nts Attachment A: Budget Amenc~m,mL Ordinance. (BAO) Attachment B: System Desigm and Budget for Station Alerting System PREPAY-~.D B Y: SHER~%. A. COh~OIS Technical Services Coordinator DEPARTMENT I~_~): PATRICK Cbfief of Police CITY MANAGER APPROVAL: HARRISON Assistmnt Gity Manager CNLR:149 Page 4 of 4 ATTAC~r~4E_~’T A V,~iEREAS, pursuant to the provisions o£ Section 12 of "=rtic!e Y<Y of the Charter of the City o~ Paio Alto, theCo~ncii on June !i, 2001 did adopt a budget ~for fiscal year 2001-02; ~nd ~::~m~the .....~ ........S,current Station ~o~{~cation (SNS) ~s .===::~_ 30 years_ old =n~- ~ it ~s to find =-~_ ........oar~.s -:}~ the System wi!l al!ow personne!; and system with a new Fire response time for ~ ~ ’ tra=ns~=r $66 238~6~EiR_EAS., the budget needs to be a~menee~ zo ..... from CiP 19109, Police Syst=_m.s Master ~{ ~eiCo,_m_,T~=~_£cations Com~uter System; a~nd ....W~EREAS, this ~-n-fer~=_:= of .mreviously ted f~&nds is a ~,~ ongoing costs areone-time event and no future year Genera! ~’" ~ anticipated; and n_ee_e to ~mend the.~.EiER~hS, Cinv Counci! authorizanion is = ~=~ 2001-02 " ~_=~ " ’ ~ ¯mu@~ as ~e~e~a:ter set forth NOW, THE_~_EFO~_R_E, the Counci! of the City o£ Pa!o Alto does OP~AI~N as follows: SECTION !. The s~m. of Forty Six Thousand T-~o Hu:~dred Thirty- Eigh% ($46,238) is hereby .transferred from Capital improvement Project N~mber 19109 to~ the appropriation for Capita! isQrovement Project N’@,n£oer 19312. SECTION 2. This transaction will reduce the amoumt to CiP project 19109 from $%6,238 to $0 resulting no .im@act to ~ne Budget Stabi!i~-=’ ~ Reserve. SECTION 3. As smecified in Section 2.28.080(a) of the Pa!o Alto Hunicioai Code, a two-thirds vote of the City Co~ncii is re~a-ired to adopt this ordinance. SECTION 4. The Counci! of the City of Pa!o Alto hereby finds t~at t%{s project is =--=m_: from the provisions of ~e Enviros~Lenta! Qu~iity Ac~ Facilities) of the CEQA G~ide!ines, to 15301 (Existing no SECTION 5. ~s provided ~ Section ~ @~ 3~0 of ~he D-~ Alto ~s~nicipa! Code, ~his ordinance shall become effective upon adoption. INTRODUCED Z~N~ PASSED: APPRO\~D AS TO FOPS~f:City Hanager Senior Asst. Cit’g_ ~_~o~=~v Director of Services Chief of Police Pa!o Alto Fire Department " Fire Station Alert & Ringdown System System Design and Detailed Project Budget ¯ September 1997 D RAFT Prepared By Telecommunications Enogineer~g Associates San Carlos. California TABLE OF CONTE~ TS V. VII. VIil. I_X. X. Summao’ ............................................................... .................................................... Existing Equipment And Facilities ......................................................................... Zetron N[odel 6/26 Equipment ................................................................................ Secondary Station A[e~ing System ........................................................................2 Recommended Common Features .......................................................................... Specific Zetron Equipment Features And Options ...............................................4 Fire Station And Communications Center Details ...............................................6 Station ! .....................................................................................................................6 Station 2 .......................................: .............................................................................. Station 3 .........................." ........................................................................................... Station 4 ,. ....................................................................................................................9 Station 5 .....................................................................................................................t 0 Station 6 .....................................................................................................................! !3Station 7 ..................................................................................................................... Station 8 .....................................................................................................................14 Com_rnunications Center ..............................................................................................i 5 WarranD; And Maintenance Services ....................................................................16 Drawing Of Typical Fire Station Components .....................................................17 Detailed Project Budget ...........................................................................................18 Paio AIto Fire Department Fire Station Aler ng vstem Design I. Summary 27he Paio Alto Fk-e Department issued a Request I=or Proposa! in 1996 for a fire station alerting system. Our firm -was selected by the City- to design and build ¢2ae new system. This document is the fJzst deliverable product wherein specific needs are identified and fh-m costs are set forth. We have confJ_rmed the Cib’;s conclusion that the existing station alerting system must be replaced due to its age and condition. A co__rmmercially available system made by Zetron, Lnc., known as the _Model 6/2~, meets the Cib~’s requirements. It is a modem system that uses polled distal communication to assure reliable operation, and can be inte~ated with a computer aided dispatch system. We recommend that this product be. used to replace the a~_ng ale~ing system. Existin_~ Equioment _4rod Facilities The TEA staff conducted a detailed ~snection of the Palo Alto fire stations to determine the requirements for each faciii~;. The existing fire station aiertLug system, known as the Selective Notification System (SNS) uses propieta~’ hardware that was manufactured by SpeedCal!, ~c. 2oout r~,enty yem-s ago. h is a ve~’ complex system and we are not aware of any direct replacement that is commercially available in today’s market. The SNS equipment must be.replaced due to its age and condition. No ~omponents of the oN_~nai system, except for some the building wiing and PA speakers, should be reused. The SNS eqNpment includes inte~ated public-address ~A) amplifiers. As a result, new PA amplifiers wi~ need to be fmmished .for all fn-e stations. The larger stations will require muitiple PA amplifiers to achieve fault resistance and to accom_modate the increase in the total number of speakers that will be installed. The SNS equipment at each fire station use two independent sources of audio from the Communications Center. One audio source is delivered via wire!the and the other ~’ laUltvia ramo. UnSke the proposed Zetron system, an S_~S = ~ would only be reposed du~ng a station alert. No self-testing is performed. The wireline facilities that connect the Communications Center with the fire stations are a combination of Ci~-owned c2ole and Pacific Be!l facilities. Pacific Bei! facilities are used only for the fLre stations that are not equipped with Cib~ cable, it is important to note that the Cib?s cable was not designed for di~tai data con-umunications, like the Zetron station alerting system uses. We believe that it will probably work satisfactorily, however we carmot guarantee its performance. The City Telecon~mmnications EnNneering Associates ! _Palo Alto Fire Department Fire Station 4lerting System Desigt should be nrena~ed to use Pacific Be!l facilities if problems develop with the CiD’ cable. Most fire station PA speakers can be reused, even thou~_h many of the speakers have not been in ser~,ice for several years. Many of the speakers are ctuwently not utiEzed, however we have t~sted most of ~m ~d d~te~ned that ~¢y are s~t~oi~ for reuse. Severs! n~w spewers ~nd som~ whJn~ wil! n~d to be added. Specific details are ~clud~d ~ t~s r~po~. Zetron Model 6/26 Ecmit~ment The proposed Zetron Model 6/26 system_ will be configured only for co~unication over wireline. It wi!l be setup for conthauous polling to assure a fuliy supervised system. TNs desig-n will provide a faciiivy to immediately notify the dispatcher of a failure of the Zetron equipment or the wire!ins communications facilities. It wil! not be required to wait ~unti! a dispatch occ~m-s to discover that there is a fault condition. The PA amplifiers and speakers at the fire s~a.~ons will not be supervised. In other words, the dispatcher will not be made aware of a ~%ult condition if a PA system fails at a fire station. The Zetron station alerdng system wil! be con_figttred to support a computer printer at each f~e station, however printers will not initially be provided. It wil! be possibie to use the Zetron facilities to send p~inted im~onnation to the stations if the computer aided dispatch (CA2)) system has the appropriate interface Printers are not being provided as part of this project, hc:~4ever al! of the communications components are included. The Ci~- intends to procure the printers as part of its CAD project. The advantage to using the Zetron system to suppo~ the CAD printers is that no additional communications lines will be needed to the fire station. The disadvantage to using the Zetron system to send printed data to the fire stations is that the quanti~v of data must be kept relatively low. tt will not be practical to send len~hy reports to station printers due to potential problems with contention for time on the communications line. Sending large amounts of data to the printers could delay the station alerthag process. Sending dispatch data should wof~ satisfactorily. Secondary Station AJerfin~ System A secondary station alerting system is an important requirement for all fire station alerting systems. It should be used only in the event of a failure of the Zetron equipmem or of a cormmunications line bed, sen the Con~munications Center and a Telecon~munications ~n=m~nn=~’’-~ " ~ Associates Palo A!to Fire Depa7 ~m~t,r Fire Station Alerting S) stem Design Be station. We recommend that secondm~ alerting be done by using DTMF (Touch- Tone) si=~naling over the, p~_rnm~, radio channel. The secondmD’ system_ will ummute the PA speakers and provide a s~gle relay conmct closure for building light oon~ol, It wi!l not ~en~rate .audible ale~ tones at the p~efac~ with an aie~ tone generated at the Cow.cations Centen T~s tone would b~ hsm-d in the smtion and should b~ su~lci~nt to ~st the a~ntion of the cr~w. Recommended Common Features ~tn~ fire station alerting system includes the fo!lo-~.~g specificOur detailed desi~ for ’ ~ crite~a. TEA will furnish and install a new equipment cabinet for each f~re station. This cabinet wilt be installed where the o!d SNS equipment is currently toca~ed. The new cabinet will be mounted on the wall; where possible. If wall mouning is not practical, the Cib~ shall provide a suitable shelf or suppo_rting platform. TEA wi!l install PA amplifiers, station alerting radio, and secondary alerting system decoders in the new cabinet. TEA shall reuse existing wi£ng and PA speakers where possible. New wiing wi!! be installed in. the most .expedient manner possible, Consistent with reliable operation. TEA will not furnish or install metallic or PVC conduit for this, pr~ect. ~Eising antennas will be reused for the station ale~_ng radios. The Ze~on Model-6 equipment will be mortared at the exisfing SNS enunciator location, unless otherwise noted in this docm’nent ilin~ for speaker connections.At! PA systems will use industDf-standard 70v i ~ New PA speakers will be provided at the locations indicated. The new PA speakers will have individual volume onn-ols located inside the speaker housing, uiess otherwise noted. There wi~ not be an?, provision to set a ’:minimum vo!ttme level" at individual speakers. Timers will be provided to automatically cause radio audio to be distributed to al! PA speakers during daylight hours (as specified by the Fire Department). The Teleconamunications En_~ineering Associates 3 P~lo Alto Fire Department Fire Station Aiertin.g System Design mo,mitor audio will~ be at a volume lower fnan what will be hem-d duS_ng a dmgdown. TEA shall finish and install opdonal custom-built remote acimowledg-ment and ’,indicator panels ai the specified locations. The panels wil! have an indicator lamp that i!luzr~nazes during a station ingdown: and extingtdshes when fne call is acknowledged. Individual lamps for each apparatus wi!l not be provided. S~ecific Zetron Equipment Features And Ootions The following implementation-specific features are recom~-nended for the Zetron Model 6/26 station alerdng system. Two-wire dedicated telephone circuits will be required between each ~-e station and a "disr_~bu~.ed dais bridge" that wil! be #~umished and installed at cormmunications center equipment room. These circuits may be provided by Pacific Bell, or CiV-owned teiecommunications cable may be used. The circuits musl be point-to-poinl, have an end-to-end toss of tess than 20dB. Hum and noise must be -lower ÷2nan -~0dBm and be free from any measurable echo (with the ~roper!y re,hated at each end). We believe that the Ze~on equipment wil! work ~aiisfactori!y over the CiD~-ow~ed cable, however we do not offer any warranD~ for reliabitiv. Dispatch audio will be sent from the Communications Cenier to the fire slations on!y via radio. Voice audio will not be sent to the stations over the wireline used for the Zetron station alerting system. The wireline c6mmunication facilities be~veen the Conn,_m ~unicaiions Center and the f~’-e stations wi!! accommodate dala iransmission for routine self-iesiing, stalus transmission, and control of the ate~ing equipment Dam from a computer aided dispatch system can also be seni over daese lines to printers. The Zeu-on siaiion ale_~ing system shall provide a momentao--conlact relay closure for conlro! of t_he fire station lights. The fire station eleclrical system shall coniro! the duraiion that Uhe lights remain on. TEA shall furnish a normally open relay contact as pa~ of the Ze~on sysiem. Separate contact closures for up to three (3) zones per station shut1 be provided. The zoning for automatic building light control will be determined by the confimaration of the building electrical system and not by the Zetron equipmeni. TEA~hali not make any modifications to the building electrical system, but wil! provide consulting assistance to City staff when necessary. Telecommunications Engineering Associar.es 4 Pa!o Alto ~,ire Dep~rtment Fire Sta~on Aferang System Design The audible alert tones .5-ore the Zetron Model 6 at each .Sre station shall be config-m-ed to louder thaz the normal radio mo~tor volume. PA speakers wi!] rema~ ~ ~&e "aie~" mode a~er a ~.ngdo~ is received for a predete~ed time, No m~ua! reset will be provided. Pato Alto Fire Department Fire Station Alerting System. Design Fire Station 1 L(ate~ais and Sea,ices Sm22~’w F’mmish and insta!~ a Zetron Mode! 6 ~_re station transponder. Furnish and ~al! a radio receive~ and ~one decoder. Existing ceiling momnted spewers ~d wiring will be used in a single zone ~angemeni using ~*o ampii~e~s. Fu~sh and insta!! new speakers and wi;~g fo~ the foliow~g # Room ! !2 Restroom "/ P,_oom ! !4b Restroom Replace existing_ outside speaker with a new weatheqoroof horn-type speaker. Ftu~-Msh and ~stali ~vo (2) new 50 wa~ PA amplifiers. Each floor of the bui!ding have its own amplifier. Both ampEfiers will physicaIiy located in the same equipment closet. Furnish and install two electroic timers. The first timer will automafica!ly put audio from the fire radio over the PA system duN.rig predetem~ined hours. The second timer wi!i automatically shutoff (no outside speaker. Sound quali~- in the apparatus bay could be si~ficantly improved by using "Sound Sphere" type speakers. We reco~mend that two such speakers be.installed. The existing wiring presently used for the SNS enunciator wil! be reused for the Zetron Modet-6. The Citw shall provide i 17VAC electrical power receptacles (served by the building generator) in fhe co,:rmaunicafions equipment closet and ne~z the location where the Zetron Model 6 witi be m~all~d. ¯’~SLLT..LaC ~New wiring f ~qL.--nished and mstalleo by" TEA wil! in most cases be run on r_he ~ ~ in Panduit raceway due to restffmted access to ceilings and walls. An optional "~ ~ ac!cnow, I~d=~ bu~on will be gtmished and installed in the upstairs hallway using existhng wiring. Teleco,:r_umunications Engineering Associates 6 Paio Alto Fire Department Fire Statiotz A[.erting System Desigt,z Fire Station 2 Materia!s and S en4ces Stu,-r~narv R~-nish and install a Zetron _~iodel 6 £..-e station transponder. Ru~ish and install a radio receiver and ~one decoder. Existing ceiling mounted speakers and wiring wi!! be used. Fu~mish and install new cabling between the existing speaker wk-ing junction box and all speakers in the dormito~- area. Furnish and install one (1) new spe~:er and wi~ng for the following location: ,/ Dormitoo~ Restroom Replace existing outside speaker with a new weathe~roof horn-,--ype speaker. Total speaker count for corm-non area will be 14. Furnish and L.ustall two (2) new PA amplifiers. A 100 watt amplifier will be provided for the corn_inCh areas and a 35 watt unit will be used for the do~maito~ area. Both amplifiers will physically be located in the same equipment closet. Fm-nish and instal! two electronic timers. The first timer will automatically put audio from the fire radio over the PA system during predete~--mined hours. The second timer will automatica!!y shutoff the outside speaker. Sound quality in the apparatus bay could be sigificantiy improved by using "Sound Sphere" tS~e speakers. We recommend that two such speakers be installed. The existing wking presently used for the SNS enunciator wilt be reused for the Zetron Model-~. The City shall provide 117VAC elecNcal power receptacles (serried by the building generator) in the communications equipment closet and near the location where the Zeiron Mode! 6 wi!l be installed. New wiring fm.--ished and installed by.TEA wil! in most cases be ran on the surface in Panduit raceway due to restricted access to ceitings and walls. Two optional "remote admowledge buttons’" will be flxmished and installed in the dormito~ hallways usLug existing wh-ing. Telecormm_’~fications Engineering Associates 7 Palo Alto Fire Departmetzt _Fire Station tlerting $3 sLem Design Fire Station 3 Y~_,~sh and install a Ze~om ¢_~[ode! 6 z~e sta~io~ ~a~nsponder. ~umish and {~ustall a radio receiver ~d tone decoder. The existing singie-zo~e c~e wing wi!! be reused. TEA sha!i r~move atl old em~ciator chimes. ~umish and ~sia!l new wail-mount spe~:ers us~_g existLu~ c~e wh-~g ~ollowmg locations: ~ Lounge / Do~-2 ~ O~2ce / Do~-3 / Ba~h-1 / Hall / Bath-2 / Apparams Room Fm~sh an~ hnstall new speaker aud whdng for the foiIowMg location. ,/ Exercise Room = I ~~ ......~"weathe~roofhom-~pe spewer. ReuseR~p_ac~ existin~ outside sn~ ~, ~m a new ex~s~zn~ switch at its present location. F~sh and ~smH a new wal!-mo~t speaker and w~_ng ~ the exercige room. Fm~sh and i~tall one (1) new 50 watt PA ~plifler. Fm~sh and ~sta!l ~o elec~oNc t~ers. ~e first tLmer wil! automatically put audio ~om the ~e radio over the PA system du~_ng predete~Ned ho~s. The second timer will automatic~15, shut off ~e outside speaker. Thee,~-~*~m=~ wL~g presently used for the SNS will be reused for the Zetron Mode!-6. The CiD~ sha!l provide 1 !7VAC elec~cal power receptacles (se~-ed by ~e bNiding generator) ~ "&e co~uNcations equipment cioset ~d near the location where the Ze~on Model 6 wi!l be New wN~= N~shed and installed by TEA wii1 in most cases be ~ Panduit raceway due to res~icted access to ceilLngs and wa!ls. Teleco_mmunications En~ineeriv_g Associates 8 PaIo Alto Fire Department Fire Station AIemffng System Design Fire Station 4 Materials and Se,.~dces Surmmarv Fm-~,~sh rand install a Ze~on Model 6 fire station transponder. Furnish and instatl a radio receiver and tone decoder. Reuse m~ exis~n~ sin~!e zone cmm~ wrong K~move all old en~ci~tor chimes. Ymmish ~nd ~sta!l new wa!!-momnt speakers and reuse existing ch~e wkin~ ~ the follow~ locations: ¯/ ~tcheniLo~ge Room ¢" ,~oparams Room (existing speaker wire) Reuse ~’~’ " speakers and wiz~mg at the followin~ locations: / Ba~-i ~ Do~-2 ,/ Bath-2 Locker Koom-1 Locker Room-2 Furnish and install a new weatherproofhom-b’Pe speaker for the outside of the building. Ymmish and h~stall new wLdng and an on/off switch. Locate the s,zdich under the counter in the apparatus room. t~urnish and install one (1) new g0 watt PA amplifier. Fmmish rand install two electronic timers. The in-st timer will automatica!ly put audio from the fire radio over gas PA system during predetermined hours. The second timer wil! automatically shutoff the outside speaker. The existing wiring presently used for the SNS will be reused for the Zetron Mode!-6. The City shall provide 117VAC electical power receptacles (se~ed by the building _~enerat~r) in the communications equipment closet and near the. location where the ~etron Model 6 will be installed. (Power for the Model-6 to be provided under the comqter.) New wking furnished and insta!led by TEA will in most cases be run on the sin-face in Pandit raceway due to restricted access to ceilings and walls. Teleco._rmmu~jcations Engineeing Associates 9 Paio Alto Fire Depa1"ttnent Statzot . Alertit,g &,stem Design Fire Station 5 Materials ~nd Se~qces Sun--mar,~ @ Furnish and install a Zeu-on M0d(! 6 fire station ~ansponde:. Fu~,--r~sh and install a radio .receiver and tone decoder. ExistLng speai~ers and wiping will be ~eused ~ ~e fo!!ow~g locazions. ~Day ~oom ~Oapta~s do~ #~ea~ of appa~a~s bay Fu~/sh and ~s~all new wai!-moun~ spe~ers and new w~Lng ~ ~e following iocaZions. ~ ~pa~ams Room (Wa!! moun~) # Oilce (Wall Fu~ish ~nd ~stall new wall-mount spewers us>~g e~s~g chime wiring az the fo!low~g locazions: # Bath-!~ Do~-I # Bath-2 ~ Do~-2 # Capt. Bath Finish and msiai! a new wea~.e~oof hom-D’Pe spencer ~o~ the outside of ihe b~t~ng, ~clu~g ~ oMo~" swiioh. F~ish and ~stall one (1) new 50 wa~ PA F~ish and ~siall ~vo elec:o~c iime~s. The firsi i~e~ will automatically put audio ~om the ~e radio ove~ fne PA sysiem dung predeie~ed ho~s. The second Wil! auiomaiically con~ol the outside spe~e~. The exist~g wk~g p~esentty used fo~ *~e SNS will be ~eused for the Ze:on Mode!-6. The CiD’ shall provide t ! 7~AC elec~cal powe~ receptacles (sensed by the b~l~g generator) in Fne com~u~cations equipment c!oset ~dnea~ ~e location where the Ze~on Model 6 will be insiaEed. ~owe~ fo~ the Model-6 is ~de~ New wi~g 0~shed ~d ~sial!ed by TEA will in mosl cases be ~n on the su~ace ~ Panduii ~aceway due to ~esi~ic/ed access to ceilings and walls. Telecommunications En_~ineering Associates ! 0 PMo Ako Fire Departmem Fire Station Alerting System De~, ~z Fire Station Materials and b~,]ces Summa-w 0 Fmmish and install a Zetron Model 6 fh-e station transponder. F~sh and install a radio receiver and tone decoder. The existing ceiling mounted speakers and Wiring, with some existing intercom Wiring, will be reused. Furnish and install new speaker cgoting for the following locations: ~" Room. 216 dorm ~ Room 217 dorm ~" Room221 dorm Fm,=~sh and install new PA speffk~ers and wiring for the following ioca:ions: ~/ Room ~ _"~1 a upstairs res~-oom ,/ Room 2!7A woman’s locker room Furnish and install new wa!l-momnt speakers that presently old intercom units. Furnish and install speaker cut-off switches in the foi!owing rooms: 149,20!,204,205. ~Fumish and instal! a new weaflae~roof horn-b~e speaker for fne outside of ~dae building. Furnish and install new PA.amplifiers as follows: ,/2~ Floor Coma-non Zone ~"1~’: Floor Common ~Dorm Zone 50 Wa~, 70volt. 50 Wa~, 70Volt 35 Watt, 70Volt Affl pA amplifiers will be installed in fne present equipment closet. Furnish and install t~o electronic timers. The f~st timer will automatically put audio from the fire radio over f~e PA system during predetermined hours. The. second timer wil! automatically control the outside speaker. Sotmd qualib~ in the apparatus bay could be si~Aficantly improved by using "Sound Sphere" type speakers. We recommend that four (4) such speakers be installed. Telecommunications Enzineering Associates 11 Paio Alto Fire Departmetzt f.~ire Station1. Alert#zg Syste~. Design The existi~ag wL,.-ing presently used for the SNS enunciator wii! be reused for Zeiron Modei-6. The City shall provide 117VAC elec,-,~ica! power receptacles (sem-ed b-v .h: buildin~ generator) in the communications equipment closet and near the !ocation where the Zetron Model 6 wii! be b.sta~d. New wh-in, g ~_,mished and m~calk, d b7 TEA will in most cases be ~ on the sin--face in Panduit raceway due to restricted access to ceilings and walls. .an optiona! °:remote acKno~ i~d=~, button" will be ftu-nished and msta_lea _n C!0i"IIll ~.O-r’~~ 12 Palo Alto Fire Department Fire Sta on Alerting Sy ,tem Desig - Fire Station 7 Materials and Se_,-vices Summary Fmmish and Lnsta!i a Zetron Model 6 fire station transponder. Furnish and install a radio recdver and tone decoder. Fu,_m_ish and install new wall-mount speakers .and reuse the exis~ing wiring in the following locations.: v" Day room v" Office ,/ Apparatus room Fmmish and install new walt-mo,~mt speakers and new wL-ing at the following locations: ,/ Bath ,/ Do,-mito~- Famish and install a new weathe~roof hom-~pe speaker for the outside of fne buildin% includin_~, an on_!off switch. Furnish and instal! one (1) new 50 wa~ PA amplifier. Fu~_ish and install two electronic timers. The f~st timer wii! automaficaliy put audio from the fire radio over the PA system dm-ing predetermined ho~s. The second timer wilt automatically control the outside speaker. Ze~on STstem The existing wiring presently used for the SNS enunciator will be reused for the Zetron Mode!-6. The Cib~ shall provide i 17VAC electrical power receptacles (served by the building generator) in the communications equipment closet and near the location where the Ze~on Model 6 wil! be installed. New wh-ing fu_rnished m~d installed by TEA will, in most cases, be mn on fine s~face using Pandait raceway due to restricted access in ceilings and walls. Te!eco,-m-nunications Engineering Associates 13 Paio Alto Fire Department Fire Station Alerting S vstem Design Fire Station 8 Furnish and instal! a Ze-~-on Mode! 6 free station ~-ansponder. tZumish and install a radio receiver ~d tone decoder. Fu~sh and h~ta!! a new wal!-mo-~t speaker on existing mo~xt~g hardware. Reuse e?zistNg speaker wh-ing. ~ Day ~oom Finish ~d ~staii new wal!-mo~t speakers and reuse e~sting cNme wking ~ following iocation: / Do~to~ ~uz~/sh ~d ~stai! new wa!t-mo~t speakers and new sneaker wir~a ~%r the 5~liow~g locations: O~1~ Finish ~d ~stall a new weathe~roofhom-b’Pe speaker for ~ outdoor apprams ~sh ~d ~sta[! 0he (!)n~w 35 watt PA amp~f!~r. automauca!l)Fu~sh ~d install e~vo elec~oNc t~ers. The first t~r will " ~ put audio from fine fn-e radio over ~e PA system d~ p~ edit ~d hours. The second t~er will automatically control ~e outside speaker. " ~e e~st~g w~mg presently used for ~e SNS en~ciator will be reused ~%r the Zetron ~e Ci~- shall provide ! ! 7VAC elec~cal power receptacles (s~,ed by ~e bNtd~g generator) ~ *~e cow, cations eq~pment closet ~d near ~ location where Ze~on Model 6 wiil be ~sta!led. ElecNcal power is cu~ently available on ~e opposite side of the wall from where it is needed. New wiring ~shed and Nstalled by TEA wii! ~ most cases be mn on the s~face ~ Panduit raceway due to res~cted access to cefl~gs and wa~s. Telecommunications Engineering Associates 14 Palo Aito Fire Department Fire Station Ale1 ~n~, S),xtem Design Communications Center l~umish and Lnsia!l ~vo ~et~on Model 26 contro!i~rs in th~ e~stin~ Motozoi~ Cen’a’acom II console fo_mi~-o.re, in local.ions desi~..~-naied by ihe CiD~. l~umish and insm!l one !-wire audio dis~ibuted data b~d~e and powe~ suppiy in th~ communications equipment zoom. _No audio in~e~ace beiween the console and either Zet~on _Model 26 is i~ciuded (or recommended). The CiD; shall provid~ a cleaflN labeled poinl of demarcation for all telephone c~c~Jits and CiD,-owned cable used for the station alerting system. Teiecon~munic~iions Engineering Associates Pato Al o F re Department Fire Station Alerting System Design Warranty & Maintenance Services TEA shal! include the manufacmzers siandm-d warranb~ for all equipment that is oroxdded as pat of this pr@ect to the City. This Lype of wa~manu, general!y ~eqaires that a component be deinsta!ied and sent to the manufacturer for repair. -F~e manufacrm-er wi!l repair, or replace the defective item without charge dm-ing the wa~manD’ period. The labor necessao, to diag-nose, remove, ship to the manufacturer and reinstall wil! be ,_~.mished by TEA without addiJonal charge for a period of 60 days a~er the system is put into routine se~ice. The Ciu may opt to have TEA be the single point of contact for a!i mainteaance and repair issues after the 60 day pehod for the monthly maintenance ~ee that is listed in the detailed cost worksheets. Telecotamunications Engineering Associates 16 V V V